On the agenda: Glynn County Finance Committee 2025-05-01 - May 01, 2025 — Flock Safety (Jul 7)

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Committee Agenda







AGENDA FINANCE COMMITTEE W. HAROLD PATE COURTHOUSE ANNEX 2ND FLOOR, MEETING ROOM 224 THURSDAY, MAY 1, 2025 AT 4:00 PM

 
 


**Notice of Possible Quorum**
A quorum of Commissioners may attend this meeting.
1. Call to Order.
 

2. Accepting the agenda as presented (or to add items / defer items if needed).
 

CONSENT

3. Approve the April 3, 2025 Finance Committee Summary Minutes.  (J. Dunnagan)
 
REPORT

4. Approve the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, April 10, 2025 meeting, with clarification that this does not approve a tax refund.  (R. Glisson)
 
REPORT

5. Approve the FY26 Instructor Agreements for Glynn County Recreation and Parks Department programs as presented.  (L. Gurganus)
 
REPORT










6. Declare the unusable items listed on the attached page as surplus and approve disposing of these items in the best interest of the County.  (D. Smith)  (0)
 
REPORT

7. Amend the FY25 Library Operating Budget increasing the revenues and expenditures in the amount of $8,673 with funding provided by the Georgia Public Library Service.   (G. Mullis)
 
REPORT


8. Amend the FY25 Library Operating Budget increasing the revenues and expenditures in the amount of $1,479 with funding provided by the Georgia Public Library Service.   (G. Mullis)
 
REPORT

9. Approve the FY26 contract with Keep Golden Isles Beautiful (KGIB) in the amount of $66,523.07 with funding to be provided by the FY26 Solid Waste Fund.  (S. Leif)
 
REPORT

10. Approve the FY26 Memorandum of Understanding with Special Olympics of Coastal Georgia for an annual appropriation of $15,000 with funding to be provided by the FY26 General Fund Budget.  (J. Dunnagan)
 
REPORT

11. Approve the FY26 contract with the Coastal Georgia Community Action Authority, Inc. in the amount of $22,500 with funding to be provided by the FY26 Budget.   (J. Dunnagan)
 
REPORT

12. Exercise the 3rd year option to Republic Services of Georgia for Solid Waste Collection Services.   (R. Talbert)
 
REPORT

13. Authorize a change order to Purchase Order #25000538 issued to CERES Environmental Inc., for the Winter Storm Enzo debris removal and increase the amount of the purchase order by $455,000, bringing the total cost for Enzo to $715,000 with funding provided by the Revenue Stabilization Fund Committed Fund Balance in the General Fund.    (D. Smith)
 
REPORT
14. Approve the issuance of a purchase order to Worldwide Equipment Enterprises, Inc, utilizing a Source well Cooperative Purchasing agreement, in the amount of $328,280 for the purchase of two (2) 2026 Kenworth T480 dump trucks with 14' beds with $301,701.29 in funding provided by District 3 Capital Allocation and $26,578.71 in funding provided by the FY25 Georgia Forestry Allocation.   (D. Smith)  (0)
 
REPORT



15. Approve the signal permit for the installation of a Rectangular Rapid Flashing Beacon (RRFB) at three locations on SR99 for pedestrian accommodation.  (D. Smith)
 
REPORT

16. Approve the change order for Coastal Greenery for the addition of grounds maintenance and mowing of designated areas in North Glynn Recreation Complex in the amount of $64,920 beginning July 1, 2025, with funding to be provided by the FY26 Recreation and Parks Operating Budget.  (L. Gurganus)
 
REPORT

17. Authorize the issuance of a purchase order to Miller Electric Company, utilizing "Single Source Exemption",  for the replacement of the outdated and unsupported access control system in the courthouse with a county standard Genetec access control system in the amount of $80,000 with funding to be provided by the FY26 Information Technology Fund.  (D. West)
 
REPORT

18. Approve the FY26 Services Agreement between the Joint Public Safety Communications Department and the College of Coastal Georgia for Glynn-Brunswick 911 to provide public safety dispatch services to the College of Coastal Georgia Police Department.  (C. Richardson)
 
REPORT

19. Approve the FY26 Services Agreement between the Joint Public Safety Communications Department and the Jekyll Island Authority for Glynn-Brunswick 911 to provide public safety dispatch services to Jekyll Island Fire & EMS.  (C. Richardson)
 
REPORT

20. Approve the Services Agreement for External Entities with the Glynn County Board of Education for the Board of Education’s use of the JPSCD Public Safety Communications System.  (C. Richardson) Clerk's Note: Contract update tp include list of radios 20250505.  
 
REPORT

21. Exercise the Second Option Year extension and rate increase to Curtron Transport for the Glynn County Coroner Transport Services Contract with funding to be provided by the County Coroner's Operating Budget.  (M. Neu)
 
REPORT


22. Approve an agreement with Flock Safety for additional cameras under the previously approved agreement with Flock in an amount of $113,314.96 with funding to be provided by the Public Safety and Community Violence Reduction Grant.  (R. Talbert)
 
REPORT


23. Accept the grant monies from the Georgia Trauma Commission in the amount of $12,459.89 to be used for the specific purpose of purchasing trauma-related equipment and increase the FY25 Emergency Medical Services Fund revenue and expenditures in said amount.  (V. DiCristofalo)
 
REPORT


24. Accept the property damage initial assessment check for net cost of repairs from The General on behalf of Permanent General Assurance Corporation of Ohio in the amount of $7,829.97 and increase the FY25 Insurance Fund Budget in said amount.   (D. Pollock)
 
REPORT


25. Accept the property damage full and final settlement agreement and release from The General on behalf of Permanent General Assurance Corporation of Ohio in the amount of $12,165.03 and increase the FY25 Insurance Fund Budget in said amount.   (D. Pollock)
 
REPORT

26. Award a contract to Mosaic Community Planning, LLC for the Housing Market Analysis and Housing Action Plan in the amount of $94,360 with funding to be provided by local companies’ contributions and the State Economic and Infrastructure Development (SEID) Grant.   (S. Leif)
 
REPORT


27. Approve the renewal agreement with Fifth Asset, Inc. d/b/a Debtbook in the amount of $14,000 with funding to be provided by the Information Technology Fund.   (D. West)
 
REPORT

28. Approve

accepting donations from Communities of Coastal Georgia on behalf of the Alice S. Glenn Family Fund and Katherine L. Kennedy in the amount of $10,000 each;
increasing the FY25 Animal Control Budget in the amount of $20,000; 
the pricing agreement with ForeverLawn Low Country, LLC for Artificial Turf and installation; 
the issuance of a purchase order to ForeverLawn Low Country, LLC for Artificial Turf and installation, utilizing the Cooperative Purchasing Contract exemption (Sourcewell Contract), in the amount of $111,150 with funding to be provided by previously allocated Commissioner Rafolski's Capital Allocation funds in the amount of $74,249, from donations above in the amount of $20,000, and from various donations previously received by Glynn County Animal Se rvices in the amount of $16,901. 
 (L. Austin)
 
REPORT



29. Approve request to reallocate FY25 EMA Operating Budget for the Capital acquisition of WebEOC Software as approved by the Board at their March 20,2025 Meeting.  (A. Leanza)
 
REPORT
30. Amend the the Financial Management Policies as presented with major changes as follows:

Updated Policy II- Fiscal Planning Policy for clarification
Updated Policy VII- Internal Control and Financial Reporting  to allow the chairman to sign certain financial documents.
Updated Policy X- Check Signing to include Wires and ACH’s requirement of two approvers.
Updated Policy XII- Cellular and Data Device Policy to provide guidance for issuance.
Incorporated & updated Policy XVII- PCard Program into the Financial Management Policies.
General Cleanup of over Financial Policies.
 (T. Munson)
 
REPORT


GENERAL BUSINESS

31. Approve or deny a request from MorningStar Children and Family Services (CFS) to refund the park rental fee and the park cleaning fee the organization paid to the County to host a community event at Gascoigne Bluff Park on March 15, 2025.  (L. Gurganus)
 
REPORT


32. Approve or deny a refund request from ASHAPURI MAA BRUNSWICK LLC to refund interest paid on property taxes for the year(s) 2024 in the amount of $1,421.33 for Parcel Number 0320467 located at 25 ASTON DRIVE, BRUNSWICK.  (J. Chapman)
 
REPORT

33. Adjourn.