On the agenda: Lynn Haven Finance Review Committee — flock camera (Aug 17)

Minutes from the Finance Review Committee meeting called August 17, 2026 at 8:00 AM
Monday, August 17, 2026
FINANCE REVIEW COMMITTEE MEETING - 8:00 AM

OPENING ITEMS
1.

Call to order.

The Chairperson called the meeting to order at 8:00 A.M.
2.

Chairman’s Report.

None.
3.

Additions, Deletions, Modifications of Agenda.

None.

4.

Approval of Minutes dated 07/02/26

Motion:
to Approve the minutes dated 07/02/26.
Motion by: Jeff Snyder
Second by: Johnnie Beshearse
Ayes:
Jeff Snyder, Johnnie Beshearse, Steve Novakoski, Joey Ginn, Board
Member George Hines
Nays:
None
Result:
Passed
5.

Public Comments.

Mr. Langford: feels like this committee has underperformed for an extended period of time.
When we have to pull millions of dollars out of the general funds to keep the lights on it is not
good. We are in a tumultuous time in our finances. He would like this committee to do a deep
dive into every single line item in the budget. Provide a number of options for the commission to
review, with all the advantages and risks. No one has even dived deep into the enterprise funds
budgets yet.
OLD BUSINESS
6.

Discussion and Reconsideration of the 2027 Budget preparation after feedback received
from the Commission

Ms. Roman presented the budget, and explained the way the millage can be voted on and set at
what levels.
Mr. Ginn — how much does the salary study adjustment equate to? Ms. Roman — about
half million dollars.

Minutes from the Finance Review Committee meeting called August 17, 2026 at 8:00 AM
Mr. Novakoski — the recent payment to Phoenix where Mr. Finch said he will donate half million
out of his budget back to the city.
Mr. Krebs - that amount is a speculative amount that the city may or may not receive. There is no
contract giving that money back to the city. Ms. Roman — The settlement check for $625k has
already been cut and sent to Mr. Finch.
Mr. Novakoski - recommends we need to cut $1.4m. Mr. Lightfoot — there is no $1.4m to cut. Mr.
Ginn - you've cut how much of the budget year over year? Ms. Roman - 16% in the general fund.
- Mr. Beshearse - $4.2million in general fund and $8m city-wide. Mr. Lightfoot suggested focussing
just on general fund for now seeing as the enterprise funds have not been worked on yet.
Mr. Hines - regarding the cola, there will be none for the commissioners either then? correct. Mr.
Ginn - whats our millage today? 4.05
Ms. Roman - has reassessed all the fees the city is responsible for, so is confident in the city's
revenues. the state has still not published theirs.
Mr. Beshearse - on the exec detailed sheet total cost of 2025 actuals to 2027 proposed - there is a
110% increase? Mr. Lightfoot - that is to add the city clerk and move the procurement manager from
finance to the executive. Net plus if $44k for the cost of the clerk's office.
Mr. Beshearse - how many people in finance right now? 7
Mr. Beshearse - Planning department overall budget increased 85% in two years. Ms. Roman - the
hiring of Ms. Granpre. there was no one in that position when the 2025 budget was set for her as a
replacement employee.
Mr. Beshearse - Facilities Manager - $190k up? Mr. Lightfoot - that is the ADA bathroom upgrades.
Mr. Beshearse - Contractual for FM ? - contract for HVAC services at sports facility.
Mr. Beshearse - FICA / Medicare benefits etc. all increased but the general salaries decreased. How
does that happen?
Mr. Beshearse - IT - $60K, what is that? Ms. Roman — $201k included Tyler, archive social, civic
plus, and Marake software.
Mr. Beshearse - and the $216k contracted services for IT? ECR, Samsara.
Mr. Beshearse - utilities increase up $44k from $26k two years ago. Ms. Roman, the bill is split
between police and administration for this building.
Mr. Beshearse - supplies increase in cost for Fire Department? Ms. Roman - safety equipment.
Mr. Beshearse- HR - $15k for special events supplies? Ms. Roman - the health insurer reimburses us
for that. Mr. Ginn - what about the unemployment compensation increase? Ms. Roman - we are
firing quite a few people so need to increase that budget.
Mr. Beshearse - Street expenditures up - increased street lighting and traffic lighting that the
commission requested.
Mr. Beshearse asked if it is something we can go back to the commission to reverse that request.
yes.
Mr. Beshearse — Country Club — seawall repairs.
Mr. Beshearse - Parks and Grounds - mowing? yes.
Mr. Beshearse - Animal Shelter? Mr. Lightfoot - to add an office, repair the chain link kennels, add
HVAC. The City would still need to pay the county a certain amount if they take over the Animal
Shelter but could potentially save $200k

Minutes from the Finance Review Committee meeting called August 17, 2026 at 8:00 AM

Mr. Beshearse - reserve $61k? Ms. Roman — Surplusimpact fees money put aside for future
use that has to be used for very specific things. Things that are new and cannot be used to
replace things. Mr. Ginn — fleet management services capital outlay? Mr. Lightfoot — it is to
cover our fuel depot to prevent water entering our fuel tanks and equipment.
Mr. Beshearse — pension benefit to employees for Police Department — that is calculated by
actuaries.
Mr. Lightfoot — bear in mind, if the services are consolidated the city will still need to fund the
pensions for the life of the current members.
Someone asked the cost of Flock each year - $12,500 for flock.
Further discussion ensued.
Mr. Beshearse — why does the depreciation show on the expense statement? It is not a cash
expense, but it still needs to be entered.
Mr. Ginn — with the increase in millage rate of 4.65, what will that equate to in increased
revenue? $1.3m.
Mr. Beshearse — you did not send us the revenues along with this agenda. Mr. Ginn agreed it
would have been helpful.
Ms. Roman will print out the last approved millage rate revenues and the max that they sent out
the trim notices for, plus a midway figure.
Recessed at 8.45am.
Reconvened at 9.06am
The committee reviewed the printouts.
Mr. Beshearse — the department details sheets don't add up to the final total entered on
expenditures. Ms. Roman will go through it with him offline.
Mr. Beshearse — keep in mind we have not raised millage rates in years.
Mr. Lightfoot advised the history of the millage — 2025 & 2024 (4.05), 2023 (4.00), 2022 &
2021 (4.10), and 2020 (4.3).
Mr. Beshearse — what is our current, unassigned fund balance? Ms. Roman — $15.9m for the
general fund which includes Disaster Recovery FY end 2025. At the end of FY26 it will be
about $12m.
Ms. Roman — we will not hit the budget revenue for Sewer revenue.
Ms. Roman handed out the rollback rate scenario of 3.9707 leaving us in $1.2m deficit.
Mr. Beshearse — is it possible to have a special assessment to pay into the general fund?
Mr. Lightfoot — no, just for the fire or the police.
Mr. Novakoski — is it necessary to get a new garbage truck now? Mr. Lightfoot — yes, the
sanitation rates haven't been increased in 6 years so we are looking at increasing those by the end
of this calendar year, because we do need to replace the equipment.
Mr. Beshearse — Special event revenue — you are still showing revenue on the spreadsheet.
Mr. Lightfoot - we have already sold half the spots for Winter Wonderland.
Mr. Beshearse — what are the vending machines? Mr. Lightfoot — the break room vending
machines.
Mr. Beshearse — where do you enter funds that are contributed? Ms. Roman will research and
get back to him.

Minutes from the Finance Review Committee meeting called August 17, 2026 at 8:00 AM
Mr. Ginn — how do we stack up with the county ad valorem? County is at 5.6362
Mr. Novakoski — commercial garbage jumped from 628k to 1.3m? Ms. Roman will have to get
back to them on that.
Mr. Beshearse — impact fees come out of specific departments and into the general fund? Mr.
Lightfoot — they are very restricted on use.
Mr.Beshearse — senior center parking came from where? Surtax money.
Mr. Snyder - can we look at a rate of 4.35? It gets us to a deficit of $545k. It requires a 4-1 vote.
City Attorney Mr. Krebs — the city is not required to upgrade things but the are required to keep
them maintained.
The Finance Committee expressed that they feel that everything should be on the table to cut
and/or increase usage fees.
Sports and rec budget and Parks and grounds are two different groups. Increase sports and rec
fees, and/or cut the parks and grounds budget?
Motion:

to recommend to the commission to set the millage rate at 3.97 with no use of the
reserve fund.
Motion by: Board Member George Hines
Second by: None
Ayes:
None
Nays:
None
Result:
Failed
DISCUSSION
Mr. Lightfoot — could we sell the sports and rec facility and let it be run by a private company?
Mr. Lighfoot — we don't have the option to consolidate the animal shelter, but we can agree to
stop funding it so that it closes down.
Motion:

I move to recommend to the commission to adopt the roll back rate with $550k of
unassigned fund balance use.
Motion by: Board Member Steve Novakoski
Second by: None
Ayes:
None
Nays:
None
Result:
Failed

PUBLIC COMMENTS:
Mr. Langford - if you are making a motion for a millage rate that still leaves a deficit, you have
to provide a solution for the deficit to provide a balanced budget. 100% against dipping into
reserves to keep the lights on.

Minutes from the Finance Review Committee meeting called August 17, 2026 at 8:00 AM
Mr. Lightfoot — if this is the direction, if we were to present a list of priority cuts to the
commission, we would start with CRA, Animal Control, Sports & Rec, Parks & Grounds.
Mr. Snyder — what does the CRA accomplish for the city? Mr. Lightfoot — beautification of
storefronts, and sidewalks etc. within the CRA.
Mr. Lightfoot — if we eliminate the CRA, we will eliminate the CRA director position too.
Mr. Beshearse — also to eliminate traffic signals at rails to trails and eliminate the flock
cameras.
Motion:

to recommend to the commission to adopt the 4.35 millage rate and remove the
funding from the CRA.
Motion by: Board Member Jeff Snyder
Second by: Johnnie Beshearse
Ayes:
Jeff Snyder, Johnnie Beshearse, Steve Novakoski, George Hines, Joey
Nays:
Ginn None
Result:
Passed

PUBLIC COMMENTS:
Mr. Langford — thank you for doing that. Suggested offering the commission a second option
using the 5-0 vote.

Mr. Ginn - Thinks Mr. Janke has done a fantastic job for the city. All agreed.
Motion:

I move to recommend to the commission to to eliminate the traffic signals for rails
to trails and flock cameras.
Motion by: Board Member Johnnie Beshearse
Second by: Steve Novakoski
Ayes:
Jeff Snyder, Johnnie Beshearse, Steve Novakoski, George Hines, Joey
Nays:
Ginn None
Result:
Passed

7.

Disaster Recovery Fund Cash Update

Ms. Roman presented the update.

Minutes from the Finance Review Committee meeting called August 17, 2026 at 8:00 AM
The State submitted two invoices to the city for claw backs in the value of about $120k. We
are in the process of appealing this with our consultant. Believes this is the first of the claw
backs.
In the end, when all is finalized, any claw backs will hit the general fund.
This is just for your information. Feels this could last another 2 years.
TABLED ITEMS
None.
NEW BUSINESS
None.
DISCUSSION ABOUT THE NEXT MEETING DATE AND TIME
September, Tuesday 1st, at 8am
ADJOURN
There was no further business. The meeting was adjourned at 10.53am.
APPROVED THIS [#] DAY OF [MONTH] 2026

JOEY W GINN

JOEY W GINN (Sep 2, 2026 18:40:58 CDT)
_______________________________
Joey Ginn, Chairman

ATTEST:

____________________________
Chris Lightfoot, City Manager

Prepared By: Cicelia Rushing

08.17.26_FinanceReviewCommitteeMinutes
Final Audit Report

2026-09-02

Created:

2026-09-01

By:

Cicelia Rushing ([email protected])

Status:

Signed

Transaction ID:

CBJCHBCAABAAunsL_HvUgLHNoq_a9rxOQABLA04syWns

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