On the agenda: Woodstock meeting — Automated License Plate (Jun 2)

Woodstock Town Council Meeting Agenda -Amended
Tuesday, June 2, 2026
Municipal Office Council Chambers
7:30 pm Council Meeting
1. Call to Order
2. Pledge of Allegiance
3. Prayer
4. Meeting Minutes
a.
b.
c.
d.
e.
f.

Action on the minutes from the Special Town Council Meeting held on Wednesday, April 8, 2026
Action on the minutes from the Public Hearing (budget) held on Tuesday, May 5, 2026
Action on the minutes from the Town Council meeting held on Tuesday, May 5, 2026
Action on the minutes from the Finance Committee Meeting held on Monday, May 18, 2026
Action on the minutes from the Personnel Committee Meeting held on Monday, May 18, 2026
Action on the minutes from the Tourism & Economic Development Committee Meeting held on
Monday, May 18, 2026

5. Visitor Comments
6. Special Reports
a. Woodstock Fire Department
b. Woodstock Rescue Squad
c. Woodstock Enhancement Committee
d. NSVRC Report
7. Committees
a. Water & Sewer Committee
b. Street, Sidewalk & Trails Committee
c. Finance Committee
a. Recommendation to authorize town manager to execute an agreement for Wastewater
Treatment Plant PLC Upgrade
b. Recommendation to approve a resolution to adopt the Fiscal Year 2027 budget and
appropriate funds.
c. Recommendation to approve the FY2027-2031 Capital Improvement Plan
d. Set meeting date
d. Personnel Committee

a. Recommendation to appoint Dhruv Gami to the Economic Development Authority (Term
ending 11/5/2026)
b. Recommendation to appoint Paul J. Neal as Town Attorney for a four-year term ending
June 30, 2030
c. Set meeting date
e. Ordinance & Public Safety Committee
f. Tourism & Economic Development
g. Park Commission
h. Planning Commission
a. Recommendation to approve a resolution revising the development fee schedule (Received
unanimous favorable recommendation)
8. Old Business
9. New Business
a. Consideration of a resolution for Shenandoah County Celebrates 1776
10. Town Manager’s Report
11. Mayor’s Report
12. Council Person Reports
13. Communications
14. Adjournment
Cc:

Mayor
Town Council
Town Attorney
Department Heads
Planning Commission Chairman Keith Lantz
Supervisor Kyle Gutshall
Shenandoah County Chamber of Commerce
Woodstock Fire Department
Woodstock Rescue Squad
Media

WOODSTOCK TOWN COUNCIL SPECIAL MEETING
April 8, 2026
The Woodstock Town Council held a special meeting on Wednesday, April 8th, at 5:30 pm in the
Council Chambers of the Municipal Building. Present were Mayor McCleary, Vice Mayor
Funkhouser; Council Members Bennett, Cross, Haun, Manning; Aaron Grisdale, Town Manager;
and Michelle Bixler, Deputy Town Manager.
Mayor McCleary called the meeting to order at 5:30 pm.
New Business
i.

Consideration to set the real estate tax rate for calendar year 2026.
Mr. Funkhouser made a motion to adopt a resolution setting the real estate tax rate for
calendar year 2026 at 16-cents per $100 valuation.
Ms. Manning seconded the motion.
Mayor McCleary called a roll call vote:
Bennett-Aye; Cross-Aye, Funkhouser-Aye, Haun-Aye, Heishman-Absent, Manning-Aye

With no other items on the agenda to be discussed a motion was made by Councilwoman Cross to
adjourn and second by Councilwoman Bennett and carried unanimously. Mayor McCleary
adjourned the Special Town Council Meeting at 5:38 pm.

Mayor
ATTEST:
Clerk

TOWN COUNCIL
PUBLIC HEARING
May 5, 2026
On Tuesday, May 5, 2026, the Woodstock Town Council held a public hearing in the Council
Chambers of the Municipal Building at 7:00 pm to receive citizen comments regarding a proposed
FY 2027 budget.
Present were Mayor McCleary; Vice-Mayor Funkhouser, Council members, Bennett, Cross, Haun,
Heishman and Manning; Town Manager Aaron Grisdale, Deputy Town Manager Michelle Bixler,
and Town Attorney Jay Neal.
Mayor McCleary called the Public Hearing to order at 7:00 pm. Mayor McCleary asked the Clerk to
read the Notice of Public Hearing.
Ms. Helsley read the Notice of Public Hearing.
Mayor McCleary opened the floor for public comment.
There being no public comments, Mayor McCleary closed the Public Hearing at 7:30 pm.

_____________________________
Mayor
ATTEST:

__________________________
Clerk

TOWN COUNCIL MEETING
May 5, 2026
The Woodstock Town Council held its regular meeting on Tuesday, May 5, 2026, in the Council
Chambers of the Municipal Building. Present were Mayor McCleary, Vice-Mayor Funkhouser,
Council Members Bennett, Cross, Haun, Heishman and Manning, Town Manager Aaron Grisdale,
Deputy Town Manager Michelle Bixler, and Town Attorney Jay Neal
Mayor McCleary called the meeting to order at approximately 7:30 pm, followed by the Pledge of
Allegiance to the flag and the opening prayer by Mr. Heishman.
MINUTES:
i.
Mr. Funkhouser made a motion to approve the minutes of the Public Hearing
(proposed RE tax rate) held on Tuesday, April 7, 2026. Ms. Manning seconded the
motion, and it carried unanimously.
ii.
Ms. Bennett made a motion to approve the minutes of the Public Hearing (TA-2601) held on Tuesday, April 7, 2026. Mr. Funkhouser seconded the motion, and it
carried unanimously.
iii.
Ms. Bennett made a motion to approve the minutes of the Town Council meeting
held on Tuesday, April 7, 2026. Ms. Manning seconded the motion, and it carried
unanimously.
iv.
Mr. Heishman made a motion to approve the minutes of the Water & Sewer
Committee meeting held on Monday, April 13, 2026. Ms. Bennett seconded the
motion, and it carried unanimously.
v.
Mr. Funkhouser made a motion to approve the minutes of the Finance Committee
meeting held on Monday, April 13, 2026. Ms. Manning seconded the motion, and it
carried unanimously.
vi.
Mr. Funkhouser made a motion to approve the minutes of the Finance Committee
meeting held on Tuesday, April 28, 2026. Ms. Manning seconded the motion, and it
carried unanimously.
VISITOR COMMENTS: No visitor comments.
SPECIAL REPORTS:
Woodstock Fire Department:
Fire Chief Hottel presented the report for the Woodstock Fire Department. He noted that April was
a slower month for the department. Chief Hottel reported that they received 26 calls for service with
11 of those calls occurring in town limits. The Fire Department held it’s annual awards banquet in
which service awards given out former Chief Phil Hottel receive his 50th year of service award. Other
members received awards for years of service from 20 years to 1 year of service.
Woodstock Rescue Squad:
No report.

Woodstock Enhancement Committee:
Mr. Rich Church introduced himself and provided the Enhancement Committee report. He
reported that the events season is now in full swing and they are working on several big projects.
The Enhancement Committee thanked the council for supporting their efforts with funding each
and every year. The second Wander Woodstock took place on Friday, May 1st with musical
entertainment by Piper Lee. They are planning a foam party at the Gatchell property during the June
5th Wander Woodstock event. Mr. Church reported that the RevUP ShenCo small business summit
took place on Monday, May 4th and 20 of the 120 business participants were from here in
Woodstock. This month marks the 1-year anniversary of the start of the Woodstock Wire, a digital
newsletter sent out to businesses here in town that includes helpful business tips, funding
opportunities, upcoming events and local business spotlights.
Northern Shenandoah Valley Regional Commission:
Ms. Bennett reported that she attended the Northern Shenandoah Valley Regional Commission
(NSVRC) meeting on April 16th. They reviewed several projects that the Commission is working on.
COMMITTEES:
Water & Sewer Committee: Mr. Heishman reported that the Water & Sewer Committee met on
Monday, April 13th and had the following recommendations:
a. Recommendation to authorize town manager to execute contract pertaining to groundwater exploration and
development services.
Recommendation from the committee does not require a second, Mayor McCleary called for
a roll call vote:
Haun – Aye, Bennett – Aye, Cross – Aye, Funkhouser – Aye, Manning – Aye,
Heishman - Aye
Street, Sidewalk & Trails Committee: No report.
Finance Committee: Mr. Funkhouser reported that the Finance Committee on Monday, April 13th
and have the following recommendations:
a. Recommendation to authorize town manager to execute contract pertaining to Bradford Park design
development services with EPR PC.
Recommendation from the committee does not require a second, Mayor McCleary called for
a roll call vote:
Haun – Aye, Bennett – Aye, Cross – Aye, Funkhouser – Aye, Manning – Aye,
Heishman - Aye
A meeting date of Monday, May 18th at 5:30pm was set.

Personnel Committee: Mr. Funkhouser reported that committee did not meet. A meeting date of
Monday, May 18th following the Finance Committee was set.
Ordinance & Public Safety Committee: No report
Tourism & Economic Development Committee: Ms. Cross reported that the committee did not
meet. A meeting date for Monday, May 18th following the other scheduled committee meetings set.
Park Commission: No report.
Planning Commission: Mr. Lantz reported that the Planning Commission did not meet in April, but
they will have a meeting on Monday, May 18th at 7:00pm. This is a week earlier than usual due to the
Memorial Day holiday.
OLD BUSINESS: None
NEW BUSINESS:
a. Consideration of a Resolution of Recognition for Joan Comanor
Mayor McCleary asked the Clerk to read the resolution of recognition.
Ms. Helsley read the resolution of recognition.
Mr. Funkhouser made a motion to approve the resolution. Ms. Bennett seconded the
motion. The resolution was approved unanimously.
b. Consideration of changing tax due date
Mr. Grisdale explained that the staff had not yet received all the tax information to be set
into our billing system. There is concern that they will not be able to get the bills out in the
time required for the June 5th due date. It was recommended that the due date for town taxes
be extended a week to Friday, June 12th.
EXECUTIVE SESSION:
(1) Closed Session pursuant to § 2.2-3711. A.1, of the Code of Virginia, for the purpose of discussion and
consideration pertaining to the negotiation of public contract (trash and recycling services).
Mr. Funkhouser made a motion to go into closed session. Ms. Manning seconded the
motion, and the council went into closed session at 7:52pm.
Ms. Funkhouser made a motion to bring the meeting out of closed session at 8:15pm.
Ms. Manning seconded the motion.
Following the executive session Mr. Funkhouser reported that the Finance Committee had met on
April 28th to receive information regarding the towns refuse services. After review of three trash

service contractors, they recommend that the town proceed with a contract with Republic Services
for the trash and recycling services.
c.

Recommendation from Finance Committee to authorize town manager to finalize contract negotiations with
Republic Services for trash collection.
Recommendation from the committee does not require a second, Mayor McCleary called for
a roll call vote:
Haun – Aye, Bennett – Aye, Cross – Aye, Funkhouser – Aye, Manning – Aye,
Heishman - Aye

TOWN MANAGER'S REPORT:
The Town Manager offered the following highlights:
a. Two of the Police Departments new officers will be graduating from the Basic Law
Enforcement Training of Central Shenandoah Criminal Justice Academy on May 28th.
b. Pool season is just around the corner. Staff has been working hard to prepare the pool
facilities for the season. Ms. Cheyenne Estep will be managing the pool this year.
MAYOR’S REPORT:
Mayor McCleary thanked everyone for attending the meeting. He expressed his gratitude to Ms.
Comanor for her 20 years of service as the towns Tree Board President. Mayor McCleary expressed
his excitement that the town will again have recycling services for the residents. He hopes that the
residents take advantage of the new recycling pickup service that will begin in July with the new
company that will be taking over the towns refuse services.
COUNCIL PERSON REPORTS:
(1) Mr. Heishman expressed his excitement to see progress being made on potential wells in town
for water supplies as well as planning continuing for the Bradford Park. He thanked Ms. Comanor
for her service as President of the town’s Tree Board. Mr. Heishman also expressed his sympathies
to the family of Mr. Gary Hoover. Mr. Hoover had been instrumental in getting the banner program
started here in town and it is sad that he passed away before being able to see the project finally
begin.
(2) Ms. Manning thanked Ms. Comanor for her service to the town on the Tree Board. She noted
her appreciation to town staff for the work that is put in to providing links that allow residents to be
notified of upcoming meetings. She plans to inform more residents of the features available on the
website.
(3) Ms. Funkhouser thanked Ms. Comanor for her service to the town as President of the Tree
Board. He is excited that the town will again be offering recycling services to the residents. Mr.
Funkhouser also thanked town administration and staff for their hard work on the FY2027 budget.

(4) Ms. Cross did not have much to add only to express her gratitude to Ms. Comanor for her
service to the town’s Tree Board for so many years.
(5) Ms. Bennett thanked Ms. Comanor for her service as President of the Tree Board. She thanked
administration and other staff members for their hard work on the 2027FY budget. Ms. Bennett also
gave a shout out congratulating the graduating class of 2026.
(6) Mr. Haun expressed his gratitude to Ms. Comanor for her time and dedication spent as the
President of the town’s Tree Board for more than 20 years.
There being no further business, Mr. Funkhouser made a motion to adjourn seconded by Ms.
Bennett. The motion carried unanimously. Mayor McCleary declared the meeting adjourned at 8:27
p.m.

_____________________________
Mayor

ATTEST: __________________
Clerk

Finance Committee Meeting
May 18, 2026
On Monday, May 18, 2026, the Finance Committee met in the Planning Commission Room of the
Municipal Office. Present were Committee members Funkhouser, Heishman, and Manning, Council
member Bennett, Town Manager Aaron Grisdale, Deputy Town Manager Michelle Bixler and
Director of Finance Tammy DePhillip
Mr. Funkhouser called the meeting to order at 5:30 pm to discuss the following:
•

Consideration of a contract to upgrade PLC at Wastewater Treatment Plant
Ms. DePhillip gave a brief overview of the proposal, which involves a request for the
committee to review and provide recommendation to Council on a contract to
upgrade Programmable Logic Controller (PLC) at the wastewater treatment plant.
The Town has identified a cooperative purchasing vehicle through Harford County,
Maryland, which holds an active Open-End Control and Integration Services for
Water and Wastewater Projects contract with Sherwood-Logan and Associates.
Because the total project cost of $144,208.00 exceeds the $100,000 threshold
established in the Town's procurement policy, Town Council approval is required
before the Town may enter a contract with Sherwood-Logan.
To fund the project, Ms. DePhillip outlined a proposal to reallocate funds from
capital projects that will not be executed in 2026. As no new funds are being
appropriated, a budget amendment is not needed from council and the reallocation
of resources can happen administratively. The committee was comfortable with this
reallocation of resources.
The committee made a favorable recommendation to Council to authorize the town
manager to enter in to an agreement with Sherwood-Logan and Associates to
upgrade the wastewater plant’s PLC.

•

FY2027 Budget Discussion
Mr. Grisdale provided an update that the remaining decisions with the Fiscal Year
2027 budget involves a final decision of $43,000 set aside in the General Fund fund
during an April committee meeting. At that time the committee was interested in
potentially funding two budget requests from the Police Department.
Following brief discussion, the committee provided a favorable recommendation to
forward the FY2027 budget to Council with the following amendments: $30,000 for
Automated License Plate Reader (ALPR) subscription and $13,000 for membership
in the regional drug task force.

•

FY2027-2031 Capital Improvement Plan
Mr. Grisdale provided an overview of the draft list of projects included within the
capital improvement plan for both the General Fund and Public Utility Fund. Mr.
Grisdale also noted that during the budget presentation, one remaining item to be
resolved was an amount of capital reserve to be included within Fiscal Year 2027 for
initial planning and design for the joint municipal and police department facility. He
noted that his initial recommendation is to utilize $1.5 million out of the $3.52
million of capital reserve.

The committee forwarded the five-year capital improvement plan to Council with
the amendment of including $1.5 million in Fiscal Year 2027 for the joint facility
project within the Capital and Debt Fund.
•

FY2027 Trash Collection Rates
Ms. Bixler provided an overview of the proposed trash and recycling monthly rates
proposed to go into effect on July 1, 2027. The rates are structured off of the
proposed rates in the town’s pending contract with Republic Services and also
include estimated costs for tipping and disposal fees.
The committee forwarded a recommendation that the budget include monthly trash
collection rates of $14.85, with additional carts at $6.25, and the recycling rate will be
established at $7.50.

There being no further business, the Finance Committee adjourned at 5:58 pm

Finance Committee Chairman
ATTEST:
___________________________
Clerk

Tourism & Economic Development Committee Meeting
May 18, 2026
On Monday, May 18, 2026, the TED Committee met in the Planning Commission Room of the
Municipal Office. Present were Committee members Cross, Bennett, and Funkhouser, Council
members Bennett and Heishman, Town Manager Aaron Grisdale, Deputy Town Manager Michelle
Bixler and Business Development Manager, Katie Mercer.
Ms. Cross called the meeting to order at 6:04 pm to discuss the following:
•

North Street Tank Resurfacing Project
Ms. Mercer gave a presentation on a proposed North Street Water Tank
Gateway Messaging and public art project. Ms. Mercer noted that several months
ago Mr. Grisdale and Ms. Bixler briefly discussed the need to resurface the North
Street tank and informed the committee that staff would follow up on a proposal to
look at creative redesign options.
Ms. Mercer noted the messaging opportunity given the tank’s proximity to the many
travelers on Interstate 81, and provided an overview of a two-stage proposed
procurement. First to request qualifications of design professionals and artists, and
then a second stage with specific design proposals from short-listed vendors. Staff
anticipates coming back to the committee in late summer with design options for
consideration.
While no formal action was required of the committee, the consensus was favorable
for staff to proceed with the procurement as presented.

•

Mobilizing Main Street Update
Ms. Mercer, filling in for Mr. Zach Hottel, provided a brief update on the Mobilizing
Main Street program. The Woodstock Enhancement board successfully secured their
designation from the IRS as a 501c3 entity, and has continued their training through
Virginia Main Street. Recently, Mr. Hottel, Ms. Mercer, and Ms. Manning attended a
regional rev-up training in Leesburg focused on economic vitality. Ms. Mercer also
noted that a community vitality grant was submitted in support of downtown signage
and information kiosks.
The committee shared they were pleased with the continued progress with the board
and the Mobilizing Main Street program. No action was required of the committee.

There being no further business, the Tourism and Economic Development Committee adjourned at
6:28 pm

Tourism & Economic Development Committee Chairwoman
ATTEST:
___________________________
Clerk

Personnel Committee Meeting
May 18, 2026
On Monday, May 18, 2026, the Personnel Committee met in the Planning Commission Room of the
Municipal Office. Present were Committee members Funkhouser, Cross, and Manning, Council
members Bennett and Heishman, Town Manager Aaron Grisdale, Deputy Town Manager Michelle
Bixler.
Mr. Funkhouser called the meeting to order at 6:30 pm to discuss the following:
•

Executive Session to discuss appointments (Economic Development Authority, Town Clerk, Town
Attorney, Planning Commission)

Mr. Funkhouser made a motion to go into closed session. Ms. Manning seconded the
motion, and the committee went into closed session at 6:30 pm.
Mr. Funkhouser made a motion to bring the meeting out of closed session at 6:53 pm. Ms.
Manning seconded the motion.
There being no further business, the Finance Committee adjourned at 6:53 pm

Finance Committee Chairman
ATTEST:
___________________________
Clerk

RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN
AGREEMENT FOR THE WASTEWATER TREATMENT PLANT
PLC REDUNDANCY AND NETWORK UPGRADE
WHEREAS, the Town of Woodstock Wastewater Treatment Plant experienced a PLC redundancy
failure in February 2026, and a subsequent assessment confirmed that critical system components
are discontinued and no longer supported by the manufacturer, presenting an ongoing risk of
extended operational downtime; and
WHEREAS, Sherwood-Logan and Associates has prepared a scope and cost estimate dated May 1,
2026 for a PLC Redundancy and Network Upgrade at a total cost of $144,208.00, and Town staff
has identified a cooperative purchasing vehicle through Harford County, Maryland’s Open-End
Control and Integration Services for Water and Wastewater Projects contract, which includes rider
language permitting other public entities to utilize its terms; and
WHEREAS, the Finance Committee has approved the use of available Fiscal Year 2026 Public
Utilities Fund Capital Improvement Program funds in the amount of $144,208.00 for this project
and has recommended Town Council authorization, and the total project cost exceeds the $100,000
threshold requiring Town Council approval pursuant to the Town’s procurement policy; and
BE IT RESOLVED by the Town Council of Woodstock, Virginia, that the Town Council hereby
authorizes the Town Manager to enter into an agreement with Sherwood-Logan and Associates for
the Wastewater Treatment Plant PLC Redundancy and Network Upgrade, utilizing the cooperative
purchasing vehicle established by Harford County, Maryland’s Open-End Control and Integration
Services for Water and Wastewater Projects contract, at a total cost not to exceed $144,208.00, with
funding drawn from available Fiscal Year 2026 Capital Improvement Program funds.
Adopted this 2nd day of June 2026.
______________________________
Mayor
ATTEST:
__________________________________
Clerk

RESOLUTION TO ADOPT THE FISCAL YEAR 2026-2027 BUDGET
FOR THE TOWN OF WOODSTOCK, VA
WHEREAS, Section 15.2-2503 of the Code of Virginia 1950, as amended (the “Virginia Code”),
requires that the Town Manager submit a proposed budget to Town Council on or before the first day of
April each year, and that the Council approve the budget no later than the date on which the fiscal year
begins; and
WHEREAS, the Town Manager submitted the Fiscal Year 2027 Proposed Budget to Town Council
on April 9, 2026 and work sessions were held by the Council during April and May 2026 to discuss the
Proposed Budget and any changes thereto; and
WHEREAS, a brief synopsis of the proposed budget, tax rates, and advertised changes in user fees
and notice of public hearing was advertised in the April 29, 2026 edition of the Northern Virginia Daily in
accordance with Section 15.2-506 of the Virginia Code; and
WHEREAS, a duly advertised Public Hearing was held on May 5, 2026 to receive public comment
from citizens of the Town of Woodstock, and
NOW, THEREFORE BE IT RESOLVED, that the following tax rates and user fees are hereby
approved as set forth below:
a.

Real and Personal Property tax rates shall remain at the rates shown in such published budget
summary:
Real Property tax rate: $0.16 per $100 of assessed value
Personal Property tax rate: $0.90 per $100 of assessed value

b. In-Town Water Rates: minimum monthly water rates (first 2,500 gallons) are increased by $1.68 and
all higher consumption tier rates are increased by $0.67 per 1,000 gallons. In-Town rates are as
follows:
Meter Under 1” Meter 1” & Over
First 2,500 gallons
$33.35
$36.08
Next 47,500 gallons 10.33 per 1,000
11.26 per 1,000
Next 50,000 gallons 10.07 per 1,000
10.85 per 1,000
Over 100,000 gallons 9.68 per 1,000
10.39 per 1,000
c. Out-of-Town Water Rates are increased by the same amounts. Out-of-Town rates are as follows:
Meter Under 1” Meter 1” & Over
First 2,500 gallons
$42.38
$46.35
Next 47,500 gallons 13.49 per 1,000
14.81 per 1,000
Next 50,000 gallons 13.00 per 1,000
14.17 per 1,000

Over 100,000 gallons

12.46 per 1,000

13.55 per 1,000

d. Sewer Rates: minimum monthly sewer rates (first 2,500 gallons) are increased by $2.52 and all higher
consumption tier rates are increased by $0.67 per 1,000 gallons. Sewer rates are as follows:
Meter Under 1” Meter 1” & Over
First 2,500 gallons
$50.44
$60.30
Next 47,500 gallons 13.20 per 1,000
16.11 per 1,000
Next 50,000 gallons 11.62 per 1,000
14.17 per 1,000
Over 100,000 gallons 10.99 per 1,000
13.41 per 1,000
e. Refuse Collection Fees charged monthly are hereby set as follows: Residential – First Cart: $14.85 per
month; Additional Cart: $6.25 per month (unchanged); Recycling Collection (bi-weekly, new service):
$7.50 per month.
BE IT FURTHER RESOLVED that the Fiscal Year 2027 Budget for the Town of Woodstock is
hereby adopted and funds are hereby appropriated in the amounts set forth below for the Fiscal Year
beginning July 1, 2026:
General Fund Revenues
General Property Taxes
Other Local Taxes
Licenses, Permits and Privilege Fees
Fines and Forfeitures
Revenue From Use of Money and Property
Charges for Services
Miscellaneous
Intergovernmental
Transfers from Fund Balance
Total General Fund Revenues

$ 1,998,330
4,427,000
662,000
12,200
166,000
711,000
10,605
1,329,865
60,000
$ 9,377,000

General Fund Expenditures
Legislative
General Government Administration
Financial Administration
Information Technology
Public Safety
Public Works
Parks and Recreation
Planning & Community Development
Service Charges
Contributions
Transfers, Reserves, and Other
Total General Fund Expenditures

$ 69,052
560,232
575,352
125,196
2,857,871
2,732,301
545,211
623,965
92,180
162,000
1,033,640
$ 9,377,000

Capital and Debt Service Fund Revenues
Transfers & Reserves
Total Capital and Debt Service Fund Revenues

$ 3,733,340
$ 3,733,340

Capital and Debt Service Fund Expenditures
Capital Outlay
Debt Service

$ 3,164,050
236,652

Transfers, Reserves, and Other
Total Capital and Debt Service Fund Expenditures

332,638
$ 3,733,340

Public Utility Fund Revenues
Charges for Services
Revenue from Use of Money and Property
Miscellaneous
Intergovernmental
Other Financing Sources
Total Public Utility Fund Revenues

$ 4,889,000
145,000
500
4,119,750
2,221,750
$ 11,376,000

Public Utility Fund Expenditures
Water Treatment Plant
Water Transmission and Distribution
Wastewater Treatment Plant
Sanitary Sewer Maintenance
Service Charges
Capital Outlay
Debt Service
Transfers, Reserves, and Other
Total Public Utility Fund Expenditures

$ 947,856
466,654
1,625,696
327,090
101,837
6,558,900
1,284,967
63,000
$ 11,376,000

Total Budget

$ 24,486,340

BE IT FURTHER RESOLVED that the appropriations designated for Town capital projects shall
not lapse at the end of the fiscal year but shall remain appropriations until the completion of the project or
until Town Council amends or eliminates the appropriation.
Adopted this 2nd day of June, 2026.

Mayor
ATTEST:

Clerk

FY 2027-2031 Capital Improvement Plan: Proposed projects by fiscal year, fund and department are provided in the following pages, including proposed funding
source and project cost estimates.

Governmental Capital & Debt Service Fund
FISCAL
YEAR

2027
2027
2027
2027
2027
2027
2027
2027
2027
2027
2027
2027
2027
2027
2027

FUNCTION

Administration
Parks & Recreation
Police Department
Public Works
Public Works
Public Works
Public Works
Public Works
Parks & Recreation
Public Works
Administration
Parks & Recreation
Public Works
Planning & Community Development

FY 2027-2031 Capital Improvement Plan

PROJECT NAME

Municipal/Public Safety Facility
Bradford Park Implementation
Police Vehicle Fleet Replacement
Fleet Replacement Unit #21
Fleet Replacement Unit #1
Commercial Leaf Vac
PW Facility HVAC Upgrade
Salt-Chemical Spreader
W.O. Riley Park Shade System
SmartGate Tailgate
Computer Equipment Lifecycle Replacement
WO Riley Park Gazebo Replacement
Dump Trailer
Public Art Installation

FUNDING SOURCE

Fund Balance
Fund Balance
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go

PROJECT
ESTIMATE

1,500,000
1,200,000
157,000
72,100
56,100
29,000
26,250
24,000
24,000
18,000
18,000
15,600
14,000
10,000
Total $ 3,164,050

1 of 6

FISCAL
YEAR

2028
2028
2028
2028
2028
2028
2028
2028
2028
2028
2028
2028
2028
2028
2028

FISCAL
YEAR

2029
2029
2029
2029
2029
2029
2029
2029
2029

FUNCTION

Administration
Parks & Recreation
Planning & Community Development
Planning & Community Development
Planning & Community Development
Planning & Community Development
Public Works
Police Department
Public Works
Public Works
Parks & Recreation
Administration
Parks & Recreation
Planning & Community Development

FUNCTION

Planning & Community Development
Police Department
Public Works
Public Works
Parks & Recreation
Parks & Recreation
Administration
Planning & Community Development

FY 2027-2031 Capital Improvement Plan

PROJECT NAME

Municipal/Public Safety Facility
Bradford Park Implementation
Rt 42 Ox Road Intersection
Ox Rd Bike/Pedestrian Improvements
Rt 42 Corridor Improvements - West
Rt 42 Corridor Improvements - East
Bucket Truck Lifecycle Replacement
Police Vehicle Fleet Replacement
Excavator w Hydraulic Rock Hammer
Fleet Replacement Unit #4
W.O. Riley Park Rain Garden
Computer Equipment Lifecycle Replacement
Pool Deck Caulk Replacement
Public Art Installation

PROJECT NAME

Water Street Bicycle & Pedestrian Improvements
Police Vehicle Fleet Replacement
Bobcat Toolcat Equipment Addition
Stormwater Improvements
W.O. Riley Park Walking Path Paving
Resurfacing Main Swimming Pool
Computer Equipment Lifecycle Replacement
Public Art Installation

FUNDING SOURCE

Debt Financing
Debt Financing
External Funding
External Funding
External Funding
External Funding
Capital Lease
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go

15,000,000
6,000,000
4,447,000
3,616,600
3,247,400
1,466,000
185,000
165,000
103,000
75,705
30,000
18,000
18,000
10,000
Total $ 34,381,705

FUNDING SOURCE

External Funding
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go

PROJECT
ESTIMATE

PROJECT
ESTIMATE

5,270,500
173,000
82,300
74,000
62,000
60,000
18,000
10,000
Total $ 5,749,800

2 of 6

FISCAL
YEAR

2030
2030
2030
2030
2030
2030
2030
2030
2030

FISCAL
YEAR

2031
2031
2031
2031
2031
2031
2031
2031

FISCAL
YEAR

Future
Future
Future
Future
Future
Future
Future
Future

FUNCTION

Police Department
Public Works
Public Works
Public Works
Public Works
Parks & Recreation
Administration
Planning & Community Development

FUNCTION

Parks & Recreation
Public Works
Police Department
Public Works
Public Works
Administration
Planning & Community Development

FUNCTION

Planning & Community Development
Planning & Community Development
Planning & Community Development
Planning & Community Development
Planning & Community Development
Planning & Community Development
Planning & Community Development

FY 2027-2031 Capital Improvement Plan

PROJECT NAME

Police Vehicle Fleet Replacement
Excavator Equipment Addition
Fleet Replacement Unit #15
Dual Axle Trailer Replacement
Portable Message Board Replacement
WO Riley Park Maintenance Building
Computer Equipment Lifecycle Replacement
Public Art Installation

PROJECT NAME

Bradford Park Implementation
Truck Mounted Leaf Collection Unit Replacement
Police Vehicle Fleet Replacement
Swimming Pool Fence Replacement
Administration Vehicle Addition
Computer Equipment Lifecycle Replacement
Public Art Installation

PROJECT NAME

Bradford Park Plan Implementation
Hisey Ave to Spring St Connector
Undergrounding Utilities: Court & Main Streets
Academy Hill Streetscape
Drainage Master Plan
Court Square Park Project
164 North Main Street Beautification

FUNDING SOURCE

Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go

Total $

FUNDING SOURCE

Debt Financing
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go

182,000
118,300
112,000
47,100
37,000
35,000
18,000
10,000
559,400

PROJECT
ESTIMATE

6,000,000
288,000
191,000
37,800
28,000
18,000
10,000
Total $ 6,572,800

FUNDING SOURCE

Debt Financing
External Funding
Debt Financing
External Funding
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go

PROJECT
ESTIMATE

PROJECT
ESTIMATE

15,000,000
10,000,000
8,000,000
2,900,000
221,000
135,000
25,000
Total $ 36,281,000

3 of 6

Public Utilities Fund
FISCAL
YEAR

FUNCTION

PROJECT NAME

2027

Water Treatment Plant

Water Quality Infrastructure Improvements

2027
2027
2027

Water Treatment Plant
Wastewater Treatment Plant
Water Treatment Plant

2027

Water & Sewer

2027
2027
2027
2027
2027
2027
2027
2027
2027
2027
2027

Wastewater Treatment Plant
Wastewater Treatment Plant
Water Treatment Plant
Water & Sewer
Wastewater Treatment Plant
Water & Sewer
Water Treatment Plant
Water Treatment Plant
Water & Sewer
Water & Sewer

Sedimentation Basin Repairs
Electrical Upgrade
Structural Assessment and Repairs
Sewer Rehabilitation behind Woodstock Rescue
Squad
Breaker Replacements
Variable Frequency Drive Replacement
SCADA/Console Upgrade
Water Meter and Accessories
SCADA Upgrade
White Rock Court Water Service Upgrade
Pump Station Roof Replacement
Streaming Current Monitor Replacement
Galvanized Pipe Requiring Replacement
Sewer Manhole Repairs and Replacements

FY 2027-2031 Capital Improvement Plan

FUNDING SOURCE

Grant Funding
Debt Financing
Water Rate Increase Reserve

Sewer SDC Reserve
Water Rate Increase Reserve

Pay-as-you-go
Sewer SDC Reserve
Pay-as-you-go
Pay-as-you-go
Water SDC Reserve
Sewer SDC Reserve
Working Capital
Pay-as-you-go
Pay-as-you-go
Working Capital
Working Capital

PROJECT
ESTIMATE

4,119,750
1,373,250
450,000
150,000
90,000
86,000

60,000
57,000
44,100
40,000
29,500
19,500
15,500
14,300
5,000
5,000
Total $ 6,558,900

4 of 6

FISCAL
YEAR

2028
2028
2028
2028
2028
2028
2028
2028
2028
2028
2028
2028
2028
2028

FISCAL
YEAR

2029
2029
2029
2029
2029
2029
2029
2029
2029
2029

FUNCTION

Water & Sewer
Water Treatment Plant
Water Treatment Plant
Wastewater Treatment Plant
Water & Sewer
Wastewater Treatment Plant
Water & Sewer
Water & Sewer
Wastewater Treatment Plant
Water & Sewer
Water & Sewer
Water & Sewer
Water & Sewer

FUNCTION

Water Treatment Plant
Wastewater Treatment Plant
Wastewater Treatment Plant
Wastewater Treatment Plant
Water Treatment Plant
Water Treatment Plant
Water Treatment Plant
Water Treatment Plant
Water & Sewer

FY 2027-2031 Capital Improvement Plan

PROJECT NAME

Water Well Development
Electrical Upgrade
SCADA/Console Upgrade
Variable Frequency Drive Replacement
Fleet Replacement Unit #5
Chemical Feed Pumps
Massanutten Heights Water Main Upgrade
Water Meter and Accessories
Breaker Replacement
Utility Service Body – Unit #23
AMI Facilities Room Upgrade
Galvanized Pipe Requiring Replacement
Sewer Manhole Repairs and Replacements

PROJECT NAME

Boiler Replacement
Variable Frequency Drive Replacement
Chemical Scan Replacement
Internal Return Pump Replacement
Carbon Feeder
River Road Assessment and Repair
Asphalt Resurfacing
Zero Turn Mower
Galvanized Pipe Requiring Replacement

FUNDING SOURCE

PROJECT
ESTIMATE

Debt Financing
1,000,000
Water Rate Increase Reserve
518,000
Pay-as-you-go
147,000
Pay-as-you-go
104,000
Pay-as-you-go
75,705
Pay-as-you-go
73,900
Pay-as-you-go
44,000
Water SDC Reserve
40,000
Pay-as-you-go
37,700
Pay-as-you-go
17,000
Pay-as-you-go
8,000
Pay-as-you-go
5,000
Pay-as-you-go
5,000
Total $ 2,075,305
FUNDING SOURCE

Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go

Total $

PROJECT
ESTIMATE

200,000
104,000
74,400
70,400
70,000
65,000
64,400
14,000
5,000
667,200

5 of 6

FISCAL
YEAR

2030
2030
2030
2030
2030
2030
2030
2030

FISCAL
YEAR

2031
2031
2031
2031
2031
2031

FISCAL
YEAR

Future
Future
Future

FUNCTION

Wastewater Treatment Plant
Wastewater Treatment Plant
Water & Sewer
Wastewater Treatment Plant
Wastewater Treatment Plant
Water & Sewer
Water & Sewer

FUNCTION

Wastewater Treatment Plant
Water & Sewer
Water & Sewer
Water Treatment Plant
Water & Sewer

FUNCTION

Water & Sewer
Water Treatment Plant

FY 2027-2031 Capital Improvement Plan

PROJECT NAME

Potable Water Line Installation
Variable Frequency Drive Replacement
Fleet Replacement Unit #3
Internal Return Pump Replacements
Asphalt Resurfacing
Repair/Replacement of 300' of 8" sewer main
Galvanized Pipe Requiring Replacement

PROJECT NAME

Variable Frequency Drive Replacement
Bowman Avenue Water Main Upgrade
Pipe Hunter High-Pressure Sewer Jet Replacement
Fleet Replacement
Sub-compact Utility Tractor Addition

PROJECT NAME

FUNDING SOURCE

Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go

Total $

FUNDING SOURCE

Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go
Pay-as-you-go

Total $

FUNDING SOURCE

Debt Financing
West End Dam
Water Quality Infrastructure Improvements: Phase 2 Debt Financing

PROJECT
ESTIMATE

148,000
104,000
79,500
75,000
25,000
15,600
5,000
452,100

PROJECT
ESTIMATE

104,000
103,500
100,000
40,200
32,000
379,700

PROJECT
ESTIMATE

5,000,000
2,500,000
Total $ 7,500,000

6 of 6

RESOLUTION TO ADOPT THE SCHEDULE OF DEVELOPMENT FEES (JUNE
2026) FOR THE TOWN OF WOODSTOCK, VIRGINIA

WHEREAS, the Code of Virginia Section 15.2-2286(A)(6) establishes the authority of
municipalities to collect fees for the administration of the zoning and subdivision ordinances; and,
WHEREAS, the Town of Woodstock Zoning Code, Section 90-467 provides that the governing
body shall establish such fees by resolution; and,
WHEREAS, the revised schedule of development fees includes narrative language clarifying the
types of development fees and includes mechanisms for re-billing of third-party review services,
when needed; and
WHEREAS, the Town of Woodstock Planning Commission considered the Schedule of
Development Fees at the May 18, 2026, meeting and has recommended adoption of the same,
NOW, THEREFORE BE IT RESOLVED, that the following Schedule of Development Fees is
hereby approved as set forth below:
The following Planning and Zoning fees relate to administration of the Planning, Zoning and Subdivision
sections of the Town of Woodstock Municipal Code. Definitions of terms are further described therein.
Applications for permits described in this schedule shall be on the form currently prescribed by the Zoning
Administrator. Applicants will certify their identity as the owner or authorized agent of the owner.

ZONING
Type of Permit
Zoning Permit

Portable Storage Unit
Sign Permit
Zoning Certification Letter
Minor Subdivision
Zoning Appeals

Detail
Improvements less than 500 sq.
ft.
Improvements greater than 500
sq. ft.
10 sq ft or less
10 sq ft or more
Responsive to inquiry regarding
use
Lot line adjustment

Fee
$50
$100
$25
$50
$100
$100
$75
$350

SUBDIVISIONS
Type of Permit
Sketch Plat
Preliminary Plat

Detail
Non-engineering sketch
3 lots or less
4 lots or more

Final Plat

3 lots or less
4 lots or more

Site Plan Review

Non-residential

Fee
$100
$250
Plus cost of town consultant
review and 10% admin fee
$500 + $100 per lot
Plus cost of town consultant
review and 10% admin fee
$250 + $50/lot
Plus cost of town consultant
review and 10% admin fee
$500 + $50/lot
Plus cost of town consultant
review
$2,500 + $100 acre
Plus cost of town consultant
review and 10% admin fee

OTHER LAND DEVELOPMENT FEES
Type of Permit
Rezoning

Detail
One Lot
Acreage

General Land Use Permit
Special Use Permit

One Lot
Acreage

Municipal/Town
Boundary Line Adjustment*

One Lot
Acreage

Public Notice

As required for Public Hearings

Performance Bond Cost Estimate

Fee
$375
$375 + $50/acre
Plus cost of town consultant
review and 10% admin fee
$50
$500
$500 + $50/lot
Plus cost of town consultant
review and 10% admin fee
$500
$500 + $50/acre
Plus cost of town consultant
review and 10% admin fee
Cost of advertisement and site
signage
Plus cost of town consultant
review and 10% admin fee

* Boundary line adjustments are limited to requests to annex property, from outside of the corporate limits of the Town
of Woodstock to within the Town of Woodstock

OTHER FEES FOR PERMITS AND SERVICES
Type of Permit or Service
Mobile Food Vendor Permit

Detail
See permit application for details

Fee
$25

Infrastructure Reports
Communications Tower

Public Works Inspection required
prior to issuance of a county
Certificate of Occupancy

Adopted this 2nd day of June, 2026.

Mayor

ATTEST:

Clerk

$25 per parcel
$2,500

DEPARTMENT OF COMMUNITY DEVELOPMENT
SCHEDULE OF DEVELOPMENT FEES
Staff Report
June 2, 2026
Summary Statement
The Planning and Zoning Commission Staff recommends an update to the current Schedule of
Development Fees. The proposed schedule was initiated by staff and further revised by the
Planning Commission at the May 18, 2026 meeting.
Background
Section 15.2-2286 (A.)(6) of the Virginia Code establishes the authority of municipalities to
collect fees for the administration of the same: A. zoning ordinance may include, among other
things, reasonable regulations and provisions as to any or all of the following matters:
6. For the collection of fees to cover the cost of making inspections, issuing permits, advertising
of notices and other expenses incident to the administration of a zoning ordinance or to the filing
or processing of any appeal or amendment thereto.
Cost Recovery
Cost recovery can be effectively implemented through narrative additions to the text of the Fee
Schedule. The simple term for this is “re-billing”. Engineering services and performance bond
cost estimating are two examples of services that would be re-billed to the applicant.
The Schedule of Development Fees in current use is posted in the front office and on the town’s
website. It states that rates are “effective September 2, 2008”. Despite the long gap between the
adoption of rates in 2008 and the present, a study of similar Virginia towns finds that our current
rates are, generally, the same as that which is charged in the comparative towns.
No changes in the current fees are proposed. In addition to the narrative explanation that supports
the practice of re-billing, a 10% administrative fee is included. This covers the cost of preparing
the scope of services, reviewing supporting documents and communicating the deliverables in
the context of Site Plan and related reviews.
Resolution
The Town of Woodstock Zoning Code, Section 90-467 states: The governing body shall
establish, by resolution, a schedule of fees, charges and expenses and collection procedures for
zoning permits, certificates of use and occupancy, special use permits, variances, appeals,
amendments and other matters pertaining to this chapter. The schedule of fees shall be available
for inspection in the office of the zoning administrator and may be altered or amended by the
governing body by resolution.

RESOLUTION

Shenandoah County Celebrates 1776
on June 20, 2026

WH EREAS ,

on July 4, 2026, our nation will commemorate the Semiquincentennial anniversary
of the signing of the Declaration of Independence; and

WH EREAS,

the journey toward this historic milestone is an opportunity to reflect on our
nation’s past, honor the contributions of all Americans, and look ahead to the future
generations who will carry forward the ideals of democracy and individual liberty
that make the United States a unique nation in the world community; and

WH EREAS ,

the Commonwealth of Virginia was founded by Revolutionary War leaders, soldiers,
volunteers, wives, families; and

WH EREAS ,

from the 250th anniversary of the Boston Tea Party in 2023 until the 250th
anniversary of the signing of the Treaty of Paris in 2033, Shenandoah County
Historical Society members are celebrating our nation’s rich history and diversity of
experience by honoring all men and women who achieved American independence.
These Patriots, believing in the noble cause of liberty fought valiantly to establish a
new nation; and

WH EREAS ,

the Shenandoah County Historical Society has planned an event for everyone to
commemorate the history of our nation;

NOW, TH EREFORE, BE IT RESOLVED, by the Woodstock Town Council, that on Saturday,

June 20, 2026

Shenandoah County Celebrates 1776
in the Town of Woodstock.
Adopted this 2nd day of June, 2026.
Signed:

Attest:

___________________________
Jeremy McCleary, Mayor

___________________________
Mandy Helsley, Clerk of Council