In the minutes: Campbell City of Campbell - City Council Meeting 12/19/2023 (Copy) (Copy) - Dec 19, 2023, FLOCK Safety (Dec 19)

City Council Agenda
City of Campbell, 70 N. First St., Campbell, California

NOTE: To protect our constituents, City officials, and City staff, the City requests all members
of the public follow the guidance of the California Department of Health Services', and the County
of Santa Clara Health Officer Order, to help control the spread of COVID-19. Additional
information regarding COVID-19 is available on the City's website at www.campbellca.gov.
This City Council Regular meeting will be conducted in person as well as telecommunication and
is compliant with provisions of the Brown Act.
The City Council meeting will be live-streamed on Channel 26 or Channel 88, the City's website
and on YouTube https://www.youtube.com/user/CityofCampbell for those who only wish to view
the meeting.
Those members of the public wishing to provide public comment virtually are asked to register
in advance at: https://www.campbellca.gov/signup. After registering, you will receive a
confirmation email containing information about joining the meeting. Members of the public may
attend the meeting in person at Campbell City Hall - Council Chambers.
Public comment will also be accepted via email at [email protected] prior to the start
of the meeting. Written comments will be posted on the website and distributed to the Council. If
you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT”
and indicate the item number.

REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, December 19, 2023 7:30 p.m.
City Hall Council Chamber – 70 N. First Street
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND PROCLAMATIONS
COMMUNICATIONS AND PETITIONS
ORAL REQUESTS
NOTE: This portion of the meeting is reserved for persons wishing to address the City Council
on any matter not on the agenda. Persons wishing to address the Council are requested, but
not required to complete a Speaker’s Card. Speakers are limited to two (2) minutes. The law
generally prohibits the Council from discussion or taking action on such items. However, the
Council may instruct staff accordingly regarding Oral Requests.

COUNCIL ANNOUNCEMENTS

CONSENT CALENDAR
NOTE: All matters listed under consent calendar are considered by the City Council to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless a request is made by a member of City Council, City staff, or a member of the public.
Any person wishing to speak on any item on the consent calendar should ask to have the item
removed from the consent calendar prior to the time the Council votes to approve. If removed,
the item will be discussed in the order in which it appears.

1.

Minutes of City Council Study Session Meeting of November 21, 2023
Recommended Action: Approve the study session meeting minutes of November
21, 2023.

2.

Minutes of City Council Executive Session Meeting of December 5, 2023
Recommended Action: Approve the executive session meeting minutes of
December 5, 2023.

3.

Minutes of City Council Study Session Meeting of December 5, 2023
Recommended Action: Approve the study session meeting minutes of December
5, 2023.

4.

Minutes of City Council Regular Meeting of December 5, 2023
Recommended Action: Approve the regular meeting minutes of December 5,
2023.

5.

Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of
$903,574.50.

6.

Monthly Investment Transactions Report (November 2023)
Recommended Action: That the City Council review and accept the Monthly
Investment Transactions Report for November 2023.

7.

Accept the Resignation of Gary Coluccio from the Civic Improvement
Commission
Recommended Action: That the City Council accept the resignation of Gary
Coluccio from the Civic Improvement Commission and direct the City Clerk to
advertise the vacancy and prepare the Notice of Unscheduled Vacancy.

8.

Resolution Accepting Updates on the Remaining Emergency Gas Line
Repairs at the Campbell Community Center and Authorizing Subsequent
Repairs Per the Executed Contract Services Agreement with Burr Plumbing
and in Accordance with California State Public Contracts Code (PCC)
Sections 20168 and 22050 (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution: 1) accepting
updates on the progress of remaining emergency gas line repairs at the
Campbell Community Center; and 2) authorizing subsequent repairs per the
executed contract services agreement with Burr Plumbing and in accordance
with California State Public Contracts Code (PCC) Sections 20168 and 22050
which allow for the dispensation of formal bidding procedures when public
interest and necessity demand the immediate expenditure of public money to
safeguard life, health, or property in the event of an emergency, and require the
governing body to review the associated emergency action at every regularly

scheduled meeting thereafter, until the action is terminated, to determine, by a
4/5 vote, that there is a need to continue the action.
9.

Approval of a Grant Agreement with Silicon Valley Clean Energy for the
Community Resilience Program and Reallocate the $197,972 in Associated
Grant Funds to Purchase an Electric Vehicle and Solar Powered Mobile EV
Charging Station for the Campbell Service Center and for the Finance
Director to Prepare Associated Budget Adjustments (Resolution/Roll Call
Vote)
Recommended Action: That the City Council adopt a resolution: 1) approving a
grant agreement with Silicon Valley Clean Energy in the amount of $197,972; 2)
authorizing the City Manager to execute the grant agreement in accordance with
Campbell Municipal Code Section 3.20.100; 3) authorizing the reallocation of the
$197,972 in associated grant funds to purchase a Ford F-150 Lightning Pro
Electric Truck and a solar powered mobile EV charging station for the City’s
Service Center; 4) authorizing staff the to dispense with its formal bidding
procedures as specified in the exemptions of Campbell Municipal Code (CMC)
Section 3.20.030(6), and purchasing policies of 3.20.070, which allow the City to
procure goods and services through its membership with Sourcewell (a
Cooperative Purchasing Firm) and its use of the California e-Procurement
Statewide Contract and Leveraged Procurement Agreements; and 5) authorizing
the Finance Director to Prepare Associated Budget Adjustments

PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
NOTE: Members of the public may be allotted up to two (2) minutes to comment on any public
hearing item. Applicants/Appellants and their representatives may be allotted up to a total of
five (5) minutes for opening statements and up to a total of three (3) minutes maximum for
closing statements. Items requested/recommended for continuance are subject to Council’s
consent at the meeting.

COUNCIL COMMITTEE REPORTS
10.

Approve Appointments to the Historic Preservation Board
Recommended Action: It is recommended that the City Council approve the
recommendation of the Advisory Commissioner Appointment Interview
Subcommittee regarding appointments to the Historic Preservation Board for one
full term, expiring October 2027, and one short term, expiring, October 2025.

NEW BUSINESS
11.

City Council Reorganization
Recommended Action: That the City Council reorganize and appoint a Mayor
and Vice Mayor for the 2024 calendar year.

ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council
after distribution of the agenda packet are available for public inspection with the agenda packet
in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business
hours.
These
materials
will
also
be
available
on
the
City
website
at

https://www.ci.campbell.ca.us/agendacenter with the agenda packet following the last item of the
agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not
posted prior to the meeting will be posted the next business day.
In compliance with the Americans with Disabilities Act, listening assistive devices are available for
all meetings held in the City Council Chambers. If you require accommodation, please contact
the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.

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CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California

This City Council meeting was duly noticed pursuant to open meeting
requirements of the Ralph M. Brown Act (G.C. Section 54956).
CALL TO ORDER
The City Council of the City of Campbell convened this day in the special meeting place,
the City Hall Council Chamber, 70 N. First St., Campbell, California.
ROLL CALL
Attendee Name
Anne Bybee
Susan M. Landry
Dan Furtado
Sergio Lopez
Elliot Scozzola

Title
Mayor
Vice Mayor
Councilmember
Councilmember
Councilmember

Status
Present
Present
Present
Present
Present

PUBLIC COMMENT
There was no public comment.
NEW BUSINESS
1.

Understanding and Addressing Unfunded Pension Liabilities
Recommended Action: That the City Council receive an update on unfunded
pension liabilities.
Finance Director Fuentes introduced the item. He noted key objectives in
developing funding policies and sources and pension management options. He
noted future discussions with the Council will be incorporated as part of the
upcoming budget process.
Finance Director Fuentes introduced Dan Matusiewicz of GovInvest to provide
the Council report presentation. Mr. Matusiewicz provided information on current
pensions; CalPERS historical investment returns; components of employer
contributions; impacts to agencies; factor contributing to funded status trends;
comparisons to other public Calpers agencies; projected Classic vs PEPRA

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Minutes Acceptance: Minutes of Nov 21, 2023 6:00 PM (CONSENT CALENDAR)

STUDY SESSION OF THE CAMPBELL CITY COUNCIL
Tuesday, November 21, 2023 – 6:00 PM
City Hall Council Chamber
70 N. First St., Campbell, California

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payroll; impacts on annual amortization payment; and pension management
goals.

The City Council discussed the pros and cons of the five objective options.
Councilmember Furtado expressed support for some type of budget planning
and reserve fund with the possibility of paying slightly more than now on an
optional basis in a steady manner that is spread out over time.
Councilmember Lopez stated support for looking closer at the 115 Trust noting
the benefits and advantages to that. There would be benefits to a trust fund in a
recession but also for when more services would be needed and revenue for
operations and capital could go down. He stressed the importance of not only
having the reserve funds available but also to be able to fund city services that
are necessary for the community.
Vice Mayor Landry was not supportive of a tax ballot measure that collects
property taxes. She suggested looking further at employee contracts prior to the
next negotiations and looking at operating and capital expenses.
Councilmember Scozzola echoed Councilmember Furtado’s comments on
having some foresight into the potential of another recession. He stressed the
importance of being able to cover all pensions regardless of the economic state
and stated support of the reserves.
Mayor Bybee requested additional information on the 115 Pension Trust. She
noted the importance of monitoring the capital and operating expenses. She
stated support of tax ballot measure and increasing the Transient Occupancy
Tax (TOT.) She suggested looking at other revenue streams such as the
business license tax. Mayor Bybee cautioned on the employee benefits to
CalPERS as it is a negotiated item and is impacted by neighboring cities
contributions. She requested additional information on what other neighboring
cities’ contributions are. She agreed with Councilmember Furtado’s suggestion of
increasing our payment to decrease the amount each year.
ADJOURN
Mayor Bybee adjourned the meeting at 7:11 PM
APPROVED:

Minutes of November 21, 2023 City Council Meeting

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Minutes Acceptance: Minutes of Nov 21, 2023 6:00 PM (CONSENT CALENDAR)

Mr. Matusiewicz provided several tools and options for the Council’s
consideration as follows: 1. “Rainy Day” pension volatility reserve with a $5
million minimum. 2. A funded status/ solvency of Plan. 3. Long-term interest
savings. 4. Defensive Unfunded Accrued Liability (UAL) restructuring (spreading
costs.) 5. Aggressive UAL restructuring (shortening term.) He recommended a
balanced approach to these options.

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ATTEST:
Anne Bybee, Mayor

Minutes Acceptance: Minutes of Nov 21, 2023 6:00 PM (CONSENT CALENDAR)

Andrea Sanders, City Clerk

Minutes of November 21, 2023 City Council Meeting

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CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California

This City Council meeting was duly noticed pursuant to open meeting
requirements of the Ralph M. Brown Act (G.C. Section 54956).
CALL TO ORDER
The City Council of the City of Campbell convened this day in the special meeting place,
the Doetsch Conference Room, 70 N. First Street, Campbell, California.
ROLL CALL
Attendee Name
Anne Bybee
Susan M. Landry
Dan Furtado
Sergio Lopez
Elliot Scozzola

Title
Mayor
Vice Mayor
Councilmember
Councilmember
Councilmember

Status
Absent
Present
Present
Present
Present

PUBLIC COMMENT
There was no public comment.
MOVE INTO CLOSED EXECUTIVE SESSION
A.

Personnel

B.

Litigation - Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of Subdivision (d) of California Government Code Section
54956.9) Name of Case: (One case: employee is seeking workers compensation
for alleged job related injuries)
Workers Compensation Appeal Board Case No: ADJ17357384

C.

Real Property

D.

Labor Negotiations

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Minutes Acceptance: Minutes of Dec 5, 2023 5:15 PM (CONSENT CALENDAR)

CITY COUNCIL EXECUTIVE SESSION
Tuesday, December 5, 2023 – 5:15 PM
Doetsch Conference Room
70 N. First Street, Campbell, California

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The City Council met in Executive Session to discuss Item B. City Manager
Loventhal, City Attorney Seligmann, Assistant City Manager Gaeta, Police Chief
Berg, and Kyle Royer, of RTGR Law Firm were in attendance.

APPROVED:

Minutes Acceptance: Minutes of Dec 5, 2023 5:15 PM (CONSENT CALENDAR)

ATTEST:
Anne Bybee, Mayor
Andrea Sanders, City Clerk

Minutes of December 5, 2023 City Council Meeting

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CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California

This City Council meeting was duly noticed pursuant to open meeting
requirements of the Ralph M. Brown Act (G.C. Section 54956).
CALL TO ORDER
The City Council of the City of Campbell convened this day in the special meeting place,
the Doetsch Conference Room, 70 N. First Street, Campbell, California.
ROLL CALL
Attendee Name
Anne Bybee
Susan M. Landry
Dan Furtado
Sergio Lopez
Elliot Scozzola

Title
Mayor
Vice Mayor
Councilmember
Councilmember
Councilmember

Status
Absent
Present
Present
Present
Present

PUBLIC COMMENT
There was no public comment.
NEW BUSINESS
1.

Economic Development Strategy Study Session
Recommended Action: That the City Council provide input and direction for the
economic development strategy recommendations.
City Manager Loventhal provided an introduction to the item. The consultant
team and staff introduced themselves.
Ms. Taylor spoke of the three pillars of the Phase II Economic Development
Strategy Plan as foundational, collaborative and aspirational. She spoke of the
three guiding principles the City will use as the General Plan vision, the General
Plan Objectives – 2040 and the 2040 General Plan Economic Development
Element.

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Minutes Acceptance: Minutes of Dec 5, 2023 5:30 PM (CONSENT CALENDAR)

STUDY SESSION OF THE CAMPBELL CITY COUNCIL
Tuesday, December 5, 2023 – 5:30 p.m.
Ralph Doetsch Conference Room
70 N. First St., Campbell, California

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The consultant team discussed the strategies needed for economic vitality as the
organization’s tools, existing businesses, retail vacancies, office vacancies,
emerging businesses and visitors and collaborating with partner agencies.
Councilmember Lopez requested additional information on partnerships with
other agencies.

Vice Mayor Landry requested open space and parks be added to the list for
building economic vitality.
The consultant team presented information on actions that need to be addressed
such as gaps within the current economic development plan and challenges that
constrain Campbell. They concluded with next steps.
The Councilmembers provided general feedback and input to the consultant
team, tying this information to the Council Priorities setting, how to maintain the
small town feel and creating a “parking lot” for ideas moving forward.
ADJOURN
Vice Mayor Landry adjourned the meeting at 7:11 PM

APPROVED:
ATTEST:
Anne Bybee, Mayor

Andrea Sanders, City Clerk

Minutes of December 5, 2023 City Council Study Session Meeting

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Minutes Acceptance: Minutes of Dec 5, 2023 5:30 PM (CONSENT CALENDAR)

Councilmember Scozzola commented on having new business incentives.

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CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California

This City Council meeting was duly noticed pursuant to open meeting
requirements of the Ralph M. Brown Act (G.C. Section 54956).
This meeting was recorded and
www.campbellca.gov/agendacenter.

can

be

viewed

in

its

entirety

at

CALL TO ORDER
The City Council of the City of Campbell convened this day in the regular meeting place,
the City Hall Council Chamber, 70 N. First St., Campbell, California.
Pursuant to Government Code § 54953 (f)(2) Vice Mayor Landry stated that Mayor
Bybee had requested to participate remotely as the result of a physical disability.
Mayor Bybee disclosed publicly that there were no individuals 18 years or older present
in the room.

M/S: Lopez/Furtado - to approve the request of Mayor Bybee to participate in the
meeting remotely due to emergency circumstances.

RESULT:
MOVER:
SECONDER:
AYES:

ADOPTED [UNANIMOUS]
Lopez
Furtado
Bybee, Landry, Furtado, Lopez, Scozzola

ROLL CALL
Attendee Name
Anne Bybee
Susan M. Landry
Dan Furtado
Sergio Lopez
Elliot Scozzola

Title
Mayor
Vice Mayor
Councilmember
Councilmember
Councilmember

Status
Remote
Present
Present
Present
Present
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Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, December 5, 2023 7:30 p.m.
City Hall Council Chamber – 70 N. First Street

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PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Finance Director Will Fuentes, Assistant Finance
Director Norite Vong and John Formale Accountant in recognition of their GFOA
financial award.
Vice Mayor Landry thanked Mr. Fuentes, Mr. Vong and Mr. Formale and presented
them each with a Certificate of Appreciation.

1.

Recognition of the City Receiving the Government Finance Officers
Association (GFOA)'S Certificate of Achievement for Excellence in
Financial Reporting for the Fiscal Year Ended June 30, 2022
Recommended Action: That the Mayor and City Council recognize and
congratulate the Finance Department for their dedicated service in receiving the
GFOA’s Certificate of Achievement for Excellence in Financial Reporting for the
fiscal year ended June 30, 2022.
Vice Mayor Landry highlighted key points within the proclamation recognizing
and congratulating the Finance Department for their dedicated service in
receiving the GFOA’s Certificate of Achievement for Excellence for its annual
comprehensive financial report.
The City has received a Certificate of Achievement for the past 34 consecutive
fiscal years and this has been made possible by the dedicated service of the
entire Finance Department under the leadership of the Finance Director and the
Assistant Finance Director and with the support of the City Manager and the City
Council.
Vice Mayor Landry presented the proclamation to Mr. Fuentes, Mr. Vong and Mr.
Formale.

COMMUNICATIONS AND PETITIONS
There were no communications or petitions.
ORAL REQUESTS
There were no public speakers.
COUNCIL ANNOUNCEMENTS
The City Clerk’s office is accepting applications for the Civic Improvement Commission,
Bicycle and Pedestrian Advisory Committee and Historic Preservations Board. To find
out more about this Committee, or to apply, please contact the City Clerk’s office at
(408) 866-2117 or visit the city’s website at campbellca.gov.

Minutes of December 5, 2023 City Council Meeting

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Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

SPECIAL PRESENTATIONS AND PROCLAMATIONS

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Visit the Ainsley House this holiday season. The house will be decorated with the theme
“Christmas Cravings.” Exciting events such as the Holiday Tea and Tour; Photos with
Santa; and the Holiday Boutique await. For additional information please visit
campbellmuseums.com.

The City of Campbell is committed to supporting its citizens by strengthening its
neighborhoods. The City offers grant funding to help neighborhoods build a sense of
community through its Neighborhood Association Assistance Grant program.
Applications to apply will open January 12, 2024. Neighborhood Associations within the
City of Campbell are encouraged to apply. For more information, please visit the city’s
website at campbellca.gov.
Tis the season for potential thefts and holiday crimes. Please do not leave packages or
valuables on the seat of your car, always lock it in the trunk. Keep all car doors locked
and windows closed and set your alarm. If shopping at night, remember to park in a
well-lit area. Please be sure to report suspicious activity to the Campbell Police
Department at (408)866-2101 or if you encounter an emergency, please call 911.
City Hall offices will be closed for business beginning noon on Friday, December 22 thru
Monday, January 1. Police and emergency services will remain open.
CONSENT CALENDAR
Vice Mayor Landry asked if anyone wished to remove an item from the Consent
Calendar.
Item 12 was removed from the consent calendar.
2.

Minutes of City Council Regular Meeting of November 21, 2023
Recommended Action: Approve the regular meeting minutes of November 21,
2023
This action approves the regular meeting minutes of November 21, 2023.

3.

Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of
$646,864.18.
This action approves the bills and claims in the amount of $646,864.18, as
follows: bills and claims checks dated November 6, 2023, in the amount of
$205,001.93; payroll checks dated November 9, 2023, in the amount of
$29,245.67; and bills and claims checks dated November 13, 2023, in the
amount of $412,616.58.

Minutes of December 5, 2023 City Council Meeting

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Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

The “Campbell Community Toy Program” is in need of toys, books, soccer balls and
games. Toy collection bins have been placed at various locations including Campbell
City Hall, Police Department, Community Center, and the Fire Stations located on Union
and Sunnyoaks. For additional information about this program, please visit
campbeltoyprogram.com.

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4.

Monthly Treasurer's Report (October 2023)
Recommended Action: That the City Council review and accept the Monthly
Treasurer’s Report for the month ended October 31, 2023.

5.

Resolution Reviewing and Accepting the Annual Developer Fee Disclosure
Information for the Environmental Services Fee, Parkland Dedication Fee,
and Vehicle Impact Fee and Making Five-Year Findings for the Parkland
Dedication Fee and Vehicle Impact Fee for the Fiscal Year Ended June 30,
2023 Pursuant to California Government Code (GC) Section 66001
(Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution consistent with
the Mitigation Fee Act (AB-1600) to review and accept the annual developer fee
disclosure information for the Environmental Services Fee, Parkland Dedication
Fee, and Vehicle Impact Fee and make five-year findings for the Parkland
Dedication Fee and Vehicle Impact Fee for the Fiscal Year ended June 30, 2023
pursuant to California Government Code (GC) Section 66001.
Resolution 13083 reviews and accepts the annual developer fee disclosure
information for the Environmental Services Fee, Parkland Dedication Fee, and
Vehicle Impact Fee and make five-year findings for the Parkland Dedication Fee
and Vehicle Impact Fee for the Fiscal Year ended June 30, 2023 pursuant to
California Government Code (GC) Section 66001. (AB 1600)

6.

Community Facilities District No. 1 Report Fiscal Year (FY) 2022-23
Recommended Action: That the City Council note and file the Annual Bond
Accountability Report for the City’s Community Facilities District No. 1 (“CFD”) for
Fiscal Year ending June 30, 2023, as mandated by the California Government
Code Sections 53411 and 50075.3.
This action notes and files the Annual Bond Accountability Report for the City’s
Community Facilities District No. 1 (“CFD”) for Fiscal Year ending June 30, 2023,
as mandated by the California Government Code Sections 53411 and 50075.3.

7.

Community Facilities District No. 2 Report Fiscal Year (FY) 2022-23
Recommended Action: That the City Council note and file the Annual Bond
Accountability Report for the City’s Community Facilities District No. 2 (“CFD”) for
Fiscal Year ending June 30, 2023, as mandated by the California Government
Code sections 53411 and 50075.3.
This action notes and files the Annual Bond Accountability Report for the City’s
Community Facilities District No. 2 (“CFD”) for Fiscal Year ending June 30, 2023,
as mandated by the California Government Code sections 53411 and 50075.3

8.

Resolution Accepting Updates on the Remaining Emergency Gas Line
Repairs at the Campbell Community Center and Authorizing Subsequent
Repairs Per the Executed Contract Services Agreement with Burr Plumbing

Minutes of December 5, 2023 City Council Meeting

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Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

This action reviews and accepts the Monthly Treasurer’s Report for the month
ended October 31, 2023.

and in Accordance with California State Public Contracts Code (PCC)
Sections 20168 and 22050
Recommended Action: That the City Council adopt a resolution: 1) accepting
updates on the progress of remaining emergency gas line repairs at the
Campbell Community Center; and 2) authorizing subsequent repairs per the
executed contract services agreement with Burr Plumbing and in accordance
with California State Public Contracts Code (PCC) Sections 20168 and 22050
which allow for the dispensation of formal bidding procedures when public
interest and necessity demand the immediate expenditure of public money to
safeguard life, health, or property in the event of an emergency, and require the
governing body to review the associated emergency action at every regularly
scheduled meeting thereafter, until the action is terminated, to determine, by a
4/5 vote, that there is a need to continue the action.
Resolution 13084 accepts updates on the progress of remaining emergency gas
line repairs at the Campbell Community Center; and authorizes subsequent
repairs per the executed contract services agreement with Burr Plumbing and in
accordance with California State Public Contracts Code (PCC) Sections 20168
and 22050.
9.

Approval of Tract Map No. 10606 Including Acceptance of Public Service
Easements Shown on Said Map – 523 Union Avenue (Resolution/Roll Call
Vote)
Recommended Action: That the City Council adopt a resolution approving the
Tract Map for Tract No. 10606 and accept the public service easements offered
for dedication as shown on the map for the property located at 523 Union
Avenue.
Resolution 13085 approves the Tract Map for Tract No. 10606 and accepts the
public service easements offered for dedication as shown on the map for the
property located at 523 Union Avenue.

10.

Accept Improvements for the Virginia Park Improvements Project 20-QQ
and File Notice of Completion (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution accepting the
improvements for the Virginia Park Improvements Project No. 20-QQ and
directing the City Engineer, or their designee to file the Notice of Completion.
Resolution 13086 accepts the improvements for the Virginia Park Improvements
Project No. 20-QQ and directs the City Engineer, or their designee to file the
Notice of Completion.

11.

Resolution Declaring Weeds a Public Nuisance and Scheduling a Public
Hearing (Resolution/ Roll Call Vote)
Recommended Action: That the City Council adopt a resolution, declaring weeds
a public nuisance, and setting January 22, 2024, as the date for a public hearing
to hear protests.

Minutes of December 5, 2023 City Council Meeting

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Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

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13.

Authorization for the City Manager to Amend the Consultant Services
Agreement with Jayson Architecture, in an Amount Not to Exceed
$114,410, to Provide Design and Engineering Support Services in
Accordance with the Current Construction Schedule for the Measure O –
Campbell Library Renovations Project (No. 23-SS)
Recommended Action: That the City Council adopt a resolution approving an
amendment and authorizing the City Manager to execute a Consultant Services
Agreement with Jayson Architecture, in an amount not to exceed $114,410, to
provide design and engineering support services in accordance with the current
construction schedule for the Measure O - Campbell Library Renovations Project
(No. 23-SS).
Resolution 13088 approves an amendment and authorizes the City Manager to
execute a Consultant Services Agreement with Jayson Architecture, in an
amount not to exceed $114,410, to provide design and engineering support
services in accordance with the current construction schedule for the Measure O
- Campbell Library Renovations Project (No. 23-SS).
M/S: Landry/Lopez - That the City Council approve the consent calendar
with the exception of item 12. The motion was adopted by the following roll
call vote:
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Furtado
SECONDER:
Scozzola
AYES:
Bybee, Landry, Furtado, Lopez, Scozzola

ITEMS CONSIDERED SEPARATE FROM CONSENT
12.

Resolution Approving Specifications for and Authorizing Issuance of
Request for Proposals (RFP) for Preparation of a Park and Recreation
Master Plan (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution approving the
issuance of a Request for Proposals (RFP) for the preparation of a Park and
Recreation Master Plan.
Vice Mayor Landry requested the deadline for Request for Proposals be pushed
out a week or two to allow the proposals to come in. She discussed the
importance of the project and the need for thoughtful and thorough proposals.
She asked if the proposal budget should be increased and asked for clarification
on the process.
Recreation and Community Services Director Natasha Bissell gave her
assurance that there will be enough time for quality proposals to come in.

Minutes of December 5, 2023 City Council Meeting

Page
6 Pg. 17
Packet

Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

Resolution 13087 declares weeds a public nuisance, and sets January 22, 2024,
as the date for a public hearing to hear protests.

4

City Attorney Bill Seligmann shared his understanding that this was a
programmic document that does not seek design services and merits the process
that has been presented.
Councilmember Furtado commented on his belief that the professionals are
already prepared and ready to provide proposals.

M/S: Furtado/Lopez – That the City Council adopt Resolution 13089
approving the issuance of a Request for Proposals (RFP) for the
preparation of a Park and Recreation Master Plan.
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Furtado
SECONDER:
Lopez
AYES:
Bybee, Landry, Furtado, Lopez, Scozzola
PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
14.

ADU Interim Ordinance - Extension Ordinance (Ordinance/Roll Call Vote)
Recommended Action: Adopt an ordinance to extend Interim Ordinance No.
2299 that adopted urgency revisions to Title 21 to conform with recent feedback
and direction from the California Department of Housing and Community
Development (HCD) regarding accessory dwelling units.
This is the time and place for a public hearing to adopt an ordinance to extend
Interim Ordinance No. 2299 that adopted urgency revisions to Title 21 to conform
with recent feedback and direction from the California Department of Housing
and Community Development (HCD) regarding accessory dwelling units.
Community Development Director, Rob Eastwood presented a staff report dated
December 5, 2023.
Vice Mayor Landry opened the public hearing and asked if anyone wished to
speak. Seeing no public speakers, Vice Mayor Landry closed the public hearing.
After discussion, M/S: Scozzola/Lopez – That the City Council adopt Interim
Ordinance 2300, approving urgency revisions to Title 21 to conform with
recent feedback and direction from the California Department of Housing
and Community Development (HCD) regarding accessory dwelling units.
The motion was adopted by the following roll call vote:
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Scozzola
SECONDER:
Lopez

Minutes of December 5, 2023 City Council Meeting

Page
7 Pg. 18
Packet

Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

Councilmembers Scozzola and Lopez expressed their confidence in the ability of
firms to get the proposals in.

4

AYES:

Bybee, Landry, Furtado, Lopez, Scozzola

Deputy City Clerk, Kristen Epolite, read the title of Ordinance 2300.

RESULT:
MOVER:
SECONDER:
AYES:

ADOPTED [UNANIMOUS]
Furtado
Lopez
Bybee, Landry, Furtado, Lopez, Scozzola

NEW BUSINESS
15.

Review and Provide Feedback on Recommendations from the Planning
Commission’s Ad-Hoc Economic Development Advisory Sub-Committee
on Proposed Amendments to the Campbell Municipal Code Related to the
Permissibility of Land Uses in Commercial, Office, and Industrial Zoning
Districts to Support Business Attraction and Retention Objectives
Identified During Preparation of the City’s Updated Economic Development
Plan.
Recommended Action: That the City Council receive the report and provide
feedback on proposed amendments to the Campbell Municipal Code related to
the permissibility of land uses in commercial, office, and industrial zoning
districts.
Community Development Director, Rob Eastwood introduced the item.
Planning Commissioner, Davis Fields presented on Objectives and Principles,
and Research and Key Findings.
Senior Planner, Stephen Rose presented a staff report dated December 5, 2023.
Following council questions, Vice Mayor Landry asked if anyone from the public
wished to speak.
There were no public speakers.
After discussion, councilmembers expressed gratitude for the work on the report.
There was general consensus in support of a more efficient, streamlined and
accessible program for permitting.

16.

Amendment to the FLOCK Safety Contract to Reflect Organized Retail Theft
Grant Expansion (Resolution/Roll Call Vote)

Minutes of December 5, 2023 City Council Meeting

Page
8 Pg. 19
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Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

M/S: Furtado/Lopez – That the City Council waive further reading of Interim
Ordinance 2300, approving urgency revisions to Title 21 to conform with
recent feedback and direction from the California Department of Housing
and Community Development (HCD) regarding accessory dwelling units.
The motion was adopted by the following roll call vote:

4

Recommended Action: That the City Council adopt a Resolution approving the
contract amendment with Flock Group Inc. and authorizing the City Manager to
sign a three-year amendment to the contract with Flock Group Inc for the
installation of additional fixed ALPR cameras and dispense with bidding
requirements as specified in Campbell Municipal Code Section 3.20.030(7).

There were no public speakers.
General council consensus in support of the program as well as expressing
caution to not rely solely on grant funding and continue to look for additional
ways to fund the program.
After discussion, M/S: Scozzola/Lopez – That the City Council adopt
Resolution 13090 approving the contract amendment with Flock Group Inc.
and authorizing the City Manager to sign a three-year amendment to the
contract with Flock Group Inc for the installation of additional fixed ALPR
cameras and dispense with bidding requirements as specified in Campbell
Municipal Code Section 3.20.030(7). The motion was adopted by the
following roll call vote:
RESULT:
MOVER:
SECONDER:
AYES:
17.

ADOPTED [UNANIMOUS]
Scozzola
Lopez
Bybee, Landry, Furtado, Lopez, Scozzola

Drone as First Responder (DFR) Equipment Purchase Authorization
(Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution approving the
purchase of two DJI Matrice M30T drones and associated equipment using the
Organized Retail Theft (ORT) and Supplemental Law Enforcement Services
Fund (SLESF) grant funds.
Police Captain, Ian White presented a staff report dated December 5, 2023.
Following council questions, Vice Mayor Landry asked if anyone from the public
wished to speak.
There were no public speakers.
General council consensus in support of the program as well as expressing
caution to not rely solely on grant funding and continue to look for additional
ways to fund the program.
After discussion, M/S: Scozzola/Furtado – That the City Council adopt
resolution 13091 approving the purchase of two DJI Matrice M30T drones

Minutes of December 5, 2023 City Council Meeting

Page
9 Pg. 20
Packet

Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

Police Captain, Ian White presented a staff report dated December 5, 2023.
Following council questions, Vice Mayor Landry asked if anyone from the public
wished to speak.

4

18.

Approval of FUSUS Contract and Dispensing of Bidding Requirements as
Specified in Campbell Municipal Code Section 3.20.030(7) (Resolution/Roll
Call Vote)
Recommended Action: That the City Council adopt a Resolution approving a
three-year contract with FUSUS and authorizing the City Manager to sign the
contract and dispense with bidding requirements as specified in Campbell
Municipal Code Section 3.20.030(7).
Police Captain, Ian White presented a staff report dated December 5, 2023.
Following council questions, Vice Mayor Landry asked if anyone from the public
wished to speak.
There were no public speakers.
General council consensus in support of the program as well as expressing
caution to not rely solely on grant funding and continue to look for additional
ways to fund the program.
After discussion, M/S: Scozzola/Lopez – That the City Council adopt
Resolution 13092 approving a three-year contract with FUSUS and
authorizing the City Manager to sign the contract and dispense with
bidding requirements as specified in Campbell Municipal Code Section
3.20.030(7). The motion was adopted by the following roll call vote:
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Scozzola
SECONDER:
Lopez
AYES:
Bybee, Landry, Furtado, Lopez, Scozzola

19.

2024 City Council Meeting Schedule (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution approving the
2024 City Council meeting schedule.
City Clerk Sanders presented a staff report dated December 5, 2023.
Vice Mayor Landry asked if anyone wished to speak. There were no public
speakers.
Council discussed which meetings to cancel for summer and winter recess. They
opted to cancel the August 6 meeting for summer recess and to attend National
Night Out events. Due to Election Day, council moved November 5 to

Minutes of December 5, 2023 City Council Meeting

PagePacket
10 Pg. 21

Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

and associated equipment using the Organized Retail Theft (ORT) and
Supplemental Law Enforcement Services Fund (SLESF) grant funds. The
motion was adopted by the following roll call vote:
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Scozzola
SECONDER:
Furtado
AYES:
Bybee, Landry, Furtado, Lopez, Scozzola

Wednesday, November 6. Council also opted to cancel January 7 for winter
recess, and move the January 21 meeting to Monday, January 13.
M/S: Furtado/Lopez – That the City Council adopt Resolution 13093
cancelling the August 6, 2024 meeting; cancelling the November 5, 2024
meeting and rescheduling to November 6, 2024; cancelling the January 7,
2025 meeting; cancelling the January 21, 2025 meeting and rescheduling to
January 13, 2025. The motion was adopted by the following roll call vote:
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Furtado
SECONDER:
Lopez
AYES:
Bybee, Landry, Furtado, Lopez, Scozzola
UNFINISHED BUSINESS
There was no unfinished business.
COUNCIL COMMITTEE REPORTS
20.

Council Committee Reports
Recommended Action: That the City Council report on activities from their
committee assignments.
Mayor Bybee attended the Downtown Campbell Business Association Carol of
Lights celebration.
Vice Mayor Landry attended the Advisory Commission Recognition Dinner; and
attended the Education Subcommittee tour of the Campbell Union School
District’s Corporation Yard kitchen facility.
Councilmember Lopez attended the Advisory Commission Recognition Dinner.

ADJOURN
Vice Mayor Landry, adjourned the meeting at 9:26 PM.
APPROVED:
ATTEST:
Anne Bybee, Mayor
Kristen Epolite, Deputy City Clerk

Minutes of December 5, 2023 City Council Meeting

PagePacket
11 Pg. 22

Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

4

5

City
Council
Report
TITLE:

Item:
Category:
Meeting Date:

5
CONSENT CALENDAR
December 19, 2023

Approving Bills and Claims

RECOMMENDED ACTION
Approve the bills and claims in the amount of $903,574.50
DISCUSSION
The bills and claims that have been audited and approved by staff for payments made
as noted below:
Type
Bills & Claims
Payroll
Bills & Claims

Check Date
November 20, 2023
November 23, 2023
November 27, 2023

Total

Amount
$428,629.31
$33,138.71
$441,806.48
$903,574.50

FISCAL IMPACT
Requested action does not require a budget adjustment. Adequate funding was
available to cover all expenses as listed.

Prepared by:
Celia Deniz, Accounting Clerk II

Reviewed by:
Norite Vong, Finance Manager

Packet Pg. 23

5
Approving Bills and Claims

Page 2 of 2

Approved by:
Brian Loventhal, City Manager

Packet Pg. 24

6

City
Council
Report
TITLE:

Item:
Category:
Meeting Date:

6
CONSENT CALENDAR
December 19, 2023

Monthly Investment Transactions Report (November 2023)

RECOMMENDED ACTION
That the City Council review and accept the Monthly Investment Transactions Report for
November 2023.
BACKGROUND
As required by California Government Code (GC) Section 53607, staff will submit to the
City Council Monthly Investment Transaction Reports within 45 days of the prior month
end that show a listing of investments purchased, sold, called, or that have reached
maturity, along with any Local Agency Investment Fund (LAIF) transfers. This is in
addition to the Quarterly Investment Report, which shows a number of other items listed
under Section VII.A of the City’s Investment Policy and is also submitted to the City
Council within 45 days from the end of the prior quarter.
DISCUSSION
This Monthly Investment Transaction Report covers November 2023. As shown in
Attachment A, staff made $1.2 million in deposits along with $2.6 million in withdrawals
with the City’s Local Agency Investment Fund (LAIF) to manage weekly expenditures.
The monthly LAIF investment rate rose to 3.843% in November. $130,000 was
withdrawn from the MEAS O 2020 bond proceeds account to cover October’s project
related expenditures. The City’s $1.0 million 30-day CD matured, earning $4,000
interest and the entire balance rolled over to a new CD earning 4.859%. And $9,000 in
Bank of New York (BNY) investment interest was deposited into the City’s Wells Fargo
cash account. Consistent with the recommended FY 2023-24 Investment Strategy
approved by the City Council on September 5, 2023 staff continues to watch for
moderately long-term investment opportunities outside of LAIF, as interest rates remain
high to provide the highest yet still safe returns, consistent with the City’s Investment
Policy. Please note that all investment purchases made adhere to the City’s Investment
Policy.
FISCAL IMPACT
There is no fiscal impact associated with the review and acceptance of the Monthly

Packet Pg. 25

6
Monthly Investment Transactions Report (November 2023)

Page 2 of 2

Investment Transactions Report.

Prepared by:
John Formale, Accountant

Reviewed by:
Will Fuentes, Finance Director

Approved by:
Brian Loventhal, City Manager

Attachment:
a. Monthly Investment Activity Report-11.30.23

Packet Pg. 26

6.a

CITY OF CAMPBELL
Monthly Investment Transactions Report
November 1 to Nvember 30, 2023
Trans. Date

Nov 2023
3.843%

Beginning Balance
Transactions

$

16,864,555

Withdrawal

11/08/2023

(900,000)

Withdrawal

11/13/2023

(600,000)

Deposit

11/20/2023

600,000

Withdrawal

11/21/2023

(600,000)

Deposit

11/21/2023

600,000

Withdrawal

11/27/2023

(500,000)

Monthly Total

(1,400,000)

Ending Balance

$

Account
LAIF - ******031, MEAS O, Series 2020
Average Monthly Yield

Trans. Date

15,464,555
Nov 2023
3.843%

Beginning Balance

16,195,000

Transactions
Principal drawdown- MEAS O October expenditures

(130,000)

Monthly Total

(130,000)

Ending Balance

$

Account
LAIF - ******032, MEAS O, Series 2022
Average Monthly Yield

Trans. Date

16,065,000

Nov 2023
3.843%

Beginning Balance

31,455,000

Transactions

-

Ending Balance

$

Account
Bank of Montreal (BMO) Certificates of Deposit******369
Transactions
CD maturity, 4.848%, 1 month
CD rollover, 4.859%, 1 month (including interest earned)

Trans. Date

Nov 2023
1,000,000

11/17/2023
11/17/2023

(1,000,000)
1,004,126

Monthly Total

4,126

Ending Balance

Account***
Bank of New York (BNY) - ******818

31,455,000

$

Trans. Date

1,004,126

Nov 2023

Beginning Balance
Transactions

$

26,999,860
-

Ending Balance

$

26,999,860

***BNY Investment interest received and posted to Wells Fargo cash account

$

9,250

Packet Pg. 27

Attachment: Monthly Investment Activity Report-11.30.23 (Monthly Investment Transactions Report (November 2023))

Account
LAIF - ******133, Main account
Average Monthly Yield

7

City
Council
Report
TITLE:

Item:
Category:
Meeting Date:

7
CONSENT CALENDAR
December 19, 2023

Accept the Resignation of Gary Coluccio from the Civic Improvement
Commission

RECOMMENDED ACTION
That the City Council accept the resignation of Gary Coluccio from the Civic
Improvement Commission and direct the City Clerk to advertise the vacancy and
prepare the Notice of Unscheduled Vacancy.
DISCUSSION
At its meeting of November 21, 2023, the City Council accepted the resignation of
Thomas Russell from the Civic Improvement Commission and directed the City Clerk to
advertise the vacancy and prepare the Notice of Unscheduled Vacancy. This
recruitment is still open, and the City Clerk’s Office is currently accepting applications.
On December 12, 2023, Civic Improvement Commissioner Gary Collucio submitted a
letter of resignation, effective immediately. Commissioner Coluccio stated will no longer
be able to fulfill his commitment of serving on the Civic Improvement Commission.
Attached is an e-mail from Commissioner Coluccio stating his resignation.
City Council Policy 1.9a states that the City advisory commissions (with the exception of
the Building Board of Appeals and Landlord Representatives on the Rental Increase
Fact Finding Committee) shall be limited to persons residing within the City limits. Staff
recommends the City Council accept the resignation and direct the City Clerk to prepare
the Notice of Unscheduled Vacancy. At that time, the City Clerk will recruit for one (1)
short-term position expiring August, 2026.
FISCAL IMPACT
There is no fiscal impact associated with accepting the resignation of Commissioner
Collucio from the Civic Improvement Commission and preparing the Notice of
Unscheduled Vacancy.

Packet Pg. 28

7
Accept the Resignation from the Civic Improvement Commission

Page 2 of 2

Prepared by:
Andrea Sanders, City Clerk

Approved by:
Brian Loventhal, City Manager

Attachment:
a. G. Coluccio Resignation

Packet Pg. 29

Attachment: G. Coluccio Resignation (Accept the Resignation from the Civic Improvement Commission)

7.a

Packet Pg. 30

8

City
Council
Report
TITLE:

Item:
Category:
Meeting Date:

8
CONSENT CALENDAR
December 19, 2023

Resolution Accepting Updates on the Remaining Emergency Gas
Line Repairs at the Campbell Community Center and Authorizing
Subsequent Repairs Per the Executed Contract Services Agreement
with Burr Plumbing and in Accordance with California State Public
Contracts Code (PCC) Sections 20168 and 22050

RECOMMENDED ACTION
That the City Council adopt a resolution: 1) accepting updates on the progress of
remaining emergency gas line repairs at the Campbell Community Center; and 2)
authorizing subsequent repairs per the executed contract services agreement with Burr
Plumbing and in accordance with California State Public Contracts Code (PCC)
Sections 20168 and 22050 which allow for the dispensation of formal bidding
procedures when public interest and necessity demand the immediate expenditure of
public money to safeguard life, health, or property in the event of an emergency, and
require the governing body to review the associated emergency action at every
regularly scheduled meeting thereafter, until the action is terminated, to determine, by a
4/5 vote, that there is a need to continue the action.
BACKGROUND
On July 31, 2023, the City Council adopted Resolution No. 13024 which authorized the
issuance of payment to Burr Plumbing (Burr) for all services rendered to-date on the
emergency gas line repairs at the Campbell Community Center. The circumstances
prompting staff’s initial service request, and the work performed thereafter, also
permitted the dispensation of formal bidding procedures as specified in Campbell
Municipal Code Sections 3.20.050 and 3.20.030(3), and California State Public
Contracts Code (PCC) Section 20168 for services in response to emergency situations
threatening the health, safety, or welfare of the public that necessitate this exemption.
Furthermore, the City Council was informed of outstanding repairs that were still
required before PG&E could authorize the restoration of gas services to the remainder
of the property, and the opportunity it presented to address critical system deficiencies
by implementing other upgrades at the same time. To facilitate these efforts, staff
would develop a scope of work and identify a funding strategy to minimize fiscal impacts
– with results presented to City Council during a later meeting date where staff would
request approval to proceed with the additional repairs, and their associated costs, at
that time.

Packet Pg. 31

8
Updates on Remaining Gas Line Repairs at CCC

Page 2 of 4

In August 2023, staff finalized the scope of work for the remaining emergency gas line
repairs and conducted an informal bid process to solicit proposals from qualified
vendors. After evaluating the proposals received, staff selected Burr based on their
results as the lowest, responsive bidder ($290,180) and qualifications to complete the
remaining repairs in a timely and efficient manner. The results of these efforts were
presented during the September 19, 2023, regular meeting, where the City Council
approved and awarded a contract to Burr Plumbing upon declaring that the public
interest and necessity to complete these emergency repairs demanded the immediate
expenditure of public money to safeguard life, health, or property from the multiple gas
line leaks detected at the Community Center.
Since the anticipated repairs are a continuation of the emergency services that were
previously exempt from the City’s formal bidding procedures, their implementation is
also subject to the terms set forth in PCC Section 22050 which states that ‘…the
governing body shall review the emergency action at its next regularly scheduled
meeting and, except as specified below, at every regularly scheduled meeting thereafter
until the action is terminated, to determine, by a four-fifths vote, that there is a need to
continue the action.
DISCUSSION
In accordance with the state’s requirements, staff will provide an update to the City
Council at each regularly scheduled City Council meeting until the repairs are complete.
Each update will contain information on the work performed to date and request
Council’s authorization to continue with subsequent repairs as they apply to the
progress of work completed at that time.
As such, the following lists all work that has been completed, or still in progress, since
the last updates provided to the City Council during the December 5, 2023, regular
meeting:
Date(s)

Work Completed or Still in Progress

December 6, 2023 (±)

Completed: Installation and commissioning of gas
lines to Building B

NEXT STEPS
Based on the work completed and/or still in progress, the following is a tentative
schedule for all upcoming (anticipated) work/activities for the emergency gas line
repairs:
Anticipated Work / Activity

Estimated Date(s)

Packet Pg. 32

8
Updates on Remaining Gas Line Repairs at CCC

Page 3 of 4

Installation of new main gas line to Building A,
Building Q, and Heritage Theatre (includes site
modifications/preparations, above and
underground pipe installations, building tie-ins, and
final pressure testing)

December 6 – 22, 2023 (±)

Final full gas line commissioning and testing

December 22 – 29, 2023 (±)

At this time, staff is requesting Council’s authorization to continue with these efforts as
specified in the above schedule for anticipated work/activities and their estimated dates
of completion. Staff will return at the next regularly scheduled City Council meeting on
January 22, 2024, to provide the Council with additional updates and request
authorization to either continue with subsequent repairs or proceed with the closeout
and acceptance process should all repairs be completed at that time.
FISCAL IMPACT
There is no fiscal impact with the associated action.
ALTERNATIVES
1. Do not accept the updates and/or authorization to proceed with subsequent
repairs.
2. Provide alternative direction to staff.

Prepared by:
Carina Shattuck, Administrative Analyst I

Reviewed by:
Todd Capurso, Director of Public Works

Approved by:
Brian Loventhal, City Manager
Attachment:
a. Resolution

Packet Pg. 33

8.a

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ACCEPTING
UPDATES ON THE PROGRESS OF REMAINING EMERGENCY GAS LINE REPAIRS AT THE
CAMPBELL COMMUNITY CENTER AND AUTHORIZING SUBSEQUENT REPAIRS PER THE
EXECUTED CONTRACT SERVICE AGREEMENT WITH BURR PLUMBING AND IN
ACCORDANCE WITH CALIFORNIA STATE PUBLIC CONTRACTS CODE (PCC) SECTIONS
20168 AND 22050 WHICH ALLOW FOR THE DISPENSATION OF FORMAL BIDDING
PROCEDURES WHEN PUBLIC INTEREST AND NECESSITY DEMAND THE IMMEDIATE
EXPENDITURE OF PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH, OR PROPERTY IN THE
EVENT OF AN EMERGENCY SITUATION, AND REQUIRE THE GOVERNING BODY TO
REVIEW THE ASSOCIATED EMERGENCY ACTION AT EVERY REGULARLY SCHEDULED
MEETING THEREAFTER UNTIL THE ACTION IS TERMINATED, TO DETERMINE, BY A 4/5
VOTE, THAT THERE IS NO NEED TO CONTINUE THE ACTION (RESOLUTION/CONSENT)
WHEREAS, on July 31, 2023, the City Council adopted Resolution No. 13024 which authorized the
issuance of payment to Burr Plumbing (Burr) for all services rendered to-date on the emergency gas
line repairs at the Campbell Community Center; and
WHEREAS, the circumstances prompting staff’s initial service request, and the emergency work
performed thereafter, also permitted the dispensation of formal bidding procedures as specified in
Campbell Municipal Code Sections 3.20.050, and 3.20.030(3) for emergency situations threatening
the health, safety, or welfare of the public that necessitate this exemption; and
WHEREAS, the City Council was also informed of outstanding repairs that were still required before
PG&E could restore gas services to the remainder of the property – including staff’s plans to develop
a scope of work and present the results of these efforts to Council during a later meeting date; and
WHEREAS, results were presented during the September 19, 2023, regular meeting, where the City
Council subsequently approved an agreement with Burr, in an amount not to exceed $290,180, after
declaring that the public interest and necessity to complete these emergency repairs demanded the
immediate expenditure of public money to safeguard life, health, or property, as pursuant to
California State Public Contracts Code (PCC) Section 20168; and
WHEREAS, since the anticipated repairs are exempt from the City’s formal bidding process, their
implementation is subject to the terms set forth in PCC Section 22050 which states that the governing
body shall review the emergency action at every regularly scheduled meeting thereafter until the
action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action; and
WHEREAS, in accordance with the State’s requirements, the following lists all work that has been
completed, or is still in progress, since the last updates provided to the City Council during the
December 5, 2023, regular meeting:
•

December 6, 2023 (±) – Completed: Installation and commissioning of gas lines to Building
B; and

WHEREAS, based on the work completed and/or still in progress, the following is a tentative
schedule for upcoming (anticipated) work/activities as related to the emergency gas line repairs:

Packet Pg. 35

Attachment: Resolution (Updates on Remaining Gas Line Repairs at CCC)

RESOLUTION NO.

8.a

•

December 6 – 22, 2023 (±) – Installation of new main gas line to Building A, Building Q, and
Heritage Theatre (includes site modifications/preparations, above and underground pipe
installations, building tie-ins, and final pressure testing)

•

December 22 – 29, 2023 (±) – Final full gas line commissioning and testing; and

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby: 1)
accepts the updates on the progress of the remaining emergency gas line repairs at the Campbell
Community Center; and 2) authorizes subsequent repairs per the executed contract services
agreement with Burr Plumbing and in accordance with California State Public Contracts Code (PCC)
Sections 20168 and 22050 which allow for the dispensation of formal bidding procedures when public
interest and necessity demand the immediate expenditure of public money to safeguard life, health,
or property in the event of an emergency situation, and require the governing body to review the
associated emergency action at every regularly scheduled meeting thereafter, until the action is
terminated, to determine, by a 4/5 vote, that there is a need to continue the action.
BE IT FURTHER RESOLVED, upon Council’s authorization, staff will return at the next regularly
scheduled City Council meeting on January 22, 2024, to provide the Council with additional updates
and request authorization to either continue with subsequent repairs or proceed with the closeout
and acceptance process should all repairs be completed at that time.
PASSED AND ADOPTED this _____th day of ________, 2023, by the following roll call vote:

AYES:
NOES:
ABSENT:

Councilmembers:
Councilmembers:
Councilmembers:

APPROVED:
_________________________________
Anne Bybee, Mayor

ATTEST:
___________________________
Andrea Sanders, City Clerk

Packet Pg. 36

Attachment: Resolution (Updates on Remaining Gas Line Repairs at CCC)

WHEREAS, staff is requesting Council’s authorization to continue with these efforts as specified in
the above schedule for anticipated work/activities and their estimated dates of completion.

9

City
Council
Report
TITLE:

Item:
Category:
Meeting Date:

9
CONSENT CALENDAR
December 19, 2023

Approval of a Grant Agreement with Silicon Valley Clean Energy for
the Community Resilience Program and Reallocate the $197,972 in
Associated Grant Funds to Purchase an Electric Vehicle and Solar
Powered Mobile EV Charging Station for the Campbell Service
Center and for the Finance Director to Prepare Associated Budget
Adjustments

RECOMMENDED ACTION
That the City Council adopt a resolution: 1) approving a grant agreement with Silicon
Valley Clean Energy in the amount of $197,972; 2) authorizing the City Manager to
execute the grant agreement in accordance with Campbell Municipal Code Section
3.20.100; 3) authorizing the reallocation of the $197,972 in associated grant funds to
purchase a Ford F-150 Lightning Pro Electric Truck and a solar powered mobile EV
charging station for the City’s Service Center; 4) authorizing staff the to dispense with its
formal bidding procedures as specified in the exemptions of Campbell Municipal Code
(CMC) Section 3.20.030(6), and purchasing policies of 3.20.070, which allow the City to
procure goods and services through its membership with Sourcewell (a Cooperative
Purchasing Firm) and its use of the California e-Procurement Statewide Contract and
Leveraged Procurement Agreements; and 5) authorizing the Finance Director to
Prepare Associated Budget Adjustments
BACKGROUND
Silicon Valley Clean Energy (SVCE) is a Joint Power Authority (JPA) that provides clean
electricity and resources to residents and businesses operating throughout thirteen
municipalities in Santa Clara County – including the City of Campbell. Over the years,
the organization has offered several grant programs to support local agencies in their
efforts to implement renewable energy projects that promote long-term energy
conservation and cost savings. Most of these programs require an agency to apply for
funding via a grant application process, which in turn, is evaluated by SVCE for
eligibility. For those agencies who qualify, SVCE provides a grant agreement to be
used on the development and implementation of a qualifying improvement project.
In recent years, the City of Campbell has received funding from two separate SVCE
Community Grant programs for the implementation of energy-efficient features into the
scope of work for both Measure O Projects (the Police Operations Building, No. 23-RR,
and the Library Renovations Project, No. 23-SS). One of these grants, known as the

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Community Resilience Program, was introduced by SVCE in 2021 with the intention of
supporting critical facilities and/or community services during a power outage by
enabling self-sufficient access to power and decreasing the overall risk of an outage by
way of zero carbon emissions. As a non-competitive grant open to all member agencies
under the jurisdiction of SVCE, the program presented an opportunity for agencies to
apply for an allocation of funding that could be used for planning and development costs
to implement energy resilient improvement features into their qualifying projects – with a
maximum award amount based on each agency’s proportion of electrical usage (load)
as determined by SVCE.
In accordance with the grant’s terms of use, agencies could apply for Resilience
Program funds and use their initial allocation towards the planning and development
costs associated with evaluating potential project sites and improvements. Later, the
agency would be required to execute a grant agreement with SVCE specifying the use
of the remaining grant funds as they apply to the project site selected and
improvements to be implemented. Within this framework, the City evaluated several of
its own sites/facilities for potential improvements that would meet the program’s
objectives while remaining within budget (of the amount allocated) for their anticipated
planning and/or implementation costs. During that time, staff also submitted an
application to the program on behalf of the City with a request for funds to help facilitate
these efforts.
Shortly thereafter, the City was notified that it qualified for an allocation of $237,566 in
funding through this program – with the allocation of those funds subsequently broken
down into two sub-categories: 1) Planning/Design ($39,594) and 2) Capital
Improvements ($197,972). The planning and design funds ($39,594) were allocated to
the initial evaluation and assessment of several sites to help the City identify potential
improvement projects and paid to a third-party consultant through SVCE. After staff’s
review of the consultant’s recommendations, the Measure O – Police Operations
Building Project (No. 23-RR) was determined to be the most appropriate site based on
the critical nature of services it provides to members of the community and the need to
maintain those operations at all times (emergency or otherwise). With the
recommendation of the Police Operations Building site, the Capital Improvement funds
($197,972) were fully allocated to the project’s budget for the installation of a standalone (off-grid) electric vehicle (EV) charging station during the project’s construction
phase.
On April 4, 2023, the City Council approved a resolution (No. 12961) authorizing the
City Manager to execute two grant agreements with SVCE on behalf of each Measure
O Project and the respective grant program for which it qualified to receive funding for.
As stated in their respective agreements, the allocation of $197,972 in Capital
Improvement funds from SVCE’s Community Resilience Program would be reflected in
the City’s CIP budget for the Police Operations Building Project (No. 23-RR) and
reserved for the implementation of the EV charging station, while the $500,000 awarded
on behalf of their Community Decarbonization Demonstration Program would be fully
allocated to the Library Renovations Project (No. 23-SS) for the re-design of various

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electrical improvements into the project’s existing scope of work and their later
implementation during the construction phase.
Around that same time, the plans, specifications, and cost estimates (PS&E) for the
Police Project were being finalized as staff began preparations to invite the pre-qualified
firms to bid on the project. As part of these same efforts, staff incorporated the EV
charging station as a separate ‘add alternate item’ in the construction bid to ensure that
1) the allocation of SVCE funds would only be used for its installation during the
construction phase, and 2) staff would have the option to remove the item should the
construction bid results exceed the final Engineer’s Estimate ($242,314) and/or the
amount of SVCE funds available for its implementation ($197,972).
When construction bids were opened in October 2023, the costs submitted by the
apparent low bidder (Lathrop Construction, Inc.) for the solar EV charging station (add
alternate item) was bid at $841,000 – an amount significantly higher than both the
Engineer’s Estimate and the amount of grant funds available from SVCE to incorporate
that specific element into the project. With the add alternate item substantially
overbudget, a subsequent financial analysis prepared by staff included a
recommendation for the City Council to consider eliminating the solar EV charging
station from the construction contract award, and in doing so, remove the associated
SVCE grant funds from the project’s current budget and reallocate the resources to a
different (qualifying) project.
In November 2023, the City Council approved the construction contract for the Measure
O – Police Operations Building Project and its award to Lathrop Construction Inc. At the
same time, the Council approved to award the contract without the bid’s add alternate
item (i.e., solar EV charging station) and authorized staff to execute the necessary
budget adjustments to defund (reallocate) the $197,972 in associated SVCE grant funds
from the project’s current budget to the balance of a different project to be determined
by staff at a later time. As such, staff would ensure that whatever improvement project
was selected met the requirements of SVCE’s Resilience Program.
DISCUSSION
With these latest developments, staff has worked diligently with SVCE to explore
several improvement projects that meet the requirements of their Resilience Program
while remaining within budget of the amount previously allocated to the City for the
Police Department Project ($197,972). During this time, staff discovered that the City of
Gilroy is currently in the process of executing a grant agreement with SVCE to use its
allocation of program funds for the purchase of an electric vehicle and solar-powered
EV charging station. As such, SVCE has encouraged the City to consider a similar
procurement based on the specifications that meet their program’s requirements and
the ability to remain within the budget of the grant allocation.
After further research, staff has developed a plan to reallocate the SVCE grant funds
towards the purchase of a Ford F-150 Lightning Pro (all-electric truck) and PairTree

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Mobile Solar-Powered EV Charging Station for installation at the City’s Service Center.
The Ford F-150 Lightning Pro was selected for its resiliency features, including a Mega
Power “Frunk” (front trunk) that incorporates four on-board 120V outlets and allows the
truck to power appliances while out in the field – a capability that serves as a valuable
resource during significant power outages. Additionally, a mobile solar-powered EV
charging station enables grid-independent charging for the Lightning Pro Truck and is
equipped with additional outlets to charge and power essential devices during grid
outages. Having a mobile EV charging station would also allow the City to move the
station as needed with no site modifications required for its removal and subsequent
installation to a new location.
Staff has also identified the California e-Procurement Statewide Contract as a timely
and cost-efficient funding mechanism to facilitate the City’s purchase of the Ford F-150
Lightning Pro Truck through one of its Leveraged Procurement Agreement (LPA) and its
participating vendors. The California e-Procurement Statewide Contract (and associated
LPAs) provides government agencies with access to pre-qualified vendors offering
goods and services to public agencies at discounted and/or competitive rates. While
researching the State’s e-Procurement database, staff discovered an LPA (Contract No.
1-22-23-20F) that listed a Ford F-150 Lightning Pro Truck available for purchase from
Downtown Ford of Sacramento (Downtown Ford). As such, staff contacted Downtown
Ford to request a quote based on the City’s purchase through the state-sponsored LPA.
In response, Downtown Ford submitted a quote with a total sale price of $70,158 –
which reflects the base cost, sales tax, delivery fee, and various after-market add-ons
features, as it applies to the purchase of a new 2024 Ford F150 Crew Cab 4x4
Lightning Pro Truck (see attachment C).
With regard to the EV charging station component, staff contacted Paired Power – a
local vendor, located in Campbell, specializing in the sales and installation of EV
charging stations and their related accessories – with inquiries about the pricing and
availability of a mobile charging unit that could meet the charging requirements of the
Ford Lightning Truck and be easily relocated as needed. During these inquiries, staff
was also informed of Paired Power’s partnership with EV Connect – a separate
software company that provides the programming services for many of the charging
units sold and/or installed by Paired Power. Furthermore, EV Connect is an approved
vendor through Sourcewell (a Cooperative Purchasing Firm), which allows them to
extend discounted prices to customers on behalf of their partner vendors (i.e., Paired
Power). Through their contract with Sourcewell, EV Connect provided an informal
quote to the City for the purchase of Paired Power’s PairTree Dual Port Charging
Station (as coordinated directly through Paired Power) and the hardware installation
and network subscription services to be provided by EV Connect, for the total amount of
$78,936 – a discounted price via the City’s membership with Sourcewell. EV Connect is
in the process of preparing a formal quote to be submitted to the City upon completion
of the grant process.
The procurement strategies being used to purchase the Ford Lightning Electric Truck
through the California e-Procurement Statewide Contract/LPA, and EV charging station

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through the City’s membership with Sourcewell, have both met the requirements set
forth in the City’s purchasing polices and allow staff to dispense with the City’s formal
bidding procedures as specified in the exemptions listed under Campbell Municipal
Code (CMC) Section 3.20.030(6). Furthermore, CMC Section 3.20.070 states that the
City can elect to make purchases of supplies, materials and/or equipment through the
State of California, the County of Santa Clara or any other California county or
municipality – further supporting the City’s purchase of the Ford Lightning Truck by way
of a state-sponsored LPA.
NEXT STEPS
Per the terms of SVCE’s Community Resilience Program, should an agency decide to
apply their original allocation of grant funds towards an improvement project that differs
from the one specified in a previously executed grant agreement, the agency would be
required to submit an updated application and execute a new grant agreement with
SVCE reflecting those changes. Therefore, staff submitted an updated application to
SVCE, and in turn, was instructed to incorporate those details into the terms of the
updated grant agreement for subsequent execution.
SVCE requires that all agencies execute their grant agreements for the Resilience
Program no later than December 31, 2023. To ensure the City’s compliance with this
timeline, staff is requesting that the City Council authorize the City Manager to execute
said agreement as specified in Campbell Municipal Code Section 3.20.100 and
authorize staff to apply the reallocation of $197,972 in associated grant funds to the
subsequent purchase of a Ford F-150 Lightning Pro (electric truck) and a PairTree
Mobile Solar-Powered EV Charger for implementation at the City’s Service Center.
Upon Council authorization, staff will incorporate the applicable details into SVCE’s
updated grant agreement (see attachment B) and prepare a final copy for distribution to
all appropriate parties for their review and signatures. Once executed, staff will
coordinate with Downtown Ford and EV Connect/Paired Power to facilitate the
procurement of the identified products and their delivery and installation at the Service
Center.
FISCAL IMPACT
Sufficient grant funds are available to cover the combined total cost for the purchase of
the Ford F-150 Lightning Pro Electric Truck and PairTree Mobile EV Charging Station
($149,094) – with a projected surplus of approximately $48,878 in associated grant
funds remaining. As such, the balance of these remaining grant funds will be retained
for contingency purposes and applied to cover any additional costs that may be incurred
during the procurement and/or implementation process. The SVCE grant allocation and
subsequent use of associated funds is reflected in the attached budget adjustment form
for FY 2023-24.
ALTERNATIVES

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1. Do not execute an updated grant agreement with SVCE and reallocation of
funds.
2. Provide alternative direction to staff.

Prepared by:
Peri Newby, Environmental Program
Specialist

Reviewed by:
Todd Capurso, Director of Public Works

Approved by:
Brian Loventhal, City Manager

Attachment:
a.
b.
c.
d.

Resolution
SVCE Community Resilience Program Grant Agreement
Ford F-150 Lightening Pro Quote 12.08.23
Budget Adjustment Form

Packet Pg. 42

9.a

A RESOLUTION OF THE COUNCIL OF THE CITY OF CAMPBELL APPROVING A
GRANT AGREEMENT WITH SILICON VALLEY CLEAN ENERGY IN THE AMOUNT OF
$197,972; 2) AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT
AGREEMENT IN ACCORDANCE WITH CAMPBELL MUNICIPAL CODE SECTION
3.20.100; 3) AUTHORIZING THE REALLOCATION OF $197,972 IN ASSOCIATED
GRANT FUNDS TO PURCHASE A FORD F-150 LIGHTNING PRO ELECTRIC TRUCK
AND SOLAR POWERED MOBILE EV CHARGING STATION FOR THE CITY’S
SERVICE CENTER; 4) AUTHORIZING STAFF TO DISPENSE WITH ITS FORMAL
BIDDING PROCEDURES AS SPECIFIED IN THE EXEMPTIONS OF CAMPBELL
MUNICIPAL CODE SECTION 3.20.030(6), AND PURCHASING POLICIES OF SECTION
3.20.070, WHICH ALLOW FOR THE PROCUREMENT OF GOODS AND SERVICES
THROUGH THE CITY’S MEMBERSHIP WITH SOURCEWELL (A COOPERATIVE
PURCHASING FIRM) AND ITS USE OF THE CALIFORNIA E-PROCUREMENT
STATEWIDE CONTRACT AND LEVERAGED PROCUREMENT AGREEMENTS; AND 5)
AUTHORIZING THE FINANCE DIRECTOR TO PREPARED ASSOCIATED BUDGET
ADJUSTMENTS
WHEREAS, in 2021, Silicon Valley Clean Energy (SVCE), a Joint Power Authority (JPA),
introduced a non-competitive grant, known as the Community Resilience Program, to its member
agencies with the opportunity to apply for an allocation of funding supporting improvement features
that enable self-sufficient access to power during outages by way of zero carbon emissions; and
WHEREAS, in 2022, the City of Campbell applied for the Community Resilience Program, and
received an allocation of $237,566 in grant funds from SVCE which were subsequently broken
down into two sub-categories: Planning/Design ($39,594) and Capital Improvements ($197,972);
and
WHEREAS, the planning and design funds ($39,594) were allocated to the evaluation of various
sites (to help identify a qualifying project) and paid to a third-party consultant through SVCE; and
WHEREAS, after staff’s review of the evaluations, the Measure O – Police Operations Building
project (No. 23-RR) was selected based on the critical nature of services it provides to members
of the community, and in turn, would receive the full allocation of Capital Improvement funds
($197,972) for the installation of a stand-alone (off-grid) electric vehicle (EV) charging station; and
WHEREAS, on April 4, 2023, the City Council approved Resolution No. 12961 authorizing the
execution of a grant agreement with SVCE for the allocation of $197,972 in Community Resiliency
grant funds to the Police Project for the EV charging station to be installed during its construction;
and
WHEREAS, when construction bids were opened in October 2023, the amount proposed by the
lowest bidder (Lathrop Construction, Inc.) for the EV charging station ($841,000) had significantly
exceeded the final Engineer’s Estimate ($242,341) and the amount of grant funds available from
SVCE ($197,972); and
WHEREAS, in November 2023, the City Council proceeded to award the construction contract for
the Police Project to Lathrop Construction, Inc. without the EV charging station, and authorized the
subsequent reallocation of $197,972 in associated SVCE grant funds from the project’s current
Packet Pg. 43

Attachment: Resolution (Grant Agreement with SVCE)

RESOLUTION NO.

9.a

budget to the balance of a different project that would be determined by staff at a later time; and
WHEREAS, as a result of those efforts, staff developed a plan to reallocate the SVCE grant funds
towards the purchase of a Ford F-150 Lightning Pro (electric truck) and PairTree Mobile SolarPowered EV Charging Station for the City’s Service Center; and
WHEREAS, in accordance with the terms specified in Campbell Municipal Code (CMC) Sections
3.20.030(6) and 3.20.070, staff has identified the California e-Procurement Statewide Contract,
and its membership with Sourcewell, as timely and cost-efficient funding mechanisms which allow
the City to dispense with its bidding procedures and expedite the procurement process; and

WHEREAS, through the City’s membership with Sourcewell, staff has also received an informal
quote from one of their certified vendors, EV Connect, for the purchase of Paired Power’s PairTree
Dual Port Charging Station, and the related hardware installation and network subscription
services, for a total amount of $78,936; and
WHEREAS, with SVCE requiring all agencies to execute their grant agreements for the Resilience
Program no later than December 31, 2023, staff is requesting that the City Council authorize the
City Manager to execute said agreement and allow staff to proceed with the reallocation of
$197,972 in associated grant funds towards the purchase of a Ford F-150 Lightning Pro Electric
Truck and PairTree Mobile EV Charger; and
WHEREAS, with sufficient funding available to cover the combined total cost of this purchase, staff
recommends retaining the approximately $48,878 in projected surplus funds for contingency
purposes to cover any additional costs that may be incurred during the procurement and/or
implementation process.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Campbell hereby approves
a grant agreement with Silicon Valley Clean Energy; and 2) authorizes the City Manager to execute
the grant agreement in accordance with Campbell Municipal Code Section 3.20.100; 3) authorizes
the reallocation of $197,972 in associated grant funds to purchase a Ford F-150 Lightning Pro
Electric Truck and solar powered mobile EV charging station for the City’s Service Center; 4)
authorizes staff to dispense with its formal bidding procedures as specified in the exemptions of
Campbell Municipal Code (CMC) Section 3.20.030(6), and purchasing policies of Section 3.20.070,
which allow the City to procure goods and services through its membership with Sourcewell (a
Cooperative Purchasing Firm) and its use of the California e-Procurement Statewide Contract and
Leveraged Procurement Agreements; and 5) authorizes the Finance Director to prepare associated
budget adjustments.
PASSED AND ADOPTED this 19th day of December 2023, by the following roll call vote:
AYES:
NOES:
ABSENT:

Council Members:
Council Members:
Council Members:

APPROVED:
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Attachment: Resolution (Grant Agreement with SVCE)

WHEREAS, through one of the state’s Leveraged Procurement Agreements (LPA) (Contract No.
1-22-23-20F), staff received a quote from Downtown Ford of Sacramento (Downtown Ford) for the
purchase of a new Ford F-150 Lightning Pro Electric Truck, in the total amount of $70,158; and

9.a

_________________________________
Anne Bybee, Mayor
ATTEST:

Attachment: Resolution (Grant Agreement with SVCE)

___________________________
Andrea Sanders, City Clerk

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9.b

SILICON VALLEY CLEAN ENERGY

THIS AGREEMENT is made and effective as of _________, 2023 (“Effective Date”),
by and between the SILICON VALLEY CLEAN ENERGY AUTHORITY ("SVCE"), an
independent public agency, and the City of Campbell, a Municipal Corporation (“Recipient”). In
consideration of the covenants, conditions and undertakings set forth herein, the parties agree as
follows:
1.
RECITALS. This Agreement is made with respect to the following facts and purposes
which each of the parties acknowledge and agree are true and correct:
A.
SVCE’s community resilience program (“Program”) will provide $5M in grants
to member jurisdictions to plan and develop resilience projects. The grant maximum for each
jurisdiction is based on proportion of load as determined by SVCE.
B.
As a condition of eligibility to receive funding under the Program, projects must:
(1) support a critical facility and/or provide community services during a power outage; (2)
enable self-sufficient access to power during an outage, or decrease the risk of power outages;
and (3) be zero carbon.
C.
Recipient submitted an application for Program funding, attached hereto and
incorporated herein as Exhibit A, for installation of energy resilience infrastructure (“Project”).
The scope and estimated budget for the Project are attached hereto and incorporated herein as
Exhibit B.
D.
SVCE finds that the use of Grant Funds described herein furthers a public purpose
and meets the goals and objectives established for the Program, and desires to award Recipient a
one-time grant pursuant to the terms of this Agreement.
2.
GRANT. SVCE hereby agrees to provide funding to Recipient in an amount not to
exceed $197,972, subject to the provisions of this Agreement (“Grant Funds”). Such Grant Funds
shall be disbursed to Recipient on a reimbursement basis. It is agreed and understood that the
Grant amount is a ceiling and that SVCE will only reimburse the allowable cost of services
actually rendered as authorized by SVCE at or below the Grant amount established herein.
3.
REIMBURSEMENT OF GRANT FUNDS. Grant Funds shall be reimbursed pursuant
to the following process:
A.
SVCE shall reimburse Recipient for its actual and reasonable costs of
constructing the Project up to the agreed upon Grant Funds.
B.
Requests for payment submitted to SVCE shall include: 1) an itemized list of all
expenditures; 2) supporting documentation that clearly identifies the expenditure(s) in relation to
the scope of the Project set forth in Exhibit B of this Agreement; and 3) the Job Impacts Data

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

COMMUNITY RESILIENCE PROGRAM – CAPITAL
PROJECTS GRANT AGREEMENT

9.b

Collection Worksheet, attached hereto as Exhibit C. Payment requests should be aggregated and
submitted no more often than once per month.
SVCE shall process requests for payment and remit payment within 30 days.

D.
If, in SVCE’s sole discretion, the request for payment is incomplete, inadequate,
or inaccurate, SVCE may dispute the invoice for reasonable cause and hold all or a portion of the
payment request until all required information is received or corrected. Any penalties imposed
on the Recipient by a contractor, or other consequence, because of delays in payment or other
breach of the Agreement between the Recipient and the contractor are the responsibility of the
Recipient and are not reimbursable under this Agreement.
E.
Unless otherwise authorized by SVCE in writing, Recipient shall submit all
documentation of Project completion, including a final request for payment, within sixty (60)
days of Project completion.
F.
Final payment of remaining Grant Funds, including any amounts withheld from
previous payments, shall be paid up to the total amount of the actual Project cost, not to exceed
the Grant Funds amount set forth in this Agreement, upon completion of the Project, receipt of
the final report and final request for payment from the Recipient in a form and content
satisfactory to SVCE.
4.
USE OF GRANT FUNDS. Recipient shall use the Grant Funds to support the Program
as set forth in Exhibits A and B. Any use(s) of Grant Funds not contemplated in this Agreement
must be approved in writing by SVCE. This Agreement was awarded to Recipient based on the
application submitted by Recipient with the intention that the awarded funds would be used to
implement the Project as described in Exhibit A and Exhibit B. Any substantive deviation during
Project implementation may require reevaluation or result in loss of funding. In no event shall
Recipient’s Grant Funds or scope of work be increased. If Recipient knows or should have
known that substantive changes to the Project will occur or have occurred, Recipient will
immediately notify SVCE in writing. SVCE will then determine whether the Project is still
consistent with the overall objectives of the Program and whether the changes would have
negatively affected the Project ranking during the Grant evaluation process. SVCE reserves the
right to have Grant Funds withheld from Recipient, or refunded to SVCE, due to Recipient’s
failure to satisfactorily complete the Project or due to substantive changes to the Project.
5.
TERM. This Agreement shall commence on the Effective Date, and shall remain and
continue in effect until the final Grant Funds are paid to Recipient, unless sooner terminated
pursuant to the provisions of this Agreement. Projects must be complete no later than December
31, 2023.
6.
REPORTING AND RECORDS. Recipient agrees to cooperate with SVCE and provide
requested information, if any, related to the use of Grant Funds and the Project, including for the
purposes of SVCE’s evaluation, measurement, and verification activities for the Program.
Recipient will cooperate in good faith with SVCE or its authorized representative in performing
evaluation, measurement and verification (EM&V) of the Program. Information accessed for
EM&V may include, but is not limited to, onsite verification of Project operation, Program
compliance, and Project records, analysis of facility billing metered data, analysis of data

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

C.

collected from facility-owned submetering, and collection of supplementary metered data onsite. All information collected will be held confidentially and will be used by SVCE or its
authorized representative for Program analysis purposes only. Recipient is responsible for
ensuring, through a separate agreement between Recipient and property owner, that property
owner shall cooperate with SVCE to provide any documentation and assist in analysis and
provide access to the Project site at reasonable times, during the construction of the Project and
for a period of up to two (2) years from the completion of the Project. During the course of the
Project and for three (3) years thereafter from the receipt of the final Grant Funds, the Recipient
agrees to maintain, intact and readily accessible, all communications, data, documents, reports,
records, contracts, and supporting materials relating to the Project, as SVCE may require. The
Recipient agrees to have financial and compliance audits performed as SVCE may require.
7.
LEGAL RESPONSIBILITIES. Recipient shall keep itself informed of all local, State
and Federal ordinances, laws and regulations which in any manner affect those employed by it or
in any way affect the performance under this Agreement. Recipient shall at all times observe and
comply with all such ordinances, laws and regulations. SVCE, and its officers and employees,
shall not be liable at law or in equity occasioned by failure of Recipient to comply with this
Section.
8.
PREVAILING WAGES. By accepting the Grant Funds, Recipient as a material term of
this Agreement shall be fully responsible for complying with all California Public Works
requirements including but not limited to payment of prevailing wage. Therefore, as a material
term of this Agreement, to the extent required by California law, Recipient shall ensure that
prevailing wages are paid, that the project budget for labor reflects these prevailing wage
requirements, and that the project complies with all other requirements of prevailing wage law,
including that Recipient’s subcontractors also comply with all applicable public works/prevailing
wage requirements.
9.
PROCUREMENT. At minimum, Recipient shall solicit at least three bids and select the
lowest bidder when procuring goods or services, where the costs are eligible for reimbursement
under this Agreement. In the event the Recipient is required by statute or policy to solicit
additional bids or follow a more stringent solicitation process, Recipient shall follow such
process. Recipient may also procure goods and services through California Government Code
section 4217.10.
10.
CALIFORNIA PUBLIC RECORDS ACT. Recipient acknowledges that SVCE is
subject to the California Public Records Act (Gov. Code § 6250 et seq.). SVCE acknowledges
that Recipient may submit information to SVCE that Recipient considers to be confidential,
proprietary, or trade secret information. Only such information clearly designated in writing as
“confidential” shall be deemed “Confidential Information.” Upon request or demand of any third
person or entity (“Requestor”) for the production, inspection, and/or copying of Confidential
Information, SVCE shall notify Recipient that such request has been made. Recipient shall be
solely responsible for taking whatever legal steps are necessary to protect Confidential
Information and to prevent its release to the Requestor. Without limiting SVCE’s right to
disclose Confidential Information as may be required by law, if Recipient takes no such action
after receiving the foregoing notice from SVCE, SVCE shall be permitted to release information
it deems subject to disclosure.

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

9.b

9.b

12.

SVCE:

Silicon Valley Clean Energy Authority
333 W. El Camino Real #330
Sunnyvale, CA 94087
Attention: Jessica Cornejo, Senior Program Specialist

RECIPIENT:

City of Campbell
Public Works Department
70 North First Street
Campbell, CA 95008
Attention: Peri Newby, Environmental Program Specialist

INDEPENDENT CONTRACTOR.

A.
Recipient shall at all times remain as to the SVCE a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of Recipient
shall at all times be under Recipient's exclusive direction and control. Neither SVCE nor any of
its officers, employees, agents, or volunteers shall have control over the conduct of Recipient or
any of Recipient's officers, employees, or agents except as set forth in this Agreement. Recipient
shall not at any time or in any manner represent that it or any of its officers, employees or agents
are in any manner officers, employees or agents of the SVCE. Recipient shall not incur or have
the power to incur any debt, obligation or liability whatever against SVCE, or bind SVCE in any
manner.
B.
No employee benefits shall be available to Recipient in connection with the
performance of this Agreement. Except for the fees paid to Recipient as provided in the
Agreement, SVCE shall not pay salaries, wages, or other compensation to Recipient for
performing services hereunder for SVCE. SVCE shall not be liable for compensation or
indemnification to Recipient for injury or sickness arising out of performing services hereunder.
13.
INDEMNIFICATION. Recipient shall indemnify, protect, defend and hold harmless
SVCE, its elected officials, officers, employees, volunteers, and representatives from any and all
suits, claims, demands, losses, defense costs or expenses, actions, liability or damages of
whatsoever kind and nature which SVCE, its officers, agents and employees may sustain or incur
or which may be imposed upon them for injury to or death of persons, or damage to property
arising out of Recipient’s acts or omissions arising out of or in any way related to the
performance or non-performance of this Agreement.
14.

INSURANCE.

A.
On or before the commencement of the term of this Agreement, Recipient shall
furnish SVCE with certificates showing the type, amount, class of operations covered, effective
dates, and dates of expiration of insurance coverage in compliance with the requirements in this
Section. Recipient shall maintain such coverage in full force at all times for the duration of this

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

11.
NOTICES. Any notices provided under this Agreement must be in writing and may be
given either by mail or e-mail to the following addresses:

9.b

Agreement, at its sole cost and expense. Nothing herein shall be construed as a limitation on
Recipient indemnification obligations under this Agreement.
Recipient shall maintain the following minimum insurance coverages:
1)

Workers’ compensation, as required by the State of California;

2)
Commercial general liability coverage with minimum limits of $1,000,000
per occurrence and $2,000,000 aggregate for bodily injury and property damage. ISO occurrence
Form CG 0001 or equivalent is required;
3)
Comprehensive automotive liability coverage with minimum limits of
$1,000,000 per accident for bodily injury and property damage. ISO Form CA 0001 or
equivalent is required.
C.
Such coverages shall be issued by an insurer(s) licensed to conduct business in the
State of California, with a minimum A.M. Best’s Insurance Rating of A:VII unless otherwise
approved in writing as satisfactory to SVCE.
D.
The insurance limits required by SVCE are not represented as being sufficient to
protect Consultant. Recipient is advised to confer with its insurance broker to determine
adequate coverage for Recipient.
15.
DEFAULT AND TERMINATION. Should an Event of Default occur, SVCE shall
provide a notice of default to Recipient and shall give Recipient at least fifteen (15) calendar
days from the date the notice is sent to cure the Event of Default. If Recipient fails to cure the
Event of Default within the time prescribed, SVCE may, at SVCE’s sole discretion, withhold
Grant Funds not yet disbursed hereunder, require the return or repayment of Grant Funds already
disbursed, and/or terminate this Agreement by written notice which shall be effective upon
receipt by Recipient. “Event of Default” shall mean the occurrence of any one or more of the
following events by Recipient: (a) any false statement, representation, or warranty contained in
this Agreement, the Application, or any other document submitted to SVCE; (b) failure to
comply with applicable laws; (c) a failure to maintain in effect any policy of insurance required
under this Agreement; or (d) a material breach of this Agreement.
16.
NON-APPROPRIATION. Recipient acknowledges that SVCE is a public agency. In
the event that sufficient funds for the performance of this Agreement are not appropriated by the
SVCE Board of Directors in any fiscal year covered by this Agreement, this Agreement may be
terminated by SVCE, without penalty, by giving notice to Recipient of such facts and of SVCE’s
intention to terminate.
17.
NON-WAIVER. Failure to exercise any right the SVCE may have or be entitled to, in
the event of default hereunder, shall not constitute a waiver of such right or any other right in the
event of a subsequent default.

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

B.

9.b

19.
ASSIGNMENT PROHIBITED. In no event shall the Recipient assign or transfer any
portion of this Agreement.
20.
GOVERNING LAW. This Agreement shall be governed by the laws of the State of
California. Any legal action brought under this Agreement must be instituted in the Superior
Court of the County of Santa Clara, State of California.
21.
NO THIRD-PARTY BENEFIT. The provisions of this Agreement are for the sole
benefit of the parties hereto and confer no rights, benefits, or claims upon any person or entity
not a party hereto.
22.
SEVERABILITY. If any provision of this Agreement is held to be invalid or
unenforceable for any reason, the remaining provisions will continue in full force without being
impaired or invalidated in any way. The parties agree to replace any invalid provision with a
valid provision that most closely approximates the intent and economic effect of the invalid
provision.
23.
RECIPIENT'S AUTHORITY. Recipient represents and warrants that (a) it has the
power and authority to enter into this Agreement and to perform its obligations hereunder; (b)
the person who executes this Agreement on its behalf has the necessary authority to bind
Recipient; and (c) neither the execution and delivery of this Agreement nor the performance of
its obligations hereunder will constitute a violation of, a default under, or conflict with any term
of any governance documents or other agreements to which it is bound.
24.
COUNTERPARTS. This Agreement may be executed in one or more counterparts, each
of which shall be deemed an original and all of which shall be taken together and deemed to be
one instrument. Faxed and PDF counterpart signatures are sufficient to make this Agreement
effective.
25.
ENTIRE AGREEMENT. This Agreement contains the entire understanding between
the parties relating to the obligations of the parties described in this Agreement. All prior or
contemporaneous agreements, understandings, representations and statements, oral or written,
are merged into this Agreement and shall be of no further force or effect. Each party is entering
into this Agreement based solely upon the representations set forth herein and upon each party's
own independent investigation of any and all facts such party deems material.

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

18.
AMENDMENT OF AGREEMENT. No modification, rescission, waiver, release or
amendment of any provision of this Agreement shall be made except by a written agreement
executed by the Recipient and the SVCE.

9.b

SILICON VALLEY CLEAN ENERGY AUTHORITY
_____________________________________
Girish Balachandran, Chief Executive Officer
APPROVED AS TO FORM:
________________________________
Trisha Ortiz, General Counsel
[COMPANY]
By: _____________________________
Name:
Title:
By: _____________________________
Name:
Title:
[*Note: Signatures of two corporate officers are required for corporations – First signature
must be one of the following: 1) the chairperson of the board; 2) the president; or 3) any vice
president. The second corporate signature must be one of the following: 1) the secretary; 2)
any assistant secretary; 3) the chief financial officer; or 4) any assistant treasurer. Signature
of City Manager is required for cities.]

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.

Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

9.b

EXHIBIT A

City of Campbell – Grant Application

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

9.b

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-9-

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

9.b

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-10-

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

9.b

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

9.b

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9.b

EXHIBIT B

Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

Scope of Work

As described in the ‘Resilience Benefits’ section from the Grant Application (Exhibit A):

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9.b

EXHIBIT C

Silicon Valley Clean Energy Community Resilience Program
Job Impacts Data Collection
Worksheet

Instructions: The form should be completed and submitted with each invoice. Each contractor and
subcontractor should complete a separate form. The information will be used by SVCE to better
understand the economic impacts of program investments and will have no impact on payment or
performance evaluation of the grantee or contractors. Please be as accurate and complete as possible.

Total
Employees
in Position*

Average
Hourly
Wage

Total Hours
Worked**

Position Title
Solar Installer
Installation Supervisor
Add rows***

EmployerSponsored
Health
Benefits? Y/N

*Sum of all individual employees with at least (1) labor hour during the invoice
period
**Sum of all the hours of all employees at this title/wage for the invoice period
***Add rows as need for additional employees
Note: If this reporting system does not align with the funding source of your project,
please contact SVCE to discuss possible reporting alternatives.

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Attachment: SVCE Community Resilience Program Grant Agreement [Revision 1] (Grant Agreement with SVCE)

Job Impacts Data Collection Worksheet

9.c

113025-KD
525 N16TH STREET, SACRAMENTO, CA 95811
PHONE: 916-299-3529

QUOTE
Zip

Description
2024 FORD F150 CREW CAB 4X4 LIGHTNING PRO
STATE OF CALIFORNIA CONTRACT

Qty
1

DATE
SALES REP
PHONE
FOB

REVISED 12/6

KAYLA
916-717-0362
CAMPBELL

Unit Price
$48,819.00

TOTAL
$48,819.00

$10,000.00
$1,200.00
$1,100.00

$10,000.00
$1,200.00
$1,100.00

$2,145.00
$145.00

$2,145.00
$145.00

$85.00

$85.00

SubTotal
DELIVERY
SALES TAX

$63,494.00
$700.00
$5,955.74

CA Tire Tax
TOTAL

$8.75
$70,158.49

EXTERIOR COLOR: WHITE
OPTIONS
1
1
1
1
1

EXTENDED RANGE BATTERY
PRO POWER ON BOARD
MAX TRAILER TOW PACKAGE (REQ WITH PRO
POWER ONBOARD)
TOW TECH PACKAGE
BACKUP ALARM

1

DOC FEE

SALES TAX CALCULATED AT 9.38%
BASED ON REGISTRATION ADDRESS
Payment Details
Cash

Check
Credit Card
Name
CC #

Office Use Only
Expires

$500 DISCOUNT WITH PAYMENT IN 20 DAYS

SIGNATURE________________________________DATE_________

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Attachment: Ford F-150 Lightening Pro Quote 12.08.23 (Grant Agreement with SVCE)

Customer
CAMPBELL
Name
Address
City
State
[email protected]
Phone

9.d
City of Campbell
Request for Budget Adjustments
Department/Program

Division

Date

Request No.

Public Works

715 - Environmental Services

December 19, 2023

BA-14

Budget to be Reduced
Description

Amount

Budget to be Increased
Fund/Program Account Number
209.715
209.715

7884
4523

Description
Machinery and Equipment
Other Grants

Amount
$

197,972
197,972

REASON FOR REQUEST - BE SPECIFIC:
To prepare budget adjustments for the purchase of a Ford F-150 Lightning Pro (all-electric truck) and PairTree Mobile Solar
Powered EV Charging Station ath the Service Yard. Costs incurred will be funded by a $197,972 Silicon Valley Clean Energy
Grant. Surplus grant funds will be retained for contingency purposes and applied to cover any additional costs that may be
incurred during the procurement and/or implementation process.

Will Fuentes
Finance Director

Todd Capurso
Public Works Director

Brian Loventhal
City Manager

Packet Pg. 61

Attachment: Budget Adjustment Form (Grant Agreement with SVCE)

Fund/Program Account Number

10

City
Council
Report
TITLE:

Item:
Category:
Meeting Date:

10
COUNCIL COMMITTEE
REPORTS
December 19, 2023

Approve Appointments to the Historic Preservation Board

RECOMMENDED ACTION
It is recommended that the City Council approve the recommendation of the Advisory
Commissioner Appointment Interview Subcommittee regarding appointments to the
Historic Preservation Board for one full term, expiring October 2027, and one short
term, expiring, October 2025.
BACKGROUND
Pursuant to Council Policy #1.9b regarding Advisory Commission Reappointments,
current Commissioners were notified of their term expiration and notices of the
upcoming vacancies were posted at City Hall, at the Campbell Library and on the City’s
website.
Historic Preservation Board: The term of Todd Walter expired October 31, 2023. Mr.
Walter is seeking reappointment. The passing of Board Member Corteway created an
additional vacancy for a short term expiring October 31, 2025.

DISCUSSION
The Advisory Commissioner Appointment Interview Subcommittee (Vice Mayor Landry
and Councilmember Furtado) will meet on December 18, 2023 to interview two
applicants for the Historic Preservation Board. The Council Subcommittee will report on
the interviews and make recommendations regarding the appointment of two members
to the Historic Preservation Board for one full term, expiring October 2027, and one
short term, expiring October 2025.
FISCAL IMPACT
There is no fiscal impact associated with these appointment recommendations.

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10
Approve Appointments to HPB

Page 2 of 2

Prepared by:
Andrea Sanders, City Clerk

Approved by:
Brian Loventhal, City Manager

Attachment:
a. Applications

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Attachment: Applications (Approve Appointments to HPB)

10.a

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10.a

CITY OF CAMPBELL
70 N. FIRST STREET
CAMPBELL, CA 95008-1423
APPLICATION FOR APPOINTMENT AS

HISTORIC
PRESERVATION BOARD MEMBER
__________________________________________________________
REQUIREMENTS:- Campbell resident and at least 18 years of age.

Bill Zhang
Name _______________________________________________________________________
Address

__________________________________

Telephone No: Home

_Work _______________ Email

If "Yes", give name of City or other jurisdiction:
____________________________________________________________________________

Director of Engineering
Present Occupation __________________________________________________________
(Give Title)
Name and Address of Present Employer (If employed)

Zilliz
Inc (AI company for world most popular vector database)
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Education:

Hangtian Middle School
High School _____________________________________________________
Carnegie Mellon University
College _________________________________________________________
Master of Science in Computer Science
Degree(s) Obtained ________________________________________________

What is your specific interest in this appointment?

Joining
the Historic Preservation Board of Campbell provides an opportunity to make
____________________________________________________________________________

a
meaningful contribution to the community, promote the city’s unique heritage, and
____________________________________________________________________________
actively
participate in shaping its future.
____________________________________________________________________________

1.Preserving
Cultural Heritage. 2. Community Engagement. 3.Contributing to Urban Planning
____________________________________________________________________________

Planning.
4.Influencing Policy Decisions: As a board member,I will have a direct role
____________________________________________________________________________
in
influencing policy decisions related to historic preservation. 5. Sense of Civic Duty:
____________________________________________________________________________

Joining
the board reflects a commitment to civic duty and a desire to actively
____________________________________________________________________________
contribute
to the betterment of the community, leaving a legacy for future generation.
____________________________________________________________________________

Signature _______________________________________ Date 12/04/2023
_______________________
Rev. 12/10
Packet Pg. 65

Attachment: Applications (Approve Appointments to HPB)

✔
Have you served in a similar capacity previously? Yes _____ No _______

11

City
Council
Report
TITLE:

Item:
Category:
Meeting Date:

11
NEW BUSINESS
December 19, 2023

City Council Reorganization

RECOMMENDED ACTION
That the City Council reorganize and appoint a Mayor and Vice Mayor for the 2024
calendar year.
DISCUSSION
Each December, the City Council elects its Mayor and Vice Mayor for the upcoming
year. Vice Mayor Landry will present outgoing Mayor Bybee with a plaque in recognition
of her service as Mayor in 2023. Following Mayor Bybee’s comments, the City Council
will conduct the election and reorganize as follows:
•
•
•
•
•

Appointment of Mayor
Remarks – Newly appointed Mayor
Appointment of Vice Mayor
Remarks – Newly appointed Vice Mayor
Congratulatory Comments – Council and Public

At the conclusion of the meeting, a reception and refreshments will follow to celebrate
the newly appointed Mayor and Vice Mayor.

Prepared by:
Andrea Sanders, City Clerk

Approved by:
Brian Loventhal, City Manager

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MEMORANDUM

City of Campbell
City Clerk’s Office

To:

Honorable Mayor and City Council

From:

Kristen Epolite, Deputy City Clerk

Subject:

Desk Item 1 – Revised Minutes – November 21, 2023 Study Session
Desk Item 4 – Revised Minutes – December 5, 2023 Regular Meeting

Date:

December 18, 2023

The purpose of this desk item is to note a revision in the November 21, 2023 Study
Session minutes to reflect that Vice Mayor Landry’s comment should read “Vice Mayor
Landry was not supportive of a tax ballot measure that increases property taxes.”
Also noted is a revision to the December 5, 2023 minutes for approval to reflect that as
part of his motion for item 19, Councilmember Furtado also included a direction to staff
to come back with a report on a potential earlier start of 7pm for council meetings in the
future, by code amendment.

1

payroll; impacts on annual amortization payment; and pension management
goals.

The City Council discussed the pros and cons of the five objective options.
Councilmember Furtado expressed support for some type of budget planning
and reserve fund with the possibility of paying slightly more than now on an
optional basis in a steady manner that is spread out over time.
Councilmember Lopez stated support for looking closer at the 115 Trust noting
the benefits and advantages to that. There would be benefits to a trust fund in a
recession but also for when more services would be needed and revenue for
operations and capital could go down. He stressed the importance of not only
having the reserve funds available but also to be able to fund city services that
are necessary for the community.
Vice Mayor Landry was not supportive of a tax ballot measure that
increases property taxes. She suggested looking further at employee contracts
prior to the next negotiations and looking at operating and capital expenses.
Councilmember Scozzola echoed Councilmember Furtado s comments on
having some foresight into the potential of another recession. He stressed the
importance of being able to cover all pensions regardless of the economic state
and stated support of the reserves.
Mayor Bybee requested additional information on the 115 Pension Trust. She
noted the importance of monitoring the capital and operating expenses. She
stated support of tax ballot measure and increasing the Transient Occupancy
Tax (TOT.) She suggested looking at other revenue streams such as the
business license tax. Mayor Bybee cautioned on the employee benefits to
CalPERS as it is a negotiated item and is impacted by neighboring cities
contributions. She requested additional information on what other neighboring
c
contributions are. She agreed with Councilmember Furtado s suggestion of
increasing our payment to decrease the amount each year.
ADJOURN
Mayor Bybee adjourned the meeting at 7:11 PM
APPROVED:

Minutes of November 21, 2023 City Council Meeting

Page
2
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Pg. 6

Minutes Acceptance: Minutes of Nov 21, 2023 6:00 PM (CONSENT CALENDAR)

Mr. Matusiewicz provided several tools and options for the Council s
consideration as follows: 1. Rainy Day pension volatility reserve with a $5
million minimum. 2. A funded status/ solvency of Plan. 3. Long-term interest
savings. 4. Defensive Unfunded Accrued Liability (UAL) restructuring (spreading
costs.) 5. Aggressive UAL restructuring (shortening term.) He recommended a
balanced approach to these options.

Wednesday, November 6. Council also opted to cancel January 7 for winter
recess, and move the January 21 meeting to Monday, January 13.

4

Mayor Bybee requested an earlier start time of 7pm be considered for future
meetings

SECONDER:
AYES:

Furtado
Lopez
Bybee, Landry, Furtado, Lopez, Scozzola

UNFINISHED BUSINESS
There was no unfinished business.
COUNCIL COMMITTEE REPORTS
20.
Council Committee Reports
Recommended Action: That the City Council report on activities from their
committee assignments.
Mayor Bybee attended the Downtown Campbell Business Association Carol of
Lights celebration.
Vice Mayor Landry attended the Advisory Commission Recognition Dinner; and
attended the Education Subcommittee tour of the Campbell Union School
Councilmember Lopez attended the Advisory Commission Recognition Dinner.
ADJOURN
Vice Mayor Landry, adjourned the meeting at 9:26 PM.
APPROVED:

Minutes Acceptance: Minutes of Dec 5, 2023 7:30 PM (CONSENT CALENDAR)

M/S: Furtado/Lopez
That the City Council adopt Resolution
13093 canceling the August 6, 2024 meeting; canceling the November
5, 2024 meeting and rescheduling to November 6, 2024; canceling the
January 7, 2025 meeting; canceling the January 21, 2025 meeting and
rescheduling to January 13, 2025 and that staff come back with a report on
a potential earlier start of 7pm for council meetings in the future, by code
amendment. The motion was adopted by the following roll call vote:

ATTEST:
Anne Bybee, Mayor
Kristen Epolite, Deputy City Clerk

Minutes of December 5, 2023 City Council Meeting

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