On the agenda: Indian Head Park meeting — SURVEILLANCE CAMERA (Sep 10)

Meeting of the President and Board of Trustees
Village of Indian Head Park
201 Acacia Drive
Indian Head Park, IL 60525
Notice and Agenda
Regular Board Meeting
Thursday, September 10, 2026, 7:00 PM​
Public Comments may be submitted until 4:30 p.m. the day of the meeting via
[email protected]
Persons may view the meeting on Comcast Channel 6, Facebook, and YouTube (IHP TV).
I.​

Call to Order & Roll Call

II.​

Pledge of Allegiance

III.​

Village President’s Report
A.​ Presentation by Greg Castellanos, Commonwealth Edison

IV.​

Consent Agenda-Motion to Approve

All items are considered to be routine by the Village Board and will be enacted by one
motion. There will be no separate discussion of these items unless a Board Member or
member of the public so requests, in which event the item will be removed from the
Consent Agenda and considered in its normal sequence on the agenda. The purpose of this
is to consolidate and approve several routine administrative items into one motion.
B.​ Approval of Regular Meeting Minutes of August 13, 2026
C.​ Approval of Payables for the Period Ending August 31, 2026
D.​ Approval of Preliminary Financial Report - month ending August 31, 2026
E.​ Approval of Resolution 2026-30: Authorizing Membership in the Illinois Public
Works Mutual Aid Network (IPWMAN)
F.​ Approval of Resolution 2026-31: Authorizing the Use of Motor Fuel Tax Funds for
the Purchase of Road Salt
G.​ Approval of Resolution 2026-32: Appointing Lucy Sanders as Village Clerk
V.​

New Business
H.​ Approval of Resolution 2026-33: Authorizing an Information Technology Services

201 Acacia Drive Indian Head Park, Illinois 60525 - Phone (708) 246-3080 Fax (218) 220-3643​
www.indianheadpark-il.gov

Agreement with hyper-IT
I.​ Approval of Resolution 2026-34: Authorizing Building Repairs at Village Hall, 201
Acacia Drive
J.​ Approval of Resolution 2026-35: Awarding a Contract for the 2026 Sanitary Sewer
Improvement Project
K.​ Approval of Resolution 2026-37: Awarding a Contract for the FY2027 Road
Program
L.​ Approval of Ordinance 2026-19: Variance Request Allowing Relief from Location
Requirements at 11347 Arrowhead Trail
M.​ Discussion of Proposed Administration Department Reorganization
VI.​

Old Business

VII.​

Public Comments

VIII.​

Reports
Trustees
Village Clerk
Village Treasurer
Village Attorney
Village Administrator
Department Heads

IX.​

Executive Session (if required)

The Village Board may enter into Executive Session pursuant to the Illinois Open
Meetings Act (5 ILCS 120/2(c)) for the purpose of discussing: Personnel – Section
2(c)(1), Collective Bargaining – Section 2(c)(2), Purchase or Lease of Real Property –
Section 2(c)(5), Sale or Lease of Village Property – Section 2(c)(6), Pending or Imminent
Litigation – Section 2(c)(11), Review of Executive Session Minutes – Section 2(c)(21)
X.​

Adjournment

201 Acacia Drive Indian Head Park, Illinois 60525 - Phone (708) 246-3080 Fax (218) 220-3643​
www.indianheadpark-il.gov

BOARD OF TRUSTEES​
REGULAR MEETING MINUTES​
August 13, 2026
“Pursuant to 5 ILCS 120/2.06(3) minutes of the public meetings shall include, but need
not be limited to a general description of all matters proposed, discussed, or decided
and a record of the votes taken.”

T

I. CALL TO ORDER: President Amy Jo Wittenberg
The regular meeting of the President and Board of Trustees of the Village of Indian
Head Park was called to order by President Amy Jo Wittenberg at 7:00 PM..

R
AF

ROLL CALL: Lucy Sanders, Deputy Village Clerk
NAME

PRESENT

President Amy Jo Wittenberg

X

Trustee Anthony Iannacco

X

Trustee Cristina Saldana

X

Trustee Charles Eck

X

Trustee Eileen Donnersberger

X

Trustee Danielle Svestka
Trustee James Gazis

ABSENT

X

X

D

Members present constituted a Quorum.
ALSO PRESENT

●​ Gavin Morgan, Village Administrator and Treasurer
●​ Lucy Sanders, Deputy Village Clerk
●​ Chief Steve Weatherford, Police Department
●​ Brandon Fleisher, Administrative Intern
●​ Members of the public

II. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

III. VILLAGE PRESIDENT'S REPORT
President Wittenberg provided an update on the Cook County Wolf Road reconstruction
project. She reported that the Village continues to participate in monthly meetings with
Cook County, Strand Associates, the Village of Burr Ridge, and other project
stakeholders.

R
AF

T

The current preliminary schedule anticipates construction beginning in 2030 and
dividing the work into three phases. The first phase would reconstruct the Flag Creek
Bridge from approximately April 2030 through June 2031, with one-way northbound
traffic maintained and construction occurring over two seasons. Subsequent phases
would reconstruct Wolf Road from Flagg Creek to Plainfield Road and from 79th Street
to Flagg Creek. The schedule remains subject to completion of preliminary engineering,
design, funding, right-of-way and easement acquisition, utility relocation, permitting, and
other project requirements. A Community Advisory Council meeting is anticipated in
early 2027, followed by a public roadway-design presentation in spring 2027.
President Wittenberg also thanked Village staff, volunteers, participating businesses,
first responders, community organizations, and residents for making the Village's fourth
annual National Night Out at Blackhawk Park a success. Activities included
emergency-service displays and demonstrations, children's activities, entertainment,
and participation by local organizations and businesses.
IV. CONSENT AGENDA

Motion to approve the Consent Agenda: Trustee Cristina Saldana​
Second to approve the Consent Agenda: Trustee Charles Eck
Approved Items:

D

A. Approval of Regular Meeting Minutes of July 9, 2026​
B. Approval of Payables for the Period Ending July 31, 2026​
C. Approval of Preliminary Financial Report for the Month Ending July 31, 2026​
D. Approval of Ordinance 2026-17: Surplus Items from Police Department​
E. Approval of Resolution 2026-26: Authorizing Participation in the ComEd Green
Region Program for the Blackhawk Park Community Resilience Garden Project
Treasurer Morgan presented the preliminary financial report for the month ending July
31, 2026. The Village reported a beginning cash balance of $3,195,934.10, July
payments of $533,257.94, revenues of $474,527.34, and an ending bank balance of
approximately $3,137,203.50.

ROLL CALL VOTE:
Name

Aye

Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis

X
X
X
X

Nay

Abstain

Absent

X
X

Motion carried.

T

V. NEW BUSINESS

AF

G. Resolution 2026-27: Authorizing Application for an Open Space Land
Acquisition and Development Grant for Heritage Park

Item G was considered before Item F at the request of the Village Administrator.
Motion to approve Resolution 2026-27: Trustee Cristina Saldana​
Second to approve Resolution 2026-27: Trustee Charles Eck

D
R

Representatives of Planning Resources, Inc. presented the work completed with the
Heritage Site Advisory Committee and reviewed the proposed master plan and OSLAD
grant application for Heritage Park.
Planning Resources explained that the planning process began following demolition of
the former Heritage Center and included review of existing site conditions, public input,
committee meetings, development of multiple concepts, and preparation of a master
plan. The full master plan was estimated at approximately $1.3 million to $1.6 million,
leading the consultants and Village to evaluate phased development options.
The proposed OSLAD application is based on a first-phase project with an estimated
total cost of $500,000. Proposed improvements include a perimeter path, two fitness
stations, an amphitheater, park pavilion, memorial plaza, bicycle parking, seating,
landscaping, and related amenities. The OSLAD program would provide a 50-percent
matching grant, with the Village's anticipated $250,000 share proposed to be budgeted
over FY2028 and FY2029.
Staff emphasized that approval of the resolution authorizes submission of the grant
application and demonstrates that matching funds are available; it does not finalize all
design details or immediately appropriate the full Village contribution. If the grant is

awarded, the plan may be modified as design progresses and additional information
becomes available regarding the Wolf Road reconstruction project.
Discussion addressed coordination with the Wolf Road project, the location of park
access and the existing crosswalk, the amount of programming proposed for the site,
future police access and traffic enforcement considerations, preservation of perimeter
fencing adjacent to neighboring properties, construction cost escalation, and
opportunities to modify the project following a grant award. Staff stated that
contingencies would be incorporated to address potential construction and material cost
increases.

AF

T

Residents also commented on the proposed plan. Questions and comments addressed
the proposed entrance from Hayawa Lane, the location and safety of the pedestrian
crossing at Wolf Road, potential traffic impacts, the amount of development proposed
for the park, continued police use of the area, and whether the site should remain
primarily open space. A member of the Heritage Site Advisory Committee thanked
Village officials, staff, consultants, and committee members for their work. Staff and
Board members stated that the plan reflected community survey results indicating
interest in a community gathering area with walking, nature, and recreational amenities.
The Village indicated that the proposed crosswalk location would be discussed with the
Wolf Road project team and that Heritage Park plans and presentation materials would
remain available for public review.

D
R

ROLL CALL VOTE:
Name

Aye

Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis

X
X
X
X

Nay

Abstain

Absent

X

X

Motion carried.

F. Ordinance 2026-18: Variance Request Allowing Relief From Rear Yard Setback
Requirements at 6457 Blackhawk Trail
Motion to approve Ordinance 2026-18: Trustee Cristina Saldana​
Second to approve Ordinance 2026-18: Trustee James Gazis

Staff explained that the Planning and Zoning Commission had conducted a public
hearing and recommended approval of a rear-yard setback variance to permit a garage
expansion at 6457 Blackhawk Trail.
The existing residence was constructed in 1948, prior to incorporation of the Village and
adoption of the current R-1 zoning regulations. Because the residence is located
unusually far back on the property, an expansion requires rear-yard setback relief even
though the proposed garage expansion complies with applicable front- and side-yard
setback requirements. The Planning and Zoning Commission concurred with staff's
findings and recommended approval.

Aye

Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis

X
X
X
X

Motion carried.

Nay

Abstain

Absent

AF

Name

T

ROLL CALL VOTE:

X

X

D
R

H. Resolution 2026-28: Authorizing the Purchase of a Bucket Truck for the Public
Works Department
Motion to approve Resolution 2026-28: Trustee Cristina Saldana​
Second to approve Resolution 2026-28: Trustee James Gazis
Village Administrator Morgan explained that Public Works regularly requires elevated
access for streetlight repairs, tree trimming, storm response, installation of banners and
decorations, and maintenance of Village parks and facilities. The Village currently rents
equipment or hires contractors for many of these activities.
Staff recommended purchasing a used 2017 Ford F-450 equipped with a Versalift aerial
lift for $43,000. The FY2027 capital budget included $50,000 for the purchase, placing
the recommended vehicle approximately $7,000 under budget. Staff estimated that
reduced equipment rental and contractor costs could result in a two- to three-year
payback period.

Discussion addressed operator training. Staff reported that the Village's insurance pool
provides lift-equipment training and that Public Works employees had already begun the
necessary training.
ROLL CALL VOTE:
Name

Aye

Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis

X
X
X
X

Nay

Abstain

Absent

X

Motion carried.

T

X

AF

I. Resolution 2026-29: Authorizing the Execution of an Employment Agreement
for Chief of Police
Motion to approve Resolution 2026-29: Trustee Cristina Saldana​
Second to approve Resolution 2026-29: Trustee James Gazis

D
R

Village Administrator Morgan explained that Chief Steve Weatherford had served as
Interim Chief of Police since April 2026, with the Village agreeing at that time to
reevaluate the appointment within approximately four months. Staff recommended
execution of an employment agreement appointing Chief Weatherford as the Village's
permanent Chief of Police.
Village Administrator Morgan and President Wittenberg commended Chief Weatherford
for improvements to department processes, community engagement, continuation of
community programming, and his willingness to assume additional responsibilities
during his interim service.
In response to a Trustee question, staff advised that the permanent employment
agreement is substantially the same as the interim agreement, including compensation
and vehicle use. The agreement removes the interim designation and provides four
weeks of paid vacation consistent with the terms of the prior arrangement.

ROLL CALL VOTE:
Name

Aye

Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis

X
X
X
X

Nay

Abstain

Absent

X
X

Motion carried.

T

Chief Weatherford thanked the Board for its confidence and the opportunity to continue
serving the Village.

None.

AF

VI. OLD BUSINESS

VII. PUBLIC COMMENTS

Resident Sandy Hayes thanked the Public Works Department for its work collecting
storm debris, brush, leaves, and completing cleanup throughout the Village.

D
R

VIII. REPORTS
Trustees

Trustee Gazis reported no additional business.
Trustee Donnersberger expressed appreciation for the Board's approval of the
resolutions considered during the meeting.
Trustees Eck, Saldana, and Iannacco reported no additional business.
Village Clerk

No additional report.
Village Treasurer
No additional report beyond the financial report presented with the Consent Agenda.

Village Attorney
No report.
Village Administrator
Village Administrator Morgan reported no additional business.
Department Heads
Chief Weatherford reported on an aggravated battery that occurred July 31, stating that
one additional interview remained before potential charges could be pursued.

AF

T

Chief Weatherford also reported that the Police Department received a grant through
the Illinois law enforcement accreditation program that is expected to cover first-year
accreditation implementation costs, including program and Illinois Association of Chiefs
of Police fees.
The Police Department has also begun transitioning in-car video evidence from its
existing server to cloud storage. Squad cars are now uploading video to the cloud, and
migration of existing server data has begun.

D
R

On behalf of Public Works Director Joe Coons, Village Administrator Morgan reported
that Public Works completed a full round of storm-related branch collection. Residents
with larger piles originating from private property were provided information regarding
the collection requirements of the Village's waste hauler. Staff noted that larger
branches and debris outside the applicable collection requirements must be handled by
a private tree service.
The sanitary sewer project bid opening is scheduled for August 24, 2026, at Village Hall,
with a recommendation anticipated for consideration by the Board in September.
Work is also beginning on improvements to the pump house chlorine system.
Village Administrator Morgan reported that Thomas Engineering would review sites for
the FY2027 Road Program, including the Ashbrook mill and overlay, roadway patching,
and road-edge maintenance. Preliminary final engineering is anticipated by August 28,
followed by Village review and bidding. The project is currently anticipated to begin in
November and be completed by early December, although staff is working to advance
the schedule if possible.
The Public Works garage damper project is pending shop drawings and material
approval.

The Village's new janitorial contractor completed a walkthrough of Village Hall, the
Police Department, and Public Works facilities and is scheduled to begin service
September 2, 2026.
IX. EXECUTIVE SESSION
Motion to enter Executive Session: Trustee Cristina Saldana​
Second to enter Executive Session: Trustee James Gazis

ROLL CALL VOTE:
Aye

Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis

X
X
X
X

Motion carried.

Abstain

Absent

X

X

D
R

X. ADJOURNMENT

Nay

AF

Name

T

A motion was made to enter Executive Session pursuant to Section 2(c)(1) of the Illinois
Open Meetings Act to discuss personnel, with the regular meeting to adjourn following
Executive Session.

Per the motion to enter Executive Session, the Board adjourned following the
adjournment of the Executive Session.
Executive Session/Meeting adjourned at: 8:30 PM

Respectfully Submitted,

Lucy Sanders, Deputy Village Clerk

Approved: ______________________

Village of Indian Head Park
Financial Summary
For the Month Ending August 2026
Cash on Hand

July 31, 2026

All Payments

August 2026

Total Revenues

August 2026

$

497,309.87

August 31, 2026

$

3,133,308.62

Ending Bank Balance

$

3,137,203.50
$501,204.75

Current Bank Balances
August-26

Countryside Bank Account

Jul-26
Interest %
Ending Balance

Aug-26
Interest %
Ending Balance

AP Operating Account

$

-

$

-

Payroll Account

$

-

$

-

Revenue Deposit Account

$

-

$

-

Water & Sewer

$

-

$

-

Money Market Account

$

530,827.76

3.80%

$

365,280.32

3.83%

PD Seizure Account

$

46,162.30

3.80%

$

46,310.71

3.83%

State Shared Revenues

$ 1,870,794.55

3.80%

$ 2,030,082.48

3.83%

MONTH END TOTAL

$ 2,447,784.61

$ 2,441,673.51

Illinois Funds Account
Savings 2160

$

575,278.63

3.737%

$

577,127.95

3.763%

Savings 1838

$

114,140.26

3.737%

$

114,507.16

3.763%

MONTH END TOTAL

$

689,418.89

$

691,635.11

GRAND TOTAL

$ 3,137,203.50

$ 3,133,308.62

August 2026
NAME

DATE

AMOUNT

ACH WITHDRAWALS
IPBC and DELTA DENTAL
IMRF
COUNTRYSIDE BANK FEES
MERCH BANKCARD FEE/HEARTLAND/POSTAGE
USPS
AFLAC
ADP - PAYROLL FEES
TOTAL ACH DEBITS

$41,491.49
$27,094.88
$844.13
$375.87
$603.85
$623.40
$654.63
$71,688.25

MANUALLY ENTERED CHECKS

$0.00

TOTAL MANUALLY ENTERED CHECKS

$0.00

CHECK RUNS (SEE ATTACHED FOR DETAIL)

$265,887.72

TOTAL CHECK RUNS

$265,887.72

TOTAL ALL NON-PAYROLL EXPENSES

$337,575.97

PAYROLL
8/5/2026
8/19/2026
TOTAL PAYROLL

$55,355.82
$54,880.69
$110,236.51

TAXES
8/5/2026
8/19/2026

$27,049.03
$26,343.24

TOTAL TAXES

$53,392.27

GRAND TOTAL ALL PAYMENTS

$501,204.75

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 08/31/2026

GL Number

Description

Fund: 01 GENERAL FUND
Account Category: Revenues
Department: 00
01-00-4103 CORPORATE PURPOSE
01-00-4105 POLICE PROTECTION
01-00-4107 STREETS & BRIDGES
01-00-4109 IMRF
01-00-4111 LIABILITY INSURANCE
01-00-4113 AUDIT
01-00-4115 FICA
01-00-4202 ELECTRICITY TAXES
01-00-4203 GREEN ELECTRICITY CONTRIBUTION
01-00-4205 NATURAL GAS TAXES
01-00-4209 TELECOMMUNICATION
01-00-4305 CATV FRANCHISE
01-00-4306 PEG FEES
01-00-4402 STATE GAMING TAX
01-00-4403 STATE INCOME TAX
01-00-4405 STATE SALES TAX
01-00-4406 STATE LOCAL USE TAX
01-00-4407 PERSONAL PROPERTY REPL TAX
01-00-4408 NON HOME RULE TAX
01-00-4410 GROCERY TAX
01-00-4411 BUSINESS DISTRICT TAX
01-00-4413 CANNABIS USE TAX
01-00-4503 BUILDING PERMITS
01-00-4505 BUSINESS LICENSES
01-00-4506 LIQUOR LICENSES
01-00-4602 COURT & TRAFFIC FINES
01-00-4700 SALE OF ASSETS
01-00-4710 VILLAGE VOICE ADVERTISING
01-00-4711 CELL TOWER REVENUE
01-00-4712 HEALTH INSURANCE REIMBURSEMENT
01-00-4713 HEALTH INSPECTIONS
01-00-4714 ELEVATOR INSPECTIONS
01-00-5102 INTEREST INCOME
01-00-5104 GRANTS-OTHER
01-00-5105 MISCELLANEOUS INCOME
01-00-5110 POLICE GRANTS
01-00-5113 NATIONAL NIGHT OUT DONATIONS
Total Dept 00
Revenues
Account Category: Expenditures
Department: 11 PRESIDENT AND VILLAGE BOARD
01-11-6243 TRAINING & TRAVEL
01-11-6245 MEMBERSHIP FEES
01-11-6426 OFFICE EQUIPMENT/FURNITURE
Total Dept 11 - PRESIDENT AND VILLAGE
BOARD
09/04/2026 11:00 AM

26-27
Amended
Budget

YTD Balance

Activity For

Available
Balance

08/31/2026

08/31/2026

684,537.00
137,096.00
36,000.00
131,560.00
82,870.00
25,100.00
137,169.00
95,000.00
0.00
60,000.00
14,000.00
80,000.00
0.00
165,000.00
710,000.00
330,000.00
35,000.00
2,000.00
200,000.00
0.00
0.00
6,500.00
25,000.00
195,000.00
25,000.00
50,000.00
0.00
2,500.00
78,753.00
85,000.00
3,500.00
6,500.00
50,000.00
0.00
0.00
0.00
1,000.00

0.00
0.00
28.73
0.00
0.00
0.00
0.00
29,902.57
3,336.00
17,054.27
12,175.19
34,026.33
1,245.69
53,191.22
294,799.36
157,733.65
10,385.12
839.06
107,212.45
8,791.40
14,733.28
2,432.25
11,608.70
18,270.00
8,900.00
18,393.50
4,000.00
0.00
25,349.66
24,451.36
200.00
200.00
16,221.05
4,061.16
4,025.88
(238.05)
0.00

0.00
0.00
23.85
0.00
0.00
0.00
0.00
10,036.62
834.00
2,959.10
3,020.25
16,980.90
614.02
16,201.09
44,875.63
38,294.58
1,536.24
93.80
26,018.93
2,360.78
4,094.53
657.34
1,890.39
825.00
0.00
3,055.00
0.00
0.00
3,373.13
6,075.34
0.00
200.00
1,172.42
1,099.06
1,527.35
0.00
0.00

684,537.00
137,096.00
35,971.27
131,560.00
82,870.00
25,100.00
137,169.00
65,097.43
(3,336.00)
42,945.73
1,824.81
45,973.67
(1,245.69)
111,808.78
415,200.64
172,266.35
24,614.88
1,160.94
92,787.55
(8,791.40)
(14,733.28)
4,067.75
13,391.30
176,730.00
16,100.00
31,606.50
(4,000.00)
2,500.00
53,403.34
60,548.64
3,300.00
6,300.00
33,778.95
(4,061.16)
(4,025.88)
238.05
1,000.00

0.00
0.00
0.08
0.00
0.00
0.00
0.00
31.48
100.00
28.42
86.97
42.53
100.00
32.24
41.52
47.80
29.67
41.95
53.61
100.00
100.00
37.42
46.43
9.37
35.60
36.79
100.00
0.00
32.19
28.77
5.71
3.08
32.44
100.00
100.00
100.00
0.00

3,454,085.00

883,329.83

187,819.35

2,570,755.17

25.57

3,454,085.00

883,329.83

187,819.35

2,570,755.17

25.57

2,000.00
12,000.00
3,000.00

0.00
0.00
0.00

0.00
0.00
0.00

2,000.00
12,000.00
3,000.00

0.00
0.00
0.00

17,000.00

0.00

0.00

17,000.00

0.00

% Bdgt
Used

08/31/2026

Page:

1/10

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 08/31/2026
26-27
Amended
Budget

YTD Balance

Activity For

08/31/2026

08/31/2026

Fund: 01 GENERAL FUND
Account Category: Expenditures
Department: 21 ADMINISTRATION
01-21-6102 REGULAR SALARIES
01-21-6103 AUTO ALLOWANCE
01-21-6104 OVERTIME
01-21-6105 SOCIAL SECURITY/MEDICARE
01-21-6107 PENSION
01-21-6108 HEALTH BENEFITS
01-21-6202 PROF SERVICES/CONSULTANT
01-21-6204 PROF SERVICES- IT CONSULTING
01-21-6207 PROCESSING FEES
01-21-6215 CODIFICATION SERVICES
01-21-6217 WEBSITE MAINTENANCE
01-21-6230 EQUIPMENT MAINTENANCE
01-21-6243 TRAINING & TRAVEL
01-21-6245 MEMBERSHIP FEES
01-21-6247 MISC. EXPENSE
01-21-6249 PRINTING
01-21-6250 POSTAGE
01-21-6254 PUBLICATIONS/LEGAL NOTICES
01-21-6255 PROCESSING FEES
01-21-6273 TELEPHONE/COMMUNICATION
01-21-6300 ACCOUNTING SERVICES
01-21-6303 OTHER PROFESSIONAL SERVICES
01-21-6338 OFFICE SUPPLIES
01-21-6342 PERIODICALS
01-21-6351 PEG FEES
01-21-6410 COMPUTER SOFTWARE
01-21-6426 OFFICE EQUIPMENT

256,050.00
6,000.00
1,000.00
19,588.00
23,659.00
36,379.00
0.00
15,000.00
25,600.00
3,200.00
19,000.00
0.00
7,000.00
3,000.00
1,000.00
3,000.00
3,500.00
1,200.00
25,600.00
1,000.00
129,600.00
25,200.00
6,000.00
0.00
0.00
33,200.00
1,000.00

97,098.17
1,859.63
1,140.08
7,307.89
8,708.65
30,447.60
5,000.00
6,565.12
20,883.59
0.00
27,945.75
1,572.73
65.00
781.00
6,331.76
686.59
1,941.72
118.01
5.25
262.80
44,400.00
10,164.20
1,435.93
179.96
1,245.69
402.80
808.64

21,788.40
461.54
91.71
1,630.31
1,932.10
2,692.41
0.00
1,976.28
18,567.63
0.00
3,500.00
0.00
0.00
372.00
1,238.66
174.88
600.00
0.00
0.00
65.78
11,200.00
135.00
792.86
0.00
614.02
0.00
214.00

158,951.83
4,140.37
(140.08)
12,280.11
14,950.35
5,931.40
(5,000.00)
8,434.88
4,716.41
3,200.00
(8,945.75)
(1,572.73)
6,935.00
2,219.00
(5,331.76)
2,313.41
1,558.28
1,081.99
25,594.75
737.20
85,200.00
15,035.80
4,564.07
(179.96)
(1,245.69)
32,797.20
191.36

37.92
30.99
114.01
37.31
36.81
83.70
100.00
43.77
81.58
0.00
147.08
100.00
0.93
26.03
633.18
22.89
55.48
9.83
0.02
26.28
34.26
40.33
23.93
100.00
100.00
1.21
80.86

Total Dept 21 - ADMINISTRATION

645,776.00

277,358.56

68,047.58

368,417.44

42.95

163,968.00
25,750.00
12,544.00
14,276.00
30,799.00
15,000.00
10,000.00
2,000.00
2,000.00
10,000.00
2,000.00
550.00
25,000.00
4,000.00
5,000.00
25,000.00
1,500.00
2,000.00

59,416.27
5,128.73
4,669.80
6,757.24
16,067.60
4,204.72
0.00
0.00
0.00
3,168.48
139.78
55.00
13,131.54
292.60
0.00
3,500.00
394.00
1,447.72

14,897.13
2,722.39
1,213.94
1,759.34
4,532.93
1,125.00
0.00
0.00
0.00
0.00
0.00
0.00
5,875.00
0.00
0.00
0.00
98.62
247.91

104,551.73
20,621.27
7,874.20
7,518.76
14,731.40
10,795.28
10,000.00
2,000.00
2,000.00
6,831.52
1,860.22
495.00
11,868.46
3,707.40
5,000.00
21,500.00
1,106.00
552.28

36.24
19.92
37.23
47.33
52.17
28.03
0.00
0.00
0.00
31.68
6.99
10.00
52.53
7.32
0.00
14.00
26.27
72.39

GL Number

Description

Department: 31 PUBLIC WORKS
01-31-6102 REGULAR SALARIES
01-31-6104 OVERTIME
01-31-6105 SOCIAL SECURITY/MEDICARE
01-31-6107 PENSION
01-31-6108 HEALTH BENEFITS
01-31-6200 PROF SERVICES-ENGINEERING
01-31-6202 PROF SERVICES/CONSULTANT
01-31-6221 DRAINAGE MAINTENANCE
01-31-6228 EQUIPMENT RENTAL
01-31-6230 EQUIPMENT/VEHICLE MAINTENANCE
01-31-6243 TRAINING & TRAVEL
01-31-6245 MEMBERSHIP FEES
01-31-6261 TREE MAINTENANCE
01-31-6265 STREETS & PKWYS MAINTENANCE
01-31-6266 GIS MAPPING
01-31-6272 STORM SEWERS MAINTENANCE
01-31-6273 TELEPHONE/COMMUNICATION
01-31-6308 CLOTHING & UNIFORMS
09/04/2026 11:00 AM

Available
Balance

% Bdgt
Used

08/31/2026

Page:

2/10

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 08/31/2026
26-27
Amended
Budget

YTD Balance

Activity For

08/31/2026

08/31/2026

Fund: 01 GENERAL FUND
Account Category: Expenditures
Department: 31 PUBLIC WORKS
01-31-6316 GAS & OIL
01-31-6317 UTILITY EXPENSE
01-31-6332 VEHICLE MAINTENANCE
01-31-6338 OFFICE SUPPLIES
01-31-6345 SAFETY EQUIPMENT
01-31-6346 TOOLS & HARDWARE
01-31-6347 MISC EXPENSE
01-31-6348 TREE PROGRAM

7,200.00
2,500.00
10,000.00
2,500.00
5,000.00
2,500.00
500.00
27,500.00

2,157.50
0.00
805.37
1,528.57
173.26
32.98
0.00
18,526.87

791.80
0.00
25.50
974.77
0.00
32.98
0.00
17,969.00

5,042.50
2,500.00
9,194.63
971.43
4,826.74
2,467.02
500.00
8,973.13

29.97
0.00
8.05
61.14
3.47
1.32
0.00
67.37

Total Dept 31 - PUBLIC WORKS

409,087.00

141,598.03

52,266.31

267,488.97

34.61

1,432,254.00
100,000.00
109,567.00
132,340.00
184,019.00
3,000.00
20,000.00
20,000.00
21,000.00
14,000.00
5,000.00
5,000.00
500.00
2,000.00
12,000.00
16,000.00
35,000.00
2,500.00
3,500.00
16,000.00
0.00

411,054.62
44,683.06
34,001.52
33,964.63
66,347.40
19,795.82
5,748.30
19,534.18
3,440.48
5,523.80
580.00
5,061.92
379.98
2,476.66
3,142.24
4,639.29
14,837.43
292.18
2,479.93
2,326.99
3,119.70

105,905.51
4,809.19
8,244.38
8,325.25
18,681.09
0.00
2,039.46
2,398.79
0.00
2,100.00
0.00
0.00
0.00
109.86
839.21
748.42
3,588.59
0.00
892.24
1,908.50
1,472.94

1,021,199.38
55,316.94
75,565.48
98,375.37
117,671.60
(16,795.82)
14,251.70
465.82
17,559.52
8,476.20
4,420.00
(61.92)
120.02
(476.66)
8,857.76
11,360.71
20,162.57
2,207.82
1,020.07
13,673.01
(3,119.70)

28.70
44.68
31.03
25.66
36.05
659.86
28.74
97.67
16.38
39.46
11.60
101.24
76.00
123.83
26.19
29.00
42.39
11.69
70.86
14.54
100.00

GL Number

Description

Department: 41 POLICE
01-41-6102 REGULAR SALARIES
01-41-6104 OVERTIME
01-41-6105 SOCIAL SECURITY/MEDICARE
01-41-6107 PENSION
01-41-6108 HEALTH BENEFITS
01-41-6202 PROF SERVICES/CONSULTANT
01-41-6204 PROF SERVICES- IT CONSULTING
01-41-6230 EQUIPMENT/VEHICLE MAINTENANCE
01-41-6243 TRAINING & TRAVEL
01-41-6244 COMPUTER SOFTWARE
01-41-6245 MEMBERSHIP FEES
01-41-6246 LEXIPOL POLICY MANUAL
01-41-6247 MISC. EXPENSE
01-41-6249 PRINTING
01-41-6273 TELEPHONE/COMMUNICATION
01-41-6308 CLOTHING & UNIFORMS
01-41-6316 GAS & OIL
01-41-6332 VEHICLE MAINTENANCE
01-41-6338 OFFICE SUPPLIES
01-41-6345 SAFETY EQUIPMENT
01-41-6426 OFFICE EQUIPMENT
Total Dept 41 - POLICE

Available
Balance

% Bdgt
Used

08/31/2026

2,133,680.00

683,430.13

162,063.43

1,450,249.87

32.03

Department: 51 BUILDINGS AND GROUNDS
01-51-6234 GARAGE MAINTENANCE
01-51-6249 VILLAGE HALL/POLICE MAINTENANCE
01-51-6251 CUSTODIAL SERVICES
01-51-6252 LANDSCAPE MANAGEMENT
01-51-6314 GARAGE SUPPLIES
01-51-6318 LANDSCAPE SUPPLIES
01-51-6336 MAINT SUPPLIES-VILL HALL/POLIC
01-51-6337 KELLI'S PLAYGROUND/SACAJAWEA
01-51-6340 HERITAGE CENTER
01-51-6341 BLACKHAWK PARK

20,000.00
25,000.00
18,500.00
30,000.00
10,000.00
5,000.00
4,000.00
0.00
0.00
4,500.00

1,721.06
2,535.21
6,748.00
14,618.75
5,109.49
29.97
224.68
11,075.18
414.00
2,618.73

338.75
628.73
1,400.00
3,181.25
239.30
0.00
0.00
7,544.79
0.00
546.00

18,278.94
22,464.79
11,752.00
15,381.25
4,890.51
4,970.03
3,775.32
(11,075.18)
(414.00)
1,881.27

8.61
10.14
36.48
48.73
51.09
0.60
5.62
100.00
100.00
58.19

Total Dept 51 - BUILDINGS AND GROUNDS

117,000.00

45,095.07

13,878.82

71,904.93

38.54

51,985.00

0.00

0.00

51,985.00

0.00

Department: 55 BUILDING
01-55-6102 REGULAR SALARIES
09/04/2026 11:00 AM

Page:

3/10

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 08/31/2026
26-27
Amended
Budget

YTD Balance

Activity For

08/31/2026

08/31/2026

3,977.00
4,803.00
11,682.00
20,000.00
2,000.00
1,600.00
15,000.00
3,500.00
500.00
500.00
500.00
25,000.00
5,000.00
10,000.00

0.00
0.00
0.00
2,000.00
80.00
1,190.00
6,455.00
0.00
0.00
0.00
0.00
14,910.16
0.00
0.00

0.00
0.00
0.00
0.00
0.00
0.00
5,000.00
0.00
0.00
0.00
0.00
4,436.78
0.00
0.00

3,977.00
4,803.00
11,682.00
18,000.00
1,920.00
410.00
8,545.00
3,500.00
500.00
500.00
500.00
10,089.84
5,000.00
10,000.00

0.00
0.00
0.00
10.00
4.00
74.38
43.03
0.00
0.00
0.00
0.00
59.64
0.00
0.00

156,047.00

24,635.16

9,436.78

131,411.84

15.79

1,000.00
10,000.00
3,000.00
500.00
500.00

0.00
6,201.75
525.00
0.00
0.00

0.00
1,725.00
0.00
0.00
0.00

1,000.00
3,798.25
2,475.00
500.00
500.00

0.00
62.02
17.50
0.00
0.00

15,000.00

6,726.75

1,725.00

8,273.25

44.85

50,000.00
25,000.00
5,000.00
14,000.00
50,000.00
25,000.00
7,500.00
4,500.00
20,000.00
2,640.00
10,200.00
152,000.00

29,028.75
7,803.72
1,149.23
0.00
0.00
9,431.60
0.00
667.88
0.00
1,815.00
3,400.00
0.00

9,815.00
4,904.33
0.00
0.00
0.00
1,335.68
0.00
116.82
0.00
825.00
850.00
0.00

20,971.25
17,196.28
3,850.77
14,000.00
50,000.00
15,568.40
7,500.00
3,832.12
20,000.00
825.00
6,800.00
152,000.00

58.06
31.21
22.98
0.00
0.00
37.73
0.00
14.84
0.00
68.75
33.33
0.00

365,840.00

53,296.18

17,846.83

312,543.82

14.57

3,859,430.00

1,232,139.88

325,264.75

2,627,290.12

31.93

TOTAL REVENUES
TOTAL EXPENDITURES

3,454,085.00
3,859,430.00

883,329.83
1,232,139.88

187,819.35
325,264.75

2,570,755.17
2,627,290.12

25.57
31.93

NET OF REVENUES & EXPENDITURES:

(405,345.00)

(348,810.05)

(137,445.40)

(56,534.95)

GL Number

Description

Fund: 01 GENERAL FUND
Account Category: Expenditures
Department: 55 BUILDING
01-55-6105 SOCIAL SECURITY/MEDICARE
01-55-6107 PENSION
01-55-6108 HEALTH BENEFITS
01-55-6206 PROF SERVICES-BUILDING INSPECT
01-55-6208 PROF SERVICES-ELEVATOR INSP
01-55-6209 PROF SERVICES-HEALTH INSPECTION
01-55-6212 PROF SERVICES-PLAN REVIEW/PLAN
01-55-6243 TRAINING & TRAVEL
01-55-6245 MEMBERSHIP FEES
01-55-6250 POSTAGE
01-55-6254 PUBLICATIONS/LEGAL NOTICES
01-55-6259 PLANNING SERVICES
01-55-6263 CODE ENFORCEMENT
01-55-6303 OTHER PROFESSIONAL SERVICES
Total Dept 55 - BUILDING
Department: 81 FIRE AND POLICE COMMISSION
01-81-6203 PROF SERVICES-LEGAL
01-81-6241 PROF SERVICES-TESTING
01-81-6243 TRAINING & TRAVEL
01-81-6245 MEMBERSHIP FEES
01-81-6254 PUBLICATIONS/LEGAL NOTICES
Total Dept 81 - FIRE AND POLICE COMMISSION
Department: 92 GENERAL
01-92-6203 PROF SERVICES-LEGAL
01-92-6216 COMMUNITY RELATIONS
01-92-6226 EMPLOYEE RELATIONS
01-92-6267 VILLAGE VOICE
01-92-6270 INSURANCE PREMIUM
01-92-6273 TELEPHONE/COMMUNICATION
01-92-6275 IRMA DEDUCTIBLE
01-92-6276 UNEMPLOYMENT INSURANCE
01-92-6278 AUDIT EXPENSE
01-92-6297 ADJUDICATION
01-92-6298 PROF SERVICES-PROSECUTOR
01-92-6500 DEBT SERVICE
Total Dept 92 - GENERAL
Expenditures

Available
Balance

% Bdgt
Used

08/31/2026

Fund 01 - GENERAL FUND:

09/04/2026 11:00 AM

Page:

4/10

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 08/31/2026

GL Number

Description

Fund: 02 WATER AND SEWER FUND
Account Category: Revenues
Department: 00
02-00-4716 WATER USAGE
02-00-4718 FINANCE CHARGES-SEWER
02-00-4719 FINANCE CHARGES-WATER
02-00-4722 SEWER CHARGES
02-00-4723 WATER FLAT RATE
02-00-4725 SEWER FLAT RATE
02-00-5100 NSF
02-00-5102 INTEREST INCOME
02-00-5105 MISCELLANEOUS INCOME
Total Dept 00
Revenues
Account Category: Expenditures
Department: 85 WATER
02-85-6102 REGULAR SALARIES
02-85-6104 OVERTIME
02-85-6105 SOCIAL SECURITY/MEDICARE
02-85-6107 PENSION
02-85-6108 HEALTH BENEFITS
02-85-6200 PROF SERVICES-ENGINEERING
02-85-6202 PROF SERVICES/CONSULTANT
02-85-6210 PROF SERVICES-LABORATORY
02-85-6213 PROF SERVICES-RESERVOIR INSPECT
02-85-6230 EQUIPMENT/VEHICLE MAINTENANCE
02-85-6243 TRAINING & TRAVEL
02-85-6244 SOFTWARE MAINTENANCE
02-85-6245 MEMBERSHIP FEES
02-85-6247 MISC. EXPENSE
02-85-6250 POSTAGE
02-85-6254 PUBLICATIONS/LEGAL NOTICES
02-85-6256 PUMP HOUSE MAINTENANCE
02-85-6257 PUMP MAINTENANCE
02-85-6258 HYDRANT TESTING
02-85-6266 GIS MAPPING
02-85-6273 TELEPHONE/COMMUNICATION
02-85-6278 AUDIT EXPENSE
02-85-6279 WATER SYSTEM MAINTENANCE
02-85-6306 CHEMICALS/LAB EQUIPMENT
02-85-6308 CLOTHING & UNIFORMS
02-85-6309 OFFICE SUPPLIES
02-85-6316 GAS & OIL
02-85-6317 ELECTRICITY/GAS
02-85-6334 MATERIALS TO MAINTAIN WATER SYSTEM
02-85-6345 SAFETY EQUIPMENT
02-85-6346 TOOLS & HARDWARE
02-85-6352 WATER COST-COUNTRYSIDE
02-85-6500 DEBT SERVICE
02-85-6503 TRANSFER TO CAPITAL
09/04/2026 11:00 AM

26-27
Amended
Budget

YTD Balance

Activity For

Available
Balance

08/31/2026

08/31/2026

1,243,840.00
4,000.00
18,000.00
150,000.00
450,000.00
173,400.00
500.00
5,000.00
500.00

354,008.06
1,052.20
1,449.92
43,872.82
142,103.79
50,047.36
250.00
21,479.87
0.00

185,686.90
482.02
548.59
22,492.21
71,230.04
25,086.84
25.00
6,338.75
0.00

889,831.94
2,947.80
16,550.08
106,127.18
307,896.21
123,352.64
250.00
(16,479.87)
500.00

28.46
26.31
8.06
29.25
31.58
28.86
50.00
429.60
0.00

2,045,240.00

614,264.02

311,890.35

1,430,975.98

30.03

2,045,240.00

614,264.02

311,890.35

1,430,975.98

30.03

185,125.00
15,450.00
14,162.00
17,106.00
31,857.00
30,000.00
7,500.00
4,000.00
4,000.00
5,000.00
2,500.00
5,500.00
700.00
1,000.00
4,000.00
1,000.00
2,000.00
4,000.00
10,000.00
5,000.00
14,000.00
10,500.00
80,000.00
1,000.00
2,000.00
1,000.00
3,500.00
11,000.00
12,000.00
1,000.00
1,500.00
600,000.00
362,372.00
1,625,000.00

53,702.95
3,470.88
4,268.33
6,136.45
10,028.22
16,546.46
0.00
315.00
0.00
2,352.22
326.70
3,228.24
178.00
0.00
1,180.34
0.00
57.53
0.00
0.00
0.00
11,447.67
0.00
25,903.85
40.00
253.86
0.00
1,460.93
2,346.49
2,681.91
0.00
0.00
204,374.24
0.00
0.00

13,325.94
540.15
1,076.84
1,549.93
2,765.64
3,131.60
0.00
100.00
0.00
0.00
0.00
67.06
0.00
0.00
603.85
0.00
0.00
0.00
0.00
0.00
998.10
0.00
2,741.42
10.00
(39.08)
0.00
535.73
0.00
0.00
0.00
0.00
56,660.72
0.00
0.00

131,422.05
11,979.12
9,893.67
10,969.55
21,828.78
13,453.54
7,500.00
3,685.00
4,000.00
2,647.78
2,173.30
2,271.76
522.00
1,000.00
2,819.66
1,000.00
1,942.47
4,000.00
10,000.00
5,000.00
2,552.33
10,500.00
54,096.15
960.00
1,746.14
1,000.00
2,039.07
8,653.51
9,318.09
1,000.00
1,500.00
395,625.76
362,372.00
1,625,000.00

29.01
22.47
30.14
35.87
31.48
55.15
0.00
7.88
0.00
47.04
13.07
58.70
25.43
0.00
29.51
0.00
2.88
0.00
0.00
0.00
81.77
0.00
32.38
4.00
12.69
0.00
41.74
21.33
22.35
0.00
0.00
34.06
0.00
0.00

% Bdgt
Used

08/31/2026

Page:

5/10

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 08/31/2026
26-27
Amended
Budget

YTD Balance

Activity For

08/31/2026

08/31/2026

3,074,772.00

350,300.27

84,067.90

2,724,471.73

11.39

116,633.00
5,000.00
8,922.00
10,777.00
20,363.00
12,000.00
45,000.00
16,000.00
3,000.00
1,000.00
1,000.00
500.00
5,000.00
4,500.00
500.00
1,500.00
1,000.00
500.00
1,000.00
50,000.00

32,222.46
813.34
2,545.98
3,669.31
5,699.32
90.18
0.00
4,986.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
626.12
397.61
0.00
0.00
19,817.40

7,936.55
45.86
634.05
914.79
1,550.32
0.00
0.00
828.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
229.60
78.60
0.00
0.00
5,654.60

84,410.54
4,186.66
6,376.02
7,107.69
14,663.68
11,909.82
45,000.00
11,014.00
3,000.00
1,000.00
1,000.00
500.00
5,000.00
4,500.00
500.00
873.88
602.39
500.00
1,000.00
30,182.60

27.63
16.27
28.54
34.05
27.99
0.75
0.00
31.16
0.00
0.00
0.00
0.00
0.00
0.00
0.00
41.74
39.76
0.00
0.00
39.63

304,195.00

70,867.72

17,872.37

233,327.28

23.30

0.00

68.03

0.00

(68.03)

100.00

0.00

68.03

0.00

(68.03)

100.00

3,378,967.00

421,236.02

101,940.27

2,957,730.98

12.47

TOTAL REVENUES
TOTAL EXPENDITURES

2,045,240.00
3,378,967.00

614,264.02
421,236.02

311,890.35
101,940.27

1,430,975.98
2,957,730.98

30.03
12.47

NET OF REVENUES & EXPENDITURES:

(1,333,727.00)

193,028.00

209,950.08

(1,526,755.00)

GL Number

Description

Available
Balance

% Bdgt
Used

08/31/2026
Fund: 02 WATER AND SEWER FUND
Account Category: Expenditures
Department: 85 WATER
Total Dept 85 - WATER
Department: 90 SEWER
02-90-6102 REGULAR SALARIES
02-90-6104 OVERTIME
02-90-6105 SOCIAL SECURITY/MEDICARE
02-90-6107 PENSION
02-90-6108 HEALTH BENEFITS
02-90-6200 PROF SERVICES-ENGINEERING
02-90-6202 PROF SERVICES/CONSULTANT
02-90-6211 PROF SERVICES-MWRD I&I PROGRAM
02-90-6230 EQUIPMENT/VEHICLE MAINTENANCE
02-90-6242 ILLINOIS EPA NPDES FEES
02-90-6243 TRAINING & TRAVEL
02-90-6247 MISC. EXPENSE
02-90-6266 GIS MAPPING
02-90-6278 AUDIT EXPENSE
02-90-6309 OFFICE SUPPLIES
02-90-6316 GAS & OIL
02-90-6328 MATERIALS TO MAINTAIN SEWER SYSTEM
02-90-6345 SAFETY EQUIPMENT
02-90-6346 TOOLS & HARDWARE
02-90-6422 MAINT. SANITARY SEWER
Total Dept 90 - SEWER
Department: 92 GENERAL
02-92-6276 UNEMPLOYMENT INSURANCE
Total Dept 92 - GENERAL
Expenditures
Fund 02 - WATER AND SEWER FUND:

09/04/2026 11:00 AM

Page:

6/10

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 08/31/2026
26-27
Amended
Budget

YTD Balance

Activity For

08/31/2026

08/31/2026

185,000.00
35,000.00
0.00

61,056.18
7,014.79
(195.85)

15,796.01
0.00
(195.85)

123,943.82
27,985.21
195.85

33.00
20.04
100.00

220,000.00

67,875.12

15,600.16

152,124.88

30.85

220,000.00

67,875.12

15,600.16

152,124.88

30.85

20,000.00
7,500.00
20,000.00
25,000.00
8,000.00
15,000.00
20,000.00
10,000.00
123,000.00
0.00
35,000.00

0.00
0.00
0.00
8,819.41
0.00
0.00
0.00
0.00
0.00
9,348.27
0.00

0.00
0.00
0.00
2,190.16
0.00
0.00
0.00
0.00
0.00
9,348.27
0.00

20,000.00
7,500.00
20,000.00
16,180.59
8,000.00
15,000.00
20,000.00
10,000.00
123,000.00
(9,348.27)
35,000.00

0.00
0.00
0.00
35.28
0.00
0.00
0.00
0.00
0.00
100.00
0.00

283,500.00

18,167.68

11,538.43

265,332.32

6.41

283,500.00

18,167.68

11,538.43

265,332.32

6.41

TOTAL REVENUES
TOTAL EXPENDITURES

220,000.00
283,500.00

67,875.12
18,167.68

15,600.16
11,538.43

152,124.88
265,332.32

30.85
6.41

NET OF REVENUES & EXPENDITURES:

(63,500.00)

49,707.44

4,061.73

(113,207.44)

GL Number

Description

Fund: 10 MOTOR FUEL TAX FUND
Account Category: Revenues
Department: 00
10-00-4415 STATE ALLOTMENT
10-00-4417 LOCAL GAS TAX
10-00-5106 VEHICLE STICKERS SALES
Total Dept 00
Revenues
Account Category: Expenditures
Department: 94 MOTOR FUEL TAX
10-94-6200 PROF SERVICES-ENGINEERING
10-94-6222 SNOW REMOVAL EQUIP RENTAL
10-94-6223 SNOW REMOVAL LABOR
10-94-6224 STREET LIGHT ELECTRICITY
10-94-6225 STREET LIGHT MAINTENANCE
10-94-6260 ROAD MAINTENANCE-CONTRACTUAL
10-94-6344 SALT
10-94-6355 STREET SIGN REPLACEMENT
10-94-6500 DEBT SERVICE
10-94-6612 SURVEILLANCE CAMERAS
10-94-6613 LEAF VACUUMING/BRUSH PICKUP/GA
Total Dept 94 - MOTOR FUEL TAX
Expenditures

Available
Balance

% Bdgt
Used

08/31/2026

Fund 10 - MOTOR FUEL TAX FUND:

09/04/2026 11:00 AM

Page:

7/10

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 08/31/2026

GL Number

Description

Fund: 16 SPECIAL PARKS FUND
Account Category: Revenues
Department: 00
16-00-4102 REAL ESTATE TAXES
Total Dept 00
Revenues

26-27
Amended
Budget

YTD Balance

Activity For

Available
Balance

08/31/2026

08/31/2026

33,068.00

0.00

0.00

33,068.00

0.00

33,068.00

0.00

0.00

33,068.00

0.00

% Bdgt
Used

08/31/2026

33,068.00

0.00

0.00

33,068.00

0.00

Account Category: Expenditures
Department: 93 SPECIAL PARKS
16-93-6264 SEASPAR MEMBERSHIP FEE

33,068.00

16,484.00

0.00

16,584.00

49.85

Total Dept 93 - SPECIAL PARKS

33,068.00

16,484.00

0.00

16,584.00

49.85

33,068.00

16,484.00

0.00

16,584.00

49.85

33,068.00
33,068.00

0.00
16,484.00

0.00
0.00

33,068.00
16,584.00

0.00
49.85

0.00

(16,484.00)

0.00

16,484.00

Expenditures
Fund 16 - SPECIAL PARKS FUND:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES:

09/04/2026 11:00 AM

Page:

8/10

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 08/31/2026
26-27
Amended
Budget

YTD Balance

Activity For

08/31/2026

08/31/2026

211,044.00
362,372.00

0.00
0.00

0.00
0.00

211,044.00
362,372.00

0.00
0.00

573,416.00

0.00

0.00

573,416.00

0.00

573,416.00

0.00

0.00

573,416.00

0.00

Account Category: Expenditures
Department: 96 DEBT SERVICE
40-96-6506 BOND PRINCIPAL-2024 SERIES
40-96-6507 BOND INTEREST-2024 SERIES
40-96-6510 BOND PRINCIPAL-2014 SERIES
40-96-6511 BOND INTEREST-2014 SERIES
40-96-6514 IEPA LOAN PRINCIPAL
40-96-6515 IEPA LOAN INTEREST

305,000.00
31,250.00
185,000.00
26,044.00
24,090.00
2,032.00

0.00
22,875.00
0.00
13,971.88
0.00
0.00

0.00
0.00
0.00
0.00
0.00
0.00

305,000.00
8,375.00
185,000.00
12,072.12
24,090.00
2,032.00

0.00
73.20
0.00
53.65
0.00
0.00

Total Dept 96 - DEBT SERVICE

573,416.00

36,846.88

0.00

536,569.12

6.43

573,416.00

36,846.88

0.00

536,569.12

6.43

573,416.00
573,416.00

0.00
36,846.88

0.00
0.00

573,416.00
536,569.12

0.00
6.43

0.00

(36,846.88)

0.00

36,846.88

GL Number

Description

Fund: 40 DEBT SERVICE FUND
Account Category: Revenues
Department: 00
40-00-4102 REAL ESTATE TAXES
40-00-4501 TRANSFER IN - WATER AND SEWER
Total Dept 00
Revenues

Expenditures

Available
Balance

% Bdgt
Used

08/31/2026

Fund 40 - DEBT SERVICE FUND:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES:

09/04/2026 11:00 AM

Page:

9/10

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 08/31/2026
26-27
Amended
Budget

YTD Balance

Activity For

08/31/2026

08/31/2026

25,000.00
152,000.00
1,625,000.00
123,000.00
180,000.00

0.00
0.00
0.00
0.00
136,266.43

0.00
0.00
0.00
0.00
2,270.00

25,000.00
152,000.00
1,625,000.00
123,000.00
43,733.57

0.00
0.00
0.00
0.00
75.70

2,105,000.00

136,266.43

2,270.00

1,968,733.57

6.47

2,105,000.00

136,266.43

2,270.00

1,968,733.57

6.47

50,000.00
2,000.00
5,000.00
30,000.00
18,000.00
0.00
50,000.00
20,000.00
0.00
50,000.00
80,000.00
70,000.00
230,000.00
1,500,000.00

0.00
590.00
0.00
0.00
0.00
31,264.52
55,040.56
0.00
11,657.33
43,507.00
0.00
49,698.59
17,300.00
2,634.25

0.00
500.00
0.00
0.00
0.00
0.00
6,523.14
0.00
1,246.20
43,507.00
0.00
1,930.59
5,500.00
0.00

50,000.00
1,410.00
5,000.00
30,000.00
18,000.00
(31,264.52)
(5,040.56)
20,000.00
(11,657.33)
6,493.00
80,000.00
20,301.41
212,700.00
1,497,365.75

0.00
29.50
0.00
0.00
0.00
100.00
110.08
0.00
100.00
87.01
0.00
71.00
7.52
0.18

2,105,000.00

211,692.25

59,206.93

1,893,307.75

10.06

2,105,000.00

211,692.25

59,206.93

1,893,307.75

10.06

2,105,000.00
2,105,000.00

136,266.43
211,692.25

2,270.00
59,206.93

1,968,733.57
1,893,307.75

6.47
10.06

0.00

(75,425.82)

(56,936.93)

75,425.82

TOTAL REVENUES - ALL FUNDS
TOTAL EXPENDITURES - ALL FUNDS

8,430,809.00
10,233,381.00

1,701,735.40
1,936,566.71

517,579.86
497,950.38

6,729,073.60
8,296,814.29

NET OF REVENUES & EXPENDITURES:

(1,802,572.00)

(234,831.31)

19,629.48

(1,567,740.69)

GL Number

Description

Fund: 50 CAPITAL IMPROVEMENTS
Account Category: Revenues
Department: 00
50-00-4448 GRANT - TREE PROGRAM
50-00-4500 TRANSFER IN - GENERAL
50-00-4501 TRANSFER IN - WATER AND SEWER
50-00-4502 TRANSFER IN - MFT
50-00-5106 VEHICLE STICKERS SALES
Total Dept 00
Revenues
Account Category: Expenditures
Department: 95 CAPITAL IMPROVEMENTS
50-95-6348 TREE PROGRAM
50-95-6601 VEHICLE STICKERS-ADMIN
50-95-6602 ADMIN - ELECTRONIC SIGNS
50-95-6607 VH BUILDING
50-95-6609 STREETS - CAPITAL
50-95-6618 WOLF ROAD PHASE 1
50-95-6622 EMERGENCY CAPITAL
50-95-6629 PW BUILDING FLOORING
50-95-6631 PW BUILDING LOUVRES
50-95-6632 PW BUCKET TRUCK
50-95-6633 PW PICKUP TRUCK
50-95-6640 POLICE CRUISER
50-95-6685 PUMP-HOUSE CH0LORINE
50-95-8502 PONTIAC/KEOKUK WATER MAIN
Total Dept 95 - CAPITAL IMPROVEMENTS
Expenditures

Available
Balance

% Bdgt
Used

08/31/2026

Fund 50 - CAPITAL IMPROVEMENTS:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES:
Report Totals:

09/04/2026 11:00 AM

Page:

20.18
18.92

10/10

CHECK REGISTER FOR VILLAGE OF INDIAN HEAD PARK
CHECK DATE 08/01/2026 - 08/31/2026
Check Date

Check

Bank AP ACCTS PAYABLE
08/03/2026
32319
08/03/2026
32320
08/03/2026
32321
08/03/2026
32322
08/03/2026
80000554(A)
08/03/2026
80000555(A)
08/03/2026
80000556(A)
08/03/2026
80000557(A)
08/03/2026
80000558(A)
08/03/2026
80000559(A)
08/03/2026
80000560(A)
08/03/2026
80000561(A)
08/03/2026
80000562(A)
08/03/2026
80000563(A)
08/03/2026
80000564(A)
08/03/2026
80000565(A)
08/03/2026
80000566(A)
08/03/2026
80000567(A)
08/03/2026
80000568(A)
08/03/2026
80000569(A)
08/03/2026
80000570(A)
08/03/2026
80000571(A)
08/04/2026
80000582(A)
08/14/2026
32324
08/14/2026
32325
08/14/2026
32326
08/14/2026
32327
08/14/2026
32328
08/14/2026
32329
08/14/2026
32330
08/14/2026
80000605(E)
08/14/2026
80000606(E)
08/14/2026
80000607(E)
08/14/2026
80000608(E)
08/14/2026
80000609(E)
08/17/2026
80000583(A)
08/17/2026
80000584(A)
08/17/2026
80000585(A)
08/17/2026
80000586(A)
08/17/2026
80000587(A)
08/17/2026
80000588(A)
08/17/2026
80000589(A)
08/17/2026
80000590(A)
08/17/2026
80000591(A)
08/17/2026
80000592(A)
08/17/2026
80000593(A)
08/17/2026
80000594(A)
08/17/2026
80000595(A)
08/17/2026
80000596(A)
08/17/2026
80000597(A)
08/17/2026
80000598(A)
08/17/2026
80000599(A)
08/17/2026
80000600(A)
08/17/2026
80000601(A)
08/17/2026
80000602(A)
08/17/2026
80000603(A)
08/17/2026
80000604(A)
08/28/2026
32331
08/28/2026
32332
08/28/2026
32333
08/28/2026
32334
08/28/2026
32335
08/28/2026
32336
08/28/2026
32337
08/28/2026
32338
08/28/2026
32339
08/28/2026
32340
08/28/2026
32341
08/28/2026
32342
08/28/2026
32343
08/28/2026
80000623(E)
09/04/2026 09:54 AM

Vendor Name
NICHOLAS R. TABOR
JULIAN ALEXANDER
JESS TIMELESS, LLC
TRAVELING WORLD OF REPTILES
ACCURATE OFFICE SUPPLY CO
ALL INFORMATION SERVICES, INC
BEARY HOLDCO LLC
BS&A SOFTWARE
CHICAGO METROPOLITAN FIRE PRE
CINTAS
DAVID KARAFFA
FLOCK GROUP INC
HAWKINS, INC.
KONICA MINOLTA BUSINESS SOLUT
LAGRANGE LOCK & SAFE
NCPERS GROUP LIFE INS.
O'REILLY
RAY O'HERRON CO., INC.
STRAND ASSOCIATES
THOMAS ENGINEERING GROUP
TRUE NORTH INTEGRATED SOFTWAR
UNI-MAX MANAGEMENT CORP
SPRING GROVE NURSERY
BRADFORD & KENT BUILDERS
ILLINOIS SECRETARY OF STATE
SPRAGUE, JILL
SBC WASTE SOLUTIONS INC
WEST CENTRAL CABLE AGENCY
EDWIN NAJEWSKI & LINDA KASSNE
CORIE CARUSO
VERIZON BUSINESS
COMED
FNBO
QUADIENT, INC
WEX BANK
ACCURATE OFFICE SUPPLY CO
ALL INFORMATION SERVICES, INC
BADGER METER
PLANNING RESOURCES, INC
J4 EVENTS, TENTS & RENTALS
VICARIOUS MULTIMEDIA
DLZ INDUSTRIAL SURVEYING, INC
CHICAGO METROPOLITAN FIRE PRE
CITY OF COUNTRYSIDE
EAGLE UNIFORM
ETP LABS, INC.
GRIZZ PEST MANAGEMENT, INC.
KONICA MINOLTA BUSINESS SOLUT
LAUTERBACH & AMEN, LLP
MOTOROLA SOLUTIONS, INC.
ODELSON, MURPHEY, FRAZIER & M
RAY O'HERRON CO., INC.
SCHAIN BANKS KENNY & SCHWARTZ
SPECIAL T UNLIMITED
TAMELING INDUSTRIES INC
THOMAS J. BRESCIA
TRUE NORTH INTEGRATED SOFTWAR
AT&T
MIDWEST PUBLIC SAFETY
NING JIN
USSI RENTALS INC
DAHME MECHANICAL INDUSTRIES
FULLER'S CAR WASH OF COUNTRYS
KUSTOM SIGNALS, INC.
MCMASTER-CARR SUPPLY COMPANY
MUNICIPAL ELECTRONICS INC
PETTY CASH
REGIONAL TRUCK EQUIPMENT
STANARD & ASSOCIATES, INC.
WESTFIELD FORD
AT&T

Amount
400.00
550.00
230.00
425.00
19.74
2,823.18
3,181.25
18,082.00
399.00
329.55
135.00
9,348.27
10.00
54.93
90.00
16.00
26.47
84.51
2,125.00
378.00
1,050.00
700.00
17,969.00
20.56
500.00
18.38
2,741.42
614.02
188.29
153.29
210.07
2,234.95
798.74
600.00
5,105.47
115.90
2,645.50
67.06
7,500.00
1,828.05
3,500.00
6,400.00
398.00
56,660.72
48.00
100.00
130.00
54.93
11,200.00
22.09
6,490.00
615.91
4,150.00
257.36
546.00
850.00
1,050.00
71.28
1,104.00
195.85
43,507.00
4,500.00
119.00
3,817.00
78.60
276.00
5.00
7.80
1,725.00
68.04
107.19
Page:

1/2

CHECK REGISTER FOR VILLAGE OF INDIAN HEAD PARK
CHECK DATE 08/01/2026 - 08/31/2026
Check Date

Check

Bank AP ACCTS PAYABLE
08/28/2026
80000624(E)
08/28/2026
80000625(E)
08/28/2026
80000626(E)
08/28/2026
80000627(E)
08/31/2026
80000610(A)
08/31/2026
80000611(A)
08/31/2026
80000612(A)
08/31/2026
80000613(A)
08/31/2026
80000614(A)
08/31/2026
80000615(A)
08/31/2026
80000616(A)
08/31/2026
80000617(A)
08/31/2026
80000618(A)
08/31/2026
80000619(A)
08/31/2026
80000620(A)
08/31/2026
80000621(A)
08/31/2026
80000622(A)

Vendor Name
AT&T
COMCAST CABLE
FNBO
T-MOBILE
ALL INFORMATION SERVICES, INC
CHUCK AUTO REPAIR SPECIALISTS
A PIXEL IN TIME, LLC
BS&A SOFTWARE
KONICA MINOLTA BUSINESS SOLUT
O'REILLY
SAFEBUILT ILLINOIS LLC
SINNOTT TREE SERVICE, INC.
SPECIAL T UNLIMITED
STRAND ASSOCIATES
THIRD MILLENNIUM ASSOCIATES,
THOMAS ENGINEERING GROUP
UNI-MAX MANAGEMENT CORP

Amount
953.87
1,193.81
739.97
361.65
20.00
509.01
1,800.00
45.00
174.88
13.78
9,436.78
5,875.00
1,195.54
4,500.94
439.52
6,104.60
700.00

AP TOTALS:
Total of 88 Checks:
Less 0 Void Checks:
Total of 88 Disbursements:

09/04/2026 09:54 AM

265,887.72
0.00
265,887.72

Page:

2/2

To:​
President Wittenberg and the Board of Trustees
From:​ Gavin Morgan, Village Administrator
Date:​ September 10, 2026
Subject:​ Illinois Public Works Mutual Aid Network (IPWMAN)
Staff recommends that the Village join the Illinois Public Works Mutual Aid Network
(IPWMAN), a statewide mutual aid system that allows participating public works
agencies to share personnel, equipment, materials, and other resources during
emergencies and disasters.
Membership would allow Indian Head Park to request assistance when an emergency
exceeds the Village’s available Public Works resources. This could be particularly
valuable during severe storms, flooding, major snow or ice events, water system
emergencies, or other significant incidents. With a relatively small Public Works
Department, membership would provide access to additional personnel and specialized
equipment, such as aerial lift trucks, pumps, vacuum trucks, and technical assistance,
without requiring the Village to own and maintain those resources.
Participation does not obligate the Village to provide assistance when requested by
another member. The Village may decline a request based on local staffing, equipment
needs, or other circumstances, and any resources provided may be recalled if needed
locally.
Annual membership dues are $100 for agencies serving populations of 15,000 or fewer,
with first-year dues prorated based on when membership begins. Under the IPWMAN
Mutual Aid Agreement, mutual aid is provided at no charge unless assistance is
requested for more than five calendar days, after which the responding agency may
seek reimbursement for its costs. When Indian Head Park provides assistance to
another member, the Village remains responsible for its employees’ compensation,
benefits, insurance, and related costs.
Given the Village’s limited Public Works staffing and equipment resources, staff believes
IPWMAN provides valuable additional emergency-response capacity at a nominal
annual cost. Staff recommends approval of the resolution authorizing the Village to
enter into the IPWMAN Mutual Aid Agreement and authorizing the Village President and
Village Clerk to execute the necessary documents.

RESOLUTION NO. 2026-30
A RESOLUTION AUTHORIZING MEMBERSHIP IN THE ILLINOIS PUBLIC WORKS
MUTUAL AID NETWORK (IPWMAN)

PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES THE
10TH DAY OF SEPTEMBER 2026

Published in pamphlet
form by the Corporate
Authorities of the
Village of Indian Head
Park, Illinois on the 10TH
day of September 2026

RESOLUTION NO. 2026-30
AUTHORIZING MEMBERSHIP IN THE ILLINOIS PUBLIC WORKS MUTUAL AID
NETWORK (IPWMAN)
WHEREAS, the Illinois Public Works Mutual Aid Network
(“IPWMAN”) is a statewide mutual aid system through which
participating public works agencies may provide personnel,
equipment, materials, and other resources to one another during
emergencies, disasters, and other circumstances requiring mutual
aid; and
WHEREAS, Article VII, Section 10 of the Illinois
Constitution authorizes units of local government to contract or
otherwise associate with one another to obtain or share services
and to exercise, combine, or transfer powers or functions in any
manner not prohibited by law; and
WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS
220/1 et seq., authorizes public agencies to jointly exercise
their powers and to enter into agreements for governmental
services, activities, and undertakings authorized by law; and
WHEREAS, the President and Board of Trustees have
determined that participation in IPWMAN and approval of the
IPWMAN Mutual Aid Agreement are in the best interests of the
Village of Indian Head Park and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY,
ILLINOIS, AS FOLLOWS:
SECTION 1. INCORPORATION OF RECITALS. The foregoing recitals are
hereby incorporated into and made a part of this Resolution.
SECTION 2. APPROVAL OF AGREEMENT. The Illinois Public Works
Mutual Aid Network Mutual Aid Agreement is hereby approved, and
the Village President and Village Clerk are authorized and
directed to execute the Agreement, a copy of which is attached
hereto as Exhibit A and made a part hereof.
SECTION 3. IMPLEMENTATION. The Village Administrator and other
appropriate Village officials and employees are authorized to
take such actions as may be necessary to effectuate the
Village’s participation in IPWMAN, including submission of
required membership documentation and payment of applicable
membership dues.

1

RESOLUTION NO. 2026-30
AUTHORIZING MEMBERSHIP IN THE ILLINOIS PUBLIC WORKS MUTUAL AID
NETWORK (IPWMAN)
SECTION 4. REPEALER. All prior ordinances, resolutions, motions,
or parts thereof in conflict with this Resolution are hereby
repealed to the extent of such conflict.
SECTION 5. SEVERABILITY. If any provision of this Resolution is
declared invalid or unconstitutional by a court of competent
jurisdiction, such determination shall not affect the validity
of the remaining provisions.
SECTION 6. EFFECTIVE DATE. This Resolution shall be in full
force and effect from and after its passage and approval as
provided by law.
ADOPTED by the President and Board of Trustees on this day of
10th of September 2026 pursuant to a roll call vote on the
following page:
Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (if necessary)
​
​

Aye

Nay

Abstain

Absent

_____________________________
Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois

Attest:
​
__________________________________
Lucy Sanders, Deputy Village Clerk
Village of Indian Head Park
Cook County, Illinois
2

This Intergovernmental Public Works Agreement (hereinafter “Agreement”) is entered into
by and among
(“Participating Agency”) and the other participating public
agencies that have also executed this Agreement (collectively, the “Parties” and individually a
“Party”).

WHEREAS, by executing this Agreement, Participating Agency has manifested its intent to

participate in the program for mutual aid and assistance, hereinafter entitled the “Illinois Public
Works Mutual Aid Network (IPWMAN)”; and

WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10 and the Illinois

Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., (hereinafter “Act”) authorize units of local
government to contract or otherwise associate among themselves in any manner not prohibited
by law or ordinance; and

WHEREAS, the Act provides that any one or more public agencies may contract with any
one or more other public agencies to set forth fully the purposes, powers, rights, objectives and
responsibilities of the contracting Parties; and
WHEREAS, the Act provides that any power or powers, privileges or authority exercised or
which may be exercised by a unit of local government may be exercised and enjoyed jointly with
any other unit of local government including a unit of local government from another state; and
WHEREAS, the Parties may voluntarily agree to participate in mutual aid and assistance

activities conducted pursuant to IPWMAN and the Interstate Emergency Management Assistance
Compact (EMAC); and

WHEREAS, the Parties eligible to voluntarily participate in IPWMAN include, without

limitation: municipalities, township road districts, unit road districts, county highway departments,
public water agencies and public wastewater agencies or any other public agency, as defined by
the Act, that performs a public works function; and

WHEREAS, the Parties are units of local government as defined by the Constitution of the
State of Illinois and public agencies as defined by the Act; and
WHEREAS, the Parties recognize that they are vulnerable to a variety of potential natural

and man-made disasters; and

WHEREAS, the Parties wish to provide mutual aid and assistance to one another during times

of disaster or public works emergencies; and

WHEREAS, the Parties may also provide mutual aid and assistance to one another on a dayto-day basis during non-emergencies pursuant to this Agreement; and
NOW, THEREFORE, the Parties agree as follows:
1

IPWMAN is hereby established to provide a method whereby a Party in need of mutual aid
assistance may request aid and assistance from the other Parties in the form of personnel,
equipment, materials or other associated services as necessary. The purpose of this Agreement is
to formally document such a program.

The following definitions will apply to the terms appearing in this Agreement.
A.
“AGENCY” means any municipality, township road district, unit road district, county highway
departments, publicly-owned water organization and publicly-owned wastewater organization or
any other public agency that performs a public works function that has entered into and abides by
the provisions as found in this Agreement.
B.
“AID AND ASSISTANCE” includes, but is not limited to, personnel, equipment, facilities,
services, materials and supplies and any other resources needed to provide mutual aid response
during disasters and non-emergency situations, including training exercises to prepare for
situations requiring mutual aid and assistance.
C.
“AUTHORIZED REPRESENTATIVE” means a Party's employee who has been authorized, in
writing by that Party, to request, offer, or provide aid and assistance pursuant to this Agreement.
Each Party’s initial authorized representative, and the representative’s title, is to be listed on the
contact list maintained by IPWMAN. If the title of the authorized representative as listed by name
on the contact list has changed, such change shall have no effect on the authority of the authorized
representative and the named person shall continue to be the authorized representative until a
different person is named as the authorized representative in writing by the Party. In the event that
the person who is listed as authorized representative is no longer employed by the Party, the
successor in the office formerly held by the authorized representative shall automatically become
the authorized representative unless the Party indicates otherwise in writing. Each Party’s
authorized representative shall be responsible to designate someone to supervise that Party’s
employees who are engaged in the receipt or furnishing of aid and assistance, including, but not
limited to, opening of public ways; removal of debris; building of protective barriers; management
of physical damage to structures and terrain; transportation of persons, supplies, and equipment;
and repair and operation of municipal utilities.
D.
“BOARD OF DIRECTORS” is a group of representatives from the Parties to this Agreement
elected to organize and maintain the program. The Board of Directors shall consist of members of
IPWMAN. Qualifications and terms for the Board members shall be defined in the By-Laws of the
Illinois Public Works Mutual Aid Network.
E.

“BOARD MEMBER” is a representative of the IPWMAN serving on the Board of Directors.

F.
“DISASTER" means a calamitous incident threatening loss of life or significant loss or damage
to property, including, but not limited to flood, winter storm, hurricane, tornado, dam break, or other
naturally-occurring catastrophe or man-made, accidental, military, or paramilitary incident, or
biological or health disasters or a natural or manmade incident that is, or is likely to be, beyond the
2

control or resources of the services, personnel, equipment and facilities of a Party that requires
assistance under this Agreement, and may be coordinated through the appropriate local
accredited/certified Emergency Management Agency coordinator.
G.

“IPWMAN” is the acronym for the Illinois Public Works Mutual Aid Network.

H.
“LOCAL EMERGENCY” is defined as an urgent need requiring immediate action or attention
beyond normal capabilities, procedures and scope for aid and assistance by an Agency.
I.
“GENERAL MUTUAL AID” means aid and assistance provided during non-emergency
conditions.
J.
“MUTUAL AID RESOURCE LIST” means the list of the equipment, personnel and other
resources that each Party has available for the provision of aid and assistance to other Parties. This
list shall be periodically updated in accordance with the Operational Plan as approved by the Board
of Directors, or its designee.
K.
“NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)” a Presidential directive that
provides a consistent nationwide approach that allows federal, state, local and tribal governments
as well as private-sector and nongovernmental organizations to work together to manage incidents
and disasters of all kinds.
L.

“PARTY” means an Agency which has adopted and executed this Agreement.

M.
“PERIOD OF ASSISTANCE” means a specified period of time when a Responding Agency
assists a Requesting Agency. The period commences when personnel, equipment, or supplies
depart from a Responding Agency’s facility and ends when the resources return to their facility
(portal to portal). All protections identified in the Agreement apply during this period. The specified
Period of Assistance may occur during response to or recovery from a disaster, local emergency,
or period of general mutual aid, as previously defined.
N.
"RESPONDING AGENCY" means the Party or Agency which has received a request to furnish
aid and assistance from another Party and has agreed to provide the same.
O.
“REQUESTING AGENCY” means the Party or Agency requesting and receiving aid and
assistance from a Responding Agency.

A.
PROVISION OF AID. Each Party recognizes that it may be requested to provide aid and
assistance at a time when it is necessary to provide similar aid and assistance to the Party’s own
constituents. This Agreement shall not be construed to impose any unconditional obligation on any
Party to provide aid and assistance. A Party may choose not to render aid and assistance at any
time, for any reason.
B.
RECRUITMENT. The Parties hereby encourage each other to enlist other agencies to adopt
and execute this Agreement.
3

C.
AGREEMENT FOR BENEFIT OF PARTIES. All functions and activities performed under this
Agreement are for the benefit of the Parties to this Agreement. Accordingly, this Agreement shall
not be construed to be for the benefit of any third parties and no third parties shall have any right
or cause of action against the Parties to this Agreement.
D.
IMMUNITIES. All immunities provided by law to the Parties shall be fully applicable to the
Parties providing or receiving aid and assistance pursuant to this Agreement, including, but not
limited to, the Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS
10/1-101, et seq.
E.
MEMBERSHIP. To be a member in good standing, a Party shall be responsible for dues and
other obligations as specified in the IPWMAN By-Laws and Operational Plan.

At a minimum, the Board of Directors shall meet annually at a meeting place designated by the
Board of Directors to review and discuss this Agreement and, if applicable, to recommend
amendments to this Agreement. The Board of Directors shall have the power and signing authority
to carry out the purposes of this Agreement, including but not limited to the power to: adopt bylaws; execute agreements and documents approved by the Board of Directors; develop specific
operating plans, procedures and protocol for requesting assistance; organize meetings; engage in
joint training exercises; operate a website; disseminate information; create informational brochures;
create subcommittees; maintain lists of the Parties; maintain equipment and supply inventory lists;
and deal with Party issues.

The Board of Directors will promulgate and regularly update procedures for requesting
assistance through the IPWMAN Operational Plan.

The Board of Directors will promulgate and regularly update procedures for responding agency’s
assessment of availability of resources through the IPWMAN Operational Plan.

A.
DESIGNATION OF RESPONDING AGENCY’S SUPERVISORY PERSONNEL. Responding
Agency shall designate a representative who shall serve as the person in charge of coordinating
the initial work assigned to the Responding Agency’s employees by the Requesting Agency. The
Requesting Agency shall direct and coordinate the work being assigned to the Responding
Agency(s) and the Requesting Agency’s employees. All actions shall be consistent with and in
accordance with the National Incident Management System (NIMS) and the IPWMAN Operational
Plan.
B.
RESPONSIBILITIES OF RESPONDING AGENCY’S SUPERVISORY PERSONNEL. The Board of
Directors will promulgate and regularly update procedures for Responding Agency’s supervisory
4

personnel through the IPWMAN Operational Plan.

The Board of Directors will promulgate and regularly update procedures for length of time for aid
and assistance, renewability, and recall through the IPWMAN Operational Plan.
It is presumed that a Responding Agency’s aid and assistance shall be given for an initial minimum
period of twelve (12) hours. Thereafter, assistance shall be extended as the Responding Agency
and Requesting Agency shall agree. The twelve (12) hour period shall start when the aid and
assistance departs from Responding Agency’s location with the intent of going to Requesting
Agency’s location. The aid and assistance shall end when it returns to Responding Agency’s
location with the understanding between the Responding Agency and Requesting Agency that
provision of aid and assistance is complete.
Responding Agency may recall its aid and assistance at any time at its sole discretion. Responding
Agency shall make a good faith effort to give the Requesting Agency as much advance notice of
the recall as is practical under the circumstances.

A.
PERSONNEL - Responding Agency shall continue to pay its employees according to its then
prevailing ordinances, rules, regulations, and collective bargaining agreements. At the conclusion
of the period of aid and assistance, the Responding Agency shall document all direct and indirect
payroll costs plus any taxes and employee benefits which are measured as a function of payroll
(i.e.; FICA, unemployment, retirements, etc.).
B.
RESPONDING AGENCY'S TRAVELING EMPLOYEE NEEDS - Responding Agency shall
document the basic needs of Responding Agency's traveling employees, such as reasonable
lodging and meal expenses of Responding Agency's personnel, including without limitation
transportation expenses for travel to and from the stricken area during the period of aid and
assistance.
C.
EQUIPMENT - Responding Agency shall document the use of its equipment during the
period of aid and assistance including without limitation all repairs to its equipment as determined
necessary by its on-site supervisor(s) to maintain such equipment in safe and operational condition,
fuels, miscellaneous supplies, and damages directly caused by provision of the aid and assistance.
D.
MATERIALS AND SUPPLIES - Responding Agency shall document all materials and supplies
furnished by it and used or damaged during the period of aid and assistance.
E.
REIMBURSEMENT OF COSTS – Equipment, personnel, materials, supplies and/or services
provided pursuant to this Agreement shall be at no charge to the Requesting Agency, unless the
aid and assistance is requested for more than five (5) calendar days. If aid and assistance is
requested for more than five (5) calendar days, the Responding Agency may submit an itemized
invoice to the Requesting Agency seeking reimbursement of the cost incurred for personnel,
traveling employees, equipment, materials and supplies. .If aid and assistance is requested from
the State of Illinois to be activated as a State asset, the Responding Agency will be reimbursed for
5

personnel, materials, supplies and equipment from the first day of the response to the event by
the State of Illinois. Materials and supplies will be reimbursed at the cost of replacement of the
commodity. Personnel will be reimbursed at Responding Agency rates and equipment will be
reimbursed at an appropriate equipment rate based upon either pre-existing locally established
rates, the Federal Emergency Management Agency Equipment Rate Schedule or that published
by the Illinois Department of Transportation. In the event that there is no such appropriate
equipment rate as described above, reimbursement shall be at the actual cost incurred by the
Responding Agency.

Whenever Responding Agency's employees are rendering aid and assistance pursuant to this
Agreement, such employees shall retain the same powers, duties, immunities, and privileges they
would ordinarily possess if performing their duties within the geographical limits of Responding
Agency.

The Parties agree that Requesting Agency shall be responsible for payment of workers’
compensation benefits owed to Requesting Agency’s employees and that Responding Agency
shall be responsible for payment of workers’ compensation benefits owed to Responding Agency’s
employees.

Each Party shall bear the risk of liability for its agency and its agency’s employees’ acts and
omissions and shall determine for itself what amount of insurance it should carry, if any. Each Party
understands and agrees that any insurance coverage obtained shall in no way limit that Party’s
responsibility under Section XIII of this Agreement to indemnify and hold the other Parties to this
Agreement harmless from such liability.

Each Party hereto agrees to waive all claims against all other Parties for any loss, damage, personal
injury or death occurring in consequence of the performance of this Agreement but only if such
claim is not a result of gross negligence or willful misconduct by another Party or its personnel.
Each Party requesting aid pursuant to this Agreement hereby expressly agrees to hold harmless,
indemnify and defend the Responding Agency and its personnel from any and all claims, demands,
liability, losses, suits in law or in equity which are made by a third party provided, however, that all
employee benefits, wage and disability payments, pensions, worker’s compensation claims,
damage to or destruction of equipment and clothing, and medical expenses of the Party rendering
aid or its employees shall be the sole and exclusive responsibility of the Responding Agency; and
further provided that such claims made by a third party are not the result of gross negligence or
willful misconduct on the part of the Responding Agency. This indemnity shall include attorney
fees and costs that may arise from providing aid pursuant to this Agreement.
6

The rendering of assistance under the terms of this Agreement shall not be mandatory under any
circumstances, including, without limitation, that the local conditions of the Responding Agency
prohibit response. It is the responsibility of the Responding Agency to immediately notify the
Requesting Agency of the Responding Agency's inability to respond; however, failure to
immediately notify the Requesting Agency of such inability to respond shall not constitute evidence
of noncompliance with the terms of this section and no liability may be assigned.
No liability of any kind or nature shall be attributed to or be assumed, whether expressly or implied,
by a party hereto, its duly authorized agents and personnel, for failure or refusal to render aid. Nor
shall there be any liability of a party for withdrawal of aid once provided pursuant to the terms of
this Agreement.

Any Party that becomes aware of a claim or suit that in any way, directly or indirectly, contingently or
otherwise, affects or might affect other Parties of this Agreement shall provide prompt and timely
notice to the Parties who may be affected by the suit or claim. Each Party reserves the right to
participate in the defense of such claims or suits as necessary to protect its own interests.

Any member may propose amendment of this Agreement. Proposed amendments to this
Agreement shall be submitted to the Board of Directors. Amendments approved by majority vote
of the Board of Directors will be sent to the members for consideration at a duly called meeting
held at least 45 days after the Secretary, or designee, has sent the proposed amendment by paper
document or electronically to each member. Any proposed amendment receiving the affirmative
vote of at least three-fifths (60%) of the members present at the meeting shall be sent to the
membership for adoption by the governing body of each member. Failure of a member’s governing
body to adopt any amended agreement within 120 days of receipt of the proposed amended
agreement will signify a Party’s withdrawal from the Agreement.

Additional Agencies may become Parties to this Agreement, provided that such Agencies:
(1)

Approve and execute this Agreement.

(2)

Provide a fully executed copy of this Agreement to the Board of Directors.

(3)

Provide the name and title of an authorized representative to the Board of Directors.

(4)

Annually provide a list of mutual aid resources to its local accredited/certified Emergency
Management Agency. If requested, the agency may need to assist its local
accredited/certified Emergency Management Coordinator with data entry of its mutual aid
resources into a web-based format (NIMS Source).
7

Upon submission of the items enumerated above to the Board of Directors and receipt of
acknowledgement from the Board of Directors, the submitting agency shall be regarded as a Party
to the Agreement.

Notices and requests as provided herein shall be deemed given as of the date the notices are
deposited, by First Class Mail, addressed to the Board of Directors who will notify each of the
Parties’ representatives.

The initial term of this Agreement shall be one (1) year from its effective date. Thereafter, this
Agreement shall automatically renew for additional one-year terms commencing on the
anniversary of the effective date of this Agreement. Any Party may withdraw from this Agreement
at any time by giving written notification to the Board of Directors. The notice shall not be effective
until ninety (90) days after the notice has been served upon the Board of Directors by First Class
mail. A Party’s withdrawal from this Agreement shall not affect that Party’s liability or obligation
incurred under this Agreement prior to the date of withdrawal. This Agreement shall continue in
force and effect as to all other Parties until such time as a Party withdraws. Failure to adopt any
amended agreement within one hundred and twenty (120) days of said amended agreement will
signify a Party’s withdrawal from the Agreement pursuant to Section XVI of this Agreement. Any
Party that fails to meet its obligations in accordance with this Agreement or the IPWMAN bylaws
may have its participation in IPWMAN terminated by a two-thirds vote of the Board of Directors
pursuant to 2.4 of the IPWMAN by-laws.

The headings of various sections and subsections of this Agreement have been inserted for
convenient reference only and shall not be construed as modifying, amending, or affecting in any
way the express terms and provisions of this Agreement or their interpretation.

Should any clause, sentence, provision, paragraph, or other part of this Agreement be adjudged by
any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate
the remainder of this Agreement. Each of the Parties declares that it would have entered into this
Agreement irrespective of the fact that any one or more of this Agreement's clauses, sentences,
provisions, paragraphs, or other parts have been declared invalid. Accordingly, it is the intention of
the Parties that the remaining portions of this Agreement shall remain in full force and effect without
regard to the clause(s), sentence(s), provision(s), paragraph(s), or other part(s) invalidated.

This Agreement shall be effective on the date of the acknowledgement letter sent by the Board
of Directors.
8

Failure to enforce strictly the terms of this Agreement on one or more occasions shall not be
deemed a waiver of the right to enforce strictly the terms of this Agreement on any other
occasion.

This Agreement may be signed in any number of counterparts with the same effect as if the
signatures thereto and hereto were upon the same instrument.

All prior IPWMAN agreements for mutual aid and assistance between the Parties hereto are
suspended and superseded by this Agreement. It is specifically understood and agreed that this
Agreement is intended to reorganize IPWMAN’s governing structure to a Board of Directors of the
Intergovernmental Agency rather than of a not-for-profit corporation as provided in the By- Laws
attached to this Agreement as Exhibit A. The By-Laws are specifically incorporated here by
reference. All prior acts of the Board of Directors are hereby declared to be those of IPWMAN, an
Intergovernmental Agency.

This Agreement is for the sole benefit of the Parties and no person or entity shall have any rights
under this Agreement as a third-Party beneficiary. Assignments of benefits and delegations of
duties created by this Agreement are prohibited and must be without effect.

NOW, THEREFORE, each of the Parties have caused this IPWMAN Mutual Aid Agreement to

be executed by its duly authorized representative who has signed this Agreement as of the date
set forth below.

9

Approved and executed this

day

of 20

.

For the Agency (Insert Name):

By:
Its:

Attest
By:
Its:

On behalf of the Illinois Public Works Mutual Aid Network

Approved and executed this

day of

20

.

By:
Vince Kilcullen
President, IPWMAN Board of Directors
Attest:
Joe Cronin
Secretary, IPWMAN Board of Directors

Approved by the IPWMAN Interim Board of Directors on September 17, 2008.
Amended by the IPWMAN Interim Board of Directors on August 19, 2009. Amended
by the IPWMAN Board of Directors on June 16, 2010. Amended by the IPWMAN Board
of Directors on October 22, 2024.

10

11

To:​
President Wittenberg and the Board of Trustees
From:​ Gavin Morgan, Village Administrator
Date:​ September 10, 2026
Subject:​ Motor Fuel Tax Funds – FY27 Road Salt Purchase
Staff recommends approval of the attached Illinois Department of Transportation (IDOT)
Resolution for Maintenance Under the Illinois Highway Code authorizing the use of
Motor Fuel Tax (MFT) funds for the Village’s FY27 road salt purchase.
The Village requested 300 tons of bulk road salt through the State of Illinois joint
purchasing program. Morton Salt, Inc. was awarded Contract No. P-100326 at a price of
$140.17 per ton. Under the State contract, the Village is required to purchase at least
80% of its requested quantity, or 240 tons. At the contract price, the minimum purchase
would total approximately $33,641, while 300 tons would total $42,051.
The FY2027 Budget includes $20,000 for road salt in the Motor Fuel Tax Fund. Because
the minimum purchase requirement under the State contract exceeds the amount
currently budgeted, staff will make the necessary budget adjustment to reflect the actual
expenditure.
Road salt is an eligible roadway maintenance expense that may be paid from MFT
funds. IDOT requires the Village to appropriate MFT funds through its prescribed
maintenance resolution process before those funds may be used for the purchase. The
appropriation establishes the amount authorized for this purpose but does not require
the Village to spend the full amount; any unexpended funds remain available for other
eligible MFT purposes.
Recommendation
Staff recommends approval of the attached IDOT Resolution for Maintenance Under the
Illinois Highway Code appropriating $42,051 in Motor Fuel Tax funds for the Village’s
FY27 road salt purchase.

Resolution for Maintenance
Under the Illinois Highway Code
E-mail DISTRICT

Reset Form

District

County

Resolution Number

Resolution Type

1

Cook

2026-31

Original

President and Board of Trustees

BE IT RESOLVED, by the

Indian Head Park

Village

of the

Governing Body Type

Section Number

of

Local Public Agency Type

Illinois that there is hereby appropriated the sum of Forty-Two Thousand

Name of Local Public Agency

Fifty-One

Dollars ( $42,051.00

)

of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from

10/01/26
Beginning Date

to

09/30/26

.

Ending Date

BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.

Village

BE IT FURTHER RESOLVED, that

Indian Head Park

of

Local Public Agency Type

Name of Local Public Agency

shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.

I Lucy Sanders

Village
Name of Clerk

Indian Head Park

of

Village

Clerk in and for said

Local Public Agency Type

Local Public Agency Type

in the State of Illinois, and keeper of the records and files thereof, as

Name of Local Public Agency

provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the

President and Board of Trustees of
Governing Body Type

Indian Head Park

at a meeting held on

Name of Local Public Agency

IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this

10th

day of

.

Date

September 2026

Day

(SEAL, if required by the LPA)

09/10/26
.

Month, Year

Clerk Signature & Date

APPROVED
Regional Engineer Signature & Date
Department of Transportation

Completed 09/07/26

BLR 14220 (Rev. 12/13/22)

Instructions for BLR 14220

This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.
Resolution Number

Insert the resolution number as assigned by the LPA, if applicable.

Resolution Type

From the drop down box, choose the type of resolution:
-Original would be used when passing a resolution for the first time for this project.
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution is being amended.

Section Number

Insert the section number of the improvement covered by the resolution.

Governing Body Type

From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.

LPA Type

From the drop down box choose the LPA body type; County, City, Town or Village.

Name of LPA

Insert the name of the LPA.

Resolution Amount

Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the ().

Beginning Date

Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.

Ending Date

Insert the ending date of the maintenance period.

LPA Type

From the drop down box choose the LPA body type; County, City, Town or Village.

Name of LPA

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Name of Clerk

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LPA Type

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LPA Type

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Name of LPA

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Governing Body Type

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President and Board of Trustees for a City, Village or Town.

Name of LPA

Insert the name of the LPA.

Date

Insert the date of the meeting.

Day

Insert the day the Clerk signed the document.

Month, Year

Insert the month and year of the clerk's signature.

Clerk Signature

Clerk shall sign here.

Seal

The Clerk shall seal the document here, if required. If a seal is required, electronic signatures should
not be used.

Approved

The Department of Transportation representative shall sign and date here upon approval.

A minimum of three (3) certified signed originals must be submitted to the Regional Engineer's District office OR email PDF
completed form with electronic signatures to your local District LRS office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)

Completed 09/07/26

BLR 14220 (Rev. 12/13/22)

To:​
President Wittenberg and the Board of Trustees
From:​ Gavin Morgan, Village Administrator
Date:​ September 10, 2026
Subject:​ Appointment of Lucy Sanders to Village Clerk
Background
The office of Village Clerk is an appointed position within the Village of Indian Head
Park. Lucy Sanders currently serves as Deputy Village Clerk and has been performing
the duties of Acting Village Clerk.
President Wittenberg is recommending the appointment of Ms. Sanders as Village
Clerk, subject to the advice and consent of the Board of Trustees.
Ms. Sanders is familiar with the Village’s records, Board meeting procedures,
ordinances and resolutions, and the other responsibilities of the Clerk’s Office. Her
appointment will provide continuity in the Clerk’s Office and formally recognize the
responsibilities she is currently performing.
The Village Clerk is responsible for duties established by state law and Village
ordinance, including maintaining official Village records and records of Board
proceedings. The Village Code also authorizes the Clerk to appoint deputy clerks to
assist in carrying out these responsibilities.
Recommendation
Staff recommends approval of the resolution consenting to President Wittenberg’s
appointment of Lucy Sanders as Village Clerk.

RESOLUTION NO. 2026-32
A RESOLUTION APPROVING THE APPOINTMENT OF LUCY SANDERS AS
VILLAGE CLERK

PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES THE
10TH DAY OF SEPTEMBER 2026

Published in pamphlet
form by the Corporate
Authorities of the
Village of Indian Head
Park, Illinois on the 10TH
day of September 2026

RESOLUTION NO. 2026-32​
A RESOLUTION APPROVING THE APPOINTMENT OF LUCY SANDERS AS
VILLAGE CLERK
WHEREAS, the office of Village Clerk is an appointed office
of the Village of Indian Head Park (“Village”); and
WHEREAS, Lucy Sanders currently serves as Deputy Village
Clerk and has been performing the duties of Acting Village
Clerk; and
WHEREAS, Village President Amy Jo Wittenberg has appointed
Lucy Sanders to serve as Village Clerk, subject to the advice
and consent of the Board of Trustees; and
WHEREAS, the President and Board of Trustees find that Lucy
Sanders is qualified to serve as Village Clerk and that her
appointment is in the best interests of the Village;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY,
ILLINOIS, AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The foregoing recitals are
hereby incorporated into and made a part of this Resolution.
SECTION 2. Appointment. The Board of Trustees hereby advises and
consents to the appointment by Village President Amy Jo
Wittenberg of Lucy Sanders as Village Clerk of the Village of
Indian Head Park, effective September 10, 2026.
SECTION 3. Powers and Duties. The Village Clerk shall exercise
all powers and perform all duties assigned to the office by
applicable law, the Village Code, and the ordinances and
resolutions of the Village.
SECTION 4. Effective Date. This Resolution shall be in full
force and effect immediately upon its passage and approval as
provided by law.
ADOPTED by the President and Board of Trustees on this 10th day
of September 2026 pursuant to a roll call vote on the following
page.

1

RESOLUTION NO. 2026-32​
A RESOLUTION APPROVING THE APPOINTMENT OF LUCY SANDERS AS
VILLAGE CLERK
Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (if necessary)
​
​

Aye

Nay

Abstain

Absent

_____________________________
Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois

Attest:
​
__________________________________
Lucy Sanders, Deputy Village Clerk
Village of Indian Head Park
Cook County, Illinois

2

To:​
President Wittenberg and the Board of Trustees
From:​ Steven Weatherford, Chief of Police
Date:​ September 10, 2026
Subject:​ Managed IT Services Provider

Recommended motion: Move to approve Resolution 2026-33 authorizing the Village to

enter into a three-year agreement with Hyper-IT Services, LLC for managed information
technology services, effective October 1, 2026.
Staff recommends approval of Resolution 2026-33 authorizing the Village to contract
with Hyper-IT Services, LLC for managed information technology services for a
three-year term beginning October 1, 2026.
On July 13, 2026, the Village issued a Request for Proposals (RFP) for managed IT
services. The RFP was posted publicly and distributed by email to 12 IT vendors.
Proposals were due August 12, 2026, and the Village received eight timely
submissions.
Staff reviewed all eight proposals. Hyper-IT Services, LLC submitted the lowest annual
cost among the responsive proposers. Its pricing includes a monthly managed-services
fee of $2,485 for each of the three years, a one-time onboarding fee of $1,995, and an
annual penetration-testing fee of $3,500 to identify cybersecurity vulnerabilities.
After-hours services would be billed separately. By comparison, the Village currently
pays an average of $2,727 per month for basic services.
On September 3, 2026, staff interviewed Craig Patno, owner of Hyper-IT Services, LLC.
The interview addressed the firm’s service scope, experience, staffing, cybersecurity
practices, strategic planning, Criminal Justice Information Services (CJIS) compliance,
and after-hours response. References supplied by the firm, including three West Cook
County municipalities, were uniformly positive.
The Village provided its current IT provider with written notice of contract termination on
June 18, 2026. The current provider will continue service through mid-October 2026 to
support an orderly transition to Hyper-IT Services, LLC.
The recurring annual cost is $33,320, consisting of $29,820 in managed-services fees
and $3,500 for penetration testing. The first-year cost is $35,315, including the one-time
$1,995 onboarding fee. After-hours services and any other work outside the
managed-services scope would be billed separately and performed only with Village
authorization.

RESOLUTION NO. 2026-33
A RESOLUTION AUTHORIZING AN AGREEMENT WITH HYPER-IT SERVICES,
LLC FOR MANAGED INFORMATION TECHNOLOGY SERVICES

PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES THE
10TH DAY OF SEPTEMBER 2026

Published in pamphlet
form by the Corporate
Authorities of the
Village of Indian Head
Park, Illinois on the 10TH
day of September 2026

RESOLUTION NO. 2026-33​
A RESOLUTION AUTHORIZING AN AGREEMENT WITH HYPER-IT SERVICES,
LLC FOR MANAGED INFORMATION TECHNOLOGY SERVICES
WHEREAS, the Village of Indian Head Park (“Village”) issued
a Request for Proposals for managed information technology
services and received eight timely proposals; and
WHEREAS,
following
review
of
the
proposals
and
qualifications of the responding firms, Village staff recommends
Hyper-IT Services, LLC as the lowest-cost responsive proposer;
and
WHEREAS,
the
President
and
Board
of
Trustees
have
determined that entering into an agreement with Hyper-IT
Services, LLC is in the best interests of the Village;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY,
ILLINOIS, AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The foregoing recitals are
incorporated into this Resolution.
SECTION 2. Approval of Agreement. The agreement between the
Village of Indian Head Park and Hyper-IT Services, LLC for
managed information technology services for a three-year term
beginning October 1, 2026, substantially in the form attached
hereto as Exhibit A, is hereby approved.
SECTION 3. Authorization. The Village President and Village
Clerk are authorized to execute the agreement, and the Village
Administrator is authorized to take such actions as may be
necessary to implement the agreement.
SECTION 4. Effective Date. This Resolution shall be in full
force and effect immediately upon its passage and approval as
provided by law.
ADOPTED by the President and Board of Trustees on this 10th day
of September 2026 pursuant to a roll call vote on the following
page.

1

RESOLUTION NO. 2026-33​
A RESOLUTION AUTHORIZING AN AGREEMENT WITH HYPER-IT SERVICES,
LLC FOR MANAGED INFORMATION TECHNOLOGY SERVICES

Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (if necessary)
​
​

Aye

Nay

Abstain

Absent

_____________________________
Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois

Attest:
​
__________________________________
Lucy Sanders, Deputy Village Clerk
Village of Indian Head Park
Cook County, Illinois

2

To:​
President Wittenberg and the Board of Trustees
From:​ Brian Rebeles, Public Works Crew Leader
Date:​ September 10, 2026
Subject:​ Village Hall / Police Department Exterior Building Repairs
​
Recommended motion: Move to approve Resolution 2026-34: Awarding the village
hall and police department exterior building repair project to Albrite Building, inc. for a
cost not to exceed $23,540.
Purpose
Staff recommends awarding the Village Hall and Police Department exterior building
repair project to Albrite Building, Inc. in the amount of $23,540.
Background
Staff has identified deterioration of several exterior components of the Village Hall and
Police Department building at 201 Acacia Drive, including. rotted exterior wood trim and
deterioration of the decorative stone veneer along the foundation.
The deteriorated wood should be replaced to reduce continued water infiltration into the
exterior wall system. Portions of the decorative stone veneer have also become loose or
failed, leaving the underlying building materials more susceptible to weather exposure.
Addressing these conditions now is intended to prevent further deterioration and
potentially more extensive and costly repairs in the future.
Scope of Work​
The proposed work includes removal and replacement of 33 exterior cedar trim boards,
replacement of cedar trim at two windows, and installation of a new window parapet.
Masonry work includes removal and reinstallation or replacement of loose stone veneer,
crack repair, tuckpointing, concrete work between the foundation and asphalt, and
caulking where the stone veneer meets the asphalt. The proposal also includes
demolition, cleanup, supervision, and related project costs.​
​
Contractor Selection​
The Village received proposals from four local contractors:
* MI Construction & Roofing

* Dependable Building Maintenance Services LLC

* Albrite Building, Inc.

* Jimmy Roofing

After reviewing the proposals, staff recommends Albrite Building, Inc. based on the
overall value of its proposal, the completeness of its proposed scope of work, and its
ability to address both the carpentry and masonry repairs identified by the Village.
Memo Village Hall Repairs.pdf
Albrite’s proposal dated August 13, 2026 totals $23,540 and includes both the carpentry
and masonry work identified by staff. The proposal also provides a one-year warranty
on completed work and requires written authorization for change orders or additional
work.
Cost
The total proposed contract amount is $23,540, including demolition, carpentry,
masonry, general conditions, supervision, overhead, and profit.
Recommendation
Staff recommends approval of Resolution 2026-34 awarding the Village Hall and Police
Department exterior building repair project to Albrite Building, Inc. in an amount not to
exceed $23,540.

RESOLUTION NO. 2026-34
A RESOLUTION AWARDING THE VILLAGE HALL AND POLICE DEPARTMENT
EXTERIOR BUILDING REPAIR PROJECT TO ALBRITE BUILDING, INC.

PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES THE
10TH DAY OF SEPTEMBER 2026

Published in pamphlet
form by the Corporate
Authorities of the
Village of Indian Head
Park, Illinois on the 10TH
day of September 2026

RESOLUTION NO. 2026-34​
A RESOLUTION AWARDING THE VILLAGE HALL AND POLICE DEPARTMENT
EXTERIOR BUILDING REPAIR PROJECT TO ALBRITE BUILDING, INC.
WHEREAS, the Village of Indian Head Park (“Village”) has
identified exterior repairs needed at the Village Hall and
Police Department building located at 201 Acacia Drive; and
WHEREAS,
the
Village
received
proposals
from
four
contractors for the required carpentry and masonry repairs; and
WHEREAS, following review of the proposals, Village staff
recommends Albrite Building, Inc. based on the overall value and
scope of its proposal; and
WHEREAS,
the
President
and
Board
of
Trustees
have
determined that awarding the project to Albrite Building, Inc.
is in the best interests of the Village;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY,
ILLINOIS, AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The foregoing recitals are
hereby incorporated into and made a part of this Resolution.
SECTION 2. Award of Contract. The proposal from Albrite
Building, Inc. for exterior repairs to the Village Hall and
Police Department building at 201 Acacia Drive is hereby
accepted in an amount not to exceed $23,540, substantially in
accordance with the proposal dated August 13, 2026, attached
hereto as Exhibit A.
SECTION 3. Authorization. The Village President and Village
Clerk
are
authorized
to
execute
the
necessary
contract
documents, and the Village Administrator is authorized to take
such actions as may be necessary to implement the project,
subject to the approved contract amount and Village purchasing
requirements.
SECTION 4. Effective Date. This Resolution shall be in full
force and effect immediately upon its passage and approval as
provided by law.

ADOPTED by the President and Board of Trustees on this 10th day
of September 2026 pursuant to a roll call vote on the following
page.
1

RESOLUTION NO. 2026-34​
A RESOLUTION AWARDING THE VILLAGE HALL AND POLICE DEPARTMENT
EXTERIOR BUILDING REPAIR PROJECT TO ALBRITE BUILDING, INC.
Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (if necessary)
​
​

Aye

Nay

Abstain

Absent

_____________________________
Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois

Attest:
​
__________________________________
Lucy Sanders, Deputy Village Clerk
Village of Indian Head Park
Cook County, Illinois

2

PROPOSAL/CONTRACT
DATE:

08-13-2026

Commercial & Residential

PROPOSAL #

03132026-1 Rev # 1

229 W. Ogden Ave
Westmont, IL. 60559
Phone: 630-655-9436
Fax: 630-242-6527
Email: [email protected]

FOR:

201 Acacia Dr
Indian Head Park, IL 60525
Exterior work

TO:

Brian Rebeles
Village of Indian Head Park

201 Acacia Dr
Indian Head Park, IL 60525
DESCRIPTION

AMOUNT

Proposal for Exterior work at 201 Acacia Dr Indian Head Park, IL 60525
1) Demolition
- Remove thirty-tree (33) existing trim wood boards from the building.
- Remove trim wood boards from the two (2) windows.

$

1,100.00

2) Carpentry work
- Furnish and install thirty-three (33) new cedar trim wood boards.
- Furnish and install new cedar boards for the two (2) windows.
- Furnish and install new window parapet.

$

13,400.00

3) Masonry work
- Remove loose stone veneer from walls (save nice pieces for future use damage one or
missing replace with new one matching existing as close as possible).
- Grind all cracks on building.
- Fill bottom part between foundation and asphalt with concrete.
- Reinstall stone veneer on wall.
- Tuck point with new mortar matching existing as close as possible.
- Apply caulking between stone veneer wall and asphalt.

$

5,500.00

4) General condition
- Dumpster, protection, final clean up.

$

900.00

5) Supervision

$

500.00

6) Overhead and profit

$

2,140.00

7) Notes, Clarifications & Exclusions
- Any items that are not listed in above - are excluded from this proposal.
- Building permits, bonds, parking spots and other permits and/or governmental fees, licenses
and inspections necessary for proper execution and completion of the work not included in price.
- Permit expediting - not included in proposal.
- Change Orders will be initiated for the following: a) discrepancies that may exist between the
drawings/specification and field conditions; b) inconsistencies in the drawings and/or
specifications; c) recommended design or specification changes that do not affect form, fit, or
function.
- This proposal is based on working during typical day hours.

Page 1 of 3

- Payment Terms:
- 25% deposit required upon contract execution.
After that:
- Progress Billing Invoicing.
- 15NET.
- Final payment no later then 10 days after punch list completion.
- A finance charge of 1.5% per month will be charged on balances over thirty days.
- In the event od default of any or all of the agreed upon payment terms as set forth,
the undersigned agrees to pay such additional sum as and for collection agency
fees of 35%, attorney's fees, mechanic's lien fees, and court costs as the same are
incurred in collecting the undersigned's past due amount.
- Acceptable Payment Forms: Check, Cash or via QuickBooks link provided with our invoice (personal/business checking).

Page 2 of 3

General Provisions
1. Building permits, cash bonds, parking spots and other permits and governmental fees and inspections necessary for proper
execution and completion of the Work not included in price.
Albrite is responsible for Registration Licenses per Village requirements.
2. All Work shall be completed in a professional manner and in compliance with all building codes and other applicable laws.
3. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said Work.
4. Contractor may at its discretion engage Subcontractors to perform work hereunder, provided Contractor shall fully pay said Subcontractor
and all instances remain responsible for the proper completion of this Contract. Sworn Statement will be provided.
5. Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next
periodic payment shall be due.
6. All Change Orders and /or Additional Work Authorization shall be in writing and signed by both Owner and Contractor.
7. Contractor warrants it is adequately insured for injury to its employees and other incurring loss or injury as a result of the acts of
Contractor or its employees and subcontractors.
8. Contractor agrees to remove all debris and perform professional cleaning.
9. Owner shall to pay any periodic or installment payments within thirty (30) days from invoice day.
10. Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty or
unavailability of materials.
11. Punch list shall be completed as soon as possible and within thirty (30) days of completion.
12. Contractor warrants all work for a period of one (1) year following completion.
13. The prices quoted herein are current as of the date of this proposal. We can only guarantee out quote for a period of thirty (30) days.
This proposal may be subject to a price adjustment.

Albrite Building, Inc.

Date:

Subtotal

$

0.00%

Tax Rate
Jan Szlembarski, Director Of Construction

-

Sales Tax

Accepted by:

Date:

-

Misc
TOTAL

$

This proposal may be withdrawn by us if not accepted within 30 days. Proposal must be signed before any work is started.

Page 3 of 3

23,540.00

23,540.00

To:​
President Wittenberg and the Board of Trustees
From:​ Joe Coons, Public Works Director
Date:​ September 10, 2026
Subject:​ 2026 Sanitary Sewer Improvement Project
​
Recommended motion: Move to approve Resolution 2026-35: Awarding a Contract for
the 2026 Sanitary Sewer Improvement Project to Performance Pipelining, Inc. in the
amount of $137,360.00.
The Village solicited competitive bids for the 2026 Sanitary Sewer Rehabilitation
Project, which includes sewer cleaning and televising, cured-in-place pipe lining, lateral
reinstatements, manhole repairs, and other related rehabilitation work.
Five bids were received and opened on August 24, 2026. Performance Pipelining, Inc.
(PPI) submitted the lowest bid at $137,360.00. The next-lowest bid was $163,143.90,
and the engineer’s estimate for the project was $150,000.
Thomas Engineering Group reviewed the bids and evaluated PPI’s qualifications and
references. As part of that review, references were obtained from representatives of
Itasca, Marseilles, Naperville, and Ottawa, all of whom provided positive feedback
regarding PPI. Thomas Engineering determined that PPI submitted the lowest
responsible bid and met the technical requirements of the contract, and they
recommended awarding the project to PPI.
PPI’s bid is approximately 8.4% below the engineer’s estimate and $25,783.90 below
the second-lowest bid.
Staff concurs with Thomas Engineering’s analysis and recommends approval of
Resolution 2026-35, awarding the 2026 Sanitary Sewer Rehabilitation Project to
Performance Pipelining, Inc. in the amount of $137,360.00.

August 27, 2026

2625 butterfield road
suite 209w
oak brook, illinois 60523

Mr. Gavin Morgan, Village Administrator
Village of Indian Head Park
201 Acacia Drive
Indian Head Park, IL 60525-4498

Re: 2026 Sanitary Sewer Rehabilitation Project
Bid Analysis and Award Recommendation
Dear Mr. Morgan:

Thomas Engineering Group, LLC (TEG) prepares this memo to recommend a qualified vendor for
performing contractual sewer lining and rehabilitation services for the Village of Indian Head Park’s
(Village) 2026 Sanitary Sewer Rehabilitation Project (Project).
On Monday, August 24, 2026, Village staff received and opened five (5) bid proposals from interested
firms. A bid tabulation worksheet was developed for evaluation of the bid values submitted at the bid
opening. Based on the attached tabulation, Performance Pipelining, Inc. (PPI), from Ottawa, IL, submitted
the lowest overall cost proposal amount of $137,360.00. Below is a table depicting the bid results:
CONTRACTOR
Performance Pipelining, Inc.
Visu-Sewer of Illinois, LLC
Insituform Technologies USA, LLC
Hoerr Construction Inc.
National Power Rodding Corp.
Engineer’s Estimate

BID SUBMITTAL AMOUNT
$ 137,360.00
$ 163,143.90
$ 165,745.37
$ 191,052.00
$ 411,299.00
$ 150,000.00

OVERALL RANK
1
2
3
4
5
NA

PPI submitted a proposal value of $137,360.00, approximately 8.4% lower than the engineer’s estimate
of probable cost ($150,000.00), and 15.8% ($25,783.90) lower than the second lowest bid proposal.
We called the local references that PPI provided in their bid proposal as well as other references that
were not listed but that we knew had main lining experience with PPI. We spoke to representatives from
Itasca, Marseilles, Naperville, and Ottawa, and all provided positive references for PPI.

Based on our evaluation of the attached bid unit prices and the information we received from
representatives from other municipalities, we believe that PPI submitted the lowest responsible bid and
they meet and possess the technical requirements of the contract. Therefore, we hereby recommend that
a contract be awarded to Performance Pipelining, Inc. in the amount of $137,360.00.

If you have any questions or comments, please feel free to call me at (815) 210-6089 or e-mail at
[email protected].
Sincerely,
thomas engineering group, llc
Douglas M. Masters
Municipal Operations Supervisor
Attachment

RESOLUTION NO. 2026-35
A RESOLUTION AWARDING THE 2026 SANITARY SEWER REHABILITATION
PROJECT TO PERFORMANCE PIPELINING, INC.

PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES THE
10TH DAY OF SEPTEMBER 2026

Published in pamphlet
form by the Corporate
Authorities of the
Village of Indian Head
Park, Illinois on the 10TH
day of September 2026

RESOLUTION NO. 2026-35​
A RESOLUTION AWARDING THE 2026 SANITARY SEWER REHABILITATION
PROJECT TO PERFORMANCE PIPELINING, INC.
WHEREAS, the Village of Indian Head Park (“Village”)
solicited
competitive
bids
for
the
2026
Sanitary
Sewer
Rehabilitation Project and received five bids; and
WHEREAS, Performance Pipelining, Inc. submitted the lowest
responsible bid in the amount of $137,360.00, and Thomas
Engineering Group, LLC recommends awarding the contract to
Performance Pipelining, Inc.; and
WHEREAS,
the
President
and
Board
of
Trustees
have
determined that awarding the contract to Performance Pipelining,
Inc. is in the best interests of the Village;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY,
ILLINOIS, AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The foregoing recitals are
hereby incorporated into and made a part of this Resolution.
SECTION 2. Award of Contract. The contract for the 2026 Sanitary
Sewer Rehabilitation Project is hereby awarded to Performance
Pipelining, Inc. in the amount of $137,360.00, in accordance
with its bid and the Village’s bidding and contract documents.
SECTION 3. Authorization. The Village President and Village
Clerk
are
authorized
to
execute
the
necessary
contract
documents, and the Village Administrator and other appropriate
Village officials and employees are authorized to take such
actions as may be necessary to implement and complete the
project, subject to the approved contract amount and Village
purchasing requirements.
SECTION 4. Effective Date. This Resolution shall be in full
force and effect immediately upon its passage and approval as
provided by law.
ADOPTED by the President and Board of Trustees on this 10th day
of September 2026 pursuant to a roll call vote on the following
page.

1

RESOLUTION NO. 2026-35​
A RESOLUTION AWARDING THE 2026 SANITARY SEWER REHABILITATION
PROJECT TO PERFORMANCE PIPELINING, INC.
Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (if necessary)
​
​

Aye

Nay

Abstain

Absent

_____________________________
Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois

Attest:
​
__________________________________
Lucy Sanders, Deputy Village Clerk
Village of Indian Head Park
Cook County, Illinois

2

To:​
From:​
Date:​
Subject:​

President Wittenberg, and the Board of Trustees
Brandon Fleisher, Administrative Intern
September 2, 2026
Resolution 2026-36: Authorizing Ezee Fiber Negotiation

RECOMMENDATION: Motion to approve Resolution 2026-36, authorizing the Village
Administrator to negotiate, finalize, and execute a Master License Agreement with Ezee Fiber,
subject to review and approval by the Village Attorney.
BACKGROUND
Ezee Fiber is a Texas-based fiber optic telecommunications company currently expanding its
network throughout the Chicagoland area. The company has entered into agreements with
several nearby municipalities, including Western Springs, Buffalo Grove and Downers Grove,
and has expressed interest in installing fiber optic infrastructure within public rights-of-way
throughout Indian Head Park.
A Master License Agreement is necessary to establish the terms and conditions under which
Ezee Fiber may access and use Village rights-of-way. The agreement is expected to address
matters including permitting, construction standards, restoration, insurance, indemnification,
Village oversight, resident notification, relocation of facilities, and responsibility for applicable
Village costs.
Staff recommends that the Board authorize the Village Administrator to negotiate, finalize, and
execute the Master License Agreement, subject to review and approval by the Village Attorney.
The agreement will require coordination and revisions between Village staff, the Village
Attorney, Village Engineer, and Ezee Fiber before a final form is reached. Granting this authority
will allow the agreement to move through the legal and negotiation process without requiring
additional Board action for each revision, provided the final agreement remains substantially
consistent with the terms presented to the Board.
A preliminary draft of the Master License Agreement is attached for the Board’s reference. The
draft has not yet been approved by the Village Attorney or agreed to by Ezee Fiber and is
expected to change as negotiations and legal review proceed.
Approval of Resolution 2026-36 would authorize the appropriate Village officials to execute the
final agreement once negotiations are complete and the agreement has been approved as to form
by the Village Attorney. Execution of the Master License Agreement would not, by itself,
authorize individual construction activities that otherwise require Village permits or approvals.
FINANCIAL IMPACT
Financial terms, including any applicable license fee, permit fees, and reimbursement of Village
engineering, inspection, restoration, and other project-related costs, will be determined through
negotiations and legal review.

RESOLUTION NO. 2026-36
A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO NEGOTIATE,
FINALIZE, AND EXECUTE A MASTER LICENSE AGREEMENT WITH EZEE FIBER
TEXAS, LLC

PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES THE 10TH
DAY OF SEPTEMBER 2026

Published in pamphlet form
by the Corporate Authorities
of the Village of Indian
Head Park, Illinois on the
10TH day of September 2026

RESOLUTION NO. 2026-36​
A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO NEGOTIATE,
FINALIZE, AND EXECUTE A MASTER LICENSE AGREEMENT WITH EZEE FIBER
TEXAS, LLC
WHEREAS, the Village of Indian Head Park (the “Village”) is an
Illinois non-home-rule municipal corporation with authority to
regulate the use, construction, occupancy, protection, and
restoration of public rights-of-way under its jurisdiction; and
WHEREAS, Ezee Fiber Texas, LLC (“Ezee Fiber”) has expressed an
interest in installing, operating, and maintaining fiber optic
communications facilities within public rights-of-way under the
jurisdiction and control of the Village; and
WHEREAS, the Village and Ezee Fiber are negotiating a Master
License Agreement, also referred to as a Right-of-Way Access
Agreement, establishing the terms and conditions governing Ezee
Fiber’s use of Village rights-of-way, including permitting,
construction, restoration, insurance, indemnification, relocation,
Village oversight, and related requirements; and
WHEREAS, the Village Board of Trustees has reviewed a
preliminary draft of the proposed agreement and finds it
appropriate to authorize the Village Administrator to negotiate and
finalize the agreement, subject to review and approval by the
Village Attorney, provided that the final agreement is
substantially consistent with the terms presented to the Village
Board.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY, ILLINOIS,
AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The foregoing recitals are
incorporated into and made a part of this Resolution as though
fully set forth herein.
SECTION 2. Authorization. The Village Administrator is hereby
authorized to negotiate, finalize, and execute, on behalf of the
Village, a Master License Agreement with Ezee Fiber Texas, LLC
governing Ezee Fiber’s access to and use of Village-controlled
public rights-of-way, provided that the final agreement:
A. is substantially consistent with the terms and conditions
presented to the Village Board;
B. is reviewed and approved as to form by the Village Attorney;
and
C. contains such revisions, additions, deletions, and other
modifications as the Village Administrator, in consultation with
the Village Attorney and Village Engineer, determines are
necessary or advisable to protect the interests of the Village.

RESOLUTION NO. 2026-36​
A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO NEGOTIATE,
FINALIZE, AND EXECUTE A MASTER LICENSE AGREEMENT WITH EZEE FIBER
TEXAS, LLC
SECTION 3. Administrative Authority. The Village Administrator and
other appropriate Village officials and employees are authorized to
take such actions and execute such ancillary documents as may be
reasonably necessary to implement the Master License Agreement and
carry out the intent of this Resolution.
SECTION 4. No Construction Authorization. Approval of this
Resolution and execution of the Master License Agreement shall not
constitute approval of any individual construction project or
relieve Ezee Fiber from obtaining any permit, approval, or other
authorization otherwise required by the Village Code, the Master
License Agreement, or applicable law.
SECTION 5. Effective Date. This Resolution shall be in full force
and effect immediately upon its passage and approval as provided by
law.

ADOPTED by the President and Board of Trustees on this 10th day of
September 2026 pursuant to a roll call vote below.
Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (if necessary)

Aye

Nay

Abstain

Absent

​
_____________________________
Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois
Attest:
​
__________________________________
Lucy Sanders, Deputy Village Clerk
Village of Indian Head Park
Cook County, Illinois

DRAFT — FOR VILLAGE ATTORNEY REVIEW

RIGHT-OF-WAY ACCESS AGREEMENT
This Right-of-Way Access Agreement ("Agreement") is made and entered into this ___ day of __________,
20__, by and between the Village of Indian Head Park, an Illinois non-home-rule municipal corporation
("Village"), and Ezee Fiber Texas, LLC, a Delaware limited liability company ("Licensee").
RECITALS
A. The Village owns, controls, and maintains certain public rights-of-way and regulates the use, construction,
occupancy, protection, and restoration of such rights-of-way under Chapter 30 of the Village Code of
Ordinances, as amended from time to time, and other applicable Village ordinances and laws.
B. Licensee is a communications provider duly authorized under applicable federal and state law and seeks to
install, operate, and maintain fiber optic or other communications facilities within public rights-of-way under
the jurisdiction and control of the Village.
C. Licensee desires to obtain from the Village a non-exclusive license to access certain portions of the
Village rights-of-way, and the Village is willing to grant such a license subject to this Agreement, applicable
permits, the Village Code, and applicable law, in order to protect the public health, safety, welfare, and
Village infrastructure.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants set forth below, the
parties agree as follows:
SECTION 1. GRANT OF LICENSE
1.1 Subject to approval by the Village and the authority delegated by the Village Board of Trustees, the
Village, acting through its Village Administrator, Village Engineer, or their authorized designee, grants
Licensee a non-exclusive, revocable license to install, operate, maintain, repair, replace, relocate, and remove
communications facilities within the public rights-of-way identified in Exhibit A (the "Licensed Area"). This
license is subject to this Agreement, Chapter 30 and other applicable provisions of the Village Code, all
permit conditions, and all applicable federal and state laws. Nothing in this Agreement grants Licensee any
greater right to occupy property than the Village possesses or is legally authorized to grant.
1.2 Licensee shall not use or occupy any private easement, public utility easement, roadway, or other
property interest not owned or controlled by the Village without first obtaining all lawful authority required
for such use and, upon Village request, providing written evidence of that authority. Any permit or approval
issued by the Village shall not constitute a representation by the Village that Licensee possesses rights in
private property or easements.
1.3 Licensee shall not interfere with existing or future Village infrastructure or other lawfully installed utility
facilities and shall coordinate its installations to avoid conflicts with existing easements, utilities, drainage
facilities, roadway improvements, and encroachments.
1.4 Licensee shall construct, operate, and maintain its facilities in a manner that preserves the safety,
accessibility, drainage, and intended public use of the rights-of-way. Facilities shall not unreasonably impede
sight distance, pedestrian or ADA access, roadway drainage, public works operations, snow removal,
emergency response, or access to adjoining property.
SECTION 2. TERM
This Agreement shall be effective as of the date first written above and shall remain in effect for five (5)
years. It may be renewed for one (1) additional five-year term upon mutual written agreement of the parties
unless either party provides written notice of non-renewal at least one hundred eighty (180) days before
expiration. Renewal does not waive any then-current Village Code, permit, insurance, security, engineering,
or construction requirements.
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SECTION 3. COMPLIANCE AND PERMITS
3.1 Licensee shall obtain every Village permit and other governmental approval required before commencing
work. All activity shall comply with the Village Code, applicable safety standards, approved plans, and all
conditions attached to any permit. No facility may be installed or maintained outside the Licensed Area
without prior written approval from the Village and any other property owner or governmental authority
having jurisdiction.
3.2 Licensee shall not use or occupy any easement or property interest not owned or controlled by the Village
without first obtaining lawful authority and, upon request, providing written evidence thereof to the Village.
3.3 Licensee shall coordinate its work so that it does not damage, obstruct, or interfere with existing or
planned utilities, public improvements, drainage facilities, or other authorized uses of the right-of-way.
3.4 Licensee shall preserve public safety and accessibility throughout construction. The Village may impose
reasonable permit conditions concerning location, depth, separation, traffic control, construction sequencing,
access, restoration, inspection, or other matters necessary to protect the right-of-way and public
infrastructure.
3.5 Before construction begins, Licensee shall post and maintain an irrevocable letter of credit, bond, or other
financial security in a form acceptable to the Village. Unless the Village approves another amount, the
security shall equal one hundred ten percent (110%) of the Village Engineer's opinion of probable cost for
restoration and other work for which security is reasonably required. The security shall secure Licensee's
compliance with this Agreement, including restoration, correction of settlement, reimbursement, and removal
obligations, and shall remain in place until released in writing by the Village. This subsection is a contractual
requirement and shall be administered to the extent permitted by law.
3.6 Licensee shall maintain current registration information with the Village throughout the term. At least
annually, and whenever information changes, Licensee shall provide its current legal name, business address,
primary project contact, twenty-four-hour emergency contact, insurance information, and the identity and
contact information of its principal contractors and subcontractors performing work in the Village.
3.7 A Village permit is required before Licensee constructs a new facility, changes the location of an existing
facility, materially enlarges the area occupied by a facility, or otherwise disrupts a Village right-of-way. A
service connection to a customer premises may proceed without a separate right-of-way construction permit
only if no Village right-of-way will be disturbed and no other Village permit is required.
3.7.1 Permit applications shall be submitted on the form and through the method designated by the Village.
Licensee may clearly identify materials it reasonably believes are proprietary or confidential; however, any
such designation remains subject to the Illinois Freedom of Information Act and other applicable law.
3.7.2 Unless otherwise authorized by the Village Engineer, each permit application shall cover no more than
5,000 linear feet of proposed work. The Village Engineer may approve a longer or shorter permit segment
when reasonably necessary for review, inspection, sequencing, or coordination.
3.7.3 Each permit application shall contain, at a minimum, the following information, unless waived in
writing by the Village Engineer as inapplicable:
●​ Licensee’s legal name, address, telephone number, and email address.
●​ The applicant’s name and contact information, if different from Licensee, and the applicant’s
relationship to the proposed work.
●​ The names and contact information of professional consultants advising Licensee concerning the
application.
●​ A description of the proposed work, the purpose and intended use of the facilities, the proposed
construction method, and the anticipated construction schedule.

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●​ A traffic and pedestrian control plan consistent with the Illinois Manual on Uniform Traffic Control
Devices and any Village requirements.
●​ An emergency contingency plan addressing construction emergencies, utility strikes, hazardous
conditions, notification to the Village, and protection of the public.
●​ Engineering drawings, plans, and specifications showing the proposed work, including existing utility
information developed through a design-stage JULIE request and other reasonable investigation. The
Village may require professional certification of plans when appropriate.
●​ Evidence of insurance required by this Agreement and Village Code Section 30-61, as amended.
●​ Evidence of required financial security under Section 3.5 of this Agreement.
●​ Evidence of any federal, state, county, utility-owner, easement-owner, or other approval required for the
proposed work.
●​ Any request for a deviation from an otherwise applicable Village requirement and the factual basis for
the request.
●​ Any additional information reasonably required by the Village Administrator or Village Engineer to
evaluate impacts on the right-of-way or Village infrastructure.
3.7.4 For any new communications or telecommunications distribution system, Licensee shall provide
evidence of any certificate, registration, authority, or other regulatory approval that Licensee is required by
law to obtain before construction or operation.
3.7.5 Throughout permit review and construction, Licensee shall update material information submitted with
a permit application. Unless a shorter period is reasonably required for safety or construction coordination,
updates shall be submitted within thirty (30) days after the change necessitating the update.
3.8 The Village Administrator or Village Engineer shall review completed permit applications within a
reasonable time. An application may be rejected, conditioned, or returned for revision if it does not conform
to this Agreement, the Village Code, applicable plans or standards, or other applicable law. Licensee bears
the responsibility to demonstrate compliance. The Village Engineer may approve an application “as noted”
subject to stated conditions.
3.9 A Village permit authorizes only the activities specifically approved in the permit. It does not create a
property right, grant an interest in real property, authorize occupation of private property, supersede the rights
of others, or relieve Licensee from obtaining any other authorization required by law.
3.10.1 Unless a permit states otherwise, a permit shall expire six (6) months after issuance if construction has
not begun. If construction begins within that period, Licensee shall diligently pursue the permitted work to
completion. The Village may extend a permit for good cause.
3.10.2 At the option of the Village Engineer, Licensee and its major contractors and subcontractors shall
attend a pre-construction meeting before work begins. The meeting may address construction sequencing,
utility conflicts, access, traffic and pedestrian control, restoration, protection of drainage and roadway
facilities, complaint handling, and other project-specific requirements.
3.10.3 Issuance of a Village permit does not excuse Licensee from compliance with any other applicable
Village requirement or federal, state, county, utility-owner, or property-right requirement.
3.10.4 Licensee shall give the Village Engineer at least seventy-two (72) hours’ written notice before
commencing construction under a permit and at least twenty-four (24) hours’ notice before materially
discontinuing or resuming planned work, unless emergency circumstances make prior notice impracticable.
3.10.5 A copy of the applicable permit and approved plans shall be available at the work site, electronically
or in hard copy, during construction.
3.11 Licensee shall comply with all inspection requirements established by the Village. The Village may
inspect work at reasonable times, require access to construction records reasonably related to compliance,

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and require correction of nonconforming work. Village review or inspection does not relieve Licensee of
responsibility for the work.
3.12 Licensee shall promptly notify the Village of any damage to Village infrastructure, interruption of public
service, hazardous condition, or material deviation from approved plans. Emergency conditions shall be
reported immediately through the emergency contacts designated by the Village.
3.13 If the actual location of installed facilities materially deviates from the approved plans, Licensee shall
submit revised record drawings within ninety (90) days after completing the affected work. If the deviation is
not acceptable to the Village, Licensee shall, at its expense, relocate, modify, or remove the facility as
directed, subject to applicable law.
3.14 The Village may revoke or suspend a permit or direct suspension of work for materially false or
incomplete information, noncompliance with the permit, this Agreement, or applicable law, an imminent
threat to public health or safety, repeated failure to correct deficiencies, or failure to construct substantially in
accordance with approved plans.
3.15 Except when immediate action is required for public safety, the Village shall provide written notice
stating the basis for a proposed revocation or suspension and the corrective action required. Nothing in this
subsection limits the Village’s authority to issue an immediate stop-work order when conditions warrant.
3.16 The Village may issue a stop-work order immediately upon discovering a condition that would support
revocation or suspension. If Licensee fails or refuses to correct deficiencies after notice and a reasonable
opportunity to cure, the Village may, to the extent permitted by law, correct the deficiencies, remove or
protect facilities, draw upon available security, or take other lawful action. Licensee shall reimburse the
Village for its actual reasonable costs attributable to Licensee’s noncompliance.
SECTION 4. FEES AND COSTS
Licensee shall pay all permit, application, inspection, and other fees lawfully applicable under the Village
Code and Appendix A, as amended. Licensee shall also reimburse the Village for actual and reasonable
third-party engineering, inspection, testing, restoration-oversight, or similar professional costs incurred
because of Licensee’s applications or work, to the extent permitted by law and this Agreement. The Village
shall provide reasonable documentation of reimbursable costs upon request.
SECTION 5. INSURANCE
5.1 Licensee shall maintain insurance meeting the requirements of Village Code Section 30-61, as amended,
and any additional coverage expressly required by this Agreement or an approved permit when reasonably
related to the risks of the work. The Village of Indian Head Park and its elected and appointed officials,
officers, employees, agents, and representatives shall be named as additional insureds on applicable liability
policies. Certificates of insurance and required endorsements shall be provided before work begins and upon
renewal or Village request.
5.2 Unless otherwise approved in writing by the Village, required insurance shall be issued by insurers
authorized to do business in Illinois and rated at least A- and Class VII by A.M. Best or an equivalent rating
accepted by the Village. Licensee may self-insure only with the Village’s prior written approval and upon a
demonstration of sufficient financial capacity. Insurance does not limit Licensee’s indemnification,
restoration, reimbursement, or other obligations under this Agreement.
SECTION 6. INDEMNIFICATION
To the fullest extent permitted by law, Licensee shall defend, indemnify, and hold harmless the Village, its
corporate authorities, officers, officials, employees, agents, representatives, and contractors (collectively, the
“Indemnitees”) from and against any and all claims, liabilities, obligations, damages, penalties, fines, costs,
and expenses, including reasonable attorneys’ fees and expert-witness fees, arising out of or resulting from:
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●​ Licensee’s or its contractors’, subcontractors’, employees’, agents’, or affiliates’ acts or omissions in
connection with the construction, installation, operation, maintenance, repair, relocation, or removal of
Licensee’s facilities;
●​ any breach or default by Licensee in the performance of its obligations under this Agreement;
●​ any violation by Licensee or its agents of applicable law;
●​ any claim for bodily injury, personal injury, death, property damage, or economic harm arising out of or
in connection with Licensee’s use or occupancy of the rights-of-way; or
●​ any claim arising from or related to relocation or removal of Licensee’s facilities under Sections 7 or 8,
including claims by Licensee’s customers or end users arising from loss or interruption of service.
The foregoing obligations shall not apply to the extent a claim is caused by the negligence or willful
misconduct of the Village. These obligations survive expiration or termination of this Agreement. Nothing in
this Agreement waives any defense or immunity available to the Village.
SECTION 7. RELOCATION AND REMOVAL
7.1 Upon written notice from the Village Administrator or authorized designee, Licensee shall, at its sole cost
and expense and to the extent permitted by applicable law, promptly relocate, remove, protect, or adjust its
facilities when reasonably necessary for a Village public improvement, utility project, transportation
improvement, drainage project, safety improvement, emergency operation, or other lawful public purpose.
Formal direction from the Village Board shall not be required for administrative implementation of this
subsection when the Agreement and applicable law authorize the action.
7.2 Unless the Village notice specifies another reasonable period, Licensee shall complete a required
relocation within forty-five (45) days. Permit requirements remain applicable. The Village Administrator
may grant an extension for good cause if the extension will not materially delay or increase the cost of the
underlying public project. Licensee shall be responsible for reasonable costs caused by a delay attributable to
Licensee, to the extent permitted by law.
7.3 If Licensee fails to comply with a lawful relocation or removal directive after notice and opportunity to
cure, the Village may, to the extent permitted by law, perform or cause the work to be performed and invoice
Licensee for the Village’s actual reasonable costs. Payment shall be due within thirty (30) days after receipt
of the invoice unless disputed in good faith.
7.4 In an emergency presenting an imminent threat to persons, property, public services, or infrastructure, the
Village may take reasonable action affecting Licensee’s facilities without prior notice when prior notice is
impracticable. The Village shall provide notice as soon as reasonably practicable. Licensee shall reimburse
costs for which it is legally responsible.
7.5 Except to the extent otherwise required by law, Licensee waives any claim against the Village for
compensation arising solely from relocation or removal required under this Section.
7.6 Licensee shall indemnify, defend, and hold the Village harmless, subject to Section 6, from claims by
Licensee, its customers, or third parties resulting from interruption of service occasioned by a lawful
relocation or removal under this Section, except to the extent caused by the negligence or willful misconduct
of the Village.
SECTION 8. ABANDONMENT AND REMOVAL UPON CESSATION OF OPERATIONS
8.1 Subject to applicable law, Licensee shall remove facilities and restore affected rights-of-way upon
cessation of operations within the Village, abandonment of a facility, or non-use of a facility for six (6)
consecutive months without a reasonable business or maintenance justification. Insolvency or bankruptcy
shall be administered consistent with applicable bankruptcy and other federal law.
8.2 Licensee shall notify the Village within thirty (30) days after deciding to permanently cease operations or
abandon facilities within the Village.
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8.3 If Licensee fails to remove facilities after lawful notice from the Village and expiration of any required
cure period, the Village may, to the extent permitted by law, perform the removal and restoration, draw upon
available security, and recover any remaining actual reasonable costs from Licensee.
8.4 Any transfer of title to abandoned facilities to the Village shall occur only if expressly accepted by the
Village in writing and permitted by applicable law. The Village may elect to accept some appurtenances
while requiring removal of others.
8.5 The Village may request reasonable written certification that facilities remain in active use or are subject
to a legitimate, near-term business or maintenance plan. Failure to respond within thirty (30) days may be
considered in determining whether facilities are abandoned, subject to applicable law.
SECTION 9. ASSIGNMENT
9.1 Licensee shall not assign this Agreement, in whole or in part, without the Village’s prior written consent,
which shall not be unreasonably withheld where applicable law limits the Village’s discretion.
9.2 Licensee shall notify the Village at least thirty (30) days before any material transfer of ownership or
control of the facilities, to the extent legally permissible. All obligations of this Agreement shall bind any
permitted successor or assignee.
SECTION 10. DEFAULT AND TERMINATION
10.1 The Village may revoke this license in whole or in part, suspend construction, or take other lawful
enforcement action if Licensee: (a) makes a materially false or misleading statement in a permit application
or submission; (b) fails to comply with this Agreement, a permit, Chapter 30, or other applicable law; (c)
maintains facilities that present an imminent threat to public health or safety; (d) fails to construct or
maintain facilities substantially in accordance with approved plans or applicable law; or (e) fails to comply
with the Illinois Underground Utility Facilities Damage Prevention Act or applicable JULIE requirements.
10.2 Except where immediate action is reasonably necessary for public safety, the Village shall provide
written notice describing the default or violation. Licensee shall have thirty (30) days to cure, or, if the
default cannot reasonably be cured within thirty (30) days, to commence the cure within that period and
diligently pursue it to completion.
10.3 If Licensee fails to cure within the required period, the Village may revoke the license or take any other
enforcement action authorized by this Agreement or applicable law, including removal of facilities at
Licensee’s expense where legally permitted.
10.4 Nothing in this Agreement limits the Village’s authority under Chapter 30, Ordinance No. 2026-11,
other provisions of the Village Code, or applicable state or federal law.

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SECTION 11. NOTICES
All notices under this Agreement shall be in writing and delivered by personal service, certified mail,
nationally recognized courier, or electronic mail with confirmation of transmission to the following
addresses, as updated by written notice:
If to the Village:

If to Licensee:

Village Administrator​
Village of Indian Head Park​
201 Acacia Drive​
Indian Head Park, Illinois 60525​
[email protected]​
(708) 246-3080​
​
With a copy to:​
Village Attorney​
Schain Banks Kenny & Schwartz, Ltd.​
70 W. Madison Street, Suite 5400​
Chicago, Illinois 60602

Legal Department​
Ezee Fiber Texas, LLC​
5959 Corporate Drive, Suite 2000​
Houston, Texas 77036​
[email protected]​
​
With a copy to:​
[Ezee project/legal contact to be confirmed]

Either party may change its notice information by written notice to the other party.
SECTION 12. GOVERNING LAW AND VENUE
This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois,
without regard to conflict-of-laws principles. Any litigation or proceeding arising out of or relating to this
Agreement shall be brought in the Circuit Court of Cook County, Illinois, or, where federal jurisdiction is
proper, the applicable federal court serving Cook County, Illinois.
SECTION 13. GENERAL CONSTRUCTION REQUIREMENTS
13.1 General Conditions. Unless the Village Engineer approves otherwise in writing, construction shall
comply with the latest applicable editions of the Illinois Department of Transportation “Standard
Specifications for Road and Bridge Construction,” the “Standard Specifications for Water and Sewer Main
Construction in Illinois,” the Illinois Manual on Uniform Traffic Control Devices, the Village Code,
approved plans, and project-specific Village requirements.
13.2 JULIE Notification and Utility Protection. Licensee and its contractors shall comply with the Illinois
Underground Utility Facilities Damage Prevention Act and all applicable JULIE notification, design-stage,
excavation, tolerance-zone, and damage-reporting requirements. Compliance with JULIE does not relieve
Licensee of its obligation to use reasonable care to identify and protect facilities not marked through JULIE.
13.3.1 Prosecution of Work. Licensee shall prosecute the work with sufficient labor, equipment, materials,
and supervision to complete each permitted segment safely and within the approved schedule.
13.3.2 Licensee shall notify the Village Engineer in writing at least seventy-two (72) hours before
construction begins and at least twenty-four (24) hours before planned discontinuance or resumption of
operations, unless otherwise approved or an emergency makes advance notice impracticable.
13.4.1 Construction Work Periods. Consistent with Village Code Section 30-69, ordinary construction work
shall be confined to 7:00 a.m. through 7:30 p.m. Monday through Friday and 8:00 a.m. through 5:00 p.m.
Saturday and Sunday, as those hours may be amended by the Village Code. Work outside those hours
requires prior Village approval except for emergency work necessary to restore service or protect public
safety.
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13.4.2 The Village Administrator or Village Engineer may discontinue, delay, or restrict work when
construction creates a traffic or public-safety hazard, threatens excessive damage to the right-of-way or other
property, conflicts with Village projects or special events, or otherwise requires coordination to protect the
public interest.
13.4.3 The Village Administrator or Village Engineer may waive ordinary scheduling restrictions for
emergency work needed to restore vital utility service, subject to reasonable notice and safety requirements.
13.5 Emergency Contact. Licensee shall provide the Village a project and emergency contact who is
available twenty-four (24) hours per day, seven (7) days per week for construction incidents, utility strikes,
restoration issues, complaints, or other problems associated with the facilities.
13.6 Progress Schedule. Before construction begins, Licensee shall submit a progress or critical-path
schedule showing the anticipated sequence and timing of the work. Work shall not begin until the Village
Engineer has accepted the schedule. Licensee shall provide updates when the schedule materially changes.
13.7 Traffic and Pedestrian Control. Traffic control shall comply with the Illinois Manual on Uniform Traffic
Control Devices, applicable IDOT standards, approved plans, and Village requirements. Licensee shall
immediately correct any traffic-protection deficiency identified by the Village. Failure to correct a deficiency
may result in suspension of work or other lawful enforcement action.
13.8.1 Maintenance of Roadways and Dust Control. Licensee shall control dust, mud, tracked debris, and
airborne dirt generated by construction. Paved streets within and adjacent to work areas shall be kept
reasonably clean using mechanical sweeping or other methods approved by the Village Engineer. Debris
shall be removed from the Village and disposed of lawfully.
13.8.2 Open excavations shall not remain unprotected during non-work hours. Any excavation left open with
Village approval shall be securely barricaded, covered, shored, or otherwise protected as required by the
Village Engineer and applicable safety standards.
13.8.3 Licensee shall protect and keep clear storm-sewer inlets, drainage ditches, culverts, driveway culverts,
roadway shoulders, and other drainage facilities affected by the work. Controls shall be inspected and
maintained before forecasted rain events and at reasonable intervals during construction. Costs incurred by
the Village to respond to drainage problems attributable to Licensee’s work may be charged to Licensee.
13.8.4 Licensee shall implement erosion and sediment-control best management practices required by
approved plans or applicable law. Sediment-laden water, drilling slurry, spoil, or construction debris shall not
be discharged into storm sewers, ditches, waterways, or rights-of-way. Licensee shall restore affected
drainage facilities to their preconstruction condition or better, as directed by the Village Engineer.
13.9.1 Construction Staging. Materials shall not be stored in a Village right-of-way without prior approval.
Approved staging shall minimize hazards, obstruction of drainage, interference with property access, and
interference with Village maintenance operations.
13.9.2 Plans shall identify hazardous materials reasonably anticipated to be used or encountered during
construction or removal. Licensee shall comply with all applicable handling, reporting, containment, and
disposal requirements.
13.9.3 Licensee shall not enter private property, use a private driveway for staging, or operate equipment
outside lawful easement or right-of-way limits without the property owner’s authorization or other lawful
authority. Licensee is responsible for damage caused by its entry or use.
13.10.1 Boring or Jacking — Pits and Shoring. Boring or jacking pits shall be located as directed by the
Village Engineer. Pits shall be opened no earlier than reasonably necessary, backfilled promptly after the
operation is complete, and protected by barricades and appropriate shoring while open.
13.10.2 Wet boring or jetting beneath a roadway is prohibited unless specifically approved in writing by the
Village Engineer.
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13.10.3 Borings greater than six (6) inches in diameter shall be performed using a method approved by the
Village Engineer that prevents excessive voids, settlement, or damage to pavement and utilities.
13.10.4 Borings six (6) inches or less in diameter may be performed by jacking, guided boring, auger,
directional drilling, or another method approved by the Village Engineer, subject to applicable permit
conditions.
13.10.5 Tree Preservation. Where work is proposed within the drip line or critical root zone of a tree
designated for preservation, Licensee shall use boring or another method approved by the Village to
minimize root disturbance and shall comply with Chapter 38 of the Village Code.
13.11.1 Trenching shall comply with applicable portions of IDOT standards and all permit conditions. The
Village may require trenchless installation where reasonably necessary to protect pavement, trees, drainage,
or other infrastructure.
13.11.2 The length of open trench shall be kept to the practicable minimum. No more than one-half of an
intersection may be opened at one time without written approval from the Village Engineer.
13.11.3 Open trenches and excavated material shall be protected in accordance with applicable work-zone
traffic-control standards. Excavated material shall not remain on paved roadways and shall not obstruct
drainage or pedestrian access. Where insufficient right-of-way exists for safe temporary storage, material
shall be hauled off site.
13.11.4 Licensee shall not trench within the drip line or critical root zone of a tree designated by the Village
for preservation unless the Village Engineer or designated Village representative approves the method in
writing.
13.12.1 Backfilling. Any pit, trench, or excavation shall be backfilled for its full width, depth, and length
using methods and materials complying with applicable IDOT standards and any project-specific
specifications approved by the Village Engineer. Unsuitable excavated material shall be removed and
replaced with approved granular or other engineered backfill.
13.12.2 Consistent with Village Code Sections 30-72 and 30-73, Licensee shall remain responsible for
settlement and restoration associated with its work for three (3) years after completion. Upon Village
direction, Licensee shall remove failed pavement or backfill, correct settlement, properly compact
replacement material, and restore pavement, sidewalks, shoulders, driveways, turf, and other affected
improvements to the grades and condition required by the Village.
13.13.1 Pavement Cuts. Pavement cuts shall be avoided where reasonable and shall be made only as
approved by the Village Engineer. The Village may require trenchless installation or other methods to protect
recently reconstructed, resurfaced, or otherwise sensitive pavement.
13.13.2 Excavations beneath pavement shall be backfilled and compacted using materials and compaction
standards approved by the Village Engineer. The Village may require density testing at Licensee’s expense.
13.13.3 Permanent pavement restoration in kind shall be completed as soon as practicable and, unless the
Village Engineer approves otherwise, within ten (10) days after disturbance. Safe temporary pavement shall
be installed immediately where permanent restoration cannot be completed. Failed temporary or permanent
repairs shall be rebuilt upon Village notice.
13.13.4 Removal limits shall be established with full-depth saw cuts or another method approved by the
Village Engineer to prevent spalling or damage to adjacent hardscape. Slurry, spoil, and debris shall be
promptly removed. The Village may require restoration from joint to joint, edge to edge, or across a larger
logical repair limit when necessary to produce a durable, uniform repair.
13.13.5 The Village Engineer may prohibit, defer, or specially condition non-emergency cuts in recently
reconstructed or resurfaced pavement and may require enhanced restoration, including restoration across
larger logical limits, when reasonably necessary to protect Village infrastructure.
Page 9

DRAFT — FOR VILLAGE ATTORNEY REVIEW

13.14 Encasement. Any casing pipe shall be designed to withstand roadway and other anticipated loads and
shall be installed using materials and methods approved by the Village Engineer. Above-ground vents, if any,
shall be located outside required clear zones and shall not create a sight-distance or maintenance obstruction.
13.15.1 Landscape Restoration. Consistent with Village Code Sections 30-72 and 30-73, Licensee shall
restore disturbed turf, terrain, landscaping, sidewalks, driveways, shoulders, and other affected improvements
to their original condition or better. Restoration shall include removal of excess material and backfilling,
regrading, reseeding, resodding, or other treatment reasonably required by the Village.
13.15.2 Topsoil and finish grading shall be sufficient to restore existing grades and drainage patterns.
Restored areas shall blend with adjacent terrain and be free of construction debris, ruts, depressions, and
unsafe conditions.
13.15.3 Seed, sod, erosion-control blanket, fertilizer, and other landscape materials shall comply with
specifications approved by the Village Engineer or Public Works Director. Licensee remains responsible for
establishment of restored vegetation and shall repair failed areas as directed.
13.15.4 Landscape restoration shall be watered and maintained as necessary to establish healthy turf or plant
material. The Village may require an establishment period and reinspection based on season and weather
conditions.
13.16 Mailboxes. Licensee shall maintain resident and postal access to mailboxes throughout construction. If
a mailbox must be temporarily relocated, Licensee shall provide a temporary mailbox compliant with United
States Postal Service requirements and promptly reinstall or replace the permanent mailbox. Damage caused
by Licensee’s work shall be repaired or replaced at Licensee’s expense.
13.17 Use of Fire Hydrants. Licensee and its contractors shall not operate or use a Village fire hydrant
without prior written authorization from the Village or Public Works Department. If use is authorized,
Licensee shall comply with all metering, backflow-prevention, operating, water-use, and fee requirements
imposed by the Village. Unauthorized use shall subject Licensee to reimbursement for water, damage, labor,
and other lawful charges or penalties.
13.18 Existing Hardscape. Damage to pavement, sidewalks, paths, curb, driveway aprons, retaining
improvements, or other hardscape caused by Licensee shall be repaired or replaced at Licensee’s expense.
The Village Engineer shall determine reasonable removal and replacement limits.
13.19 Tree Protection and Preservation. Licensee shall comply with Chapter 38 of the Village Code and
applicable tree-protection permits or standards. Pruning shall not occur without Village approval and shall
comply with current ANSI A300 standards. Damage to Village trees or other protected trees shall be reported
immediately and corrected through treatment, replacement, reimbursement, or other remedies directed by the
Village Administrator, Public Works Director, Village Engineer, or designated arboricultural professional, as
authorized by law.
13.20 Use of the Work Site. Licensee shall use each work site solely for the permitted work and lawful
related activities. Licensee and its contractors shall not use Village property or resources for prohibited
political activity. Nothing in this subsection prohibits ordinary identification of Licensee or its contractors,
safety signage, traffic-control devices, legally protected personal expression, or information specifically
approved by the Village.
13.21.1 Water, Sewer, Drainage, and Other Utility Services. Licensee is responsible for identifying and
protecting all public and private facilities within or near its work area, whether owned by the Village, La
Grange Highlands Sanitary District, another utility, a property owner, or another entity. The Village does not
warrant that every private service or facility will be marked through JULIE.
13.21.2 Licensee shall coordinate with the owner of any affected water, sewer, storm, electric, gas,
communications, irrigation, or other service. Any facility damaged by Licensee shall be promptly made safe
Page 10

DRAFT — FOR VILLAGE ATTORNEY REVIEW

and repaired to the owner’s standards at Licensee’s expense. Damage to Village water, sewer, stormwater,
roadway, streetlight, or other infrastructure shall be immediately reported to the Village.
13.21.3 Repairs to Village-owned water or sewer facilities shall use materials and methods approved by the
Village Public Works Director or Village Engineer. Repairs to facilities owned by another utility or district
shall comply with that owner’s requirements. Licensee shall bear all reasonable emergency-response,
inspection, testing, repair, and restoration costs attributable to its damage.
13.22 Record Drawings. Before final acceptance, Licensee shall provide the Village Engineer with electronic
as-built or red-line record drawings showing installed and abandoned facilities, including horizontal
alignment, material deviations from approved plans, at-grade appurtenances, and depths at utility crossings
and other locations reasonably requested by the Village. The Village may reject incomplete record drawings
and require correction before release of security.
13.23 Final Site Inspection. After Licensee gives notice of final completion, the Village may conduct a final
inspection. The Village Engineer may issue a punch list identifying deficiencies. Unless another period is
approved, Licensee shall correct punch-list items within fourteen (14) calendar days or within the earliest
seasonally practicable period for landscape work. Release of security does not waive latent restoration or
three-year settlement obligations.
13.24 Roadway Shoulder Improvements. Licensee acknowledges the Village’s protection of gravel,
aggregate, stone, stabilized shoulder material, drainage-related material, pavement-edge reinforcement, and
other roadway shoulder improvements under Chapter 30 as amended by Ordinance No. 2026-11. Work
authorized by this Agreement and a valid permit remains subject to all permit conditions protecting those
improvements. Licensee shall restore any shoulder improvement disturbed by its work to Village standards
and reimburse the Village for actual labor, equipment, material, contractor, engineering, inspection, and
directly related administrative costs if the Village is required to perform corrective restoration.
SECTION 14. TELECOMMUNICATION-SPECIFIC REQUIREMENTS
14.1 Fiber Optic Cable. Fiber optic cable and installation shall comply with the National Electrical Code,
including Article 770 where applicable, and all other applicable codes and manufacturer requirements.
14.2 Splices shall be secured within suitable fiber optic splice trays and enclosures. In-ground splices or
terminations are prohibited unless specifically approved by the Village Engineer in writing.
14.3 Slack cable shall be neatly coiled, secured, and supported within approved enclosures or handholes.
Unless the Village Engineer approves another standard, Licensee shall provide at least ten (10) feet of slack
in junction boxes, fifty (50) feet in handholes, and one hundred (100) feet in double handholes, conduit
risers, support poles, and splice locations. The Village Engineer may modify these quantities based on site
conditions, accepted engineering practice, or maintenance needs.
SECTION 15. COMMUNICATION REQUIREMENTS
15.1 Project Website. During active buildout, Licensee shall host and maintain an Indian Head Park-specific
project webpage or equivalent public information portal showing, at a minimum: mapped areas in
construction; mapped areas in design, permitting, or development; planned construction schedules;
completed areas when practical; and clear information explaining how residents may obtain service or
contact Licensee about construction issues.
15.2 Village Affiliation and Advertising. Licensee shall not represent that it is affiliated with, endorsed by, or
sponsored by the Village. Licensee has no right under this Agreement to advertise in Village publications or
on Village property except as separately authorized by the Village. Ordinary project-identification,
public-notice, and safety materials are permitted.

Page 11

DRAFT — FOR VILLAGE ATTORNEY REVIEW

15.3.1 Public Notification. Licensee shall notify residents and businesses when work will materially affect
access, interrupt utility service, occur within the public right-of-way directly adjacent to their property, or
occur through a utility easement on their property.
15.3.2 Routine neighborhood construction notices shall be provided on Licensee letterhead and identify the
project, anticipated work dates, type of work, contact information for the person responsible for the work,
and a twenty-four-hour construction or emergency contact. The Village may approve electronic, mailed,
hand-delivered, door-hanger, or other reliable notice methods.
15.3.3 Where property access, parking, or service will be materially affected, the notice shall also identify the
anticipated start time, expected duration, how and when normal access will be restored, temporary parking
arrangements if applicable, and the responsible project contact. If work relies on a private or public utility
easement, Licensee shall be prepared to provide evidence of its access authority upon reasonable request.
15.3.4 Unless the Village approves a shorter period, routine notice shall be distributed at least seventy-two
(72) hours before work begins adjacent to an affected property. Where a driveway or other property access
will actually be blocked, Licensee shall also make a reasonable door-to-door or direct-contact effort
immediately before the blockage begins. Emergency work is exempt from advance notice to the extent
advance notice is impracticable, but Licensee shall provide notice as soon as practicable.
15.3.5 Licensee shall coordinate temporary overnight-parking accommodations with the Indian Head Park
Police Department when its work prevents residents from using their normal off-street parking. Licensee
shall not promise parking exceptions without Village approval.
15.3.6 Licensee shall maintain a resident complaint process and shall acknowledge a Village-referred
construction complaint within one (1) business day. Urgent safety, access, utility-damage, or
service-interruption complaints shall be addressed immediately. Licensee shall provide the Village reasonable
status information regarding unresolved complaints.
SECTION 16. ENTIRE AGREEMENT; AMENDMENT
This Agreement, including its exhibits and permits issued pursuant to it, represents the understanding of the
parties concerning the subject matter addressed herein and may be amended only by a written instrument
executed by authorized representatives of both parties. If a conflict exists between this Agreement and a
mandatory requirement of applicable law, the mandatory requirement controls. If a conflict exists between
this Agreement and a permit condition, the more protective requirement shall apply unless the Village
expressly states otherwise in writing, subject to applicable law.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.
VILLAGE OF INDIAN HEAD PARK​
​
By: ______________________________​
Name: ____________________________​
Title: _____________________________​
Date: ______________________________

EZEE FIBER TEXAS, LLC​
​
By: ______________________________​
Name: ____________________________​
Title: _____________________________​
Date: ______________________________

Page 12

DRAFT — FOR VILLAGE ATTORNEY REVIEW

EXHIBIT A
LICENSED AREA / PROPOSED ROUTE MAP
Attach the Indian Head Park-specific schematic or detailed route map approved by the Village. The final
exhibit should distinguish, where practicable, Village-controlled rights-of-way from private/public utility
easements and from Cook County, IDOT, or other non-Village rights-of-way. Approximate route lengths and
major appurtenance locations should also be identified.
​
​
​
​
​
​
​
​
​
[INSERT EZEE FIBER INDIAN HEAD PARK ROUTE MAP]​
​
​
​
​
​
​
​
​

Page 13

To:​
President Wittenberg and the Board of Trustees
From:​ Joe Coons, Public Works Director
Date:​ September 10, 2026
Subject:​ 2026 Road Program
​
Recommended motion: Move to approve Resolution 2026-37, awarding the 2026
Road Repair Project to Schroeder Asphalt Services, Inc. in the amount of $447,497.59.

On September 4, 2026, the Village received seven bids for the 2026 Road Repair
Project. Thomas Engineering reviewed the bids and recommends awarding the contract
to Schroeder Asphalt Services, Inc. as the lowest responsible bidder.
Schroeder submitted a bid of $447,497.59, approximately 4.6% below the engineer’s
estimate of $469,200.98. Thomas Engineering has previously worked with Schroeder
on municipal projects of similar size and scope, reports satisfactory performance, and
notes that Schroeder is an IDOT-prequalified contractor.
Staff concurs with Thomas Engineering’s recommendation and recommends awarding
the contract to Schroeder Asphalt Services, Inc. in the amount of $447,497.59.
Thomas Engineering’s Bid Analysis and Award Recommendation is attached for the
Board’s reference.

RESOLUTION NO. 2026-37
A RESOLUTION AWARDING THE CONTRACT FOR THE 2026 ROAD REPAIR PROJECT
TO SCHROEDER ASPHALT SERVICES, INC.

PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES THE 10TH
DAY OF SEPTEMBER 2026

Published in pamphlet form
by the Corporate Authorities
of the Village of Indian
Head Park, Illinois on the
10TH day of September 2026

RESOLUTION NO. 2026-37​
A RESOLUTION AWARDING THE CONTRACT FOR THE 2026 ROAD REPAIR PROJECT
TO SCHROEDER ASPHALT SERVICES, INC.
WHEREAS, the Village of Indian Head Park (“Village”) solicited
competitive bids for the Village’s 2026 Road Repair Project; and
WHEREAS, the Village received seven bids for the Project on
September 4, 2026, with Schroeder Asphalt Services, Inc. submitting
the lowest bid in the amount of $447,497.59; and
WHEREAS, Thomas Engineering Group, LLC, the Village Engineer,
reviewed the bids and determined that Schroeder Asphalt Services,
Inc. submitted the lowest responsible bid, meets the technical
requirements of the contract, and has recommended that the Village
award the contract to Schroeder Asphalt Services, Inc.; and
WHEREAS, the President and Board of Trustees have determined
that awarding the contract to Schroeder Asphalt Services, Inc. is
in the best interests of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY, ILLINOIS,
AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The foregoing recitals are
incorporated into and made a part of this Resolution as though
fully set forth herein.
SECTION 2. Award of Contract. The contract for the 2026 Road Repair
Project is hereby awarded to Schroeder Asphalt Services, Inc. in
the amount of $447,497.59, in accordance with its bid and the
recommendation of Thomas Engineering Group, LLC.
SECTION 3. Authorization. The Village President, Village
Administrator, and other appropriate Village officials are hereby
authorized to execute the contract and such other documents and
take such actions as may be reasonably necessary to carry out the
intent of this Resolution.
SECTION 4. Effective Date. This Resolution shall be in full force
and effect immediately upon its passage and approval as provided by
law.

RESOLUTION NO. 2026-37​
A RESOLUTION AWARDING THE CONTRACT FOR THE 2026 ROAD REPAIR PROJECT
TO SCHROEDER ASPHALT SERVICES, INC.
ADOPTED by the President and Board of Trustees on this 10th day of
September 2026 pursuant to a roll call vote below.
Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (if necessary)

Aye

Nay

Abstain

Absent

​

_____________________________
Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois
Attest:
​
__________________________________
Lucy Sanders, Deputy Village Clerk
Village of Indian Head Park
Cook County, Illinois

To:​
From:​
Date:​
Subject:​

President Wittenberg and the Board of Trustees
Brandon Fleisher, Administrative Intern
September 4, 2026
Ordinance 2026-19, Variation at 11347 Arrowhead Trail

RECOMMENDATION
Staff recommends approval of the attached ordinance granting Variance Petition #2026-03 to
allow a residential standby generator to be installed along the southern side of the principal
structure at 11347 Arrowhead Trail.
BACKGROUND
The property owner requested relief from Section 6-365 of the Municipal Code, which requires
residential standby generators located outside of the principal structure to be installed in the rear
yard and within five feet of the principal structure. The proposed generator cannot be installed in
the rear yard because the rear of the residence contains multiple windows and doors, while the
manufacturer requires at least five feet of clearance from those openings. Because the Village
Code also requires the generator to remain within five feet of the principal structure, relocating
the unit farther into the rear yard is not an available option.
The proposed location along the southern side of the residence would otherwise comply with the
applicable generator requirements. The unit would be approximately 27 feet from the side
property line, exceeding the 20-foot minimum required by Section 6-365, and its maximum
sound level of 67 decibels is below the Village's 75-decibel limit.
The Planning and Zoning Commission reviewed the request and recommended approval to the
Village Board. Section 6-366 provides that exemptions, alterations, or modifications to the
residential generator regulations require approval of the Village Board.
The attached ordinance grants relief only from the requirement that the generator be located in
the rear yard. All other applicable Village Code, permitting, inspection, and manufacturer
requirements will remain in effect.

To: ​
From:​
Date:​
Subject:​

Planning & Zoning Commission​
Brandon Fleisher, Administrative Intern
August 31, 2026
Variance Petition #2026-03

RECOMMENDATION
Staff recommends approval of the variance request to allow the proposed residential standby
generator to be installed along the side of the principal structure rather than within the rear yard.
BACKGROUND
On August 13, Joe Noga submitted a variance request for his property located at 11347
Arrowhead Trail. The property, built in 1977, is located within the R-1A Single-Family
Residential District. The petitioner is seeking relief from the rear-yard location requirement of
Section 6-365 to allow for the installation of a standby generator along the southern side of the
residence. The proposed plans illustrate the generator within five feet of the principal structure
and approximately 27 feet from the side property line. This exceeds the Building Code
requirement that residential standby generators be located at least 20 feet from any side-yard
property line.
Section 6-365 requires standby generators located outside of the principal structure to be
installed within the rear yard. The manufacturer's specifications require the proposed generator to
maintain at least five feet of separation from windows and doors. Due to the configuration of the
residence and the number of windows and doors along the rear of the structure, no compliant
location is available within the rear yard. The petitioner is therefore requesting approval to install
the generator along the southern side of the residence.
Applicable information included:
Lot Dimensions: 100.05 ft (side) × 40.17 ft (front) × 166.58 ft (rear) × 175.10 ft (side)
Location of Generator on Property: Southern portion of structure
Distance of Generator from Side-lot Line: 27 ft
PIN Number: 18-30-206-030-0000
RELEVANT CODE
Municipal Code Section 6-365. - Standby motor generators, residential
1) Location. If not located within the principal structure, motor generators shall be located in
the rear yard only. Motor generators shall be anchored to a concrete pad located within
five feet of the principal structure and at least 20 feet from any side yard property line.
Motor generators shall not be located over existing underground storm, sewer, or utility lines.
Municipal Code Section 6-366. - Applicability
No exemptions, alterations, or modification to the provisions of this division shall be permitted
without the approval of the village board.

Municipal Code Section 41-105(e)(6) - Planning and Zoning Commission
(6) Other Matters. Consider and make recommendations to the Board on any other matters
referred to the Commission or required by this chapter.
Municipal Code Table 42.2-B: Single-Family Residence Districts
Development Standard/Districts

R-1A (Arrowhead Trail)

Interior Side Yard – minimum

15 ft., or 20 ft. combined

ANALYSIS
Section 6-365 requires residential standby generators to be located in the rear yard and within
five feet of the principal structure; however, the manufacturer’s specifications require the
proposed generator to be installed at least five feet from any windows or doors. The rear of the
residence contains multiple windows and doors, preventing installation in a location that would
comply with the manufacturer-required clearances. Because Section 6-365 also requires the
generator to remain within five feet of the principal structure, it cannot simply be relocated
farther into the rear yard to avoid these openings. The southern side of the residence contains
fewer openings and provides an available location for installation.
Potential concerns associated with the proposed generator include noise, separation from the side
property line, and neighborhood impact. Section 6-365 states that generators shall not emit noise
exceeding 75 decibels; the proposed generator has a maximum sound level of 67 decibels. The
Code also requires generators to be located at least 20 feet from any side property line. The
submitted plans indicate that the proposed generator would be approximately 27 feet from the
side property line, exceeding the minimum requirement.
The property's location at the end of a cul-de-sac contributes to an irregular lot and building
configuration that differs from many surrounding properties. The proposed generator would be
located along the side of the residence and would not be readily visible from the street. Given its
location, compliance with the applicable noise and separation requirements, and the limited
nature of the requested relief, staff does not anticipate the installation having a substantial impact
on the surrounding neighborhood.
FINDINGS OF FACT
I.​ The particular physical surroundings, shape or topographical conditions of the specific
property involved would bring a particular hardship upon the owner as distinguished
from a mere inconvenience if the strict letter of the regulation were to be carried out.
A.​ Petitioner: The layout and positioning of the building on the lot prevents the
installation of a generator in the rear yard
B.​ Staff Agrees: The existing windows and doors along the rear of the residence
prevent installation of the generator while maintaining the manufacturer-required
clearances. The condition results from the existing configuration of the residence
rather than the proposed installation.
II.​

The conditions upon which the petition for variation is based would not be applicable
generally to other property within the same zoning classifications.

III.​

A.​ Petitioner: My property and neighbor to the north are at the end of the cul-de-sac
and do not fall into line with the rest of the houses in the street.
B.​ Staff Agrees: The property's location at the end of the cul-de-sac contributes to an
irregular lot and building configuration that is not generally applicable to other
properties within the district.
The purpose of the variation is not based exclusively upon financial hardship.
A.​ Petitioner: There is no money to be made, this is about remedying the unreliable
power delivery of the electrical supplier.
B.​ Staff Agrees: The request is based on the physical limitations of the property and
the petitioner's desire to install standby power and is not based upon financial
hardship.

IV.​

The alleged difficulty or hardship has not been created by any person presently having an
interest in the property.
A.​ Petitioner: Correct
B.​ Staff Agrees: The hardship results from the existing configuration of the
residence and property and was not created by the petitioner for the purpose of
installing the generator.

V.​

The granting of the variation will not be detrimental to the public welfare or injurious to
other property or improvements in the neighborhood in which the property is located.
A.​ Petitioner: Correct
B.​ Staff Agrees: The proposed generator would be located approximately 27 feet
from the side property line, exceeding the 20-foot minimum separation
requirement, and would operate below the maximum permitted noise level. The
adjacent property owner to the south has also submitted a letter supporting the
proposed installation. Based on these factors, staff does not anticipate the
proposed location being detrimental to public welfare or neighboring property.

VI.​

The proposed variation will not impair an adequate supply of light and air to adjacent
property, or substantially increase the danger of fire, or otherwise endanger the public
safety, or substantially diminish or impair property values within the neighborhood.
A.​ Petitioner: Correct
B.​ Staff Agrees: The property will not impair light or air, and the generator will
follow building code standards to limit any chance of fire or endangerment to the
public. Staff does not anticipate the proposed installation substantially
diminishing or impairing surrounding property values.

​

ATTACHMENTS ENCLOSED
A.​ Picture Of Parcel - Location In Relation To Village
B.​ Overhead Ariel View
C.​ Street View (House) & Public Notice Sign
D.​ Property Owners Within 250 Feet
E.​ Variance Application:
F.​ Consent To Install Public Notice Sign (Property Owner)
G.​ Public Notice
H.​ Affidavit Of Publishing Of Notice

ATTACHMENT A: Picture Of Parcel - Location In Relation To Village

ATTACHMENT B: Overhead Ariel View

ATTACHMENT C: Street View (House) & Public Notice Sign

ATTACHMENT D: Property Owners within 250 Feet

Street Address
11243 ARROWHEAD TRL
11302 ARROWHEAD TRL
11226 ARROWHEAD TRL
11225 ARROWHEAD TRL
11313 ARROWHEAD TRL
11319 ARROWHEAD TRL
11235 72ND ST
11307 ARROWHEAD TRL
11244 ARROWHEAD TRL
11238 ARROWHEAD TRL
11232 ARROWHEAD TRL
11220 W 73RD PL
11300 73RD PL
11301 72ND ST
11212 73RD PL
11320 73RD PL
11315 72ND ST
11216 73RD PL
11330 73RD PL
11237 ARROWHEAD TRL
11310 73RD PL
11241 72ND ST
11309 72ND ST
11320 ARROWHEAD TRL
11314 ARROWHEAD TRL
11308 ARROWHEAD TRL
11231 ARROWHEAD TRL

City State Zip
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525
BURR RIDGE, IL 60527
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525
BURR RIDGE, IL 60527
BURR RIDGE, IL 60527
BURR RIDGE, IL 60527
BURR RIDGE, IL 60527
BURR RIDGE, IL 60527
BURR RIDGE, IL 60527
BURR RIDGE, IL 60527
BURR RIDGE, IL 60527
INDIAN HEAD PARK, IL 60525
BURR RIDGE, IL 60527
BURR RIDGE, IL 60527
BURR RIDGE, IL 60527
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525
INDIAN HEAD PARK, IL 60525

ATTACHMENT E: Variance Application

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FINDINGS OF FACT

PROPERTYADDRESS:

11347 Arrowhead Trait

As per Section 42-107(e) of the Village of Indian Head Park's Municipal Code, for a variation to be approved, the
petitioner must confirm all of the following findings by providing facts supporting such findings.

1. As to commercial properties, the property in question cannot yield a reasonable return if permitted to be used only
under the conditions allowed by the regulations governing the district in which it is located. - Sec. 42-107(e)(l)(a)
Property is residence, non commercial.

2. The plight of the owner is due to unique circumstances. - Sec. 42-107(e)(l)(b)
The layout andpositioning of the building on the lot prevents the installation of a
generatorin the rearyard.

3. The variation, if granted, will not alter the essential character of the locality. - Sec. 42-107(e)(l)(c)
The generator will be installed on the side of the house out of sight from street
view.

4. The particular physical surroundings, shape or topographical conditions of the specific property involved would bring
a particular hardship upon the owner as distinguished from a mere inconvenience if the strict letter of the regulation
were to be carried out. - Sec. 42-107(e)(2)(a)
The layout andpositioningofthe building on the lot prevents the installation of a
generatorin the rearyard

5. The conditions upon which the petition for variation is based would not be applicable generally to other property
within the same zoning classifications. - Sec. 42-107(e)(2)(b)
My property andneighborto the north are at the end ofthe cul de sac and do not fall into line with the rest ofthe
houses in the street.

.

G. The purpose ofthe variation is not based exclusively upon a desireto make money out ofthe property. - Sec.42-

107(e)(2)(c)
Thereis no moneyto bemade,this is aboutremedyingthe unreliablepowerdeliveryofthe electrical
supplier.

7

The alleged difficulty or hardship has not been created by any person presently having an interest in the property.
Sec.42-107(e)(2)(d)
Correct

8. The grantingof the variationwill not be detrimental to the publicwelfare or injuriousto other property or
improvements in the neighborhood in which the property is located. - Sec. 42-107(e)(2)(e)
Correct

9. The proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially
increase the danger of fire, or otherwise endanger the public safety, or substantially diminish or impair property
values within the neighborhood. - Sec. 42-107(e)(2)(e).
Correct

ATTACHMENT F: Consent To Install Public Notice Sign

ATTACHMENT G: Public Notice

NOTICE OF A PUBLIC HEARING
VILLAGE OF INDIAN HEAD PARK, ILLINOIS
VARIANCE - 11347 ARROWHEAD TRAIL
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Planning and Zoning
Commission of the Village of Indian Head Park, Cook County, Illinois, on Tuesday, September
8, 2026, at 7:00 p.m. in the Village boardroom, 201 Acacia Drive, Indian Head Park, Illinois
60525, to consider an application filed by petitioner Joseph Noga, owner of the property
commonly known as 11347 Arrowhead Trail, Indian Head Park, Illinois, PIN
18-30-206-030-0000. The property is further described as:
LOT 18 IN ARROWHEAD TRAILS, BEING A SUBDIVISION OF THE SOUTH ¼ OF THE
NORTHEAST ¼ OF SECTION 30, TOWNSHIP 38 NORTH, RANGE 12, EAST OF THE
THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
The petitioner is requesting a variation in order to install a generator in the side yard. The
building code states in section 6-365(1) that generators must be located in the rear yard only.
However, due to the manufacturer specifications, the generator must be 5 feet from windows or
doors. The principal structure does not have an area in the rear-yard that fits the requirements of
the code; but instead has space in the side yard. Section 42-230 states any obstructions of yards
are not permitted, except by variation.
Notice is further given, that all persons present at said hearing and desiring to be heard for or
against the requested variance/special use and or to ask questions shall be given such
opportunity. For questions about the notice please contact Gavin Morgan, Village Administrator
at (708) 246-3080.
Dated: August 21, 2026
Gavin Morgan, Village Administrator
Village of Indian Head Park
Cook County, Illinois

Attachment H: Affidavit Of Publishing Of Notice

Certificate of Publication
NOTICE OF A PUBLIC
HEARING
VILLAGE OF INDIAN HEAD
PARK, ILLINOIS
VARIANCE - 11347
ARROWHEAD TRAIL
NOTICE IS HEREBY GIVEN
that a public hearing will be held
before the Planning and Zoning
Commission of the Village
of Indian Head Park, Cook
County, Illinois, on Tuesday,
September 8, 2026, at 7:00
p.m. in the Village boardroom,
201 Acacia Drive, Indian Head
Park, Illinois 60525, to consider
an application filed by petitioner
Joseph Noga, owner of the
property commonly known as
11347 Arrowhead Trail, Indian
Head Park, Illinois, PIN 18-30206-030-0000. The property is
further described as:
LOT 18 IN ARROWHEAD
TRAILS,
BEING
A
SUBDIVISION OF THE SOUTH
¼ OF THE NORTHEAST ¼
OF SECTION 30, TOWNSHIP
38 NORTH, RANGE 12, EAST
OF THE THIRD PRINCIPAL
MERIDIAN,
IN
COOK
COUNTY, ILLINOIS.
The petitioner is requesting a
variation in order to install a
generator in the side yard. The
building code states in section
6-365(1) that generators must
be located in the rear yard
only. However, due to the
manufacturer specifications, the
generator must be 5 feet from
windows or doors. The principal
structure does not have an area
in the rear-yard that fits the
requirements of the code; but
instead has space in the side
yard. Section 42-230 states any
obstructions of yards are not
permitted, except by variation.
Notice is further given, that all
persons present at said hearing
and desiring to be heard for or
against the requested variance/
special use and or to ask
questions shall be given such
opportunity. For questions about
the notice please contact Gavin
Morgan, Village Administrator at
(708) 246-3080.
Dated: August 21, 2026

ATTESTATION OF PUBLIC LEGAL NOTICE
On Behalf of:
VILLAGE OF INDIAN HEAD PARK
PUBLIC HEARINGS
Customer No: 106671
Ad No: W0022928
PO Number: VARIANCE11347 ARROWHEAD TRAIL
VILLAGE OF INDIAN HEAD PARK
201 ACACIA DR, LA GRANGE IL 60525

STATE OF ILLINOIS, COUNTY OF COOK:
Chicago Sun-Times does hereby certify it has published the attached
advertisements in the following secular newspapers. All newspapers
meet Illinois Compiled Statue requirements for publication of Notices per
Chapter 715 ILCS 5/0.01 et seq. R.S. 1874, P728 Sec 1, EFF. July 1,
1874. Amended by Laws 1959, P1494, EFF. July 17, 1959. Formerly Ill.
Rev. Stat. 1991,CH100, Pl.
As published in CHICAGO SUN-TIMES in the issue(s) of:
08/22/2026

Gavin Morgan, Village
Administrator
Village of Indian Head Park
Cook County, Illinois
8/22/2026 W0022928

IN WITNESS WHEREOF, the undersigned, being duly authorized, has
caused this Certificate to be signed by:

William Weibert
Senior Director Advertising
Date: AUGUST 22, 2026

ORDINANCE NO. 2026-19

AN ORDINANCE APPROVING A VARIATION AND MODIFICATION FROM SECTION
6-365 OF THE VILLAGE CODE FOR THE PROPERTY LOCATED AT 11347
ARROWHEAD TRAIL

PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES THE
10TH DAY OF SEPTEMBER 2026

Published in pamphlet
form by the Corporate
Authorities of the
Village of Indian Head
Park, Illinois on the
10TH day of September

ORDINANCE NO. 2026-19
APPROVING A VARIATION AND MODIFICATION FROM SECTION 6-365 OF THE
VILLAGE CODE FOR THE PROPERTY LOCATED AT 11347 ARROWHEAD TRAIL
2026
WHEREAS, the Village of Indian Head Park, Cook County,
Illinois (the “Village”), is a non-home-rule municipality
organized and operating pursuant to the Illinois Municipal Code;
and
WHEREAS, the Village is authorized pursuant to the Illinois
Municipal Code and other applicable law to adopt and enforce
regulations concerning buildings, structures, land use, and the
health and safety of its residents; and
WHEREAS, Joe Noga (the “Petitioner”) has requested approval
to install a residential standby generator at the property commonly
known as 11347 Arrowhead Trail, Indian Head Park, Illinois, PIN
18-30-206-030-0000 (the “Property”); and
WHEREAS, the Property is located within the R-1A SingleFamily Residential District; and
WHEREAS, Section 6-365 of the Village Code requires
residential standby generators located outside the principal
structure to be located within the rear yard, within five feet of
the principal structure, and at least 20 feet from any side-yard
property line; and
WHEREAS, the manufacturer’s specifications require the
proposed generator to maintain at least five feet of clearance
from windows and doors; and
WHEREAS, the rear of the principal structure contains
multiple windows and doors, preventing the generator from being
installed within five feet of the principal structure while also
satisfying the manufacturer-required clearances; and
WHEREAS, the Petitioner proposes to install the generator
along the southern side of the principal structure, approximately
27 feet from the side property line, which exceeds the 20-foot
minimum separation requirement of Section 6-365; and
WHEREAS, Section 6-366 of the Village Code provides that
exemptions, alterations, or modifications to the residential
standby generator regulations may be permitted with approval of
the Village Board; and
WHEREAS, pursuant to Section 41-105(e)(6) of the Village
Code, the Planning and Zoning Commission is authorized to consider
1

ORDINANCE NO. 2026-19
APPROVING A VARIATION AND MODIFICATION FROM SECTION 6-365 OF THE
VILLAGE CODE FOR THE PROPERTY LOCATED AT 11347 ARROWHEAD TRAIL
and make recommendations to the Village Board on matters referred
to the Commission; and
WHEREAS, on September 8, 2026, the Planning and Zoning
Commission considered the Petitioner’s request and recommended
approval of the requested variation and modification; and
WHEREAS, the President and Board of Trustees have reviewed
the application, the recommendation of the Planning and Zoning
Commission, the evidence presented, and the applicable provisions
of the Village Code, and have determined that approval of the
requested relief is appropriate.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK AS FOLLOWS:

SECTION 1. RECITALS.
The foregoing recitals are incorporated into and made a part of
this Ordinance as though fully set forth herein.

SECTION 2. APPROVAL OF VARIATION AND MODIFICATION.
Pursuant to Section 6-366 of the Village Code, the Village Board
hereby approves a variation and modification from the requirement
of Section 6-365 that a residential standby generator located
outside the principal structure be located within the rear yard.
The Petitioner is authorized to install the proposed residential
standby generator along the southern side of the principal
structure at 11347 Arrowhead Trail, substantially in accordance
with the plans submitted to and reviewed by the Village.

SECTION 3. CONDITIONS OF APPROVAL.
The approval granted by this Ordinance shall be subject to the
following conditions:
1. The generator shall be installed substantially in
accordance with the plans submitted with Variance Petition
#2026-03.
2. The generator shall remain within five feet of the
principal structure and shall maintain a minimum distance
of 20 feet from any side-yard property line, as required by
2

ORDINANCE NO. 2026-19
APPROVING A VARIATION AND MODIFICATION FROM SECTION 6-365 OF THE
VILLAGE CODE FOR THE PROPERTY LOCATED AT 11347 ARROWHEAD TRAIL
Section 6-365.
3. The generator shall comply with all applicable manufacturer
installation requirements, including required separation
from windows and doors.
4. The generator shall comply with all applicable Village
noise regulations and shall not exceed the maximum noise
level permitted by the Village Code.
5. The Petitioner shall obtain all required building,
electrical, plumbing, fuel-gas, or other permits and
approvals prior to installation.
6. Except for the specific relief from the rear-yard location
requirement granted by this Ordinance, the Property and
proposed generator installation shall remain subject to all
other applicable requirements of the Village Code.

SECTION 4. LIMITED NATURE OF APPROVAL.
The variation and modification granted by this Ordinance are
specific to the Property and the proposed generator installation
approved herein. Nothing in this Ordinance shall be construed as
granting relief from any Village Code requirement other than the
rear-yard location requirement expressly identified in Section 2
of this Ordinance.

SECTION 5. SEVERABILITY.
If any section, paragraph, clause, or provision of this Ordinance
is held invalid, the invalidity thereof shall not affect any other
provision of this Ordinance.

SECTION 6. REPEALER.
All ordinances, resolutions, or parts thereof in conflict with the
provisions of this Ordinance are hereby repealed to the extent of
such conflict.

SECTION 7. EFFECTIVE DATE.
This Ordinance shall be in full force and effect upon its passage,
approval, and publication in pamphlet form as provided by law.
ADOPTED by the President and Board of Trustees on this day of 10th
of September 2026 pursuant to a roll call vote on the following
page:

3

ORDINANCE NO. 2026-19
APPROVING A VARIATION AND MODIFICATION FROM SECTION 6-365 OF THE
VILLAGE CODE FOR THE PROPERTY LOCATED AT 11347 ARROWHEAD TRAIL

Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (if necessary)

Aye

Nay

Abstain

Absent

_____________________________
Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois

Attest:

__________________________________
Lucy Sanders, Deputy Village Clerk
Village of Indian Head Park
Cook County, Illinois

4

Indian Head Park Police Department
Monthly Report
May 2026
Activity
Calls for Service
Ambulance Assists
Officer Initiated Activity
Traffic Stops
Citations Issued - Bridgeview
Traffic Crashes
Parking/Compliance Tickets
Vehicle License Violations
Arrests
FOIA Requests

August-25 August-26
550
464
43
42
386
273
229
171
57
60
6
118
0
5

4
73
2
4

Requests
22

Overtime Hours
Shift Coverage
Court
Task Force
Investigations
Grant Hours
Training Hours
Total Training Hours
Significant Activity
There was no significant activity in August.

Change
Y-T-D 2026
-15.6%
0.0%
-29.3%
-25.3%
5.3%
-33.3%
-38.1%
0.0%
-20.0%

Fulfilled
22

15.75
20
6
0
8
0
53

Hours
4:05

To:​
President Wittenberg and the Board of Trustees
From:​ Gavin Morgan, Village Administrator
Date:​ September 10, 2026
Subject:​ Administration Department Reorganization
​
Purpose
The purpose of this memorandum is to present a proposed reorganization of the
Administration Department designed to clarify responsibilities, strengthen customer
service, increase professional staff capacity, and better align positions with the work
performed by the department.
Staff is seeking Board direction regarding the proposed organizational structure and
authorization to proceed with implementation, subject to any formal action that may be
required.
Background
The Administration Department performs a broad range of functions, including executive
administration, Village Clerk responsibilities, records management, resident services,
utility billing, communications, Freedom of Information Act coordination, licensing,
permitting support, research, special projects, and general administrative support.
The department's operational needs are also changing. As part of the Village's ongoing
use of Lauterbach & Amen for financial services, the L&A Finance Team will assume
responsibility for a significant portion of the water billing process. This change provides
an opportunity to reconsider how remaining administrative responsibilities are
distributed among Village staff.
Following a review of the department's staffing needs and distribution of responsibilities,
I believe the Village would benefit from reorganizing the existing administrative support
structure.
The proposed reorganization would eliminate the following existing positions and
replace them with a structure that more clearly separates executive and Clerk
responsibilities, professional analytical work, and front-line customer service.

Current Structure

Proposed Structure

Assistant to the Village Administrator

Executive Assistant / Village
Clerk

Administrative Assistant / Utility Billing
Specialist

Management Analyst

Part-Time Customer Service Position

Full-Time Customer Service
Clerk

The proposed structure maintains three administrative support positions but changes
their responsibilities and allocation of staff time to better meet the Village's current
operational needs.
Proposed Positions
Executive Assistant / Village Clerk
The Executive Assistant / Village Clerk would serve as the senior administrative support
position within the department. The position would be responsible for Village Clerk
functions, Board and committee support, official records, records retention, FOIA
coordination, licensing, executive administrative support, resident communications, and
other responsibilities requiring independent judgment, confidentiality, and organizational
follow-through.
The proposed position builds upon work currently performed in the Administrative
Assistant / Utility Billing role while assigning greater responsibility and accountability for
Clerk and executive-support functions. The proposed duties are consistent with the
Executive Assistant / Village Clerk job description prepared for the reorganization.
This structure also restores the Executive Assistant / Village Clerk position that existed
within the Village organization prior to the current staffing model.
Management Analyst
The Management Analyst would be a new professional position within the
Administration Department focused on research, analysis, projects, and organizational
initiatives.
Responsibilities would include policy and program research, budget support, special

projects, procurement and RFP development, process improvement, data analysis, and
other assignments of the Village Administrator.
The position would build upon work currently being performed through the Village's
administrative internship while establishing permanent professional capacity to assist
with projects that often compete with the day-to-day operational responsibilities of other
staff.
Customer Service Clerk
The Customer Service Clerk would be a full-time position focused on front-line Village
Hall operations and resident service.
Responsibilities would include front-counter and telephone coverage, payments and
routine transactions, application and document intake, licensing and permit support,
resident inquiries, general administrative functions, and customer service associated
with utility accounts.
Under the proposed structure, the Lauterbach & Amen Finance Team would assume
responsibility for much of the water billing process. The Customer Service Clerk would
continue to provide front-line assistance to residents regarding utility accounts while
routine billing and financial processing functions are handled by the Finance Team.
This redistribution of water billing responsibilities would allow the Customer Service
Clerk to provide broader full-time coverage for Village Hall operations rather than
maintaining a Village position primarily focused on utility billing.
Distribution of Responsibilities
A primary objective of the reorganization is to better align responsibilities with the level
and nature of the work being performed.
Routine transactions, front-line resident services, and general administrative support
would generally be concentrated within the Customer Service Clerk position, with the
Lauterbach & Amen Finance Team responsible for much of the water billing process.
Professional research, analysis, special projects, and organizational initiatives would
generally be assigned to the Management Analyst.
Village Clerk responsibilities, official records, Board support, executive administrative
functions, and higher-level administrative coordination would generally be assigned to
the Executive Assistant / Village Clerk.

The positions would continue to work collaboratively and provide cross-coverage as
necessary. The intent is not to create rigid divisions between staff, but rather to establish
clearer primary responsibilities and accountability while maintaining the flexibility
expected of a small municipal organization.
Fiscal Impact
The proposed reorganization can be implemented within the Village's existing budgeted
salary resources.
The salary resources associated with the positions being eliminated are sufficient to
fund the salaries of the three positions in the proposed structure without increasing the
overall amount currently available for salaries. As a result, no additional salary
appropriation is anticipated to implement the proposed structure.
The reorganization will also affect employee benefits and other personnel-related costs
as positions transition between part-time and full-time status. Those costs will be
reviewed as part of implementation and addressed in accordance with the Village's
existing budget and personnel procedures.
Recommendation
I believe the proposed structure provides a better allocation of the Village's
administrative resources by establishing clear responsibility for three distinct areas of
need: executive and Village Clerk functions, professional analysis and project work, and
front-line customer service.
The restructuring also reflects the changing nature of the department's workload,
including the transfer of much of the water billing process to the Lauterbach & Amen
Finance Team.
The reorganization provides an opportunity to develop existing staff, improve continuity
of Village Hall operations, strengthen resident service, and increase the Administration
Department's capacity to address projects and organizational priorities while remaining
within existing salary resources.
I recommend that the Village Board concur with the proposed Administration
Department reorganization and direct the Village Administrator to proceed with
implementation.