On the agenda: Campbell City of Campbell - Budget Study Session 04/25/2022 - Apr 25, 2022 — LPR Camera (Apr 25)

City Council Agenda
City of Campbell, 70 N. First St., Campbell, California

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STUDY SESSION MEETING OF THE CAMPBELL CITY COUNCIL
Monday, April 25, 2022 6:00 PM
City Hall Council Chamber - 70 N. First Street
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT
1.

Fiscal Year 2022-23 Budget Study Session – Operating Budget and Capital
Improvement Plan (CIP)
Recommended Action: That the City Council receive an update and provide
feedback on preliminary proposed Fiscal Year (FY) 2022-23 Operating Budget
and 2022 - 2026 Five-Year Capital Improvement Plan (CIP)

ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council
after distribution of the agenda packet are available for public inspection with the agenda packet
in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business
hours.
These
materials
will
also
be
available
on
the
City
website
at
https://www.ci.campbell.ca.us/agendacenter with the agenda packet following the last item of the
agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not
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1

City
Council
Report
TITLE:

Item:
Category:
Meeting Date:

1
Study Session
April 25, 2022

Fiscal Year (FY) 2022-23 Budget Study Session - Operating Budget
and Capital Improvement Plan (CIP)

RECOMMENDED ACTION
That the City Council receive an update and provide feedback on preliminary proposed
Fiscal Year (FY) 2022-23 Operating Budget and 2022 - 2026 Five-Year Capital
Improvement Plan (CIP).
BACKGROUND
At the April 5, 2022 Budget Study Session, staff provided City Council with Proposed
Workplans for Fiscal Year (FY) 2023 and received Council feedback. That feedback
was then used to prepare the Preliminary Proposed FY 2022 Operating Budget, the
2023 - 2027 Five-Year Capital Improvement Plan (CIP), and the latest update to the
Seven-Year Financial Forecast. These documents will be discussed at the April 25,
2022 Budget Study Session and staff requests Council feedback and direction so
that it may prepare a Final Proposed Budget and CIP to be introduced during a
public hearing on May 17, 2022. Please note that the focus of the April 25 operating
budget discussion will be the General Fund, which is the City’s primary operating fund.
However, at the May 17 Budget Introduction and the June 21 Budget Adoption, staff will
schedules for all other funds.
DISCUSSION
Preliminary Proposed FY 2022 Operating Budget (General Fund)
Enclosed as Attachment A is the Preliminary Fund Balance Report for the General
Fund, which shows FY 2020 Actuals, FY 2021 Actuals, FY 2022 Projected, FY 2022
Adopted (Original), and FY 2023 Proposed Revenues and Expenditures. Preliminary
Proposed FY 2023 Operating and Capital expenditure appropriations for the General
Fund total $59.94 million; including $275,000 in new appropriations to support Capital
Plan Improvement Reserve (CIPR) funded projects and $3.62 million in operating
transfers out to support other City operational and debt service funds. General Fund
operating transfers include those to the 2016 Lease Revenue Bond Debt Service Fund
($766,000), Vehicle & Equipment Replacement Fund ($81,000), Environmental
Services Fund ($455,000), Lighting and Maintenance Fund ($874,000), Information
Technology Fund ($169,000), and Gas Tax Fund ($1.28 million). Related General Fund

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FY 2023 Budget Study Session - Operating Budget and CIP

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revenue sources are balanced against expenditures and also total $59.94 million;
including $869,000 in operating transfers in from other funds to pay for indirect
overhead costs and a transfer of $1.22 million from the ARPA Fund to support allowable
ongoing operational costs. Please note the proposed FY 2023 ARPA transfer to the
General Fund is less than the approved $2.26 million transfer from the ARPA Fund in
FY 2022; thereby leaving an ARPA Fund balance of $4.18 million that can be spent on
other purposes. For reference, the City will receive $9.99 million in ARPA funding and
has until December 31, 2024 to obligate the funds and until December 31, 2026 to fully
spend them down. Furthermore, per Final Guidance from the US Treasury, the City’s
entire ARPA allocation may be shown as revenue loess and be flexibly spent on the
general provision of government services. While staff is being conservative in its use of
ARPA funds and believes that using them to balance the General Fund is fiscally
prudent, staff is also continuing to explore and develop plans for the directed use of
ARPA funds given Council direction and feedback received during the December 7,
2021 meeting1. These directed uses include the following; with some already included in
the Preliminary Proposed FY 2022 Operating Budget and some still under development:
•

Economic Recovery – Addressed in the Preliminary Proposed FY 2022
Operating Budget by the inclusion of Economic Development consulting services
and a Short-Term Economic Development Strategy. In addition, a plan for a
parklet program and support is currently under development, with initial
discussions held with Council at the April 19, 2022 meeting.

•

Wi-Fi Enhancements at the Campbell Community Center (CCC) – Approved
at the February 1, 2022 Mid-Year Update and staff will return to Council in the
near future with a vendor agreement.

•

Mental Health and Wellness – The purchase of a wellness app for public safety
personnel was approved during the February 1 Mid-Year Update and staff
continues to look at ways in which it can address citywide employee and
community wellness and partner with other agencies to address homelessness.

While the Preliminary Proposed FY 2023 Operating Budget includes all vacancy fill
requests (Attachment B), temporary part-time staffing requests, supplies and services
requests, and labor negotiation parameters recently discussed with City Council, it does
not yet include new position requests due to the need to vet those more thoroughly with
Council and staff’s sensitivity to labor negotiations with most all bargaining groups which
are currently underway. Personnel requests will be presented separately at the Study
Session on April 25.
Staff would also like to make Council aware of increases and additions to supplies and
services which are included with the Preliminary Proposed FY 2023 Operating Budget
(Attachment C). These are significant items which are over $10,000 and meet either
staff identified operational needs or Workplan objectives.
Meeting Minutes – December 7, 2021 City Council Meeting
https://www.campbellca.gov/AgendaCenter/ViewFile/Agenda/_12212021-2429
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FY 2023 Budget Study Session - Operating Budget and CIP

Preliminary Update to Seven-Year Financial Forecast
Enclosed as Attachment D is the Preliminary Update to Seven-Year Financial
Forecast for the General Fund, which shows four (4) years of historical actuals (FY
2018 to FY 2021), current year projected actuals (FY 2022), and seven (7) years of
projected actuals through FY 2029. These projections take into account any of the
expenditure items referenced previously, but also projected revenues.
Below in Table 2, Council will find a summary of projected General Fund revenues
compared to expenditures during this time period as well as estimated surpluses or
deficits. Please note though that this is only one possible future for the City based on
the assumptions to be detailed below and future year trending based off of those
assumptions. Should actions be taken to reduce expenditures beyond any measures
taken to date, revenues increase through new or modified sources, or the economy
recovers more quickly or more slowly than expected, actual results could deviate from
projected results, which are based upon best data as of today:
Table 2 – General Fund Revenues vs. Expenditures (Estimated) (April 25, 2022)
Revenues
Expenditures
Surplus/(Deficit)

FY 2023
59,940,870
59,940,870
-

FY 2024
64,465,400
62,128,600
2,336,800

FY 2025
66,756,627
64,392,900
2,363,727

FY 2026
67,203,759
66,211,200
992,559

FY 2027
70,347,600
68,543,600
1,804,000

FY 2028
73,492,500
70,669,900
2,822,600

FY 2029
76,788,700
72,776,400
4,012,300

As shown in Table 2, staff is again projecting a balanced budget in FY 2023, but this
does not yet include any costs for new position requests. Should Council wish to move
forward with those requests, they will reduce estimated surplus amounts shown above.
Please also note that the Seven-Year Financial Forecast again assumes a measured,
but reduced use of American Rescue Plan Act (ARPA) funds to balance General Fund
operational costs until ongoing revenues recover and are able to fully support ongoing
expenditures. However, the City Council may wish to revise this approach and direct
more or less for ongoing operations and more or less towards directed purposes and
projects.
The financial information above is also visually presented in Graph 1 below. In addition
to a seven-year forecast, this graph also provides five-year historical look back:
Graph 1 – General Fund Revenues vs. Expenditures (Estimated and Historical)

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FY 2023 Budget Study Session - Operating Budget and CIP

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Given the updated forecast, total General Fund reserves are estimated to return to their
targeted levels by FY 2027 and be above their targeted levels in out years. The
forecast could change further should ongoing labor negotiations result in higher costs
than expected, further action regarding ongoing costs be taken, additional revenue
sources be secured, or a quicker and larger than expected economic recovery occur. A
comparison to target levels set by Council Policy is shown in Graph 2 below:
Graph 2 – General Fund Reserves (Targeted vs Actual and Projected Actual)

Table 3 below provides a summary of projected General Fund discretionary reserves
over the seven-year forecast from FY 2023 to FY 2029 and considers potential
surpluses and deficits identified above:

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FY 2023 Budget Study Session - Operating Budget and CIP

Table 3 – General Fund Discretionary Reserves (Estimated)
Econ. Fluct.
Emergency
Operating
PERS
Total
% of Expend.

FY 2023
9,028,076
2,585,719
1,000,000
2,252,000
14,865,795
24.8%

FY 2024
9,028,076
4,922,519
1,000,000
2,252,000
17,202,595
27.7%

FY 2025
9,742,585
6,571,737
1,000,000
2,252,000
19,566,322
30.4%

FY 2026
10,586,505
6,720,376
1,000,000
2,252,000
20,558,881
31.1%

FY 2027
12,076,121
7,034,760
1,000,000
2,252,000
22,362,881
32.6%

FY 2028
14,584,141
7,349,340
1,000,000
2,252,000
25,185,481
35.6%

FY 2029
18,266,911
7,678,870
1,000,000
2,252,000
29,197,781
40.1%

The following summarizes key assumption made for revenues and expenditures:
REVENUES
• Property Taxes – Property tax is the General Fund’s largest revenue source and
has been the one bright spot during the COVID-19 pandemic; fueled by
increasing housing prices, increasing demand for larger work-from-home spaces,
and very low mortgage interest rates. In FY 2022, the City is expected to receive
$18.58 million in within the General Fund. On February 3, 2022, the Santa Clara
County Assessor’s Office provided an update on FY 2021 property tax collections
to date and projected 5.2% assessed value growth for Campbell in FY 2023. This
has been factored into the Preliminary Proposed FY 2023 Operating Budget.
Beyond FY 2023, staff estimates steady 5-7% growth which mirrors pre-COVID
recessionary property tax growth levels. Property Tax estimates also include
substantially higher Educational Revenue Augmentation Fund (ERAF) revenues
which are paid by the State to the City through property tax and have been much
higher than expected the past year due to increasing property valuations.
•

Sales and Use Tax - Sales tax is the General Fund’s second largest revenue
source. While staff is conservative in its revenue estimates and only shows 3%
growth in FY 2023 and beyond, it does note that there is good reason for
optimism should current economic trends continue. However, staff also notes
that supply chain disruptions, inflationary pressures, the war in Ukraine, and
lingering pandemic effects provide headwinds to consumer and business
spending and further economic growth.

•

Charges for Service - As a whole in Charges for Service in the General Fund,
staff is estimating a 15.0% increase in FY 2023 when compared to the year-end
estimate for FY 2022. At $4.84 million, this is almost a full return to prerecessionary levels and proposed operational costs in departments such as
Recreation and Community Services reflect this return to “normal”. However, in
future years, staff estimates more regular 3% growth.

•

Transient Occupancy Tax (TOT) - TOT is collected by City hotels on behalf of
the City and must be reported on and remitted within 30 days of the close of the
month being reported. For presentation purposes and so as to align with
categorization in the City’s Annual Financial report, it is shown together with
Other Taxes. Given increased personal and business travel due improving
pandemic conditions, staff’s latest TOT estimates for FY 2022 were increased to
$2.4 million. In FY 2019, the last normal year before the COVID-19 pandemic,
City TOT revenue equaled $4.8 million. While many economists forecast a

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strong rebound for hotels by calendar year 2023, due to pent up demand for
personal travel, staff is much more conservative and feels that there is great
uncertainty surrounding Campbell hotels since they appear to be used more for
business travel. At this time, it is unknown how quickly that business travel will
rebound and whether it will fully rebound to pre-pandemic levels due to increased
utility and cost effectiveness of virtual meetings. Thus, staff forecasts a slow
return to normal and TOT revenues of $3.0 million in FY 2023, followed by $4.5
million in FY 2024, and $4.6 million in FY 2025. Not until FY 2026 does staff
forecast a return to pre-pandemic levels for Campbell hotels. Please note that
these estimates do not include any new hotels which may be constructed in the
future, potential increases to TOT rates, or the collection of TOT from short-term
rentals. Any of those factors could positively impact TOT revenue estimates.
Conversely, hotel closures could also negatively impact TOT revenue. However,
remaining hotels might also pick up the travelers that would have otherwise
stayed at a shuttered hotel. At this time, staff recommends caution when
forecasting TOT revenue, but feels that its forecast is reasonable and based on
sound assumptions and data.
•

License and Permits - Licenses and Permits are the General Fund’s sixthlargest revenue source. Given anticipated development, staff estimates 17.3%
growth in this area in FY 2023. After FY 2023, staff estimates level 3% annual
growth in revenues from Licenses and Permits through FY 2029. Should
significant new developments be built within Campbell which are not currently
known, Licenses and Permits and Other Taxes could increase at a higher rate
than what is shown in the seven-year financial forecast. This revenue source
may also be impacted by the new Housing Element currently being prepared by
staff and consultants and new housing units required by the State. Once the
Housing Element is prepared and fully analyzed, staff will review this revenue
source again and revise as appropriate.

EXPENDITURES
• Employee Costs – Labor agreements with most all bargaining groups expire on
June 30, 2022 and the City will be commencing negotiations shortly.
Nevertheless, so as to make sure any associated cost increases can be paid
supported, staff made certain salary and benefit assumptions which are
consistent with recent Council discussions. More details will be provided publicly
once tentative agreements are reached.
Supplies and Services – In the General Fund, staff is proposing a 4.5%
increase to supplies and services costs in FY 2023 when compared to FY 2022
Year-End Estimates. More detail on significant items which are over $10,000 are
again shown in Attachment C. After FY 2023, staff is estimating level 3% annual
growth through FY 2029, consistent with normal and average inflationary growth
levels.
Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP)
•

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FY 2023 Budget Study Session - Operating Budget and CIP

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Enclosed as Attachment E is the Preliminary Proposed 2023 - 2027 Five-Year
Capital Improvement Plan (CIP). This attachment provides a comprehensive
Overview and Introduction of the Proposed CIP, Financial Summaries, Funding
Schedules, a list of FY 2023 Proposed Projects, Detailed Project Sheets for new
projects, and an updated Unfunded Projects list. The attachment provides complete
details for the Proposed CIP and staff will present them to Council during the April 25
Budget Study Session.
FISCAL IMPACT
Complete fiscal impacts are detailed in the preceding sections with Preliminary
Proposed FY 2023 Operating and Capital expenditure appropriations for the General
Fund totaling $59.94 million and balanced against related General Fund revenue
sources also totaling $59.94 million. Furthermore, the CIP has a FY 2023 cost of
$44.12 million and a five-year cost of $89.86 million (including previously committed
carryover funds). However, until approved on June 21, fiscal impacts may change as
more current information becomes available or needs change and staff will update
Council if they do.

Prepared by:

Will Fuentes, Finance Director

Approved by:
Brian Loventhal, City Manager

Attachment:
a.
b.
c.
d.
e.

Fund Balance Report (FY 2023 Preliminary) - General Fund
Vacancy List (as of 04-22-22)
Significant Supplies and Services Increases and Requests Over $10,000
7-Year General Fund Forecast (04-25-22 Update)
Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP)

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1.a

FUND BALANCE REPORT
GENERAL FUND

Beginning Fund Balance July 1

(A)

FY 2020 Actual
$ 20,977,164

FY 2021 Actual
$ 16,221,855

FY 2022 Est.
14,865,795

FY 2022 Adop.

FY 2023 Prop.
$ 14,865,795

%Chg*

$

$

17,911,445
14,478,163
6,375,527
2,963,368
85,149
(8,137)
1,414,419
3,327,691
1,894,089
82,509
79,962
‐
‐
‐
5,364,551
53,968,736 $

18,583,168
15,587,825
7,637,896
3,319,200
62,000
207,282
1,001,924
4,208,576
2,556,900
132,327
82,100
‐
‐
‐
4,760,470
58,139,668

$

18,847,020
15,521,900
7,210,365
2,738,858
160,000
395,900
5,839,504
3,310,465
2,116,800
126,268
72,100
‐
‐
‐
791,371
57,130,551

$

20,314,500
15,903,012
8,422,400
3,894,820
67,500
310,900
998,600
4,837,900
2,883,200
134,800
84,600
‐
‐
‐
2,088,638
59,940,870

7.8%
2.5%
16.8%
42.2%
‐57.8%
‐21.5%
‐82.9%
46.1%
36.2%
6.8%
17.3%
N/A
N/A
N/A
163.9%
4.9%

$

18,818,409
12,773,859
16,289,291
492,256
1,693,453
‐
4,251,537
54,318,804

$

20,012,998
11,557,546
18,988,765
496,600
1,693,453
‐
3,696,743
56,446,106

$

19,773,320
11,415,771
17,241,224
496,600
1,693,453
‐
3,548,091
54,168,458

$

21,938,688
12,069,963
19,843,024
500,600
1,693,453
‐
3,620,141
59,665,870

11.0%
5.7%
15.1%
0.8%
0.0%
N/A
2.0%
3.0%

$
$

‐
1,005,991
1,005,991
55,324,796

$
$

‐
1,693,563
1,693,563
58,139,668

$
$

‐
815,634
815,634
54,984,092

$
$

‐
275,000
275,000
59,940,870

N/A
‐66.3%
‐66.3%
9.0%

$

310,840
2,773,206
339,328
4,018,012
1,783,488
2,554,639
577,601
21,496,304
9,556,560
5,044,678
‐
6,870,140
‐
55,324,796

$

343,601
2,701,236
572,244
4,216,553
1,933,484
4,399,943
532,544
19,735,619
9,856,600
6,115,684
‐
7,732,160
‐
58,139,668

$

353,921
2,647,689
537,161
4,577,759
1,868,658
2,809,540
523,658
19,302,148
9,856,600
5,954,660
‐
6,552,299
‐
54,984,092

$

364,265
3,059,211
665,073
6,346,344
2,195,882
3,466,074
582,809
21,043,930
10,310,640
6,394,272
‐
5,512,370
‐
59,940,870

2.9%
15.5%
23.8%
38.6%
17.5%
23.4%
11.3%
9.0%
4.6%
7.4%
N/A
‐15.9%
N/A
9.0%

(0) $

2,146,458

$

(A) ‐ Econ Flucuations + Emergency + Unassigned + PERS

Revenues
Property Tax
Sales & Use Taxes
Other Taxes
Licenses and Permits
Fines/Forfeits/Penalties
Investments Income
Intergovernmental Revenue
Charges for Service
Leases & Rentals
Miscellaneous Revenues
Other Revenues
Special Assessments
Charges to Operating Depts.
OFS ‐ Bonds & Loans
OFS ‐ Operating Transfers In
Total Revenues

$

17,208,898
13,493,745
7,962,878
2,481,986
216,065
542,846
1,009,428
3,917,007
2,543,937
232,556
22,646
‐
‐
‐
974,801
50,606,793

$

19,012,655
13,094,052
17,143,650
529,364
1,598,459
‐
2,858,545
54,236,723

$
$

45,359
1,080,020
1,125,379
55,362,103

Expenditures by Department
City Council
City Manager's Office
City Clerk's Office
Recreation & Comm Srvcs
Finance
Community Development
Legal Services
Police Department
Fire Services
Public Works
WVSWMA JPA
Non‐Departmental (Other)
Vacancy Savings
Total Expenditures by Department

$

319,130
3,728,553
532,827
5,854,410
1,723,430
2,982,785
593,137
19,834,223
9,126,693
5,271,024
‐
5,395,890
‐
55,362,103

Revenues vs Expenditures

$

(4,755,309) $

(1,356,060) $

Ending Fund Balance June 30

$

16,221,855

14,865,795

Expenditures by Type
OPERATING
Salaries
Benefits
Supplies & Services
Other Charges
Rents & Leases
Debt Service
Operating Transfers Out
Sub‐Total Operating
CAPITAL
Capital Outlay
Capital Transfers Out
Sub‐Total Capital
Total Expenditures by Type

$

$

14,865,795

$

‐
14,865,795

*% Change from FY 2022 Adopted Budget to FY 2023 Proposed Budget

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Attachment: Fund Balance Report (FY 2023 Preliminary) - General Fund (FY 2023 Budget Study Session - Operating Budget and CIP)

101

1.b

Department
CITY MANAGER
CITY MANAGER
COMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT
PUBLIC SAFETY
PUBLIC SAFETY
PUBLIC SAFETY
PUBLIC SAFETY
PUBLIC SAFETY
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
RECREATION & COMMUNITY SERVICES
RECREATION & COMMUNITY SERVICES
RECREATION & COMMUNITY SERVICES

Job Title
ADMIN ANALYST I
HR ANALYST
ADMIN ANALYST I
BUILDING OFFICIAL
PLANNING TECHNICIAN
POLICE OFCR
POLICE RCDS SPEC
POLICE RCDS SPEC
PROPERTY/EVIDENCE SPEC
PS DISPATCHER
ADMIN ANALYST I
ASSOC CIVIL ENGR
BLDG MNT LEAD WKR
EQUIP MNT SPVSR
LGT/TRF SIG SPVSR
PARK MNT SPVSR
PUBLIC WKS SUPT
STR MNT LEAD WKR
REC PROG COORD
REC PROG COORD
REC PROG COORD

Status
RECRUITMENT ‐ IN PROGRESS
RECRUITMENT ‐ IN PROGRESS
RECRUITMENT ‐ IN PROGRESS
VACANT ‐ FREEZE (PROPOSED TO FILL)
RECRUITMENT ‐ IN PROGRESS
VACANT ‐ APPROVED TO BE FILLED
VACANT ‐ APPROVED TO BE FILLED
VACANT ‐ APPROVED TO BE FILLED
RECRUITMENT ‐ IN PROGRESS
RECRUITMENT ‐ IN PROGRESS
RECRUITMENT ‐ IN PROGRESS
RECRUITMENT ‐ IN PROGRESS
VACANT ‐ APPROVED TO BE FILLED
POTENTIAL RECLASSIFICTION
POTENTIAL RECLASSIFICTION
VACANT ‐ FREEZE (PROPOSED TO FILL)
VACANT ‐ APPROVED TO BE FILLED
VACANT ‐ APPROVED TO BE FILLED
RECRUITMENT ‐ IN PROGRESS
RECRUITMENT ‐ IN PROGRESS (3)
RECRUITMENT ‐ IN PROGRESS (4)

Bargaining Unit
CMEA
CONF
CMEA
MGMT
CMEA
CPOA
CPCEA
CPCEA
CPCEA
CPCEA
CMEA
CMEA
CMEA
CARP
CARP
MGMT
MGMT
CARP
CMEA
CMEA
CMEA

Budget Unit
CITY MANAGER ‐ ADMIN
PERSONNEL SERVICES
COMMUNITY DEV ‐ ADMIN
BUILDING CODES REGULATION
CURRENT PLANNING
FIELD SERVICES
RECORDS
RECORDS
RECORDS
COMMUNICATIONS
PUBLIC WORKS ‐ ADMIN
ENGINEERING
BUILDING MAINTENANCE
VEHICLE/EQUIP MAINT SVCS
SIGNALS & LIGHTING MAINT
PARK MAINTENANCE
MAINTENANCE ‐ ADMIN
STREET MAINTENANCE
SR CITIZEN SERVICES
CAMPBELL COMMUNITY CENTER
SPORTS, AQUATICS & FITNESS
TOTAL FTE's

Page 1 of 1

FTE Hire By Date Hire Step Total Comp.
1.00
7/1/2022
3 $
168,651
1.00
7/1/2022
3 $
167,832
1.00
7/1/2022
3 $
168,651
1.00
7/1/2022
3 $
221,018
1.00
7/1/2022
3 $
136,479
1.00
7/1/2022
1 $
188,296
1.00
7/1/2022
3 $
129,374
3 $
129,374
1.00
7/1/2022
1.00
7/1/2022
3 $
131,070
1.00
7/1/2022
3 $
158,075
1.00
7/1/2022
3 $
168,651
1.00
7/1/2022
3 $
193,533
1.00
7/1/2022
3 $
156,718
1.00
1/1/2023
3 $
82,266
1.00
1/1/2023
3 $
86,914
1.00
7/1/2022
3 $
194,431
3 $
226,508
1.00
7/1/2022
1.00
7/1/2022
3 $
136,610
1.00
7/1/2022
3 $
142,400
1.00
7/1/2022
3 $
142,400
1.00
7/1/2022
3 $
142,400
21.00

TOTAL COST $

3,271,651

Attachment: Vacancy List (as of 04-22-22) (FY 2023 Budget Study Session - Operating Budget and CIP)

Vacancy List (04‐22‐22)

Packet Pg. 10

1.c

•

•
•

•

•

•
•

City Manager’s Office
o +$17,200 – Resumption of in-person Employee Engagement Events
o +$30,000 – Increased Job Announcement Postings
o +$35,000 – New HR Software for Recruitment, Onboarding, Training, etc.
o +$50,000 – Increased Labor Relations Legal Fees
o +$150,000 - Economic Development Plan Consultant
o +$50,000 - Short Term Economic Dev Strategy
City Clerk
o +$16,000 – Records, Disclosure, and CPRA Systems
o +$45,000 – Election Expenses
Recreation & Community Services
o +$17,000 – Production of Activity Guide by Outside Contractors
o +$44,000 – Resumption of Trips and Special Events in Adult Services
o +$12,000 – Purchase of New Chairs and Tables for M-50 Rental Space
o +$32,800 – Contractual Security and Janitorial needs for CCC Rentals
o +$47,500 – Marketing for a full-season of Theatre shows
o +$34,000 – Increased costs to rent Theatre Equipment
o +$356,500 – Increased Contractual Theatre Management and Event
costs (post-pandemic); offset by ticket sale and other theatre revenue
o +$24,000 – Increased Cleaning, Custodial, and Security Services at
Theatre
o +$212,500 – Increased demand for Contractual Sports Camp
Instructors; offset by program fees
o +$24,300 – Resumption of Two (2) Fun Runs; offset by program fees
o +$68,000 – Resumption of Day Camp Field Trips; offset by program fees
Finance
o +$100,000 - Finance / HR System Needs Assessment and Related
Services
o +$40,000 – Comprehensive User Fee Study Update
o +$30,000 – Increased County Property Tax Administration Fees; offset
by increases to Property Tax revenue
Community Development
o +$13,000 – Increased Office Supply and Equipment expenses
o +$10,000 – Enhancements to Permitting Software
o +$25,000 – Downtown Parking Study
Legal Services
o +$52,000 – Increased Citywide Legal Services needs
Public Safety
o +$25,000 – Increased Contractual Background Check costs for
recruitments
o +$24,000 – Increased Arson and POST (reimbursable) Training costs
o +$20,000 – Increased Mobile Connectivity costs
o +$35,000 – SWAT Replacement Vests and CERT Equipment
o +$25,000 – Drone Software and Supplies
o +$50,000 – Intersection LPR Cameras annual costs (approved at FY
2022 Mid-Year)

Packet Pg. 11

Attachment: Significant Supplies and Services Increases and Requests Over $10,000 (FY 2023 Budget Study Session - Operating Budget and

Significant Supplies and Services Increases and Requests Over $10,000

1.c

•

•

o +$454,000 – Contractual increase to County Fire Services agreement
Public Works
o +$40,000 – Increased use of Engineering Consultant Services
o +$100,000 – Facilities Conditions Assessment
o +$116,000 – Anticipated cost increases to Contractual Custodian
Services
Non-Departmental
o +$52,800 – Increased Utility Costs
o +$314,300 – Increased General Liability and Property Insurance
Premiums and Claims expense

Packet Pg. 12

Attachment: Significant Supplies and Services Increases and Requests Over $10,000 (FY 2023 Budget Study Session - Operating Budget and

Significant Supplies and Services Increases and Requests Over $10,000

General Fund (101) Historical (5‐years) and Forecasted (7‐years) Revenues and Expenditures
REVENUES BY TYPE
Base Revenues
Property Taxes
Sales & Use Taxes
Other Taxes
Licenses & Permits
Fines/Forfeits/Penalties
Investment & Other Interest Income
Intergovernmental Revenue
Charges For Services
Leases & Rentals
Miscellaneous Revenues
Other Revenues
OFS ‐ Bonds & Loans
OFS ‐ Operating Transfers
Sub‐Total Base Revenues
Adjustments to Revenue
CARES Act Funding
ARPA Funding ($9.997 Million Total)
Sub‐Total Revenue Adjustments
TOTAL REVENUES

FY 2018
Actuals
14,004,162
14,859,014
9,698,920
2,411,868
303,382
180,905
275,179
4,927,321
2,813,008
213,057
‐
‐
1,462,489
51,149,304

FY 2019
Actuals
15,607,316
15,684,222
9,539,163
2,062,086
274,478
998,446
761,116
5,037,369
2,913,689
191,982
‐
20
1,294,226
54,364,113

FY 2020
Actuals
17,208,898
13,493,745
7,962,878
2,481,986
216,065
542,846
1,009,428
3,917,007
2,543,937
232,556
22,646
‐
974,801
50,606,793

FY 2021
Actuals
17,911,445
14,478,163
6,375,527
2,963,368
85,149
(8,137)
892,283
3,327,691
1,894,089
82,509
79,962
‐
3,149,881
51,231,930

FY 2022
Estimated
18,583,168
15,587,825
7,637,896
3,319,200
62,000
207,282
1,001,924
4,208,576
2,556,900
132,327
82,100
‐
2,499,431
55,878,629

FY 2023
Estimated
20,314,500
15,903,012
8,422,400
3,894,820
67,500
310,900
998,600
4,837,900
2,883,200
134,800
84,600
‐
868,900
58,721,132

FY 2024
Estimated
21,317,500
16,327,900
10,100,900
4,011,700
69,600
320,200
1,029,500
4,936,500
2,969,700
138,800
87,100
‐
895,000
62,204,400

FY 2025
Estimated
22,576,700
16,799,400
10,428,700
4,132,100
71,700
329,800
1,061,700
5,227,000
3,058,800
142,800
89,700
‐
921,900
64,840,300

FY 2026
Estimated
23,911,000
17,265,359
10,767,900
4,256,000
73,800
339,600
1,094,900
5,155,600
3,150,600
147,000
92,400
‐
949,600
67,203,759

FY 2027
Estimated
25,556,900
17,794,100
11,128,100
4,383,700
76,000
349,800
1,129,600
5,459,600
3,245,200
151,300
95,200
‐
978,100
70,347,600

FY 2028
Estimated
27,317,100
18,327,900
11,501,700
4,515,300
78,200
360,300
1,165,500
5,622,700
3,342,600
155,700
98,100
‐
1,007,400
73,492,500

FY 2029
Estimated
29,199,700
18,877,800
11,889,300
4,650,700
80,500
371,100
1,202,700
5,775,400
3,442,800
160,100
101,000
‐
1,037,600
76,788,700

‐
‐
‐
51,149,304

‐
‐
‐
54,364,113

‐
‐
‐
50,606,793

522,136
2,214,670
2,736,806
53,968,736

‐
2,261,039
2,261,039
58,139,668

‐
1,219,738
1,219,738
59,940,870

‐
2,261,000
2,261,000
64,465,400

‐
1,916,327
1,916,327
66,756,627

‐
‐
‐
67,203,759

‐
‐
‐
70,347,600

‐
‐
‐
73,492,500

‐
‐
‐
76,788,700

EXPENDITURES BY TYPE
Base Expenditures
Salaries
Benefits
Supplies & Services
Other Charges
Rents & Leases
Debt Service
Capital Outlay
Operating Transfers
Capital Transfers
Sub‐Total Base Expenditures
Adjustments to Expenditures
Renewed Set Aside for CIPR: Target $1.5M/yr
PERS UAAL Increases (Invest. Target) (Misc)
PERS UAAL Increases (Invest. Target) (Safety)
Sub‐Total Expenditure Adjustments
TOTAL EXPENDITURES

FY 2018
Actuals
18,395,040
9,661,058
16,660,648
881,806
1,927,483
‐
98,978
2,971,131
2,996,506
53,592,651

FY 2019
Actuals
18,977,226
11,052,287
16,939,305
579,176
1,928,975
‐
33,882
3,096,268
1,209,938
53,817,057

FY 2020
Actuals
19,012,655
13,094,052
17,143,650
529,364
1,598,459
‐
45,359
2,858,545
1,080,020
55,362,103

FY 2021
Actuals
18,747,267
11,193,702
17,359,667
443,950
1,693,453
‐
‐
3,541,990
2,230,931
55,210,960

FY 2022
Estimated
20,012,998
11,557,546
18,988,765
496,600
1,693,453
‐
‐
3,696,743
1,693,563
58,139,668

FY 2023
Estimated
21,938,688
12,069,963
19,843,024
500,600
1,693,453
‐
‐
3,620,141
‐
59,665,870

FY 2024
Estimated
22,597,000
12,454,900
20,356,200
515,600
1,744,200
‐
‐
3,728,700
‐
61,396,600

FY 2025
Estimated
23,275,100
12,876,400
21,049,100
531,100
1,796,600
‐
‐
3,840,600
‐
63,368,900

FY 2026
Estimated
23,973,500
12,925,500
21,595,100
547,000
1,850,300
‐
‐
3,955,800
‐
64,847,200

FY 2027
Estimated
24,692,900
13,273,800
22,327,300
563,400
1,905,700
‐
‐
4,074,500
‐
66,837,600

FY 2028
Estimated
25,434,000
13,631,900
22,908,000
580,300
1,963,000
‐
‐
4,196,700
‐
68,713,900

FY 2029
Estimated
26,196,700
13,999,900
23,681,600
597,700
2,021,900
‐
‐
4,322,600
‐
70,820,400

‐
‐
‐
‐
53,592,651

‐
‐
‐
‐
53,817,057

‐
‐
‐
‐
55,362,103

‐
‐
‐
‐
55,210,960

‐
‐
‐
‐
58,139,668

275,000
‐
‐
275,000
59,940,870

550,000
99,000
83,000
732,000
62,128,600

750,000
149,000
125,000
1,024,000
64,392,900

1,000,000
198,000
166,000
1,364,000
66,211,200

1,250,000
248,000
208,000
1,706,000
68,543,600

1,500,000
248,000
208,000
1,956,000
70,669,900

1,500,000
248,000
208,000
1,956,000
72,776,400

SURPLUS/(DEFICIT)

(2,443,347)

547,055

(4,755,309)

(1,242,224)

(0)

2,336,800

2,363,727

992,559

1,804,000

2,822,600

4,012,300

A‐1 Summary

Page 1 of 4

‐

Attachment: 7-Year General Fund Forecast (04-25-22 Update) (FY 2023 Budget Study Session - Operating

1.d

Packet Pg. 13

General Fund (101) Historical (5‐years) and Forecasted (7‐years) Revenues and Expenditures
Graph Data (Revenues vs. Expenditures)
Revenues
Expenditures
Surplus/Deficit

FY 2018
51,149,304
53,592,651
(2,443,347)

FY 2019
54,364,113
53,817,057
547,055

FY 2020
50,606,793
55,362,103
(4,755,309)

FY 2021
53,968,736
55,210,960
(1,242,224)

FY 2022
58,139,668
58,139,668
(0)

FY 2023
59,940,870
59,940,870
‐

FY 2024
64,465,400
62,128,600
2,336,800

FY 2025
66,756,627
64,392,900
2,363,727

FY 2026
67,203,759
66,211,200
992,559

FY 2027
70,347,600
68,543,600
1,804,000

FY 2028
73,492,500
70,669,900
2,822,600

FY 2029
76,788,700
72,776,400
4,012,300

General Fund Revenues vs. Expenditures

80,000,000

75,000,000

70,000,000

65,000,000

60,000,000

55,000,000

50,000,000

45,000,000
FY 2018

FY 2019

FY 2020

FY 2021

FY 2022

FY 2023

Revenues

A‐1 Summary

FY 2024

Expenditures

Page 2 of 4

FY 2025

FY 2026

FY 2027

FY 2028

FY 2029

Attachment: 7-Year General Fund Forecast (04-25-22 Update) (FY 2023 Budget Study Session - Operating

1.d

Packet Pg. 14

General Fund (101) Historical (5‐years) and Forecasted (7‐years) Revenues and Expenditures
RESERVES
Targets (by Council Policy)
Economic Fluctuations (16.67% of Expend.)
Emergency (10% of Revenues)
Operating ($1 million)
PERS (No established target)
Total Reserve Target

FY 2018
6,000,000
5,114,900
1,000,000
2,252,000
14,366,900

FY 2019
9,192,787
5,586,316
1,000,000
2,252,000
18,031,103

FY 2020
9,373,782
5,060,679
1,000,000
2,252,000
17,686,461

FY 2021
9,028,076
5,396,874
1,000,000
2,252,000
17,676,950

FY 2022
9,691,883
5,813,967
1,000,000
2,252,000
18,757,850

FY 2023
9,992,143
5,994,087
1,000,000
2,252,000
19,238,230

FY 2024
10,356,838
6,446,540
1,000,000
2,252,000
20,055,378

FY 2025
10,734,296
6,675,663
1,000,000
2,252,000
20,661,959

FY 2026
11,037,407
6,720,376
1,000,000
2,252,000
21,009,783

FY 2027
11,426,218
7,034,760
1,000,000
2,252,000
21,712,978

FY 2028
11,780,672
7,349,250
1,000,000
2,252,000
22,381,922

FY 2029
12,131,826
7,678,870
1,000,000
2,252,000
23,062,696

Actual/Projected
FY 2018
Economic Fluctuations
6,000,000
Emergency
5,114,900
Operating
1,000,000
PERS
2,252,000
Total Reserve Actual/Projected
14,366,900
*Red denotes an acutal or anticiapted draw on a Reserve Fund

FY 2019
9,192,787
5,586,316
1,026,759
2,252,000
18,057,862

FY 2020
9,373,782
2,585,719
999,921
2,252,000
15,211,422

FY 2021
9,028,076
2,585,719
1,000,000
2,252,000
14,865,795

FY 2022
9,028,076
2,585,719
1,000,000
2,252,000
14,865,795

FY 2023
9,028,076
2,585,719
1,000,000
2,252,000
14,865,795

FY 2024
9,028,076
4,922,519
1,000,000
2,252,000
17,202,595

FY 2025
9,742,585
6,571,737
1,000,000
2,252,000
19,566,322

FY 2026
10,586,505
6,720,376
1,000,000
2,252,000
20,558,881

FY 2027
12,076,121
7,034,760
1,000,000
2,252,000
22,362,881

FY 2028
14,584,141
7,349,340
1,000,000
2,252,000
25,185,481

FY 2029
18,266,911
7,678,870
1,000,000
2,252,000
29,197,781

33.6%

27.5%

26.9%

25.6%

24.8%

27.7%

30.4%

31.1%

32.6%

35.6%

40.1%

% of Expenditures

A‐1 Summary

26.8%

Page 3 of 4

Attachment: 7-Year General Fund Forecast (04-25-22 Update) (FY 2023 Budget Study Session - Operating

1.d

Packet Pg. 15

General Fund (101) Historical (5‐years) and Forecasted (7‐years) Revenues and Expenditures

Graph Data (Reserves)
Target Reserve
Actual/Projected Reserve
Difference from Target

FY 2018
14,366,900
14,366,900
‐

FY 2019
18,031,103
18,057,862
26,759

FY 2020
17,686,461
15,211,422
(2,475,039)

FY 2021
17,676,950
14,865,795
(2,811,155)

FY 2022
18,757,850
14,865,795
(3,892,055)

FY 2023
19,238,230
14,865,795
(4,372,435)

FY 2024
20,055,378
17,202,595
(2,852,783)

FY 2025
20,661,959
19,566,322
(1,095,637)

FY 2026
21,009,783
20,558,881
(450,902)

FY 2027
21,712,978
22,362,881
649,903

FY 2028
22,381,922
25,185,481
2,803,559

FY 2029
23,062,696
29,197,781
6,135,085

General Fund Reserves
35,000,000

30,000,000

25,000,000

20,000,000

15,000,000

10,000,000

5,000,000

‐
FY 2018

FY 2019

FY 2020

FY 2021

FY 2022

FY 2023
Target Reserve

A‐1 Summary

FY 2024
Actual/Projected Reserve

Page 4 of 4

FY 2025

FY 2026

FY 2027

FY 2028

FY 2029

Attachment: 7-Year General Fund Forecast (04-25-22 Update) (FY 2023 Budget Study Session - Operating

1.d

Packet Pg. 16

1.e

This section of the budget contains the City's Adopted Five-Year Capital Improvement Plan (CIP). It also provides specific
capital project details (including projected operating budget impacts) and a listing of carry forward projects.
In conjunction with the annual budget process, the City prepares a CIP that identifies anticipated project expenditures greater
than $25,000 over a multi-year timeframe. The CIP provides the City with a strategic planning document that guides near- and
medium-term expenditures for preservation of City infrastructure; major investments in existing or new facilities; and other
asset maintenance and investment expenditures, including technology and communications systems. Projects shown in the
first year receive budgetary appropriations as part of the FY 2023 budget approval process.
Summary
As shown below, the Adopted 2023-2027 CIP contains 74 projects of which 13 are new, an additional 41 have appropriations
within the five-year plan, and 20 projects are carried over from prior years with no additional appropriations needed.

Packet Pg. 17

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Capital Improvement Plan

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Packet Pg. 18

1.e

Revenue for project expenditures comes from a number of funding sources, both restricted and discretionary. Over 58% of the
Adopted 2022-2026 CIP budget is for the Measure O – Civic Center Improvements project. This project began as a nearly $55
million, five-year project which is funded from proceeds of general obligation bond sales, as authorized by voters in 2018, as
well as the various State and local grants. Its current remaining balance is $52.9 million. Measure O funds are restricted funds
whose expenditures are to be reviewed by an Oversight Committee appointed by the City Council.
The remaining $37 million in the 2023-2027 Adopted CIP budget comprises the following sources: Grant / Private funds which
are restricted for specific uses, such as a County VTA grant for the widening of the Hamilton Avenue Highway 17 Southbound
Offramp, totaling $14.8 million (16%); Vehicle Impact Fees are contributing a total of $6.6 million (7%) towards annual street
maintenance; Gas Tax (SB1) funds are providing an additional $4.9 million (5%) towards annual street maintenance work;
Parkland Dedication fees to pay for improvement projects at various parks or recreational facilities are funding a total of $4
million (4%); Capital Improvement Plan Reserves (CIPR) are contributing $5.5 million (6%); and Construction Tax and
Environmental Service Funds are providing $1.2 million of the total $89.9 million in the Adopted five-year CIP.
The CIPR, which is part of the General Fund, is the City's most flexible funding source and has historically been used for a wide
range of project expenditures. By established County Policy, the CIPR receives a portion of available General Fund surplus at
fiscal year-end. The availability of funds for the CIPR is dependent on actual expenditures and revenues in a given year. In
years when revenues are strong or expenditures are lower than anticipated, CIPR increases. In years when revenues are lean
and reserves are needed to balance the City's budget, the CIPR does not increase and adopted projects are required to be
deferred or placed on the City's Unfunded Projects list.
The City projects an increase to CIPR of $275,000, $550,000, $750,000, $1,000,000, and $1,250,000 in FY 2023 through FY 2027.
Planning Commission Review
The Planning Commission will hold a Public Hearing to consider the Proposed CIP on May 24, 2022. During that meeting, the
Commission will determine whether the five-year CIP is consistent with the City's General Plan, and whether the adopted
projects in the CIP to be either categorically exempt under the California Environmental Quality Act (CEQA), or to have been
considered under previous project approvals.
Assumptions and Operating Budget Impacts
The 2023-2027 CIP is prepared in accordance with certain assumptions about funding constraints, operating budget
implications, City priorities, and work plans as summarized below:
Project and equipment costs, where applicable, are based on department estimates. Cost estimates are based on current
market and contract experience on similar projects, where available, or order of magnitude cost estimates for larger
projects in the early phases of design. Projects managed by Public Works include "soft costs" such as staff costs for
project management, design, inspection and administration, and consultant services as necessary.
Ongoing operating costs for annual maintenance and technical support, as well as any new revenues, are projected for
each capital project and, as appropriate, are reflected in the operating budget. For the current capital plan, due to
the nature of the projects included in the plan, most of the projects are not expected to have a significant operating
budget impact. Existing work plans, ongoing programs and service level requirements were taken into consideration in
project scheduling.
Project Selection Criteria
Criteria used in evaluating project requests include:
The project's relationship to the City's strategic goals and objectives
The project's impact on the operating budget (if any)
The nature of the project in terms of preservation of City assets versus new construction or acquisition
Available financing
Consequences of not completing the project (e.g., public safety)
Exhibits:
1. Financial Summaries
2. Five-Year Cash Flow Analysis
3. Capital Project Descriptions
4. Unfunded List

Packet Pg. 19

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Project Funding Sources

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

CIP Summaries - By Category

Packet Pg. 20

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

CIP Summaries - By Category (cont.)

Packet Pg. 21

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

CIP Summaries - By Department

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

CIP Summaries - By Department (cont.)

Packet Pg. 23

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

CIP Summaries - By Funding Source

Packet Pg. 24

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

CIP Summaries - By Funding Source (cont.)

Packet Pg. 25

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

CIP Summaries - By Funding Source (cont.)

Packet Pg. 26

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

CIP Funding Schedule - FY 2023 Through FY 2027

Packet Pg. 27

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Packet Pg. 28

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Packet Pg. 29

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Packet Pg. 30

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Packet Pg. 31

Projects that require new or additional appropriations for FY2023 are as follows. These appropriations will be formally adopted
by City Council on June 21, 2022. Projects with carryover appropriations that were previously approved do not require reapproval, but may be modified by Council if desired:

Packet Pg. 32

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Ainsley House Roof and Foundation Assessment
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Todd Capurso, Public Works Director

Est. Start Date

08/01/2022

Est. Completion Date

06/30/2023

Department

Public Works

Type

Capital Improvement

Project Number

23-NN

Description
This project will assess current drainage issues associated with the roof of the Ainsley House. It will include an inspection of the roof and
foundation from ICC-certified inspectors. The inspection will provide a framework to determine future work and repairs needed for the
Ainsley House roof and foundation. The budgetary requests for this project are estimates at this point to conduct the inspections and
define the scope of repairs. Staff will not know full scope of the construction phase of the project until the inspection is completed.

Details

Location

Program (Budget
Unit)

780

Useful Life

50+ years

Projected Carryover

N/A

Priority

Critical (Can't do without it)

Type of Project

Improvement

Funding Type

New

Relationship to Strategic Goals and Objectives
General Plan OSP 2-2; Maintain and renovate existing open space, park and recreation facilities to improve their usefulness,
safety, and appearance.

Possible Alternative Solutions
1. Fund in a further out year. Repair cost may be higher.

Other Cost Savings (If Applicable)
Performing this work within the next fiscal year may avoid more significant repair costs in future years. However, the
magnitude of potential cost savings is unknown at this point.

Packet Pg. 33

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Capital Cost
Capital Cost by Year

Capital Cost for All Years

FY2023 Budget

$120,000
Total Budget (all years)

$120K

2023

$120,000.00

$0 $30K$60K$90K$…

Staff Personnel C…

Professional Servi…

Staff Personnel Costs (17%)$20
Professional Services (83%)$10
TOTAL

$120,000.00

Capital Cost Breakdown
Capital Cost

FY2023

Staff Personnel Costs

$20,000

Professional Services

$100,000

Total

$120,000

Packet Pg. 34

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Funding Sources by Year

Funding Sources for All Years

FY2023 Budget

$120,000
Total Budget (all years)

$120K

2023

$120,000.00

$0 $30K$60K$90K$…

CIPR

CIPR (100%)
TOTAL

$120,000.00
$120,000.00

Funding Sources Breakdown
Funding Sources

FY2023

CIPR

$120,000

Total

$120,000

Projected Timeline
Aug 1, 2022
Issue RFP for consultant services

Oct 3, 2022
Begin Assessment

Mar 31, 2023
Assessment completed

Packet Pg. 35

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Annual Accessibility Ramps - FY27
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Amy Olay, City Engineer

Est. Start Date

07/01/2026

Est. Completion Date

06/30/2027

Department

Public Works

Type

Capital Improvement

Project Number

27-FF

Description
This project will install accessibility curb ramps in compliance with Americans with Disability Act (ADA) standards and is consistent with
the City's ADA Transition Plan.

Details

Location

Program (Budget
Unit)

730

Useful Life

20 years

Projected Carryover

N/A

Priority

Medium (Get to it when you can)

Type of Project

Improvement

Funding Type

New

Address: Campbell City Hall

Relationship to Strategic Goals and Objectives
This project addresses Strategic Plan Objective 3.3 - Streets that safely and comfortably accommodate pedestrians and
bicycles, and Objective 3.4 - Streets that are safe, clean, and well maintained.

Possible Alternative Solutions
1. Reduce or increase the number of ramps for installation each year.

Packet Pg. 36

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Capital Cost by Year

Capital Cost for All Years

Total Budget (all years)

$50K

2027

$50,000.00

$0 $12K$24K$36K$…

Staff Personnel C…

Construction

Staff Personnel Costs (10%)$5,0
Construction (90%)$45,000.00
TOTAL

$50,000.00

Capital Cost Breakdown
Capital Cost

FY2027

Staff Personnel Costs

$5,000

Construction

$45,000

Total

$50,000

Packet Pg. 37

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Capital Cost

1.e

Funding Sources by Year

Funding Sources for All Years

Total Budget (all years)

$50K

2027

$50,000.00

$0 $12K$24K$36K$…

Construction Tax

Construction Tax (100%)$50,00
TOTAL

$50,000.00

Funding Sources Breakdown
Funding Sources

FY2027

Construction Tax

$50,000

Total

$50,000

Packet Pg. 38

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Annual ADA Transition Plan Improvements - FY27
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Amy Olay, City Engineer

Est. Start Date

07/01/2026

Est. Completion Date

06/30/2027

Department

Public Works

Type

Capital Improvement

Project Number

27-HH

Description
Consistent with the City's Americans with Disability Act (ADA) Transition Plan, this project continues to implement identified
improvements at the Community Center, Service Center, City Hall, and other City facilities. Scope of work includes modifications to doors,
bathroom fixtures, and public counters.

Details

Location

Program (Budget
Unit)

730

Useful Life

20 years

Projected Carryover

N/A

Priority

High (Can function without it, but not very
well)

Type of Project

Improvement

Funding Type

New

Address: Campbell City Hall

Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objective 5.3 - Safe, attractive, and efficient parks and buildings that operate for
maximum community use, benefit, and enjoyment.

Possible Alternative Solutions
1. Phase improvements and revise funding levels.

Packet Pg. 39

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Capital Cost by Year

Capital Cost for All Years

Total Budget (all years)

$50K

2027

$50,000.00

$0 $12K$24K$36K$…

Construction

Construction (100%)$50,000.0
TOTAL

$50,000.00

Capital Cost Breakdown
Capital Cost

FY2027

Construction

$50,000

Total

$50,000

Packet Pg. 40

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Capital Cost

1.e

Funding Sources by Year

Funding Sources for All Years

FY2023 Budget

$0

2023

$.0000

2027

$50,000.00

Total Budget (all years)

$50K

$0 $12K$24K$36K$4…

CIPR

Other

CIPR (100%)
Other (0%)
TOTAL

$50,000.00
$.0000
$50,000.00

Funding Sources Breakdown
Funding Sources

FY2023

CIPR

FY2027
$50,000

Other

$0

Total

$0

$50,000

Packet Pg. 41

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Annual Bike/Pedestrian and Traffic Safety Improvements - FY27
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Matthew Jue, Traffic Engineer

Est. Start Date

07/01/2026

Est. Completion Date

06/30/2029

Department

Public Works

Type

Capital Improvement

Project Number

27-JJ

Description
This annual project provides minor improvements to streets and signals to increase safety as deemed necessary by the City's Traffic
Engineer and City Engineer. This project also constructs Class II bike lanes, sidewalks, paths, and other improvements to enhance
pedestrian and bicyclist safety on City streets. The Transportation Development Act (TDA) funds represent the majority of the project
funding. Currently estimated at $40,000 annually, the amount can vary; annual adjustments may be necessary.

Images

Class II Bike Lane

Details

Location

Program (Budget
Unit)

720

Useful Life

20 years

Projected Carryover

N/A

Priority

Medium (Get to it when you can)

Type of Project

Improvement

Funding Type

New

Address: Campbell City Hall

Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.3 - Streets that safely and comfortably accommodate pedestrians and bicycles.

Packet Pg. 42

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Possible Alternative Solutions
1. Allow the current conditions to remain.
2. Submit each minor project/improvement to the City Council for approval.

Capital Cost
Capital Cost by Year

Capital Cost for All Years

Total Budget (all years)

$65K

2027

$65,000.00

$0

$20K $40K$60K

Staff Personnel C…

Construction

Staff Personnel Costs (8%)$5,0
Construction (92%)$60,000.00
TOTAL

$65,000.00

Capital Cost Breakdown
Capital Cost

FY2027

Staff Personnel Costs

$5,000

Construction

$60,000

Total

$65,000

Packet Pg. 43

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Funding Sources by Year

Funding Sources for All Years

Total Budget (all years)

$65K

2027

$65,000.00

$0

$20K $40K$60K

Construction Tax

TDA

Construction Tax (38%)$25,000
TDA (62%)
TOTAL

$40,000.00
$65,000.00

Funding Sources Breakdown
Funding Sources

FY2027

Construction Tax

$25,000

TDA

$40,000

Total

$65,000

Projected Timeline
Jul 1, 2025
Design

Jul 1, 2026
Design

Oct 1, 2026
Bids Received

Jan 1, 2027
Bid Award

Packet Pg. 44

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Construction

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Apr 1, 2027

Packet Pg. 45

Annual Sidewalk, Curb, & Gutter Improvements - FY27
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Ron Taormina, PW Maintenance Supervisor

Est. Start Date

07/01/2025

Est. Completion Date

06/30/2026

Department

Public Works

Type

Capital Improvement

Project Number

27-GG

Description
This annual project proposes to replace newly damaged sidewalks that are identified for replacement or grinding. The City uses concrete
and no longer uses asphalt as sidewalk replacement material when removing sections of sidewalk. Sidewalk grinds are performed on
raised sidewalks where the sidewalk deflection is less than 1 and 1/2 inches. Curb and gutters are replaced in kind when the damaged or
raised curb and gutter prohibits safe pedestrian access to travel ways. These locations are typically at intersections or in front of
crosswalks. Curb and gutter water flow issues are not a criteria for replacement under this ongoing maintenance project proposal.

Details

Location

Program (Budget
Unit)

730

Useful Life

20 years

Projected Carryover

N/A

Priority

Medium (Get to it when you can)

Type of Project

Improvement

Funding Type

New

Address: Campbell City Hall

Relationship to Strategic Goals and Objectives
Strategic Plan Objective 3.1 - Safe residential neighborhoods.
Strategic Plan Objective 3.3 - Streets that safely and comfortably accommodate pedestrian and bicycles.

Possible Alternative Solutions
1. Continue to replace damaged sidewalk with asphalt.
2. Do not replace any curb and gutter.

Packet Pg. 46

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Capital Cost by Year

Capital Cost for All Years

Total Budget (all years)

$75K

2027

$75,000.00

$0 $20K$40K$60K

Construction

Construction (100%)$75,000.0
TOTAL

$75,000.00

Capital Cost Breakdown
Capital Cost

FY2027

Construction

$75,000

Total

$75,000

Packet Pg. 47

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Capital Cost

1.e

Funding Sources by Year

Funding Sources for All Years

Total Budget (all years)

$75K

2027

$75,000.00

$0 $20K$40K$60K

Construction Tax

Construction Tax (100%)$75,00
TOTAL

$75,000.00

Funding Sources Breakdown
Funding Sources

FY2027

Construction Tax

$75,000

Total

$75,000

Packet Pg. 48

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Annual Street Maintenance - FY27
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Amy Olay, City Engineer

Est. Start Date

07/01/2026

Est. Completion Date

08/31/2027

Department

Public Works

Type

Capital Improvement

Project Number

27-BB

Description
This project is for annual street maintenance per the City's Pavement Management Program. Funding allocations in CIP FY27 will
provide pavement treatment on collector and local streets. In addition to the Capital Improvement Program Reserve (CIPR), other
anticipated funding sources are the City's Vehicle Impact Fee (separate allocations from construction and solid waste collection vehicles),
Santa Clara County Vehicle Registration Fee (VRF), State SB1 - Road Maintenance and Rehabilitation Account (RMRA), Santa Clara County
Measure B, and one-time grants (One Bay Area and CalRecycle). A maintenance of effort is required for cities to receive Measure B and
RMRA funds. The City must maintain an annual expenditure of $917,000 in general fund monies which are satisfied through the use of
CIPR and Vehicle Impact Fees.

Details

Location

Program (Budget
Unit)

730

Useful Life

20 years

Projected Carryover

N/A

Priority

High (Can function without it, but not very
well)

Type of Project

Resurface Current Street, Road or Sidewalk

Funding Type

New

Address: Campbell City Hall

Relationship to Strategic Goals and Objectives
This project addresses Strategic Plan Objective 3.4 - Streets that are safe, clean, and well-maintained.

Possible Alternative Solutions
1. Only pursue stop-gap maintenance.
2. Reduce the project limits resulting in decreased Pavement Condition Index (PCI).

Packet Pg. 49

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Capital Cost by Year

Capital Cost for All Years

Total Budget (all years)

$2.789M

2027

$2,789,000.00

$0 $800K$1.6M$2.4M

Staff Personnel C…

Professional Servi…

Construction

Staff Personnel Costs (14%)$38
Professional Services (2%)$50,0
Construction (84%)$2,350,000
TOTAL

$2,789,000.00

Capital Cost Breakdown
Capital Cost

FY2027

Staff Personnel Costs

$389,000

Professional Services

$50,000

Construction

$2,350,000

Total

$2,789,000

Packet Pg. 50

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Capital Cost

1.e

Funding Sources by Year

Funding Sources for All Years

Total Budget (all years)

$2.789M

2027

$2,789,000.00

$0 $800K$1.6M$2.4M

CIPR

VIF (Building)

VIF (Garbage)

SB1

VRF

Measure B

CIPR (7%)

$200,000.00

VIF (Building) (11%)$300,000.00
VIF (Garbage) (17%)$477,000.00
SB1 (29%)

$800,000.00

VRF (8%)

$215,000.00

Measure B (29%) $797,000.00
TOTAL

$2,789,000.00

Funding Sources Breakdown
Funding Sources

FY2027

CIPR

$200,000

VIF (Building)

$300,000

VIF (Garbage)

$477,000

SB1

$800,000

VRF

$215,000

Measure B

$797,000

Total

$2,789,000

Packet Pg. 51

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Bridge Conditions Assessment Report
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Amy Olay, City Engineer

Est. Start Date

07/01/2023

Est. Completion Date

06/30/2024

Department

Public Works

Type

Capital Improvement

Project Number

24-MM

Description
The project will provide a conditions assessment of local bridges under the maintenance jurisdiction of the City including pedestrian
bridges. The report will be used to guide future programming of necessary bridge improvements.

Details

Location

Program (Budget
Unit)

730

Useful Life

10 years

Projected Carryover

N/A

Priority

Medium (Get to it when you can)

Type of Project

Other

Funding Type

New

Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objective 5.3 - Safe, attractive, and efficient parks and buildings that operate for
maximum community use, benefit, and enjoyment.

Possible Alternative Solutions
1. Defer the assessment.

Other Type of Project (If Applicable)
Assessment Report

Packet Pg. 52

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Capital Cost
Capital Cost by Year

Capital Cost for All Years

Total Budget (all years)

$60K

2024

$60,000.00

$0 $15K$30K$45K$…

Staff Personnel C…

Professional Servi…

Staff Personnel Costs (17%)$10,
Professional Services (83%)$50
TOTAL

$60,000.00

Capital Cost Breakdown
Capital Cost

FY2024

Staff Personnel Costs

$10,000

Professional Services

$50,000

Total

$60,000

Packet Pg. 53

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Funding Sources by Year

Funding Sources for All Years

Total Budget (all years)

$60K

2024

$60,000.00

$0 $15K$30K$45K$…

VIF (Building)

VIF (Building) (100%)$60,000.0
TOTAL

$60,000.00

Funding Sources Breakdown
Funding Sources

FY2024

VIF (Building)

$60,000

Total

$60,000

Packet Pg. 54

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Campbell Community Center Fire Alarm Panel Replacements
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Dave Fanucchi, Building Maintenance Supervisor

Est. Start Date

08/01/2022

Est. Completion Date

10/31/2022

Department

Public Works

Type

Capital Improvement

Project Number

23-PP

Description
This project will replace the existing Edwards main fire alarm panel and four sub-panels. The existing panels are beyond their life
expectancies and are creating false alarms and fire department callouts. The project will install new modern Edwards panels to
accommodate the existing Edwards field fire alarm activation devices and will be expandable to incorporate additional appliances
when needed.

Details

Location

Program (Budget
Unit)

780

Useful Life

40 years

Projected Carryover

N/A

Priority

Critical (Can't do without it)

Type of Project

Replacement

Funding Type

New

Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.3 - Safe, attractive, and efficient parks and buildings that operate for
maximum community use, benefit, and enjoyment.

Possible Alternative Solutions
1. No alternative solutions - the main panel is failing.

Packet Pg. 55

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Capital Cost by Year

Capital Cost for All Years

FY2023 Budget

$75,000
Total Budget (all years)

$75K

2023

$75,000.00

$0 $20K$40K$60K

Construction

Construction (100%)$75,000.0
TOTAL

$75,000.00

Capital Cost Breakdown
Capital Cost

FY2023

Construction

$75,000

Total

$75,000

Packet Pg. 56

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Capital Cost

1.e

Funding Sources by Year

Funding Sources for All Years

FY2023 Budget

$75,000
Total Budget (all years)

$75K

2023

$75,000.00

$0 $20K$40K$60K

CIPR

CIPR (100%)
TOTAL

$75,000.00
$75,000.00

Funding Sources Breakdown
Funding Sources

FY2023

CIPR

$75,000

Total

$75,000

Packet Pg. 57

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

1.e

Cost Savings by Year

Cost Savings for All Years

FY2023 Budget

$7,000

Total Budget (all years)

$7K

2023

$7,000.00

$0

$2K $4K $6K

Maintenance

Maintenance (100%) $7,000.00
TOTAL

$7,000.00

Cost Savings Breakdown
Cost Savings

FY2023

Maintenance

$7,000

Total

$7,000

Packet Pg. 58

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Cost Savings

Campbell Community Center - Heritage Theater Boiler Replacement
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Dave Fanucchi, Building Maintenance Supervisor

Est. Start Date

07/31/2023

Est. Completion Date

06/28/2024

Department

Public Works

Type

Capital Improvement

Project Number

24-OO

Description
Replacement of the existing Heritage Theater boiler unit. The existing boiler has out lived the useful and efficient life expectancy to
provide optimum heating operations. It has shown signs of operational malfunctions and should be replaced within the next two years.

Details

Location

Program (Budget
Unit)

780

Useful Life

40 years

Projected Carryover

N/A

Priority

Critical (Can't do without it)

Type of Project

Replacement

Funding Type

New

Supplemental Attachments
Community Cntr - Heritage Theater Boiler
 Campbell
Rplcmnt

(/resource/cleargovprod/projects/documents/e5fd061fea0b804c874b.pdf)

Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.3 - Safe, attractive, and efficient parks and buildings that operate for
maximum community use, benefit, and enjoyment.

Possible Alternative Solutions
1. Continue to repair the existing unit until it catastrophically fails or until parts are no longer available.

Packet Pg. 59

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Capital Cost by Year

Capital Cost for All Years

Total Budget (all years)

$90K

2024

$90,000.00

$0 $25K $50K $75K

Furniture, Fixture…

Furniture, Fixtures, and Equipm
TOTAL

$90,000.00

Capital Cost Breakdown
Capital Cost

FY2024

Furniture, Fixtures, and Equipment

$90,000

Total

$90,000

Packet Pg. 60

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Capital Cost

1.e

Funding Sources by Year

Funding Sources for All Years

Total Budget (all years)

$90K

2024

$90,000.00

$0 $25K $50K $75K

CIPR

CIPR (100%)
TOTAL

$90,000.00
$90,000.00

Funding Sources Breakdown
Funding Sources

FY2024

CIPR

$90,000

Total

$90,000

Packet Pg. 61

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

1.e

Cost Savings by Year

Cost Savings for All Years

FY2023 Budget

$4,000

Total Budget (all years)

$4K

2023

$4,000.00

$0 $1K $2K $3K $…

Maintenance

Maintenance (100%)$4,000.00
TOTAL

$4,000.00

Cost Savings Breakdown
Cost Savings

FY2023

Maintenance

$4,000

Total

$4,000

Packet Pg. 62

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Cost Savings

Campbell Water Tower Light Replacement
Overview
Submitted By

Cecil Lawson, IT Manager

Request Owner

Cecil Lawson, IT Manager

Est. Start Date

08/01/2022

Est. Completion Date

10/30/2023

Department

MIS Services

Type

Capital Equipment

Project Number

23-OO

Description
The Campbell Water tower lighting system consists of two separate and distinct components; the light control system and the lights
themselves. The lighting control system was replaced in 2020. The upgrade allowed more acceptable levels of control of the light arrays
and wireless remote access capabilities. After the project was completed, many noticed the existing lights had dimmed over time. LED
light bulbs naturally lose intensity (luminous flux) called degradation. The average lifespan of LEDs is 50,000 hours, about six years. LED
lights don't burn out; they degrade in intensity - usually by 30-40%.
The goal of this project is to replace the existing LEDs with longer lasting versions and to double the amount of lighting on the top
portion of the tower.

Images

Details

Location

Program (Budget
Unit)

547

Useful Life

15 years

Projected Carryover

N/A

Priority

High (Can function without it, but not very
well)

Type of Project

Replacement

Funding Type

New

Relationship to Strategic Goals and Objectives

Packet Pg. 63

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

This project addresses Strategic Plan Objective 1.5 - An attractive community with an enhanced image and Objective 1.8 - A
vibrant downtown that serves as the focal point of the community.

Possible Alternative Solutions
1. Do not replace current lights and continue operating as is.

Other Capital Costs (If Applicable)
There may be a need to increase the total available wattage at the water tower.

Other Operating Costs (If Applicable)

Other Funding Sources (If Applicable)

Other Type of Project (If Applicable)

Packet Pg. 64

1.e

Capital Cost by Year

Capital Cost for All Years

FY2023 Budget

$50,000

2023

$50,000.00

2024

$50,000.00

Total Budget (all years)

$100K

$0 $12K$24K$36K$4…

Professional Servi…

Construction

Professional Services (95%)$95
Construction (5%) $5,000.00
TOTAL

$100,000.00

Capital Cost Breakdown
Capital Cost

FY2023

FY2024

Professional Services

$47,500

$47,500

Construction

$2,500

$2,500

Total

$50,000

$50,000

Packet Pg. 65

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Capital Cost

1.e

Funding Sources by Year

Funding Sources for All Years

FY2023 Budget

$50,000

2023

$50,000.00

2024

$50,000.00

Total Budget (all years)

$100K

$0 $12K$24K$36K$4…

CIPR

CIPR (100%)
TOTAL

$100,000.00
$100,000.00

Funding Sources Breakdown
Funding Sources

FY2023

FY2024

CIPR

$50,000

$50,000

Total

$50,000

$50,000

Packet Pg. 66

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Citywide ITS Enhancements Phase 2
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Matthew Jue, Traffic Engineer

Est. Start Date

07/01/2024

Est. Completion Date

06/30/2026

Department

Public Works

Type

Capital Improvement

Project Number

24-NN

Description
Purchase and install or replace ITS equipment including traffic signal controller cabinets; battery backup systems for traffic signals at
railroad crossings and school crossings; video detection systems, emergency vehicle preemption equipment, and service pedestals at
various locations.

Details

Location

Program (Budget
Unit)

720

Useful Life

20 years

Projected Carryover

N/A

Priority

High (Can function without it, but not very
well)

Type of Project

Replacement

Funding Type

New

Address: 70 North 1st Street

Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.7 - Streets that operate efficiently and effectively.

Possible Alternative Solutions
1. Do nothing.
2. Use City funds to purchase and install equipment.

Packet Pg. 67

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Capital Cost by Year

Capital Cost for All Years

Total Budget (all years)

$500K

2024

$500,000.00

$…
$0 $120K
$240K
$360K
Design

Construction

Design (20%)

$100,000.00

Construction (80%)$400,000.0
TOTAL

$500,000.00

Capital Cost Breakdown
Capital Cost

FY2024

Design

$100,000

Construction

$400,000

Total

$500,000

Packet Pg. 68

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Capital Cost

1.e

Funding Sources by Year

Funding Sources for All Years

Total Budget (all years)

$500K

2024

$500,000.00

$…
$0 $120K
$240K
$360K
CIPR

VRF

CIPR (20%)

$100,000.00

VRF (80%)

$400,000.00

TOTAL

$500,000.00

Funding Sources Breakdown
Funding Sources

FY2024

CIPR

$100,000

VRF

$400,000

Total

$500,000

Projected Timeline
Jul 1, 2023
Design

Oct 1, 2024
Bids Received

Jan 1, 2025
Bid Award

Apr 1, 2025
Construction

Packet Pg. 69

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

2016 Meas B Bike/Pedestrian Educ & Encourage - FY22 & FY23
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Matthew Jue, Traffic Engineer

Est. Start Date

07/01/2022

Est. Completion Date

06/30/2023

Department

Transportation Engineering

Type

Capital Improvement

Project Number

23-QQ

Description
This annual project provides bicycle and pedestrian education and encouragement efforts such as parent and student surveys, Safe
Routes to School maps, citywide bike map, bike rodeos, bicycle corral check-ins at Farmers Market, before-and-after traffic counts, online
questionnaires, and educational videos. The annual allocation of 2016 Bike/Ped Education and Encouragement (EE) funds serve as the
source of project funding. This project represents the FY22 and FY23 allocations of $45,505.19 and $34,650.10, respectively, or a total of
$80,155.29.

Images

Kids on Bikes

Walk to School

Details

Location

Program (Budget
Unit)

720

Useful Life

10 years

Projected Carryover

N/A

Priority

Medium (Get to it when you can)

Type of Project

Other

Funding Type

New

Address: 70 North 1st Street

Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.3 - Streets that safely and comfortably accommodate pedestrians and bicycles.

Packet Pg. 70

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Possible Alternative Solutions
1. Do not use annual allocation.

Capital Cost
Capital Cost by Year

Capital Cost for All Years

FY2023 Budget

$80,155

Total Budget (all years)

$80.155K

2023

$80,155.00

$0 $20K$40K$60K$…

Staff Personnel C…

Professional Servi…

Staff Personnel Costs (12%)$10,
Professional Services (88%)$70
TOTAL

$80,155.00

Capital Cost Breakdown
Capital Cost

FY2023

Staff Personnel Costs

$10,000

Professional Services

$70,155

Total

$80,155

Packet Pg. 71

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Funding Sources by Year

Funding Sources for All Years

FY2023 Budget

$80,155

Total Budget (all years)

$80.155K

2023

$80,155.00

$0 $20K$40K$60K$…

Measure B

Measure B (100%) $80,155.00
TOTAL

$80,155.00

Funding Sources Breakdown
Funding Sources

FY2023

Measure B

$80,155

Total

$80,155

Projected Timeline
Jul 1, 2022
Planning

Oct 1, 2022
Bids Received

Jan 1, 2023
Bid Award

Mar 1, 2023
Professional Services

Packet Pg. 72

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Miscellaneous Storm Drainage Improvements - FY27
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Amy Olay, City Engineer

Est. Start Date

07/01/2026

Est. Completion Date

06/30/2027

Department

Public Works

Type

Capital Improvement

Project Number

27-EE

Description
This biennial maintenance project provides minor drainage improvements to streets to increase safety and decrease pavement
deterioration. Environmental Services Funds support this project.

Images

Storm Drainage

Details

Location

Program (Budget
Unit)

730

Useful Life

20 years

Projected Carryover

N/A

Priority

Medium (Get to it when you can)

Type of Project

Improvement

Funding Type

New

Address: Campbell City Hall

Relationship to Strategic Goals and Objectives
This project addresses Strategic Plan Objective 3.4 - Streets that are safe, clean, and well- maintained; and Objective 3.6 Streets that serve the needs of adjacent land uses.

Packet Pg. 73

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Possible Alternative Solutions
1. Allow the current conditions to remain and continue stop gap maintenance efforts.
2. Submit each individual location/project site and improvement to the City Council for approval.

Capital Cost
Capital Cost by Year

Capital Cost for All Years

Total Budget (all years)

$50K

2027

$50,000.00

$0 $12K$24K$36K$…

Staff Personnel C…

Construction

Staff Personnel Costs (14%)$7,0
Construction (86%)$43,000.00
TOTAL

$50,000.00

Capital Cost Breakdown
Capital Cost

FY2027

Staff Personnel Costs

$7,000

Construction

$43,000

Total

$50,000

Packet Pg. 74

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Funding Sources by Year

Funding Sources for All Years

Total Budget (all years)

$50K

2027

$50,000.00

$0 $12K$24K$36K$…

Environmental S…

Environmental Services (100%)
TOTAL

$50,000.00

Funding Sources Breakdown
Funding Sources

FY2027

Environmental Services

$50,000

Total

$50,000

Packet Pg. 75

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Parking Guidance System for Parking Garages
Overview
Submitted By

Todd Capurso, Public Works Director

Request Owner

Amy Olay, City Engineer

Est. Start Date

07/01/2023

Est. Completion Date

06/30/2024

Department

Public Works

Type

Capital Improvement

Project Number

23-CC

Description
The City's Downtown parking garages have no parking guidance system. This project would guide drivers to available parking spaces in
real-time by communicating parking occupancy in each stall. With the use of sensors, directional wayfinding signs installed throughout
the parking structures would keep drivers informed resulting in less traffic congestion, stress and pollution for Downtown Campbell
visitors, customers, and employees. Funding for the project is from the Conditions of Approval associated with the Parking Modification
Permit (PLN2017-009) whereby the developer contributes $6,000 (in 2017 dollars) per deficient parking space toward the improvement
of parking facilities in the Campbell Downtown. The actual fee will reflect the relative increase in Consumer Price Index (CPI) and the
number of parking spaces based on type of use. The budget amount of $230,000 reflects the adjusted per space contribution of $7,667
based on 2021 dollars, assuming a count of 30 deficient parking spaces.

Details

Location

Program (Budget
Unit)

730

Useful Life

20 years

Projected Carryover

N/A

Priority

Medium (Get to it when you can)

Type of Project

Improvement

Funding Type

Previously Approved - No Additional
Funding Requested

Address: Campbell Parking Garage

Relationship to Strategic Goals and Objectives
This project addresses Strategic Plan Objective 5.3 - Safe, attractive, and efficient parks and buildings that operate for
maximum community use, benefit, and enjoyment.

Possible Alternative Solutions
1. Phase improvements and revise funding levels.

Packet Pg. 76

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

1.e

Capital Cost by Year

Capital Cost for All Years

Total Budget (all years)

$230K

2024

$230,000.00

$0 $60K$120K$180K

Staff Personnel C…

Furniture, Fixture…

Staff Personnel Costs (22%)$50
Furniture, Fixtures, and Equipm
TOTAL

$230,000.00

Capital Cost Breakdown
Capital Cost

FY2024

Staff Personnel Costs

$50,000

Furniture, Fixtures, and Equipment

$180,000

Total

$230,000

Packet Pg. 77

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Capital Cost

1.e

Funding Sources by Year

Funding Sources for All Years

Total Budget (all years)

$230K

2024

$230,000.00

$0 $60K$120K$180K

Developer Fees

Developer Fees (100%)$230,00
TOTAL

$230,000.00

Funding Sources Breakdown
Funding Sources

FY2024

Developer Fees

$230,000

Total

$230,000

Packet Pg. 78

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

Funding Sources

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Unfunded Projects - Sorted By Category

Packet Pg. 79

Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

1.e

Packet Pg. 80

DEVELOPMENT PROCESS TO DATE
February 1

February 24

April 5

April 25

• FY 2022 Mid-Year
Financial Update and
Recommended Budget
Adjustments

• Special Meeting – FY
2023 Priority Setting

• Study Session –FY 2023
Workplans

• Study Session – FY
2023 Operating
Budget and CIP

Iterative process with opportunities for Council and community feedback
Changes requested with majority consensus April 25 will be incorporated into May 17 Introduction
Changes requested with majority consensus May 17 will be incorporated into June 21 Adoption

FY 2023 BUDGET STUDY SESSION

2

FINANCIAL OVERVIEW (GENERAL FUND)
FY 2020
Actual

FY 2021
Actual

FY 2022
Estimate

FY 2022
Adopted

FY 2023
Proposed

%
Chg.*

Revenues

$50,606,793

$53,968,736

$58,139,668

$57,130,551

$59,940,870

4.9%

Expenditures

55,362,103

55,324,796

58,139,668

54,984,092

59,940,870

9.0%

Surplus/(Deficit)

$(4,755,309)

$(1,356,060)

$0

$2,146,458

$0

Includes:

Measured ARPA Usage
FY 2021 (Actual) - $2.2 million
FY 2022 (Estimated) - $2.2 million
FY 2023 (Proposed) - $1.3 million

Costing for pending labor negotiations consistent with recent Council discussions
Strategic filling of remaining vacancies
Conservative revenue growth based on economic forecasts, consultant assistance, and staff operational knowledge

Does not yet include new position requests; pending Council feedback
FY 2023 BUDGET STUDY SESSION

3

FINANCIAL OVERVIEW (GENERAL FUND)
FY 2023 Estimated Revenues by Type
Leases & Rentals
4.8%
Charges for Service
8.1%

OFS - Operating Transfers In
3.5%

Intergovernmental Revenue
1.7%

Property Tax
33.9%

Investments Income
0.5%
Fines/Forfeits/Penalties
0.1%
Licenses and Permits
6.5%

Other Taxes
14.1%
Sales & Use Taxes
26.5%
FY 2023 BUDGET STUDY SESSION

4

FINANCIAL OVERVIEW (GENERAL FUND)
FY 2023 Proposed Expenditures by Type
Operating Transfers Out
6.0%

Capital Transfers Out
0.5%

Rents & Leases
2.8%
Salaries
36.6%
Other Charges
0.8%

Supplies & Services
33.1%

Benefits
20.1%
FY 2023 BUDGET STUDY SESSION

5

CITY DEPARTMENTS (GENERAL FUND)
FY 2020 Act.

FY 2021 Act.

FY 2022 Est.

FY 2022 Adop.

FY 2023 Prop.

% Chg.

319,130

310,840

343,601

353,921

364,265

2.9%

3,728,553

2,773,206

2,701,236

2,647,689

3,059,211

15.5%

532,827

339,328

572,244

537,161

665,073

23.8%

Recreation & Comm Srvcs

5,854,410

4,018,012

4,216,553

4,577,759

6,346,344

38.6%

Finance

1,723,430

1,783,488

1,933,484

1,868,658

2,195,882

17.5%

Community Development

2,982,785

2,554,639

4,399,943

2,809,540

3,466,074

23.4%

593,137

577,601

532,544

523,658

582,809

11.3%

Police Department

19,834,223

21,496,304

19,735,619

19,302,148

21,043,930

9.0%

Fire Services

9,126,693

9,556,560

9,856,600

9,856,600

10,310,640

4.6%

Public Works

5,271,024

5,044,678

6,115,684

5,954,660

6,394,272

7.4%

Non-Departmental (Other)
TOTAL

5,395,890
55,362,103 $

6,870,140
55,324,796 $

7,732,160
58,139,668 $

6,552,299
54,984,092 $

5,512,370
59,940,870

-15.9%
9.0%

City Council
City Manager's Office
City Clerk's Office

Legal Services

$

FY 2023 BUDGET STUDY SESSION

6

LONG-RANGE FORECAST
General Fund Revenues vs. Expenditures
80,000,000
75,000,000

Balanced Budgets
FY 2022 and FY 2023

Estimated Surpluses in
Future Fiscal Years

70,000,000
65,000,000
60,000,000
55,000,000

Revenues

Expenditures

50,000,000
45,000,000

FY 2023 BUDGET STUDY SESSION

7

GENERAL FUND RESERVES
General Fund Reserves
35,000,000
30,000,000

Estimated to meet or exceed
Reserve Policy by FY 2027

25,000,000
20,000,000
15,000,000
10,000,000
5,000,000

Target Reserve

Actual/Projected Reserve

-

FY 2023 BUDGET STUDY SESSION

8

NEW PERSONNEL REQUESTS
Priority

Job Title

Department

FTE

Total Cost

A

Principal Planner (Reclass from Sr. Planner)

Comm. Dev.

1.00

$210,622

A

*LESS: Sr. Planner (Reclass to Principal Planner)

Comm. Dev.

(1.00)

($198,592)

B

Public Information Officer (PIO) / Comm. Spec.

City Manager

1.00

$158,283

C

Emergency Services Coordinator

Public Safety

0.50

$100,990

C

Mental Health Counselor

Public Safety

0.50

$103,723

C

Police Officer

Public Safety

1.00

$188,220

C

Police Officer

Public Safety

1.00

$188,220

D

Admin Analyst I

Finance

1.00

$171,155

D

Purchasing Agent / Contracts Administrator

Finance

1.00

$190,199

6.00

$1,112,821

TOTAL

The request for increase headcount was based on the following priorities:
Priority A: Succession Planning and Knowledge Transfer
Priority B: Enhancing Communication Channels
Priority C: City Safety
Priority D: Organizational Gap
FY 2023 BUDGET STUDY SESSION

9

CAPITAL IMPROVEMENT PLAN (CIP)
Total FY2023-2027 Capital Improvement Plan - $89,856,660
1.
2.

New Capital Projects - $4,104,155
Existing Capital Projects - $85,752,505

FY2023 Projected CIP Expenditures - $44,108,690
1.

Includes $39,112,290 of projected Police and Library Building expenditures

Changes to CIP compared to FY2022-2026 Capital Improvement Plan
1.
2.
3.
4.
5.
6.
7.

Hamilton Ave Hwy 17 Southbound Offramp – Increased to $3.01M from increased Measure B funding
Police Facility FFE – Decreased cost estimate to $2M (funded by CalOES grant); remaining $1.9M to project
Police Mobile Data Computer Replacement – Decreased cost estimate by $16,150
Measure O Design and Construction – Moved funding to FY2023 for anticipated construction contracts
Parking Guidance System – Deferred to FY2024
Service Pistol Replacement – Moved funding to FY2023
SR 17/San Tomas/Camden/White Oaks Improvement – Deferred to FY2027
FY 2023 BUDGET STUDY SESSION

10

NEXT STEPS
April 25

May 17

June 21

• Study Session – FY 2023
Operating Budget and CIP

• Formal Introduction of FY 2023
Budget, CIP, and Gann Limit

• Adoption of FY Budget, CIP, and
Gann Limit

Iterative process with opportunities for Council and community feedback
Changes requested with majority consensus April 25 will be incorporated into May 17 Introduction
Changes requested with majority consensus May 17 will be incorporated into June 21 Adoption

FY 2023 BUDGET STUDY SESSION

11

QUESTIONS & DISCUSSION

FY 2023 BUDGET STUDY SESSION

12