On the agenda: Benson meeting — license plate reader (Sep 14)

CITY OF BENSON
CITY COUNCIL
SEPTEMBER 14, 2026 – 7:00 P.M.
REGULAR MEETING
A REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF BENSON, ARIZONA
WILL BE HELD ON SEPTEMBER 14, 2026 AT 7:00 P.M.,
AT THE BENSON COUNCIL CHAMBERS,
599 S. DRAGOON STREET, BENSON, ARIZONA
_________________________________
Vicki L. Vivian, CMC, City Clerk
AMENDED
AGENDA
The Council may discuss, direct, consider and take possible action as indicated below pertaining to the following:
CALL TO ORDER: The Call to Order will consist of the Mayor calling the Council to order. The Mayor or his
designee shall then lead those present in the Pledge of Allegiance before introducing the invocation speaker, who will
offer the invocation.
ROLL CALL: The City Clerk shall call the roll of the members, and the names of those present shall be entered in the
minutes.
EMPLOYEE RECOGNITION: The Mayor shall use this time to present employment awards to those City employees
or to present recognition awards for specific acts regarding public service if any.
PROCLAMATION: A proclamation of the Mayor and Council declaring September as “Ovarian Cancer Awareness
Month” in the City of Benson.
CALL TO THE PUBLIC – AGENDA-RELATED COMMENTS ONLY: Communications and comments from the
citizens regarding the City of Benson or other matters properly addressed to the City Council shall be heard by the
Council. Such remarks shall be addressed to the Council as a whole and shall be limited to three (3) minutes unless this
time is adjusted at the discretion of the Mayor or Council. **
CITY MANAGER’S SUMMARY OF CURRENT EVENTS REPORT: The City Manager will announce meetings
and events taking place regarding matters involving or related to the City of Benson and may provide updates about City
operations. Discussion may follow.
NEW BUSINESS:
1. Presentation of Certificates of Recognition for outgoing Councilmember; may include comments by any current
or outgoing members of the City Council – Gregory Volker, City Manager/Police Chief, MPA, CPM *
2. Presentation of Certificates of Election for the City of Benson Primary Election held in and for the City of
Benson on July 21, 2026 and Swearing In and Seating of the newly-elected Councilmember; may include
comments by the Mayor or any current or incoming members of the City Council – Gregory Volker, City
Manager/Police Chief, MPA, CPM *
3. Discussion and possible action on the Consent Agenda: ***
3a. Minutes of the July 27, 2026 Worksession *
3b. Minutes of the August 10, 2026 Regular Meeting *
3c. Resolution 28-2026 of the Mayor and Council of the City of Benson, Arizona, (“City”) approving and
authorizing the execution of an Intergovernmental Agreement between the City and the Benson Unified
School District #9 (“District”) to permit reciprocal use of the buildings and grounds of the City and the
District *
3d. Resolution 29-2026 of the Mayor and Council of the City of Benson, Arizona, (“City”) approving and
authorizing the execution of an Intergovernmental Agreement between the City of Benson and the St. David
Unified School District (“District”) to permit reciprocal use of the buildings and grounds of the City and the
District *
3e. Resolution 30-2026, authorizing the City to enter into A Cooperative Purchasing Agreement with the 1
Governmental Procurement Alliance (1GPA)*
3f. Authorization for the City Manager’s signature for Police vehicle outfitting for a 2027 Ford Police
Interceptor, previously purchased from San Tan Ford, and outfitted at Pride Outfitting, an Arizona Company
operating on an Arizona State Contract *
3g Proposed contract for on-call engineering services with Colliers Engineering & Design, Inc. *
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3h. Proposed contract for on-call engineering services with Canfield Engineering & Integration, LLC *
3i. Proposed contract for on-call engineering services with Valentine Environmental Engineers, LLC *
3j. Proposed contract for on-call engineering services with The WLB Group, Inc. *
3k. Proposed contract for on-call engineering services with Carollo Engineering, Inc. *
3l. Proposed contract for on-call engineering services with Civil & Environmental Consultants, Inc. *
3m. Proposed contract for on-call engineering services with Kimley-Horn and Associates, Inc. *
3n. Proposed contract for on-call engineering services with Rick, Collar & Wagoner, Inc. dba Rick Engineering
Company *
3o. Proposed contract for on-call engineering services with Westland Resources, Inc. *
3p. Proposed contract for on-call engineering services with Psomas, Inc. *
3g. Proposed contract for amendment to IT Services contract with Blueprintr, LLC *
3h. Invoices processed for the period from July 24, 2026, through August 27, 2026 *
4. Discussion and possible action regarding the request from the Benson Butterfield Rodeo Committee for assistance
with Butterfield Stage Days to become a sponsor for the Benson Butterfield Rodeo – Gregory Volker, City
Manager/Police Chief *
5. Discussion and possible action of a ten-year AXON Police Systems Contract, which includes Body Cameras,
Tasers, and enhanced license plate reader system called Outpost – Gregory Volker, City Manager/Police Chief,
MPA, CPM *
6. Discussion and possible action regarding live streaming of Board of Adjustment and Planning & Zoning
Commission meetings – Gregory Volker, City Manager/Police Chief, MPA, CPM
7. Discussion and possible action to approve Resolution 31-2026, approving an Intergovernmental Agreement
between Cochise County and the City of Benson for disbursement of grant funds provided to the Cochise County
Sheriff’s Office from the Howard G. Buffet Foundation – Keith Spangler, Fire Chief *
8. Discussion and possible action regarding Ordinance 650, amending Ordinance 593 to allow for a minority of
Planning and Zoning Commission Members to be non-residents of the City – Bradley J. Hamilton, P.E., CPM,
Public Works Director/City Engineer *
9. Discussion and possible action to amend the By-Laws for the Planning and Zoning Commission to address the
residency requirements of Planning and Zoning Commission Members – Bradley J. Hamilton, P.E., CPM,
Public Works Director/City Engineer *
10. Discussion and possible action to approve the City's receipt of grants from the Arizona Governor's Office of
Highway Safety – Gregory Volker, City Manager/Police Chief, MPA, CPM *
11. Discussion and possible action to approve contracts for on-call engineering services with the following vendors:
– Bradley J. Hamilton, P.E., CPM, Public Works Director/City Engineer *
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.

Colliers Engineering & Design, Inc. *
Canfield Engineering & Integration, LLC *
Valentine Environmental Engineers, LLC *
The WLB Group, Inc. *
Carollo Engineering, Inc. *
Civil & Environmental Consultants, Inc. *
Kimley-Horn and Associates, Inc. *
Rick, Collar & Wagoner, Inc. dba Rick Engineering Company *
Westland Resources, Inc. *
Psomas, Inc. *

12. Update on the Strategic Plan Projects – Gregory Volker, City Manager/Police Chief, MPA, CPM
13. Discussion during and/or after presentation by City staff of City Finances, with emphasis on July 31, 2026; and
the City’s financial position on July 31, 2026. All revenues and expenses of the City may be discussed – Megan
Moreno, CPM, Finance Director
EXECUTIVE SESSION: Pursuant to A.R.S. § 38-431.03(A)(3) and (4) to consider and instruct City’s position on the
potential purchase of real property.
CALL TO THE PUBLIC – NON-AGENDA-RELATED COMMENTS: Communications and comments from the
citizens regarding the City of Benson or other matters properly addressed to the City Council shall be heard by the
Council. Such remarks shall be addressed to the Council as a whole and shall be limited to three (3) minutes unless this
time is adjusted at the discretion of the Mayor or Council. **
DEPARTMENT REPORTS: Written Department Reports will be provided to Councilmembers as part of the Council
packet monthly, discussion and direction to Staff, if any, may ensue.
ADJOURNMENT
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POSTED this 11th day of September, 2026
Pursuant to A.R.S. § 38-431.02(H), the public will have physical access to the meeting place thirty (30) minutes prior to
the start of the meeting.
Material related to the City Council meeting is available for public review the day before and the day of the meeting,
during office hours, at the City Clerk’s Office located at 101 E. 6th Street, Benson, Arizona, 520-586-2245 x 2011.
All facilities are handicapped-accessible. If you have a special accessibility need, please contact Vicki L. Vivian, City
Clerk, at (520) 586-2245, no later than eight (8) hours before the scheduled meeting time.
Any invocation that may be offered before the start of regular Council business shall be the voluntary offering of a
private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the invocation
speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious
beliefs or views of this or any other speaker.
Executive Sessions – Upon a vote of the majority of the City Council, the council may enter into Executive Sessions
pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the agenda.
* Denotes an Exhibit in addition to the Council Communication
** Call to the Public
Arizona Revised Statutes §38-431.01(H) provides that “A public body may make an open call to the public during a
public meeting, subject to reasonable time, place and manner restrictions to allow individuals to address the public body
on any issue within the jurisdiction of the public body. At the conclusion of an open call to the public, individual
members of the public body may respond to criticism made by those who have addressed the public body, may ask staff
to review a matter or may ask that a matter be put on a future agenda. However, members of the public body shall not
discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for
discussion and legal action.” As such, a Call to the Public, if on the agenda, is provided as a courtesy.
In order to speak during the Call to the Public, please complete the Call to the Public form requesting to do so.
*** Consent Agenda
The Consent Agenda will be the first item under New Business and shall list separately distinct items requiring action
by the City Council that are generally routine items not requiring Council discussion. A single motion will approve all
items on the Consent Agenda, including any resolutions or ordinances, or claims/invoices that are of a routine nature. A
Councilmember may remove any issue from the Consent Agenda, and that issue will be discussed and voted upon
separately, immediately following the Consent Agenda under its proper regular category of New Business.
NOTICE TO PARENTS: Parents and legal guardians have the right (with certain exceptions) to consent before the
City of Benson makes a video or voice recording of a minor child. A.R.S. §1-602(A)(9). Regular and Special Meetings
of the Mayor and Council for the City of Benson are recorded, and that recording is usually posted on the City’s website.
If you permit your child to participate in a Regular or Special Meeting of the Mayor and Council for the City of Benson,
a recording will be made. If your child is seated in the audience, your child may be recorded, but you may request that
your child be seated in a designated area to avoid recording. Please submit your request to the City Clerk.

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