On the agenda: Hapeville Mayor and Council Regular Meeting — Flock Camera (Nov 17)

CIVILITY PLEDGE
The way we govern ourselves is often as important as
the positions we take. Our collective decisions will be
better when differing views have had the opportunity
to be fully vetted and considered. All people have the
right to be treated with respect, courtesy and
openness. We value all input. We commit to conduct
ourselves at all times with civility and courtesy to
each other.

ALAN HALLMAN
MAYOR
MIKE RAST
ALDERMAN AT LARGE
BRETT REICHERT
COUNCILMAN AT
LARGE
MARK ADAMS
COUNCILMAN WARD I

MAYOR AND COUNCIL REGULAR SESSION

CHASE STELL
COUNCILMAN WARD II

Join in person at 700 Doug Davis Drive, Hapeville, GA 30354 Or, visit the City's Website for live stream at
https://hapeville.org/562/Agendas-and-Minutes
November 17, 2026

6:00 PM

AGENDA

1.

CALL TO ORDER:

2.

ROLL CALL:
Alan Hallman
Mike Rast
Brett Reichert
Mark Adams
Chase Stell

3.

WELCOME:

4.

PLEDGE OF ALLEGIANCE:

5.

INVOCATION:

6.

PRESENTATIONS:
6.I.

Consideration and Action to Surplus Traffic Officer Dennis Rowe's Weapon, Badge, and
Retiree ID Card.
Background:
Customarily, when an officer retires from the police department, the department presents
the retiree with their service weapon, badge, and a retiree identification card. On Sunday,
October 18, 2026, Traffic Officer Dennis Rowe retired from the City of Hapeville Police
Department. We request Mayor and City Council declare the Glock 17 9mm handgun, serial
number BGYM715 that Traffic Officer Rowe carried on duty, a Retiree badge and a Retiree ID
card be surpluses and allow Chief Hedley to present the items to him in recognition of his
service to The City of Hapeville.

6.II.
7.

Recognition of Traffic Officer Dennis Rowe in Honor of His Retirement and Years of
Dedicated Service.

PUBLIC HEARING:
7.I.

Consideration and Action to Approve the Alcohol Beverage License Request for Nirankar 13,
LLC D/B/A- Paradise Food Mart, located at 485 N. Central Ave Ste. B, Hapeville, GA 30354.
Background:
Nirankar 13, LLC has completed all required steps in the alcohol beverage license application
process. All departmental reviews have been submitted, with no outstanding concerns or
deficiencies identified. Additionally, all required public advertising has been completed in
accordance with City regulations. The application is now being presented to the Mayor and
Council for final consideration and approval.
Staff recommends approval of the alcohol beverage license application, as all applicable
requirements have been satisfied.
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Staff Comments:
Applicant Comments:
Public Comments:
Supporting Document(s):
1.
Paradise Food Mart Application_Redacted
2.
City Planner Report
3.
Code Enforcement Report
4.
Fire Marshal Report
5.
AD589884_Redacted
7.II.

Consideration and Action to Approve the Alcohol Beverage License Request for Jegna
Restaurant and HiFi Bar, LLC, located at 1155 Virginia Ave Suite M, Hapeville, GA 30354.
Background:
Jegna Restaurant and HiFi Bar, LLC has completed the required steps in the alcohol beverage
license application process, and all departmental reviews have been submitted. However, the
establishment did not pass its initial Fire Marshal inspection and must successfully complete
a reinspection to satisfy the City's fire safety requirements. All required public advertising has
been completed in accordance with City regulations. The application is now being presented
to the Mayor and Council for final consideration and approval.
Staff recommends conditional approval of the alcohol beverage license, contingent upon the
establishment successfully passing the Fire Marshal's reinspection prior to issuance of the
license.
Staff Comments:
Applicant Comments:
Public Comments:
Supporting Document(s):
1.
Jegna Restaurant and Hifi Bar LLC Application_Redacted
2.
Menu
3.
City Planner Report
4.
Code Enforcement Report
5.
Newspaper AD_Redacted

7.III.

Consideration and Action to Approve the FY2025-2026 Budget Amendment – Second Reading
Background:
Fiscal Year 2025-2026 budget was adopted on September 16, 2025. This adopted budget called
for $19.5M in General Fund expenditures with revenues listed as $19.5M with no supplement
by an apportionment from City Fund Balance. This same budget was amended and approved
on April 7, 2026, with General Fund expenditures of $18.9M and General Fund revenues listed
as $18.9M.
As of November 17, 2026, to provide our most recent budget update for audit purposes, we are
projecting operational inflows at $21.6, which includes $497K supplemented by an
apportionment from the City’s Fund balance. The projected budget is a $2.7M increase from
the previously approved budget of $18.9M. The increased inflows consist of higher than
projected collections in:
• Bond Proceeds Related to MNX Building Purchase – $2.4M
• Local Option Sales Taxes (LOST) – $204K
• Hotel/Motel Taxes – 166K
• Real Property Taxes – $53K
• Ambulance Fees - $30K
Details of these increases and each budget line are included in your package.
A review of the City’s expenditures and budget realignment has allowed Finance to project an
overall increase in General Fund uses of $2.2M from $18.9M to $21.1M. Explanations of
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projected budget increase requests by department are listed below.
Primary drivers of the increased uses are:
• City Manager – $2.5M – Includes MNX Building Acquisition – $2.4M and 2022 Bond
Sinking Fund Transfers Related to Bond Payments – $59K
• Information Technology – Contracted Services – $164K
• Fire – Personnel Cost, Contracted Services and Supplies – $264K
• Participant Recreation – Personnel Cost and Juneteenth Related Events – $89K
Staff is requesting consideration of Mayor & Council to approve FY2025-2026 amended
budget requests. The updated amended budget will be uploaded to the City’s Website after
Mayor and Council Approval.
Staff Comments:
Public Comments:
Supporting Document(s):
1.
FY25-26 Proposed 4th Quarter Budget Adjustment Requests Summary_(All
Funds)_(Exhibit A)_CM 11-17-2026
2.
FY25-26 Proposed 4th Quarter Budget Adjustment Requests Summary and
Details_(All Funds)_(Exhibit B)_CM 11-17-2026
3.
FY25-26_Proposed 4th Quarter Budget Adj-Pie Chart of Expenses by Function-All GF
Depts_(Exhibit C)_CM 11-17-2026
4.
City of Hapeville_4th Quarter Budget Ordinance - FY25-26-(Exhibit D)_(CM 11-172026)
8.

QUESTIONS ON AGENDA ITEMS:
The public is encouraged to communicate their questions, concerns, and suggestions during Public
Comments. The Council does listen to your concerns and will have Staff follow-up on any questions
you raise. Any and all comments should be addressed to the Governing Body, not to the general public
and delivered in a civil manner in keeping with common courtesy and decorum.

9.

CONSENT AGENDA:
9.I.

Consideration and Action to Approve the October 20, 2026, Mayor and Council Meeting
Minutes.
Supporting Document(s):
1.
Drafted Minutes 10202026

9.II.

Consideration and Action to Approve the October 20, 2026, Executive Session Meeting
Minutes.

9.III. Consideration and Action to Approve the October 29, 2026, Mayor and Council Meeting
Minutes.
Supporting Document(s):
1.
Drafted Minutes 10292026
9.IV.

Consideration and Action to Approve the October 29, 2026, Executive Session Meeting
Minutes.

10.

OLD BUSINESS:

11.

NEW BUSINESS:
11.I.

Consideration and Action to Approve a Professional Services Agreement with Kimley-Horn
and Associates, Inc for the City of Hapeville’s 2027 Comprehensive Plan Update.
Background:
At its October 20, 2026 meeting, the Mayor and Council approved the selection of KimleyHorn and Associates, Inc. to complete the City of Hapeville’s 2027 Comprehensive Plan
Update. Staff was directed to negotiate the professional services contract and submit the
agreement for legal review.
Page 3 of 141

Following contract negotiations, staff recommends approval of the professional services
agreement with Kimley-Horn and Associates, Inc. in an amount not to exceed $160,000,
subject to final legal review and approval.
Supporting Document(s):
1.
Hapeville 2027 Comp Plan Update KH Agreement 11.4.2026
11.II.

Consideration of the Mayor and Council 2027 Meeting Schedule Ordinance. — First Reading.
Background:
City staff is requesting that Council approve the Ordinance for the Mayor and Council 2027
meeting schedule.
Supporting Document(s):
1.
2027 Mayor and Council Meeting Schedule
2.
Amendment to Ordinance for Regular Meetings 2027

11.III. Consideration and Action to Approve the 2027 Holiday Schedule.
Background:
City staff is requesting that Council approve the 2027 City Holiday calendar for closures.
Supporting Document(s):
1.
2027 HOLIDAY SCHEDULE
11.IV. Discussion Regarding the City of Hapeville’s Experience with the Flock Camera System.
Background:
Councilman Dr. Mark Adams requested reporting on the City of Hapeville's experience with
the Flock Camera System. Police Chief Bruce Hedley will lead the discussion and provide an
overview of the City's use of the system, its effectiveness in supporting law enforcement
operations, and any operational benefits or challenges identified.
The presentation will provide the Mayor and Council with an opportunity to review the
system's performance, ask questions, and discuss any concerns or recommendations regarding
its continued use.
12.

CITY MANAGER REPORTS:

13.

PUBLIC COMMENTS:
Members of the public wishing to speak shall sign in with the City Clerk prior to the start of the
meeting. Time limitations for Registered Comments are three (3) minutes per person. The total
Registered Comment session shall not last more than fifteen (15) minutes unless extended by Council.
Each member of the public, who fails to sign up with the City Clerk prior to the start of the meeting,
wishing to address Mayor and Council shall have a total of two (2) minutes. The entire general
comment session for Unregistered Comments shall not last more than ten (10) minutes unless
extended by Council.

14.

MAYOR AND COUNCIL COMMENTS:

15.

EXECUTIVE SESSION: When an Executive Session is required, one will be called for the following
issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel
O.C.G.A. §50-14-3(b)(2).

16.

ADJOURN:
Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible
and transparent government. We do however remind our attendees/residents that there are times
allocated for public comments on the agenda. In order for council to conduct their necessary business
at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the
appropriate time during the meeting. This will allow the City Council to conduct the business at hand
and afford our meeting attendees ample time for comments at the appropriate time during the
meeting.

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Alcohol License Establishment Planning & Zoning Review
Date

October 20, 2026

Business Name:

Nirankar 13 LLC DBA Paradise Food Mart

Business Address:

485 N Central Ave, Suite B

Business Owner:

Daljeet Kaur

Building Square Footage:

Not provided

Square footage of Business Unit: 2,271 SF
Will the establishment provide patio/outdoor dining? No
Number of Parking Spaces Provided: 8 spaces indicated on application.
STAFF USE ONLY
Zoning Classification: U-V
Permitted uses: Retail with a maximum square footage of 6,000 sf.
Are there variances approved for this property?

No known variances.

Does the proposed use require a Conditional Use Permit? Not for retail.
Number of parking spaces required by zoning: U-V , Urban Village Zoning requires 3 parking spaces per 1,000
SF or 7 parking spaces. Per the application, the number of parking spaces is compliant.
Staff Comments: Survey showing distances to schools/treatment centers, and churches should be provided.
Upon verification of the survey showing required distances, the property is compliant with zoning for
alcohol permitting purposes.

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CODE RELEVANT TO ZONING
Sec. 5-3-4. – Standards for approval, denial, renewal, suspension, or revocation.
The city manager and the city council in making determinations and recommendations on an alcohol license
application, request, revocation, suspension and/or renewal, shall be guided by the following factors:
(1)

The nature of the neighborhood immediately adjacent to the subject location, that is, whether the
same is predominantly residential, industrial or business.
The adjacent neighborhood is comprised of commercial uses.

(2)

The proximity of school grounds, school buildings, college campuses, and alcoholic treatment centers
owned and operated by the state or any county or municipal government therein.
No survey provided.

(3) Whether the subject location has adequate off street parking facilities or other parking available for its
patrons.
The number of parking spaces listed on the application is 8.
(4)

Whether the location would tend to increase and promote traffic congestion and resulting hazards
therefrom.
There is no evidence to indicate an increase in traffic; this is an existing convenience store.

Sec. 5-4-3. - Prohibited locations.
Prohibited locations. It shall be prohibited to obtain a license for the sale of malt beverages within the following
areas of the city:
(1) Within any residential zoning district or other prohibited zoning district established in the zoning
ordinance.
(2) Within a measured 100 yards of any alcoholic treatment center owned and operated by the state or
any county or municipal government therein.
(3) Within a measured 100 yards of any school building, school ground, or college campus.
Zoning Compliance
Zoning Classification: U-V, Village. The business is a convenience store and is a permitted use in the U-V, Urban
Village Zoning District.

Page 10 of 141

Code Enforcement Office
700 Doug Davis Drive
Hapeville, GA 30354

Office 404‐669‐2123
Fax 404‐669‐2140

Alcohol Establishment Code Enforcement Inspection
October 15, 2026
Date: __
Nirankar 13 LLC
Business Name: _____
485 North, Central, Ave, Hapeville GA 30354
Address: __

__________________________________

Exterior Observations:
Condition of Signage: ___Satisfactory
____ _____________________________________________
Satisfactory
Window Signage & Visibility: __
Satisfactory
Condition of Property: ____

______________________________________

Exterior Illumination: ____ Low Level

__ __ Moderate Level

_ ✔__ High Level

Employee ID Badges: ____ In Compliance
progress)

____ Non‐Compliant

✔ N/A (in
___

Interior Observations:
Alcohol License __ _ In Compliance
Interior Illumination: ____ Low Level
Unknown
✔
Cameras:
__ _ In Compliance
(in‐progress)
Broken Packages: __ _ In Compliance

____ Non‐Compliant
_ _ Moderate Level

__✔ Not issued
_✔
_ High Level

____ Non‐Compliant

_

N/A

____ Non‐Compliant

__ ✔

N/A

Traffic Considerations:
4 _____Notes:_Dark Window's see photo's
Private Property Accidents ___
0
COMPLIANCE: Please correct the code violations within _____
days from receipt of this notice
to be considered for an Alcohol License.

RIGHT TO APPEAL: Appeals are made thru the ARB, City of Hapeville Mayor and Council by
contacting City Hall at 404‐669‐2100. Non‐compliance may result in a Court Citation.
Additional Violations Noted:
History:
Law Enforcement: 57

calls Code Enforcement: 5

calls

Inspector’s Signature

A. Ofori # 104

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TIMES JOURNAL, INC.
P.O. BOX 1633
ROME GA 30162−1633
(770)795−3050
ORDER CONFIRMATION
Salesperson: EDDIE PORTER
Printed at 10/23/26 11:56 by eport−tj
−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−
Acct #: 260798
Ad #: 589884
Status: New CHOLD
DALJEET KAUR
485 N CENTRAL AVE],
HAPEVILLE GA 30354

Start: 11/04/2026
Stop: 11/11/2026
Times Ord: 2
Times Run: ***
LEGLV 1.00 X 1.53 Words: 60
Total LEGLV 1.53
Class: 9010 ALCOHOLIC BEVERAGES
Rate: FABL
Cost: 520.00
# Affidavits: 1
Ad Descrpt: FN6131 PARADISE FOOD MART
Contact:
Descr Cont: FN6131 GPN02 APPLICATION
Phone:
Given by: *
Fax#:
P.O. #:
Email:
Created:
eport 10/23/26 11:49
Agency:
Last Changed: eport 10/23/26 11:56
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PUB ZONE EDT TP RUN DATES
SFUL A
95 S 11/04,11
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AUTHORIZATION
Under this agreement rates are subject to change with 30 days notice. In the
event of a cancellation before schedule completion, I understand that the
rate charged will be based upon the rate for the number of insertions used.
_____________________________________
Name (print or type)

_____________________________________
Name (signature)

.
FN6131
gpn02
Application
has been
made by Paradise Food
Mart, Owner Daljeet
Kaur at 485 N Central
ave, Hapeville, GA 30354
for the issuance of a 2026
Alcohol Retail. A Public
Hearing will be held by
Hapeville Mayor and
Council on 17th November, 2026, at 6:00PM, at
Hapeville
Municipal
Complex at 700 Doug
Davis Drive, Hapeville,
Georgia 30354.
11:4,11,2026
#589884-EP

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Alcohol License Establishment Planning & Zoning Form
Date:

October 20, 2026

Business Name:

Jegna Restaurant and HiFi Bar

Business Address:

1155 Virginia Avenue, Ste M

Business Owner:

Danila Battiste

Building Square Footage: 19,281
Square footage of Business Unit: 2,984 SF
Will the establishment provide patio/outdoor dining? N/A
Number of Parking Spaces Provided: Shared parking, 103 per application.
STAFF USE ONLY
Zoning Classification: U-V, Urban Village
Sec. 93-11.2-3. Permitted uses.
Restaurants, grills, cafes, taverns and similar eating and drinking establishments with a maximum size of 6,000
square feet, but excluding drive-in restaurants, fast food restaurants, or restaurants in which patrons are not
served exclusively seated or standing at a counter. Such restaurants, grills, cafes, taverns and similar eating and
drinking establishments shall be allowed to operate no more than six billiard tables upon the premises.
Does the proposed use require a Conditional Use Permit? No.
Number of parking spaces required by zoning: 6, which will be met by shared parking.
Outdoor dining: None.
Staff Recommendation: Compliant for zoning.

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Zoning Compliance
Zoning Classification: U-V, Urban Village. The business is a restaurant which has an approved occupational tax
permit in the U-V, Urban Village Zoning district.
Alcoholic Beverage Ordinance Compliance
Sec. 5-6-3. - On-premises consumption regulations generally.
The following regulations shall apply to licensed on-premises consumption establishments:
(2) No pouring of liquor, malt beverages, or wine, or any other on-premises alcohol service shall be
permitted between the hours of 12:00 a.m. and 8:00 a.m. for licensed establishments whose property
lines abut an area zoned residential, and 2:00 a.m. and 8:00 a.m. for all others. Except for bed and
breakfasts and hotels, all patrons shall vacate such licensed establishments whose property lines abut
an area zoned residential no later than 12:45 a.m., and 2:45 a.m. for all others. For purposes of this
subsection, "residential" shall mean any parcel of land designated for use as a single or multifamily
dwelling and duplexes.
The stated business hours are: Monday through Friday, 7am to 9pm and Saturday and Sunday 10a to
11pm. There are no residential properties abutting the proposed location.
Sec. 5-3-4. – Standards for approval, denial, renewal, suspension or revocation.
(1) The nature of the neighborhood immediately adjacent to the proposed location, that is, whether
the same is predominantly residential, industrial or business.
The proposed location is in a commercial area of Hapeville. There are other restaurants on the
same property that have received alcohol licenses.
(2) The proximity of churches, school buildings, school grounds, college campuses, and alcoholic
treatment centers owned and operated by the state or any county or municipal government
therein.
There is no minimum distance required for on-site premises consumption from the nearest
churches, school/school grounds, college campuses, or alcohol treatment centers.
(3) Whether the proposed location has adequate off-street parking facilities or other parking
available for its patrons.
Parking available per the approved site plan (Board of Appeals) is supposed to be 115 spaces.
The application indicates there are 103 spaces available. There are other restaurants in the
building that also utilize the same parking lot.
(4) Whether the location would tend to increase and promote traffic congestion and resulting hazards
therefrom.
This business is in an existing commercial center. No additional traffic is expected.

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Sec. 5-6-7. - Regulations of restaurants; reporting food sales.
(a) A restaurant holding an alcohol beverage license must (i) be open to the public at least six hours per
day, serving at least two meals per day, with a minimum serving time of three hours per meal; and (ii)
serve meals at least six days a week with the exception of weeks including holidays, vacations, and
periods of redecorating. Before any repair, redecorating or any period of closure other than nationally
recognized or religious holidays, vacations or emergencies, the details of such repair or redecorating
shall require approval by the city manager who shall first submit such information to the city manager
for review and recommendation. Where closure is the result of a catastrophic emergency, post
closure review can be applied for; however, such review request must be applied for by the license
holder no later than 30 days post closure or the same closure may be prosecuted as a violation of this
section and may result in administrative proceedings as well.
Compliant
(a) Serving of alcoholic beverages at off-premises locations shall not be the principal business of the
restaurant and consumption on the premises shall only be incidental thereto.
N/A
(b) As used in this section, seating capacity shall mean that no more than 25 percent of such seating shall
be at a common table or counter area or shall be other than individual tables or booths designed for
seating of at least two individuals.
Should be confirmed by Fire Marshall and/or Police Department
(c) The restaurant, including its front facing exterior windows and doors, shall be designed in a manner
which affords police and public safety personnel a clear view into the restaurant's interior.
Compliant, confirm with Fire Marshall and/or Police Department.
(d) The restaurant, including its front facing exterior windows and doors, shall be designed in a manner
which affords police and public safety personnel a clear view into the restaurant's interior.
(e) The principal business of a restaurant shall be the sale of food. As used in this section, principal
business shall mean that at least 30 percent of the receipts of such business shall come from the sale of
food. While a separate license shall be required for each food establishment within a hotel, the food and
alcohol sales percentages for a hotel shall be calculated as an aggregate number for the hotel and not
based on each individually licensed establishment.
Compliant per occupational tax permit. Must submit receipts to City Clerk

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CamScanner
Page
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TIMES JOURNAL, INC.
P.O. BOX 1633
ROME GA 30162−1633
(770)795−3050
ORDER CONFIRMATION
Salesperson: EDDIE PORTER
Printed at 10/28/26 16:47 by eport−tj
−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−
Acct #: 260902
Ad #: 591373
Status: New CHOLD
DANILA BATTISTE
SUITE M
1155 VIRGINIA AVE
ATLANTA GA 30354

Start: 11/04/2026
Stop: 11/11/2026
Times Ord: 2
Times Run: ***
LEGLV 1.00 X 2.01 Words: 66
Total LEGLV 2.01
Class: 9010 ALCOHOLIC BEVERAGES
Rate: FABL
Cost: 520.00
# Affidavits: 1
Ad Descrpt: FN6529 JEGNA RESTAURANT
Contact:
Descr Cont: FN6529 GPN02 ON PREMISE C
Phone:
Given by: *
Fax#:
P.O. #:
Email:
jegnarestaurantandhifibar@gm Created:
eport 10/28/26 16:42
Agency:
Last Changed: eport 10/28/26 16:46
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PUB ZONE EDT TP RUN DATES
SFUL A
95 S 11/04,11
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AUTHORIZATION
Under this agreement rates are subject to change with 30 days notice. In the
event of a cancellation before schedule completion, I understand that the
rate charged will be based upon the rate for the number of insertions used.
_____________________________________
Name (print or type)

_____________________________________
Name (signature)

.
FN6529
gpn02
On Premise
Consumption
Application
has been
made by Jegna Restaurant and HiFi Bar, Owner Danila Battiste, 1155
Virginia Ave, Suite M,
Atlanta, GA 30354 for Issuance of a 2026 & 2027
Alcohol Beverage onpremises Consumption of
Beer, Wine and Liquor.
A Public Hearing will
take place on
Date: Tuesday, November 17th
Time: 6:00pm
Location: Municipal
700 Doug Davis Drive
Hapeville GA 30354
11:04,11,2026
#591373-EP

Page 50 of 141

CITY OF HAPEVILLE
FISCAL YEAR 2025-2026 PROPOSED 4TH QUARTER BUDGET REQUESTS SUMMARY - ALL FUNDS

EXHIBIT A

Current
Approved Budget
2025-26

REVENUE/EXPENDITURES SUMMARY:

Proposed
Budget Requests
2025-26

REVENUE:
GENERAL FUND:
REVENUE DESCRIPTION
TOTAL TAXES
TOTAL LICENSES & PERMITS
TOTAL INTERGOVERNMENTAL REV
TOTAL CHARGES FOR SERVICES

15,142,388
723,950
30,376
573,835

15,383,228
447,421
25,376
534,907

TOTAL FINES AND FORFEITURES
TOTAL INVESTMENT INCOME
TOTAL CONTRIBUTIONS
TOTAL MISC REVENUE
TOTAL OTHER FINANCING SOURCES - (LESS FUND BAL ALLOC)
TOTAL REVENUE-GF: (NOT INCLUDING FUND BALANCE ALLOC)

460,000
100
41,475
55,273
1,843,033
18,870,430

313,700
30
19,943
26,070
4,829,056
21,579,731

PROJECTED FUND BALANCE ALLOCATION - GENERAL FUND

0

496,626

18,870,430
10,000
95,464
29,001
812,858
45,000
3,300,000
150,000
806,747
435,800
1,885,800
6,649,600
310,000
736,150

21,579,731
12,630
143,508
39,533
589,965
45,000
3,742,411
118,000
820,304
490,757
1,965,388
7,143,200
258,200
804,800

34,136,850

37,753,427

REVENUE SUMMARY - ALL FUNDS:
FUND # FUND DESCRIPTION
100
201
205
210
215
220
275
280
290
301
350
505
506
540

GENERAL FUND - (FUND BALANCE ALLOCATION NOT INCLUDED)
SPECIAL REVENUE FUNDS
TAX ALLOCATION DISTRICT
ASSET FORFEITURE FUND
E-911 FUND
ARP GRANT FUND
HOTEL & MOTEL TAX FUND
VEHICLE EXCISE FUND
TRADE & TOURISM FUND
CAPITAL PROJECTS FUND
T-SPLOST FUND
WATER & SEWER FUND
STORMWATER UTILITY FUND
SOLID WASTE/RECYCLING FUND

TOTAL REVENUE - ALL FUNDS:

Page: 1 of 3

Page 51 of 141

CITY OF HAPEVILLE
FISCAL YEAR 2025-2026 PROPOSED 4TH QUARTER BUDGET REQUESTS SUMMARY - ALL FUNDS

EXHIBIT A

Current
Approved Budget
2025-26

REVENUE/EXPENDITURES SUMMARY:

Proposed
Budget Requests
2025-26

EXPENDITURES BY DEPARTMENT & FUND
GENERAL FUND - EXPENDITURES - BY DEPARTMENT
DEPT# DEPT NAME
1110
1310
1320
1330
1400
1510
1515
1530
1540
1565
2650
3210
3510
4100
4210
6120
7400
7450
7520
7550
9100

CITY COUNCIL
MAYOR
CITY MANAGER
CITY CLERK
ELECTIONS
FINANCE & ADMINISTRATION
CUSTOMER FINANCIAL SERVICES
LEGAL SERVICES
HUMAN RESOURCES
INFORMATION TECHNOLOGY
MUNICIPAL COURT
POLICE ADMINISTRATION
FIRE ADMINISTRATION
PUBLIC WORKS ADMINISTRATION
HIGHWAY AND STREETS
PARTICIPANT RECREATION
PLANNING & ZONING
CODE ENFORCEMENT
ECONOMIC DEVELOPMENT
MAIN STREET
OTHER FINANCING USES/TRANSFERS

56,987
24,865
1,027,249
242,746
0
540,402
441,797
210,300
601,613
520,000
453,803
5,164,504
4,821,209
1,485,674
1,137,583
1,075,564
96,650
296,971
535,672
80,360
56,483

52,893
22,390
3,532,723
237,529
0
510,000
431,052
238,800
595,924
684,300
449,686
4,938,270
5,084,983
1,452,622
1,178,049
1,164,410
58,068
280,313
559,177
93,785
14,757

TOTAL: GENERAL FUND EXPENDITURES

18,849,446

21,579,730

20,986

0

PROJECTED FUND BALANCE ADDITION - GENERAL FUND

Page: 2 of 3

Page 52 of 141

CITY OF HAPEVILLE
FISCAL YEAR 2025-2026 PROPOSED 4TH QUARTER BUDGET REQUESTS SUMMARY - ALL FUNDS

EXHIBIT A

Current
Approved Budget
2025-26

REVENUE/EXPENDITURES SUMMARY:

Proposed
Budget Requests
2025-26

FUND # DESCRIPTION
100
201
205
210
215
220
275
280
290
301
350
505
506
540

GENERAL FUND (NET)
SPECIAL REVENUE FUNDS
TAX ALLOCATION DISTRICT
ASSET FORFEITURE FUND
E-911 FUND
ARP GRANT FUND
HOTEL & MOTEL TAX FUND
VEHICLE EXCISE FUND
TRADE & TOURISM FUND
CAPITAL PROJECTS FUND
T-SPLOST FUND
WATER & SEWER FUND
STORMWATER UTILITY FUND
SOLID WASTE/RECYCLING FUND

18,849,446
10,000
95,464
29,001
812,858
45,000
3,300,000
150,000
806,747
435,800
1,885,800
6,406,660
276,071
724,150

21,579,730
12,630
143,508
39,533
589,965
45,000
3,742,411
118,000
820,304
490,757
1,965,388
7,362,691
297,126
824,731

TOTAL EXPENDITURES - ALL FUNDS

33,826,997

38,031,774

TOTAL REVENUE OVER/(UNDER) TOTAL EXPENDITURES-ALL FUNDS

309,853

(278,347)

* Explanation - Excess Expenditures Over Revenue
100 GENERAL FUND - Projected Fund Balance Addition
201 SPECIAL REVENUE FUNDS
205 TAX ALLOCATION DISTRICT
210 ASSET FORFEITURE FUND
215 E-911 FUND
220 ARP GRANT FUND
275 HOTEL & MOTEL TAX FUND
280 VEHICLE EXCISE FUND
290 TRADE & TOURISM FUND
301 CAPITAL PROJECTS FUND
350 T-SPLOST FUND
505 WATER & SEWER FUND - Excess Expenditures Over Revenue
506 STORMWATER FUND - Excess Expenditures Over Revenue
540 SOLID WASTE FUND - Excess Expenditures Over Revenue
TOTAL

20,984
0
0
0
0
0
0
0
0
0
0
242,940
33,929
12,000
309,853

1
0
0
0
(0)
0
0
0
(0)
0
0
(219,491)
(38,926)
(19,931)
(278,347)

Page: 3 of 3

Page 53 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
YTD

Current
Approved Budget
Last Updated Date:

09/30/2026
11/12/2026

Current
Budget

FY
2025-26

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

100 GENERAL FUND - REVENUE SUM
DESCRIPTION
TAXES
LICENSES AND PERMITS
INTERGOVERNMENTAL REV
CHARGES FOR SERVICES
FINES AND FORFEITURES
INVESTMENT INCOME
CONTRIBUTIONS
MISC REVENUE
OTHER FINANCING SOURCES

15,142,388
723,950
30,376
573,835
460,000
100
41,475
55,273
1,843,033

15,374,141
447,411
25,376
502,590
313,643
28
19,736
25,965
4,332,430

240,840
(276,529)
(5,001)
(38,928)
(146,300)
(70)
(21,532)
(29,203)
2,986,023

15,383,228
447,421
25,376
534,907
313,700
30
19,943
26,070
4,829,056

TOTAL REVENUES

18,870,430

21,041,320

2,709,301

21,579,731

56,987
24,865
1,027,249
242,746
0
540,402
441,797
210,300
601,613
520,000
453,803
5,164,504
4,821,209
1,485,674
1,137,583
1,075,564
96,650
296,971
535,672
80,360

52,710
22,338
3,531,440
237,094
0
499,618
430,112
238,743
516,107
684,070
449,114
4,933,932
5,076,654
1,451,540
1,176,772
1,154,256
56,862
279,659
554,237
93,585

(4,094)
(2,475)
2,505,474
(5,217)
0
(30,402)
(10,745)
28,500
(5,689)
164,300
(4,117)
(226,234)
263,774
(33,052)
40,466
88,846
(38,582)
(16,658)
23,505
13,425

52,893
22,390
3,532,723
237,529
0
510,000
431,052
238,800
595,924
684,300
449,686
4,938,270
5,084,983
1,452,622
1,178,049
1,164,410
58,068
280,313
559,177
93,785

56,483

22,112

(41,726)

14,757

18,870,432

21,460,954

2,709,298

21,579,730

(2)

(419,635)

3

1

Higher Than Projected Local Option Sales Taxes

Budget Decrease Per Lee - All Major projects done for FY26 (Solis & Dogwood)-241K

Bond Proceeds-Associated with MNX Blding Purch+Additional H/M Rev (116K)+Fd Bal Usage (504K)

100 GENERAL FUND - EXPENDITURE SUMMARY
DEPARTMENTS

FY25

1110 - CITY COUNCIL
General Government
4
1310 - MAYOR
General Government
1
1320 - CITY MANAGER
General Government
1
1330 - CITY CLERK
General Government
2
1400 - ELECTIONS
General Government
1510 - FINANCE & ACCOUNTING
General Government
3
1515 - CUSTOMER FINANCIAL SERVICES General Government
4
1530 - LEGAL SERVICES
General Government
1540 - HUMAN RESOURCES
General Government
2
1565 - INFORMATION TECHNOLOGY General Government
2650 - MUNICIPAL COURT
Judicial
2
3210 - POLICE ADMINISTRATION
Police Administration
38
3510 - FIRE ADMINISTRATION
Fire Administration
39
4100 - PUBLIC WORKS ADMINISTRATION Community Services
11
4210 - HIGHWAY AND STREETS
Community Services
8.5
6120 - PARTICIPANT RECREATION
Participant Recreation 20
7400 - PLANNING & ZONING
Development & Planning
7450 - CODE ENFORCEMENT
Police Administration
3
7520 - ECONOMIC DEVELOPMENT
Development & Planning 3
7550 - MAIN STREET
Development & Planning

FY26
4
1
1
2
3
4
2
2
40
39
11
8.00
19
2
3

9100 - OTHER FINANCING USES/TRANSFERS
General Government
TOTAL EXPENDITURES:
REVENUE OVER/(UNDER) EXPENDITURES

141.5

140.50

Department Adjustment of 5% Applied
Department Adjustment of 5% Applied
MNX Building Acquisition

Includes additional audit cost for Bridge Period.
Increase in Credit Card related fees
Budget increase is due to increase in projected Group Insurance for Retirees.
Includes Additional 161K for Contracted Services
Department Adjustment of 5% Applied
Increase in Fulton County Emergency Service - Radio User License Agreement
Increase Personnel Cost - (236K) and increase in Supplies (45K)
Increase 38K-Personnel Costs, 17K-Contracted Svcs, 32K-Supplies, 5K-Eqpmt

Increase in Personnel Cost & Supplies
Increase in cost related to Juneteenth Events & Increase in Personnel Cost
Department Adjustment of 5% Applied
Includes 2projected
Vehiclescost
- One
F-150 @
$40.8K
One Ford
@ City
$30K
Additional
for Ford
development
plan
review,&meetings
andMavrick
state of the
videography service including
special Council events

Department Adjustment of 5% Applied
Includes GF Transfers to Trade & Tourism

Fund 100 - Available Fund Balance at FYE 09/30/2025 = 2,412,517.63

Page: 1 of 58

Page 54 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

100 GENERAL FUND - REVENUE DETAIL
REVENUES
TAXES
100-0-0000-311100 Real Property-Current
100-0-0000-311104 Real Property-Special
100-0-0000-311110 Special Tax Distr-Real
100-0-0000-311150 Public Utilities - CY
100-0-0000-311200 Real Property -Prior Y
100-0-0000-311300 Personal Property-Curr
100-0-0000-311310 Motor Vehicle
100-0-0000-311400 Personal Property-Prio
100-0-0000-311600 Real Estate Intangible
100-0-0000-311710 Franchise Tax-Georgia
100-0-0000-311730 Franchise Tax-Atlanta
100-0-0000-311750 Franchise Tax-Televisi
100-0-0000-311760 Franchise Tax-Bell Sou
100-0-0000-311770 Franchise Tax - Verizo
100-0-0000-311790 Franchise Tax-Other
100-0-0000-313100 Local Option Sales & U
100-0-0000-313910 Real Estate Transfer T
100-0-0000-313920 Railroad Tax
100-0-0000-314200 Alcoholic Beverage Exc
100-0-0000-314300 Local Option Mixed Dri
100-0-0000-316100 Occupational Tax Fee
100-0-0000-316200 Insurance Premium Taxe
100-0-0000-319100 Property Tax Penalties
100-0-0000-319500 Fi Fe
100-0-0000-319600 GTS Fees

7,500,000
469,451
144,845
772,500
35,000
960,000
175,000
22,100
90,000
807,640
40,000
35,000
20,000
2,200
10,000
2,350,000
50,000
3,950
190,000
150,000
550,000
720,702
30,000
4,000
10,000

7,552,517
469,451
144,829
776,743
43,442
936,738
188,196
2,083
52,289
807,573
77,731
25,121
16,173
0
13,778
2,545,752
31,910
3,950
169,148
180,151
543,968
720,952
45,803
2,970
22,872

52,517
0
0
4,300
8,446
(23,200)
13,200
(20,000)
(37,700)
0
38,000
(9,800)
(3,800)
(2,200)
3,827
203,500
(18,000)
0
(20,500)
30,200
(6,000)
250
15,900
(1,000)
12,900

7,552,517
469,451
144,845
776,800
43,446
936,800
188,200
2,100
52,300
807,640
78,000
25,200
16,200
0
13,827
2,553,500
32,000
3,950
169,500
180,200
544,000
720,952
45,900
3,000
22,900

TOTAL TAXES

15,142,388

15,374,141

240,840

15,383,228

Reduced $500K Per City Manager
Kimptom Payment Expected September 2026
0
Updated for FY26 to 772.5K
0
Reduced to 937K - Confirmed by Melanie Hention - Tax Specialist
Reduced to 2.1K - Confirmed by Melanie Hention - Tax Specialist
Projected Budget Amount Confirmed by Kathy Stargell-Clark
Increase to 800K Per CM
Projecting 78K

0

0
Projecting 16.2K
0
0
Projecting 2.55M (September 2026 Projected & Accrued - Not Yet Received)
Projecting 32K
0
Projecting 170K
0
Increase to 550K Per CM
0
0
0
Increase Amount Per Melanie Hention
0

Page: 2 of 58

Page 55 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

LICENSES AND PERMITS
100-0-0000-321100 Alcoholic Beverage Lic
100-0-0000-321130 Liquor License Fee
100-0-0000-321140 Alcohol Server ID Card
100-0-0000-321200 Business Permits - Fee
100-0-0000-322400 Film Permit Fees
100-0-0000-322900 Building Permits
100-0-0000-323301 ST Rental-(STR)-App Fe
100-0-0000-323303 ST Rental-(STR)-Renewa
0
TOTAL LICENSES AND PERMITS

197,600
100
12,000
1,250
2,500
500,000
5,000
5,500

179,077
34
13,290
0
2,275
241,235
2,500
9,000

(18,523)
(66)
1,300
(1,250)
(225)
(258,766)
(2,500)
3,500

179,077
34
13,300
0
2,275
241,235
2,500
9,000

0
0
0

723,950

447,411

(276,529)

447,421

0

100-0-0000-331105 Fire Grant/Safety Equi

9,276

9,276

(1)

9,276

100-0-0000-334002 Parks Grant 100%
100-0-0000-335600 Georgia Power Grant Re
100-0-0000-336001 County Grants
_
TOTAL INTERGOVERNMENTAL REV

10,000
5,000
6,100

5,000
5,000
6,100
______________
25,376

(5,000)
0
0

5,000
5,000
6,100

0
2 Parks and Recreation grants totaling $10K ($5K ea). Expecting to reclass $5K from Misc Revenue and
other $5K is expected by 9/30/26
0
0

(5,001)

25,376

0

No Budget Change Per Sharee - Trans Merchant Vendors & Food Trucks
0
Budget Decrease Per Lee - All Major projects done for FY26 (Solis & Dogwood)-241K

0
0

INTERGOVERNMENTAL REV

___________

30,376

Page: 3 of 58

Page 56 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

CHARGES FOR SERVICES
100-0-0000-341100 Court Costs
100-0-0000-341110 Technology Fee - Court
100-0-0000-341120 Probation Fees/Fines
100-0-0000-341130 Restitution
100-0-0000-341190 Other Charges for Serv
100-0-0000-341191 Return Check Fees
100-0-0000-341300 Planning & Dev Fees &
100-0-0000-341330 Tree Removal Fees
100-0-0000-341920 Convenience Fees
100-0-0000-341930 Wrecker Fees
100-0-0000-342120 Accident Reports
100-0-0000-342125 VIN Check Fees
100-0-0000-342330 Prisoner Housing Fee
100-0-0000-342400 Administrative/Technol
100-0-0000-342600 Ambulance Fees
100-0-0000-342660 Fire Department Report
100-0-0000-342670 Fire Dept Fees
100-0-0000-342675 Plan Review
100-0-0000-342680 Fire Dept Permits
100-0-0000-342900 Criminal History
100-0-0000-347400 Coach's Equipment Reim
100-0-0000-347500 Rec Rental & Miscellan
100-0-0000-347502 Rec Cheerleading/Dance
100-0-0000-347503 Rec Football
100-0-0000-347504 Rec Basketball
100-0-0000-347505 Rec Tournaments
100-0-0000-347506 Rec Baseball/Girl's So
100-0-0000-347508 Rec Children's Program
100-0-0000-349300 Bad Check Fees

10
53,000
156,000
10
200
170
10,000
25,000
15,000
9,700
2,000
2,200
700
200
230,000
5
250
700
100
5,000
5,000
5,700
5,000
6,000
6,000
856
7,000
28,000
34

50
35,285
103,801
0
2,520
0
7,970
0
20,007
6,550
1,240
1,635
0
216
227,725
0
25
8,262
0
3,460
0
2,080
0
14,950
2,275
1,519
10,050
52,970
0

40
(17,683)
(52,190)
(10)
2,320
(170)
(2,030)
(25,000)
5,008
(3,150)
(760)
(565)
(700)
16
30,000
(5)
(225)
7,562
(100)
(1,540)
(5,000)
(3,620)
(5,000)
8,950
(3,725)
663
3,050
24,970
(34)

50
35,317
103,810
0
2,520
0
7,970
0
20,008
6,550
1,240
1,635
0
216
260,000
0
25
8,262
0
3,460
0
2,080
0
14,950
2,275
1,519
10,050
52,970
0

TOTAL CHARGES FOR SERVICES

573,835

502,590

(38,928)

534,907

0
Projected Budget Amount Confirmed by Kathy Stargell-Clark
Projected Budget Amount Confirmed by Kathy Stargell-Clark
0
0
0
Budget Amount Confirmed by Adrienne Senter
No Tree Removal Revenue Expected for FY26 Per Tonya Hutson
0
0
0
0
0
0
More Ambulance Transports Expected Per Chief Condrey - 260K
0
0
Budget Confirmed by Fire Marshall Jennifer Brown
0
0
Decrease Per Tod - Funds Not Expected
Decrease Per Tod
0
0
0
0
0
0
0
0

Page: 4 of 58

Page 57 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

FINES AND FORFEITURES
100-0-0000-351100 Court Fines
100-0-0000-351150 Code Enforcement Liens

450,000
10,000

313,643
0

(136,300)
(10,000)

313,700
0

0
0

TOTAL FINES AND FORFEITURES

460,000

313,643

(146,300)

313,700

0

100-0-0000-361100 Interest Revenues

100

28

(70)

30

0

TOTAL INVESTMENT INCOME

100

28

(70)

30

0

100-0-0000-373210 Contributions/Donation
100-0-0000-375000 Festival Contributions
100-0-0000-375110 Community Garden Reven
100-0-0000-376000 Main Street Donations

6,000
28,200
300
500

1,400
15,993
0
500

(4,600)
(12,000)
(300)
0

1,400
16,200
0
500

0
0
0
0

100-0-0000-377000 Main Street - Miscella

6,475

1,843

(4,632)

1,843

0

TOTAL CONTRIBUTIONS

41,475

19,736

(21,532)

19,943

0

100-0-0000-381110 Misc Revenue
100-0-0000-381150 Insurance Reimbursemen
100-0-0000-381200 Other Reimbursements
100-0-0000-381550 Main Street-Misc/Photo Rev

25,000
20,000
10,000
273

18,165
6,935
0
865

(6,800)
(13,000)
(10,000)
597

18,200
7,000
0
870

0
0
0
0

TOTAL MISC REVENUE

55,273

25,965

(29,203)

26,070

0

100-0-0000-393200 Proceeds from Loans
100-0-0000-395250 PY Fund Balance Alloc

550,000
0

475,821
0

(74,179)
496,626

475,821
496,626

Police-3210-190.5K+Fire 3510-133K+80.8K (Airpacks Added Per CM)+Code Enforcement-7450-71KProjected Financing
Use of Fund Balance Allocation

100-0-0000-395295 Transfer from Dev Auth
100-0-0000-395296 T'fer Proceeds from DA
100-0-0000-395300 Transfer from Hotel/M

55,533
0
1,237,500

63,613
2,389,592
1,403,404

8,080
2,389,592
165,904

63,613
2,389,592
1,403,404

TOTAL OTHER FINANCING SOURCES

1,843,033

4,332,430

2,986,023

4,829,056

0

TOTAL REVENUE

18,870,429

21,041,320

2,709,301

21,579,730

0

INVESTMENT INCOME

CONTRIBUTIONS

MISC REVENUE

OTHER FINANCING SOURCES

37.50%

Includes 63K (TowerCom) + 533 To Close Out HAD Bond Project Account 9309

Bond Proceeds - Associated with Building Purchase-MNX Building

GF - 37.50% of Total Hotel Motel Revenue

Page: 5 of 58

Page 58 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

100-GENERAL FUND
DEPARTMENTAL EXPENDITURES
DEPARTMENT - COUNCIL
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-1110-511200 Part-time Employees
100-5-1110-512200 Social Security FICA C
100-5-1110-512300 Medicare

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT
TOTAL HEAD CT

0
4
0
0
4

0
4
0
0
4

31,200
1,934
452

31,251
1,938
453

51
4
1

31,251
1,938
453

33,587

33,642

56

33,643

0

100-5-1110-522050 Meeting expenses
100-5-1110-523500 Travel
100-5-1110-523700 Education & Training

10,000
6,000
5,000

8,721
5,124
2,485

(1,200)
(800)
(2,500)

8,800
5,200
2,500

0
0

TOTAL CONTRACTED SERVICES

21,000

16,330

(4,500)

16,500

100-5-1110-531100 Supplies

2,400

2,738

350

2,750

TOTAL SUPPLIES & MINOR EQPT

2,400

2,738

350

2,750

0

TOTAL COUNCIL

56,987

52,710

(4,094)

52,893

3,060

TOTAL PERSONNEL SERVICES

Adjusted budget to actual after adding accrued amount for period 09/21/2026 - 09/30/2026.
0
0

CONTRACTED SERVICES

Training for Council Members & GMA Conference
0

SUPPLIES & MINOR EQPT
More Supplies Needed Than Projected

Page: 6 of 58

Page 59 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - MAYOR
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-1310-511200 Part-time Employees
100-5-1310-512200 Social Security FICA C
100-5-1310-512300 Medicare

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT
TOTAL HEAD CT

0
1
0
0
1

0
1
0
0
1

8,400
521
122

8,414
522
122

14
1
0

8,414
522
122

0
0
0

9,043

9,058

15

9,058

0

100-5-1310-523500 Travel
100-5-1310-523700 Education & Training

3,000
1,500

1,971
800

(1,000)
(700)

2,000
800

TOTAL CONTRACTED SERVICES

4,500

2,771

(1,700)

2,800

100-5-1310-531100 Supplies
100-5-1310-531700 Supplies - Other

6,890
4,432

6,078
4,432

(790)
0

6,100
4,432

TOTAL SUPPLIES & MINOR EQPT

11,322

10,509

(790)

10,532

0

TOTAL MAYOR

24,865

22,338

(2,475)

22,390

1,400

TOTAL PERSONNEL SERVICES
CONTRACTED SERVICES

No Budget Change Per Sharee-ADDITIONAL EXPENSES NOT YET POSTED-GMA Conference & Hotel
0
0

SUPPLIES & MINOR EQPT
Employee & Holiday Luncheon - Caterer Fee & Decorations
Annual Employee Christmas Luncheon - Service Awards & Givaways

Page: 7 of 58

Page 60 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - CITY MANAGER
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-1320-511100 Regular Employees
100-5-1320-511335 Incentive Wages-(1TP)
100-5-1320-512100 Group Insurance
100-5-1320-512200 Social Security - FICA
100-5-1320-512300 Medicare
100-5-1320-512500 Money Purchase Pension
100-5-1320-512740 Auto Allowance

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

1
0
0
0

1
0
0
0

135,000
2,700
11,002
8,537
1,997
17,213
4,800

155,904
2,700.00
15,675
9,601
2,245
19,798
4,809

20,904
0
4,673
1,064
248
2,612
10

155,904
2,700.00
15,675
9,601
2,245
19,825
4,810

181,249

210,731

29,511

210,760

100-5-1320-521200 Professional
100-5-1320-523110 Insurance - Liability
100-5-1320-523115 Insurance - Worker's C
100-5-1320-523200 Communications
100-5-1320-523300 Advertising
100-5-1320-523500 Travel
100-5-1320-523600 Dues & Fees
100-5-1320-523700 Education & Training

12,000
325,000
361,000
2,500
500
4,000
5,000
15,000

34,787
321,795
376,355
2,355
0
5,749
5,708
4,455

22,800
(3,150)
16,120
0
(500)
1,800
750
(10,500)

34,800
321,850
377,120
2,500
0
5,800
5,750
4,500

TOTAL CONTRACTED SERVICES

725,000

751,204

27,320

752,320

0

100-5-1320-531100 Supplies
100-5-1320-531300 Operating Lease
100-5-1320-531600 Small Equipment<5000

1,000
2,700
0

906
2,894
162

0
200
200

1,000
2,900
200

0
0
0

TOTAL SUPPLIES & MINOR EQPT

3,700

3,963

400

4,100

0

TOTAL PERSONNEL SERVICES

TOTAL HEAD CT

1

1

Vacation buy back - $21K included
0
0
Vacation buy back included
Vacation buy back included
0
0
0

CONTRACTED SERVICES
Includes Tax Anticipation Note (TAN) Closing Cost
Increase in insurance rates - To accrue 9.6K for FY26 Paid 10/26 - Georgia Interlocal
To accrue 16K for FY26 Paid 10/26 - Arthur Gallagher
0

City Manager and certain Council Travel
0
GMA Conference-Retreat

SUPPLIES & MINOR EQPT

Page: 8 of 58

Page 61 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

CAPITAL OUTLAYS > $5000
100-5-1320-541300 Land & Buildings

0

2,389,592

2,389,592

2,389,592

TOTAL CAPITAL OUTLAYS > $5000

0

2,389,592

2,389,592

2,389,592

100-5-1320-582022 Trf to DA-2022 Bond

117,300

175,950

58,650

175,950

TOTAL DEBT SERVICE

117,300

175,950

58,650

175,950

TOTAL CITY MANAGER

1,027,249

3,531,440

2,505,474

3,532,723

Cost Associated with Building Purchase at 3469 Dearborn Plaza
0

DEBT SERVICE
Moved 2022 Bond Payments to 295 Development Authority Per CM.
0

Page: 9 of 58

Page 62 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - CITY CLERK
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-1330-511100 Regular Employees
100-5-1330-511300 Overtime
100-5-1330-511335 Incentive Wages-(1TP)
100-5-1330-512100 Group Insurance
100-5-1330-512200 Social Security FICA C
100-5-1330-512300 Medicare
100-5-1330-512400 Retirement Contributio
100-5-1330-512700 Worker's Compensation

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

2
0
0
0

2
0
0
0

131,739
500
2,635
22,004
8,362
1,956
29,514
579

134,390
339
2,634.78
18,376
8,263
1,932
31,977
0

2,651
(161)
(0)
(3,628)
(99)
(24)
2,500
(579)

134,390
339
2,634.78
18,376
8,263
1,932
32,014
0

TOTAL HEAD CT

2

2

197,289

197,913

660

197,949

1,400

0

(1,400)

0

300

513

250

550

100-5-1330-523200 Communications

1,500

502

(900)

600

100-5-1330-523210 Information Technology
100-5-1330-523300 Advertising
100-5-1330-523400 Printing & Binding
100-5-1330-523500 Travel
100-5-1330-523600 Dues & Fees
100-5-1330-523700 Education & Training

14,750
250
1,500
2,000
2,800
2,000

17,193
1,090
1,279
2,690
5,681
1,791

2,450
850
(200)
700
2,924
(200)

17,200
1,100
1,300
2,700
5,724
1,800

TOTAL CONTRACTED SERVICES

26,500

30,739

4,474

30,974

100-5-1330-531100 Supplies
100-5-1330-531300 Operating Lease

4,056
2,000

4,939
3,042

950
1,100

5,006
3,100

100-5-1330-531600 Small Eqpmt/Furn<5000

1,500

462

(1,000)

500

0

TOTAL SUPPLIES & MINOR EQPT

7,556

8,443

1,050

8,606

0

100-5-1330-542410 Technology

11,401

0

(11,401)

0

0

TOTAL CAPITAL OUTLAYS > $5000

11,401

0

(11,401)

0

0

TOTAL CITY CLERK

242,746

237,094

(5,217)

237,529

11,289

TOTAL PERSONNEL SERVICES

Vacation buy back - $2.3K included
0
0
0
0
0
0
0
0

CONTRACTED SERVICES
100-5-1330-521100 Contract Services
100-5-1330-521200 Professional

Additional Cost for Scanning Service / Added Use of Photographer
0
FYE Projection is $600.00 - Confirm with Department Head before changing
LASERFISCHE + To accrue 3.2K for FY26 Paid 10/26 - Cloud Permit
0
0
0
0
Additional Conference Cost / Rental Rate Ethics Training
0

SUPPLIES & MINOR EQPT
0
FYE Projection is $3.8K0 - Confirm with Department Head before additional changes

CAPITAL OUTLAYS > $5000

Page: 10 of 58

Page 63 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - ELECTIONS
100-5-1400-523300 Advertising

0

0

0

0

100-5-1400-523850 Contract Labor

0

0

0

0

0

TOTAL CONTRACTED SERVICES

0

0

0

0

0

TOTAL ELECTIONS

0

0

0

0

1,675

Election with Fulton County - November 2025 -

Page: 11 of 58

Page 64 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - FINANCIAL ADMINISTRATION
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-1510-511100 Regular Employees

ACTIVE - FTE

3

3

229,945

232,243

2,298

232,243

100-5-1510-511300 Overtime
100-5-1510-511335 Incentive Wages-(1TP)
100-5-1510-512100 Group Insurance
100-5-1510-512200 Social Security FICA C
100-5-1510-512300 Medicare
100-5-1510-512400 Retirement Contributio
100-5-1510-512700 Worker's Compensation

ACTIVE - PT
VACANT - FTE
VACANT - PT

0
0
0

0
0
0

2,322
4,660
33,006
14,689
3,435
51,846
980

2,370
4,500.45
25,939
14,191
3,671
55,695
0

48
(160)
(7,067)
(498)
236
3,919
(980)

2,370
4,500.45
25,939
14,191
3,671
55,765
(0)

0
0
0
0
0
0
0

TOTAL HEAD CT

3

3

340,883

338,611

(2,203)

338,680

0

100-5-1510-521200 Professional Services
100-5-1510-523115 Insurance-Worker's Com
100-5-1510-523200 Communications
100-5-1510-523300 Advertising
100-5-1510-523500 Travel
100-5-1510-523600 Dues & Fees
100-5-1510-523700 Education & Training

116,632
1,205
6,600
0
0
49,482
0

78,410
0
3,897
541
5
54,307
442

(28,222)
(1,205)
(2,700)
550
10
4,918
500

88,410
0
3,900
550
10
54,400
500

TOTAL CONTRACTED SERVICES

173,919

137,602

(26,149)

147,770

TOTAL PERSONNEL SERVICES

Includes Education Incentive Increase of 2.5% - Kathy Stargell-Clark

CONTRACTED SERVICES
FYE Projection is $88K - Including $10K Not Yet Posted for OPEB Valuation Report-To Be Accrued

State Board of Workers - Annual Assessment
0
0
0
Includes GMA Membership Fees-Entire City, Credit Card Fees, Adobe
Projected 1.6K Per Staff ( 1,600 x 3) = 4,800
0

Page: 12 of 58

Page 65 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

SUPPLIES & MINOR EQPT
100-5-1510-531100 Supplies
100-5-1510-531220 Natural Gas
100-5-1510-531230 Electricity

12,000
2,200
6,500

10,306
2,660
7,540

(1,600)
500
1,050

10,400
2,700
7,550

Averaging Approximately $1K Per Month

100-5-1510-531300 Operating Lease
100-5-1510-531400 Books & Periodicals
100-5-1510-531600 Small Eqpmt/Furn<5000

2,800
600
1,500

2,899
0
0

100
(600)
(1,500)

2,900
0
0

0
0
0

TOTAL SUPPLIES & MINOR EQPT

25,600

23,405

(2,050)

23,550

0

TOTAL FINANCIAL ADMINISTRATION

540,402

499,618

(30,402)

510,000

23,273

0
0

Page: 13 of 58

Page 66 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - CUSTOMER FINANCIAL SVCS

PERSONNEL SERVICES
__________________
100-5-1515-511100 Regular Employees

FULLY LOADED

FY25

FY26

ACTIVE - FTE

3

3

135,000

134,062

(938)

134,062

0

100-5-1515-511200 Part-time Employees
100-5-1515-511300 Overtime
100-5-1515-511335 Incentive Wages-(1TP)
100-5-1515-512100 Group Insurance
100-5-1515-512200 Social Security FICA C
100-5-1515-512300 Medicare
100-5-1515-512400 Retirement Contributio
100-5-1515-512600 Unemployment Insurance
100-5-1515-512700 Worker's Compensation

ACTIVE - PT
VACANT - FTE
VACANT - PT

0
0
1

1
0
0

20,000
2,000
3,100
33,006
9,926
2,321
30,658
1,825
592

20,504
2,145
2,861.24
17,449
9,328
1,829
32,434
0
0

504
145
(239)
(15,557)
(598)
(492)
1,826
(1,825)
(592)

20,504
2,145
2,861.24
17,449
9,328
1,829
32,484
0
0

Added 1 PT Customer Service Representative - Per Adrienne - Additional Hours worked during festivals
0
0
0
0
0
0
0
0

TOTAL HEAD CT

4

4

238,429

220,613

(17,765)

220,664

0

100-5-1515-521100 Contract Services

10,000

27,471

17,500

27,500

GMA TELECOM ROW, GTS-25k to match expected GTS Fees revenue

100-5-1515-521200 Professional Services
100-5-1515-522200 Repairs & Maintenance
100-5-1515-523200 Communications
100-5-1515-523210 Information Technology

9,000
100
9,000
4,000

9,317
0
7,682
3,960

320
(100)
(1,000)
0

9,320
0
8,000
4,000

GRANICUS (6.6K), TITLE SEARCHERS (2.4K)

TOTAL PERSONNEL SERVICES
CONTRACTED SERVICES
___________________

100-5-1515-523300 Advertising
100-5-1515-523400 Printing & Binding

21,000
7,000

3,240
5,832

(17,700)
(1,100)

3,300
5,900

100-5-1515-523500 Travel
100-5-1515-523600 Dues & Fees
100-5-1515-523700 Education & Training

1,000
121,000
1,000

1,075
126,621
852

100
5,700
(100)

1,100
126,700
900

TOTAL CONTRACTED SERVICES

183,100

186,049

3,620

186,720

0
VERIZON, CIVIC PLUS, PITNEY BOWS - Projecting 13K by FYE

0
TAX DIGEST (500), PROPERTY TAX NOTICES-PUBLIC HEARING (3.7), TAX SALE NOTICES
(3.3K)+ADV MIL VIDEO-5K
WATER BILLS, TAX BILLS, ENVELOPES
PROP
TAX
SPECIALIST
(600),
OCCUPATIONAL
TAX(97.5K),
CLERK PROP
(800), CUSTOMER
SERVICE
REP (600)
LIC CC
SVC
FEES (3.2K),
UTILITY
CC SVC FEES
TAX CC SVC
FEES (36K),
AMEX (39K), ADOBE (1K),

GSCCA DUES (860), GABTO MEMBERSHIP (50), FIFA FILING FEES (CLERK OF SUPERIOR COURT) (1.5K)

Expenses expected to department event by FYE
0

Page: 14 of 58

Page 67 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B

SUPPLIES & MINOR EQPT
_____________________
100-5-1515-531100 Supplies
100-5-1515-531220 Natural Gas
100-5-1515-531230 Electricity
100-5-1515-531300 Operating Lease
100-5-1515-531600 Small Eqpmt/Furn<5000

8,318
2,400
6,800
2,750
0

9,674
2,926
7,540
2,899
410

1,400
600
750
150
500

9,718
3,000
7,550
2,900
500

TOTAL SUPPLIES & MINOR EQPT

20,268

23,450

3,400

23,668

TOTAL CUSTOMER FINANCIAL SVCS

441,797

430,112

(10,745)

431,052

FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

0
0
0
0
0
Per Ct - Run rate of 500 per month - 6K Projected.

Page: 15 of 58

Page 68 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - LAW
CONTRACTED SERVICES
100-5-1530-521200 Professional - City At
100-5-1530-523500 Travel

210,000
300

238,445
298

28,500
0

238,500
300

0
0

TOTAL CONTRACTED SERVICES

210,300

238,743

28,500

238,800

0

TOTAL LAW

210,300

238,743

28,500

238,800

0

Page: 16 of 58

Page 69 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - HUMAN RESOURCES
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-1540-511100 Regular Employees
100-5-1540-511300 Overtime
100-5-1540-511335 Incentive Wages-(1TP)
100-5-1540-512100 Group Insurance

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

2
0
0
0

2
0
0
0

154,982
0
3,100
2,860

158,056
0
2,997.70
2,767

3,074
0
(102)
(93)

158,056
0
2,997.70
2,767

100-5-1540-512150 Group Insurance - Reti

160,000

171,823

15,000

175,000

100-5-1540-512160 Medicare Reim/Stipends
100-5-1540-512200 Social Security FICA C
100-5-1540-512300 Medicare
100-5-1540-512400 Retirement Contributio
100-5-1540-512700 Worker's Compensation

117,660
9,801
2,292
34,592
675

27,333
9,411
2,201
37,519
0

(14,327)
(390)
(91)
2,967
(675)

485,963

412,108

5,361

491,324

100-5-1540-521200 Professional
100-5-1540-521203 W/C - Professional Svc
100-5-1540-523200 Communications
100-5-1540-523300 Advertising
100-5-1540-523400 Printing & Binding
100-5-1540-523500 Travel

72,000
6,000
1,600
500
250
4,000

79,412
6,253
1,268
0
0
2,193

7,500
300
(300)
(500)
(250)
(1,800)

79,500
6,300
1,300
0
0
2,200

100-5-1540-523600 Dues & Fees
100-5-1540-523700 Education & Training

2,300
3,500

2,132
2,868

(100)
(600)

2,200
2,900

0
0

TOTAL CONTRACTED SERVICES

90,150

94,126

4,250

94,400

0

100-5-1540-531100 Supplies

2,200

1,873

(200)

2,000

100-5-1540-531300 Operating Lease
100-5-1540-531400 Books & Periodicals
100-5-1540-531600 Small Eqpmt/Furn<5000

5,800
500
2,000

5,566
169
1,616

(200)
(300)
(300)

5,600
200
1,700

TOTAL SUPPLIES & MINOR EQPT

10,500

9,223

(1,000)

9,500

TOTAL PERSONNEL SERVICES

TOTAL HEAD CT

2

2

Vacation buy back - $2.8K included & Education Incentive Increase
0
0
No FT Medical Coverage. Confirm with Stacie

Review and confirm 195K budget. It will be reduced otherwise. Updated Number needed.
Retirees HRA Plan Switched over to Admin America-Budget Request for FY27 - 1/4 of 124,947.50 Admin America - Plan Year 7/1/2026-6/30/2027-Three (3) months in FY26 and three (9) months in FY27
103,333 + 76K unresolved payout with Flores
9,411
0
2,201
0
37,559
0
(0)
0
0

CONTRACTED SERVICES
Budget Increase Per Stacie-LASERFICHE scanning (10K), Paycom, Flores, AFLAC, Admin America
included
0
0
0
0
0

SUPPLIES & MINOR EQPT
0
FYE Projection is $4.2K - Confirm with Department Head before changing
0
0
0

Page: 17 of 58

Page 70 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

CAPITAL OUTLAYS > $5000
_______________________
100-5-1540-542410 Technology

15,000

641

(14,300)

700

TOTAL CAPITAL OUTLAYS > $5000

15,000

650

(14,300)

700

0

TOTAL HUMAN RESOURCES

601,613

516,107

(5,689)

595,924

30,719

No Budget Change Per Stacie

Page: 18 of 58

Page 71 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - INFORMATION TECHNOLOGY
CONTRACTED SERVICES
100-5-1565-521100 Contract Services
100-5-1565-523200 Communications

400,000
120,000

561,081
122,989

161,200
3,100

561,200
123,100

To accrue 4.5K for FY26 Paid 10/26 - Tyler Technologies
To accrue 4.1K for FY26 Paid 10/26 - Intelepeer Cloud Comm Inc

TOTAL CONTRACTED SERVICES

520,000

684,070

164,300

684,300

0

TOTAL INFORMATION TECHNOLOGY

520,000

684,070

164,300

684,300

0

Page: 19 of 58

Page 72 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - MUNICIPAL COURT
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-2650-511100 Regular Employees
100-5-2650-511300 Overtime
100-5-2650-511325 Incentive Wages
100-5-2650-511335 Incentive Wages-(1TP)
100-5-2650-512100 Group Insurance
100-5-2650-512200 Social Security FICA C
100-5-2650-512300 Medicare
100-5-2650-512400 Retirement Contributio
100-5-2650-512700 Worker's Compensation

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

2
0
0
0

2
0
0
0

97,864
4,300
0
1,957
22,004
6,456
1,510
22,784
438

99,280
3,308
0
1,957.28
17,764
6,185
1,446
24,337
0

1,416
(992)
0
0
(4,240)
(271)
(64)
1,581
(438)

99,280
3,308
0
1,957.28
17,764
6,185
1,446
24,365
0

TOTAL HEAD CT

2

2

157,313

154,278

(3,007)

154,306

100-5-2650-521200 Professional
100-5-2650-523200 Communications

95,000
2,310

106,342
3,006

11,400
790

106,400
3,100

100-5-2650-523210 Information Technology

35,000

51,587

16,600

51,600

0

500

329

(100)

400

0

1,400

3,218

1,900

3,300

0

780

780

0

780

0

134,990

165,262

30,590

165,580

0

100-5-2650-531100 Supplies
100-5-2650-531600 Small Eqpmt/Furn<5000

1,000
500

1,430
6,203

500
5,800

1,500
6,300

TOTAL SUPPLIES & MINOR EQPT

1,500

7,633

6,300

7,800

100-5-2650-572800 Other Costs (NOC)

160,000

121,941

(38,000)

122,000

TOTAL OTHER COSTS (NOC)

160,000

121,941

(38,000)

122,000

0

TOTAL MUNICIPAL COURT

453,803

449,114

(4,117)

449,686

19,334

TOTAL PERSONNEL SERVICES

Vacation buy back - $1K included
0
0
0
0
0
0
0
0
0

CONTRACTED SERVICES

100-5-2650-523400 Printing & Binding
100-5-2650-523600 Dues & Fees
100-5-2650-523700 Education & Training
TOTAL CONTRACTED SERVICES

FYE Projection is $96K
0

SUPPLIES & MINOR EQPT
0
Additional Purchases for Laptop Computer & Court room Chairs
0

OTHER COSTS (NOC)
Increased Citations

Page: 20 of 58

Page 73 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - POLICE ADMINISTRATION
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-3210-511100 Regular Employees
100-5-3210-511200 Part-time employees
100-5-3210-511300 Overtime
100-5-3210-511325 Incentive Wages
100-5-3210-511335 Incentive Wages-(1TP)
100-5-3210-512100 Group Insurance
100-5-3210-512200 Social Security FICA C
100-5-3210-512300 Medicare
100-5-3210-512400 Retirement Contributio
100-5-3210-512700 Worker's Compensation

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

34
3
0
1

29
3
6
2

2,201,832
30,420
90,000
0
43,046
331,519
20,369
31,980
510,932
9,185

2,126,719
27,938
60,745
0
42,656.81
324,994
14,240
31,329
519,226
43,152

(75,113)
(2,482)
(29,255)
0
(389)
(6,525)
(6,129)
(651)
8,984
33,967

2,126,719
27,938
60,745
0
42,656.81
324,994
14,240
31,329
519,916
43,152

TOTAL PERSONNEL SERVICES

TOTAL HEAD CT

38

40

3,269,284

3,191,000

(77,593)

3,191,691

0

100-5-3210-521200 Professional
100-5-3210-522200 Repairs & Maintenance
100-5-3210-522310 Fingerprinting Expense
100-5-3210-523200 Communications
100-5-3210-523210 Information Technology
100-5-3210-523400 Printing & Binding
100-5-3210-523500 Travel
100-5-3210-523600 Dues & Fees
100-5-3210-523700 Education & Training
100-5-3210-523900 Prisoner Housing

20,000
55,000
25,000
45,000
75,000
1,700
4,000
2,600
13,000
25,000

50,859
96,809
0
89,576
88,417
4,197
3,939
6,568
8,728
22,240

31,000
41,850
(25,000)
45,000
13,500
2,500
0
4,100
(3,900)
(2,500)

51,000
96,850
0
90,000
88,500
4,200
4,000
6,700
9,100
22,500

0
0
0

TOTAL CONTRACTED SERVICES

266,300

371,333

106,550

372,850

Vacation / Holiday Buy Back - $82K included + Education Incentive Pay Increase
0
0
0
0
0
0
0
0
0

CONTRACTED SERVICES

Increase in Fulton County Emergency Service - Radio User License Agreement
0
0
0
0
Additional Leadership Training
0
0

Page: 21 of 58

Page 74 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

SUPPLIES & MINOR EQPT
100-5-3210-531100 Supplies
100-5-3210-531220 Natural Gas
100-5-3210-531230 Electricity
100-5-3210-531270 Gasoline/Diesel
100-5-3210-531300 Operating Leases
100-5-3210-531400 Books & Periodicals
100-5-3210-531600 Small Eqpmt/Furn<5000

22,000
3,400
27,000
80,000
16,000
800
12,000

20,712
3,594
33,373
126,549
17,364
0
11,338

(700)
200
6,400
47,000
1,500
(800)
(600)

21,300
3,600
33,400
127,000
17,500
0
11,400

0
0
0

100-5-3210-531700 Other Supplies-Uniform

16,000

16,241

500

16,500

0

TOTAL SUPPLIES & MINOR EQPT

177,200

229,171

53,500

230,700

0

100-5-3210-542200 Vehicles
100-5-3210-542400 Computers
100-5-3210-542500 Equipment
100-5-3210-542516 Safetyville expenses

240,000
20,000
209,600
7,500

184,536
17,742
203,428
17,841

(55,464)
(2,000)
(6,100)
10,600

184,536
18,000
203,500
18,100

TOTAL CAPITAL OUTLAYS > $5000

477,100

423,548

(52,964)

424,136

Rising fuel cost - To accrue 12K for FY26 Paid 10/26 - WEX Bank - CITGO FLEET
0
0
0

CAPITAL OUTLAYS > $5000
2 New Vehicles @ 70K Each Fully Loaded -& 1 vehicle @50.5K-Updated Cost
8 Laptops - From CDW - Cost of Laptops Increased
Flock Equipment, Portable Radios, E-Bikes + 4 Patrol Riffles Added, Added Pole Barn per Nikki

Added an additional $2,500 for Safetyville Per Request
0

DEBT SERVICE
100-5-3210-580200 Transfers to E911 Fund

627,858

372,117

(255,741)

372,117

GF Transfer to E-911

100-5-3210-580419 Principal - Regions Ve
100-5-3210-581400 SunTrust Lease-Radios100-5-3210-581401 SunTrust Lease-Radios-

200,667
44,047
741

200,681
44,047
741

14
0
0

200,681
44,047
741

Financing Police Radios from SunTrust Equipment Finance & Leasing Corporation-Final Payment-FY26

100-5-3210-582406 TRUIST Vehicle Lease-P
100-5-3210-582407 TRUIST Vehicle Lease-I

59,056
7,470

59,056
7,470

0
(0)

59,056
7,470

Financing 9 Vehicles from Trusit Equipment Finance Corporation - (6 + 3)
Financing 9 Vehicles from Trusit Equipment Finance Corporation - (6 + 3)

100-5-3210-582419 Interest - Regions Veh

34,782

34,769

0

34,782

Financing 23 Vehicles from Regions Equipment Finance Corporation - (21 +2)

TOTAL DEBT SERVICE

974,621

718,880

(255,727)

718,894

0

5,164,504

4,933,932

(226,234)

4,938,270

256,483

TOTAL POLICE ADMINISTRATION

Interfund Transfer

#1

Financing 23 Vehicles from Regions Equipment Finance Corporation - (21 +2)
Financing Police Radios from SunTrust Equipment Finance & Leasing Corporation-Final Payment-FY26

Page: 22 of 58

Page 75 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - FIRE ADMINISTRATION
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-3510-511100 Regular Employees

ACTIVE - FTE

36

36

2,525,000

2,571,206

46,206

2,571,206

100-5-3510-511300 Overtime
100-5-3510-511335 Incentive Wages-(1TP)
100-5-3510-512100 Group Insurance
100-5-3510-512200 Social Security FICA C
100-5-3510-512300 Medicare
100-5-3510-512400 Retirement Contributio
100-5-3510-512700 Worker's Compensation

ACTIVE - PT
VACANT - FTE
VACANT - PT

0
3
0

0
3
0

274,000
46,053
364,524
3,188
38,451
622,571
10,529

374,263
46,508.89
359,167
3,412
41,897
696,737
27,083

100,263
456
(5,357)
224
3,446
74,627
16,554

374,263
46,508.89
359,167
3,412
41,897
697,198
27,083

0
0
0
0
0
0
0

TOTAL PERSONNEL SERVICES

TOTAL HEAD CT

39

39

3,884,315

4,120,273

236,418

4,120,733

0

Vacation / Holiday buy back - $71K included

CONTRACTED SERVICES
100-5-3510-521200 Professional Fees

2,500

4,863

2,500

5,000

100-5-3510-521210 Licenses
100-5-3510-522200 Repairs & Maintenance
100-5-3510-523200 Communications
100-5-3510-523210 Information Technology
100-5-3510-523400 Printing & Binding
100-5-3510-523450 Training Supplies & Ma
100-5-3510-523500 Travel
100-5-3510-523600 Dues & Fees

35,000
100,000
15,500
2,000
300
5,400
26,000
10,000

23,925
94,196
26,039
2,218
116
10,475
13,801
12,569

(11,000)
(5,000)
11,500
600
0
5,600
(12,000)
3,000

24,000
95,000
27,000
2,600
300
11,000
14,000
13,000

40K Requested. Reporting system increase along with components added that is needed.

0

100-5-3510-523700 Education & Training
100-5-3510-523850 Community Risk Reducti

25,000
10,000

16,922
11,426

(7,900)
2,000

17,100
12,000

60K Requested. Off site training. AEMT and Paramedic schools.
25K Requested. More community involvement.

TOTAL CONTRACTED SERVICES

231,700

216,548

(10,700)

221,000

Aging Fleet
To accrue 600 for FY26 - Paid 10/26 - Sourcepass Liberty, LLC
0
10K Requested. Materials to build training props / Simulators.
20K Requested. Conferences staff need to attend annually.
15.4K Requested. Pay Georgia Firefighters' Pension Fund for active members.

0

Page: 23 of 58

Page 76 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

SUPPLIES & MINOR EQPT
100-5-3510-531100 Supplies
100-5-3510-531220 Natural Gas
100-5-3510-531230 Electricity
100-5-3510-531270 Gasoline/Diesel

15,000
5,600
12,000
35,000

20,646
5,996
16,392
44,302

6,000
400
4,400
10,000

21,000
6,000
16,400
45,000

100-5-3510-531300 Operating Lease
100-5-3510-531400 Books & Periodicals
100-5-3510-531600 Small Eqpmt/Furn<5000
100-5-3510-531700 Uniform Supplies
100-5-3510-531710 EMS

6,000
5,000
20,000
37,500
75,000

5,788
1,734
34,263
41,706
82,972

(200)
(3,000)
14,500
4,500
8,000

5,800
2,000
34,500
42,000
83,000

TOTAL SUPPLIES & MINOR EQPT

211,100

253,800

44,600

255,700

100-5-3510-542200 Vehicles

130,000

133,456

3,456

133,456

100-5-3510-542300 Furniture & Fixtures

10,000

0

(10,000)

0

0

100-5-3510-542500 Equipment

200,000

198,484

0

200,000

Includes one time purchase of gear, airpacks and cylindars, extractor and dryer, Lucas device, power stair
chair. Airpacks of approximately 100K will be financed and loan funds received to offset added expense.

TOTAL CAPITAL OUTLAYS > $5000

340,000

331,940

(6,544)

333,456

0

100-5-3510-580402 Principal - Lease
100-5-3510-580403 Principal Fire Truck
100-5-3510-580408 Principal-Magnolia/GMA
100-5-3510-580409 Interest-Magnolia/GMA

15,737
78,011
34,820
11,381

15,737
78,011
34,820
11,381

0
0
0
0

15,737
78,011
34,820
11,381

Regions Lease for 2020 Ford Super Duty XLT F-250 + 2 New Vehicles Requested at 102K

100-5-3510-582402 Interest - Lease
100-5-3510-582403 Interest Fire Truck

3,686
10,458

3,686
10,458

0
0

3,686
10,458

Regions Lease for 2020 Ford Super Duty XLT F-250 + 2 New Vehicles Requested at 102K

TOTAL DEBT SERVICE

154,093

154,093

0

154,093

0

4,821,209

5,076,654

263,774

5,084,983

219,287

Increase in Fuel Cost
0
To accrue 5K for FY26 - Paid 10/26 - WEX Bank - CITGO FLEET
0
0
40K Requested. Deficient on fire equipment, technology is out of date.
50K Requested. Colorguard with dress uniforms needs to be added.
Call volume increase - more expensive to operate
0

CAPITAL OUTLAYS > $5000
Includes new Battalion Chief Vechicle - 1.33M. Fire Truck will be outfitted & Delivered after FY26 (1.75M for SLR 75 Quint Fire Apparatus - Fire Truck)

DEBT SERVICE

TOTAL FIRE ADMINISTRATION

Regions 2019 Ford-450 Type I Ambul/Fire Truck
Magnolia Bank/GMA Ambulance Vehicle - First Payment Due Jan/2026
Magnolia Bank/GMA Ambulance Vehicle - First Payment Due Jan/2026
Regions 2019 Ford-450 Type I Ambul/Fire Truck

Page: 24 of 58

Page 77 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status
DEPARTMENT - PUBLIC WORKS ADMIN
________________________________________
PERSONNEL SERVICES
FULLY LOADED
__________________
ACTIVE - FTE
100-5-4100-511100 Regular Employees
100-5-4100-511300 Overtime
ACTIVE - PT
100-5-4100-511335 Incentive Wages-(1TP)
VACANT - FTE
100-5-4100-512100 Group Insurance
VACANT - PT
100-5-4100-512200 Social Security FICA C
100-5-4100-512300 Medicare
100-5-4100-512400 Retirement Contributio
100-5-4100-512700 Worker's Compensation

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

FY25

FY26

11
0
0
0

11
0
0
0

400,000
40,000
7,336
108,720
27,735
6,486
97,889
1,694

416,069
44,403
7,203.66
86,556
27,267
6,377
108,924
3,285

16,069
4,403
(132)
(22,164)
(468)
(109)
11,137
1,591

416,069
44,403
7,203.66
86,556
27,267
6,377
109,026
3,285

11

11

689,860

700,085

10,328

700,188

100-5-4100-522200 Repairs & Maintenance
100-5-4100-523200 Communications
100-5-4100-523210 Information Technology
100-5-4100-523500 Travel
100-5-4100-523600 Dues & Fees
100-5-4100-523800 Technical Inspections
100-5-4100-523850 Contract Labor

180,000
14,000
1,330
304
1,600
250,000
12,000

230,145
18,417
1,320
304
3,400
170,628
8,373

50,200
4,500
0
0
1,900
(79,300)
(3,600)

230,200
18,500
1,330
304
3,500
170,700
8,400

TOTAL CONTRACTED SERVICES

459,234

432,587

(26,300)

432,934

0

SUPPLIES & MINOR EQPT
_____________________
100-5-4100-531100 Supplies
100-5-4100-531220 Natural Gas
100-5-4100-531230 Electricity
100-5-4100-531270 Gasoline/Diesel
100-5-4100-531300 Operating Lease
100-5-4100-531600 Small Eqpmt/Furn<5000

160,000
3,000
51,000
35,000
5,700
6,880

142,164
7,566
62,030
25,884
5,788
35,232

(17,800)
4,600
11,100
(9,000)
300
28,420

142,200
7,600
62,100
26,000
6,000
35,300

0
0
0

TOTAL SUPPLIES & MINOR EQPT

261,580

278,664

17,620

279,200

100-5-4100-541200 Site Improvements
100-5-4100-542400 Computers
100-5-4100-542410 Technology
100-5-4100-542500 Equipment

70,000
0
0
5,000

29,705
1
499
9,999

(40,200)
0
500
5,000

29,800
0
500
10,000

TOTAL CAPITAL OUTLAYS > $5000

75,000

40,204

(34,700)

40,300

0

1,485,674

1,451,540

(33,052)

1,452,622

131,464

TOTAL PERSONNEL SERVICES

TOTAL HEAD CT

Moved 1 Staff Member to 540 Solid Waste (100%) & Vacation Buy Back included - $7.5K

Added 25K in OT Due to Current YTD Actuals
0
0
0
0
0
0
0

CONTRACTED SERVICES
___________________
0

0
0
0
0
To accrue 11K for FY26 - Paid 10/26 - SAFEBUILT GEORGIA LLC.

0

To accrue 3k for FY26 - Paid 10/26 - WEX Bank - CITGO FLEET
0
0
0

CAPITAL OUTLAYS > $5000

TOTAL PUBLIC WORKS ADMIN

Removed 70K - No new planting areas or improvement areas, No remodals of facilities, grounds. Tree Removal,
Landscaping, Building & Grounds Improvements. New Signage - Pump Track

Move $500.00 to GL account 531600 Small Equipment/Furniture < $5,000
Move $99.00 to GL account 531600 Small Equipment/Furniture < $5,000
New AED Equipment Per Lee

Page: 25 of 58

Page 78 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - HIGHWAY AND STREETS ADMIN
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-4210-511100 Regular Employees
100-5-4210-511300 Overtime
100-5-4210-511335 Incentive Wages-(1TP)
100-5-4210-512100 Group Insurance
100-5-4210-512200 Social Security FICA C
100-5-4210-512300 Medicare
100-5-4210-512400 Retirement Contributio
100-5-4210-512700 Worker's Compensation

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

8.50
0
0
0

8.00
0
0
0

338,923
30,000
6,778
74,263
23,293
5,448
82,213
1,440

364,403
28,661
7,004.74
61,150
23,995
5,612
93,020
1,859

25,480
(1,339)
227
(13,113)
702
164
10,969
419

364,403
28,661
7,004.74
61,150
23,995
5,612
93,182
1,859

TOTAL HEAD CT

8.50

8.00

562,359

585,705

23,510

585,869

0

100

760

800

900

100-5-4210-522200 Repairs & Maintenance
100-5-4210-523200 Communications
100-5-4210-523210 Information Technology
100-5-4210-523300 Advertising
100-5-4210-523500 Travel
100-5-4210-523600 Dues & Fees
100-5-4210-523700 Education & Training

80,000
1,000
1,400
300
304
250
350

62,535
499
1,320
250
304
190
0

(17,400)
(400)
0
0
0
0
(350)

62,600
600
1,400
300
304
250
0

0
Additional expenses (2.4K) for September 2026 - Paid October 2026 - For CM Purpose - Info will not be
shown when update is submitted
FYE Projection is $600.00 - Confirm with Department Head before changing
0
0
0
0
0

TOTAL CONTRACTED SERVICES

83,704

65,858

(17,350)

66,354

0

100-5-4210-531100 Supplies
100-5-4210-531230 Electricity
100-5-4210-531270 Gasoline/Diesel
100-5-4210-531600 Small Eqpmt/Furn<5000

32,500
250,000
10,000
820

37,796
322,347
11,076
2,157

5,500
72,600
1,150
1,380

38,000
322,600
11,150
2,200

0
0
0
0

TOTAL SUPPLIES & MINOR EQPT

293,320

373,375

80,630

373,950

0

TOTAL PERSONNEL SERVICES

Vacation Buy Back of $13.8K Included
Added 20K in OT Due to Current YTD Actuals
Why did this amount change from budget? See Stacie
0
0
0
0
0

CONTRACTED SERVICES
100-5-4210-521200 Professional

SUPPLIES & MINOR EQPT

Page: 26 of 58

Page 79 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

CAPITAL OUTLAYS > $5000
100-5-4210-541200 Site Improvements

30,000

18,360

(11,600)

18,400

0

TOTAL CAPITAL OUTLAYS > $5000

30,000

18,360

(11,600)

18,400

0

100-5-4210-580009 Trf to Dev Auth-2019A
100-5-4210-580405 Trf to Dev Auth - 2014

93,200
75,000

78,288
55,185

(14,912)
(19,812)

78,288
55,188

TOTAL DEBT SERVICE

168,200

133,473

(34,724)

133,476

1,137,583

1,176,772

40,466

1,178,049

DEBT SERVICE

TOTAL HIGHWAY AND STREETS ADMIN

Total 2019A Bond Sinking Fund Transfer Projected Amount - (14Kx12) - 168,000.00 x 46.60%
12.50% of 2014 Bond Sinking FundTransfer Amount - (Bond Paid Off)

0
Increase in supplies and more improvements to Splash Pad area and new facilities

Page: 27 of 58

Page 80 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - PARTICIPANT RECREATION
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-6120-511100 Regular Employees

ACTIVE - FTE

6

6

317,971

339,372

21,401

339,372

100-5-6120-511200 Part Time Employees
100-5-6120-511300 Overtime
100-5-6120-511335 Incentive Wages-(1TP)
100-5-6120-512100 Group Insurance
100-5-6120-512200 Social Security FICA C
100-5-6120-512300 Medicare
100-5-6120-512400 Retirement Contributio
100-5-6120-512700 Worker's Compensation
100-5-6120-512800 Vacant Positions

ACTIVE - PT
VACANT - FTE
VACANT - PT

7
1
6

3
0
10

81,439
15,000
6,825
55,009
26,117
6,108
74,356
1,353
0

65,675
26,070
6,825.39
75,318
25,951
6,069
86,673
0
0

(15,764)
11,070
0
20,309
(166)
(39)
12,401
(1,353)
0

65,675
26,070
6,825.39
75,318
25,951
6,069
86,757
(0)
0

0
0
0
0
0
0
0
0
0

TOTAL HEAD CT

20

19

584,179

631,953

47,858

632,037

0

100-5-6120-521200 Professional Services
100-5-6120-521301 Technical - Baseball
100-5-6120-521302 Technical - Basketball
100-5-6120-521303 Technical - Football
100-5-6120-521304 Technical -Girl's Soft
100-5-6120-521305 Technical - Tournments
100-5-6120-521306 Technical - Adult Soft
100-5-6120-521307 Technical - Soccer

1,500
14,000
11,700
16,300
2,400
2,000
2,680
2,000

1,553
11,083
12,016
8,768
300
1,328
0
0

100
(2,000)
316
(7,330)
(1,900)
0
(2,680)
(2,000)

1,600
12,000
12,016
8,970
500
2,000
0
0

100-5-6120-522000 Festivals/Events
100-5-6120-522200 Repairs & Maintenance
100-5-6120-523200 Communications
100-5-6120-523210 Information Technology
100-5-6120-523300 Advertising
100-5-6120-523400 Printing & Binding
100-5-6120-523500 Travel
100-5-6120-523600 Dues & Fees
100-5-6120-523700 Education & Training
100-5-6120-523850 Contract Labor
100-5-6120-523900 Other - Seniors

90,000
70,000
2,500
4,000
1,000
800
4,000
3,000
3,000
15,000
5,000

153,340
73,609
2,267
3,960
650
754
4,002
5,116
2,733
16,172
6,625

64,000
4,000
300
0
0
0
200
2,300
0
1,200
1,700

154,000
74,000
2,800
4,000
1,000
800
4,200
5,300
3,000
16,200
6,700

TOTAL CONTRACTED SERVICES

250,880

304,275

58,206

309,086

TOTAL PERSONNEL SERVICES

Vacation buy back - $23K included

CONTRACTED SERVICES
0

0
0
0

Increase Request Per Tod - Additional Payments related to Juneteenth Event - Added 3K Late/Wings &
Strings-4K+Happy Days-10K

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

Page: 28 of 58

Page 81 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

SUPPLIES & MINOR EQPT
100-5-6120-531100 Supplies
100-5-6120-531101 Supplies-Baseball/Girl
100-5-6120-531102 Supplies - Basketball
100-5-6120-531103 Supplies - Football
100-5-6120-531105 Supplies - Tournaments
100-5-6120-531106 Supplies - Senior Citi
100-5-6120-531107 Supplies - Soccer
100-5-6120-531108 Supplies - Children's
100-5-6120-531109 Supplies-Cheerleading/
100-5-6120-531110 Equip Exp - Coach's Re
100-5-6120-531111 Supplies-Special Progr
100-5-6120-531220 Natural Gas
100-5-6120-531230 Electricity
100-5-6120-531270 Gasoline/Diesel
100-5-6120-531300 Operating Lease
100-5-6120-531590 Other
100-5-6120-531600 Small Eqpmt/Furn<5000
100-5-6120-531700 Other Supplies

10,000
27,000
9,305
28,000
1,500
1,500
2,000
20,000
14,000
2,500
20,000
4,300
34,000
3,300
5,600
14,500
5,000
20,000

8,621
27,513
10,095
28,683
1,497
1,566
1,208
19,168
12,534
0
5,215
2,837
42,606
5,661
5,788
12,295
7,224
7,515

(1,000)
700
800
1,000
0
100
0
0
(1,000)
(2,500)
(14,700)
(1,100)
8,700
2,550
1,000
(2,000)
2,231
(12,000)

9,000
27,700
10,105
29,000
1,500
1,600
2,000
20,000
13,000
0
5,300
3,200
42,700
5,850
6,600
12,500
7,231
8,000

0
0
0
0
0
0
0

TOTAL SUPPLIES & MINOR EQPT

222,505

200,027

(17,219)

205,286

0

100-5-6120-542500 Equipment

18,000

18,000

0

18,000

0

TOTAL CAPITAL OUTLAYS > $5000

18,000

18,000

0

18,000

0

TOTAL PARTICIPANT RECREATION

1,075,564

1,154,256

88,846

1,164,410

51,315

Includes Van Rentals / Field Trips for Kids
0
0
Additional invoices expected for FY2025-2026 Per Tod
Discussed Moving Natural Gas & Electricity to 290 Fund Per Tod - Decrease Request Per Tod - Move 1/2 to 290-6121 HS
Discussed Moving Natural Gas & Electricity to 290 Fund Per Tod
0
0
No Change Per Tod - Keep at 14.5K - Adrienne to move approx 3.5K to GL account 531700 Other Supplies
0
0

CAPITAL OUTLAYS > $5000

Page: 29 of 58

Page 82 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - PLANNING & ZONING
CONTRACTED SERVICES
100-5-7400-521200 Professional
100-5-7400-521201 Planning/Zoning Board
100-5-7400-521202 Appeals Board
100-5-7400-521203 Design Review
100-5-7400-521300 Technical
100-5-7400-522200 Repairs & Maintenance
100-5-7400-523210 Information Technology
100-5-7400-523300 Advertising
100-5-7400-523500 Travel
100-5-7400-523600 Dues & Fees
100-5-7400-523700 Education & Training

54,525
2,175
2,075
1,875
25,000
650
500
1,000
0
250
3,100

30,247
2,050
2,245
1,675
17,512
612
0
973
18
23
1,310

(24,025)
0
170
0
(7,400)
0
(500)
0
100
(227)
(1,700)

30,500
2,175
2,245
1,875
17,600
650
0
1,000
100
23
1,400

FYE Projection is $30K - Confirm with Department Head before changing
Stipend for Planning Commission
Stipend for Board of Appeals
Stipend for Design Review Committee

TOTAL CONTRACTED SERVICES

91,150

56,665

(33,582)

57,568

0

100-5-7400-531100 Supplies

500

197

0

500

0

TOTAL SUPPLIES & MINOR EQPT

500

197

0

500

0

100-5-7400-542410 Technology

5,000

0

(5,000)

0

TOTAL CAPITAL OUTLAYS > $5000

5,000

0

(5,000)

0

0

TOTAL PLANNING & ZONING

96,650

56,862

(38,582)

58,068

7,040

City Engineer for development plan review & wayfinding.

0
0
Additional Legal Advertisement for Development
0
0
Training for board members.

SUPPLIES & MINOR EQPT

CAPITAL OUTLAYS > $5000
Program for processing Planning & Zoning Applications

Page: 30 of 58

Page 83 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - CODE ENFORCEMENT
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-7450-511100 Regular Employees
100-5-7450-511200 Part-time Employees
100-5-7450-511300 Overtime
100-5-7450-511325 Incentive Wages
100-5-7450-511335 Incentive Wages-(1TP)
100-5-7450-512100 Group Insurance
100-5-7450-512200 Social Security FICA C
100-5-7450-512300 Medicare
100-5-7450-512400 Retirement Contributio
100-5-7450-512700 Worker's Compensation

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

2
0
1
0

2
0
0
0

99,695
0
4,000
0
1,994
22,004
6,553
1,532
23,128
445

100,362
0
3,734
0
1,994.30
17,954
6,397
1,496
24,714
17

667
0
(266)
0
0
(4,050)
(156)
(36)
1,597
(428)

100,362
0
3,734
0
1,994.30
17,954
6,397
1,496
24,725
17

TOTAL PERSONNEL SERVICES

TOTAL HEAD CT

3

2

159,351

156,668

(2,672)

156,679

0

100-5-7450-521200 Professional
100-5-7450-522200 Repairs & Maintenance
100-5-7450-523200 Communications
100-5-7450-523400 Printing & Binding
100-5-7450-523500 Travel
100-5-7450-523700 Education & Training

45,000
8,020
1,000
3,000
1,000
600

39,279
6,109
0
1,341
1,157
590

(5,700)
(1,820)
(1,000)
(1,600)
200
0

39,300
6,200
0
1,400
1,200
600

0
0
0
0
0
0

TOTAL CONTRACTED SERVICES

58,620

48,476

(9,920)

48,700

0

100-5-7450-531100 Supplies
100-5-7450-531270 Gasoline/Diesel

1,000
3,000

119
3,312

(500)
350

500
3,350

TOTAL SUPPLIES & MINOR EQPT

4,000

3,431

(150)

3,850

Moved One (1) Vacant Full-time Position from Code to 3210 Police as Part-time Reserve Position

0
More Requests for Code Enforcement
0
0
0
0
0
0
0

CONTRACTED SERVICES

SUPPLIES & MINOR EQPT
0
To accrue 300 for FY26 - Paid 10/26 - WEX Bank - CITGO FLEET
0

Page: 31 of 58

Page 84 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

CAPITAL OUTLAYS > $5000
100-5-7450-542200 Vehicles

75,000

71,084

(3,916)

71,084

Includes 2 Vehicles - One Ford F-150 @ $40.8K & One Ford Mavrick @ $30K

TOTAL CAPITAL OUTLAYS > $5000

75,000

71,084

(3,916)

71,084

0

TOTAL CODE ENFORCEMENT

296,971

279,659

(16,658)

280,313

11,206

Page: 32 of 58

Page 85 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - ECONOMIC DEVELOPMENT
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

100-5-7520-511100 Regular Employees
100-5-7520-511300 Overtime
100-5-7520-511335 Incentive Wages-(1TP)
100-5-7520-512100 Group Insurance
100-5-7520-512200 Social Security FICA C
100-5-7520-512300 Medicare
100-5-7520-512400 Retirement Contributio
100-5-7520-512700 Worker's Compensation

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

3
0
0
0

3
0
0
0

200,766
3,000
3,995
33,006
12,718
2,974
44,888
855

205,625
3,262
3,874.54
31,242
12,840
3,003
48,937
0

4,859
262
(120)
(1,764)
122
29
4,043
(855)

205,625 Vacation buy back - $6.4K included+Merit Increase for N. Cale & Promotion for N. Carner
3,262
3,874.54
31,242
12,840
3,003
48,931
(0)

0
0
0
0
0
0
0

TOTAL HEAD CT

3

3

302,202

308,783

6,575

308,777

0

TOTAL PERSONNEL SERVICES
CONTRACTED SERVICES
100-5-7520-521100 Contract Services

7,500

2,484

(5,000)

2,500

100-5-7520-521200 Professional

75,000

84,696

10,000

85,000

100-5-7520-521204 Consulting
100-5-7520-521300 Technical

7,000
170

0
0

(7,000)
(170)

0
0

100-5-7520-521309 Art Grant-Fulton Count
100-5-7520-521400 Arts Council Grant Exp
100-5-7520-522000 Festivals & Events
100-5-7520-522125 Special Exhibits - Sou
100-5-7520-522145 Special Promotions
100-5-7520-522160 Special Events - Counc
100-5-7520-522200 Repairs & Maintenance
100-5-7520-523200 Communications
100-5-7520-523210 Information Technology
100-5-7520-523300 Advertising
100-5-7520-523400 Printing & Binding
100-5-7520-523500 Travel
100-5-7520-523600 Dues & Fees

10,000
330
15,000
10,000
5,000
20,000
2,000
1,800
4,000
12,000
200
2,000
3,020

0
0
23,329
11,508
5,382
27,302
5,928
2,532
7,414
19,120
0
582
3,027

(10,000)
(330)
9,000
2,000
400
8,000
4,000
800
3,800
7,200
(200)
(1,400)
80

0
0
24,000
12,000
5,400
28,000
6,000
2,600
7,800
19,200
0
600
3,100

100-5-7520-523700 Education & Training

500

50

(450)

50

0

175,520

193,354

20,730

196,250

0

TOTAL CONTRACTED SERVICES

0
To accrue 5.5K for FY26 - Paid 10/26 - THREE POINTS PLANNING
0
0
10K Moved to same account for Main Street
0
0
0
0
0
0
0
0
0
0
0
0

Page: 33 of 58

Page 86 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

SUPPLIES & MINOR EQPT
100-5-7520-531100 Supplies
100-5-7520-531200 Supplies - Christ Chur
100-5-7520-531220 Natural Gas
100-5-7520-531230 Electricity
100-5-7520-531270 Gasoline/Diesel
100-5-7520-531300 Operating Lease
100-5-7520-531600 Small Eqpmt/Furn<5000
100-5-7520-531700 Other Supplies

4,500
250
2,100
7,000
1,800
2,700
2,500
800

4,647
104
1,491
1,497
1,800
2,894
1,042
894

300
0
(600)
(5,000)
200
300
(1,000)
100

4,800
250
1,500
2,000
2,000
3,000
1,500
900

0
0
0

TOTAL SUPPLIES & MINOR EQPT

21,650

14,369

(5,700)

15,950

100-5-7520-541200 Site Improvements
100-5-7520-542300 Furniture & Fixtures

25,000
5,000

37,554
0

13,000
(5,000)

38,000
0

TOTAL CAPITAL OUTLAYS > $5000

30,000

37,554

8,000

38,000

OTHER COSTS (NOC)
_________________
100-5-7520-575100 Hapeville Community Im
100-5-7520-575110 Community Garden Expen

5,000
1,300

0
178

(5,000)
(1,100)

0
200

TOTAL OTHER COSTS (NOC)

6,300

178

(6,100)

200

0

535,672

554,237

23,505

559,177

28,332

FYE Projection is $2.4K - Confirm with Department Head before changing
Cost of fuel for additional vehicle
0
0
0
0

CAPITAL OUTLAYS > $5000

TOTAL ECONOMIC DEVELOPMENT

Additional Cost related to Simply Flowers / Beautification Projects
0
0

(CID/Aerotropolis)
Defer to Tim Per Adrienne

Page: 34 of 58

Page 87 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - MAIN STREET
CONTRACTED SERVICES

100-5-7550-521309 Art Grant-Fulton Count
100-5-7550-521450 Georgia Power Grant Ex

0
0

6,091
3,200

6,100
3,200

6,100
3,200

Projected expenses related to FCAC and GCA Grants-Funding Source GL account 336001 County Grant
Moved 1.8K to FY27 - Received 5K Grant Funds in FY26 - Spend 3.2K in FY26

100-5-7550-522000 Festivals
100-5-7550-523300 Advertising
100-5-7550-523400 Printing & Binding
100-5-7550-523500 Travel

58,000
2,000
60
2,000

76,678
268
145
417

18,700
(1,700)
100
(1,500)

76,700
300
160
500

0
0
0

100-5-7550-523600 Dues & Fees
100-5-7550-523700 Education & Training
100-5-7550-523850 Contract Labor

1,500
1,000
2,000

994
225
3,280

(500)
(775)
1,300

1,000
225
3,300

0
0
0

TOTAL CONTRACTED SERVICES

66,560

91,298

24,925

91,485

0

100-5-7550-531100 Supplies

1,800

2,287

500

2,300

0

TOTAL SUPPLIES & MINOR EQPT

1,800

2,287

500

2,300

0

100-5-7550-541200 Site Improvements

12,000

0

(12,000)

0

TOTAL CAPITAL OUTLAYS > $5000

12,000

0

(12,000)

0

0

TOTAL MAIN STREET

80,360

93,585

13,425

93,785

3,070

Additional Cost related to the Butterfly Parade-Adrienne expected reclass approx 6100 from GL 522000 to 521309
Art Grant-Fulton County

SUPPLIES & MINOR EQPT

CAPITAL OUTLAYS > $5000
More Landscaping, Murals and Public Art. Added 3.7K to account for Improvements to art containers, public art projects, etc.

Page: 35 of 58

Page 88 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

INTERFUND TRANSACTIONS
100-5-9100-590290 Transfer to Trade & To

35,497

0

(35,497)

0

0
20,986

22,112
0

14,757
(20,986)

14,757
0

TOTAL INTERFUND TRANSACTIONS

56,483

22,112

(41,726)

14,757

0

TOTAL OTHER FINANCING USES

56,483

22,112

(41,726)

14,757

0

18,870,429

21,460,954

2,709,298

21,579,730

0

0

(419,635)

3

3

100-5-9100-590301 Transfer to Cap Proj F
100-5-9100-591001 Reserve for Contingenc

Interfund Transfer

TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES

#2

GF Funding Source for 290 Trade & Tourism Fund budget shortfall.
GF Funding Source for 301 Capital Projects Fund budget shortfall - CDBG related.
Receipts in Excess of Expenditures

Fund 100 - Available Fund Balance at FYE 09/30/2025 = 2,412,517.63

Page: 36 of 58

Page 89 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

201-SPECIAL REVENUE FUNDS
REVENUES
INTERGOVERNMENTAL REV
201-0-0000-334105 Bright Start Grant Inc

10,000

12,590

2,630

12,630

Increase in Cost of Food

TOTAL INTERGOVERNMENTAL REV

10,000

12,590

2,630

12,630

0

TOTAL REVENUE
201-SPECIAL REVENUE FUNDS
DEPARTMENT - SPECIAL REVENUE

10,000

12,590

2,630

12,630

0

201-5-5910-580565 Bright Start- Expendit

10,000

12,597

2,630

12,630

TOTAL DEBT SERVICE

10,000

12,597

2,630

12,630

0

TOTAL SPECIAL REVENUE

10,000

12,597

2,630

12,630

0

TOTAL EXPENDITURES

10,000

12,597

2,630

12,630

0

0

(7)

0

0

DEPARTMENTAL EXPENDITURES
DEBT SERVICE

REVENUE OVER/(UNDER) EXPENDITURES

Increase in Cost of Food

Fund 201 - Available Fund Balance at FYE 09/30/2025 = 10,315.80

Page: 37 of 58

Page 90 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

205-TAX ALLOCATION DISTRICT
REVENUES
________________________________________
TAXES
_____
205-0-0000-313205 TAD Revenue

95,464

143,508

48,044

143,508

0

TOTAL TAXES

95,464

143,508

48,044

143,508

0

TOTAL REVENUE

95,464

143,508

48,044

143,508

0

DEPARTMENTAL EXPENDITURES
________________________________________
CONTRACTED SERVICES
___________________
205-5-4900-521200 Professional Services

95,464

0

48,044

143,508

0

TOTAL CONTRACTED SERVICES

95,464

0

48,044

143,508

0

TOTAL TAX ALLOCATION DISTRICT

95,464

0

48,044

143,508

0

TOTAL EXPENDITURES

95,464

0

48,044

143,508

0

0

143,508

0

0

REVENUE OVER/(UNDER) EXPENDITURES

Fund 205 - Available Fund Balance at FYE 09/30/2025 = 77,425.75

Page: 38 of 58

Page 91 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

210-ASSET FORFEITURE FUND
REVENUES
________________________________________
INTERGOVERNMENTAL REV
210-0-0000-331210 Justice Assist Grant

0

10,529

10,529

10,529

0

FINES AND FORFEITURES
_____________________
210-0-0000-351330 ASSETS SEIZED

29,000

29,000

0

29,000

TOTAL FINES AND FORFEITURES

29,000

29,000

0

29,000

0

1

3

3

4

0

1
29,001

3
39,533

3
10,532

4
39,533

0
0

210-5-3210-522200 REPAIR & MAINTENANCE

0

0

3

3

0

TOTAL CONTRACTED SERVICES

0

0

3

3

0

210-5-3210-542500 VEHICLES & EQUIPMENT

29,001

10,529

10,529

39,530

0

TOTAL CAPITAL OUTLAYS > $5000

29,001

10,529

10,529

39,530

0

TOTAL POLICE DEPARTMENT

29,001

10,529

10,532

39,533

0

TOTAL EXPENDITURES

29,001

10,529

10,532

39,533

0

0

29,003

0

0

Sales Procedds from GOVDeals for Seized Jagua

INVESTMENT INCOME
210-0-0000-361100 INTEREST REVENUE
TOTAL INVESTMENT INCOME
TOTAL REVENUE
DEPARTMENTAL EXPENDITURES
CONTRACTED SERVICES

CAPITAL OUTLAYS > $5000

REVENUE OVER/(UNDER) EXPENDITURES

Fund 210 - Available Fund Balance at FYE 09/30/2025 = 9,392.07

Page: 39 of 58

Page 92 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

215-E911 FUND
REVENUES
CHARGES FOR SERVICES
215-0-0000-342500 E-911 Revenue

185,000

179,767

(5,000)

180,000

Projecting 180K in E-911 Revenue for FY26

TOTAL CHARGES FOR SERVICES

185,000

179,767

(5,000)

180,000

627,858
0

372,117
0

(255,741)
37,848

372,117
37,848

TOTAL OTHER FINANCING SOURCES

627,858

372,117

(217,893)

409,965

0

TOTAL REVENUE

812,858

551,884

(222,893)

589,965

0

0

OTHER FINANCING SOURCES
215-0-0000-391100 Transfer from General
215-0-0000-395215 PY Fund Balance Alloc

Interfund Transfer

#1

Projected Transfer from GF for E-911 Shortfall
Use of Remaining Fund Balance Instead of General Fund - 37,847.80

DEPARTMENTAL EXPENDITURES
PERSONNEL SERVICES

FULLY LOADED

FY25

FY26

215-5-3800-511100 Regular Salaries - (Di
215-5-3800-511300 Overtime - (Dispatch)
215-5-3800-511335 Incentive Wages-(1TP)
215-5-3800-512100 Group Insurance
215-5-3800-512200 Social Security FICA C
215-5-3800-512300 Medicare
215-5-3800-512400 Retirement Contributio
215-5-3800-512700 Worker's Compensation

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

7
0
2
0

5
0
4
0

428,942
100,000
7,624
77,013
33,267
7,780
117,415
1,815

311,751
73,782
6,761.68
44,587
23,673
5,537
91,763
0

(117,191)
(26,218)
(862)
(32,426)
(9,594)
(2,243)
(25,764)
(1,815)

311,751
73,782
6,761.68
44,587
23,673
5,537
91,651
0

TOTAL PERSONNEL SERVICES

TOTAL HEAD CT

9

9

773,858

557,855

(216,113)

557,745

215-5-3800-521200 Professional Services
215-5-3800-523200 Communications
215-5-3800-523700 Education & Training

1,000
34,000
2,500

562
31,041
0

(438)
(2,959)
(2,500)

562
31,041
0

TOTAL CONTRACTED SERVICES

37,500

31,603

(5,897)

31,603

Vacation buy back - $3.1K included
Staff Shortage
0
0
0
0
0
0
0

CONTRACTED SERVICES
0
To accrue 1.4k for FY26 - Paid 10/26 - AT&T (BELLSOUTH)
0
0

Page: 40 of 58

Page 93 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

SUPPLIES & MINOR EQPT
215-5-3800-531100 Supplies

1,500

617

(883)

617

0

TOTAL SUPPLIES & MINOR EQPT

1,500

617

(883)

617

0

812,858

590,075

(222,893)

589,965

0

0

(38,191)

(0)

(0)

TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES

Fund 215-Available Fund Bal at FYE 09/30/2025 = 37,847.80

Page: 41 of 58

Page 94 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

220-ARP GRANT FUND
REVENUES
MISC REVENUE
220-0-0000-381230 ARPA Boost Grant-Rec

45,000

45,000

0

45,000

Same Grant amount as last year & additional Grant amount of 59K.

TOTAL MISC REVENUE

45,000

45,000

0

45,000

0

TOTAL REVENUE

45,000

45,000

0

45,000

0

CONTRACTED SERVICES
___________________
220-5-6120-523700 Education-Training-Fie

45,000

45,000

0

45,000

TOTAL CONTRACTED SERVICES

45,000

45,000

0

45,000

0

TOTAL PARTICIPANT RECREATION

45,000

45,000

0

45,000

0

TOTAL EXPENDITURES

45,000

45,000

0

45,000

0

0

0

0

0

DEPARTMENTAL EXPENDITURES
DEPARTMENT - PARTICIPANT RECREATION

REVENUE OVER/(UNDER) EXPENDITURES

Projected Grant expenses Per Ashley Moody

Fund 220 - Available Fund Balance at FYE 09/30/2025 = 0.00

Page: 42 of 58

Page 95 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

275-HOTEL & MOTEL TAX FUND
REVENUES
TAXES
275-0-0000-314120 Hotel/Motel Taxes

3,300,000

3,742,411

442,411

3,742,411

Projecting 3.746M for FY26

TOTAL TAXES

3,300,000

3,742,411

442,411

3,742,411

0

TOTAL REVENUE

3,300,000

3,742,411

442,411

3,742,411

0

618,750
1,237,500

701,702
1,403,404

82,952
165,904

701,702
1,403,404

TOTAL DEBT SERVICE

1,856,250

2,105,106

248,856

2,105,106

0

TOTAL HOTEL-MOTEL

1,856,250

2,105,106

248,856

2,105,106

0

1,443,750

1,637,305

193,555

1,637,305

TOTAL CONTRACTED SERVICES

1,443,750

1,637,305

193,555

1,637,305

0

TOTAL ECONOMIC DEVELOPMENT

1,443,750

1,637,305

193,555

1,637,305

0

TOTAL EXPENDITURES

3,300,000

3,742,411

442,411

3,742,411

0

0

0

0

0

DEBT SERVICE
275-5-5910-580410 Tourism B-TPD Trf Out
275-5-5910-580415 Gen Fund Allocation

18.75%
37.50%

TPD - 18.75% of Total HM Revenue
GF - 37.50% of Total HM Revenue

DEPARTMENTAL EXPENDITURES
CONTRACTED SERVICES
___________________
275-5-7520-521200 Professional Services

REVENUE OVER/(UNDER) EXPENDITURES

43.75%

ATL DMO - (43.75% of Hotel/Motel Revenue Received)

Fund 275 - Available Fund Balance at FYE 09/30/2025 = 0.08

Page: 43 of 58

Page 96 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

280-VEHICLE EXCISE FUND
INTERGOVERNMENTAL REV
280-0-0000-333600 Car Rental Tax Revenue

150,000

116,099

(32,000)

118,000

Projecting 118K for FY26

TOTAL INTERGOVERNMENTAL REV

150,000

116,099

(32,000)

118,000

0

TOTAL REVENUE

150,000

116,099

(32,000)

118,000

0

150,000

118,000

(32,000)

118,000

TOTAL OTHER FINANCING USES

150,000

118,000

(32,000)

118,000

0

TOTAL OTHER SOURCES & USES

150,000

118,000

(32,000)

118,000

0

TOTAL EXPENDITURES

150,000

118,000

(32,000)

118,000

0

0

(1,901)

0

0

OTHER FINANCING USES
280-5-9000-611290 Transfer to Fd 290-TPD

Interfund Transfer

REVENUE OVER/(UNDER) EXPENDITURES

#4

Increased to match projected revenues

Fund 280 - Available Fund Balance at FYE 09/30/2025 = .99

Page: 44 of 58

Page 97 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

290-TRADE AND TOURISM
INTERGOVERNMENTAL REV
_____________________
290-0-0000-336172 GHC Grant Revenue

2,250

0

(2,250)

0

0

TOTAL INTERGOVERNMENTAL REV

2,250

0

(2,250)

0

0

MISC REVENUE
____________
290-0-0000-381110 Misc Revenue

250

602

352

602

0

TOTAL MISC REVENUE

250

602

352

602

0

35,497
150,000

0
118,000

(35,497)
(32,000)

0
118,000

To Match Projected Revenues in 280 Fund

618,750

701,702

82,952

701,702

TPD-18.75%

TOTAL OTHER FINANCING SOURCES

804,247

819,702

15,455

819,702

0

TOTAL REVENUE

806,747

820,304

13,557

820,304

0

OTHER FINANCING SOURCES
_______________________
290-0-0000-391100 Transfer from General
290-0-0000-391281 Transfer from Vehicle

Interfund Transfer

290-0-0000-391285 Tourism B=TPD trf fr H

18.75%

#4

0

Page: 45 of 58

Page 98 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENTAL EXPENDITURES
DEPARTMENT - Hoyt Smith Center
PERSONNEL SERVICES
__________________
290-5-6121-511100 Regular Employees
290-5-6121-511200 Part Time Employees
290-5-6121-511300 Overtime
290-5-6121-511335 Incentive Wages-(1TP)
290-5-6121-512100 Group Insurance
290-5-6121-512200 Social Security FICA C
290-5-6121-512300 Medicare
290-5-6121-512400 Retirement Contributio
290-5-6121-512700 Worker's Compensation

FULLY LOADED

FY25

FY26

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

3
4
2
0

4
3
1
1

183,000
90,736
8,000
3,685
44,008
17,696
4,139
42,602
793

163,398
78,605
10,695
4,948.78
22,197
15,778
3,690
41,220
1,015

(19,602)
(12,131)
2,695
1,264
(21,811)
(1,918)
(449)
(1,167)
222

163,398
78,605
10,695
4,948.78
22,197
15,778
3,690
41,435
1,015

0
0
0
0
0
0
0
0
0

TOTAL HEAD CT

9

9

394,659

341,547

(52,898)

341,761

0

900
30,000
115,000

1,410
36,834
111,501

510
6,834
(3,499)

1,410
36,834
111,501

290-5-6121-523200 Communications
290-5-6121-523600 Dues & Fees

7,000
2,000

9,502
1,905

2,502
(95)

9,502
1,905

0
0

TOTAL CONTRACTED SERVICES

154,900

161,152

6,252

161,152

0

290-5-6121-531100 Supplies

15,000

15,040

40

15,040

290-5-6121-531220 Natural Gas
290-5-6121-531230 Electricity
290-5-6121-531600 Small Eqpmt/Furn<5000

7,500
7,500
5,000

2,834
12,607
2,650

(4,666)
5,107
(2,350)

2,834
12,607
2,650

TOTAL SUPPLIES & MINOR EQPT

35,000

33,132

(1,868)

33,132

0

TOTAL Hoyt Smith Center

584,559

535,831

(48,513)

536,046

0

TOTAL PERSONNEL SERVICES
CONTRACTED SERVICES
290-5-6121-521200 Professional Services
290-5-6121-522160 Special Events
290-5-6121-522200 Repairs and Maintenanc

0
Increase Request Per Tod - Move YTD Actual from GL 522000 (LED Screen - FIFA)
FYE Projection is $95K - Confirm with Department Head before changing

SUPPLIES & MINOR EQPT
_____________________
0
Decrease Request Per Tod - Adrienne to Recl YTD Actual Numbers from GF
0
0

Page: 46 of 58

Page 99 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status
DEPARTMENT - Depot Museum
________________________________________
PERSONNEL SERVICES
FULLY LOADED

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

FY25

FY26

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

1
0
0
0

1
0
0
0

87,006
1,740
11,002
5,502
1,287
19,420
394

86,965
1,740.13
9,359
5,433
1,271
20,562
0

(41)
0
(1,644)
(69)
(16)
1,253
(394)

86,965
1,740.13
9,358
5,433
1,271
20,673
0

TOTAL HEAD CT

1

1

126,351

125,330

(910)

125,441

CONTRACTED SERVICES
___________________
290-5-6172-521200 Professional Services
290-5-6172-522000 Festivals & Events
290-5-6172-522160 Special Events
290-5-6172-523200 Communications
290-5-6172-523300 Advertising
290-5-6172-523500 Travel
290-5-6172-523600 Dues & Fees

31,000
4,100
625
500
1,000
485
700

26,166
3,747
0
449
311
1,065
2,218

(4,834)
(353)
(625)
(51)
(689)
580
1,518

26,166
3,747
0
449
311
1,065
2,218

TOTAL CONTRACTED SERVICES

38,410

33,956

(4,454)

33,956

SUPPLIES & MINOR EQPT
_____________________
290-5-6172-531100 Supplies
290-5-6172-531230 Electricity
290-5-6172-531600 Small Eqpmt/Furn<5000
290-5-6172-531700 Other Supplies

4,250
9,200
3,307
8,000

5,598
7,954
484
7,461

1,348
(1,246)
(2,823)
(539)

5,598
7,954
484
7,461

TOTAL SUPPLIES & MINOR EQPT

24,757

21,496

(3,261)

21,496

0

TOTAL Depot Museum

189,518

180,782

(8,625)

180,893

0

290-5-6172-511100 Regular Employees
290-5-6172-511335 Incentive Wages-(1TP)
290-5-6172-512100 Group Insurance
290-5-6172-512200 Social Security FICA C
290-5-6172-512300 Medicare
290-5-6172-512400 Retirement Contributio
290-5-6172-512700 Worker's Compensation
TOTAL PERSONNEL SERVICES

Added 10K Per CM
0
0
0
0
0
0
0

Additional Cost of Paying Artists and Historians for New Exhibits, Residency Program + Movers

0
0
0
0
0
0
0

0
Allocated portion of Electricity - 6.8K Projected for FYE
0
0

Page: 47 of 58

Page 100 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - Economic Development
CONTRACTED SERVICES
___________________
290-5-7520-522200 Repairs and Maintenanc
290-5-7520-523600 Dues and Fees

2,987
10,000

0
15,000

(2,987)
5,000

0
15,000

0
0

TOTAL CONTRACTED SERVICES

12,987

15,000

2,013

15,000

0

SUPPLIES & MINOR EQPT
_____________________
290-5-7520-531100 Supplies

1,082

0

(1,082)

0

0

TOTAL SUPPLIES & MINOR EQPT

1,082

0

(1,082)

0

0

CAPITAL OUTLAYS > $5000
_______________________
290-5-7520-541200 Site Improvements

18,600

5,994

69,764

88,364

0

TOTAL CAPITAL OUTLAYS > $5000

18,600

5,994

69,764

88,364

0

TOTAL Economic Development

32,669

20,994

70,695

103,364

0

TOTAL EXPENDITURES

806,747

737,607

13,557

820,304

0

0

82,697

(0)

(0)

REVENUE OVER/(UNDER) EXPENDITURES

Fund 290 - Available Fund Balance at FYE 09/30/2025 = 1,344,555.78

Page: 48 of 58

Page 101 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

301-CAPITAL PROJECTS FUND
REVENUES
INTERGOVERNMENTAL REV
_____________________
301-0-0000-331347 DOT - LMIG Program Rev

180,000

189,021

9,021

189,021

LMIG Grant Provides Funds Up Front

301-0-0000-331488 CDBG Revenues

100,000

116,732

20,000

120,000

Received payment receipt of 56,935.67 dated 10/5/2026. Per Lee, 120K is expected for FY26 - budget adjusted.

TOTAL INTERGOVERNMENTAL REV

280,000

305,752

29,021

309,021

0
155,800

22,112
158,506

14,757
2,706

14,757
158,506.21

TOTAL OTHER FINANCING SOURCES

155,800

180,618

25,936

181,736

0

TOTAL REVENUE

435,800

486,371

54,957

490,757

0

301-5-5920-541360 CDBG
301-5-5920-541375 DOT -LMIG Program Expe

201,800
234,000

134,757
355,896

(67,043)
122,000

134,757
356,000

TOTAL CAPITAL OUTLAYS > $5000

435,800

490,652

54,957

490,757

0

TOTAL EXPENDITURES

435,800

490,652

54,957

490,757

0

0

(4,281)

0

0

OTHER FINANCING SOURCES
_______________________
301-0-0000-391125 Transfers from General
Interfund Transfer
301-0-0000-391350 Transfer from T-SPLOST Interfund Transfer

#2
#3

0

0
Additional 54K Added (30% of 180K - LMIG Grant Revenue)

CAPITAL OUTLAYS > $5000
_______________________

REVENUE OVER/(UNDER) EXPENDITURES

Per Lee - Expecting $184K additional CDBG Expenses to be posted by FYE
(Expenses - 1.30% of Grant Revenue)

Fund 301 - Available Fund Balance at FYE 09/30/2025 = 394,064.49

Page: 49 of 58

Page 102 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

350-T-SPLOST
REVENUES
TAXES
_____
350-0-0000-313500 T-SPLOST 2 Revenue

1,300,000

1,564,905

265,000

1,565,000

0

TOTAL TAXES

1,300,000

1,564,905

265,000

1,565,000

350-0-0000-361115 Interest - GA Fund 1

0

63,301

63,301

63,301

TOTAL INVESTMENT INCOME

0

63,301

63,301

63,301

0
0
0
0
0
0
0
0
0

585,800
585,800

0
0

(248,713)
(248,713)

337,087
337,087

0
0

1,885,800

1,628,207

79,588

1,965,388

0

350-5-5920-541202 Loop Road-Paving-TSP 2
350-5-5920-541205 Dogwood-Ped. Imp-TSP 2
350-5-5920-541208 Traffic Signage-TSP 2
350-5-5920-542102 TSPLOST-Tech-TSP 2

200,000
1,000,000
80,000
450,000

0
808,827
12,432
0

(200,000)
794,280
(67,398)
(450,000)

0
1,794,280
12,602
0

0
0
0
0

TOTAL CAPITAL OUTLAYS > $5000

1,730,000

821,259

76,882

1,806,882

0

155,800

158,506

2,706

158,506.21

0

TOTAL INTERFUND TRANSACTIONS

155,800

158,506

2,706

158,506

0

TOTAL OTHER FINANCING USES

155,800

158,506

2,706

158,506

0

1,885,800

979,765

79,588

1,965,388

0

0

648,442

0

0

INVESTMENT INCOME

OTHER FINANCING SOURCES
_______________________
350-0-0000-395250 PY Fund Balance Alloc
TOTAL OTHER FINANCING SOURCES
TOTAL REVENUE
DEPARTMENTAL EXPENDITURES
CAPITAL OUTLAYS > $5000

INTERFUND TRANSACTIONS
______________________
350-5-9100-590301 Transfer to Capital Pr

Interfund Transfer

TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES

#3

Fund 350 - Available Fund Balance at FYE 09/30/2025 = 3,451,298.05

505-WATER & SEWER FUND

Page: 50 of 58

Page 103 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

REVENUES
CHARGES FOR SERVICES
____________________
505-0-0000-341191 Return Check Fees
505-0-0000-341900 Water/Sewer Misc
505-0-0000-344210 Water Charges
505-0-0000-344211 Water Tap Fee
505-0-0000-344230 Sewage Charges
505-0-0000-344231 Sewer Tap Fee
505-0-0000-344290 Late Fee

500
24,100
3,200,000
200,000
1,800,000
75,000
150,000

442
4,154
3,456,914
20,500
1,936,223
4,000
138,873

0
(19,900)
257,000
(179,500)
137,000
(71,000)
(10,000)

500
4,200
3,457,000
20,500
1,937,000
4,000
140,000

0
0
0
0
0
0
0

TOTAL CHARGES FOR SERVICES

5,449,600

5,561,106

113,600

5,563,200

0

MISC REVENUE
____________
505-0-0000-389000 M.O.S.T.

1,200,000

1,579,241

380,000

1,580,000

TOTAL MISC REVENUE

1,200,000

1,579,241

380,000

1,580,000

0

TOTAL REVENUE

6,649,600

7,140,347

493,600

7,143,200

0

SUPPLIES & MINOR EQPT
_____________________
505-5-4330-531210 Water/Sewerage

600,000

1,114,572

515,000

1,115,000

0

TOTAL SUPPLIES & MINOR EQPT

600,000

1,114,572

515,000

1,115,000

0

TOTAL SEWAGE COLLECTION & DISPO

600,000

1,114,572

515,000

1,115,000

0

MOST Expected to End 09/30/2026 Per Lee | 12 Months Projected - 100K Per Month

505-WATER & SEWER FUND
DEPARTMENT - SEWAGE COLLECTION & DISPO

Page: 51 of 58

Page 104 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

DEPARTMENT - WATER SUPPLY
DEPARTMENTAL EXPENDITURES
PERSONNEL SERVICES
__________________
505-5-4420-511100 Regular Employees
505-5-4420-511300 Overtime
505-5-4420-511335 Incentive Wages-(1TP)
505-5-4420-512100 Group Insurance
505-5-4420-512200 Social Security FICA C
505-5-4420-512300 Medicare
505-5-4420-512400 Retirement Contributio
505-5-4420-512700 Worker's Compensation

FULLY LOADED

FY25

FY26

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

8.75
0
0
0

8.75
0
1
0

492,895
110,000
8,933
85,265
37,933
8,872
133,884
2,080

479,997
65,464
8,933.14
93,500
32,891
7,692
130,652
1,540

(12,898)
(44,536)
0
8,235
(5,042)
(1,180)
(4,678)
(540)

479,997
65,464
8,933.14
93,500
32,891
7,692
129,206
1,540

TOTAL PERSONNEL SERVICES

TOTAL HEAD CT

8.75

9.75

879,862

820,669

(60,639)

819,223

160,000
800,000
300,000
45,000
10,740
5,000
798
23,820
2,000

118,329
668,493
998,117
49,973
3,079
0
1,645
11,824
1,895

0
(130,000)
700,000
5,200
(4,740)
(5,000)
900
(11,820)
(100)

160,000
670,000
1,000,000
50,200
6,000
0
1,698
12,000
1,900

1,347,358

1,853,356

554,440

1,901,798

0

505-5-4420-531100 Supplies
505-5-4420-531220 Natural Gas
505-5-4420-531230 Electricity
505-5-4420-531270 Gasoline/Diesel
505-5-4420-531600 Small Eqpmt/Furn<5000

200,000
10,500
18,500
48,000
15,000

190,337
9,075
18,158
33,807
28,444

(9,600)
(1,400)
0
(14,000)
13,500

190,400
9,100
18,500
34,000
28,500

0
0
0

TOTAL SUPPLIES & MINOR EQPT

292,000

279,822

(11,500)

280,500

Vacation buy back - $31K included
Added 50K in OT Due to YTD Actuals
0
0
0
0
0
0
0

CONTRACTED SERVICES
505-5-4420-521200 Professional
505-5-4420-522200 Repairs & Maintenance
505-5-4420-522203 M.O.S.T. Expenses
505-5-4420-523200 Communications
505-5-4420-523210 Information Technology
505-5-4420-523400 Printing & Binding
505-5-4420-523500 Travel
505-5-4420-523600 Dues & Fees
505-5-4420-523700 Education & Training
TOTAL CONTRACTED SERVICES

0
Reclass all Corbett Expenses from Repairs to MOST Per Lee
Corbett Group Exp - Sewer Line Repair on Hardey Per Lee
0
0
0
0
0
0

SUPPLIES & MINOR EQPT
_____________________

FYE Projection is $34K

0
0

Page: 52 of 58

Page 105 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

CAPITAL OUTLAYS > $5000
_______________________
505-5-4420-541600 Infrastructure-CIP-ATL
505-5-4420-542200 Vehicles
505-5-4420-542410 Technology
505-5-4420-542500 Equipment

480,000
42,000
17,200
0

371,473
0
28,641
8,000

(108,000)
(42,000)
11,500
8,000

372,000
0
28,700
8,000

TOTAL CAPITAL OUTLAYS > $5000

539,200

408,114

(130,500)

408,700

0

DEPRECIATION & AMORT
____________________
505-5-4420-561000 Depreciation

490,000

0

0

490,000

0

TOTAL DEPRECIATION & AMORT

490,000

0

0

490,000

0

DEBT SERVICE
____________
505-5-4420-580600 PRIN & INT EXP GEFA
505-5-4420-582109 Trf to Dev Auth-2019A

61,440
106,800

61,432
89,712

0
(17,088)

61,440
89,712

GEFA - Per Payment Schedule
Total 2019A Bond Due 168,000 x 53.40%

505-5-4420-583100 Trf to Dev Auth 2014 A

490,000

386,293

(103,683)

386,317

87.5% of 2014 Bond Sinking Fund Transfer Amount - (Bond Paid Off)

TOTAL DEBT SERVICE

658,240

537,438

(120,771)

537,469

0

4,206,660

3,899,399

231,031

4,437,691

0

505-5-4440-531510 Water Purchases For Re

1,600,000

1,809,633

210,000

1,810,000

0

TOTAL SUPPLIES & MINOR EQPT

1,600,000

1,809,633

210,000

1,810,000

0

Projected 40K Per Month - City of Atlanta (CIP)
1 Vehicle Expected to be purchased - Not Financed
0
0

505-WATER & SEWER FUND
DEPARTMENT - WATER SUPPLY
DEPARTMENTAL EXPENDITURES
________________________________________
TOTAL WATER SUPPLY
505-WATER & SEWER FUND
DEPARTMENT - WATER DISTRIBUTION
SUPPLIES & MINOR EQPT
_____________________

Page: 53 of 58

Page 106 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

TOTAL WATER DISTRIBUTION

1,600,000

1,809,633

210,000

1,810,000

0

TOTAL EXPENDITURES

6,406,660

6,823,603

956,031

7,362,691

0

242,940

316,744

(462,431)

(219,491)

REVENUE OVER/(UNDER) EXPENDITURES

Fund 505 - Fund Bal/Ret Earnings at FYE 09/30/2025 = (3,285,540.00)

Page: 54 of 58

Page 107 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

506-STORMWATER FUND
REVENUES
CHARGES FOR SERVICES
____________________
506-0-0000-344210 Stormwater Charges-CY
506-0-0000-344215 Stormwater Charges-PY

260,000
50,000

251,989
6,131

(8,000)
(43,800)

252,000
6,200

0
0

TOTAL CHARGES FOR SERVICES

310,000

258,120

(51,800)

258,200

0

TOTAL REVENUE

310,000

258,120

(51,800)

258,200

0

89,648
7,000
1,793
11,002
6,103
1,427

123,278
8,138
1,792.96
13,739
8,091
1,892

33,630
1,138
(0)
2,737
1,988
465

123,278
8,138
1,792.96
13,739
8,091
1,892

21,541
406

31,345
0

9,504
(406)

31,045 Increase is due to Vacation Hours Buy-Back.
(0)

0

138,921

188,275

49,055

187,976

0

DEPARTMENTAL EXPENDITURES
PERSONNEL SERVICES
__________________
506-5-4320-511100 Regular Employees
506-5-4320-511300 Overtime
506-5-4320-511335 Incentive Wages-(1TP)
506-5-4320-512100 Group Insurance
506-5-4320-512200 Social Security FICA C
506-5-4320-512300 Medicare

FULLY LOADED

FY25

FY26

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

2
0
0
0

2
0
0
0

506-5-4320-512400 Retirement Contributio
506-5-4320-512700 Worker's Compensation
TOTAL PERSONNEL SERVICES

TOTAL HEAD CT

2

2

Vacation buy back - $31.5K included
Added 4K in OT Due to Current YTD Actuals
0
0
Increase is due to Vacation Hours Buy-Back.
Increase is due to Vacation Hours Buy-Back.

Page: 55 of 58

Page 108 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

CONTRACTED SERVICES
___________________
506-5-4320-521200 Professional
506-5-4320-521300 Technical

150
50,000

108
0

0
(50,000)

150
0

0
0

506-5-4320-522200 Repairs & Maintenance

50,000

75,879

26,000

76,000

0

TOTAL CONTRACTED SERVICES

100,150

75,987

(24,000)

76,150

0

SUPPLIES & MINOR EQPT
_____________________
506-5-4320-531100 Supplies

4,000

0

(4,000)

0

0

TOTAL SUPPLIES & MINOR EQPT

4,000

0

(4,000)

0

0

DEPRECIATION & AMORT
____________________
506-5-4320-561000 Depreciation

33,000

0

0

33,000

0

TOTAL DEPRECIATION & AMORT

33,000

0

0

33,000

0

TOTAL EXPENDITURES

276,071

264,262

21,055

297,126

0

REVENUE OVER/(UNDER) EXPENDITURES

33,929

(6,142)

(72,855)

(38,926)

Fund 506 - Avail. Fund Bal/Ret Earnings at FYE 09/30/2025 = (274,140.11)

Page: 56 of 58

Page 109 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

540-SOLID WASTE FUND
REVENUES
________________________________________
CHARGES FOR SERVICES
____________________
540-0-0000-344110 Refuse Collection Char
540-0-0000-344115 Refuse Collection - Mi
540-0-0000-344130 Solid Waste Scrap
540-0-0000-344140 Allied Waste Commissio
540-0-0000-344150 Clean & Green Revenue
540-0-0000-344290 Late Fee

700,000
2,500
2,600
3,050
18,000
10,000

745,393
501
0
1,000
42,769
14,382

46,000
(1,900)
(2,600)
(2,050)
24,800
4,400

746,000
600
0
1,000
42,800
14,400

0
0
0
0
0
0

TOTAL CHARGES FOR SERVICES

736,150

804,046

68,650

804,800

0

TOTAL REVENUE

736,150

804,046

68,650

804,800

0

PERSONNEL SERVICES
__________________
540-5-4510-511100 Regular Employees
540-5-4510-511300 Overtime
540-5-4510-511335 Incentive Wages-(1TP)
540-5-4510-512100 Group Insurance
540-5-4510-512200 Social Security FICA C
540-5-4510-512300 Medicare
540-5-4510-512400 Retirement Contributio
540-5-4510-512700 Worker's Compensation

FULLY LOADED

FY25

FY26

ACTIVE - FTE
ACTIVE - PT
VACANT - FTE
VACANT - PT

2.75
0
0
0

3.75
0
0
0

171,090
10,500
2,740
44,008
11,429
2,673
40,336
741

179,032
19,406
3,195.54
32,436
12,076
2,824
47,082
93

7,942
8,906
456
(11,572)
647
151
6,550
(648)

179,032
19,406
3,195.54
32,436
12,076
2,824
46,886
93

TOTAL PERSONNEL SERVICES

TOTAL HEAD CT

2.75

3.75

283,517

296,144

12,431

295,948

Vacation buy back - $19K included
0
0
0
0
0
0
0
0

Page: 57 of 58

Page 110 of 141

CITY OF HAPEVILLE
FY25-26 FOURTH QUARTER BUDGET AMENDMENT REQUESTS - SUMMARY AND DETAIL - ALL FUNDS

FY
2025-26
Head Count
Status

Head Count

Current
Approved Budget

Current
YTD

Current
Budget

FY
2025-26

09/30/2026

Increase
(Decrease)

Proposed Amended
Budget

EXHIBIT B
FY2025-26 Budget Explanation
Justification for Major Increase Requests
STAFF COMMENTS

CONTRACTED SERVICES
540-5-4510-522110 Disposal service

170,000

192,791

23,700

193,700

540-5-4510-522200 Repairs & Maintenance

148,000

218,423

70,450

218,450

FYE Projection is $194K
0

TOTAL CONTRACTED SERVICES

318,000

411,214

94,150

412,150

0

SUPPLIES & MINOR EQPT
_____________________
540-5-4510-531100 Supplies
540-5-4510-531270 Gasoline/Diesel

10,000
28,000

7,180
24,759

(2,800)
(3,200)

7,200
24,800

TOTAL SUPPLIES & MINOR EQPT

38,000

31,940

(6,000)

32,000

0

540-5-4510-561000 Depreciation

800

0

0

800

0

TOTAL DEPRECIATION & AMORT

800

0

0

800

0

DEBT SERVICE
____________
540-5-4510-580405 Vehicles - Principal
540-5-4510-582405 Vehicles - Interest

67,647
16,186

67,647
16,186

(0)
0

67,647
16,186

TOTAL DEBT SERVICE

83,833

83,833

0

83,833

0

TOTAL EXPENDITURES

724,150

823,131

100,581

824,731

0

REVENUE OVER/(UNDER) EXPENDITURES

12,000

(19,085)

(31,931)

(19,931)

0
FYE Projection is $25.8K

DEPRECIATION & AMORT

Vehicles Purchase / Finance - Payment Starts 11/2/2024
Vehicles Purchase / Finance - Payment Starts 11/2/2024

Fund 540 - Fund Bal/Ret Earnings at FYE 09/30/2025 = (52,672.59)

Page: 58 of 58

Page 111 of 141

FY2025-2026 - PROPOSED 4TH QUARTER BUDGET ADJUSTMENT REQUESTS
CITY OF HAPEVILLE - GENERAL FUND PROJECTED EXPENSES

EXHIBIT C

BY FUNCTION: AS % OF TOTAL PROJECTED EXPENSES
EXPENSE CATEGORIES:
General Government *
Judicial
Police Administration
Fire Administration
Community Services
Participant Recreation
Development & Planning

Fire Administration,
5,084,983 , 24%

1110 - CITY COUNCIL
General Government

Police Administration,1310 - MAYORGeneral Government
- CITY MANAGER
General Government
5,218,583 , 24% 1320
1330 - CITY CLERK
General Government

52,893
22,390

Judicial
Police Administration
Fire Administration
Community Services
Participant Recreation
Development & Planning

6,320,368
449,686
5,218,583
5,084,983
2,630,670
1,164,410
711,030

29%
2%
24%
24%
12%
5%
3%

21,579,730

100%

Community Services,
02,630,670 , 12%

237,529

1510 - FINANCE
General
& ADMINISTRATION
Government
1515 - CUSTOMER
General
FINANCIAL
Government
SERVICES

510,000
431,052

1530 - LEGAL General
SERVICES
Government

238,800

1540 - HUMANGeneral
RESOURCES
Government

595,924

General2650Government
*,
- MUNICIPAL
Judicial
COURT
3210 - POLICE
ADMINISTRATION
Administration
6,320,368
,Police
29%

684,300

1565 - INFORMATION
General Government
TECHNOLOGY

Judicial,
General ,Government
449,686
2% *

% of Total
29%
2%
24%
24%
12%
5%
3%

3,532,723

1400 - ELECTIONS
General Government

TOTAL PROJECTED EXPENSES

AMOUNT
6,320,368
449,686
5,218,583
5,084,983
2,630,670
1,164,410
711,030

449,686
4,938,270

3510 - FIRE ADMINISTRATION
Fire Administration

5,084,983

4100 - PUBLICCommunity
WORKS ADMINISTRATION
Services

1,452,622

4210 - HIGHWAY
Community
AND STREETS
Services

1,178,049

6120 - PARTICIPANT
Participant
RECREATION
Recreation

1,164,410

7400 - PLANNING
Development
& ZONING
& Planning

58,068

7450 - CODE ENFORCEMENT
Police Administration

280,313

7520 - ECONOMIC
Development
DEVELOPMENT
& Planning

559,177

7550 - MAIN STREET
Development & Planning

93,785

9100 - OTHER General
FINANCING
Government
USES/TRANSFERS

14,757

General Government *
Judicial
Police Administration
Fire Administration
Community Services
Participant Recreation
Development & Planning

6,320,368
449,686

Participant Recreation,
5,218,583
1,164,410 5,084,983
,2,630,670
6%
1,164,410
711,030

Development & Planning,
711,030 , 3%

GF PROJECTED EXPENSES BY FUNCTION: AS % OF TOTAL EXPENSES - 21,579,730

Page 112 of 141

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STATE OF GEORGIA
CITY OF HAPEVILLE
ORDINANCE NO. _________________
AN ORDINANCE TO AMEND THE ANNUAL BUDGET FOR THE _2025_-_2026_
FISCAL YEAR TO REFLECT THE ADJUSTMENT OF REVENUE AND
EXPENDITURES PURSUANT TO SECTION 17-2-3 OF THE CODE OF ORDINANCES,
CITY OF HAPEVILLE, GEORGIA; TO PROVIDE FOR SEVERABILITY; TO REPEAL
CONFLICTING ORDINANCES; TO PROVIDE AN EFFECTIVE DATE; AND TO
PROVIDE FOR OTHER LAWFUL PURPOSES.
WHEREAS, the mayor and council shall have full power and authority to provide for the
execution of all powers, functions, rights, privileges, duties and immunities of the city, its officers,
agencies, or employees granted by the City of Hapeville’s Charter or by state law; and,
WHEREAS, the municipal government of the City of Hapeville (hereinafter “City”) and
all powers of the City shall be vested in the mayor and council. The mayor and council shall be
the legislative body of the City; and,
WHEREAS, the mayor and council approved the annual budget for the_2025_-_2026_
fiscal year on _09/16/2025; and
WHEREAS, accounting standards require the use of year-end adjustments for accrual
accounting, and amendments to the Fiscal Year _2025_-_2026_ budget are needed to apply the
adjustments to budgeted revenues and expenditures in compliance with State law; and
WHEREAS, every official act of the mayor and council which is to become law shall be
by ordinance;
WHEREAS, the governing authority of the City finds it desirable to amend the _2025__2026_ fiscal year annual budget.
BE IT, AND IT IS HEREBY ORDAINED BY THE MAYOR AND COUNCIL OF
THE CITY OF HAPEVILLE, GEORGIA THAT:
Section One. That the Fiscal Year _2025_-_2026_ Annual Budget be amended to reflect
the adjustment of revenues and expenditures as follows:
See Attachment labeled as “Exhibit A”. Exhibit A shall be incorporated fully herein by
reference.
Section Two. Codification and Certify. This Ordinance adopted hereby shall be codified
and certified in a manner consistent with the laws of the State of Georgia and the City.

Page 113 of 141

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Section Three. Severability.
(a) It is hereby declared to be the intention of the Mayor and Council that all sections,
paragraphs, sentences, clauses and phrases of this Ordinance are or were, upon their enactment,
believed by the Mayor and Council to be fully valid, enforceable and constitutional.
(b) It is hereby declared to be the intention of the Mayor and Council that, to the greatest
extent allowed by law, each and every section, paragraph, sentence, clause or phrase of this
Ordinance is severable from every other section, paragraph, sentence, clause or phrase of this
Ordinance. It is hereby further declared to be the intention of the Mayor and Council that, to the
greatest extent allowed by law, no section, paragraph, sentence, clause or phrase of this Ordinance
is mutually dependent upon any other section, paragraph, sentence, clause or phrase of this
Ordinance.
(c) In the event that any phrase, clause, sentence, paragraph or section of this Ordinance
shall, for any reason whatsoever, be declared invalid, unconstitutional or otherwise unenforceable
by the valid judgment or decree of any court of competent jurisdiction, it is the express intent of
the Mayor and Council that such invalidity, unconstitutionality or unenforceability shall, to the
greatest extent allowed by law, not render invalid, unconstitutional or otherwise unenforceable any
of the remaining phrases, clauses, sentences, paragraphs or sections of the Ordinance and that, to
the greatest extent allowed by law, all remaining phrases, clauses, sentences, paragraphs and
sections of the Ordinance shall remain valid, constitutional, enforceable, and of full force and
effect.
Section Four. Repeal of Conflicting Ordinances. All ordinances and parts of ordinances
in conflict herewith are hereby expressly repealed.
Section Five. Effective Date. The effective date of this Ordinance shall be the date of
adoption unless otherwise stated herein.
ORDAINED this

day of

, 2026.
CITY OF HAPEVILLE, GEORGIA

____________________________________
Alan Hallman, Mayor
ATTEST:

Sharee Steed, City Clerk

Page 114 of 141

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APPROVED BY:

City Attorney

Page 115 of 141

CIVILITY PLEDGE
The way we govern ourselves is often as important as
the positions we take. Our collective decisions will be
better when differing views have had the opportunity
to be fully vetted and considered. All people have the
right to be treated with respect, courtesy and openness.
We value all input. We commit to conduct ourselves at
all times with civility and courtesy to each other.

ALAN HALLMAN
MAYOR
MIKE RAST
ALDERMAN AT LARGE
BRETT REICHERT
COUNCILMAN AT
LARGE
MARK ADAMS
COUNCILMAN WARD I

MAYOR AND COUNCIL WORK SESSION

CHASE STELL
COUNCILMAN WARD II

Join in person at 700 Doug Davis Drive, Hapeville, GA 30354 Or, visit the City's Website for
live stream at https://hapeville.org/562/Agendas-and-Minutes
October 20, 2026

6:00 PM

MINUTES
1.
2.

3.
4.
5.

CALL TO ORDER: by Mayor Hallman at 6:05 PM
ROLL CALL: All members of the Council were present, thereby constituting a quorum.
 Alan Hallman
 Mike Rast
 Brett Reichert
 Mark Adams
 Chase Stell
WELCOME: Mayor Hallman welcomed all to the October 20th meeting.
PRESENTATIONS: There were no presentation item(s) at this meeting.
PUBLIC HEARING:
5.I. Consideration on FY2025-2026 Budget Amendment – First Reading
Background:
Fiscal Year 2025-2026 budget was adopted on September 16, 2025. This adopted budget
called for $19.5M in General Fund expenditures with revenues listed as $19.5M with no
supplement by an apportionment from City Fund Balance. This same budget was amended
and approved on April 7, 2026, with General Fund expenditures of $18.9M and General Fund
revenues listed as $18.9M.
As of October 20, 2026, to provide the most recent budget update for audit purposes, staff
projected operational inflows at $21.1, which includes $425K supplemented by an
apportionment from the City’s Fund balance. The projected budget is a $2.2M increase from
the previously approved budget of $18.9M. The increased inflows consist of higher than
projected collections in:
• Real Property Taxes – $53K
• Ambulance Fees - $30K
• Bond Proceeds Related to MNX Building Purchase – $2.4M
• Local Option Sales Taxes (LOST) – $204K
• Hotel/Motel Taxes – 167K
1
Page 116 of 141

Details of these increases and each budget line are included in your package.
A review of the City’s expenditures and budget realignment has allowed Finance to project an
overall increase in General Fund uses of $2.2M from $18.9M to $21.1M. Explanations of
projected budget increase requests by department are listed below.
Primary drivers of the increased uses are:
• City Manager – $2.5M – Includes MNX Building Acquisition – 3469 Dearn Plaza –
$2.4M and 2022 Bond Sinking Fund Transfers Related to Bond Payments – $59K
• Information Technology – Contracted Services – $139K
• Fire – Personnel Cost, Contracted Services and Supplies – $254K
• Participant Recreation – Personnel Cost and Juneteenth Related Events – $91K
Staff requested consideration of Mayor & Council to approve FY2025-2026 amended
budget requests. The updated 2025-2026 amended budget will be uploaded to the City’s
Website after Mayor and Council Approval.
Staff Comments: Director of Finance Randy Brewer provided an overview of the proposed final
budget for the annual audit. He noted that the final revenue figures for the Local Option Sales Tax
(LOST) and Hotel/Motel Tax had not yet been incorporated into the budget. He advised that these
adjustments would be included prior to the second reading.
Discussion followed regarding the budget for the annual Juneteenth Celebration, with staff clarifying
that the increase in expenditures included the cost of the band. Additional budget increases were also
attributed to the employee vacation buyback program.
Public Comments: There were no public comments.
No action was taken; this stood as the first reading.
6.
7.

QUESTIONS ON AGENDA ITEMS: There were no questions on agenda items at this meeting.
CONSENT AGENDA:
7.I.
Consideration and Action to Approve the October 6, 2026, Mayor and Council Meeting
Minutes.
7.II.

Consideration and Action to Approve the October 6, 2026, Executive Session Meeting Minutes.

7.III.

Consideration and Action on Peachtree Recovery Services Agreement
Background:
The City has utilized Peachtree Recovery Services since 2019 to assist with the recovery of
insurance claim damages owed to the City. Since the beginning of this partnership, Peachtree
Recovery Services has successfully recovered approximately $68k on behalf of the City. The
proposed agreement will allow the City to continue its working relationship with Peachtree
Recovery Services. The City Attorney has reviewed and updated the agreement to ensure that
its terms and conditions appropriately reflect the City’s current needs and interests.
The updated agreement was presented to the Mayor and Council for review and
consideration to ensure the continued recovery of outstanding funds owed to the City.
2
Page 117 of 141

MOTION: Councilman Adams motioned to approve the consent agenda; Councilman
Reichert provided a second. The motion carried with a vote of 4-0.
8.

OLD BUSINESS: There were no old business items at this meeting.

9.

NEW BUSINESS:
9.I. Consideration and Action to Utilize State Contract Vehicle Pricing for the Purchase of two New
Ford Hybrid F-150’s in the Amount of $95,686.
Background:
Hapeville Public Works has a 1995 F-150 and a 1997 Natural Gas F-150 that are no longer
running. Without the necessary parts for repair, Public Works would like to purchase two new
Ford Hybrid F-150's. These new Hybrid trucks run off electricity and gas. Public Works has
not purchased any vehicles since 2022 and these trucks are part of the 2026-2027 budget and
will be expensed from the Water & Sewer Budget.
Staff Comments: Director of Public Works Lee Sudduth presented the request to purchase two new
Ford Hybrid F-150 trucks utilizing State Contract Vehicle Pricing in the amount of $95,686. He
explained that the purchase would replace aging vehicles with newer, more advanced technology. One
of the trucks would replace the vehicle currently used for litter barrel collection.
Councilman Reichert asked whether fully electric vehicles had been considered. Mr. Sudduth
explained that only one electric vehicle option was available through the state contract and noted that
the City does not currently have a charging station to support an electric vehicle.
MOTION: Councilman Reichert motioned to approve the Purchase of two New Ford Hybrid F150’s in the Amount of $95,686; Councilman Adams provided a second.
The motion carried with a vote of 4-0.
9.II. Consideration and Action on the Approval of Consultant for the City of Hapeville 2027
Comprehensive Plan Update.
Background:
The City of Hapeville issued a Request for Proposals (RFP) seeking qualified consulting firms
to assist with the preparation of the City's 2027 Comprehensive Plan Update. The deadline for
proposal submissions was October 5, 2026, and the City received a total of four (4) proposals
for consideration.
A six (6) person selection committee consisting of a representative from the Planning
Commission, a representative from the Board of Appeals, the Director of Planning &
Economic Development, the Director of Finance, the Main Street & Grants Manager, and the
Economic Development Coordinator convened on October 12, 2026, to review and evaluate
the submitted proposals.
The committee evaluated each proposal based on the criteria established in the RFP, including
the firm's understanding of the project, proposed approach and methodology, relevant
experience and qualifications, project management capabilities, past performance, cost, and
technical expertise. Evaluation scoresheets were completed for each firm as part of the
selection process.
Following a comprehensive review and evaluation of the four proposals, the selection
3
Page 118 of 141

committee identified Kimley-Horn as the preferred consultant to conduct the City's 2027
Comprehensive Plan Update.
Included in the agenda packet for Mayor and Council's review and consideration are the four
(4) proposals received, along with the completed evaluation scoresheets for each firm.
Staff recommends that Mayor and Council approve the selection of Kimley-Horn as the
consultant for the City of Hapeville's 2027 Comprehensive Plan Update and authorize staff to
negotiate and execute the necessary professional services agreement, subject to final review
and approval by the City Attorney.
Staff Comments: Planning and Economic Development Director Adrienne Senter reported that the
City received four (4) proposals for the 2027 Comprehensive Plan Update. She explained that the
Selection Committee reviewed and evaluated each proposal using the established evaluation criteria
and completed scoring sheets. Following the evaluation process, the Committee recommended
Kimley-Horn and Associates, Inc. as the top-ranked firm. Ms. Senter stated that staff supported the
Committee’s recommendation.
MOTION: Councilman Reichert motioned to Approve Kimley-Horn as the Consultant for the City of
Hapeville 2027 Comprehensive Plan Update; Councilman Rast provided a second.
The motion carried with a vote of 4-0.
9.III. Consideration and Action to Approve a One-Time Holiday Pay to Employees
Background:
It has been custom for the City of Hapeville to distribute as one-time payment over and above
regular wages and salaries to our employees in November each year. We recognize the value
of our employees, and without their dedication, selfless effort, and attention to detail,
Hapeville could not be the great and growing city that it is. City staff recommends a 2% onetime payment to employees with a minimum of $500 for full-time and $250 for part-time
employees. The total anticipated cost is $163,843.89. The 2% pay is included in the approved
budget.
MOTION: Councilman Reichert motioned to approve the One-Time Holiday Pay to Employees;
Councilman Adams provided a second.
Discussion: Mayor Alan Hallman stated that the one-time holiday pay is a gesture of appreciation
and thank you for City employees. The motion carried with a vote of 4-0.
10.

CITY MANAGER REPORT: City Manager Tim Young thanked the Mayor and Council for their
approval of the one-time holiday pay for City employees.
Mr. Young provided the following announcements:
• The Academy Theatre was hosting the Finding the Flint Restoration Kickoff Event that
evening, beginning at 6:00 p.m.
• The annual Día de los Muertos celebration would take place on Saturday, October 24, 2026
at Jess Lucas Park.
• Public hearings regarding the millage rate were scheduled for October 27–29.
• The next Mayor and Council meeting is scheduled for November 17, as November 3 is
Election Day.
Councilman Reichert commented on the educational video being developed to provide information to
the public regarding the millage rate. Mr. Young stated that he was reviewing and addressing the
comments received on the video.
Mayor Hallman informed the public that an educational video explaining the millage rate would be
released soon. He also expressed interest in developing a similar informational video regarding the
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City's E-911 services.
Alderman Rast asked whether the non-emergency dispatch line would be handled in-house or through
the Fulton County facility. Mayor Hallman stated that the decision would be made by the Police
Department and would depend on staffing availability.
Councilman Stell inquired about the status of the MNX Building. City Manager Young stated that an
update would be provided at the next Council meeting.
Councilman Reichert expressed appreciation for the sidewalk improvements taking place throughout
the City.
Councilman Adams echoed Council Reichert’s sentiments regarding the sidewalk repairs and raised
concerns regarding the pavement that had been torn up along the recently resurfaced Oakdale Road.
Director of Public Works Lee Sudduth explained that the pavement disturbance was the result of
repairs to a resident's leaking service line.
11. PUBLIC COMMENTS: There were no public comments.
12. MAYOR AND COUNCIL COMMENTS:

Councilman Stell reminded the public of the upcoming millage rate public hearings scheduled for the
following week. He also congratulated City Manager Tim Young on his daughter’s recent marriage and
recognized Muhammad Hafeez, Director of Community Engagement for PAD Atlanta, who was in
attendance. Mr. Hafeez runs a diversion program in the City of Atlanta and is looking to expand this
outreach program in other municipalities.
Alderman Rast thanked everyone for attending the meeting.
Councilman Adams thanked everyone for attending the meeting and extended congratulations to City
Manager Tim Young on his daughter’s recent marriage. He also reminded the public that early voting
would continue through October 30.
Councilman Reichert echoed Mayor Hallman's comments regarding the success of the Chili Cook-Off
and the event's new location in Arts Alley.
Mayor Hallman echoed the congratulations to City Manager Young and his family. He commented on
the success of the recent Chili Cook-Off and Southern Circuit Film Series events, noting that he was
particularly pleased with the new location of the Chili Cook-Off in Arts Alley. He also expressed
appreciation for the sidewalk improvements taking place throughout the City and shared that he had
received an email from the pastor of the Baptist church commending the City’s cleanup efforts in the
sidewalk construction area following a recent rainstorm.
13.

EXECUTIVE SESSION: When Executive Session is Required one will be called for the following
issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel
O.C.G.A. §50-14-3(b)(2).
MOTION: Councilman Adams made a motion to go into executive session at 6 :47 PM;
Councilman Stell provided a second. The motion carried with a vote of 4-0.
MOTION: Councilman Stell made a motion to go into recess; Alderman Rast provided a
second. The motion carried with a vote of 4-0.
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MOTION: Councilman Reichert made a motion to convene back into regular session at
7:08 PM; Councilman Adams second. The motion carried with a vote of 4-0.
14.

ADJOURN: With no further business, Mayor Hallman called for a motion to adjourn.
MOTION: Alderman Rast motioned to adjourn at 7:08 PM; Councilman Stell provided a
second. The motion carried with a vote of 4-0.
Respectfully submitted,
______________________________
Alan Hallman, Mayor
______________________________
Adrienne Senter, Acting City Clerk

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CIVILITY PLEDGE
The way we govern ourselves is often as important as
the positions we take. Our collective decisions will be
better when differing views have had the opportunity
to be fully vetted and considered. All people have the
right to be treated with respect, courtesy and
openness. We value all input. We commit to conduct
ourselves at all times with civility and courtesy to
each other.

ALAN HALLMAN
MAYOR
MIKE RAST
ALDERMAN AT LARGE
BRETT REICHERT
COUNCILMAN AT
LARGE
MARK ADAMS
COUNCILMAN WARD I

MAYOR AND COUNCIL SPECIAL CALLED MEETING

CHASE STELL
COUNCILMAN WARD II

Join in person at 700 Doug Davis Drive, Hapeville, GA 30354 Or, visit the City's Website for live stream at
https://hapevillega.portal.civicclerk.com/event/2437/overview
October 29, 2026

6:30 PM

MINUTES

1.

CALL TO ORDER:

2.

ROLL CALL:
Alan Hallman
Mike Rast
Brett Reichert
Mark Adams
Chase Stell

3.

PUBLIC HEARING:
3.I.

Consideration and Action to Approve the 2026 Property Tax Millage Rate. - Third Reading
Background:
The City has received its 2026 tax digest from the Fulton County Tax Commissioner. Gross
assessed values for residential, commercial, and industrial properties total $563,630,120,
compared with $533,099,420 in 2025—an increase of $30,530,700, or approximately 5.73%.
The City of Hapeville proposes increasing its property tax millage rate from 17.509 mills to
21.010 mills. The proposed rate is approximately 17.78% above the calculated rollback rate of
17.838 mills.
Real and personal property tax collections for fiscal year 2026–2027 are projected to total
approximately $11.3 million.
Regional economic conditions have increased the costs of equipment, maintenance, and labor.
Hotel-motel tax collections have declined relative to hotel room revenues, while Local Option
Sales Tax collections are projected to remain approximately $2.4 million.
State legislative measures also limit annual increases in taxable assessed values for eligible
homestead properties.
In response to these financial pressures, management is requesting a millage rate increase to
support City operations and maintain municipal services.
Staff Comments: City Manager Tim Young explained that Fulton County provided the tax
digest in mid-September rather than the customary mid-June timeframe, compressing the
City’s budget and millage schedule by approximately 90 days. He apologized for the shortened
public review period and explained that the delay originated with the County. Mr. Young
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emphasized the City’s responsibility to maintain services and financial viability while
recognizing the effect of higher taxes on residents and businesses. Mr. Young described a
recurring reduction in hotel-motel tax revenue associated with extended hotel stays by a major
corporate partner, estimating the impact at approximately $900,000 to $1.5 million annually
over recent years. He stated that the loss had contributed to declining cash reserves and the
City’s need to obtain a Tax Anticipation Note to bridge the period before property tax
collections. He explained that the proposed increase of approximately 3.5 mills was expected
to generate roughly $1.5 million in additional revenue and help replace the lost revenue
stream. He did not anticipate a further increase the following year under the proposal and
noted that additional homeowner tax relief would require legislative action.
MAYOR AND COUNCIL DISCUSSION BEFORE PUBLIC COMMENTS:
Councilman Reichert: Acknowledged the difficulty of considering a tax increase and
stressed that elected officials, as City residents, would also be affected. He emphasized that the
compressed hearing schedule resulted from Fulton County’s delayed digest.
Councilman Dr. Mark Adams: Described the decision as difficult and personally
significant, noting that he also manages a household budget and would be affected by any
increase. He thanked the City Manager and staff for preparing the information and encouraged
residents to share their views.
Mayor Hallman: Acknowledged the burden of higher taxes but emphasized the value of the
City’s police, fire, emergency transport, and other municipal services. He discussed increased
fuel, personnel, and public safety costs and the need to retain qualified employees while
maintaining service levels.
Alderman Rast: Thanked the City Manager and staff for their financial analysis and
acknowledged the unusually prolonged budget process.
Councilman Stell: Recognized the importance of preserving public safety and other services
and stated that he had been exploring alternative revenue opportunities with regional officials
and organizations.
Public Comments:
1. Laura Hall- Opposed
2. Ben Martinez- Opposed
3. Rhian Sharp- Opposed
4. Melanie Williams-Opposed
5. Cynthia Miller-Opposed
Following these comments, the Mayor noted that no additional residents
requested to speak, and the governing body addressed the questions and
concerns raised.
RESPONSES AND FURTHER DELIBERATION:
Alderman Rast: Explained that a lower rate near 19 mills would not adequately restore the
City’s depleted fund balance. He cited a loss of approximately $500,000 from reserves and
expressed support for a higher rate to strengthen the City’s financial position.
Councilman Adams: Agreed that reserves must be replenished but expressed concern about
restoring them too aggressively in a single year. He favored a more incremental approach to
reduce the immediate burden on taxpayers.
Councilman Reichert: Acknowledged residents’ affordability concerns and explained that
department leaders had reviewed their budgets and staffing needs closely. He described rising
first-responder costs, the City’s comparatively limited commercial and industrial tax base,
diminished hotel-motel revenue, and the need to rebuild reserves. He stated that reducing
services would have consequences for residents and noted that the City had reduced the
millage rate in a prior year.

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Councilman Stell: Echoed support for a less abrupt increase and expressed confidence that
a rate nearer the break-even figure could provide time to pursue other revenue sources.
Mayor Hallman: Explained that expanded homestead exemptions would require state
legislative approval and a subsequent local referendum; he acknowledged that he had initially
understood that such relief could be enacted locally. He stated that he intended to work with
legal counsel on the legislative process. He further explained that the higher advertised rate
was intended in part to restore reserves and address reduced hotel-motel tax revenue, and that
the City had recently needed a Tax Anticipation Note. Mayor Hallman also discussed the City’s
economic development efforts, including an incoming economic development consultant; the
affordability of housing; and the limited industrial tax base following the closure of the former
Ford plant. He explained that extended hotel bookings for corporate training may become
exempt from hotel-motel tax after 30 days under existing law, resulting in a substantial
revenue loss. He noted that the corporate partner was acting within the law and that the City
had sought legislative changes. He also explained that new development does not immediately
generate property tax revenue because it may take 12 to 18 months to appear on the tax rolls.
Councilman Adams: Reiterated the importance of fiscal responsibility and restoring
reserves while minimizing the tax impact on residents.
MOTION: Alderman Rast moved to establish the City of Hapeville’s 2026 property tax
millage rate at the previously advertised rate of 21.010 mills. Councilman Reichert seconded
the motion.
VOTE: The initial vote resulted in a 2–2 tie, with Alderman Rast and Councilman Reichert
voting in favor and Councilman Stell and Councilman Adams voting in opposition. Mayor
Hallman cast the deciding vote in favor of the motion, breaking the tie.
The motion carried by a vote of 3–2, with Councilman Stell and Councilman
Adams voting “Nay.”
4.

EXECUTIVE SESSION: When an Executive Session is required, one will be called for the following
issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel
O.C.G.A. §50-14-3(b)(2).
MOTION: Councilman Adams made a motion to go into recess; Alderman Rast provided a second.
The motion carried with a vote of 4-0.
MOTION: Alderman Rast made a motion to go into executive session at 7:26 PM; Councilman Stell
provided a second. The motion carried with a vote of 4-0.
MOTION: Alderman Rast made a motion to convene back into regular session at 7:41 PM,
Councilman Adams second. The motion carried with a vote of 4-0.

5.

ADJOURN: With no further business, Mayor Hallman called for a motion to adjourn.
MOTION: Councilman Adams motioned to adjourn at 7:42 PM; Alderman Rast provided a second.
The motion carried with a vote of 4-0.
Respectfully submitted,
_________________________________________
Alan Hallman, Mayor
_________________________________________
Sharee Steed, City Clerk

Page 124 of 141

November 4, 2026
Adrienne Senter
City of Hapeville
3468 North Fulton Avenue
Hapeville, Georgia 30354
Re:

Letter Agreement for Professional Services for
City of Hapeville 2027 Comprehensive Plan Update
3468 North Fulton Avenue, Hapeville, Georgia

Dear Ms. Senter:
Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) submits this Letter Agreement
(“Agreement”) to the City of Hapeville (“Client”) for providing planning services for the 2027
Comprehensive Plan Update (“Project”).
Project Understanding
The City of Hapeville is undertaking its 2027 Comprehensive Plan Update to establish a communitydriven framework for managing growth, guiding investment, and supporting future land use, housing,
transportation, and infrastructure decisions. The update will build upon the City’s previous planning
efforts while addressing redevelopment and infill opportunities, housing choice, economic development,
mobility and connectivity, arts and culture, greenspace, and the preservation of Hapeville’s distinctive
small-town character and sense of community.
The resulting plan is intended to satisfy applicable Georgia Department of Community Affairs
requirements and provide a practical roadmap connecting the community’s vision with clear priorities,
implementation strategies, partnerships, and funding opportunities.
Assumptions
Kimley-Horn’s scope and fee are based on the following assumptions:
1. City Point of Contact and Review: The City will designate a primary point of contact to
coordinate with Kimley-Horn, provide direction, and consolidate draft deliverable review
comments from City staff, elected officials, boards, committees, and other participating parties.
2. Public Engagement Support: The City will assist with coordinating public meeting locations,
meeting notices and advertising, and outreach through the City’s established communication
channels, including its website and social media.
3. Meeting and Outreach Expenses: Kimley-Horn will prepare meeting and engagement materials
in electronic and print format, as appropriate. Mailing, paid advertising, facility rental, translation
or interpretation services, refreshments, and other direct meeting expenses will be provided or
paid directly by the City unless specifically included in the Scope of Services.
4. Planning-Level Recommendations: Recommendations, redevelopment concepts, site
concepts, transportation improvements, and cost estimates developed as part of the Project
will be planning-level and conceptual and should only be used for planning and order of
magnitude budgeting purposes. Detailed surveying, engineering, architectural design,
environmental studies, traffic studies, opinions of probable construction costs, or construction

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documents are not included unless specifically identified in the Scope of Services.
5. Plan Review and Adoption: Formal adoption of the Comprehensive Plan is the responsibility of
the City. Kimley-Horn cannot guarantee approval or adoption by the City or acceptance by
reviewing agencies, including the Atlanta Regional Commission or Georgia Department of
Community Affairs.
6. Additional Reviews or Delays: The scope and fee assume timely City review and consolidated
comments on draft deliverables. Additional review cycles, substantial revisions to previously
reviewed materials, significant changes in direction, or delays outside Kimley-Horn’s control
may require an adjustment to the Project schedule and fee.
If any of these assumptions are not correct, then the scope and fee will change.
Scope of Services
Kimley-Horn will provide the services specifically set forth below.
Project Management and Coordination
Kimley-Horn will manage the Project and coordinate with City staff throughout the planning process.
Services will include:
• One (1) project kickoff meeting with City staff.
• Up to nine (9) Monthly Project Management Team (PMT) meetings during the Project.
• Up to nine (9) Project Manager to Project Manager monthly one-on-one check-in calls.
• Development and maintenance of the project schedule and coordination of major milestones,
deliverables, and engagement activities.
• Coordination of draft plan submittals to the Atlanta Regional Commission (ARC) and Georgia
Department of Community Affairs (DCA) as required for Comprehensive Plan review and
adoption.
Task 1. Existing Plans and Conditions Evaluation
Kimley-Horn will review relevant existing plans, studies, programs, and available data provided by the
City, including prior Comprehensive Plan updates, LCI studies, transportation and corridor studies, and
economic development initiatives.
Kimley-Horn will summarize relevant existing conditions, previous recommendations,
accomplishments, outstanding priorities, and opportunities to inform preparation of the Comprehensive
Plan. This task will rely primarily on existing and readily available data that is provided by the City and
publicly available from easily accessible online sources.
Task 2. Market and Economic Analysis
In coordination with KB Advisory Group, the Consultant will prepare a planning-level market
assessment identifying area demographics and base data required per DCA for comprehensive plan
development and will address retail market considerations relevant to future growth and redevelopment
at two retail key nodes: Little Virginia Avenue and Downtown’s North Central Avenue. The assessment
will identify market opportunities and consider potential economic development, incentive, and
financing tools that may support implementation of priority recommendations.
Task 3. Community and Stakeholder Engagement
Kimley-Horn will develop and facilitate a community engagement process in coordination with City staff.
Services will include:
• Preparation of community engagement plan

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•
•
•
•
•

Up to one (1) kick-off public hearing/council (adoption public hearings are listed in Task 5)
Up to four (4) Core Team meetings/workshops.
Up to four (4) community meetings/workshops/creative engagements.
Up to eight (8) stakeholder interviews/listening sessions conducted over a two-day period.
Preparation of meeting materials, meeting facilitation, and documentation of major themes and
findings from each meeting.

Specific engagement formats will be coordinated with the City.
Task 4. Comprehensive Plan Development
Based on technical analysis, community input, market findings, and coordination with the City, KimleyHorn will prepare the 2027 Comprehensive Plan Update addressing applicable DCA planning
requirements and community priorities.
The plan may include (with final plan elements to be determined in cooperation with the Client’s Project
Manager):
• Updated community vision, goals, and priorities.
• Future land use and/or character area recommendations and mapping.
• Housing and attainable housing strategies.
• Economic development and redevelopment recommendations.
• Transportation, mobility, and connectivity recommendations.
• Community character, arts and culture, greenspace, and placemaking considerations.
• Implementation strategies, potential partnerships, funding opportunities, and responsible
parties.
• Community Work Program and Report of Accomplishments, as applicable.
Task 5. Implementation and Final Deliverables
Kimley-Horn will translate the Comprehensive Plan recommendations into an implementation-focused
work program identifying priorities, responsible parties, potential partners, funding considerations, and
anticipated timeframes. The implementation program will include a 100-Day Action Plan highlighting
near-term actions the City can initiate following plan adoption.
Kimley-Horn will prepare:
• One (1) draft Comprehensive Plan for City review.
• One (1) revised draft incorporating one consolidated set of City comments.
• One (1) final Comprehensive Plan addressing applicable ARC/DCA comments.
• Electronic PDF files of the final plan and associated maps.
• Up to two (2) adoption-related presentations, anticipated to include Planning Commission and
Mayor and Council.
Services Not Included
Any other services, including but not limited to the following, are not included in this Agreement:
1. Additional meetings and engagement beyond the number of PMT meetings, community
meetings, stakeholder activities, presentations, and other engagement activities specifically
identified in the Scope of Services.
2. Additional revisions beyond the review cycles identified in the Scope of Services, including
substantial revisions resulting from changes in City direction after a deliverable has been
reviewed or approved.

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3. Detailed design or engineering services, including surveying, civil engineering, transportation
engineering or traffic studies, utility analysis or modeling, environmental studies, architectural
design, landscape architecture design, construction documents, permitting, or other designlevel services.
4. Additional economic or financial analyses beyond the market and economic analysis described
in the Scope, including property appraisals, development pro formas, financial underwriting,
detailed fiscal impact analysis, or property-specific feasibility studies.
5. Preparation of implementation documents or applications, including zoning or development
regulations, grant applications, TAD redevelopment plans, funding applications, or other
documents necessary to implement recommendations unless specifically identified in the
Scope of Services.
6. Additional work resulting from changes in applicable requirements by the City, Atlanta Regional
Commission, Georgia Department of Community Affairs, or other reviewing agencies after
commencement of the Project if directed to do so following the completion of the draft
Comprehensive Plan document.
7. Direct engagement expenses, including postage, paid advertising, facility rental, translation or
interpretation, refreshments, and similar expenses, unless specifically identified in the Scope
of Services.
Additional Services
Any services not specifically provided for in the above scope will be billed as additional services and
performed at Kimley-Horn’s then-current hourly rates. Additional services Kimley-Horn can provide
include, but are not limited to, the following:
•
•
•
•
•
•
•
•

Small area, corridor, or neighborhood plans
Site planning and conceptual development plans for priority redevelopment sites
Urban design, placemaking, streetscape, and public realm concepts
Detailed transportation, traffic, infrastructure, or engineering studies
Zoning, development regulation, or design guideline updates
Additional market, economic development, financial, or feasibility analysis
Grant writing, funding, or implementation assistance
Additional public engagement, meetings, presentations, or plan revisions beyond those
identified in the Scope of Services

Information Provided By Client
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by
the Client or the Client’s consultants or representatives. The Client shall provide all information
requested by Kimley-Horn during the Project, including but not limited to the following:
• Existing comprehensive plans, master plans, studies, reports, and other relevant planning
documents.
• Available GIS data, mapping, parcel, zoning, future land use, infrastructure, transportation, and
other City-maintained datasets.
• Available development, permitting, housing, economic development, and capital improvement
information relevant to the Project.
• Relevant City codes, ordinances, policies, and adopted plans.
• Available information regarding current or proposed City projects, redevelopment initiatives,

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•

and other ongoing planning efforts.
Contact information for City staff, elected officials, boards and commissions, community
organizations, stakeholders, and other parties identified by the City for involvement in the
planning process.

Responsibilities of Client
In addition to other responsibilities set out in this Agreement, the Client shall:
• Designate a primary point of contact to coordinate with Kimley-Horn and provide timely
direction throughout the Project.
• Coordinate participation by appropriate City staff, elected officials, boards and commissions,
and other City representatives, as needed.
• Provide timely review of deliverables and one consolidated set of comments for each formal
review.
• Assist with scheduling and securing locations for public meetings, workshops, and
presentations.
• Lead or support required public notices, advertising, website and social media
communications, and other outreach through the City’s established communication channels.
• Provide Kimley-Horn with available data, plans, studies, policies, and other information
reasonably necessary to complete the Project.
• Coordinate access to stakeholders, community organizations, property owners, and other
parties identified by the City for participation in the planning process.
• Pay directly for printing, postage, paid advertising, facility rental, translation or interpretation,
refreshments, and other direct engagement expenses unless specifically included in KimleyHorn’s Scope of Services.
• Review and approve key Project milestones and provide decisions necessary to maintain the
agreed-upon Project schedule.
• Be responsible for the formal adoption of the Comprehensive Plan, including scheduling and
conducting required public hearings and adoption actions.
Schedule
Kimley-Horn will perform the services as expeditiously as practicable with the goal of meeting a mutually
agreed upon schedule to complete the adoption process and submit to the ARC and DCA by the
October 31, 2027 DCA deadline. A draft comprehensive plan is anticipated to be complete by midAugust to ensure the adoption process is complete by the DCA deadline.
Fee and Expenses
Kimley-Horn will perform the services in Tasks 1 - 5 for the total lump sum labor fee below. In addition
to the lump sum labor fee, direct reimbursable expenses such as express delivery services, air travel,
and other direct expenses will be billed at 1.15 times cost. All permitting, application, and similar Project
fees will be paid directly by the Client.
Task Number & Name

Fee

Type

1

Existing Plans and Conditions Evaluation

$31,172

Lump Sum

2

Market and Economic Analysis

$22,000

Lump Sum

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3

Community and Stakeholder Engagement

$53,594

Lump Sum

4

Comprehensive Plan Development

$28,413

Lump Sum

5

Implementation and Final Deliverables

$24,821

Lump Sum

Total

$160,000

Lump sum fees and expenses will be invoiced monthly based upon the overall percentage of services
performed. Payment will be due within 25 days of your receipt of the invoice and should include the
invoice number and Kimley-Horn Project number.
Closure
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to,
the attached Standard Provisions, which are incorporated by reference. As used in the Standard
Provisions, "Kimley-Horn" shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to the
City of Hapeville.
Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via email in a
PDF. We can also provide a paper copy via regular mail if requested. Please include the invoice
number and Kimley-Horn Project number with all payments. Please provide the following information:
____ Please email all invoices to ___________________________
____ Please copy _______________________________________
To proceed with the services, please have an authorized person sign this Agreement below and return
to us. We will commence services only after we have received a fully-executed agreement. Fees and
times stated in this Agreement are valid for sixty (60) days after the date of this letter.
To ensure proper set up of your projects so that we can get started, please complete and return with
the signed copy of this Agreement the attached Request for Information. Failure to supply this
information could result in delay in starting work on this Project.
We appreciate the opportunity to provide these services. Please contact me if you have any questions.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Signed:
Printed Name: Eric Bosman
Title: Senior Vice President

City of Hapeville

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SIGNED:
PRINTED NAME: _______________________
TITLE:_________________________________
DATE: _______________________________

Client’s Federal Tax ID: _______________________
Client’s Business License No.: __________________
Client’s Street Address: _______________________
_______________________
Attachment – Request for Information
Attachment – Standard Provisions

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Request for Information
Please return this information with your signed contract; failure to provide this information could result
in delay in starting your project.
Client Identification
Full, Legal Name of Client
Mailing Address for Invoices
Contact for Billing Inquiries
Contact’s Phone and e-mail
Client is (check one)

Property Identification
Parcel 1
Street Address

Owner

Agent for Owner

Unrelated to
Owner

Parcel 2

Parcel 3

Parcel 4

Owner 2

Owner 3

Owner 4

County in which
Property is Located
Tax Assessor’s
Number(s)
Property Owner Identification
Owner 1
Owner(s) Name
Owner(s) Mailing
Address
Owner’s Phone No.
Owner of Which
Parcel #?
Project Funding Identification – List Funding Sources for the Project

Attach additional sheets if there are more than 4 parcels or more than 4 owners

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KIMLEY-HORN AND ASSOCIATES, INC.
STANDARD PROVISIONS
1)

Kimley-Horn's Scope of Services and Additional Services. Kimley-Horn will perform only the services
specifically described in this Agreement (“Services”). Any services that are not set forth in the scope of
Services described herein will constitute additional services (“Additional Services”). If requested by the Client
and agreed to by Kimley-Horn, Kimley-Horn will perform Additional Services, which shall be governed by
these provisions. Unless otherwise agreed to in writing, the Client shall pay Kimley-Horn for any Additional
Services an amount based upon Kimley-Horn’s then-current hourly rates plus an amount to cover certain
direct expenses including in-house reproduction, postage, supplies, digital data storage and security, and
local mileage. Other direct expenses will be billed at 1.15 times cost.

2)

Client's Responsibilities. In addition to other responsibilities herein or imposed by law, the Client shall:
a. Designate in writing a person to act as its representative, such person having complete authority to transmit
instructions, receive information, and make or interpret the Client's decisions.
b. Provide all information and criteria as to the Client's requirements, objectives, and expectations for the
Project and all standards of development, design, or construction.
c. Provide Kimley-Horn all available studies, plans, or other documents pertaining to the Project, such as
surveys, engineering data, environmental information, etc., all of which Kimley-Horn may rely upon.
d. Arrange for access to the site and other property as required for Kimley-Horn to provide its Services.
e. Review all documents or reports presented by Kimley-Horn and communicate decisions pertaining thereto
within a reasonable time so as not to delay Kimley-Horn.
f. Furnish approvals and permits from governmental authorities having jurisdiction over the Project and
approvals and consents from other parties as may be necessary.
g. Obtain any independent accounting, legal, insurance, cost estimating, and feasibility services required by
Client.
h. Give prompt written notice to Kimley-Horn whenever the Client becomes aware of any development that
affects Kimley-Horn's Services or any defect or noncompliance in any aspect of the Project.

3)

Period of Services. Unless otherwise stated herein, Kimley-Horn will begin work after receipt of a properly
executed copy of this Agreement. This Agreement assumes conditions permitting continuous and orderly
progress through completion of the Services. Times for performance shall be extended as necessary for
delays or suspensions due to circumstances that Kimley-Horn does not control. If such delay or suspension
extends for more than six months, Kimley-Horn’s compensation shall be renegotiated.

4)

Method of Payment. Client shall pay Kimley-Horn as follows:
a. Invoices will be submitted periodically for Services performed and expenses incurred. Payment of each
invoice will be due within 25 days of receipt. The Client shall also pay any applicable sales tax. All retainers
will be held by Kimley-Horn and applied against the final invoice. Interest will be added to accounts not paid
within 25 days at the maximum rate allowed by law. If the Client fails to make any payment due under this
or any other agreement within 30 days after Kimley-Horn's transmittal of its invoice, Kimley-Horn may, after
giving notice to the Client, suspend services and withhold deliverables until all amounts due are paid.
b. The Client will remit all payments electronically to:
Account Name: KIMLEY-HORN AND ASSOCIATES, INC.
Bank Name and Address: WELLS FARGO BANK, N.A., SAN FRANCISCO, CA 94104
Account Number: 2073089159554
ABA#: 121000248
c. The Client will send the Project number, invoice number and other remittance information by e-mail to
[email protected] at the time of payment.
d. If the Client relies on payment or proceeds from a third party to pay Kimley-Horn and Client does not pay
Kimley-Horn’s invoice within 60 days of receipt, Kimley-Horn may communicate directly with such third party
to secure payment.
e. If the Client objects to an invoice, it must advise Kimley-Horn in writing giving its reasons within 14 days of
receipt of the invoice or the Client’s objections will be waived, and the invoice shall conclusively be deemed
due and owing. If the Client objects to only a portion of the invoice, payment for all other portions remains
due.
f. If Kimley-Horn initiates legal proceedings to collect payment, it shall recover, in addition to all amounts due,
its reasonable attorneys' fees, reasonable experts' fees, and other expenses related to the proceedings.

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Such expenses shall include the cost, at Kimley-Horn's normal hourly billing rates, of the time devoted to
such proceedings by its employees.
g. The Client agrees that the payment to Kimley-Horn is not subject to any contingency or condition. KimleyHorn may negotiate payment of any check tendered by the Client, even if the words “in full satisfaction” or
words intended to have similar effect appear on the check without such negotiation being an accord and
satisfaction of any disputed debt and without prejudicing any right of Kimley-Horn to collect additional
amounts from the Client.
5)

Use of Deliverables. All documents, data, and other deliverables prepared by Kimley-Horn are related
exclusively to the Services described in this Agreement and may be used only if the Client has satisfied all
of its obligations under this Agreement. They are not intended or represented to be suitable for use or reuse
by the Client or others on extensions of this Project or on any other project. Any modifications by the Client
to any of Kimley-Horn’s deliverables, or any reuse of the deliverables without written authorization by KimleyHorn will be at the Client's sole risk and without liability to Kimley-Horn, and the Client shall indemnify, defend
and hold Kimley-Horn harmless from all claims, damages, losses and expenses, including but not limited to
attorneys' fees, resulting therefrom. Kimley-Horn’s electronic files and source code remain the property of
Kimley-Horn and shall be provided to the Client only if expressly provided for in this Agreement. Any
electronic files not containing an electronic seal are provided only for the convenience of the Client and use
of them is at the Client’s sole risk. In the case of any defects in the electronic files or any discrepancies
between them and the hardcopy of the deliverables prepared by Kimley-Horn, the hardcopy shall govern.

6)

Intellectual Property. Kimley-Horn may use or develop its proprietary software, patents, copyrights,
trademarks, trade secrets, and other intellectual property owned by Kimley-Horn or its affiliates (“Intellectual
Property”) in the performance of this Agreement. Intellectual Property, for purposes of this section, does not
include deliverables specifically created for Client pursuant to the Agreement and use of such deliverables
is governed by section 5 of this Agreement. Kimley-Horn maintains all interest in and ownership of its
Intellectual Property and conveys no rights in the Intellectual Property to Client, unless otherwise agreed to
in writing. Any enhancements of Intellectual Property made during the performance of this Agreement are
solely owned by Kimley-Horn and its affiliates. If Kimley-Horn’s Services include providing Client with access
to or a license for Kimley-Horn’s (or its affiliates’) proprietary software or technology, Client agrees to the
Terms of Service set forth at https://www.khtsinc.com/terms-of-Service/ which terms are incorporated herein
by reference.

7)

Opinions of Cost. Because Kimley-Horn does not control the cost of labor, materials, equipment or services
furnished by others, methods of determining prices, or competitive bidding or market conditions, any opinions
rendered as to costs, including but not limited to the costs of construction and materials, are made solely
based on its judgment as a professional familiar with the industry. Kimley-Horn cannot and does not
guarantee that proposals, bids or actual costs will not vary from its opinions of cost. If the Client wishes
greater assurance as to the amount of any cost, it shall employ an independent cost estimator. Kimley-Horn's
services required to bring costs within any limitation established by the Client will be paid for as Additional
Services.

8)

Termination. The obligation to provide further services under this Agreement may be terminated by either
party upon seven days' written notice in the event of substantial failure by the other party to perform in
accordance with the terms hereof, or upon thirty days’ written notice for the convenience of the terminating
party. Kimley-Horn shall be paid for all services rendered and expenses incurred to the effective date of
termination, and other reasonable expenses incurred by Kimley-Horn as a result of such termination.

9)

Standard of Care. The standard of care applicable to Kimley-Horn’s Services will be the degree of care and
skill ordinarily exercised by consultants performing the same or similar services in the same locality at the
time the Services are provided. No warranty, express or implied, is made or intended by Kimley-Horn's
performance of services, and it is agreed that Kimley-Horn is not a fiduciary with respect to the Client.

10) LIMITATION OF LIABILITY. In recognition of the relative risks and benefits of the Project to the Client and
Kimley-Horn, the risks are allocated such that, to the fullest extent allowed by law, and notwithstanding any
other provisions of this Agreement or the existence of applicable insurance coverage, that the total liability,
in the aggregate, of Kimley-Horn and Kimley-Horn's officers, directors, employees, agents, and
subconsultants to the Client or to anyone claiming by, through or under the Client, for any and all claims,
losses, costs, attorneys’ fees, or damages whatsoever arising out of or in any way related to the services
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under this Agreement from any causes, including but not limited to, the negligence, professional errors or
omissions, strict liability or breach of contract or any warranty, express or implied, of Kimley-Horn or KimleyHorn's officers, directors, employees, agents, and subconsultants, shall not exceed twice the total
compensation received by Kimley-Horn under this Agreement or $50,000, whichever is greater. An increase
to this limitation of liability may be negotiated for additional fee. This Section is intended solely to limit the
remedies available to the Client or those claiming by or through the Client, and nothing in this Section shall
require the Client to indemnify Kimley-Horn.
11) Mutual Waiver of Consequential Damages. In no event shall either party be liable to the other for any
consequential, incidental, punitive, or indirect damages including but not limited to loss of income or loss of
profits.
12) Professional Liability Insurance. Kimley-Horn will maintain a professional liability insurance policy for the
Services provided by Kimley-Horn during the course of this Agreement.
13) Construction Costs. Under no circumstances shall Kimley-Horn be liable for extra costs or other
consequences due to changed or unknown conditions or related to the failure of contractors to perform work
in accordance with the plans and specifications. Kimley-Horn shall have no liability whatsoever for any costs
arising out of the Client’s decision to obtain bids or proceed with construction before Kimley-Horn has issued
final, fully approved plans and specifications. The Client acknowledges that all preliminary plans are subject
to substantial revision until plans are fully approved and all permits obtained.
14) Certifications. All requests for Kimley-Horn to execute certificates, lender consents, or other third-party
reliance letters must be submitted to Kimley-Horn at least 14 days prior to the requested date of execution.
Kimley-Horn shall not be required to execute certificates, consents, or third-party reliance letters that are
inaccurate, that relate to facts of which Kimley-Horn does not have actual knowledge, or that would cause
Kimley-Horn to violate applicable rules of professional responsibility.
15) Dispute Resolution. All claims arising out of this Agreement or its breach shall be submitted first to
mediation in accordance with the American Arbitration Association as a condition precedent to litigation. Any
mediation or civil action by Client must be commenced within one year of the accrual of the cause of action
asserted but in no event later than allowed by applicable statutes.
16) Hazardous Substances and Conditions. Kimley-Horn shall not be a custodian, transporter, handler,
arranger, contractor, or remediator with respect to hazardous substances and conditions. Kimley-Horn's
Services will be limited to analysis, recommendations, and reporting, including, when agreed to, plans and
specifications for isolation, removal, or remediation. Kimley-Horn will notify the Client of unanticipated
hazardous substances or conditions of which Kimley-Horn actually becomes aware. Kimley-Horn may stop
affected portions of its Services until the hazardous substance or condition is eliminated.
17) Construction Phase Services.
a. If Kimley-Horn prepares construction documents and Kimley-Horn is not retained to make periodic site visits,
the Client assumes all responsibility for interpretation of the documents and for construction observation,
and the Client waives any claims against Kimley-Horn in any way connected thereto.
b. Kimley-Horn shall have no responsibility for any contractor's means, methods, techniques, equipment choice
and usage, equipment maintenance and inspection, sequence, schedule, safety programs, or safety
practices, nor shall Kimley-Horn have any authority or responsibility to stop or direct the work of any
contractor. Kimley-Horn's visits will be for the purpose of observing construction and reporting to the Client
whether the contractors’ work generally conforms to the construction documents prepared by Kimley-Horn.
Kimley-Horn neither guarantees the performance of contractors, nor assumes responsibility for any
contractor’s failure to perform its work in accordance with the contract documents.
c. Kimley-Horn is not responsible for any duties assigned to it in the construction contract that are not expressly
provided for in this Agreement. The Client agrees that each contract with any contractor shall state that the
contractor shall be solely responsible for job site safety and its means and methods; that the contractor shall
indemnify the Client and Kimley-Horn for all claims and liability arising out of job site accidents; and that the
Client and Kimley-Horn shall be made additional insureds under the contractor’s general liability insurance
policy.
18) No Third-Party Beneficiaries; Assignment and Subcontracting. This Agreement gives no rights or
benefits to anyone other than the Client and Kimley-Horn, and all duties and responsibilities undertaken
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pursuant to this Agreement will be for the sole benefit of the Client and Kimley-Horn. The Client shall not
assign or transfer any rights under or interest in this Agreement, or any claim arising out of the performance
of services by Kimley-Horn, without the written consent of Kimley-Horn. Kimley-Horn reserves the right to
augment its staff with subconsultants as it deems appropriate due to project logistics, schedules, or market
conditions. If Kimley-Horn exercises this right, Kimley-Horn will maintain the agreed-upon billing rates for
services identified in the contract, regardless of whether the services are provided by in-house employees,
contract employees, or independent subconsultants.
19) Confidentiality. The Client consents to the use and dissemination by Kimley-Horn of photographs of the
Project and to the use by Kimley-Horn of facts, data and information obtained by Kimley-Horn in the
performance of its Services. If, however, any facts, data or information are specifically identified in writing
by the Client as confidential, Kimley-Horn shall use reasonable care to maintain the confidentiality of that
material.
20) Miscellaneous Provisions. This Agreement is to be governed by the law of the State where the Project is
located. This Agreement contains the entire and fully integrated agreement between the parties and
supersedes all prior and contemporaneous negotiations, representations, agreements, or understandings,
whether written or oral. Except as provided in Section 1, this Agreement can be supplemented or amended
only by a written document executed by both parties. Any conflicting or additional terms on any purchase
order issued by the Client shall be void and are hereby expressly rejected by Kimley-Horn. If Client requires
Kimley-Horn to register with or use an online vendor portal for payment or any other purpose, any terms
included in the registration or use of the online vendor portal that are inconsistent or in addition to these
terms shall be void and shall have no effect on Kimley-Horn or this Agreement. Any provision in this
Agreement that is unenforceable shall be ineffective to the extent of such unenforceability without invalidating
the remaining provisions. The non-enforcement of any provision by either party shall not constitute a waiver
of that provision nor shall it affect the enforceability of that provision or of the remainder of this Agreement.

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Mayor and Council
2027 Meeting Schedule

The Mayor and Council meet the First and Third Tuesday of every month at 6:00 P.M.
unless otherwise posted. Meetings are held at the Hapeville Municipal Complex located
at 700 Doug Davis Drive.

Month
January
February
March
April
May
June
July
August
September
October

Meeting Date

Suggested Date

Tuesday, January 5, 2027
Tuesday, January 19, 2027
Tuesday, February 2, 2027
Tuesday, February 16, 2027
Tuesday, March 2, 2027
Tuesday, March 16, 2027
Tuesday, April 6, 2027
Tuesday, April 20, 2027
Tuesday, May 4, 2027
Tuesday, May 18, 2027
Tuesday, June 1, 2027
Tuesday, June 15, 2027
Tuesday, July 20, 2027
Tuesday, August 3, 2027
Tuesday, August 17, 2027
Tuesday, September 7, 2027
Tuesday, September 21, 2027
Tuesday, October 5, 2027
Tuesday, October 19, 2027

November

Tuesday, November 16, 2027

December

Tuesday, December 7, 2027

Suggested
Saturday, July 10, 2027
Retreat Date

*Suggested change made to only host one
meeting in this month due to the Fourth
of July Holiday.

*Suggested change made to only host one
meeting in this month due to the 2027
Election.
*Suggested change made to only host one
meeting in this month due to the
Christmas Holiday.
*Please note that this is a suggested date
and is subject to change.

Page 137 of 141

STATE OF
GEORGIA CITY OF
HAPEVILLE
ORDINANCE NO. _______
AN ORDINANCE TO PRESCRIBE THE SCHEDULING OF REGULAR
MEETINGS OF THE MAYOR AND COUNCIL; TO PROVIDE FOR SEVERABILITY;
TO REPEAL CONFLICTING ORDINANCES; TO PROVIDE AN EFFECTIVE DATE;
AND FOR OTHER PURPOSES.
WHEREAS, the Mayor and Council shall have full power and authority to provide for
the execution of all powers, functions, rights, privileges, duties and immunities of the city, its
officers, agencies, or employees granted by the City of Hapeville’s Charter or by state law; and,
WHEREAS, the municipal government of the City of Hapeville (hereinafter “City”)
and all powers of the City shall be vested in the Mayor and Council. The Mayor and Council
shall be the legislative body of the City; and,
WHEREAS, existing ordinances, resolutions, rules and regulations of the City and its
agencies now lawfully in effect not inconsistent with the provisions of the City’s charter shall
remain effective until they have been repealed, modified or amended; and,
WHEREAS, amendments to any of the provisions of the City’s Code may be made by
amending such provisions by specific reference to the section number of the City’s code; and,
WHEREAS, every official act of the Mayor and Council which is to become law shall
be by ordinance; and,
WHEREAS, the Mayor and Council shall fix the date and time of regular meetings of
the Mayor and Council by ordinance pursuant to Code of Ordinance Section 2-403; and
NOW, THEREFORE, BE IT, AND IT IS HEREBY ORDAINED BY THE
MAYORAND COUNCIL OF THE CITY OF HAPEVILLE:
SECTION 1. Scheduling of Regular Meetings Pursuant to Section 2-403 of the Code of
Ordinances, the Mayor and Council hereby announce that they shall meet on a regular basis on
the first and third Tuesday of every month at 6:00 p.m. Eastern Time (ET) and continue in
session from day to day in their discretion. However, Regular Meetings falling on or after a
government holiday, will be cancelled or rescheduled. These Regular Meetings not following
on the first or third Tuesday are indicated by an asterisk. The holiday schedule is attached hereto
and incorporated herein as Exhibit “A”. The Mayor and Council reserve the right to assemble
and conduct official business on that date in the manner prescribed by law.

Page 138 of 141

Meeting Date
Tuesday, January 5, 2027
Tuesday, July 20, 2027*
Tuesday, January 19, 2027
Tuesday, February 2, 2027
Tuesday, February 16, 2027

Tuesday, August 3, 2027
Tuesday, August 17, 2027

Tuesday, March 2, 2027
Tuesday, March 16, 2027

Tuesday, September 7, 2027
Tuesday, September 21, 2027

Tuesday, April 6, 2027
Tuesday, April 20, 2027

Tuesday, October 5, 2027
Tuesday, October 19, 2027

Tuesday, May 4, 2027
Tuesday, May 18, 2027

Tuesday, November 16, 2027*

Tuesday, June 1, 2027
Tuesday, June 15, 2027

Tuesday, December 7, 2027*

The meetings shall take place at 700 Doug Davis Drive, Hapeville, GA 30254. They shall
begin at 6:00 p.m. and may be continued or adjourned as necessary. Notwithstanding any
designation to the contrary, the Mayor and Council reserve the right to transact business
without limitation at such meetings to the extent permitted by applicable law.
Section Two. Codification. This Ordinance shall be codified in a manner consistent
with the laws of the State of Georgia and the City.
Section Three. Severability.
(a) It is hereby declared to be the intention of the Mayor and Council that all sections,
paragraphs, sentences, clauses and phrases of this Ordinance are or were, upon their
enactment, believed by the Mayor and Council to be fully valid, enforceable and
constitutional.
(b) It is hereby declared to be the intention of the Mayor and Council that, to the greatest
extent allowed by law, each and every section, paragraph, sentence, clause or phrase of this
Ordinance is severable from every other section, paragraph, sentence, clause or phrase of this
Ordinance. It is hereby further declared to be the intention of the Mayor and Council that, to
the greatest extent allowed by law, no section, paragraph, sentence, clause or phrase of this
Ordinance is mutually dependent upon any other section, paragraph, sentence, clause or
phrase of this Ordinance.
(c) In the event that any phrase, clause, sentence, paragraph or section of this Ordinance
shall, for any reason whatsoever, be declared invalid, unconstitutional or otherwise
unenforceableby the valid judgment or decree of any court of competent jurisdiction, it is the
express intent of the Mayor and Council that such invalidity, unconstitutionality or
unenforceability shall, to the greatest extent allowed by law, not render invalid,
unconstitutional or otherwise unenforceable anyof the remaining phrases, clauses, sentences,
paragraphs or sections of the Ordinance and that, to the greatest extent allowed by law, all
remaining phrases, clauses, sentences, paragraphs and sections of the Ordinance shall remain
valid, constitutional, enforceable, and of full force and effect.

Page 139 of 141

Section Four. Repeal of Conflicting Ordinances. All ordinances and parts of ordinancesin
conflict herewith are hereby expressly repealed.
Section Five. Effective Date. The effective date of this Ordinance shall be the date of
adoption unless otherwise stated herein.
ORDAINED this ___ day of __________________
CITY OF HAPEVILLE, GEORGIA

Alan Hallman, Mayor
ATTEST:

_______________________________________

City Clerk
APPROVED BY:

_______________________________________________________________________

City Attorney

Page 140 of 141

2027 HOLIDAY SCHEDULE
The City of Hapeville will be closed in observance of the following Holidays and will reopen the next business day at 9:00a.m.
Please call 911 if you have an emergency. The non-emergency number for the Police
Department is (404) 669-2111. The non-emergency number for the Fire Department is
(404) 669-2141.

HOLIDAY

OBSERVANCE

New Year’s Day

Friday, January 1st

Martin Luther King, Jr.

Monday, January 18th

Good Friday

Friday, March 26th

Memorial Day

Monday, May 31st

Juneteenth

Friday, June 18th

Independence Day

Monday, July 5th

Labor Day

Monday, September 6th

Veteran’s Day

Thursday, November 11th

Thanksgiving Day

Thursday, November 25th

Day After Thanksgiving

Friday, November 26th

Christmas Eve

Friday, December 24th

Christmas Day

Monday, December 27th

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