On the agenda: Grass Valley City of Grass Valley City Council Meeting - Feb 23, 2021 — License Plate Reader (Feb 23)

CITY OF GRASS VALLEY
CITY COUNCIL MEETING
Ben Aguilar, Mayor
Bob Branstrom

Hilary Hodge

Jan Arbuckle, Vice Mayor
Tom Ivy

REGULAR MEETING OF THE GRASS VALLEY CITY COUNCIL,
CAPITAL IMPROVEMENTS AUTHORITY AND REDEVELOPMENT “SUCCESSOR
AGENCY”
7:00 P. M., TUESDAY, FEBRUARY 23, 2021
COUNCIL CHAMBERS
GRASS VALLEY CITY HALL (LOWER LEVEL)
125 EAST MAIN STREET, GRASS VALLEY, CALIFORNIA
Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com
In response to Governor Newsom's Executive Order N-29-20 and Resolution 2020-09 Declaring the
Existence of a Local Emergency related to the COVID-19 pandemic, public participation in the City of
Grass Valley City Council and other public meetings shall be electronic only, and without a physical
location for public participation, until further notice in compliance with California state guidelines on
social distancing. City Council welcomes you to attend the meetings electronically, which are scheduled
at 7:00 p.m. on the 2nd and 4th Tuesdays of each month. Your interest is encouraged and appreciated.
This meeting is being broadcast “live” on Comcast Channel 17 by Nevada County Media, on the internet
at www.cityofgrassvalley.com , or on the City of Grass Valley YouTube channel at
https://www.youtube.com/channel/UCdAaL-uwdN8iTz8bI7SCuPQ Indexed archives of meetings are
available via this link as well. Members of the public are encouraged to submit public comments via
voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed
and distributed before the meeting if received by 5pm. Comments received after that will be addressed
during the item and/or at the end of the meeting. Council will have the option to modify their action on
items based on comments received. Action may be taken on any agenda item. Agenda materials, staff
reports, and background information related to regular agenda items are available on the City of Grass
Valley website: www.cityofgrassvalley.com. Materials related to an item on this agenda submitted to the
Council after distribution of the agenda packet will be made available on the City of Grass Valley website
at www.cityofgrassvalley.com subject to City staff’s ability to post the documents before the meeting.
If you do not have the means to participate in meetings electronically, contact the City at (530) 274-4390
and staff will be happy to identify alternative means for you to participate.
AGENDA

A.

CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:

B.

AGENDA APPROVAL
The City Council reserves the right to hear items in a different order to accomplish business in the
most efficient manner.

C.

REPORT OUT OF CLOSED SESSION
Page 1 of 4

D.

INTRODUCTIONS AND PRESENTATIONS
League of Cities Update from Charles Anderson

E.

PUBLIC COMMENT – Members of the public are encouraged to submit public comments via
voicemail at (530) 274-4390 and email to [email protected]. Comments will be
reviewed and distributed before the meeting if received by 5pm. Comments received after that
will be addressed during the item and/or at the end of the meeting. Council will have the option to
modify their action on items based on comments received. Action may be taken on any agenda
item.

F.

CONSENT ITEMS – All matters listed under the Consent Calendar are to be considered routine
by the City Council and/or Grass Valley Redevelopment Agency and will be enacted by one motion
in the form listed. There will be no separate discussion of these items unless, before the City
Council and/or Grass Valley Redevelopment Agency votes on the motion to adopt, members of the
Council and/or Agency, staff or the public request specific items to be removed from the Consent
Calendar for separate discussion and action (roll call vote).
1. Approval of the Regular Meeting Minutes of February 9, 2021
RECOMMENDATION: Council approve minutes as submitted.
2. Local Emergency Proclamation (COVID-19)
RECOMMENDATION: Continuance of Novel Coronavirus (COVID-19) proclamation
declaring a Local State of Emergency.
3. Appointment of Historical Commissioner Jeanne Cochran to the Historical Commission for a
four-year term.
RECOMMENDATION: That the City Council appoint Historical Commissioner Cochran to a
term ending July 1, 2024
4. CDBG Memorial Park Facilities Improvement Project– Authorization to Bid
RECOMMENDATION: That Council authorize the advertisement for bids for the project.
5. Traffic Signal and Miscellaneous Electrical Facility Maintenance Agreement – Authorization
to Extend and Amend Agreement
RECOMMENDATION: That Council 1) authorize the Assistant City Engineer to extend an
existing Professional Services Agreement (PSA) with Gray Electric Company for two
additional years; and 2) authorize an amendment to the agreement to include updated fee
schedule exhibits.

G.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR
SEPARATE ACTION AND / OR ANY ADDED AGENDA ITEMS

H.

PUBLIC HEARING

Page 2 of 4

I.

ADMINISTRATIVE
6. Historical Commission Recommendation of Historic Site Designation of the African
Methodist Episcopal (AME) Church formally located at 315, 319, 321 & 323 South Church
Street.
RECOMMENDATION: The Historical Commission recommends that the City Council: 1)
designate the African Methodist Episcopal (AME) Church as a Historic Site; 2) authorize the
placement and allocate supplemental funding of a Kiosk Sign; and, 3) authorize an application
to be submitted to the Nevada County Landmarks Commission, which includes the following
actions:
i.
ii.
iii.

Determine the project Statutorily Exempt as the appropriate level of environmental review
in accordance with the California Environmental Quality Act (CEQA) and Guidelines;
Adopt Findings of Fact for designation of the African Methodist Episcopal (AME) Church
as a Historical Site as presented in the Staff Report; and,
Approve the site as a Historical Site as presented in the Staff Report.

7. Council direction to implement SB1383, AB 341 and AB 1826 related to State’s mandatory
commercial recycling and mandatory organics recycling programs. Actions include initiating
amendments to the Franchise Agreement with Waste Management of Grass Valley and to the
City’s Municipal Code, and consideration of options for staff resources to implement the
programs.
RECOMMENDATION: That Council: 1) direct the City Manager to negotiate amendments
to the Franchise Agreement with USA Waste of California Incorporated DBA “Waste
Management of Grass Valley” to ensure implementation of the state mandates and return to
Council for final approval; 2) initiate an amendment to Chapter 8.24 of the Grass Valley
Municipal Code to address the mandatory organic waste collection; and 3) direct staff to
explore options for staffing and funding the state mandated programs.
8. Approval of MOU with Foothill House of Hospitality
RECOMMENDATION: Approve the attached memorandum of understanding (MOU) and
authorize the Chief of Police to sign the MOU on behalf of the City.
9. Ordinance Amending Sections 12.32.010 and 12.32.070 of the Grass Valley Municipal Code
regarding Condon Park Skate Park Regulations
That Council introduce and adopt the ordinance on the first reading and read by title only.
10. Approval of Deputy Administrative Services Director Job Description; and update to
Executive Service Contract Appendix A
RECOMMENDATION: That Council approve the new job description and salary range for the
Deputy Administrative Services Director; and 2) approve revisions to the Contract Employees
Agreement – Appendix A.
11. FY 2020-21 Mid-Year Budget Review
RECOMMENDATION: By MOTION approve the FY 2020-21 Mid-Year Budget Review and
recommended revisions.
Page 3 of 4

J.

BRIEF REPORTS BY COUNCIL MEMBERS

K.

ADJOURN

Posted:
____________________________________________________________________________________
Date
Time
Taylor Day, Deputy City Clerk

Page 4 of 4

MINUTES OF THE

CITY OF GRASS VALLEY
CITY COUNCIL MEETING OF FEBRUARY 9, 2021
Ben Aguilar, Mayor
Bob Branstrom

Hilary Hodge

Jan Arbuckle, Vice Mayor
Tom Ivy

REGULAR MEETING OF THE GRASS VALLEY CITY COUNCIL,
CAPITAL IMPROVEMENTS AUTHORITY AND REDEVELOPMENT “SUCCESSOR
AGENCY”
7:00 P. M., TUESDAY, FEBRUARY 9, 2021
AGENDA
A.

CALL TO ORDER: 7:04 pm by Mayor Aguilar
PLEDGE OF ALLEGIANCE: Mayor Aguilar
ROLL CALL: Councilmember Branstrom, Councilmember Hodge, Councilmember Ivy, Vice
Mayor Arbuckle, and Mayor Aguilar were present.

B.

AGENDA APPROVAL
No changes for the agenda

C.

REPORT OUT OF CLOSED SESSION
Nothing to report out of closed session.

D.

INTRODUCTIONS AND PRESENTATIONS
Nevada Joint Union High School District State of the District
NJUHSD will provide a brief overview on the high school district.

E.

PUBLIC COMMENT – ATTACHED.

F.

CONSENT ITEMS – Vice Mayor Arbuckle moved to approve the consent agenda as submitted.
Council Member Hodge seconded, and the motion carried by a 5-0 roll call vote.
1. Approval of the Regular Meeting Minutes of January 26, 2021
RECOMMENDATION: Council approve minutes as submitted.
2. Local Emergency Proclamation (COVID-19)
RECOMMENDATION: Continuance of Novel Coronavirus (COVID-19) proclamation
declaring a Local State of Emergency.
3. Local Emergency Proclamation
RECOMMENDATION: Continuance of sinkhole proclamation declaring a Local State of
Emergency due to extreme weather.
4. Emergency Purchase of New Plow/Sander Truck
RECOMMENDATION: That Council 1) approve the purchase of a Ford F-600 Truck from
Page 1 of 2

1-1

Crown Motors in Redding, CA for an amount not to exceed $67,000. This purchase would be
an Emergency Procurement in accordance with the City’s Municipal Code 3.08.150; 2)
approve the attached contract as a sole source procurement pursuant to the City’s Municipal
Code 3.08.140 (requires 4/5 vote); 3) authorize the City Manager to sign necessary
agreements, subject to legal review, and; 4) direct the Finance Director to make appropriate
budget adjustments and progress payments.
5. Fire Station #2 Apparatus Door and Hardware Replacement – Authorization to Award
Contract
RECOMMENDATION: That Council 1) authorize award of a contract to the lowest
responsible bidder for the Fire Station #2 Apparatus Door and Hardware Replacement Project;
2) authorize the Fire Chief to execute a construction contract, subject to the bid protest period,
and 3) authorize the Fire Chief to approve construction change orders for up to 10% of the
contract amount.
6. Tripp’s Auto Body Paint Shop Settlement Agreement
RECOMMENDATION: That Council 1) approve the settlement agreement with the Tripp’s
Auto Body Paint Shop, A California Partnership and Tripp’s Auto Body and Paint Shop, Inc.
for all claims and impacts due to the Wolf Creek Sinkhole in the amount of $500,000; 2)
authorize the Mayor to sign necessary agreements, subject to legal review, and 3) direct the
Finance Director to make appropriate budget adjustments and transfers to fund the subject
settlement agreement.
H.

PUBLIC HEARING
There were no public hearing items.

I.

ADMINISTRATIVE
There were no public hearing items.

J.

BRIEF REPORTS BY COUNCIL MEMBERS
Vice Mayor Arbuckle mentioned the tour of Jada Windows she had with Mayor Aguilar, she said
she was awestruck by the business. She was very impressed with their business and the products
they produce. She also said she was appointed by the League of California Cities Advanced
Equity Taskforce, Public Safety Taskforce, and on the National Level – The National League of
Cities to the League of Small Cities Council and to REAL: The Racial Equity and Leadership.
Mayor Aguilar mentioned visit to Jada Windows and mentioned that it is one of the many
manufacturing business in Grass Valley…he mentioned Brew Built (they make brewing
equipment for large breweries all over) – he also said the manufacturing business paired with
NJUHD CTU program is a great thing since kids will be able to transition to good paying jobs
locally. He mentioned the vaccine rolling out and reminded everyone to be courteous and
respectful to one another and to wear a mask and be careful.

K.

ADJOURN
The meeting was adjourned by Mayor Aguilar at 7:50 pm.

_________________________________
Ben Aguilar, Mayor

_____________________________________
Andy Heath, Acting City Clerk
Page 2 of 2

1-2

Abigail Walker
From:
Sent:
To:
Subject:

Robert Hubbard <[email protected]>
Tuesday, February 9, 2021 2:12 PM
Public Comments
Idaho Maryland mine

Public Comment —Grass Valley City Council, 2/9/21

My name is Bob Hubbard and I live~~in Nevada County's District 3.
Today, I'd like to raise your awareness about why Rise Gold, and specifically their CEO Ben Mossman, can't be trusted.
After purchasing the Idaho-Maryland Mine in 2016, Rise ran afoul of several local regulations while doing their initial
explorations —ignoring rules designed to protect sensitive habitat along the South Fork Wolf Creek, triggering citations,
disturbing residents with loud noise, and requiring County intervention to bring them into compliance.
But there's a history of violations you should know about that runs much deeper than that. CEO Ben Mossman's last
venture before joining Rise Gold was a profound failure precisely because of its blatant disregard for regulations and
poor management practices with respect to protecting the environment. His Company, Banks Island Gold, Ltd owned
the Yellow Giant Mine in British Columbia, Canada which polluted tribal waters, went bankrupt, and left Canadians
with a mess to clean up.
According to an investigative report by the Vancouver Sun in July of 2015, after the pollution spill was discovered,
Banks Island ignored a stop work order from the B.C. Ministry of Energy and Mines to shut down its processing plant
and underground operation. The Vancouver-based company had been ordered to shut down the mine on July15 by
the B.C. Ministry of Energy and Mines over pollution releases and for running ore from exploration projects through
the mine's plant, a violation of its permits.
Initially, the company had ignored the order, saying in a July 28 statement that it was not shut down and was continuing
to produce gold and silver concentrate from ore. Company president Benjamin Mossman and its board of directors were
then warned by Hoffman to obey the order.
In an interview, AI Hoffman, the Chief Mines Inspector said "Generally we don't have this level of confusion and level
ofnon-compliance. It worries me, but we are dealing with it as strongly as [we] can within [our] statutory authority,
and I am going to make sure they are compliant."
In August of 2015, a second spill resulted in another shut down order. In January of 2016, Banks Island declared
bankruptcy and walked away -leaving Canadians with only a $420,000 reclamation bond to pay for a cleanup estimated
to cost $1.6 million.But the story doesn't end there. Eventually, there were a total of 35 charges issued and in July of
2016, Mossman and another Banks Island executive, Dirk Meckert, had 18 pollution charges filed against them
personally. They were initially acquitted of the charges and Mossman was fined $15,000 (Canadian), but the British
Columbia Supreme Court subsequently overturned that acquittal. Despite attempts by their lawyers to block a new
trial, a Court of Appeals judge just recently issued a decision to reject those appeals and the two are set to face a new
trial soon, possibly in March.

1-3

Now it's no secret that the prospect of the Idaho-Maryland Mine bringing new jobs to Nevada County has its appeal. But
I'm asking you, the Grass Valley City Council, to think carefully about the type of employer you want to bring in. I'll leave
you with a direct quote from a site electrician who posted an employer review on Indeed.com, a month after the spill
was revealed.
"Banks Island Gold has no money and no leadership. Most unprofessional employer/company operators I have ever
encountered. As is evident by a recent shut down order [...], management both onsite and in Vancouver knowingly
operated the mine in violation of the requirements of the Mines Act -putting people, the environment, and the business
in general in a position doomed to fail."

1-4

Abigail Walker
From:
Sent:
To:
Subject:

Marni Marshall <[email protected]>
Tuesday, February 9, 2021 2:59 PM
Public Comments
Public Comment from GVDA Feb 2021

Grass Valley Downtown Association is supporting shopping local and visiting downtown every second saturday. This
weekend, rain or shine, we invite everyone to visit and treat yourself to Valentine's weekend goodies on Saturday,
February 13th all day.
We are promoting a "Share the Love" campaign with all the Cities in Nevada County, which features simple ways to
show your community and the people in it some love. Within that list are items such as, "Shop local. Eat local."

and "Give "local love" by supporting local businesses on social media. Leave a positive note or review or share
with your friends."
We are excited to have a few schools and organizations creating letters and cards for the Bret Harte Retirement Inn, as
well as other retirement homes in Nevada County, as part of the campaign which suggests: "Send a physical card to a
local nursing home to let folks know that someone is thinking of them."

Today we are thankful for the volunteers who are taking "Share the Love" posters and custom made Grass
Valley Valentines to the merchants in downtown.
Visit www.downtowngrassvalley.com for more information
or call 530-272-8315

Marni Marshall
Grass Valley Downtown Association
Executive Director
530-272-8315 office
530-798-9690 cell
www.downtown~rassvallev.com
X

1-5

Abigail Walker
From:
Sent:
To:
Subject:

Tuesday, February 9, 2021 6:57 PM
Public Comments
Edited Public Comment [will you please read this one instead of my previous one?]

To City Council Members,
What are you doing to address the recent police killing in Alta Sierra?
Have you looked into the requirements of testing and trainings for GVPD?
Do all Grass Valley police officers have body cameras; if so, who is in charge of making sure they are on?
That should not be up to the officers themselves; it should be automatic. Are officers required to take
regular de escalation , implicit bias and anti racist trainings? Will you as the City Council make that a
requirement? Is there a civilian oversight committee for the police department? Will you make that happen?
Is there an agency that people can call that will help in times of mental health crises so police don't get
deployed? Will you make that happen please? Will you look to supporting and funding community resources
that can help people in times of need that don't require police presence please?
What are you doing and going to do to make Grass Valley a safe place for Black, Indigenous, and People of
Color?
Black Lives Matter.
Thank you,
Audrey
Sent from my iPhone

1-6

City of Grass Valley
City Council
Agenda Action Sheet
Council Meeting Date: February 23, 2021

Date Prepared: February 18, 2021

Prepared by: Timothy M. Kiser, City Manager
Title: Local Emergency Proclamation (COVID-19)
Recommended Motion: Continuance of Novel Coronavirus (COVID-19) proclamation
declaring a Local State of Emergency.
Agenda: Consent
Background Information: On March 5, 2020 the City Manager, acting as the Director
of Emergency Services for the City of Grass Valley and the Disaster Council (Vice Mayor
Aguilar and Councilmember Arbuckle), declared a local State of Emergency to ensure
emergency personnel can obtain equipment and resources in the most timely and effective
manner. In accordance with the Emergency Services Act Section 8630 (b) the governing
body must ratify the declared emergency within 7 days for it to remain in effect. On March
10, 2020, at the Grass Valley City Council Meeting, the City Council approved Resolution
2020-09, Proclamation of Local Emergency. The City Council shall review, at its
regularly scheduled meeting until the local emergency is terminated, the need for
continuing the local emergency.
On March 16, 2020, the City Manager, acting as the Director of the Emergency Services
for the City of Grass Valley and the Disaster Council (all five Council Members), declared
that all commercial places of public assembly with a Fire Code occupancy limit of 25 or
more persons shall no longer operate for commercial purposes. Places of public assembly
include, but are not limited to, movie theaters, performing arts venues, and auditoriums.
This action does not include restaurants, and/or similar uses, and does not override the
First Amendment right of persons to congregate for non-commercial activities. To reduce
the spread of COVID-19, the Disaster Council approved, at the Director of Emergency
Services’ request, waiving the administrative charges for using credit cards to pay utility
bills for the next 60 days. For more information, see attached Grass Valley Disaster
Council Order 2020-01.
On April 14, 2020, the City Council authorized a local financial emergency and the
necessity to layoff multiple city employees to mitigate the economic impacts of COVID19.
Council Goals/Objectives: Continuance of the proclamation declaring a Local State of
Emergency due to prepare against coronavirus COVID-19 executes portions of City
Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe
Place to Live, Work and Play.

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2-1
Agenda Item # _______

City of Grass Valley
City Council
Agenda Action Sheet
Fiscal Impact: The Fiscal Impact is anticipated to be a loss of more than $940,000 in the
General Fund and a loss of $550,000 in the Measure E Sales Tax fund over the rest of this
Fiscal Year and Fiscal Year 2020-21, but due to the constantly changing impacts of
COVID-19 the actual fiscal impact may change.
Funds Available: N/A

Account#: N/A

Reviewed by: ____ City Manager

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2-2

Agenda Item # _______

City of Grass Valley
City Council
Agenda Action Sheet

Council Meeting Date: February 23, 2021

Date Prepared: February 12, 2021

Prepared by: Lance E. Lowe, AICP, Principal Planner
Title: Appointment of Historical Commissioner Jeanne Cochran to the Historical
Commission for a four-year term.
Agenda: Consent
Recommended Motion: That the City Council appoint Historical Commissioner Cochran to a
term ending July 1, 2024
Background Information: The Historical Commission By-Laws requires the Commission to
consist of five regular voting members and one alternate member selected and appointed by a
majority vote of the City Council. The term of office of each Commission member shall be four
(4) years.
The City Council assigned Councilmembers Hodge and Branstrom to serve on the interview
panel for the Historical Commission. An interview was conducted and Councilmembers Hodge
and Branstrom recommend that Mrs. Cochran be appointed to the Historical Commission.
Notice of vacancy for the Historical Commission has been on-going and presently consists of
five members with the addition of Mrs. Cochran.
Council Goals/Objectives: The Historic Commission fulfills the Community & Sense of Place
goals and objectives of the City’s Strategic Plan.
Fiscal Impact: No fiscal impact will occur.
Funds Available: N/A
Reviewed by: ____ City Manager

Account#: N/A
_____Community Development Director

G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\3. CDD Appointment of Historic Commissioneer.doc

3-1
Agenda Item # ___________

City of Grass Valley
City Council
Agenda Action Sheet

Council Meeting Date: February 23, 2021

Date Prepared: February 18, 2021

Prepared by: Bjorn P. Jones, PE, Assistant City Engineer
Title: CDBG Memorial Park Facilities Improvement Project– Authorization to Bid
Recommended Motion: That Council authorize the advertisement for bids for the project.
Agenda: Consent
Background Information: The CDBG Memorial Park Facilities Improvement Project involves a
complete overhaul of the existing swimming pool, softball field upgrades, restroom replacement,
and the addition of two pickleball courts and one basketball court. The project also consists of
infrastructure enhancements including water main line replacement, an extension of the Central
Ave park access road, new parking spaces, the repaving of all asphalt surfaces, and the addition of
several new accessible concrete walking paths.
An Environmental Assessment was previously prepared for the project pursuant to the provisions
of NEPA and CEQA and authorized by the Department of Housing and Urban Development
(HUD) with standard mitigation measures made as a condition of approval. Final execution of the
CDBG grant agreement is expected to be received from HUD soon.
Copies of the plans and specifications for the CDBG Memorial Park Facilities Improvement
Project are available for review in the Engineering Division office at City Hall. The total project
cost is estimated at $4,000,000. The award of a construction contract is anticipated to occur in
Spring of this year, with construction estimated to start this summer and be completed over the
next year. Staff requests that Council authorize the Advertisement of bids at this time.
Council Goals/Objectives: The CDBG Memorial Park Facilities Improvement Project executes
portions of work tasks towards achieving/maintaining Strategic Plan – Community and Sense of
Place, Recreation and Parks, Water System Infrastructure.
Fiscal Impact: The project is currently funded in the FY 2020/2021 with Community
Development Block Grant (CDBG) funds and Water funds.
Funds Available: Yes

Account #:

300-406-61450

Reviewed by: ____ City Manager

G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\5. AAS210223_AuthtoBid_20-05.docx

Agenda Item # _______
4-1

City of Grass Valley
City Council
Agenda Action Sheet

Council Meeting Date: September 22, 2020

Date Prepared: September 17, 2020

Prepared by: Bjorn P. Jones, PE, Assistant City Engineer
Title: Traffic Signal and Miscellaneous Electrical Facility Maintenance Agreement –
Authorization to Extend and Amend Agreement
Recommended Motion: That Council 1) authorize the Assistant City Engineer to extend an
existing Professional Services Agreement (PSA) with Gray Electric Company for two additional
years; and 2) authorize an amendment to the agreement to include updated fee schedule exhibits.
Agenda: Consent
Background Information: On February 26, 2019 Council authorized award of a PSA for traffic
signal and electrical facility maintenance to Gray Electric Company for a two-year period, in the
amount of $32,000 per year. Gray Electric has performed satisfactorily over this term of the
contract and it is desired to extend the contract for an additional two years.
Gray Electric has requested adjustments to the fee schedules for the two-year extension period,
primarily due to rising labor costs mandated by prevailing wage rate.. The revised fee schedule
exhibits are attached and reflect an approximate 5% increase over the existing rates.
Proposed yearly costs total $33,000 as follows: $4,080/year for bi-monthly signal maintenance;
$1,000/year for annual signal maintenance; $17,920/year for signal and miscellaneous electrical
emergency response repairs/services and on-call repairs/services; and $10,000/year contingency
with the Assistant City Engineer authorization.
Staff requests that Council authorize a two-year extension to the PSA with Gray Electric Company,
Inc. beginning March 1, 2019 and authorize an amendment to the agreement to include updated
fee schedules.
Council Goals/Objectives: The agreement for signal and electrical facility maintenance executes
portions of work tasks towards achieving/maintaining Strategic Plan –Community Safety and City
Infrastructure Investment.
Fiscal Impact: Traffic signal and electrical facility maintenance is primarily budgeted for
annually and funded from the Traffic Safety fund. Miscellaneous electrical maintenance is funded
through the appropriate project or department requiring the work.
Funds Available: Yes
Reviewed by:

Account #: 200-406-64140
____ City Manager

G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\6. AAS 210223_PSA
Extension.docx

Agenda Item # _______
5-1

2016 Traffic Signal and Miscellaneous Electrical Maintenance

EXHIBIT B
FEE SCHEDULE A
Routine Preventative Traffic Signal Maintenance
8 traffic signals

Description

Item of Work

Frequency

Unit Price

Quantity

Annual Cost

2..1.1

Maintenance Every Three *Two Months
* Correction to bid form made to match specifications

6 Times per year

$

680.00

6

$

4,080.00

2.1.2

Annual Maintenance

1 Time per year

$

1,000.00

1

$

1,000.00

Updated 1.1.21 T. Baker

Note:

Cost adjustment may be authorized annually by the Director of Public Works/City Engineer per the Agreement.

5-2

2016 Traffic Signal and Miscellaneous Electrical Maintenance

EXHIBIT B
FEE SCHEDULE B
USA, Unscheduled and Emergency Response Repair/Service, On-Call Repair/Service

Classification
Signal Maintenance Technician
Regular Time (RT)
Signal Maintenance Technician
Over Time (OT)
Electrician
Regular Time (RT)
Electrician
Over Time (OT)
Laborer
Regular Time (RT)
Laborer
Over Time (OT)

Rate

Unit

$

105.00

per hour

$

157.50

per hour

$

100.00

per hour

$

150.00

per hour

$

85.00

per hour

$

127.50

per hour

Updated 1.1.21 T. Baker

Note:

Cost adjustment may be authorized annually by the Director of Public Works/City Engineer per the Agreement.

5-3

City of Grass Valley
City Council
Agenda Action Sheet

Council Meeting Date: February 23, 2021

Date Prepared: February 16, 2021

Prepared by: Lance E. Lowe, AICP, Principal Planner
Title: Historical Commission Recommendation of Historic Site Designation of the African
Methodist Episcopal (AME) Church formally located at 315, 319, 321 & 323 South
Church Street.
Agenda: Administrative
Recommended Motion: The Historical Commission recommends that the City Council: 1)
designate the African Methodist Episcopal (AME) Church as a Historic Site; 2) authorize the
placement and allocate supplemental funding of a Kiosk Sign; and, 3) authorize an application to
be submitted to the Nevada County Landmarks Commission, which includes the following
actions:
1. Determine the project Statutorily Exempt as the appropriate level of environmental review in
accordance with the California Environmental Quality Act (CEQA) and Guidelines;
2. Adopt Findings of Fact for designation of the African Methodist Episcopal (AME) Church as a
Historical Site as presented in the Staff Report; and,
3. Approve the site as a Historical Site as presented in the Staff Report.
Background Information: On February 9, 2021, the Historical Commission made the above
noted recommendations for Council consideration as further outlined below:
1. Designate the African Methodist Episcopal (AME) Church as a Historic Site - (See full
description of the African Methodist Episcopal (AME) Church in Attachment 1 of Exhibit
A – Historical Commission Staff Report dated February 9, 2021.
A Historical Inventory Primary Record is in Attachment 2. The record will be included in
the City’s Inventory of Historical Resources. Considering the resource no longer exists, the
Historic Site designation is merely symbolic in that it does not encumber or otherwise burden
the 315, 319, 321 & 323 properties in any manner.
The property owners at 315, 319, 321 & 323 South Church Street were notified of the
Historic Commission’s intent on January 29, 2021.
The owners of 315 and 319 South Church Street attended the Historical Commission Zoom
Meeting and were supportive of the historic site designation.

G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\PDF\CDD AME Church Site Designation.doc

Agenda Item # ___________
6-1

City of Grass Valley
City Council
Agenda Action Sheet

2. Kiosk Sign – A 2 foot by 3-foot Kiosk Sign is proposed to be installed across the street on the
sidewalk railing fronting 315, 319, 321, & 323 South Church Street. The location adjoins a
no parking zone, so traffic
interference is not anticipated. The
attachment will occur just prior to
where the railing narrows along the
sidewalk. The Kiosk Sign is
recommended to have anti-graffiti
coating prior to installation. The sign
will contain a description of the
AME Church and aerial photograph
as shown and described in the
February
9,
2021,
Historical
Commission Staff Report.
3. Nevada County Landmarks Commission – Lastly, the Historical Commission recommends
that an application be submitted to the Nevada County Historic Landmark Commission for
Historic Site Designation. If approved by the Nevada County Landmarks Commission, the
site will be recognized by both the City and County as a Historic Site.
Council Goals/Objectives: The Historic Commission fulfills the Community & Sense of Place
goals and objectives of the City’s Strategic Plan.
Funds Available: There is no cost for Historic Site Designation. The Kiosk Sign pricing ranges
between $500 to $1,500 depending upon the size and quality of the sign. As such, the Historical
Commission recommends that the overall budget not exceed $1,500. The Historical Commission
also recommended to allocate funds in the amount of $700 from its Historical Commission
account. The property owners at 315 and 319 South Church Street also agreed to provide
additional funding for the project. Accordingly, the Historical Commission requests that the
Council allocate remaining funding costs in the amount of ±$500 to ±800.00.
Reviewed by:
______Community Development Director

____City Manager

Exhibit A – Historical Commission Staff Report dated February 9, 2021 with the following
attachments:
Attachments:
Attachment 1 – Property Owner Correspondence dated January 29, 2021 with description of
African Methodist Episcopal (AME) Church Description
Attachment 2 – Historical Inventory Primary Record

G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\PDF\CDD AME Church Site Designation.doc

Agenda Item # ___________
6-2

6-3

HISTORIC COMMISSION
STAFF REPORT
February 9, 2021
Agenda Item:
Prepared by:
Reviewed by:

6.1
Lance E. Lowe, AICP, Principal Planner
Thomas Last, Community Development Director ~

DATA SUMMARY:
Subject:

Location/APN:
Applicant:
Owners:
Zoning/General Plan:
Entitlement:
Environmental Status:

Historic Commission recommendation of historic site
designation of the former African Methodist Episcopal (AME)
Church.
315, 319, 321, & 323 South Church Street/APNs: 008-405009, 011, 014 & 015
City of Grass Valley Historical Commission
Gubman, Catherine D. Trust ETAL, Robertson Douglas E.
Trustee & Moule Jason C.
Neighborhood General — 2 (NG-2/PD) Zone/Urban High
Density Residential
Historical Site Designation
Categorical Exemption

RECOMMENDATION:
That the Historical Commission recommend that the City Council designate the African
Methodist Episcopal (AME) Church as a Historic Site, which includes the following
actions:
1. Determine the project Statutorily Exempt as the appropriate level of environmental
review in accordance with the California Environmental Quality Act (CEQA) and
Guidelines;
2. Adopt Findings of Fact for designation of the African Methodist Episcopal (AME) Church
as a Historical Site as presented in the Staff Report; and,
3. Approve the site as a Historical Site as presented in the Staff Report.
BACKGROUND:
In accordance with Section 17.52.040 of the City's Development Code, the City's
Historical Commission is tasked with:
3. "Reviewing properties, buildings, and other resources for potential inclusion on the City's
Inventory of Historic Resources, including those areas, sites, buildings, structures, or other
features having significant historical, cultural, architectural, community, scientific or aesthetic
value to the Citizens of Grass Valley. The commission may also recommend to the Council
that such properties be added to the Inventory of Historic Resources".
African Methodist Episcopal SAME) Church

1

Historical Commission Meeting
February 9, 2021

6EXHIBIT
-4
A

The property owners at 315, 319, 321 & 323 South Church Street were notified of the
Historic Commission's intent on January 29, 2021 (Attachment 1 —Property Owner
Correspondence dated January 29, 2021 with African Methodist Episcopal (AME) Church
Description).
PROJECT DESCRIPTION:
The Historic Commission is considering recommending the African Methodist Episcopal
(AME) Church for inclusion in the City's Inventory of Historical Resources as a Historic
Site. A Historic Site is defined as: The location of a significant event, a prehistoric or
historic occupation or activity, or a building or structure, whether standing, ruined, or
vanished, where the location itself possesses historic, cultural, or archeological value
regardless of the value of any existing building, structure or object. A site need not be
marked by physical remains, if it is the location of a prehistoric or historic event and if no
buildings, structures, or objects marked it at that time.
A Historical Inventory
Primary Record is in
Attachment 2. The
record will be included
in the City's Inventory
Historical
of
should
Resources,
Council
the
City
accept the Historical
Commission's
recommendation.

.,..

..,
AEI

Considering
the
resource no longer
exists, the Historic
Site designation is
merely symbolic in
that it does not
encumber the 315, 31!a, 321 & 323 South Church properties in any manner.
The Historic Commission is also considering recommending a marker across the street
to memorialize the site. The marker will consist of a description and photograph of the
African Methodist Episcopal (AME) Church. The location, design, attachment, and cost
of the marker are to be further evaluated by the Historic Commission.
The Historic Commission also recommends that an application be submitted to the
Nevada County Historical Landmarks Commission for Registration as a Historical
Landmark.

African Methodist Episcopal (AME) Church

2

Historical Commission Meeting
February 9, 2021

6-5

SITE AND BUILDING DESCRIPTION:
The African Methodist Episcopal (AME) Church was formally located at 315, 319, 321, &
323 South Church Street. The project site is located within the City's 1872 Historic
Townsite as part of the City's Historical Resources Survey. The properties contain single
family dwellings with three of the four listed in the City's Historical Inventory of Historical
Resources with a 2 rating —meaning that the properties have historic value.
ENVIRONMENTAL DETERMINATION:
The project is exempt from environmental review pursuant to Section 15061 (b) (3) of the
California Environmental Quality Act (CEQA). This exemption applies to activities covered
by the "common sense" rule that CEQA applies only to projects, which have the potential
for causing a significant effect on the environment. Where it can be certain that the project
will not have an impact on the environment, the project is Statutorily Exempt from further
environmental review.
GENERAL PLAN AND ZONING:
General Plan: The Grass Valley 2020 General Plan identifies the properties as Urban
Low-Density Residential (ULDR).
Zonin :The properties are within the Neighborhood General (NG-2) Zone. The intent of
the NG-2 Zone is to strengthen the character of existing historic neighborhoods within
Grass Valley.
ANALYSIS:
Adoption of the recommendations by the Historic Commission will include the African
Methodist Episcopal (AME) Church in the City's Inventory of Historical Resources
originally prepared in 2009. Considering the resource longer exists, designation is largely
symbolic in that it does not encumber the properties in any manner.
An application to the Nevada County Historic Landmark Commission is also
recommended by the Historic Commission. If approved by the Historic Landmark
Commission, the site will also be recognized by the Nevada County Historic Landmark
Commission as a Historic Site.
As required by the City's Development Code Section 17.52.60, the owners of the property
have been provided notice of the Historical Commission's consideration and
recommendation.
Logistics of the proposed marker including, but not limited to final location, design,
attachment, and cost are to be further evaluated by the Historic Commission, prior to City
Council consideration of the Historic Commission recommendation.

African Methodist Episcopal (AME) Church

3

Historical Commission Meeting
February 9, 2021

6-6

FINDINGS:
To designate a Historic Site, the following findings are required to be made in the
affirmative in accordance with Section 15.60.070 of the City's Municipal Code:
1. The project is determined to be Statutorily Exempt as the appropriate level of
environmental review in accordance with the California Environmental Quality Act and
Guidelines.
2. The site has character, interest, or value as part of the heritage of the City of Grass
Valley.
3. The site is a site of a significant historic event.
4. The site is identified with a persons) or groups) who significantly contributed to the
culture and development of the City of Grass Valley.
5. The site is identified as the work of persons) whose work has influenced the heritage
of the city, the state, or the United States.
6. The site is related to landmarks or historic districts and its contribution is essential to
the integrity of the landmark or historic district.
7. The unique location or singular physical characteristics of the site represents an
established and familiar feature of a neighborhood.
8. The site does have the potential to yield historical or architectural information.
ATTACHMENTS:
Attachment 1 — Property Owner Correspondence dated January 29, 2021 with
description of African Methodist Episcopal (AME) Church Description
Attachment 2 — Historical Inventory Primary Record

African Methodist Episcopal (AME) Church

4

Historical Commission Meeting
February 9, 2021

6-7

6-8

CITY OF GRASS VALLEY
Community Development Department
Thomas Last, Community Development Director
125 East Main Street
Grass Valley, CA 95945

Building Division
530-274-4340
Planning Division
530-274-4330
530-274-4399 fax

January 29, 2021
Property Owners
315, 319, 321, and 323 S. Church Street
Grass Valley, CA 95945
RE:

Historic Designation of African Methodist Episcopal (AME) Church
and School formally located at 315, 319, 321, and 323 S. Church
Street.

Dear Property Owners:
The City's Historic Commission is tasked with recommending designation of historic
buildings and historic sites to the City Council.
In this regard, the Historic Commission is considering recommending historic site
designation of the Grass Valley African Methodist Episcopal (AME) Church and School
that formally existed at 315, 319, 321 and 323 S. Church Street (See attached draft
writeup).
The Historic Commission is also considering placing a marker across the street to
memorialize the site.
Consideration of the site is scheduled at the next Historic Commission meeting on
February 9, 2021. The meeting is available via Zoom should you like to attend.
Please be advised that designation of the site is merely symbolic in that is does not
encumber your property in any manner.
If you have any questions regarding the Historic Commission recommendations, please
contact Lance E. Lowe, Principal Planner at your convenience at 530-274-4712 or
lancel(a~citvofarassvallev.com
dour time and prompt consideration in this matter.

AICP
Principal Planner

Cc:

Historic Commission

ATTACHMENT
1
6-9

The African Methodist Episcopal Church
The AME Church grew out of the Free African Society (FAS), a benevolent organization
founded in Philadelphia in 1787. The Society provided mutual aid for "free Africans and
their descendants."1 When white officials at St. George's Methodist Episcopal Church in
Philadelphia pulled Black worshipers off their knees while praying, FAS members made
plans to transform their mutual aid society into an "African" congregation, that would
become the African Methodist Episcopal Church.2
The denomination reached the Pacific Coast in the early 1850s. In Northern California
churches were established in Sacramento, Stockton, San Francisco, San Jose,
Marysville, Nevada City and Grass Valley. 3
The Grass Valley AME Church
The Grass Valley AME Church was erected in 1854. The following description is taken
from Bean 's History and Directory of Nevada County, California: "The African
Methodist Episcopal Church was erected in the summer of 1854, at a cost of $1,400. The
Church has been sustained by ten devoted members, with a congregation varying from
twenty-five to thirty. The Church was dedicated by Rev. T. M. D. [Thomas Meyer
Decauter] Ward, a colored Presiding Elder, assisted by [the white clergymen] Rev. J. B.
Hill, of the Methodist Episcopal Church of Grass Valley, and also Rev. J. Or. Hale, of the
Congregational Church of this place. The first clergyman who had the Church in charge
was Rev. Emory Waters. The Trustees of the Church are Isaac Sanks, Joseph Thomas,
Isaac Buhner [Bulmer]), John Hicks, Henry Blackburn. Rev. Peter Green, present
minister in charge."4
AME parishes in a region were served by clergymen who traveled from church to church,
thus connecting the parishes into a social network. Members of the Grass Valley AME
Church were closely affiliated with the churches in Nevada City, Marysville, San Jose,
Carson City, Nevada, and with several parishes in Sacramento. The church was open to
attendees of all races.
During the mid-19~' century California generally, and parts of Nevada County
specifically, were hostile to African Americans and other minorities. Known as the
"Charleston of California," Grass Valley had a strong contingent of residents who
favored ending the Civil War even if it meant leaving slavery intact. Known as
Copperheads, the group was politically influential. On October 19, 1867, Church trustee
Isaac Sanks wrote: "Most people know that this town is one of the strongest holds of
Copperheadism, and that the great rnajo~ity are exceedingly rabid, and intolerant at all
times."5
One of the most important social roles of the Grass Valley AME church was to be an
institution of advocacy for civil rights in this politically charged period. For African
Americans the most important civil rights goals in the 1550-1870s were:
■ To abolish slavery locally and nationally
■ To secure voting rights for African American men

6 - 10

■
■

To gain access to public accommodation and education
To eliminate the ban on testimony of African American people in court

Isaac Sanks, himself a former slave, and many other members of the Church worked to
achieve these goals, especially gaining the right for African American men to vote.
However, even after the passage of the 15~' Amendment, California's Attorney General
Jo Hamilton ordered County Registrars, including Nevada County's, not to allow African
American men to vote. On April 13, 1870 Hamilton wrote: "I am of the opinion that
negroes are not entitled to registration in this State, and that it is not only not the duty of
County Clerks to place their names upon the Great Register, but it is their duty not to do
it." 6 Sanks had to personally go to the County Courthouse in Nevada City to demand the
registration forms of Grass Valley's African American men to persuade the local election
official to allow them to vote.
The church also played an important role in the social and cultural lives of its members
and the larger community. It was known for its exceptional choir and its accomplished
musicians such as William Page and Frank "Hybo" Allen who were also members of
Grass Valley's predominately white bands. In March of 1876 Isaac Sanks hosted a visit
by the Tennessee Jubilee Singers, a chorus of touring African American college students
that gave two performances of traditional spirituals at Hamilton Hall, which were well
attended by mixed race audiences. The group later became the Fisk (University) Jubilee
Singers, a group that continues performing today. The Church was also the site for
fundraising for events in the wider community, literary readings and the celebration of
important national anniversaries such as the passage of the Emancipation Proclamation,
which also had mixed race participation.
The School
In 1854, African American students in San Francisco became the first children
segregated in California's public schools. Soon, however, state law prohibited
"Negroes, Mongolians [Chinese and other Asians] and Indians" from attending
public schools with white children anywhere in California. B Andrew Moulder, an
early state superintendent of schools, stated: "The great mass of our citizens will not
associate in terms of equality with these inferior races, nor will they consent that
their children do so." 9
White residents in Nevada County were also concerned with "racial mixing."
Writing in 1859, J. Holland Townsend related this incident in Grass Valley: "In Grass
Valley a school was opened in the year 1854. The supervisors, after taking the
census of the children, found that three of the white children had colored parents;
but as these children were as white as themselves, they very wisely determined to
leave them in the school." 10 But white parents protested and pressured the State
Superintendent of Schools who threatened to cut off funds to the district if the
children were not expelled.

6 - 11

After the Civil War, parents pushed for equal access to education for their children.
Many of Grass Valley's African American pioneers had been enslaved and prohibited
by law from learning to read or write. Wanting better opportunities for their
children, in 1865 they took up a subscription and built schoolhouse on the Church's
lot."~ ~ Going forward the names of the teachers, and the performance of the African
American students were regularly reported in the Union along with the performance of
the children in the white schools. The school was commonly referred to locally as the
"Colored School."
In 1874 the California State Supreme Court confirmed the legality that "separate but
equal" public schools for minority students were legal. Grass Valley's State Senator,
Myles Poore O'Connor, was quoted as saying: "If there was only one child of color
in his district, and it must be educated, he would favor building a house and
sustaining a school for it alone before admitting it to a white school."12 Ultimately,
the expense of a separate education system for a relatively small number of African
American children, caused the state legislature finally to abolish "colored schools" in
1880. 13 Most of the children from the AME school then went to nearby Bell Hill
School on S. School St.
At the close of the 19~ century the African American population of Grass Valley had
dwindled as members of the pioneer generation died or moved to live with children
who had already left Nevada County. On November 2, 1893, the church was sold at
public auction to Charles Clinch for $1130, and the funds returned to the central AME
Church. The signing trustees at the time were Elijah Booth and Isaac Sanks. The deed
was recorded on November 25, 1893.'4
Shortly thereafter, Charles Clinch and his wife Emily began selling off portions of the
property: to C.J. and Mary Miller on March 5, 1894; to William Aver on March 10, 1894;
to Thomas Ingram on April 12, 1894; and to William and Ann Edwards on October 29,
1894. Today Lot 3, Block 45 is comprised of four small Victorian homes at 315, 319,
321 and 323 S. Church St.ls
During the Gold Rush, the Civil War and well into the Jim Crow-era, the Grass Valley
AME Church and School provided a space to nurture the faith of its members, educate its
children, advance civil rights and enhance the social and cultural life of a small but
vibrant segment of our community. Although no evidence of the original buildings
survived, a public recognition of their existence and the contributions of Grass Valley's
early African American pioneers to the local, state and national stories of that period will
inform our community of its past and inform our present and future.

' The Official African Methodist Episcopal Church Website. Accessed on August 29, 2020 at
https://www.ame-church.com/our-church/our-history/.

4

6 - 12

Z Ibid.
' Ibid.
4 Bean, Edwin F. 1867. History and directory of Nevada County, California; containing a complete history
of the county, with sketches of the various towns and mining camps. Nevada: Daily Gazette Book and Job
Office, p. 193. On April 17, 1867 Joseph Thomas and Isaac Sanks signed, using their mark, executed a
deed naming Henry Blackburn, John Hicks, and Isaac Bulmer as additional trustees for the property of the
Church. The deed replaced the original deed that had been lost in a fire. It was recorded on February 5,
1868. Abstracts of Title, p. 1.
5 Pacific Appeal, October 19, 1867, p. 2.
6 Sacramento Reporter, June 1, 1870, p. 2; June 13, 1870, p. 2
~ Sacramento Bee, January 4, 1958, p. 11.
g California never included children of Mexican ancestry with blacks, Indians, and Asians in its state school
segregation laws. Mexican American children only became a target of local segregation efforts after 1900
when their numbers grew rapidly in the schools.
9 "BRIA 23 2 c Mendez v Westminster: Paving the Way to School Desegregation,"
Constitutional Rights Foundation, Bill of Rights in Action, Summer 2007 (Volume 23, No. 2). Accessed
on August 29, 2020 at https://www.crf-usa.org/bill-of-rights-in-action/bria-23-2-c-mendez-v-westminsterpaving-the-way-to-school-desegregation.
10 J. Holland Townsend, "American Caste, and Common Schools," The Anglo-African Magazine, vol. i,
March 1859, p. 81
"Grass Valley Daily Union, November 3, 1865, p. 2.
IZ Gardner, Eric. 2010. Jennie Carter: A Black Journalist of the Early West, p. 112.
13 "BRIA 23 2 c Mendez v Westminster: Paving the Way to School Desegregation,"
Constitutional Rights Foundation, Bill of Rights in Action, Summer 2007 (Volume 23, No. 2). Accessed
on August 29, 2020 at https://www.crf=usa.org/bill-of-rights-in-action/brig-23-2-c-mendez-v-westminsterpaving-the-way-to-school-desegregation.
~ ^ Abstracts of Title, 5-6.
is Abstracts of Title, 5-12.

5

6 - 13

Primary #

State of California m The Resources Agency
DEPARTMENT OF PARKS AND RECREATION

HRI #

PRIMARY RECORD

Trinomial
NRHP Status Code
Listings

Other
Review Code

Reviewer

Date

*Resource Name: African Methodist Episcopal (AME) Church
Page 1 of 2
P7. Other Identifier: West Grass Valley/APNs: 008-405-009, 011, 014 & 015
*P2.

Location:

Not for Publication

■

Unrestricted

*a. County: Nevada County
*b. USGS 7.5' Quad: Grass Valley, CA 7.5'Quad Date: Revised 1973
c. Address: 315, 319, 321 & 323 South Church Street City: Grass Valley, CA Zip: 95945
d. UTM: (Give more than one for large and/or linear resources) N/A
e. Other Locational Data: The subject properties are located on the east side of South Church Street, between
Walsh and Dalton Streets, Grass Valley, CA 95945.
*P3a.

Description: (Describe resource and its major elements.
boundaries)

Include design, materials, condition, alterations, size, setting, and

The Grass Valley African Methodist Episcopal Church was erected in the summer of 1854 at a
cost of $1,400. The original deed was destroyed in a fire, but on April 17, 1867 Joseph
Thomas and Isaac Sanks signed, using their mark to execute a replacement deed naming
Henry Blackburn, John Hicks, and Isaac Bulmer as additional trustees for the property of the
Church. It was recorded on February 5, 1868 (Abstracts of Title, Block Forty-Five ofthe Town
of Grass l/a/ley, v. 730, p. 7, Sear/s Historical Library.) The church and school occupied a
property of just under ahalf-acre, Lot 3, Block 45, on S. Church St. The church and school are
shown on the Samuel Bethell Map of 1872 and on the August Koch Bird's Eye Map of 1871
(legend no. 6).
At the close of the 19th century the African American population of Grass Valley had dwindled
as members of the pioneer generation died or moved to live with adult children who had
already left Nevada County. On September 30, 1893 trustees Isaac Sanks and Elijah Booth
petitioned the Superior Court for an order to sell the church property.~Morning Union,
September 30, 7893, p. 3.) On November 2, 1893, the church was sold at public auction to
Charles Clinch for $1130, and the funds returned to the central AME Church. The deed was
recorded on November 25, 1893. (Abstracts of Title, 5-6.J
Shortly thereafter, Charles Clinch and his wife Emily began selling off portions of the property:
to C.J. and Mary Miller on March 5, 1894; to William Aver on March 10, 1894; to Thomas Ingram
on April 12, 1894; and to William and Ann Edwards on October 29, 1894. Today Lot 3, Block
45 is comprised of four small late Victorian homes at 315, 319, 321 and 323 S. Church St.
Numbering is not consecutive (Abstracts of Title, 5-12.J
Although no evidence of the original buildings is evident, a public recognition of the site that
memorializes the lives and contributions of Grass Valley's early African American pioneers will
educate our community about its past and provide context for discussions about racial issues
in our community today and going forward.

ATTACHMENT 2
DPR 523A (9/2013)

6 information
- 14
*Required

Primary #

State of California m The Resources Agency
DEPARTMENT OF PARKS AND RECREATION

HRI #

PRIMARY RECORD

Trinomial
NRHP Status Code
Listings

Other
Review Code

Reviewer

Date

*Resource Name: African Methodist Episcopal (AME) Church
Page 1 of 2
P1. Other Identifier: West Grass Valley/APNs: 008-405-009, 011, 014 & 015

*P3b. Resource Attributes: Historic Site
Structure Object ■Site District Element of District
Building
Resources Present:
*P4.
(Isolates, etc.)
P5b. Description of Photo: (view, date, accession #) Aerial view looking
Both
Prehistoric
Historic
*P6. Date Constructed/Age and Source:

Other

*P7. Owner and Address:
315 S Church Street — Gubman Catherine D. TRSTE ETAL, 633 Ridgewood Avenue Mill Valley, CA 94941
319 S Church Street — Gubman Irwin L & Catherine D 633 Ridgewood Avenue, Mill Valley, CA 94941
321 — S. Church Street —Robertson Douglas E TRSTE POB 747 Cedar Ridge, CA 95924
323 S. Church Street — Moule Jason C 323 S. Church Street Grass Valley, CA 95945
*P8. Recorded by: (Name, affiliation, and address) Grass Valley Historical Commission 125 E. Main Street Grass Valley,

CA 95945

,o,~,~, .

h or Drawing (Photogra h required for buildings, structures, and objects.)

p„~`~
~

~,

*P9. Date Recorded:
2021

February

*P10. Survey Type: (Describe)

Historic Site
*P11. Report Citation: (Cite survey
report and other sources, or enter "none.")

Historical Property Description
prepared by Linda K. Jack,
Historical Commissioner dated
February 2021.

~r,~,~
3 ~ ~~ ~ R
i

.~•
»'

j'1

•*r

~
~i
~~.,.

DPR 523A (9/2013)

__"~
1

*Attachments: ■NONE
Location
Sheet
Map
Continuation
Building, Structure, and Object
Record
District
Archaeological Record
Record
Linear Feature Record
Milling Station Record
Rock Art
Record
Artifact Record
■Photograph
Record
Other (List):

6 information
- 15
*Required

City of Grass Valley
City Council
Agenda Action Sheet

Council Meeting Date: February 23, 2021

Date Prepared: February 17, 2021

Prepared by: Thomas Last, Community Development Director
Title: Council direction to implement SB1383, AB 341 and AB 1826 related to State’s mandatory
commercial recycling and mandatory organics recycling programs. Actions include initiating
amendments to the Franchise Agreement with Waste Management of Grass Valley and to the
City’s Municipal Code, and consideration of options for staff resources to implement the programs.
Recommended Motion: That Council: 1) direct the City Manager to negotiate amendments to
the Franchise Agreement with USA Waste of California Incorporated DBA “Waste Management
of Grass Valley” to ensure implementation of the state mandates and return to Council for final
approval; 2) initiate an amendment to Chapter 8.24 of the Grass Valley Municipal Code to address
the mandatory organic waste collection; and 3) direct staff to explore options for staffing and
funding the state mandated programs.
Agenda: Administrative
Background Information: At the City Council meeting on January 26, 2021, CalReycle staff
provided a presentation on the state-mandated organic waste reduction requirements that go into
effect on January 1, 2022. Staff noted we would return to Council to obtain direction on steps the
City will need to take to implement the programs. Staff has identified the following three steps to
implement the mandated programs. The intent of the following list is to provide staff general
direction and not meant to be inclusive since this is a rapidly evolving issue.
1. Amendment to Waste Management Franchise Agreement to address:
a. Compliance with SB1383 and AB 1826 (organics)
b. Education and Outreach programs
c. Collection program additions/changes
d. Enforcement and waivers
e. Infrastructure and costs associated with implementation
f. Compliance with AB 341 (Mandatory Commercial Recycling)
g. Reduction and monitoring contamination and overages
h. Updates to the CPI index section
i. Update list of acceptable materials
j. Update the ancillary charges not in current contract
k. Audits and reporting
l. Additional services covered in the County but not in the City.
NOTE: Waste Management and Nevada County amended their agreement in 2019 to
include many of the items above. Staff anticipates using many of those amendments in
this amendment to achieve some regional consistency.
G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\AAS CDD SB1383
implementation.docx

7-1
Agenda Item # _______

City of Grass Valley
City Council
Agenda Action Sheet

2. Amendment to GVMC Chapter 8.24
a. Need to include new subsection (Mandatory Organic Collections)
b. Add enforcement provisions to ensure compliance, including a tracking and
inspection system
c. Create exemption process and options for the service
d. Determine fee structure to pay for staff implementation
3. Options for Staffing. Implementation of the state mandate will require the City to dedicate
staff and fiscal resources. Since current City staff levels are very limited, it makes it very
difficult to provide the needed effort to properly implement and enforce these programs.
Staff will return to Council with specific staffing options, including but not limited to:
a. hiring a staff person that can manage the program in conjunction with other City
duties/functions;
b. forming a Joint Powers Agreement or having a contract with Nevada County to
implement this program as a regional entity once the City completes items 1 and 2
above; or
c. hiring contract staff to implement and enforce the program.
Council Goals/Objectives: There are no specific goals or objectives that support implementation
of this mandate.
Fiscal Impact: The implementation of state required programs is an unfunded state-mandate and
will require the City to dedicate staff and general fund money. The state believes the City can
recoup costs by charging additional fees to our constituents to pay for the administration and
enforcement of the state mandate.
Funds Available: TBD
Reviewed by:

Account #: TBD

____ City Manager

G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\AAS CDD SB1383
implementation.docx

7-2
Agenda Item # _______

City of Grass Valley
City Council
Agenda Action Sheet

Council Meeting Date: February 23, 2021

Date Prepared: February 16, 2021

Prepared by: Alexander K. Gammelgard, Chief of Police
Title: Approval of MOU with Foothill House of Hospitality
Recommended Motion: Approve the attached memorandum of understanding (MOU)
and authorize the Chief of Police to sign the MOU on behalf of the City.
Agenda: Introductions and Presentations
Background Information:
On March 24, 2020 the City Council adopted Resolution 2020-10 allowing the Police
Department to submit a grant proposal to the State Board of Community Corrections
for a California
Violence
Intervention
and
Prevention
(CalVIP)
grant. Three million dollars of available funds were set aside for designated cities with
populations of 40,000 or less. The City of Grass Valley was one of the specified
cities. The grant’s primary focus is to support, expand, and replicate evidence-based
violence reduction initiatives, and specifically addresses “evidence-based street outreach
programs.”
On September 3, 2020 the Board of State and Community Corrections met and approved
a grant award to the Grass Valley Police Department in the amount of $574,695. The
press release from the State is available here: http://www.bscc.ca.gov/news/bscc-awards37m-in-anti-violence-grants/ In the release it references the Grass Valley program by
stating:
“The City of Grass Valley will use its $574,695 award in partnership with the nonprofit
Foothill House of Hospitality to target services for people who are unsheltered, mentally
ill and addicted. A homeless services case manager will work with a dedicated police
officer to respond to calls using de-escalation strategies to build trust.”
On October 13, 2020, City Council heard a presentation from Nancy Baglietto
(Hospitality House Executive Director) and the police chief related to the grant award and
the endeavors to be accomplished by the grant.
The Police Department and Hospitality House mutually desire to enter into the attached
MOU related to the fulfillment of the CalVIP grant program. The MOU provides for
reimbursement methods, liability protections, and agreements related to services and
financial obligations of both parties.

Agenda Item # _______
8-1

City of Grass Valley
City Council
Agenda Action Sheet

Council Goals/Objectives:

This action is consistent with City Strategic Goals related to goal #6, Public Safety.

Fiscal Impact:
Expenses offset by grant revenue
Funds Available: N/A Account #: N/A
Reviewed by:
____ City Manager ____ Finance
Attachments: N/A

Agenda Item # _______
8-2

AGREEMENT BETWEEN THE CITY OF GRASS VALLEY AND FOOTHILL HOUSE
OF HOSPITALITY
FOR HOMELESS OUTREACH SERVICES PURSUANT TO CAL VIP GRANT
PROGRAM
This Agreement is dated this _____ day of ___________________, 20___, between the
City of Grass Valley, a charter city (the “City”), and the Foothill House of Hospitality (“Hospitality
House”) a non-profit organization. The City and Hospitality House may be referred to herein
individually as “Party” and collectively as the “Parties.”
WHEREAS, the California Board of State and Community Corrections (“BSCC”)
established the California Violence Intervention and Prevention (“CalVIP”) Grant Program to
“improve public health and safety by supporting effective violence reduction initiatives…”; and
WHEREAS, the City submitted an application for funding from the CalVIP Grant
Program and was awarded up to $574,695 (the “Grant Funds”) to complete the scope of work
attached hereto as Exhibit “A” and incorporated herein by reference (the “Scope of Work”); and
WHEREAS, the Scope of Work includes a partnership between the Parties whereby the
Parties will form a Homeless Street Outreach Team (“HSO”) consisting of a dedicated police
officer from the City and a homeless services case manager from Hospitality House; and
WHEREAS, Hospitality House will render services as a non-governmental organization
(“NGO”) subcontractor as set forth in the Project Budget set forth in Section 7 of Exhibit B
(“Budget Detail and Payment Provisions”) to the Standard Agreement; and
WHEREAS, the Parties desire to further define the responsibilities and obligations of each
Party as to formation of the HSO and execution of the Scope of Work pursuant to the CalVIP Grant
Program.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
herein contained, it is agreed by and between the parties hereto as follows:
1.

SCOPE OF SERVICES AND TERM
A. The City shall provide and dedicate a sworn police officer to work alongside the
homeless services case manager assigned by Hospitality House to complete the Scope
of Work. Work hours and scheduling of both individuals will align with one another.
Scheduling will be mutually agreed upon by both Parties.
B. Hospitality House shall provide and dedicate a homeless services case manager to work
alongside the sworn police officer assigned by the City to complete the Scope of Work.
Work hours and scheduling of both individuals will align with one another. Scheduling
will be mutually agreed upon by both Parties.
C. The term of the Agreement shall commence October 1, 2020 and conclude on
December 31, 2023, unless extended by mutual written consent or terminated early
pursuant to Section 14 of this Agreement.

194947.1

8-3

2.

RESPONSIBILITIES OF PARTIES
A. The City shall administer this Agreement pursuant to the City’s Standard Agreement
with BSCC implementing the CalVIP Grant Program, attached hereto as Exhibit “B”
and incorporated by reference (the “Standard Agreement”).
B. The City shall provide all equipment including vehicles, if any, and provide all supplies
necessary to perform the duties as provided herein.
C. Hospitality House agrees to comply with all provisions of the Standard Agreement as
may be applicable to Hospitality House’s performance of this Agreement, including but
not limited to the following provisions:
a. Reporting Requirements. Hospitality House will cooperate reasonably with
the City to provide information in its possession that is necessary to assist the
City in meeting all reporting requirements in the Standard Agreement including,
but not limited to, quarterly reports, the Final Local Evaluation Report, and the
Financial Audit. Responsibility for the drafting, preparation, and submission of
the foregoing reports will remain with the City.
b. Project Records: Hospitality House shall maintain all of its records related to
this Agreement consistent with Grantee requirements in Section 6 of the
Standard Agreement and as otherwise provided for herein.

3.

COMPENSATION
A. As consideration for providing the services outlined above during the term of this
Agreement, the City shall reimburse Hospitality House for up to $315,563 in costs
associated with performance of its obligations under this Agreement, as set forth herein:
1. Hospitality House shall submit a monthly invoice to the City for the cost of
providing the services for the previous month. Such invoice will be based on the
agreed hourly rate(s) for the time spent by Hospitality House personnel in rendering
the services and other costs incurred by Hospitality House in providing the services
as an NGO subcontractor. The Parties agree that the foregoing costs constitute
“eligible costs” for reimbursement under the terms of the Standing Agreement and
the project budget set forth in Section 7 of Exhibit B to the Standing Agreement
(budgetary line item for Non-governmental Organization Subcontractors).
However, Hospitality House’s right to reimbursement will not be contingent upon
a finding or decision by the Board of State and Community Corrections (“BSCC”)
that Hospitality House’s costs constitute “eligible costs” for the City’s use of Grant
Funds. Invoices shall provide all information required for reimbursement under the
Standard Agreement including time and attendance reports for all individuals to be
reimbursed under this Agreement.
2. The City shall pay invoices to Hospitality House within thirty (30) days of receipt
of said invoices.

194947.1

8-4

B. The City will provide notice in writing to Hospitality House on a quarterly basis to
inform Hospitality House of the remaining balance of the Grant Funds that is available
to provide reimbursement to Hospitality House pursuant to subsection A above.
4.

STATUS OF PERSONNEL UTILIZED
A. All personnel furnished by each Party shall at all times remain employees of the Party
furnishing the personnel and shall be considered as such for all purposes. Such
personnel shall not have, nor acquire, any benefits or rights that the other Party may
confer on its employees.
B. Each Party shall be solely responsible for all salary, benefits, workers’ compensation,
and insurance for its employees performing duties under this Agreement, and each
Party shall be solely responsible for all supervisory, disciplinary and other employment
related purposes for its employees performing duties under this Agreement. Neither
Party shall be liable for the payment of any salaries, wages, overtime, vacation or other
benefits or compensation to any personnel of the other Party performing duties under
this Agreement.
C. The City shall have the right to reject for reasonable cause any employee assigned by
Hospitality House to perform duties or services under this Agreement.

5.

INDEMNITY

Each party hereto (hereafter, “Indemnifying Party”) shall indemnify, defend and hold
harmless the other party, its officers, agents, employees and volunteers against any loss, cost,
damage, expense, claim, suit, demand, or liability of any kind or character, including but not
limited to reasonable attorney’s fees, arising from or relating to any negligent or wrongful act or
omission of the Indemnifying Party, its officers, agents or employees, which occurs in the
performance of, or otherwise in connection with, this Agreement, but only in proportion to and to
the extent such loss, cost, damage, expense, claim, suit, demand, or liability of any kind or
character, including reasonable attorney fees, is caused by or results from the negligent or wrongful
act or omission of the Indemnifying Party, its officers, agents, or employees.
6.

INSURANCE

Hospitality House shall maintain at all times during the performance of this Agreement
insurance coverage or self-insurance in the amounts of not less than One Million Dollars
($1,000,000) to cover all of its operations. Specifically, but not limited to not less than One Million
Dollars ($1,000,000) General Liability, One Million Dollars ($1,000,000) Automotive Liability,
and One Million Dollars ($1,000,000) Workers’ Compensation.
7.

NON-DISCRIMINATION

Pursuant to Section 3(E)(1) of Exhibit C to the Standard Agreement, Hospitality House shall
comply with the following requirements:

194947.1

8-5

During the performance of this Agreement, Hospitality House shall not deny the contract’s
benefits to any person on the basis of race, religious creed, color, national origin, ancestry,
physical disability, mental disability, medical condition, genetic information, marital
status, sex, gender, gender identity, gender expression, age, sexual orientation, or military
and veteran status, nor shall it discriminate unlawfully against any employee or applicant
for employment because of race, religious creed, color, national origin, ancestry, physical
disability, mental disability, medical condition, genetic information, marital status, sex,
gender, gender identity, gender expression, age, sexual orientation, or military and veteran
status. Hospitality House shall not discriminate on these bases against its employees or
applicants for employment.
Hospitality House shall comply with the provisions of the Fair Employment and Housing
Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs.,
tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2
of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards
adopted by the awarding state agency to implement such article. Hospitality House shall
permit access by representatives of the Department of Fair Employment and Housing and
the awarding state agency upon reasonable notice at any time during the normal business
hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and
all other sources of information and its facilities as said Department or Agency shall require
to ascertain compliance with this clause. Hospitality House shall give written notice of its
obligations under this clause to labor organizations with which it has a collective
bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
8.

RECORDS. AUDITS AND INSPECTIONS

Pursuant to Section 3(E)(1) of Exhibit D to the Standard Agreement, Hospitality House shall
comply with the following requirements:
A. Hospitality House shall maintain adequate fiscal and project books, records, documents,
and other evidence pertinent to the subcontractor’s work on the project in accordance with
generally accepted accounting principles. Adequate supporting documentation shall be
maintained in such detail so as to permit tracing transactions from the invoices, to the
accounting records, to the supporting documentation. These records shall be maintained
for a minimum of three (3) years after the acceptance of the final grant project audit under
the applicable Grant Agreement and shall be subject to examination and/or audit by the
BSCC or designees, state government auditors or designees, or by federal government
auditors or designees.
B. Hospitality House shall make such books, records, supporting documentations, and other
evidence available to the BSCC or designee, the State Controller’s Office, the Department
of General Services, the Department of Finance, California State Auditor, and their
designated representatives during the course of the project and for a minimum of three (3)
years after acceptance of the final grant project audit. Hospitality House shall provide
reasonable access for inspection and copying of books and records related to the grantfunded project. Hospitality House shall be entitled to reimbursement for its reasonable

194947.1

8-6

costs (as defined in California Evidence Code section 1563) incurred in making such books
and records available for inspection and/or copying.
9.

GOVERNING LAW AND VENUE

This Agreement shall be subject to and interpreted in accordance with the laws of the State
of California and any action to enforce the terms of the Agreement for the breach thereof shall be
brought in the County of Nevada.
10.

NO THIRD PARTY RIGHTS

The terms and provisions of this Agreement are intended solely for the benefit of each party
hereto, and it is not the intention of the parties to confer third-party beneficiary rights upon any
other party.
11.

AGREEMENT INTERPRETATION

The Parties acknowledge that they have caused this Agreement to be reviewed and
approved by legal counsel of their own choice. This Agreement has been specifically negotiated,
and any presumption that an ambiguity contained in this Agreement shall be construed against the
party that caused this Agreement to be drafted shall not apply to the interpretation of this
Agreement.
12.

SEVERABILITY

If any provision, or any portion of any provision hereof, is held to be unconstitutional,
invalid, or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed
severable, shall not be affected, and shall remain in full force and effect.
13.

COMPLETE CONTRACT: MODIFICATIONS

This Agreement is to be read as a whole. This is an integrated agreement that contains all
of the terms, considerations, understanding and promises of the parties relating to the subject
matter hereof, as well as the fees, charges, and authorized expenses to be paid under the terms of
this Agreement. No purported modifications of this Agreement shall be effective unless reduced to
writing and mutually signed by authorized representatives of the Parties.
14.

TERMINATION OR WITHDRAWAL

At any time and without cause, either Party may terminate in whole or in any part, its
participation in this Agreement by giving at least 30 days’ advance written notice to the other Party
prior to the termination date. The City may immediately terminate this Agreement upon
termination for any reason of the Standard Agreement. Hospitality House may terminate this
Agreement immediately if at any time the balance of the Grant Funds remaining would be
insufficient to reimburse Hospitality House’s costs in full pursuant to section 2 of this Agreement.

194947.1

8-7

15.

NOTICES

All notices required or permitted to be given under this Agreement shall be in writing and
mailed postage prepaid by certified or registered mail to the appropriate address indicated below.
To CITY OF GRASS VALLEY:

To HOSPITALITY HOUSE

Grass Valley Police Department
Attn: Chief Alexander K. Gammelgard
129 S. Auburn Street
Grass Valley CA 95945

Foothill House of Hospitality
Attn: Nancy Baglietto, Executive Director
1262 Sutton Way
Grass Valley, CA 95945

16.

ASSURANCES

Pursuant to Section 6 of Exhibit D to the Standard Agreement, Hospitality House provides
assurances to the City that Hospitality House has not been: (1) Debarred by any federal, state, or
local government entities; or (2) Convicted of fraud, theft, or embezzlement of federal, state, or
local government grant funds for a period of three years prior to the date of this Agreement.
above.

IN WITNESS WHEREOF, the Parties have executed the Agreement as of the date provided

“HOSPITALITY HOUSE”
_________________________________
Nancy Baglietto
Executive Director, Foothill House of Hospitality

“CITY”
_________________________________
Alexander K. Gammelgard
Chief of Police, City of Grass Valley

APPROVED AS TO FORM
__________________________________
Michael G. Colantuono, City Attorney
ATTEST
_________________________________
Andy Heath, City Clerk

194947.1

8-8

City of Grass Valley
BSCC 880-20
Page 1 of 3

EXHIBIT A: SCOPE OF WORK
1. GRANT AGREEMENT – CALIFORNIA VIOLENCE AND INTERVENTION (CalVIP) GRANT
This Grant Agreement is between the State of California, Board of State and Community
Corrections (hereafter referred to as BSCC) and City of Grass Valley (hereafter referred to as the
Grantee or Contractor).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The Fiscal Year 2019-20 State Budget includes funding in the amount of $30 million for the
California Violence Intervention and Prevention (CalVIP) Grant Program, to be administered by
the Board of State and Community Corrections (BSCC). California cities that are
disproportionately impacted by violence and the community-based organizations that that serve
the residents of those cities are eligible to apply for CalVIP grant funding.
The purpose of the CalVIP Grant is to improve public health and safety by supporting effective
violence reduction initiatives in communities that are disproportionately impacted by violence,
particularly group-member involved homicide, shootings and aggravated assaults (Penal Code
Sec. 14131(b)).
B. Grantee agrees to administer the project in accordance with Attachment 1: CalVIP Request for
Proposals (incorporated by reference) and Attachment 2: CalVIP Grant Proposal, which are
attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for
administration of the Grant Agreement and shall have authority to make determinations relating
to any controversies that may arise under or regarding the interpretation, performance, or
payment for work performed under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name:
Alexander K. Gammelgard
Title:
Chief of Police
Address: 129 S. Auburn Street, Grass Valley, CA 95945
Phone:
(530) 477-4601
Designated Financial Officer authorized to receive warrants:
Name:
Steve Johnson
Title:
Captain
Address: 129 S. Auburn Street, Grass Valley, CA 95945
Phone:
(530) 477-4602
Email:
[email protected]
Project Director authorized to administer the project:
Name:
Alexander K. Gammelgard
Title:
Chief of Police
Address: 129 S. Auburn Street, Grass Valley, CA 95945
Phone:
(530) 477-4601
Email:
[email protected]
C. Either party may change its project representatives upon written notice to the other party.

8-9
Rev 04/2020

City of Grass Valley
BSCC 880-20
Page 2 of 3

EXHIBIT A: SCOPE OF WORK
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she
has full legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described
in Attachment 1: CalVIP Request for Proposals and Attachment 2: CalVIP Grant Proposal.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These
reports, which will describe progress made on program objectives and include required data,
shall be submitted according to the following schedule:
Quarterly Progress Report Periods
1. October 1, 2020 to December 31, 2020
2. January 1, 2021 to March 31, 2021
3. April 1, 2021 to June 30, 2021
4. July 1, 2021 to September 30, 2021
5. October 1, 2021 to December 31, 2021
6. January 1, 2022 to March 31, 2022
7. April 1, 2022 to June 30, 2022
8. July 1, 2022 to September 30, 2022
9. October 1, 2022 to December 31, 2022
10. January 1, 2023 to March 31, 2023
11. April 1, 2023 to June 30, 2023

Due no later than:
February 15, 2021
May 15, 2021
August 15, 2021
November 15, 2021
February 15, 2022
May 15, 2022
August 15, 2022
November 15, 2022
February 15, 2023
May 15, 2023
August 15, 2023

Note: Project activity period ends June 30, 2023. The period of July 1, 2023 to December 31,
2023 is for completion of Final Local Evaluation Report and financial audit only.
B. Evaluation Documents
1. Local Evaluation Plan
2. Final Local Evaluation Report

Due no later than:
March 31, 2021
December 31, 2023

C. Other
Financial Audit Report

Due no later than:
December 31, 2023

6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate
documentation of all actions taken with respect to the project, including copies of this Grant
Agreement, approved program/budget modifications, financial records and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other
evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds,
including grant funds and any matching funds by the Grantee and the total cost of the project.
Source documentation includes copies of all awards, applications, approved modifications,
financial records and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals
reimbursed under the grant, whether they are employed full-time or part-time. Time and effort
reports are also required for all subcontractors and consultants.

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City of Grass Valley
BSCC 880-20
Page 3 of 3

EXHIBIT A: SCOPE OF WORK
D. The grantee shall maintain documentation of donated goods and/or services, including the
basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are
stored away from the Grantee’s principal office, a written index of the location of records stored
must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years
after closeout of the grant project and shall be subject at all reasonable times to inspection,
examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or
designees. If any litigation, claim, negotiation, audit, or other action involving the records has
been started before the expiration of the three-year period, the records must be retained until
the completion of the action and resolution of all issues which arise from it or until the end of
the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the
CalVIP Executive Steering Committee (See Appendix A) from receiving funds from the CalVIP
grants awarded under this RFP. Applicants who are awarded grants under this RFP are
responsible for reviewing the CalVIP ESC membership roster (see Appendix A) and ensuring
that no grant dollars are passed through to any entity represented by the members of the CalVIP
ESC.
B. In cases of an actual conflict of interest with an ESC member, the Board may revoke the grant
award and legal consequences could exist for the parties involved, including, but not limited to,
repayment of the grant award.
8. FINANCIAL AUDIT
Grantees are required to provide the BSCC with a financial audit no later than the end of the
contract term, December 31, 2023. The financial audit shall be performed by a Certified Public
Accountant or a participating county or city auditor that is organizationally independent from the
participating county’s or city’s project financial management functions. Expenses for this final audit
may be reimbursed for actual costs up to $25,000.

8 - 11
Rev 04/2020

SCO ID:5227-BSCC88020

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES

AGREEMENT NUMBER

STANDARD AGREEMENT
STD 213 (Rev 03/2019)

PURCHASING AUTHORITY NUMBER (If Applicable)

BSCC 880-20

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME

CITY OF GRASS VALLEY
2. The term of this Agreement is:
START DATE

OCTOBER 1, 2020
THROUGH END DATE

DECEMBER 31, 2023
3. The maximum amount of this Agreement is:

$574,695
4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are
by this reference made a part of the Agreement.
EXHIBITS

TITLE

PAGES

3

Exhibit A

Scope of Work

Exhibit B

Budget Detail and Payment Provisions

3

Exhibit C

General Terms and Conditions (04/2017)

4

Exhibit D

Special Terms and Conditions

4

Attachment 1*

California Violence Intervention & Prevention Grant Request for Proposals

*

Attachment 2

CalVIP Grant Proposal

22

Appendix A

CalVIP Executive Steering Committee

1

Appendix B
Criteria for Non-Governmental Organizations Receiving BSCC Program Funds
* This item is hereby incorporated by reference and can be viewed at: http://www.bscc.ca.gov/s_cpgpcalvipgrant/
IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

CITY OF GRASS VALLEY
CONTRACTOR BUSINESS ADDRESS

CITY

129 S. Auburn Street

Grass Valley

PRINTED NAME OF PERSON SIGNING

TITLE

Alexander K. Gammelgard

Chief of Police

CONTRACTOR
NTRACTOR AUTHORIZED SIGNATU
SIGNATURE

DATE SIGNED

"

09/24/2020

STATE

CA

ZIP

95945

STATE OF CALIFORNIA
CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS

CITY

STATE

ZIP

2590 Venture Oaks Way, Suite 200

Sacramento

CA

95833

PRINTED NAME OF PERSON SIGNING

TITLE

RICARDO GOODRIDGE

Deputy Director

CONTRACTING AGENCY AUTHORIZED SIGNATURE

"

Ricardo Goodridge

DATE SIGNED

Digitally signed by Ricardo Goodridge
Date: 2020.11.08 16:29:48 -08'00'

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06

8 - 12

2

City of Grass Valley
BSCC 880-20
Page 1 of 3

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to the
BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods:
1. October 1, 2020 to December 31, 2020
2. January 1, 2021 to March 31, 2021
3. April 1, 2021 to June 30, 2021
4. July 1, 2021 to September 30, 2021
5. October 1, 2021 to December 31, 2021
6. January 1, 2022 to March 31, 2022
7. April 1, 2022 to June 30, 2022
8. July 1, 2022 to September 30, 2022
9. October 1, 2022 to December 31, 2022
10. January 1, 2023 to March 31, 2023
11. April 1, 2023 to June 30, 2023

Due no later than:
February 15, 2021
May 15, 2021
August 15, 2021
November 15, 2021
February 15, 2022
May 15, 2022
August 15, 2022
November 15, 2022
February 15, 2023
May 15, 2023
August 15, 2023

Final Invoicing Periods:
13. July 1, 2023 to September 30, 2023
14. October 1, 2023 to December 31, 2023

Due no later than:
November 15, 2023
February 29, 2024

*Note: Only expenditures associated with completion of the Final Local Evaluation Report and
the financial audit may be included on these invoices.

B. All project expenditures (excluding costs associated with the completion of the Final Local
Evaluation Report and the financial audit) and all obligated match contributions must be
incurred by the end of the grant project period, June 30, 2023, and included on the invoice due
August 15, 2023. Project expenditures incurred after June 30, 2023 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by December 31, 2023. Expenditures incurred
for the completion of the Final Local Evaluation Report during the period of July 1, 2023 to
December 31, 2023 must be submitted during the Final Invoicing Period(s), with the final invoice
due on February 29, 2024. Supporting fiscal documentation will be required for all expenditures
claimed on during the Final Invoicing Periods and must be submitted with the final invoice.
D. The financial audit is due to BSCC by December 31, 2023. Expenditures incurred for the completion of
the financial audit during the period of July 1, 2023 to December 31, 2023 must be submitted during the
Final Invoicing Periods, with the final invoice due on February 29, 2024 Supporting fiscal documentation
will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted
with the final invoice.
D. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not
expended or requested during the invoicing period.
E. Upon the BSCC’s request, supporting documentation must be submitted for project
expenditures. Grantees are required to maintain supporting documentation for all expenditures
on the project site for the life of the grant and make it readily available for review during BSCC
site visits. See Exhibit A. Scope of Work, Item 6. Project Records.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.
Grantee waives any and all claims against the BSCC, and the State of California on account of
project costs that may exceed the sum of the grant award.

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Rev 04/2020

City of Grass Valley
BSCC 880-20
Page 2 of 3

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
B. Under no circumstance will a budget item change be authorized that would cause the project
to exceed the amount of the grant award identified in this Grant Agreement.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through CalVIP funding generated from the General Fund. The
Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision
of this agreement is contingent upon the availability of sufficient funding granted through the
passage of Assembly Bill 74 (Statutes of 2019, Chapter 23), also known as the California
Budget Act of 2019. It is mutually agreed that if the Budget Act of the current year and/or any
subsequent years covered under this Grant Agreement does not appropriate sufficient funds
for the program, this Grant Agreement shall be of no further force and effect. In this event, the
BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other
considerations under this Agreement and Grantee shall not be obligated to perform any
provisions of this Grant Agreement.
B. If CalVIP funding is reduced or falls below estimates contained within the CalVIP Request for
Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability
occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a
reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an
amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed
that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall
have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations
under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant
Agreement except that Grantee shall be required to maintain all project records required by
Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this
agreement.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs.
“Eligible” and “ineligible” project costs are set forth in the July 2020 BSCC Grant Administration
Guide, which can be found under Quick Links here:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/
The provisions of the BSCC Grant Administration Guide are incorporated by reference into this
agreement and Grantee shall be responsible for adhering to the requirements set forth therein.
To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement
conflict, the language in this agreement shall prevail.
B. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual
expenditures for eligible project costs.
C. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible
project costs or an amount equal to any grant funds expended by the Grantee in violation of the
terms, provisions, conditions or commitments of this Grant Agreement.
D. Grant funds must be used to support new program activities or to augment existing funds that
expand current program activities. Grant funds shall not replace (supplant) any federal, state
and/or local funds that have been appropriated for the same purpose. Violations can result in
recoupment of monies provided under this grantor suspension of future program funding
through BSCC grants.
5. PROMPT PAYMENT CLAUSE

8 - 14
Rev 04/2020

City of Grass Valley
BSCC 880-20
Page 3 of 3

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Payment will be made in accordance with, and within the time specified in, Government Code
Chapter 4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement
in the event the Grantee has materially and substantially breached the terms and conditions of
this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%),
the BSCC may withhold that amount as security, to be released to the Grantee upon compliance
with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and
3) submittal and approval of any additional required reports, including but not limited to the
Final Local Evaluation Report and the financial audit.
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant
funds have been provided for costs subsequently deemed ineligible, the BSCC may either
withhold an equal amount from future payments to the Grantee or require repayment of an
equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or
designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the
time within which the Grantee may remedy the failure or violation leading to the withholding.
7. PROJECT BUDGET
BSCC Budget Line Item

A.
Grant Funds

1. Salaries and Benefits

$259,402

$0

$259,402

$0

$0

$0

$0

$0

$0

$230,816

$579,719

$810,535

$0

$0

$0

6. Project Evaluation

$55,000

$0

$55,000

7. Financial Audit

$2,500

$0

$2,500

$0

$0

$0

$27,247

$0

$27,247

$574,965

$579,719

$1,154,684

2. Services and Supplies
3. Professional Services or Public
Agency Subcontracts
4. Non-Governmental Organization
(NGO) Subcontracts
5. Equipment/Fixed Assets

8. Other (Travel, Training, etc.)
9. Indirect Costs
TOTALS

B.
Match

C.
Total (A+B)

8 - 15
Rev 04/2020

City of Grass Valley
City Council
Agenda Action Sheet

Council Meeting Date: February 23, 2021

Date Prepared: February 12, 2021

Prepared by: Timothy M. Kiser, PE, City Manager
Title: Ordinance Amending Sections 12.32.010 and 12.32.070 of the Grass Valley Municipal
Code regarding Condon Park Skate Park Regulations
Recommended Motion: That Council introduce and adopt the ordinance on the first reading and
read by title only.
Agenda: Administrative
Background Information: This ordinance amendment addresses Senate Bill 1003 (SB 1003),
which mandates that people using wheeled recreational devices in public skate parks must wear a
helmet, elbow pads, and knee pads.
SB 1003 imposes new safety requirements on people using a city’s skateboard park. The previous
law prohibited a person from riding a skateboard at a skate park without a helmet, elbow pads, and
knee pads. SB 1003 extends the existing skate park safety requirements to persons using other
wheeled recreational devices such as nonmotorized bicycles, scooters, inline skates, roller skates,
or wheelchairs. As the City operates a skate park that is not supervised on a regular basis, we can
satisfy the requirements of the new law by 1) “adopting an ordinance requiring a person riding a
skateboard or other wheeled recreational device at the facility to wear a helmet, elbow pads, and
knee pads, and 2) posting signs at the facility affording reasonable notice that a person riding a
skateboard or other wheeled recreational device in the facility must wear a helmet, elbow pads,
and knee pads, and that a person failing to do so will be subject to citation pursuant to the
ordinance.”
Grass Valley Municipal Code § 12.32.070 governs regulations of the Condon Park Skate Park.
The Municipal Code states that it is unlawful for “any person to ride a skateboard, in-line or roller
skates at the Condon Park Skate Park facility without wearing a helmet, elbow pads on each elbow,
and knee pads on each knee, and shoes on each foot.” The Municipal Code is proposed to be
amended to require wearing helmets and pads when operating or wearing any of the following
devices in the City’s skate park: nonmotorized bicycles, scooters, inline skates, roller skates, or
wheelchairs and other wheeled recreational devices, per SB 1003. The City is also in the process
of updating the signage at Condon Park to ensure that it complies with the SB 1003 signage
requirements.

9-1
Agenda Item # _______
G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\AAS022321_Amendment Skate Park ord final.docx

City of Grass Valley
City Council
Agenda Action Sheet

Council Goals/Objectives:
This action executes portions of work tasks towards
achieving/maintaining Strategic Plan – Community Safety.
Fiscal Impact: There are sufficient funds dedicated to park maintenance available in the current
Fiscal Year 20/21 budget to cover the cost associated with this action.
Funds Available: Yes
Reviewed by:

Account #: 100-404-51020

____ City Manager

9-2
Agenda Item # _______
G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\AAS022321_Amendment Skate Park ord final.docx

ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRASS VALLEY AMENDING SECTIONS 12.32.010 AND
12.32.070 OF CHAPTER 12.32 OF TITLE 12 OF THE GRASS
VALLEY MUNICIPAL CODE REGARDING CONDON PARK
SKATE PARK REGULATIONS

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GRASS VALLEY:
SECTION 1. CODE AMENDMENT. The definition of “other wheeled recreational
device” is added to Section 12.32.010 of Chapter 12.32 of Title 12 of the Grass Valley
Municipal Code as follows:
“Other wheeled recreational device” means nonmotorized bicycles, scooters, inline
skates, roller skates, or wheelchairs being used for recreational purposes.
SECTION 2. CODE AMENDMENT. Section 12.32.070 of Chapter 12.32 of Title 12 of the
Grass Valley Municipal Code is amended to read as follows:
12.32.070 – Condon Park skate park regulations.
A. The city council finds and declares that the Condon Park skate park is a special use
facility and therefore the following rules shall apply at all times:
1. Skateboarding has been deemed a hazardous recreational activity by the
State of California within the meaning of Section 831.7 of the Government
Code; individuals using the Condon Park skate park facility shall assume
all risk of injury or loss.
2. It is unlawful for any person to ride a skateboard or other wheeled
recreational device at any skate park facility within the City without
wearing a helmet, elbow pads on each elbow, and knee pads on each knee,
and shoes on each foot. Any person found riding a skateboard or other
wheeled recreational device at a skate park facility not wearing a helmet,
elbow pads on each elbow, knee pads on each knee, and shoes on each foot
shall be guilty of an infraction, and shall be subject to citation. This
subsection (A)(2) applies to the Condon Park skate park facility and all other

1

9-3

skate park facilities in the City, to the extent use of skateboards and other
wheeled recreational devices are permitted therein.
3. The Condon Park skate park facility has been designed and constructed
expressly for skateboard, in-line and roller skate activity and is not suited
for other use. It is unlawful and prohibited for any person to operate a
bicycle or use any other equipment, devices or makeshift items. Any person
modifying ramps on the skating surface of the skate park shall be guilty of
an infraction and shall be subject to citation. Prohibited equipment, devices,
and makeshift items may be confiscated and destroyed.
4. Food, gum or beverages are unlawful and prohibited on the skating surface.
Skating surface is defined as that area within the fenced area of the Condon
Park skate park.
5. It is unlawful for any person to enter upon or engage in any activity within
the Condon Park skate park when the facility is closed.
6. Smoking or the use of tobacco is unlawful and prohibited within twentyfive feet of the perimeter of the Condon Park skate park.
7. The use or possession of alcoholic beverages at any time in any portion of
the Condon Park skate park facility is unlawful and prohibited.
8. All special events at the Condon Park skate park require a facility use
permit pursuant to Section 12.32.090 of this chapter.
9. The city reserves the right to establish and set aside times in which the skate
park may be used by identified age groups, i.e., younger kids.
10. Use of skateboards and other wheeled recreational devices is restricted on
designated park roadways.
11. Any person who fails or refuses to comply with the provisions of this
section and who is injured while using the Condon Park skate park facility
shall be deemed negligent per se.
12. Signs shall be posted at the Condon Park skate park facility providing all
persons using the facility with reasonable notice of these regulations and

2

9-4

further providing notice that any person failing to do so shall be subject to
citation pursuant to Section 12.32.120 of this chapter.
13. Individuals that intentionally damage or vandalize the Condon Park skate
park facility, including graffiti, shall be guilty of a misdemeanor. Upon
conviction said person shall be punished as provided in Section 1.12.020 of
this code. In addition, such individuals shall have their privileges to use this
facility revoked.
B. Whenever a law enforcement officer has probable cause to believe a skateboard or
other wheeled recreational devices were used or are being used in violation of this
section or any provision of Chapter 10.64 of this code, such skateboard and other
wheeled recreational devices may be seized as evidence and held until the
disposition of the charge.
C. Whenever a law enforcement officer determines that a person has two prior
citations for a violation of this section or any provision of Chapter 10.64 of this
code, or any combination thereof, such skateboard or other wheeled recreational
devices may be impounded for a period of sixty days. A person whose skateboard
or other wheeled recreational devices has been impounded pursuant to this
section may request a post-impoundment hearing within five days, to determine
the validity of, or to address any mitigating circumstances attendant to the
impoundment of the skateboard or other wheeled recreational devices.
D. Where a person has been found to have three or more previous violations of this
section or any provision of Chapter 10.64 of this code, or any combination thereof,
any subsequent conviction for a violation of either section shall result in the
skateboard or other wheeled recreational devices being deemed a nuisance and
shall be sold at auction.
SECTION 3. CEQA FINDINGS. This Ordinance is not a project within the meaning of
Section 15378 of the California Environmental Quality Act (CEQA) Guidelines because it
has no potential to result in physical change in the environment, directly or indirectly.
This Ordinance is also exempt under CEQA Guideline 15061(b)(3) because it can be seen
with certainty that there is no possibility that the Ordinance may have a significant effect
on the environment.
SECTION 3. SEVERABILITY. If any section, subsection, sentence, clause, phrase or
portion of this Ordinance or its application to any person or circumstance is held to be
invalid or unconstitutional by the decision of any court of competent jurisdiction, such
decision shall not affect the validity of the remaining portions of this Ordinance or its

3

9-5

application to other persons and circumstances. The City Council of the City of Grass
Valley declares that it would have adopted this Ordinance and each section, subsection,
sentence, clause, phrase or portion thereof despite the fact that any one or more sections,
subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional and, to that end, the provisions hereof are hereby declared to be
severable.
SECTION 4. Effective Date. This Ordinance shall be in full force and effect 30 days after
its adoption under Article VII, § 2 of the Grass Valley City Charter.
SECTION 5. Publication. The City Clerk shall certify to the passage and adoption of this
Ordinance and shall cause the same to be published once in The Union, a newspaper of
general circulation printed, published, and circulated within the City.
INTRODUCED and first read at a regular meeting of the City Council on the ____
day of _______ 2021.
FINAL PASSAGE AND ADOPTION by the City Council was at a meeting held
on the ____ day of _______ 2021, by the following vote:

AYES:
NOES:
ABSENT:
ABSTAINING:

________________________________
Ben Aguilar, Mayor

4

9-6

APPROVED AS TO FORM:

ATTEST:

________________________________

________________________________

Michael G. Colantuono, City Attorney

Andy Heath, Acting City Clerk

5

9-7

City of Grass Valley
City Council
Agenda Action Sheet

Council Meeting Date: February 23, 2021

Date Prepared: February 18, 2021

Prepared by: Tim Kiser, City Manager / Andy Heath, Finance Director
Title: Approval of Deputy Administrative Services Director Job Description; and update to
Executive Service Contract Appendix A
Recommended Motion: That Council approve the new job description and salary range for the
Deputy Administrative Services Director; and 2) approve revisions to the Contract Employees
Agreement – Appendix A.
Agenda: Administrative
Background Information: As a means to enhance the oversight for and services provided by the
Administrative Services Department, staff is proposing to change the currently vacant General
Ledger / Senior Accountant position to a new position – Deputy Administrative Services Director.
This position will assist the Administrative Services Director with a higher level of management
oversight for the Administrative Services Department and focus heavily on the human resources,
benefits and risk management functions. This position will also provide for additional oversight
for ongoing operational deliverables, including the annual budget and audit; and further
implementation of the Tyler Incode System (potential for Utility Billing / Business Licenses /
Parks and Recreation / Development Permitting).
Attached with this memorandum is the Deputy Administrative Services Director job description
for Council review and approval. Salary range for this new position will top out at $120,000 per
year with the majority of the funding coming from the vacant General Ledger / Senior Accountant
position and the balance from the General Fund and both the Water and Sewer Enterprise Funds.
As part of the creation of this position, Appendix A of the existing employment agreements for
City executives (Police Chief, Fire Chief, City Clerk, Deputy City Clerk / Management Services
Analyst, Public Works Director, etc.) is recommended to be modified to add the new position of
Deputy Administrative Services Director. Additionally, Appendix A is recommended to be
modified to allow any portion or all of future salary increases provided to employees covered by
Appendix A to convert the increase to non-pensionable deferred compensation.
Attached for City Council reference is the proposed Deputy Administrative Services Director job
classification and Appendix A to the agreements with affected employees.
Council Goals/Objectives:
This action executes portions of work tasks towards
achieving/maintaining Strategic Plan objectives of a High-Performance Government and Quality
Service.

G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\AAS Deputy Administrative Services Director Position
022321.docx

Agenda Item #_____________
10 - 1

City of Grass Valley
City Council
Agenda Action Sheet

Fiscal Impact: Costs for this position will be covered by the existing General Ledger / Senior
Accountant vacancy in the Administrative Services Department (currently funded at $87,360 of
base salary); and additional annual funding of up to $32,640 covered by ongoing funds available
in the General, Water and Sewer Funds.
.
Funds Available: Yes
Account #: Various
Reviewed by: ____ City Manager

G:\WPDATA\!COUNCIL MEETINGS AGENDAS\2021\02.23.2021\Action Sheets\AAS Deputy Administrative Services Director Position
022321.docx

Agenda Item #_____________
10 - 2

DEPUTY ADMINISTRATIVE SERVICES DIRECTOR

DEFINITION
To assist the Administrative Service Director in managing and directing operations of the Administrative
Services Department and the fiscal and human resources affairs of the City, including:
•

•

Accounting, accounts payable/receivable, purchasing and central stores, annual budget and
audit, payroll, investments, assessment districts, billing and collection of utility accounts and
utility/billing customer service activities; and
Citywide training coordination, organizational development, recruitment and selection,
classification and compensation, benefits administration and payroll and personnel actions
under the direction of the Administrative Services Director.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Administrative Services Director.
Exercises direct supervision over management, supervisory, professional, technical, and support
personnel.

EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
•

•

•

•

•
•

Assist in managing and directing the operational activities of the Finance Department. Assist in
developing department goals and objectives; assist in the development and implementation of
policies and procedures. Develop and implement the department’s work plan; assign work
activities, projects and programs; monitor workflow; review and evaluate work products,
methods and procedures.
Prepare the Finance Department’s budget and assist in preparing the Citywide budget; assist in
budget implementation; participate in the forecast of funds for staffing, equipment, materials,
and supplies; administer the approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline and
high standards necessary for the efficient and professional operation of the department.
Process and manage accounting, accounts payable/receivable, payroll, utility billing/customer
services, and/or assigned licensing operations; participate in developing financing structures for
assessment districts and related bond fund construction payment authorizations.
Serve as Administrative Services Director in the absence of the Administrative Services Director
as required.
Coordinate with the Citywide staff and department heads on the administration and operations
of the City’s recruitment and selection policies, processes, and procedures; monitor program to
ensure compliance with applicable laws, guidelines and regulations.

10 - 3

•

•

•
•

Develop, manage, and implement the processing and maintenance of a comprehensive benefit
plan including health, dental and life insurance, long term disability, flexible spending, and other
benefits; administer the City’s open enrollment process.
Develop, manage and implement and evaluate the City’s classification and compensation plan,
policies, processes, and procedures; manage, coordinate, and monitor the larger
classification/compensation studies conducted on a City-wide basis; plan, oversee and review
the conduct of job analyses and development of recommendations for position allocations;
develop salary and total compensation survey and resultant salary recommendations.
Serve as the City’s Risk Manager in working with the City’s Worker’s Compensation and General
Liability provider – PARSAC.
Perform related duties as assigned.

MINIMUM QUALIFICATIONS
Knowledge of:
•

•
•

•
•
•

Principles and practices of municipal finance including governmental fund accounting,
budget, auditing, and/or utility billing operations and applicable computer software
management and reporting systems.
Principles and practices of leadership, motivation, team building and conflict resolution.
Principles and practices of public sector human resources administration to include
recruitment and selection, classification and pay, organizational analysis and development,
performance management, employee benefits administration, leave management
administration, deferred compensation, and public retirement systems.
Pertinent local, State and Federal rules, regulations, and laws.
Principles and practices of organizational analysis and management.
Principles and practices of supervision, training, and personnel management.

Ability to:
•
•

•
•
•

Assist in managing and directing operational activities of the Administrative Services
Department.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff
reports; know laws, regulations and codes; observe performance and evaluate staff;
problem solve department related issues; remember various rules and procedures; and
explain and interpret policy.
Organize, implement, and direct difficult and complex human resources work, ensuring
compliance with City policies and procedures, local, state, and federal laws and regulations.
Organize, implement, and direct the City’s classification and compensation plan; employee
and labor relations activities; and comprehensive benefit programs.
On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently
twist to reach equipment surrounding desk; perform simple grasping and fine manipulation;
use telephone and communicate through written means; and lift or carry weight of 10
pounds or less.

10 - 4

•
•
•
•
•
•
•

Prepare and administer a budget.
Supervise, train, and evaluate personnel.
Interpret and explain department policies and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed actions
and implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of
work.

Experience and Training Experience:
Experience:
•

Six years of increasingly responsible experience in management of administrative
functions including accounting, utility billing, budgeting, human resources, risk
management activities in a municipal or governmental environment, including four
years of supervisor responsibility.

AND
Training:
•

A Bachelor's degree from an accredited college or university, preferably with major
course work in finance, public administration, business administration or a related field.
License or Certificate Possession of a valid California driver’s license.

10 - 5

Appendix A - Compensation and Benefits
Life Insurance and Long-Term Disability, EAP, Retiree Health
Plan, other Benefits, and Special Provisions
A. EMPLOYEE CONTRIBUTIONS
Employee contributions towards health benefits are on a pre-tax basis and subject to IRS
rules.
B. LIFE INSURANCE
The City shall provide term Life insurance benefits for the Employee, without cost to the
Employee, of 1.5 times their annual salary up to two hundred thousand dollars ($200,000)
for the Employee, five thousand dollars ($5,000) for the Employee’s spouse and fifteen
hundred dollars ($1,500) for eligible dependent children without cost to the employee.
C. LONG TERM DISABILITY INSURANCE
The City shall provide without cost to the Employee an income protection insurance
program that shall insure an Employee’s income to a maximum of sixty-six and two thirds
(66 2/3%) of monthly earnings with a ceiling of six thousand dollars ($6,000) in calculated
base. Conditions of coverage shall be controlled by the master agreement with the
insurance company.
D. EMPLOYEE ASSISTANCE PROGRAM
The City has an established Employee Assistance Program. This program provides
confidential counseling help for employees and their families. The Employee Assistance
program provides for up to 3 visits.
E. RETIREE HEALTH PLAN BENEFIT
Employees who become subject to this Plan on or before July 1, 2011, who retire from the
City in good standing, who have at least five years of Grass Valley service, who elect to
retain CalPERS medical coverage and who are of full retirement age shall be entitled to
payment of up to $500 towards the CalPERS premium for a single party until such time as
the Employee is eligible to receive Medicare or is hired and has healthcare coverage available
from the new employment.
Employees who become subject to this Plan after July 1, 2011, who retire from the City in
good standing, who have at least ten years of Grass Valley service, who elect to retain
CalPERS medical coverage and who are of full retirement age shall be entitled to payment

10 - 6

Appendix A - Compensation and Benefits
of up to $250 towards the CalPERS premium for a single party until such time as the
Employee is eligible to receive Medicare or is hired and has healthcare coverage available
from the new employment.
If the Employee so desires, his/her spouse may be added at the additional cost difference of
the Employee plus one and the Employee pays the difference. If the Employee retiree selects
a health plan that costs less than the City’s contribution, they will not be eligible to receive
the cash difference. All premium contributions must be received one month in advance and
it is the responsibility of the Employee retiree to ensure that the City receives payment.
Failure to pay the retiree’s contribution in a timely manner (i.e., within 30 days of due date)
will result in the loss of the benefit.
Employees waiving health care coverage shall receive two hundred fifty dollars ($250) per
month less the cost of any elected dental or vision insurance per month until eligible for
Medicare or is hired and has healthcare coverage available from the new employment.
Employees waiving health care coverage must produce evidence of insurance through
another source. Any payment due Employees for waiving medical insurance coverage shall
be paid in a lump sum per month.

Personal Leave
The purpose of Personal Leave is to provide Employees the ability to accrue time for vacation, sick
leave and personal leave situations.
Employees shall accrue Personal Leave hours at a rate of no less than 256 hours and no more than
336 hours per year based on years of service as set forth below. One twenty-sixth (1/26) of such
Personal Leave amount shall accrue each pay period.
No Employee may carry a balance of more than 520 hours of their Personal Leave. Employees who
have accumulated 520 hours of Personal Leave will accrue no further Personal Leave until they have
used Personal Leave in an amount sufficient to bring their accumulated Personal Leave balance
below 520 hours. Employees may convert up to 160 hours of accrued Personal Leave to salary
compensation once each year. Personal Leave conversion of a maximum of 160 hours to salary must
be submitted by December 20th of each year. 100% of Personal Leave hours in excess of the
maximum accrual amount may be converted to banked PERS service credit in accordance with
CalPERS regulations.
Employees who become subject to this Plan after July 1, 2011 must convert all accumulated
Vacation Leave, Sick Leave to “Personal Leave”. Those hours of Sick Leave or Vacation Leave
combined in excess of 520 hours will be placed in a Sick Leave and Vacation Leave bank account
to be utilized by the Employee, or paid out upon separation from service as set forth herein, or
converted to banked PERS service credit in accordance with CalPERS regulations. Upon separation
from service, the City shall pay employee a one-time lump sum calculated on Fifty (50%) Percent
of the employee’s banked unused Sick Leave and one hundred (100%) percent of the employee’s
banked Vacation Leave. (For example, if an employee is compensated for 450 hours of sick leave at
the 50% rate, the uncompensated 225 hours would go to PERS service credit as allowed by PERS.)

10 - 7

Appendix A - Compensation and Benefits
Employees will accrue Personal Leave time at the following rates:
1 to 2 years of city service = 256 hours
2 plus years to 5 years = 272 hours (10.46 hours biweekly)
5 plus years to 10 years = 296 hours (11.38 hours biweekly)
10 plus years to 20 years = 320 hours (12.31 hours biweekly)
20 plus years = 336 hours (12.92 hours biweekly)
After 2 plus years of city service, credit for prior public service may be included for purposes of
calculating annual time subject to the City Manager approval. Prior public service shall be similar
in nature to the duties being performed by the Employee for City to be eligible for this benefit.

Certifications
The City shall pay the costs associated with obtaining and maintaining special certificates that are
required by the State of California, the City of Grass Valley or any governmental agency to obtain
and maintain as a condition of employment.

Holidays
Employees are entitled to 12 paid holidays as listed below.
Recognized Holidays shall include:
New Year’s Eve
Presidents Day
Martin Luther King Day
Memorial Day
July 4th
Labor Day

New Year’s Day
Veterans Day
Thanksgiving Day
The Day After Thanksgiving
Christmas Eve
Christmas Day

A paid holiday is equivalent to eight hours, for a total of 96 hours per year. Holiday hours are
accrued outside of Personal Leave, must be used within the calendar year accrued. Unused holiday
hours may not be carried over into any subsequent calendar year or "cashed out."

Special Provisions
A. PUBLIC SAFETY UNIFORM ALLOWANCE
The Police Chief and Fire Chief shall be provided a uniform and cleaning allowance. The
amount of the benefit will be the same as established under Unit 6 for the Police Chief and
under Unit 8 for the Fire Chief.

10 - 8

Appendix A - Compensation and Benefits
B. VEHICLE ALLOWANCE
The Police Chief, Fire Chief and Public Works Director shall be provided a vehicle. Other
Employees may be granted a car allowance subject to the City Manager’s approval and in
accordance with City adopted policies. Employees will have access to City “Pool” vehicles
for conducting City business or will be eligible for mileage reimbursement for personal
vehicle use when conducting City business in accordance with City adopted policies.
C. TRAINING/MEMBERSHIPS
Employees shall be entitled to training, travel, workshops, and professional memberships,
for the purpose of personal growth and enrichment subject to the annual amounts budgeted
each year in the respective department for this purpose. City agrees to reimburse Employee
for reasonable expenses for training, travel, workshops and professional memberships which
have been authorized by the City Budget and approved in advance by the City Manager.
Employee must submit expense receipts, statements or personal affidavits, and audit thereof
in like manner as other demands against the City.
D. PUBLIC EMPLOYEES RETIREMENT SYSTEM
All Employees will be members of the California Public Employees Retirement System as
provided by the terms of the contracts between the City of Grass Valley and the California
Public Employees Retirement System.
E. REPLACING SALARY INCREASES WITH DEFERRED COMPENSATION
With the City Manager’s approval, employee covered by this appendix can convert any
portion or all of approved salary increases to a commensurate amount of deferred
compensation contribution by the City on behalf of the employee. Any compensation
afforded employees covered by this appendix and converted to deferred compensation shall
not be considered pensionable income for CalPERS purposes.

Salary Schedule
Position

Min

Annual Salary
Mid

Max

Police Chief

$

133,984.38 $

153,125.00 $

185,000.00

Fire Chief

$

122,500.00 $

140,000.00 $

170,000.00

Administrative Services Director

$

122,500.00 $

140,000.00 $

170,000.00

Community Development Director

$

114,843.75 $

131,250.00 $

160,000.00

Public Works Director of Operations

$

114,843.75 $

131,250.00 $

160,000.00

10 - 9

Appendix A - Compensation and Benefits
Deputy Administrative Services
Director

$

91,874.00

$

105,937.00 $

120,000.00

City Clerk

$

76,562.00 $

88,281.00 $

100,000.00

Deputy City Clerk/Management
Services Analyst

$

68,906.25 $

79,453.13 $

90,000.00

10 - 10

City of Grass Valley
City Council
Agenda Action Sheet

Council Meeting Date:

February 23, 2021

Date Prepared: February 17, 2021

Prepared by:

Andy Heath, Finance Director

Title:

FY 2020-21 Mid-Year Budget Review

Agenda:

Administrative

Recommended Motions:

By MOTION approve the FY 2020-21 Mid-Year Budget Review
and recommended revisions.

DISCUSSION
The Mid-Year Budget Review is designed to provide a tool for understanding the City’s financial
condition during the first part of the fiscal year, projecting the financial condition through the end
of the fiscal year, and revising the budget to bring the adopted budget in line with expectations
based on previously approved budget amendments and current economic conditions.
Unlike those presented to the City Council in the past, this year’s Mid-Year Budget Review
focuses on management’s assessment of overall funding impacts likely to result as the economy
continues to be influenced by and/or recovers from the ongoing COVID-19 Pandemic. It should
be mentioned that the ultimate magnitude of the impact continues to be difficult to predict due to
the unavailability and/or volatility of economic data specific to the City; continuously changing
economic aid and stimuli afforded to all sectors of the economy; and resulting long-term
psychological impacts on consumer behavior as the effects of the Pandemic wane.
This memorandum provides a snapshot of aggregated Mid-Year adjustments recommended for
the balance of FY 2020-21. This memorandum also presents a six-year forecast for the City’s
General Fund that builds in certain COVID-19 impact assumptions. The information noted
below will form the foundation for a PowerPoint presentation to be provided at the City Council
Meeting.

Agenda Item # _______
11 - 1

City of Grass Valley
City Council
Agenda Action Sheet

General Fund
Comparison of current Budget-to-Actual performance:
Revenues

Expenditures

FY 2020-21 Amended Budget
Estimated Amounts @ 06/30/21

$ 13,050,837
$ 13,962,519

$ 13,018,290
$ 13,604,395

Recommended Adjustment

$ 911,682

$ 586,105

As indicated above, it is anticipated that the City will need to adjust originally budgeted General
Fund revenues upward by $911,682 and General Fund expenditures upward by $586,105. The
information presented below, which will be discussed in a presentation to the City Council on
this item, includes detailed information regarding the recommended adjustments:
In summary, the proposed net increase of $911,682 to General Fund revenues is comprised of the
following:
Revenue Type

Amount

Property Taxes

$20,000

Property Tax in Lieu of MVLF

$3,372

Sales Taxes

$150,000

Sales Tax Payment to Nevada
County

($25,000)

Transient Occupancy Taxes

$75,000

Real Estate Transfer Taxes

$10,000

Franchise – Solid Waste

$15,000

Planning Department Fees /
Permits
Building Department Fees /
Permits

$30,000
$85,000

Reason / Rationale
- Increase in property taxes due to higher-than
anticipated growth in FY 2020-21 assessed
valuation / supplemental collections
- True-up of FY 2020-21 anticipated revenues
consistent with growth in assessed valuation
- Conservative increase in sales taxes to be received
as recovery from COVID Pandemic unfolds
- Continued increased distribution from County Pool
- Increase in anticipated tax sharing transfer based on
increased collections projected for Sales Tax
- Increase in Transient Occupancy Taxes based on
collections to date / anticipated continuation of
recovery from COVID Pandemic
- Increased collections of Real Estate Transfer Taxes
based on higher home sales volume in City
- Increased collections of Franchise Fees related to
solid waste based on increased garbage rates
citywide
- Increased Planning Fees / Permits due to high level
of development activity experienced in FY 2020-21
- Increased Building Fees / Permits due to high level
of development activity experienced in FY 2020-21

Agenda Item # _______
11 - 2

City of Grass Valley
City Council
Agenda Action Sheet

Revenue Type, cont.
Fire Department Fees / Permits /
Reimbursements

Amount

Fire Department Assessments

$5,000

Animal Shelter Fees / Other
Revenues

$26,221

Public Safety Grants

$59,500

COPS Grant – AB3229

($25,000)

Expense Reimbursements

$75,500

Other Revenues

$24,250

All Other Revenue Sources

$5,339

$377,500

Reason / Rationale
- Increase in Fire Reimbursements related to new
City contract with Nevada City for Fire Services
- Increased collections of Fire Assessment based on
amounts filed with County / collections to date
- Increase in Animal Shelter shared costs due to
billing two years of contract services to Nevada City
(inadvertently not billed during FY 2019-20)
- Inclusion of CalVIP Police grant (funds one officer
for 30 months)
- Reduction in COPS Grant to only account for
$100,000 provided on annual basis (no growth)
- Increased reimbursements based on Abandoned
Vehicle Program revenues for new License Plate
Reader; NCCFD Fire cost reimbursements
- Increased collections from insurance
reimbursements; returned checks; other
miscellaneous revenues
-

Net increase in all other revenue sources

A proposed net increase of $586,105 to General Fund expenditure appropriations is comprised of
the following:
Appropriation

Amount

City Manager

($39,090)

Finance (Administrative
Services)

($44,113)

Information Services

$15,400

Reason / Rationale
- Decrease in Personnel Services budget ($49,690)
due to City Clerk vacancy for portion of fiscal year
- Increase in Services and Supplies budget ($10,600)
due to addition of general election costs
- Decrease in Personnel Services budget due to staff
vacancies
- Increase in appropriation to account for new IT
Service contract; offsetting credit for transfer of
costs to Enterprise Funds

Agenda Item # _______
11 - 3

City of Grass Valley
City Council
Agenda Action Sheet

Appropriations, cont.

Amount

Police

$195,595

Fire

$357,647

Fleet Services

($24,303)

Streets

($34,033)

Non-Departmental

$102,560

Transfers Out – Capital Projects

$72,285

All Other Appropriations

($15,843)

Reason / Rationale
- Increase in Personnel Services ($139,595) to
account for retroactive salary increase for Unit 6
effective July 1, 2020
- Increase in vehicle maintenance costs; offset by
lower maintenance contract costs based on
experience to date
- Increase in capital outlay ($25,000) to account for
grant funding of License Plate Reader (Vehicle
Abatement Funds from County)
- Increase in Personnel Services ($317,647) to
account for addition of Nevada City Fire personnel
on contract with City
- Increase in vehicle maintenance costs for Fire
apparatus
- Decrease in Personnel Services budget to account
for vacancy savings incurred to date (vacant
Mechanic position)
- Decrease in Personnel Services budget to account
for vacancy savings incurred to date (vacant
Maintenance Worker position)
- Increase in Non-Departmental to account for
increased bank charges; website development and
NCTC costs (reimbursed)
- Addition of Capital Outlay for new truck for
snowplow capability ($66,000)
- Increase in capital project residual costs (may be
funded by General Fund) for NCTC Planning;
Financial System Replacement; COVID costs
- Residual decrease in all other General Fund
appropriations

At the end of the current fiscal year, General Fund reserves (designated and undesignated) are
anticipated to be approximately $8.09 million. It is anticipated that the General Fund will
experience a surplus of approximately $358,124. It should be mentioned that four positions
wholly or partially funded (at a cost of $382,000) by the General Fund remain unfunded within
the framework of the Mid-Year Budget development. Future funding for these positions in
addition to other priorities identified by the City Council will be evaluated as the fiscal year
progresses and as the budget for FY 2021-22 is developed.

Agenda Item # _______
11 - 4

City of Grass Valley
City Council
Agenda Action Sheet

Projected reserve levels as of June 30, 2021 include:
- $ 6,003,506 Designated Reserves (See General Fund Schedule for list)
- 2,087,997 Undesignated Reserves
- $ 8,091,503 Total General Fund Reserves
General Fund Forecast
As previously discussed, development of a multi-year forecast for the City’s General Fund
continues to be complicated by currently unknown near-term and longer-term impacts related to
the COVID-19 Pandemic on the local, state, and national economies. As such, management will
continue to frequently monitor economic activity and update the City Council as adjustments are
made to forecasts.
The forecast for the General Fund is noted below:
FY 2019-20 to FY 2025-26 General Fund Forecast
2019-20
Prelim Actual

2020-21

2021-22

2022-23

2023-24

2024-25

2025-26

Revenues
Expenditures

$12,877,505

$13,962,519

$14,345,887

$14,574,549

$14,681,640

$14,494,266

$15,111,963

$13,816,099

$13,604,395

$13,538,015

$13,628,454

$13,751,578

$13,859,272

$13,965,679

Surplus/(Deficit)

($938,594)

$358,124

$807,873

$946,095

$930,062

$1,034,994

$1,146,283

Unassigned
Fund Balance

$1,730,497

$2,087,997

$2,896,970

$3,842,965

$4,773,027

$5,808,020

$6,954,304

For years beginning with FY 2021-22, the forecast uses a “Base Budget” concept where
essentially all authorized positions are funded (the aforementioned four positions currently
unfunded are NOT funded in the forecast); and all one-time revenues and expenditures are
excluded. It should be mentioned that the above forecast does not include any unnegotiated
salary increases and does include the full recovery of sales tax revenues impacted by COVID-19
by FY 2022-23.

Agenda Item # _______
11 - 5

City of Grass Valley
City Council
Agenda Action Sheet

Enterprise Funds
Comparison of Budget-to-Actual performance for the City’s two Enterprise Funds follows:
Water Fund

Revenues

Expenditures

FY 2020-21 Amended Budget
Estimated Amounts @ 06/30/21

$ 2,447,500
$ 2,572,500

$ 3,683,487
$ 3,751,770

Recommended Adjustment

$ 125,000

$ 68,283

Water Fund revenues are currently projected to come in approximately $125,000 higher than
originally budgeted estimates. Increased revenues are solely related to connection fees collected
to date. Water Fund expenditures are recommended to be adjusted upward by $68,283 primarily
to account for increased Personnel Services cost allocations in the Distribution Division; and also
higher materials and supplies costs for the same division. Although it is unlikely that all capital
projects originally budgeted will be completed by the end of the fiscal year, adjustments to
capital appropriations are not recommended at this time given appropriations for unfinished
projects will be re-budgeted in the upcoming fiscal year.
It is anticipated that the Water Fund will have approximately $1.6 million in Fund Balance at the
end of FY 2020-21, $1.2 million of which is reserved for specific purposes. The $1.6 million
ending Fund Balance assumes all capital projects are completed by the end of the fiscal year.
Sewer Fund

Revenues

Expenditures

FY 2020-21 Amended Budget
Estimated Amounts @ 06/30/21

$ 6,591,769
$ 6,741,769

$ 7,534,761
$ 7,644,556

Recommended Adjustment

$ 150,000

$ 109,795

Sewer Fund revenues are currently projected to be approximately $150,000 higher than
originally anticipated due to the increased collections of Sewer Connection Fees ($186,000),
offset by anticipated reductions in lease revenues ($36,000) based on collections to date. Sewer
Fund expenditures are recommended to be adjusted upward by $109,795 to account additional
staffing cost allocations to the Plant Division; and adding funding allocation to capital outlay for
a new forklift. Similar to the capital projects budgeted in the Water Fund, it is not anticipated

Agenda Item # _______
11 - 6

City of Grass Valley
City Council
Agenda Action Sheet

that the Sewer Fund will complete all capital projects budgeted in FY 2020-21. Funding for
projects appropriated in the Sewer Fund is not recommended to be adjusted; with any unspent
funding at year-end likely being re-budgeted in the upcoming fiscal year.
It is anticipated that the Sewer Fund will have approximately $5.0 million in Fund Balance on
June 30, 2021, $4.3 million of which is reserved for specific purposes. The $5.0 million ending
Fund Balance assumes all capital projects are completed by the end of the fiscal year.
Special Revenue Funds
Measure E Fund
Although accounted for in the City’s financial statements as part of the General Fund, the City
segregates the accounting (revenue and expenditures) for the City’s voter-approved one-cent
transaction and use tax in Fund 200 in order to ensure this general purpose tax is used for its
intended purpose (police and fire services; and streets and parks projects).
Revenues

Expenditures

FY 2020-21 Amended Budget
Estimated Amounts @ 06/30/21

$ 5,515,000
$ 5,635,000

$ 5,505,846
$ 5,781,428

Recommended Adjustment

$ 125,000

$ 275,582

Measure E Fund revenues are currently expected to be approximately $125,000 higher than
originally anticipated due to increased collections of Sales Tax revenues consistent with lessthan-anticipated impacts of the COVID Crisis on overall sales tax. Measure E Fund
expenditures are expected to be approximately $275,582 higher than originally anticipated due to
a retroactive payment of police salary increases to July 2020; and the full funding of 3.0 FTE
Firefighter/Paramedic positions in the Fire Department for the balance of the fiscal year (these
positions were previously frozen at the outset of the COVID Crisis. All streets and parks capital
projects remain fully budgeted in the Measure E Fund – with work currently underway on the
majority of them.
It is anticipated that the Measure E Fund will have approximately $2.9 million in Fund Balance
on June 30, 2021. These funds may be appropriated for any Measure E related purpose in future
fiscal years.

Agenda Item # _______
11 - 7

City of Grass Valley
City Council
Agenda Action Sheet

Gas Tax Fund

Revenues

Expenditures

FY 2020-21 Amended Budget
Estimated Amounts @ 06/30/21

$ 583,625
$ 583,625

$ 828,000
$ 838,000

$ -

$ 10,000

Recommended Adjustment

Gas Tax Fund revenues are projected to come in at amounts originally budgeted. Gas Tax
expenditures are projected to be approximately $10,000 higher than originally budgeted due to
additional funds needed for transfer to the Traffic Safety Fund as a result of lower parking fines
collected due to the COVID Crisis. Capital amounts budgeted for street maintenance and
rehabilitation remain unchanged and will be carried over into next year if unspent by the end of
the fiscal year.
It is anticipated that the Gas Tax Fund will have approximately $69,000 in Fund Balance on June
30, 2021. These funds are typically used to fund the City’s street maintenance and rehabilitation
projects and a transfer to the Traffic Safety Fund for streetlight utility and maintenance costs.
Traffic Safety Fund

Revenues

Expenditures

FY 2020-21 Amended Budget
Estimated Amounts @ 06/30/21

$ 218,100
$ 220,100

$ 185,000
$ 185,000

Recommended Adjustment

$ 2,000

$ -

Traffic Safety Fund revenues are projected to come in approximately $2,000 higher than
originally budgeted due to increased transfers from the Gas Tax Fund offset by lower parking
fine revenue. There are no changes anticipated for Traffic Safety Fund expenditures.
It is anticipated that the Traffic Safety Fund will have approximately $2,500 in Fund Balance on
June 30, 2021. These funds are typically used to fund the City’s streetlights utility and
maintenance costs.

Agenda Item # _______
11 - 8

City of Grass Valley
City Council
Agenda Action Sheet

Developer Impact Fee Fund

Revenues

Expenditures

FY 2020-21 Amended Budget
Estimated Amounts @ 06/30/21

$ 197,162
$ 802,171

$ 1,120,000
$ 1,120,000

Recommended Adjustment

$ 605,009

$ -

Developer Impact Fee Fund revenues are projected to be approximately $605,009 higher than
those originally budgeted based on fee collections to date and anticipated interest earnings
through the end of the fiscal year. Developer Impact Fee Fund expenditures are projected to be
the same for the balance of the fiscal year – with funds being transferred for the Storm Drain
Plan, East Main Street Improvement and Matson Creek Phase I projects.
It is anticipated that the Developer Impact Fee Fund will have approximately $2.6 million in
Fund Balance on June 30, 2021. These funds may be appropriated in future fiscal years towards
eligible development impact / mitigation projects consistent with collection of fees for specific
purposes.
Capital Projects Fund

Revenues

Expenditures

FY 2020-21 Amended Budget
Estimated Amounts @ 06/30/21

$ 5,431,900
$ 6,909,622

$ 5,431,900
$ 5,531,670

Recommended Adjustment

$ 1,477,722

$ 99,770

The Capital Projects Fund accounts for non-enterprise Capital Projects citywide. Capital
Projects are typically funded with non-discretionary (grants, fees, etc.) revenue sources and
transfers in from other funds. Capital Projects Fund revenues are recommended to increase by
$1,477,722 to fully pay off remaining “Storm Damage / Sinkhole” project costs and other
residual capital projects costs from prior years via transfers from the Special Projects Fund and
General Fund, respectively. Capital Projects Fund expenditures are recommended to increase by
$99,770 to account for residual and ongoing capital associated with the Financial System
Replacement, PSPS Grant Project, and other minor projects.

Agenda Item # _______
11 - 9

City of Grass Valley
City Council
Agenda Action Sheet

Special Projects Fund

Revenues

Expenditures

FY 2020-21 Amended Budget
Estimated Amounts @ 06/30/21

$ 88,578
$ 10,000

$ 292,500
$ 1,612,039

Recommended Adjustment

($ 78,578)

$ 1,319,539

The Special Projects Fund accounts for certain projects funded by development-related /
mitigation funding sources. Special Projects Fund revenues are recommended to decrease by
$78,578 to remove erroneously posted AB-1600 mitigation fees and place them in the Developer
Impact Fund. Special Projects Fund expenditures are recommended to increase by $1,319,539
to account for a transfer out to the Capital Projects Fund related to the payoff of the “Storm
Damage / Sinkhole” project.
Fund Balance in the Special Projects Fund is estimated to be $48,533 on June 30, 2021.
Fire Reserve Fund

Revenues

Expenditures

FY 2020-21 Amended Budget
Estimated Amounts @ 06/30/21

$ 1,000
$ 50,000

$ 1,000
$ 1,000

Recommended Adjustment

$ 49,000

$-

Fire Reserve Fund revenues are projected to be approximately $49,000 higher than those
originally budgeted based on Fire Strike Team equipment usage reimbursements for participating
in qualifying multiple-agency statewide fire suppression events. These funds may be used for
applicable fire equipment replacement costs. Expenditures are not expected to change at this
time.
It is anticipated that the Fire Reserve Fund will have approximately $130,845 in Fund Balance
on June 30, 2021. These funds may be appropriated in future fiscal years towards eligible fire
equipment replacement costs.

Agenda Item # 11
_______
- 10

City of Grass Valley
City Council
Agenda Action Sheet

Other Funds
Fund Schedules for other funds (some with recommended adjustments) are also included with
the Mid-Year Report. The funds include the following:
-

Vehicle Replacement Fund
Animal Shelter Fund
EPA Site Grant Fund

-

E. Daniels Park Fund
DUI Grant Fund
Grass Valley Successor Agency Fund

CDBG / HOME Grant(s) and Assessment District Funds do not have any recommended
adjustments at this time - although it should be mentioned that any program income made
available for the CDBG Business Loan Program and/or the HOME First Time Homebuyer Loan
Program will be made available for new loans and other administrative costs.
FY 2021-22 Budget Development
As the City begins the budget process for Fiscal Year 2021-22, it is critical to understand the
issues impacting the City’s finances in the future. The financial consequences of the COVID-19
Pandemic will continue to unfold and impact the upcoming and future budget development
process. As such, staff will regularly monitor financial activity and report back to the City
Council and the public over the next few months consistent with the annual budget process
typically undertaken by staff and leading up the final adoption of the FY 2021-22 budget in June
2021.
Similar to the process used with the development of the Fiscal Year 2020-21 budget, staff will
focus on recommending an annual spending plan that addresses community priorities without
compromising the efficacy of existing levels of service.
FISCAL IMPACT
The Fiscal Year 2020-21 recommended budget modifications balance expenditures with
anticipated revenues and carryover monies for noted funds.

Agenda Item # 11
_______
- 11

City of Grass Valley
City Council
Agenda Action Sheet

Attachments - Fund Schedules for:
-

Fund 100 – General Fund
Fund 500 – Water Enterprise Fund
Fund 510 – Sewer Enterprise Fund
Fund 200 – Measure E Fund
Fund 201 – Gas Tax Fund
Fund 202 – Traffic Safety Fund
Fund 206 – Developer Impact Fee Fund
Fund 300 – Capital Projects Fund
Fund 310 – Special Projects Fund
Fund 203 – Fire Reserve Fund
Fund 225 – Vehicle Replacement Fund
Fund 450 – E. Daniels Park Fund
Fund 451 – Animal Shelter Fund
Fund 204 – DUI Grant Fund
Fund 205 – EPA Site Grant Fund
Fund 780 – Grass Valley Successor Agency Fund

REVIEWED BY:
____ City Manager
____ City Manager

Agenda Item # 11
_______
- 12

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
General Fund Revenue and Expenditure Detail

Amended Final
Budget
FY 2020-21

Preliminary

Actual
FY 2018-19

Estimate
FY 2019-20

Mid-Year
FY 2020-21

REVENUES

Taxes
Franchises
Licenses
Services Charges / Fees
Interest & Use of Money
Other Agencies
Cost Reimbursements / Transfers
Other Revenues
Other Financing Sources

$

10,579,177
751,898
220,463
1,014,552
207,363
277,522
114,283
181,330
-

10,469,532
789,343
194,312
850,614
178,820
302,488
29,390
63,006
-

10,590,262
790,000
187,500
745,075
70,000
653,250
3,000
11,750
-

10,823,134
805,000
189,000
1,266,046
70,000
694,839
78,500
36,000
-

Total Revenues

$

13,346,588

12,877,505

13,050,837

13,962,519

City Council
City Manager
Finance Department
Personnel
Information Systems
City Attorney
Police Department
Police Department - Animal Control
Fire Department
Community Development - Planning
Community Development - Building
Public Works - Engineering
Public Works - Facilities
Public Works - Fleet Services
Public Works - Streets
Parks and Recreation - Swimming Pool
Parks and Recreation - Parks Maintenance
Parks and Recreation - Recreation
Non-Departmental
Debt Service
Appropriation for Contingency
Transfers Out

$

30,558
305,374
524,079
24,986
340,172
223,000
4,241,636
193,110
2,036,784
300,441
367,913
339,467
114,903
104,560
525,192
85,630
288,256
713
1,930,682
437,000
442,899

29,202
343,075
568,325
11,664
178,735
230,301
4,539,231
196,612
2,153,259
291,544
424,100
346,678
121,576
227,791
496,521
80,835
370,175
2,275,296
442,370
488,805

30,285
308,843
507,946
25,750
318,400
200,000
4,124,606
183,017
2,076,275
587,902
411,463
356,670
123,274
238,026
491,130
32,817
277,387
1,379,589
1,004,910
250,000
90,000

30,877
269,753
463,833
25,750
333,800
200,000
4,320,201
184,897
2,433,922
581,527
404,046
350,526
123,409
213,723
457,097
32,891
278,799
1,482,149
1,004,910
250,000
162,285

$

12,857,355

Excess / (Deficit) of Revenues over
Expenditures

$

489,233

(938,590)

32,547

358,124

Beginning Fund Balance

$

8,182,736

8,671,969

7,733,379

7,733,379

Ending Fund Balance

$

8,671,969

7,733,379

7,765,926

8,091,503

$

114,418
9,252
12,823
167,888
16,543
19,187
10,700
153,160
75,000
15,133
1,500,000
500,000
1,000,000
2,500,000

114,393
69,430
9,252
12,823
16,543
19,187
10,700
153,160
75,000
22,394
1,500,000
500,000
1,000,000
2,500,000

114,418
69,430
9,252
12,823
16,543
19,187
10,700
153,160
75,000
22,993
1,500,000
500,000
1,000,000
2,500,000

114,418
69,430
9,252
12,823
16,543
19,187
10,700
153,160
75,000
22,993
1,500,000
500,000
1,000,000
2,500,000

$

2,577,865

1,730,497

1,762,420

2,087,997

EXPENDITURES

Total Expenditures

Less - Designated Reserves:
Construction Deposits
Police Department Property Deposits
Asset Forfeiture Funds
Narcotics Investigation
SMA Park Funds
North Star Rock Road Mitigation
Infrastructure Repair and Replacement
Tree Preservation
Whispering Pines
PARSAC Claim Reserves
ADA Access - SB 1186
Pension Stabilization Reserve
OPEB Stabilization Reserve
Capital and Deferred Maintenance Reserve
Economic Contingency Reserve
Amount Not Obligated at Year End

$

13,816,095

$

13,018,290

$

13,604,395

11 - 13

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
General Fund Revenue Account Detail
Actuals
FY 2018-19
Description
Property Taxes
RPTTF Residual Property Tax Distributions
Property Tax in Lieu of MVLF
Sales Taxes
ERAF in Lieu of Sales Tax
Sales Tax Payment to Nevada County
Transient Occupancy Taxes
Real Estate Transfer Taxes
Property Tax Homeowners Exemption
Property Tax Payment to NCCFPD
TOTAL TAXES

Franchise - Gas & Electric
Franchise - Solid Waste
Franchise - Cable TV
TOTAL FRANCHISES

Business Licenses
Business License Penalties
TOTAL LICENSES

Planning Department Fees / Permits
Building Department Fees / Permits
Code Enforcement Penalties
Fire Department Fees / Permits / Reimbursements
Fire Department Assessments
Public Works / Engineering Fees / Permits
Animal Shelter Fees / Other Revenues
Police Department Fees / Other Revenues
Parks Department Fees
TOTAL SERVICE CHARGES / FEES

Preliminary
Estimate
FY 2019-20

Amended Final
Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

$

2,729,648
194,005
1,273,631
6,497,601
(1,136,557)
916,808
87,470
22,692
(6,121)

2,806,980
277,421
1,311,679
6,830,132
(1,537,505)
697,942
60,869
22,014
-

2,915,000
275,000
1,377,262
6,350,000
(1,075,000)
675,000
50,000
23,000
-

2,935,000
275,000
1,380,634
6,500,000
(1,100,000)
750,000
60,000
22,500
-

$

10,579,177

10,469,532

10,590,262

10,823,134

$

146,780
439,604
165,514

161,051
465,273
163,019

160,000
465,000
165,000

160,000
480,000
165,000

$

751,898

789,343

790,000

805,000

$

208,086
12,377

191,394
2,918

185,000
2,500

185,000
4,000

$

220,463

194,312

187,500

189,000

$

52,699
287,173
105,356
248,147
18,615
80,564
172,149
49,849

50,446
250,965
34,746
99,987
248,920
16,558
35,160
71,905
41,927

40,000
215,000
76,150
240,000
14,000
71,000
63,675
25,250

70,000
300,000
453,650
245,000
13,500
97,221
65,425
21,250

$

1,014,552

850,614

745,075

1,266,046

11 - 14

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
General Fund Revenue Account Detail
Preliminary
Estimate
FY 2019-20

Actuals
FY 2018-19

Amended Final
Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Description

Interest Earnings
Unrealized Gain / (Loss) on Investments

$

207,363

178,820
-

70,000
-

70,000
-

$

207,363

178,820

70,000

70,000

$

6,336
5,000
114,961
45,000
75,000
22,970
8,255

10,178
5,000
113,776
24,232
125,000
17,041
7,261

10,000
5,000
110,000
179,250
125,000
220,000
2,500
1,500

10,000
5,000
113,089
238,750
100,000
220,000
2,500
4,000
1,500

$

277,522

302,488

653,250

694,839

Expense Reimbursements
Cost Allocation Reimbursements
Transfer In from Gas Tax Fund
Transfer In from AB1600 Fire Fac Reserve
Transfer in from Developer Impact Fees

$

111,283
3,000
-

26,390
3,000
-

3,000
-

75,500
3,000
-

TOTAL COST REIMBURSEMENTS / TRANSFERS

$

114,283

29,390

3,000

78,500

TOTAL OTHER REVENUES

$

181,330

63,006

11,750

36,000

TOTAL OTHER FINANCING SOURCES

$

-

-

-

-

TOTAL GENERAL FUND

$

13,346,588

12,877,505

13,050,837

13,962,519

TOTAL INTEREST & USE OF MONEY

Motor Vehicle License Fees
Beverage Recycling Program
Public Safety - Proposition 172
Public Safety Grants
FEMA Grants
COPS Grant - AB 3229
SB-2 / LEAP Planning Grant
POST Reimbursements
Other State Reimbursements
ADA Disability (SB-1186 Fee)
TOTAL FROM OTHER AGENCIES

11 - 15

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
General Fund
Departmental Expenditure Account Detail
Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended Final
Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

City Administration
City Council - 101
Personnel Services
Services and Supplies
Cost Allocation
Capital Outlay

$

Total:
City Manager - 102
Personnel Services
Services and Supplies
Cost Allocation
Capital Outlay

$

$

Total:
Finance Department - 104
Personnel Services
Services and Supplies
Cost Allocation
Capital Outlay
Total:
Personnel - 103
Personnel Services
Services and Supplies
Cost Allocation
Capital Outlay

$

$

$

$

Total:
Information Services - 105
Personnel Services
Services and Supplies
Cost Allocation
Capital Outlay
Total:

$

$

$

18,381
12,177
30,558

18,192
11,010
29,202

18,085
12,200
30,285

18,677
12,200
-

280,644
24,730
305,374

324,958
18,117
343,075

287,343
21,500
308,843

237,653
32,100
-

241,936
282,143
524,079

361,451
206,874
568,325

405,846
102,100
507,946

361,733
102,100
463,833

24,986
24,986

11,664
11,664

25,750
25,750

25,750
25,750

257,933
82,239
340,172

207,893
(83,157)
53,999
178,735

198,000
(79,600)
200,000
318,400

223,000
(89,200)
200,000
333,800

30,877

269,753

11 - 16

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
General Fund
Departmental Expenditure Account Detail
Actual
FY 2018-19
City Attorney - 106
Personnel Services
Services and Supplies
Cost Allocation
Capital Outlay

$

Total:

$

Preliminary
Estimate
FY 2019-20

Amended Final
Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

223,000
223,000

230,301
230,301

200,000
200,000

200,000
200,000

3,383,769
832,963
24,904
4,241,636

3,617,025
910,280
11,926
4,539,231

3,269,106
850,500
5,000
4,124,606

3,408,701
881,500
30,000
4,320,201

154,864
38,246
193,110

136,804
59,808
196,612

148,517
34,500
183,017

150,397
34,500
184,897

1,627,664
409,120
2,036,784

1,587,994
565,265
2,153,259

1,607,575
468,700
2,076,275

1,925,222
508,700
2,433,922

238,139
62,302
300,441

254,429
37,115
291,544

325,702
262,200
587,902

319,327
262,200
581,527

Public Safety
Police - 201
Personnel Services
Services and Supplies
Capital Outlay

$

Total:
Police - Animal Control - 202
Personnel Services
Services and Supplies
Capital Outlay
Total:
Fire - 203
Personnel Services
Services and Supplies
Capital Outlay

$

$

$

$

Total:

$

Community Development
Planning - 301
Personnel Services
Services and Supplies
Capital Outlay

$

Total:

$

11 - 17

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
General Fund
Departmental Expenditure Account Detail
Actual
FY 2018-19
Building - 302
Personnel Services
Services and Supplies
Capital Outlay

$

Total:

$

Preliminary
Estimate
FY 2019-20

Amended Final
Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

310,790
55,113
2,010
367,913

350,916
73,184
424,100

350,713
60,750
411,463

343,296
60,750
404,046

327,219
12,248
339,467

327,768
18,910
346,678

344,670
12,000
356,670

338,526
12,000
350,526

68,037
46,866
114,903

74,628
46,948
121,576

72,774
50,500
123,274

72,909
50,500
123,409

96,035
8,525
104,560

145,307
82,484
227,791

176,026
62,000
238,026

151,723
62,000
213,723

380,417
144,775
525,192

379,815
116,706
496,521

382,630
108,500
491,130

348,597
108,500
457,097

Public Works
Engineering - 401
Personnel Services
Services and Supplies
Capital Outlay

$

Total:
Facilities - 404
Personnel Services
Services and Supplies
Capital Outlay

$

$

Total:
Fleet Services - 403
Personnel Services
Services and Supplies
Capital Outlay

$

$

Total:
Streets - 402
Personnel Services
Services and Supplies
Capital Outlay

$

$

Total:

$

11 - 18

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
General Fund
Departmental Expenditure Account Detail
Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended Final
Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Parks and Recreation
Swimming Pool - 502
Personnel Services
Services and Supplies
Capital Outlay

$

Total:
Parks Maintenance - 503
Personnel Services
Services and Supplies
Capital Outlay

$

$

Total:
Recreation - XX (In Parks FY 2020-21 Amended)
Personnel Services
Services and Supplies
Capital Outlay
Total:

$

$

$

31,175
54,455
85,630

30,729
50,106
80,835

12,967
19,850
32,817

13,041
19,850
32,891

203,141
85,115
288,256

190,540
179,635
370,175

201,287
76,100
277,387

202,699
76,100
278,799

713
713

-

-

-

907,151
916,514
81,304
25,713
1,930,682

1,136,908
1,091,399
6,366
40,623
2,275,296

410,339
969,250
250,000

410,337
1,005,812
250,000
66,000
1,732,149

Non-Departmental / Other
Non-Departmental - 601
Personnel Services
Services and Supplies
Cost Allocation
Appropriation for Contingency
Reimbursable Costs
Capital Outlay
Total:

$

$

1,629,589

11 - 19

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
General Fund
Departmental Expenditure Account Detail
Preliminary
Estimate

Actual
FY 2018-19
Debt Service - 5275
Facility Improvements
Pension Obligation Bonds
Opterra Solar Lease
Total:
Transfers Out - 5899
Capital Projects - Fund 180
Vehicle Replacement - Fund 310
Fire Reserve Fund - Fund 121
Dorsey Marketplace - 6208 (Reimbursed)
Total:

Total Appropriations - General Fund

Total Personnel Services:
Total Services and Supplies:
Total Cost Allocations:
Total Capital Outlay:
Total Debt Service:
Total Reimbursable Costs:
Total Transfers Out:
Total Appropriation For Contingency:

$

FY 2019-20

Amended Final
Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

360,880
76,120
437,000

360,633
81,737
442,370

922,898
82,012
1,004,910

922,898
82,012
1,004,910

$

442,899
442,899

488,805
488,805

90,000
90,000

162,285
162,285

$

12,857,355

13,816,095

13,018,290

13,604,395

$

8,270,075
3,491,211
134,866
437,000
81,304
442,899

8,937,464
3,917,699
(83,157)
65,925
442,370
40,623
488,805

8,013,580
3,534,400
(79,600)
205,000
1,004,910
90,000

8,302,838
3,677,562
(89,200)
296,000
1,004,910
162,285

-

6,366

250,000

250,000

$

$

11 - 20

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Water Fund (Fund 500)

Actuals
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Water User Fees
Water Connection Fees
Lease Revenues
Interest Earnings
Miscellaneous Revenues
Proceeds of Debt
Transfers In From Other Funds

$

2,119,113
189,198
88,143
126,484
21,761
-

2,289,821
118,660
47,390
80,000
15,158
-

2,200,000
150,000
50,000
37,500
10,000
-

2,200,000
275,000
50,000
37,500
10,000
-

$

2,544,699

2,551,029

2,447,500

2,572,500

$

152,502
188,640
181,175
443,146
104,868
73,883
69,230
13,888
325,520
2,266
379,945
-

179,380
185,431
193,217
586,749
226,642
165,953
85,895
24,177
329,064
41,579
108,281
2,349,351
39,042

178,488
185,000
166,457
450,000
155,260
100,000
11,136
35,000
428,066
39,080
1,935,000
-

178,488
185,000
190,000
450,000
170,000
130,000
11,136
35,000
428,066
39,080
1,935,000
-

$

1,935,063

4,514,761

3,683,487

3,751,770

Excess (deficit) of revenues over expenditures

$

609,636

(1,963,732)

(1,235,987)

(1,179,270)

Beginning Fund Balance

$

4,156,723

4,766,359

2,802,627

2,802,627

Ending Fund Balance

$

4,766,359

2,802,627

1,566,640

1,623,357

$

148,700
75,000
325,000
360,663
300,000
999,685

148,700
75,000
325,000
360,663
300,000
-

148,700
75,000
325,000
360,663
300,000
20,000

148,700
75,000
325,000
360,663
300,000
-

$

2,557,311

1,593,264

337,277

413,994

Expenditures:

Administration - Personnel Services
Administration - Services & Supplies
Plant - Personnel Services
Plant - Services & Supplies
Distribution - Personnel Services
Distribution - Services & Supplies
CalPERS UAAL Payment
Workers Compensation Expenses
Debt Service
Information Technology Cost Allocation
Capital Outlay
Capital Expenses
Transfers Out - Capital Projects Fund

Reserved Fund Balance:
Safe Drinking Water Loan Debt Svc. Reserve
Trustee Cash - Capital Leases Payable
Pension Reserve
Working Capital Reserve
Water System Reinvestment Reserve
Emergency Reserve
Connection Fee Capital Reserve
Unobligated Fund Balance

11 - 21

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Water Fund (Fund 500)

Capital Expenditure Detail
Actuals
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Capital Expenditures

Trf Capital 61430 - Financial System Replcmt
Trf Capital 63420 - City Hall / PD Security
Trf Capital 63740 - Florence Avenue Project
Trf Capital 63900 - Aerial Survey Update
65170 - Treatment Plant Security
65210 - Water Systems Plan
65240 - Empire Water Tank
65280 - 2011 Water Line (Depot Street)
65300 - Jan/Hill Water Project
65330 - Water Treatment Plant Maintenance
65340 - Annual Water System Maintenance
65350 - Annual Flushing Program
65230 - Water Rate Impact Fee Study
65370 - Richardson St Line Replacement

$

$

34,184
92,188
3,214
12,908
190,123
22,270
25,058

17,167
21,875
110,248
18,283
356,750
137,590
578
1,725,902

379,945

2,388,393

-

-

-

-

20,000
200,000
530,000
150,000
660,000
200,000
100,000
75,000
-

20,000
200,000
530,000
150,000
660,000
200,000
100,000
75,000
-

1,935,000

1,935,000

11 - 22

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Sewer Fund (Fund 510)

Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Wastewater Service Fees
Industrial Waste Permits
Sewer Connection Fees
Grants
Lease Agreement Revenues
Miscellaneous Revenues
Interest Earnings
Expense Reimbursements
Gain on Sales of Assets
Transfers In From Other Funds

$

4,793,659
286,279
358,048
2,606,870
49,472
609
178,262
8,800
-

4,799,868
250,491
155,347
2,210,005
32,422
100,000
798
-

4,750,000
250,000
214,000
1,246,769
36,000
5,000
90,000
-

4,750,000
250,000
400,000
1,246,769
5,000
90,000
-

$

8,281,999

7,548,931

6,591,769

6,741,769

$

207,629
360,935
686,306
1,413,339
210,278
52,475
171,691
1,273,057
39,191
1,884,557
-

204,500
351,193
652,028
1,335,754
261,275
134,014
203,752
39,124
1,301,860
41,579
999,385
4,229,799
234,138

211,802
325,000
723,532
1,350,000
262,941
70,000
32,675
85,000
1,544,011
39,800
2,890,000
-

211,802
325,000
810,000
1,350,000
262,941
70,000
32,675
85,000
1,544,011
39,800
23,327
2,890,000
-

$

6,299,458

9,988,401

7,534,761

7,644,556

Excess (deficit) of revenues over expenditures

$

1,982,541

(2,439,470)

(942,992)

(902,787)

Beginning Fund Balance

$

6,368,719

8,351,260

5,911,790

5,911,790

Ending Fund Balance

$

8,351,260

5,911,790

4,968,798

5,009,003

$

44,512
592,457
134,362
176,248
850,000
175,000
1,735,887
750,000
1,537,693

44,512
587,972
134,362
176,248
850,000
175,000
1,735,887
750,000
-

44,512
586,190
134,362
850,000
175,000
1,735,887
750,000
-

44,512
586,190
134,362
850,000
175,000
1,735,887
750,000
-

$

2,355,101

1,457,809

692,847

733,052

Expenditures:

Administration - Personnel Services
Administration - Materials & Supplies
Plant - Personnel Services
Plant - Services & Supplies
Collection - Personnel Services
Collection - Services & Supplies
CalPERS UAAL Payment
Workers Compensation Costs
Debt Service
Information Technology Cost Allocation
Other Expenses
Capital Outlay - Equipment
Capital Expenses
Transfers Out - Capital Projects Fund

Reserved Fund Balance:
Bond Reserve
Trustee Cash - Leases and Other Debt
FHMA Debt Service Reserve
Glenbrook Sewer Improvement Reserve
Working Capital Reserve
Pension Reserve
System Reinvestment Reserve
Emergency Reserve
Connection Fee Capital Reserve
Unobligated Fund Balance

11 - 23

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Sewer Fund (Fund 510)

Capital Expenditure Detail
Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Capital Expenditures

Trf Capital 61430 - Financial System Replcmt
Trf Capital 63270 - Peabody Creek Restoration
Trf Capital 63740 - Florence Avenue Project
Trf Capital 63420 - WWTP Video Project
Trf Capital 63360 - Wolf Creek Trail Project
Trf Capital 63900 - Aerial Survey Update
66170 - WWTP Security Projects
66590 - NPDES 2008-13
66600 - WWTP Future Analysis
66690 - 2011 Sewer Line
66820 - Annual Sewer Maintenance
66890 - Annual WWTP Projects
66910 - GV Sewer System
66920 - Ocean Avenue Replacement
66960 - 2018 WWTP Improvements Project
66940 - Slate Creek Lift Station
XXXX - Lift Station Upgrades
XXXX - Sewer Rate Study

$

$

100,000
34,183
109,904
28,244
14,045
360,714
830,423
140,657
264,323
2,064
-

17,167
15,000
180,096
21,875
320,971
6,407
1,154,085
111,184
62,681
2,568,480
5,991
-

60,000
150,000
1,075,000
1,000,000
470,000
35,000
100,000

60,000
150,000
1,075,000
1,000,000
470,000
35,000
100,000

1,884,557

4,463,937

2,890,000

2,890,000

11 - 24

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Measure E Fund (Fund 200)

Actual
FY 2018-19

Prelminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Measure N Sales Tax
Measure E Sales Tax
Fire Department Response Reimbursement
Interest Income
Other Income

$

859,557
4,083,505
4,083
106,366
-

5,886,331
12,565
52,092
15,556

5,500,000
5,000
10,000
-

5,600,000
25,000
10,000
-

$

5,053,511

5,966,544

5,515,000

5,635,000

$

790,019
101,579
721,079
77,319
550
90,744
32,111

1,040,810
30,219
882,415
100,951
4,208
113,702
45,168
64,089

1,222,517
84,102
882,764
120,650
164,336
59,000
69,716

1,381,351
84,102
999,512
120,650

125,963
436,592
361,851
-

227,748
796,883
2,940,100
2,287,583
-

128,848
53,913
2,720,000
-

128,848
53,913
2,720,000
-

$

2,737,807

8,533,876

5,505,846

5,781,428

Excess (deficit) of revenues over expenditures

$

2,315,704

(2,567,332)

9,154

(146,428)

Beginning Fund Balance

$

3,176,798

5,492,502

2,925,170

2,925,170

Ending Fund Balance

$

5,492,502

2,925,170

2,934,324

2,778,742

Expenditures:

Police - Personnel Services
Police - Services & Supplies
Fire - Personnel Services
Fire - Services & Supplies
Public Works - Personnel Services
Public Works - Services & Supplies
Safety - CalPERS UAAL Amortization
Safety - Liability Insurance
Safety - Worker's Compensation Costs
Police - Capital Outlay
Fire - Capital Outlay
Direct Capital Outlay - Streets / Parks
Transfers Out - Capital Projects Fund
Transfers Out - Vehicle Replacement Fund

164,336
59,000
69,716

11 - 25

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Measure E Fund (Fund 200)
Capital Expenditure Detail
Actual
FY 2018-19

Capital Expenditures

Police Capital - Vehicles / Buildout
Police Capital - Equipment
Fire Capital - Fire Truck
Fire Capital - Vehicles / Buildout
Fire Capital - Equipment / Radios
64100 - Lyman Gillmore Turf Field
64110 - Park Restrooms
64130 - Minnie Park / Memorial Park Projects
64140 - Measure E Park Projects / Maintenance
64140 - GV Charter Field Restoration
64140 - Memorial Park Landscaping / Impvmt
XXXX - Mautino Park Turf Replacement
XXXX - Condon Parking Lot Impvmt
Trf to Capital 61330 - Annual Street Rehab
Trf to Capital 61450 - Memorial Park Pool / Fac
Trf to Capital 63370 - Condon Connector
Trf to Capital 63420 - City Hall / GVPD Video
Trf to Capital 63850 - Measure E Street Projects
Trf to Capital 64100 - LG Field
Trf to Capital 64110 - Park Bathrooms
Trf to Capital 64120 - GV Charter Field Restor.
Trf to Capital 64140 - Measure E Park Projects

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

$

98,339
27,624
52,032
62,126
322,434
9,997
13,313
336,791
1,750
-

80,243
147,505
564,063
213,497
19,323
1,619,792
27,597
557,687
735,024
19,365
106,598
2,161,620
-

103,848
25,000
8,913
45,000
130,000
200,000
580,000
300,000
500,000
365,000
10,000
635,000
-

103,848
25,000
8,913
45,000
130,000
200,000
580,000
300,000
500,000
365,000
10,000
635,000
-

$

924,406

6,252,314

2,902,761

2,902,761

FY 2020-21 Staff Allocations - Measure E Fund:

Police Department - 10.9 FTE
Fire Department - 10.2 FTE

11 - 26

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Gas Tax Fund (Fund 201)

Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Section 2103 Apportionment
Section 2105 Apportionment
Section 2106 Apportionment
Section 2107 Apportionment
Section 2107.5 Apportionment
Road Repair / Accountability Act / Loan Repay
Proposition 42 Local Improvements
Interest Earnings

$

43,567
71,551
102,741
89,983
3,000
255,222
14,706
31,719

88,674
65,600
92,086
82,832
3,000
222,734
14,457
6,214

108,657
68,165
98,280
82,003
3,000
206,563
14,457
2,500

108,657
68,165
98,280
82,003
3,000
206,563
14,457
2,500

$

612,489

575,597

583,625

583,625

$

3,000
100,000
196,183

3,000
100,000
1,412,682

3,000
185,000
640,000

3,000
195,000
640,000

$

299,183

1,515,682

828,000

838,000

Excess (deficit) of revenues over expenditures

$

313,306

(940,085)

(244,375)

(254,375)

Beginning Fund Balance

$

950,511

1,263,817

323,732

323,732

Ending Fund Balance

$

1,263,817

323,732

79,357

69,357

Expenditures:

Capital Outlay - Street Sweeper
Direct Capital Outlay - Streets
Transfers Out - General Fund
Transfers Out - Traffic Safety Fund
Net Transfers In/Out - Capital Projects Fund

Capital Expenditure Detail
Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Capital Expenditures

61220 - Street Maintenance
63630 - Annual Sidewalk Maintenance
Trf to Capital 61220 - Street Maintenance
Trf to Capital 61330 - Street Rehab
Trf to Capital 61370 - Signal Maintenance
Trf to Capital 63350 - Wolf Creek Trail
Trf to Capital 63630 - Annual Sidewalks

$

$

138,125
6,679
33,427
17,952

39,850
1,341,231
236

110,000
505,000

31,365

25,000

110,000
505,000
25,000

196,183

1,412,682

640,000

640,000

11 - 27

City of Grass Valley
Fiscal Year 2020-21 Amended Budget
Traffic Safety Fund (Fund 202)

Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Parking Citation Revenue
Transfer In - Gas Tax Fund
Expense Reimbursements
Interest Earnings

$

39,637
100,000
25,000
1,284

34,465
100,000
389

33,000
185,000
100

25,000
195,000
100

$

165,921

134,854

218,100

220,100

$

123,399
80,347
1,001

118,503
66,706
-

125,000
60,000
-

125,000
60,000
-

$

204,747

185,209

185,000

185,000

Excess (deficit) of revenues over expenditures

$

(38,826)

(50,355)

33,100

35,100

Beginning Fund Balance

$

56,611

17,785

(32,570)

(32,570)

Ending Fund Balance

$

17,785

(32,570)

530

2,530

Expenditures:

Utilities Costs
Professional Services / Contracts / Materials
Parking Citations

11 - 28

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Developer Impact Fee Fund (Fund 206)

Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Local Drainage Impact Fees
Fire Services Impact Fees
Police Services Impact Fees
Admin / General Facilities Impact Fees
Subdision Map Act Fees
Regional Circulation Impact Fees
Regional Storm Drainage Impact Fees
Parks / Recreation Impact Fees
GV Transportation Improvement Impact Fees
GV Transportation Administrative Fees
Glenbrook Basin Traffic Impact Fees
McKnight Way Recapture Impact Fees
Interest Earnings

$

29,155
32,532
13,019
15,338
33,450
76,031
177,220
1,603
5,311
86,185

10,903
23,233
9,231
12,657
75,499
78,447
3,320
51,348

11,328
11,785
4,990
7,327
3,902
53,986
56,649
4,297
791
2,107
40,000

30,952
51,731
21,070
29,303
4,700
226,352
189,220
196,684
5,788
791
5,580
40,000

$

469,844

264,638

197,162

802,171

$

$

360,166

310,683

1,120,000

1,120,000

$

360,166

310,683

1,120,000

1,120,000

Excess (deficit) of revenues over expenditures

$

109,678

(46,045)

(922,838)

(317,829)

Beginning Fund Balance

$

2,895,650

3,005,328

2,959,283

2,959,283

Ending Fund Balance

$

3,005,328

2,959,283

2,036,445

2,641,454

Expenditures:

Police Department Direct Capital Outlay
Fire Department Direct Capital Outlay
City Hall / Park Impvmts Direct Capital Outlay
Transfers Out - General Fund
Net Transfers Out - Capital Projects Fund

Capital Expenditure Detail
Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Capital Expenditures

Trf Capital 61100 - Storm Drain Plan
Trf Capital 63300 - East Main Street Impvmt
Trf Capital 63310 - Pickle Ball Courts
Trf Capital 63420 - City Hall / PD Security
Trf Capital 63750 - Playground Maintenance
Trf Capital 63770 - McKnight Analysis
Trf Capital 63970 - East Main Improvements
Trf Capital 63820 - Matson Creek Phase I
Trf Capital 63360 - Wolf Creek Trail

$

75,426
178,368
100,100
3,272
3,000
-

(2,943)
45,000
177
268,449

150,000
800,000
170,000
-

150,000
800,000
170,000
-

$

360,166

310,683

1,120,000

1,120,000

11 - 29

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Developer Impact Fee Fund (Fund 206)

Fund Balance Detail
Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Fund Balances

Reserve for Parking In Lieu
Reserve for Local Circulation
Reserve for Local Drainage
Reserve for Police Services
Reserve for Fire Services
Reserve for Admin / General Facilties
Reserve for Regional Circulation
Reserve for Regional Drainage
Reserve for Parks and Recreation
Reserve for SMA Map Act Fees
Reserve for GVTIF
Reserve for GVTIF Administration
Reserve for Glenbrook Basin
Reserve for Glenbrook Basin Administration
Reserve for McKnight Recapture
Unobligated Fund Balance

$

73,001
458,439
223,219
10,526
32,727
23,315
774,428
149,762
275,232
33,576
917,600
17,307
3,691
102
10,050
2,353

73,001
458,439
234,122
19,757
35,960
35,972
774,428
149,585
57,282
33,576
998,990
20,627
3,691
102
10,050
53,701

73,001
458,439
75,035
24,747
47,745
43,299
778,330
111,268
33,576
255,639
24,924
4,482
102
12,157
93,701

73,001
458,439
94,659
40,827
87,691
65,275
1,000,780
246,502
38,276
395,674
26,415
4,482
102
15,630
93,701

$

3,005,328

2,959,283

2,036,445

2,641,454

11 - 30

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Capital Projects Fund (Fund 300)

Preliminary
Estimated
FY 2019-20

Actual
FY 2018-19

Amened
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:
Federal Aid / FEMA
Misc. Intergovernmental Revenue
RSTP Funding
LTF Funding - NCTC
Miscellaneous Grants
CARES Act Funding
PSPS Grant (Cal OES)
CMAQ / SRF / Misc Grant Revenues
General Expense Reimbursements
Insurance Reimbursements / Payments
Interest Earnings
Transfers In - General Fund
Transfer In - Measure E Fund
Transfer In - Gas Tax Fund
Transfers In - Mitigation Fee Fund
Transfers In - Spl Proj Fund
Transfers In - Water Fund
Transfers In - Sewer Fund
Transfers In - Animal Shelter Fund
Proceeds of Debt

86,966
19,437
307,980
(10,390)
442,276
9,996
196,184
360,166
202,057
126,372
244,087
-

826,682
125,000
5,262
52,948
230,000
502,910
2,855
488,805
2,287,583
1,412,683
310,683
88,959
39,042
234,137
9,586
-

50,000
390,000
45,000
64,400

50,000
390,000
45,000
105,898
64,400

90,000
2,720,000
660,000
1,120,000
292,500
-

162,285
2,720,000
640,000
1,120,000
1,612,039
-

1,985,131

6,617,135

5,431,900

6,909,622

61100 - Storm Drain Plan
61220 - Annual Street Maintenance Projects

137,565

37,396

150,000
110,000

150,000
110,000

61330 - Annual Street Rehabilitation

240,733

1,470,046

915,000

895,000

61360 - Annual Storm Drain Maintenance

83,427

66,185

25,000

25,000

-

236

Capital Projects Expenditures:

61370 - Annual Signal Maintenance
61380 - COVID-19 Expenditures

-

89,675

50,000

68,287

7,791
2,875
788,109
4,792
190,552
500,763
5,448
636,102
6,978
160,295
366,736
106,346
6,033
8,964
18,310
192,188
221,698
3,177
9,618
3,000
60,886

1,668
209,334
3,220
58,782
500,101
4,882
4,998
584,310
19,885
6,902
161,184
11,440
35,620
55
177
2,170,891
125,728
-

50,000
800,000
15,000
49,400
500,000
292,500
10,000
25,000
50,000
170,000
1,000,000
580,000
640,000
-

35,907
30,000
7,000
3,000
5,576
50,000
800,000
35,000
49,400
500,000
292,500
10,000
25,000
50,000
170,000
1,000,000
580,000
640,000
-

3,762,386

5,562,715

5,431,900

5,531,670

(1,777,255)

1,054,420

-

1,377,952

Beginning Fund Balance

(655,117)

(2,432,372)

(1,377,952)

(1,377,952)

Ending Fund Balance

(2,432,372)

(1,377,952)

(1,377,952)

0

61390 - PSPS Grant Projects
61410 - Public Education / Outreach Project
61430 - Financial System Replacement
61450 - Memorial Park Pool / Facility Renov.
62610 - NCTC Planning
63240 - CABY Wolf Creek WS
63260 - Storm Damage / Repairs
63270 - Peabody Creek Restoration
63300 - E Main / Murphy Improvements
63310 - Pickle Ball Project
63340 - NE Sidewalk
63350 - Wolf Creek Trail Project Study Report
63360 - Wolf Creek Trail Phase I
63370 - Condon Connector
63380 - Grass Valley Entrance Sign
63400 - Condon Park Access
63420 - City Hall / GVPD Security
63430 - South Auburn Parking Lot
63440 - Mill Streert Parking Lot
63450 - McCourtney Road Ped Imp
63570 - Richardson Street Line Replacement
63630 - Annual Sidewalk Repairs / Maintenance
63740 - Florance Avenue Project
63750 - Playground Maintenance Projects
63770 - McKnight Analysis Project
63820 - Maston Creek Phase I
63850 - Measure E Street Rehabilitation
63900 - Aerial Survey Update
63970 - E Main Improvements
64130 - Minnie Park / Memorial Park Projects
64140 - Measure E Park Projects
66950 - Wolf Creek Trail - Phase I

Excess (deficit) of revenues over expenditures

11 - 31

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Special Projects Fund (Fund 310)

Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Intergovernmental Revenue
RTMF Reimbursements
Interest Earnings

$

123,354
62,181

695,000
25,000

63,578
25,000

10,000

$

185,535

720,000

88,578

10,000

$

9,250
106,323
91,974
3,760

1,006,207
75,223
23
13,713

292,500

1,319,539
292,500

$

211,307

1,095,166

292,500

1,612,039

Excess (deficit) of revenues over expenditures

$

(25,772)

(375,166)

(203,922)

(1,602,039)

Beginning Fund Balance

$

2,051,510

2,025,738

1,650,572

1,650,572

Ending Fund Balance

$

2,025,738

1,650,572

1,446,650

48,533

Expenditures:

Streets Materials Costs
Purchase of Property
Parking Lot Construction
Trf to Capital 63260 - Storm Damage Repairs
Trf to Capital 63380 - Entrance Sign
Trf to Capital 63430 - South Auburn Pkg Lot
Trf to Capital 63440 - Mill Street Parking Lot

11 - 32

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Fire Reserve Fund (Fund 203)

Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Strike Team Revenues
Transfers In - General Fund (Residual)
Interest Earnings

$

50,162
2,521

3,767
1,570

1,000

50,000

$

52,683

5,337

1,000

50,000

$

40,845

22,634

1,000

1,000

$

40,845

22,634

1,000

1,000

Excess (deficit) of revenues over expenditures

$

11,838

(17,297)

-

49,000

Beginning Fund Balance

$

87,304

99,142

81,845

81,845

Ending Fund Balance

$

99,142

81,845

81,845

130,845

Expenditures:

Fire Department Expenditures

11 - 33

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Vehicle Replacement Fund (Fund 225)

Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Transfers In - General Fund
Transfers In - Measure N Fund
Other Revenues - Surplus Sales
Interest Earnings

$

23,640
2,718

5,200
1,800

-

-

$

26,358

7,000

-

-

$

29,297

32,824

33,000

33,000

$

29,297

32,824

33,000

33,000

Excess (deficit) of revenues over expenditures

$

(2,939)

(25,824)

(33,000)

(33,000)

Beginning Fund Balance

$

99,298

96,359

70,535

70,535

Ending Fund Balance

$

96,359

70,535

37,535

37,535

Expenditures:

Capital Outlay - Vehicle Replacement
Vehicle Lease Expenses

11 - 34

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
E. Daniels Park Fund (Fund 450)

Preliminary
Estimate
FY 2019-20

Actual
FY 2018-19

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Other Revenues
Interest Earnings

$

2,940

2,000

1,000

1,000

2,940

2,000

1,000

1,000

$

-

-

-

-

$

-

-

-

-

Excess (deficit) of revenues over expenditures

$

2,940

2,000

1,000

1,000

Beginning Fund Balance

$

96,264

99,204

101,204

101,204

Ending Fund Balance

$

99,204

101,204

102,204

102,204

Expenditures:

Park Expenditures

11 - 35

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Animal Shelter Fund (Fund 451)

Preliminary
Estimate
FY 2019-20

Actual
FY 2018-19

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Other Revenues
Interest Earnings

$

911

500

250

100

$

911

500

250

100

Police Expenditures
$
Trf to Capital - 63420 - City Hall / GVPS Security

-

14,492
9,586

-

-

$

-

24,078

-

-

Excess (deficit) of revenues over expenditures

$

911

(23,578)

250

100

Beginning Fund Balance

$

29,828

30,739

7,161

7,161

Ending Fund Balance

$

30,739

7,161

7,411

7,261

Expenditures:

11 - 36

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
DUI Grant Fund (Fund 204)

Preliminary
Estimate
FY 2019-20

Actual
FY 2018-19

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Other Revenues
Interest Earnings

-

-

-

-

-

-

-

-

-

2,272

-

-

-

2,272

-

-

-

(2,272)

-

-

Beginning Fund Balance

6,731

6,731

4,459

4,459

Ending Fund Balance

6,731

4,459

4,459

4,459

Expenditures:

Safety Expenditures

Excess (deficit) of revenues over expenditures

11 - 37

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
EPA Site Grant Fund (Fund 205)

Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

Grant Revenues
Interest Earnings

$

169,639
-

172,759
-

309,064
-

309,064
-

$

169,639

172,759

309,064

309,064

$

188,690

163,690

295,912

295,912

$

188,690

163,690

295,912

295,912

Excess (deficit) of revenues over expenditures

$

(19,051)

9,069

13,152

13,152

Beginning Fund Balance

$

(3,170)

(22,221)

(13,152)

-

Ending Fund Balance

$

(22,221)

(13,152)

-

13,152

Expenditures:

EPA Site Assessment Expenditures

11 - 38

City of Grass Valley
Fiscal Year 2020-21 Mid-Year Budget
Grass Valley Successor Agency Fund (Fund 780)

Actual
FY 2018-19

Preliminary
Estimate
FY 2019-20

Amended
Final Budget
FY 2020-21

Mid-Year Budget
FY 2020-21

Revenues:

RPTTF Revenue
Other Revenues
Interest Earnings
Transfer In from RORF Housing Fund

1,081,387
37,342
10,000

829,623
22,994
10,000

850,000
25,000
10,000

850,000
25,000
10,000

1,128,729

862,617

885,000

885,000

47,843
26,039
734,775
-

61,165
12,664
536,938
695,000

35,000
15,000
774,526
-

35,000
15,000
774,526
-

808,657

1,305,767

824,526

824,526

Excess (deficit) of revenues over expenditures

320,072

(443,150)

60,474

60,474

Beginning Fund Balance

874,020

1,194,092

750,942

750,942

Ending Fund Balance

1,194,092

750,942

811,416

811,416

Expenditures:

Personal Services
Non-Personal Services
Debt Payments
Transfer to Speical Projects Fund (ROPS Ob.)

11 - 39