On the agenda: Bartlett, TN Board of Mayor and Aldermen Regular Meeting — License Plate Reader (Aug 27)

BOARD OF MAYOR AND ALDERMEN MEETING AGENDA
TUESDAY, AUGUST 27, 2013 - BARTLETT CITY HALL - 7:00 PM
INVOCATION
Opening Prayer by Danny Sinquefield, Faith Baptist Church
FUTURE MEETINGS
Planning Commission, September 3 at 7 p.m.
Bartlett Station Commission, September 4 at 7:30 a.m.
City Beautiful Commission, September 5 at 7 p.m.
Family Assistance Commission, September 9 at 7 p.m.
Bartlett Historical Society, September 9 at 7 p.m.
RECOGNITIONS
Ovarian Cancer Awareness Month
***Official Business of the Day***
MINUTES ACCEPTANCE
Minutes of the August 13, 2013 Board of Mayor and Aldermen Regular Meeting
Minutes of the August 22, 2013 Board of Mayor and Aldermen Special Called
Meeting
UNFINISHED BUSINESS
1

City of Bartlett

Second Reading of Ordinance 13-12, an ordinance to Rezone from O-R-1,
SC-1 to RS-12 Property on the Northwest Side of Highway 70,
approximately 350-feet Northeast of Summerdale Drive. (Terry Emerick,
Director of Planning and Economic Development)

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Agenda

Board of Mayor and Aldermen

August 27, 2013

CONSENT AGENDA
1

Special event permit for Hunters Walk Subdivision Annual Yard Sale (Jim
Brown, Director of Code Enforcement)
This event will be held on Saturday October 5, 2013 from 6:00 am to 2:00 pm at each
residential location in the subdivision.

2

Special event permit for Spirit Halloween Retail Store (Jim Brown, Director
of Code Enforcement)
The event will be held from September 10 thru November 10, 2013 from 10 a.m. to 7
p.m. daily at 6600 Stage Rd Suite 134-135. This is a retail store to sell seasonal items for
Halloween.

3

Authorization to purchase a Patch Server. (Dick Phebus, Director of
Finance)
Request authorization to purchase a patch server from CDWG for a total cost of
$17,961.85. Funds are available in account 123.48123.933.

4

Purchase of Mobile Automatic License Plate Readers. (Gary Rikard, Chief of
Police)
Request to purchase two mobile automatic license plate readers from 3M at a total cost
of $35,380.00. 3M is a sole source provider. Funds are available in account 124.481.931.

5

Bid for Basketball Uniforms - 2013 (David Thompson, Director of Parks and
Recreation)
Recommend accepting the lowest bid from Think Threads at a cost of $16,267 for
225 youth and 345 adult uniforms. Funds are available in account 11044200.335.

6

Bid for Shadowlawn Road Sewer Extension, Phase 1-A. (Rick McClanahan,
Director of Engineering)
Recommend accepting the lowest bid from Enscor, LLC in the amount of $165,630.00,
plus a contingency amount of $20,000 for a total cost of $185,630.00. Funds are
available in account 312.48312.770.8114.

NEW BUSINESS
1

City of Bartlett

Resolution 18-13, a resolution to delete uncollectible business license taxes,
interest, penalties and associated costs from the City of Bartlett financial
records. (Dick Phebus, Director of Finance)

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Agenda

Board of Mayor and Aldermen

August 27, 2013

2

Resolution 19-13, a initial resolution authorizing the issuance of not to
exceed two million three hundred thirty thousand dollars ($2,330,000)
General Obligation Public Improvement Bond and not to exceed one million
four hundred ten thousand dollars ($1,410,000) water and sewer revenue and
tax bonds of the City of Bartlett, Tennessee. (Dick Phebus, Director of
Finance)

3

Resolution 20-13, a resolution of the City of Bartlett, Tennessee, authorizing
the issuance of interest bearing equipment acquisition capital outlay notes,
Series 2013, in an amount not to exceed $770,500, and providing for the
payment of said notes. (Dick Phebus, Director of Finance)

OPEN DISCUSSION
ADJOURNMENT

City of Bartlett

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BOARD OF MAYOR AND ALDERMEN MEETING MINUTES
TUESDAY, AUGUST 13, 2013 - BARTLETT CITY HALL - 7:00 PM

Mayor A. Keith McDonald: Present, Alderman W.C. Pleasant: Present, Alderman Emily Elliott: Present, Alderman
David Parsons: Present, Alderman Bobby Simmons: Present, Vice Mayor Jack Young: Present, Alderman Paula
Sedgwick: Present.

INVOCATION
Opening Prayer by Gene Burgess, Bartlett First Assembly of God
FUTURE MEETINGS
Historic Preservation Commission, August 19 at 7 p.m.
BPACC Advisory Board, August 20 at 6 p.m.
Bartlett Arts Council, August 20 at 7 p.m.
Design Review Commission, August 20 at 7 p.m.
RECOGNITIONS
Recognize recently promoted detectives Robert Allen and Laurie Thompson
Chief of Police Gary Rikard recognized Detective Robert Allen and Detective Laurie Thompson, who were
recently promoted to detectives.

***Official Business of the Day***
Mayor McDonald announced an emergency expenditure of $37,000 to repair Singleton Community Center's roof.

MINUTES ACCEPTANCE
Minutes of the July 23, 2013 Board of Mayor and Aldermen Regular Meeting
RESULT:
MOVER:
SECONDER:
AYES:

ACCEPTED [UNANIMOUS]
Bobby Simmons, Alderman
Jack Young, Vice Mayor
Pleasant, Elliott, Parsons, Simmons, Young, Sedgwick

Minutes of the August 5, 2013 Board of Mayor and Aldermen Special Called
Meeting
City of Bartlett

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Minutes Acceptance: Minutes of Aug 13, 2013 8:00 PM (MINUTES ACCEPTANCE)

CALL TO ORDER

Minutes

Board of Mayor and Aldermen

RESULT:
MOVER:
SECONDER:
AYES:

August 13, 2013

ACCEPTED [UNANIMOUS]
Bobby Simmons, Alderman
Jack Young, Vice Mayor
Pleasant, Elliott, Parsons, Simmons, Young, Sedgwick

UNFINISHED BUSINESS
Second Reading of Ordinance 13-10, an ordinance revoking previously
enacted City of Bartlett Ordinance 12-08. (Ed McKenney, City Attorney)
RESULT:
MOVER:
SECONDER:
AYES:

APPROVED ON SECOND READING [UNANIMOUS]
PM
Jack Young, Vice Mayor
Emily Elliott, Alderman
Pleasant, Elliott, Parsons, Simmons, Young, Sedgwick

Next: 8/22/2013 7:00

The public hearing is set for August 22, 2013.
2

Second Reading of Ordinance 13-11, an ordinance to add a new section to
Chapter 7 of Title 20 of the Codified Ordinances of the City of Bartlett to
establish a municipal school board and to submit the special election of the
members of the Municipal School Board to the qualified voters of the City of
Bartlett on November 7, 2013, or an election to be held on some other
appropriate date. (Ed McKenney, City Attorney)
RESULT:
MOVER:
SECONDER:
AYES:

APPROVED ON SECOND READING [UNANIMOUS]
PM
Jack Young, Vice Mayor
Emily Elliott, Alderman
Pleasant, Elliott, Parsons, Simmons, Young, Sedgwick

Next: 8/22/2013 7:00

The public hearing is set for August 22, 2013.
CONSENT AGENDA
RESULT:
MOVER:
SECONDER:
AYES:

1

City of Bartlett

APPROVED [UNANIMOUS]
Emily Elliott, Alderman
Jack Young, Vice Mayor
Pleasant, Elliott, Parsons, Simmons, Young, Sedgwick

Special seasonal event permit for Big Jim's Christmas Trees and Pumpkins.
(Jim Brown, Director of Code Enforcement)
This event will be held from September 20 to December 20, 2013 at the Stage Road
Plaza Shopping Center from 9 a.m. to 8 p.m. daily.

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Minutes Acceptance: Minutes of Aug 13, 2013 8:00 PM (MINUTES ACCEPTANCE)

1

Board of Mayor and Aldermen

August 13, 2013

2

Authorization to auction surplus property. (Dick Phebus, Director of
Finance)
Fourteen items have been identified as having a potential auction-value of $500 or more
and will be auctioned on GovDeals.com

3

Facility maintenance fee payment to the Tennessee Department for
Environment and Conservation for Fiscal Year 2013. (Rick McClanahan,
Director of Engineering)
The City’s current number of water system connections is 20,551, at $1.30 per connection,
the City’s total is $26,716.30. Funds are available in account 510.51200.644.

4

Bid for Water Treatment Plant chemical testing. (Rick McClanahan,
Director of Engineering)
Recommend accepting the lower bid from Underwriter Laboratories, LLC in the
amount of $14,390.00. Funds are available in account 510.51200.629.

5

Planning Commission report for August 2013. (Terry Emerick, Director of
Planning and Economic Development)

Item 1 - Rezoning from OR-1 and a section of SC-1 to RS-12 on the northwest side of Hwy 70 for the Culpepper
Place Assisted Living Facility was forwarded to the Board of Mayor and Aldermen with a positive recommendation.
Item 2 - A special use permit for Culpepper Place Assisted Living was forwarded to the Board of Mayor and
Aldermen with a positive recommendation.

NEW BUSINESS
1

Resolution 17-13, a resolution to delete uncollectible property taxes,
interest, penalties and associated costs from the City of Bartlett tax rolls.
(Dick Phebus, Director of Finance)

Mr. Phebus stated that the estimated amount of property taxes to be written off is $11,800.
RESULT:
MOVER:
SECONDER:
AYES:

2

City of Bartlett

APPROVED [UNANIMOUS]
Jack Young, Vice Mayor
Bobby Simmons, Alderman
Pleasant, Elliott, Parsons, Simmons, Young, Sedgwick

Set a public hearing for September 10, 2013 for Resolution 14-13, a
resolution approving a Special Use Permit for an assisted living facility to be
located on the northwest side of Highway 70, approximately 350 feet
northeast of Summerdale. (Terry Emerick, Director of Planning and
Economic Development)

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Minutes Acceptance: Minutes of Aug 13, 2013 8:00 PM (MINUTES ACCEPTANCE)

Minutes

Minutes

Board of Mayor and Aldermen

RESULT:
MOVER:
SECONDER:
AYES:

APPROVED [UNANIMOUS]
Jack Young, Vice Mayor
W.C. Pleasant, Alderman
Pleasant, Elliott, Parsons, Simmons, Young, Sedgwick

First Reading of Ordinance 13-12, an ordinance to Rezone from O-R-1, SC-1
to RS-12 Property on the Northwest Side of Highway 70, approximately 350feet Northeast of Summerdale Drive. (Terry Emerick, Director of Planning
and Economic Development)

Mr. Emerick explained that the Bartlett Zoning Ordinance requires a Special Use Permit for Assisted Living
Facilities. The property's current zoning only allows office use, so the owner has requested a rezoning to RS-12
(residential), which allows assisted living facilities with a special use permit.
Alderman Parsons asked if all three parcels in this area would be rezoned RS-12. Mr. Emerick stated that only the
portion of the parcels covered by the site plan would be rezoned RS-12. The northern portion of this area will not
be rezoned.
Alderman Elliott asked if the special use permit is not approved, will the zoning revert to the property's original
zoning of O-R-1 and SC-1. Mr. Emerick stated that the zoning, if approved through this ordinance, will be
permanent.
Alderman Parsons asked if the facility would require state approval, and Mr. Emerick confirmed that it would.
RESULT:
MOVER:
SECONDER:
AYES:

APPROVED ON FIRST READING [UNANIMOUS]
Jack Young, Vice Mayor
David Parsons, Alderman
Pleasant, Elliott, Parsons, Simmons, Young, Sedgwick

Next: 8/27/2013 7:00 PM

The public hearing to be set for September 10, 2013.
4

Annual update from Shelby County Trustee David Lenoir. (A. McDonald,
Mayor)

Mr. Lenoir reviewed the City's rebound in housing sales and median sales price, as well as property, personalty and
sales tax collections.
RESULT:

5

NO VOTE REQUIRED

Presentation on 1-40/1-240 Interchange Project (A. McDonald, Mayor)

Ian Engstrom, Project Engineer with Smith Seckman Reid, Inc., presented the construction plans for southbound I40 ramp to westbound I-240 to the Board. This project will create a four-level interchange to relieve congestion
and improve traffic flow at the I-40/I-240 Interchange. Construction will begin Fall 2013 and is scheduled to be
complete by 2017.
RESULT:

NO VOTE REQUIRED

OPEN DISCUSSION
No one spoke during Open Discussion.

City of Bartlett

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Minutes Acceptance: Minutes of Aug 13, 2013 8:00 PM (MINUTES ACCEPTANCE)

3

August 13, 2013

Minutes

Board of Mayor and Aldermen

August 13, 2013

ADJOURNMENT

Minutes Acceptance: Minutes of Aug 13, 2013 8:00 PM (MINUTES ACCEPTANCE)

Meeting adjourned at 7:48 PM

City of Bartlett

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BOARD OF MAYOR AND ALDERMEN MEETING MINUTES
THURSDAY, AUGUST 22, 2013 - BARTLETT CITY HALL - 7:00 PM

Mayor A. Keith McDonald: Present, Alderman W.C. Pleasant: Present, Alderman Emily Elliott: Present, Alderman
David Parsons: Present, Alderman Bobby Simmons: Absent, Vice Mayor Jack Young: Present, Alderman Paula
Sedgwick: Present.

PUBLIC HEARINGS
1.

Ordinance 13-10, an ordinance revoking previously enacted City of Bartlett Ordinance
12-08.

COMMENTS - Current Meeting:
No one spoke for or against Ordinance 13-10.
Adjourned at 7:01 p.m.
2.

Ordinance 13-11, an ordinance to add a new section to Chapter 7 of Title 20 of the
Codified Ordinances of the City of Bartlett to establish a municipal school board and to
submit the special election of the members of the Municipal School Board to the
qualified voters of the City of Bartlett on November 7, 2013, or an election to be held
on some other appropriate date.

COMMENTS - Current Meeting:
Jason Sykes, 4118 Fairway View Circle West, thanked the Mayor and Aldermen for their
diligence on the creation of a municipal school system.
Adjourned at 7:01 p.m.

City of Bartlett

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Minutes Acceptance: Minutes of Aug 22, 2013 8:00 PM (MINUTES ACCEPTANCE)

CALL TO ORDER

Minutes

Board of Mayor and Aldermen

August 22, 2013

ORDINANCES
Third Reading of Ordinance 13-10, an ordinance revoking previously enacted
City of Bartlett Ordinance 12-08. (Ed McKenney, City Attorney)
RESULT:
MOVER:
SECONDER:
AYES:

2

APPROVED ON THIRD AND FINAL RE [UNANIMOUS]
Jack Young, Vice Mayor
W.C. Pleasant, Alderman
Pleasant, Elliott, Parsons, Young, Sedgwick

Third Reading of Ordinance 13-11, an ordinance to add a new section to
Chapter 7 of Title 20 of the Codified Ordinances of the City of Bartlett to
establish a municipal school board and to submit the special election of the
members of the Municipal School Board to the qualified voters of the City of
Bartlett on November 7, 2013, or an election to be held on some other
appropriate date. (Ed McKenney, City Attorney)
RESULT:
MOVER:
SECONDER:
AYES:

3.

APPROVED ON THIRD AND FINAL RE [UNANIMOUS]
David Parsons, Alderman
W.C. Pleasant, Alderman
Pleasant, Elliott, Parsons, Young, Sedgwick

Authorize the Mayor to take all steps necessary to cause the special election
of the members of the school board called for by Bartlett Ordinance No.1311 to be held on November 7, 2013 or on another appropriate date.

RESULT:
MOVER:
SECONDER:
AYES:

APPROVED [UNANIMOUS]
Jack Young, Vice Mayor
Emily Elliott, Alderman
Pleasant, Elliott, Parsons, Young, Sedgwick

ADJOURNMENT
Meeting adjourned at 7:05 PM

___________________________

____________________________

W.C. Pleasant, Register to the

A. Keith McDonald

Board of Mayor and Alderman

Mayor

City of Bartlett

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Minutes Acceptance: Minutes of Aug 22, 2013 8:00 PM (MINUTES ACCEPTANCE)

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5.1

Board of Mayor and Aldermen
6400 Stage Road
Bartlett, TN 38134

SCHEDULED
ORDINANCE (ID # 1040)

Meeting: 08/27/13 07:00 PM
Department: Planning and Economic Development
Category: Zoning
Prepared By: Kim Taylor
Initiator: Terry Emerick
Sponsors:
DOC ID: 1040

Ordinance 13-12, an ordinance to Rezone from O-R-1, SC-1 to
RS-12 Property on the Northwest Side of Highway 70,
approximately 350-feet Northeast of Summerdale Drive.
WHEREAS, an application has been received to rezone property described herein from
O-R-1 and a section of SC-1 to RS-12; and
WHEREAS, a public hearing was held before this body on the 10th day of September,
2013, and notice thereof published in The Bartlett Express,
NOW, THEREFORE, be it ordained by the Board of Mayor and Aldermen of the City of
Bartlett:
SECTION 1. The property described as follows is hereby rezoned from 0-R-1, SC-1 to
RS-12.
Description of a portion of the St. Elmo Associates property described in Instrument No.
CX8320 in the Shelby County Register’s Office (S.C.R.O.), said portion consisting of parcel
B0158 00025 and a part of parcel B0158 00252, said portion currently zoned O-R-1 and SC-1,
and proposed to be rezoned RS-12 and being more particularly described by metes and bounds
as follows:
Beginning at a point in the centerline of U.S. Highway 70, said point being located 1,397.67 feet
from the centerline intersection of said U.S. Highway 70 and Appling Road as measured along
centerline of said U.S. Highway 70; thence along the centerline of said U.S. Highway 70 South
42° 12’ 46” West 595.73 feet to a point; thence North 59° 05’ 24” West 421.86 feet to a point;
thence North 86° 40’ 17” West 106.02 feet to a point, said point being the southwest corner
of the Jasper E. and Jimmie J. Rainey property as described in Instrument No. M3-9342 in the
S.C.R.O.; thence along the east line of said Rainey property North 04° 30’ 15” East 432.89 feet
to a point; thence South 80° 07’ 40” East 240.23 feet to a point; thence North 03° 39' 14" East
29.75 feet to a point; thence South 86° 39' 59" East 89.03 feet to a point; thence North 42° 23'
36" East 97.38 feet to a point; thence North 87° 23' 36" East 140.10 feet to a point; thence
South 47° 36' 24" East 407.57 feet to the POINT OF BEGINNING and containing 8.962 acres
(390,399 square feet).
SECTION 2. SEVERABILITY – Should any provision or part of this Ordinance be
rendered void or unenforceable by any court of law, statute or other authority, the rest and
remainder of this Ordinance shall remain in full force and effect.
SECTION 3. EFFECTIVE DATE – This Ordinance shall be effective from and after its
final passage, the public welfare requiring it.

Updated: 8/8/2013 10:45 AM by Stefanie McGee

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5.1

Ordinance (ID # 1040)

Meeting of August 27, 2013

First Reading:
August 13, 2013
Second Reading: August 27, 2013
Third Reading:
September 10, 2013
__________________________
W. C. Pleasant, Register to the
Board of Mayor and Aldermen

____________________________
A. Keith McDonald, Mayor

______________________________
Stefanie McGee, City Clerk
HISTORY:
08/13/13
Board of Mayor and Aldermen APPROVED ON FIRST READING
Next: 08/27/13

Mr. Emerick explained that the Bartlett Zoning Ordinance requires a Special Use Permit for
Assisted Living Facilities. The property's current zoning only allows office use, so the owner has
requested a rezoning to RS-12 (residential), which allows assisted living facilities with a special
use permit.
Alderman Parsons asked if all three parcels in this area would be rezoned RS-12. Mr. Emerick
stated that only the portion of the parcels covered by the site plan would be rezoned RS-12.
The northern portion of this area will not be rezoned.
Alderman Elliott asked if the special use permit is not approved, will the zoning revert to the
property's original zoning of O-R-1 and SC-1. Mr. Emerick stated that the zoning, if approved
through this ordinance, will be permanent.
Alderman Parsons asked if the facility would require state approval, and Mr. Emerick confirmed
that it would.

Updated: 8/8/2013 10:45 AM by Stefanie McGee

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Attachment: Zoning application (1040 : Rezoning for Assisted Living)

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Attachment: Zoning application (1040 : Rezoning for Assisted Living)

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Attachment: Zoning application (1040 : Rezoning for Assisted Living)

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Attachment: Zoning application (1040 : Rezoning for Assisted Living)

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Attachment: Parcel map (1040 : Rezoning for Assisted Living)

5.1.b

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Attachment: Artist's rendering of facility (1040 : Rezoning for Assisted Living)

5.1.c

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6.1

Board of Mayor and Aldermen
6400 Stage Road
Bartlett, TN 38134

SCHEDULED

Meeting: 08/27/13 07:00 PM
Department: Code Enforcement
Category: Special event permit
Prepared By: Valerie Brantley
Department Head: Jim Brown

AGENDA ITEM

Special event permit for Hunters Walk Subdivision Annual
Yard Sale

Updated: 8/20/2013 3:16 PM by Valerie Brantley

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Attachment: Hunters Walk Subdivision Yard Sale (2013) (1051 : Hunters Walk Subdivision Yard Sale)

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Attachment: Hunters Walk Subdivision Yard Sale (2013) (1051 : Hunters Walk Subdivision Yard Sale)

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Attachment: Hunters Walk Subdivision Yard Sale (2013) (1051 : Hunters Walk Subdivision Yard Sale)

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Attachment: Hunters Walk Subdivision Yard Sale (2013) (1051 : Hunters Walk Subdivision Yard Sale)

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Attachment: Hunters Walk Subdivision Yard Sale (2013) (1051 : Hunters Walk Subdivision Yard Sale)

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Attachment: Hunters Walk Subdivision Yard Sale (2013) (1051 : Hunters Walk Subdivision Yard Sale)

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Attachment: Hunters Walk Subdivision Yard Sale (2013) (1051 : Hunters Walk Subdivision Yard Sale)

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Attachment: Hunters Walk Subdivision Yard Sale (2013) (1051 : Hunters Walk Subdivision Yard Sale)

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Attachment: Hunters Walk Subdivision Yard Sale (2013) (1051 : Hunters Walk Subdivision Yard Sale)

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6.2

Board of Mayor and Aldermen
6400 Stage Road
Bartlett, TN 38134

SCHEDULED

Meeting: 08/27/13 07:00 PM
Department: Code Enforcement
Category: Special event permit
Prepared By: Valerie Brantley
Department Head: Jim Brown

AGENDA ITEM

Special event permit for Spirit Halloween Retail Store

Updated: 8/23/2013 2:36 PM by Stefanie McGee

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Attachment: Spirit Halloween Special Event (2013) (1059 : Spirit Halloween Special Event)

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Attachment: Spirit Halloween Special Event (2013) (1059 : Spirit Halloween Special Event)

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Attachment: Spirit Halloween Special Event (2013) (1059 : Spirit Halloween Special Event)

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Attachment: Spirit Halloween Special Event (2013) (1059 : Spirit Halloween Special Event)

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Attachment: Spirit Halloween Special Event (2013) (1059 : Spirit Halloween Special Event)

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Attachment: Spirit Halloween Special Event (2013) (1059 : Spirit Halloween Special Event)

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Attachment: Spirit Halloween Special Event (2013) (1059 : Spirit Halloween Special Event)

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6.3

Board of Mayor and Aldermen
6400 Stage Road
Bartlett, TN 38134

SCHEDULED

Meeting: 08/27/13 07:00 PM
Department: Finance
Category: Purchase
Prepared By: Dick Phebus
Department Head: Dick Phebus

AGENDA ITEM

Authorization to purchase a Patch Server.
The Information Technology Department asks to move forward with the purchase
of a “Patch Server”. This Server will fill many roles to assist the overall support of
All City computer users. Just as the name indicates, this Server will be
responsible for distributing the updates and security patches necessary to keep
the City computers running smoothly without the need to visit each one
individually. Configurations to make this happen will be handled on the back end
and pushed out to each computer in an automated batch process. Software to
be updated will include the Microsoft Windows operating system, Microsoft Office
components, Adobe software, Java software and many others. In addition to
“Patch” functionality, this Server will aid in our daily Help Desk duties by
collecting inventory data, software license metering, remote control capabilities
and hard drive imaging.
CDWG contacted the vendor directly and we are receiving special pricing. The
normal price per unit is $60.79 each which is a pre-negotiated government
contract through the National IPA of which we are a member. We have been
offered a per unit price at $51.45 each. This is being purchased from CDWG
through the National Intergovernmental Purchasing Alliance of which the City of
Bartlett is a participating entity.
Hewlett Packard (Hardware) - $2,526.85
CDWG (Software) - $15,435.00
Total - $17,961.85
Quotations are attached. Prices quoted are based on pre-negotiated
government contracts. Software quote is a price match from last fall and below
current market.

Updated: 8/21/2013 3:49 PM by Stefanie McGee

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ONLINE PRICE QUOTATION

Quote Name: Patch Server
Quote Created Date : 8/14/2013 8:25:13 PM
Contract: WSCA/NASPO (B27164)

Product availability and product discontinuation are subject to change without notice. The prices in this quotation are valid for 30
days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order.

items/description

part no

unit price

qty

ext price

662083-001 - HP ProLiant DL160 Gen8
LFF Server
HP ProLiant DL160 Gen8 Large Form
Factor Server
Intel® Xeon® E5-2620 (2.0GHz/6core/95W
HP 8GB PC3L-10600R 2x4GB 1Rank
Memory
HP Embedded SATA Controller
HP 4-Bay Large Form Factor Drive Cage
HP 500W AC Power Supply
HP Integrated Lights Out 4 (iLO 4)
Management Engine
Protected by HP Services, 3-Year Next
Day Part Replacement, 0-Year Labor, 0Year Onsite support
-This product is pre-configured.
Additional options ship separately.
-Pre-configured servers ship without
an OEM Operating System. If you
require an OEM Operating System,
please shop our configurable
products.

Base

$1,647.20

1

$1,647.20

HP 1TB 6G SATA 7.2K 3.5in SC Midline
Hard Drive

657750-B21

$196.37

4

$785.48

HP 9.5mm SATA DVD-RW JackBlack
Optical Drive

652241-B21

$94.17

1

$94.17

SubTotal :
Total :

$2,526.85
$2,526.85

662083-001
Included
Included
Included
Included
Included
Included
Included
Included

The terms and conditions of the WSCA/NASPO will apply to any order placed as a result of this inquiry, no
other terms or conditions shall apply.
file:///C:/Users/kfranz.CITYOFBARTLETT/AppData/Local/Microsoft/Windows/Temporary%20Internet...Packet
8/14/2013
Pg. 51

Attachment: HP Hardware quote 8-14-13.pdf (1050 : Purchase of Patch Server)

Quote Number: 8855883
Today's Date : 8/14/2013 8:25:35 PM
Created By: [email protected]

Page 2 6.3.a
of 2
To access the HP Public Sector Online Store where this quote was created, go to:
http://gem.compaq.com/gemstore/entry.asp?SiteID=13535
* HP is not liable for pricing errors. If you place an order for a product that was incorrectly priced, we will cancel your order and credit you for any charges. In the event that
we inadvertently ship an order based on a pricing error, we will issue a revised invoice to you for the correct price and contact you to obtain your authorization for the

* Please contact HP Public Sector Sales with any questions or for additional information:
K12 Education:
800-888-3224
Higher Education: 877-480-4433
State Local Govt:
888-202-4682
Federal Govt:
800-727-5472
Fax:
800-825-2329
Returns:
800-888-3224
* For detailed warranty information, please go to www.hp.com/go/specificwarrantyinfo.
Sales taxes added where applicable. Freight is FOB Destination.

file:///C:/Users/kfranz.CITYOFBARTLETT/AppData/Local/Microsoft/Windows/Temporary%20Internet...Packet
8/14/2013
Pg. 52

Attachment: HP Hardware quote 8-14-13.pdf (1050 : Purchase of Patch Server)

additional charge, or assist you with return of the product. If the pricing error results in an overcharge to you, HP will credit your account for the amount overcharged.
* This quotation may contain open market products which are sold in accordance with HP's Standard Terms and Conditions. HP makes no representation regarding the
TAA status for open market products. Third party items that may be included in this quote are covered under the terms of the manufacturer warranty, not the HP warranty.

Attachment: CDW quote (1050 : Purchase of Patch Server)

6.3.b

Packet Pg. 53

6.4

Board of Mayor and Aldermen
6400 Stage Road
Bartlett, TN 38134

SCHEDULED

Meeting: 08/27/13 07:00 PM
Department: Police
Category: Purchase
Prepared By: Penny Medlock
Department Head: Gary Rikard

AGENDA ITEM

Purchase of Mobile Automatic License Plate Readers.
The Bartlett Police Department respectfully requests to purchase (2) Mobile Automatic License
Plate Readers (ALPR) from 3M for a total of $35,380.00. This is a sole provider and on a State
of Tennessee bid. These tag readers are budgeted in line item 124.48124.931.

Updated: 8/21/2013 11:32 AM by Stefanie McGee

Page 1
Packet Pg. 54

Attachment: 3M, Tag Reader (1048 : Mobile Tag Readers)

6.4.a

Packet Pg. 55

Attachment: 3M, Tag Reader (1048 : Mobile Tag Readers)

6.4.a

Packet Pg. 56

6.5

Board of Mayor and Aldermen
6400 Stage Road
Bartlett, TN 38134

SCHEDULED

Meeting: 08/27/13 07:00 PM
Department: Parks and Recreation
Category: Bid
Prepared By: Debbie Christopher
Department Head: David Thompson

AGENDA ITEM

Bid for Basketball Uniforms - 2013
On Thursday, August 1, 2013, an ad was placed in the Daily News and bids were picked up in
City of Bartlett Athletics Department. On Tuesday, August 20, 2013, the City of Bartlett
received three (3) bids and were opened at City Hall.
Bids were received from the following companies:

Think Threads

$16,267.00

Riddell**
Score Sports**

$ 8,796.60
$ 8,390.40

**Neither Riddell nor Score Sports submitted bids for the specified uniform detailed in the bid
specs.**
We recommend the bid be awarded to Think Threads for a total price of $16,267.00.
Funds are available in account 11044200.335.
Thank you for your consideration.

Updated: 8/26/2013 2:24 PM by Stefanie McGee

Page 1
Packet Pg. 57

6.6

Board of Mayor and Aldermen
6400 Stage Road
Bartlett, TN 38134

SCHEDULED

Meeting: 08/27/13 07:00 PM
Department: Engineering
Category: Bid
Prepared By: Mark Saunders
Department Head: Rick McClanahan

AGENDA ITEM

Bid for Shadowlawn Road Sewer Extension, Phase 1-A.
The Shadowlawn Rd Sewer Extension Project Phase 1-A project was advertised in the
Commercial Appeal on June 7, 2013. The contractors that picked up Bid Documents are as
follows:
B&C Construction
ARGO Construction
Enscor, LLC
Marbury Construction, LLC
Owens Construction
Pro-Site
Madden Phillips Construction

On June 27, 2013 we received 5 bids for the construction of the Shadowlawn Rd Sewer
Extension Phase 1-A. The apparent low bidder, Enscor, LLC, submitted a Total Base Bid of
$165,630.00. Based on the bid prices submitted, I recommend awarding this bid based on the
Base Bid Price. The bids received have been reviewed by the Consultant/Contract review
committee and they concluded that Enscor has submitted the lowest and best bid and
recommend the City of Bartlett award this contract to Enscor, LLC in the base bid amount
of $165,630.00 plus an additional amount of $20,000.00 for items that may need to be added
during construction for a total not to exceed $185,630.00. Enscor, LLC has performed work
for the City of Bartlett on other projects.
Funding is available in Account 312.48312.770.8114, Shadowlawn Sewer Extension.
Bidder
Enscor, LLC
ARGO Construction
B&C Construction
Marbury Construction
Pro-Site Construction

Total Base Bid
$165,630.00
$194,182.50
$198,200.00
$268,045.00
$232,389.25

A copy of the bid document (plans and bid book) is located in the Alderman's Conference
Room for review. A copy of the bid tabulation is located in the Alderman's Conference Room
for review.

Updated: 8/21/2013 2:15 PM by Stefanie McGee A

Page 1
Packet Pg. 58

Attachment: Shadowlawn Sewer Phase 1A Bid Tabulation (1049 : Contract Approval)

6.6.a

Packet Pg. 59

7.1

Board of Mayor and Aldermen

Meeting: 08/27/13 07:00 PM
Department: Finance
Category: Budget
Prepared By: Dick Phebus

6400 Stage Road
Bartlett, TN 38134

SCHEDULED

Initiator: Dick Phebus
Sponsors:

RESOLUTION (ID # 1052)

DOC ID: 1052

Resolution 18-13, a resolution to delete uncollectible
business license taxes, interest, penalties and associated
costs from the City of Bartlett financial records.
WHEREAS, the Bartlett Tax Department collects business license taxes and fees for the City of
Bartlett; and
WHEREAS, the Bartlett Tax Department has determined that the businesses identified on the
attached schedule and the associated business license taxes, penalties, and other fees should be
dismissed as uncollectible; and
NOW THEREFORE BE IT RESOLVED By the BOARD OF MAYOR AND ALDERMEN
that the outstanding City of Bartlett business licenses taxes listed on the attached schedule as
well as interest, penalties and associated costs are dismissed.

Adopted this day of August 27, 2013

__________________________
W.C. (Bubba) Pleasant, Register to the
Board of Mayor and Aldermen

A. Keith McDonald, Mayor

Attest:
Stefanie McGee, City Clerk

Updated: 8/21/2013 3:57 PM by Stefanie McGee

Page 1
Packet Pg. 60

7.1.a

BUS. OWNER #
45677
45158
47526
52784
47628
82640
46131
47210
47499
88065
88209
88221
52283
88714
47648
47889
52515
88698
101581
108313
46293
46480
48215
52606
46154
46434
116993
46746
108188
114161
116961
117021
123537
123945

UNCOLLECTABLE BUSINESS LICENSE TAXES
TO BE TAKEN BEFORE BOARD OF MAYOR AND ALDERMEN
BILL # YEAR
OWNER
ADDRESS
3119 2002 ABD TECHNOLOGIES INC
8024 STAGE HILLS BLVD #101
3832 2004 BARTLETT COLLISON CENTER
5700 FERGUSON #1
7021 2005 COMPLETE DRYWALL & REPAIR
3115 BARRYCREST DR
8294 2005 ACCESS CAR RENTAL
7850 HIGHWAY 64
9957 2006 NIGHTWINE CONSTRUCTION
205 LAKE PT.ROSSVILLE, TN
9318 2006 MAXWELL SALES
3229 BRARFIELD CV
8924 2006 AUTO CARE CENTER
5700 FERGUSON #9
13202 2007 R & R GENERAL CONTRACTORS
6756 WHITTEN PLACE #3
12578 2007 BONDS PLUMBING
3787 BROADWAY
13940 2007 CHEAPER BY THE GROSS
6214 STAGE RD
12746 2007 STOVER CUSTOM HOMES
7666 GREYSTONE OAKS
12447 2007 QUEST FOR BEST
5614 MONTPELIER
15420 2008 CUSTOM WIRING SOLUTIONS
5137 JEFFREY KEITH
14729 2008 HUNT AUTO ACCESSORIES
7260 SHADY OAKS DR
16752 2009 H.S. FLORAL DISTRIBUTORS
8480 HIGHWAY 64
18833 2009 BEST AIR CONDITIONING & HEATING 7727 HIGHWAY 70 #104
17921 2009 JWL STUDIO
5780 ELMORE RD
17578 2009 BARTLETT PROPERTY SERVICES
3620 AUGUST
19541 2009 P & J SALES & DISTRIBUTING
4614 SHADOW WICK LN
18509 2009 BIG RIVER CONTRACTORS
6322 FALCON RIDGE CV
17640 2009 CHEAP CIGS
6848 STAGE RD
17893 2009 J & S TRANSPORTATION SERVICES 2758 BARTLETT BLVD #204
24701 2010 PRO TEC FIRE SYSTEMS INC
1431 HEISTAN PLACE
20519 2010 FINANCIAL TRANSPORTATION SVCS 2950 BROTHER BLVD
20292 2010 BARTLETT CHILD CARE CENTER
2863 STAGE VILLAGE CV
20560 2010 GREEN'S LAWN SERVICE
7117 LACASA DR
24613 2011 NET TANGIBLE
3915 OAK RD
26446 2012 UNIQUE BOUTIQUE & BRIDAL
2726 BARTLETT BLVD
27566 2012 MEMPHIS FUNERAL HOME
3700 N GERMANTOWN PKWY
27395 2012 RLK & B INSTALLATIONS
6608 BAIRD LN
27470 2012 LARGE SIZE BOWS
6601 BRICKMONT RD
26993 2012 ALLEN'S COMPUTER (BUS. COMPUTER)4101 BLACKHEATH
27561 2012 HONEYCOMB EXPRESSIONS
6819 BRIARFIELD LN
25678 2012 ONASIS REALTY
3051 GOFORTH WAY

FISCAL YEAR JULY 1, 2013
THRU JUNE 30, 2014

REASON
OUT OF BUSINESS
OUT OF BUSINESS
OUT OF BUSINESS
OUT OF BUSINESS
NOT IN BARTLETT
OUT OF BUSINESS
MANAGEMENT CHANGE
NOT IN BARTLETT
OUT OF BUSINESS
OUT OF BUSINESS
OUT OF BUSINESS
SHORT PYMT ON PENALTY
OUT OF BUSINESS
OUT OF BUSINESS
OUT OF BUSINESS
SHORT PYMT ON PENALTY
OUT OF BUSINESS
OUT OF BUSINESS
OUT OF BUSINESS
OUT OF BUSINESS
OUT OF BUSINESS
OUT OF BUSINESS
NOT IN BARTLETT
OUT OF BUSINESS
BUSINESS SOLD
OUT OF BUSINESS
OUT OF BUSINESS
STATE CHANGED CLASS
EXEMPT
STATE CHANGED CLASS
STATE CHANGED CLASS
NAME & CLASS CHANGED
STATE CHANGED CLASS
OUT OF BUSINESS

TAX AMOUNT
$
0.01
$
16.68
$
2.00
$
0.83
$
(0.01)
$
3.75
$
0.33
$
15.00
$
15.75
$
3.50
$
15.75
$
12.00
$
15.00
$
(2.00)
$
27.87
$
35.63
$
14.75
$
10.75
$
34.96
$
10.00
$
20.18
$
22.18
$
7.00
$
614.00
$
1,372.01
$
65.14
$
7.00
$
7.00
$
7.00
$
7.00
$
7.00
$
7.00
$
7.00
$
15.00

TOTAL

$

2,397.06

Packet Pg. 61

Attachment: Wrtoffbuscorrections2013.xls (1052 : Business License Write Offs)

BUS LIC

7.2

Board of Mayor and Aldermen
6400 Stage Road
Bartlett, TN 38134

SCHEDULED
RESOLUTION (ID # 1053)

Meeting: 08/27/13 07:00 PM
Department: Finance
Category: Budget
Prepared By: Dick Phebus
Initiator: Dick Phebus
Sponsors:
DOC ID: 1053

Resolution 19-13, a initial resolution authorizing the issuance
of not to exceed two million three hundred thirty thousand
dollars ($2,330,000) General Obligation Public Improvement
Bond and not to exceed one million four hundred ten
thousand dollars ($1,410,000) water and sewer revenue and
tax bonds of the City of Bartlett, Tennessee.
BE IT RESOLVED by the Board of Mayor and Aldermen (the "Board") of the City of Bartlett,
Tennessee (the "Municipality") that for the purpose of financing, in whole or in part, the (i) construction,
repair, improvement and equipping of fire department stations and facilities; (ii) construction, repair and
improvement of streets, roads, greenways and bridges, including sidewalks, signage, signalization and
drainage improvements; (iii) acquisition of all property, real or personal, appurtenant to the foregoing;
(iv) payment of architectural, engineering, legal, fiscal and administrative costs incident to the foregoing;
(v) reimbursement to the Municipality for funds previously expended for any of the foregoing and (vi)
payment of the costs related to the issuance and sale of such bonds, there shall be issued bonds, in one
or more emissions, of said Municipality in the aggregate principal amount of not to exceed $2,330,000,
which shall bear interest at a rate or rates not to exceed six percent (6.00%) per annum, and which shall
be payable from unlimited ad valorem taxes to be levied on all taxable property within the corporate
limits of the Municipality.
BE IT FURTHER RESOLVED by the Board that for the purpose of financing, in whole or in part,
the (i) construction of extensions and improvements to the water and sewer system (the “System”) of
the Municipality; (ii) acquisition of all property real and personal, appurtenant thereto, or connected
with such public works project; (iii) payment of legal, fiscal, administrative, architectural and engineering
costs incident thereto; (iv) reimbursement to the Municipality for funds previously expended for any of
the foregoing; and (v) payment of costs incident to the issuance and sale of such bonds, there shall be
issued bonds, in one or more emissions, of said Municipality in the aggregate principal amount of not to
exceed $1,410,000, which shall bear interest at a rate or rates not to exceed six percent (6.00%) per
annum, and which shall be payable from and secured by a pledge of the income and revenues to be
derived from the operation of the System, subject only to the payment of the reasonable and necessary
costs of operating, maintaining, repairing and insuring the System and to prior pledges of such revenues
in favor of certain prior lien obligations. In the event of a deficiency in such revenues, such bonds are
payable from unlimited ad valorem taxes to be levied on all taxable property within the corporate limits
of the Municipality.
BE IT FURTHER RESOLVED by the Board that the City Clerk of the Municipality be, and is,
hereby directed and instructed to cause the foregoing initial resolution relative to the issuance of not to
exceed $2,330,000 general obligation public improvement bonds and not to exceed $1,410,000 water
and sewer revenue and tax bonds to be published in full in a newspaper having a general circulation in
the Municipality, for one issue of said paper followed by the statutory notice, to-wit:
NOTICE

Updated: 8/21/2013 4:11 PM by Stefanie McGee

Page 1
Packet Pg. 62

7.2

Resolution (ID # 1053)

Meeting of August 27, 2013

The foregoing resolution has been adopted. Unless within twenty (20) days from the
date of publication hereof a petition signed by at least ten percent (10%) of the
registered voters of the Municipality shall have been filed with the City Clerk of the
Municipality protesting the issuance of the bonds, such bonds will be issued as proposed.
Stefanie McGee, City Clerk

Adopted and approved this 27th day of August, 2013.

W.C. Pleasant, Register to the
Board of Mayor and Aldermen

A. Keith McDonald, Mayor

ATTEST:
______________________________________
Stefanie McGee, City Clerk

Updated: 8/21/2013 4:11 PM by Stefanie McGee

Page 2
Packet Pg. 63

7.3

Board of Mayor and Aldermen
6400 Stage Road
Bartlett, TN 38134

SCHEDULED
RESOLUTION (ID # 1055)

Meeting: 08/27/13 07:00 PM
Department: Finance
Category: Budget
Prepared By: Dick Phebus
Initiator: Dick Phebus
Sponsors:
DOC ID: 1055

Resolution 20-13, a resolution of the City of Bartlett,
Tennessee, authorizing the issuance of interest bearing
equipment acquisition capital outlay notes, Series 2013, in an
amount not to exceed $770,500, and providing for the
payment of said notes.
WHEREAS, the Board of Mayor and Aldermen (the "Board"), of the City of Bartlett,
Tennessee (the "Municipality"), has determined that it is necessary and desirable to authorize,
issue, sell, and provide for the payment of its interest bearing capital outlay notes to finance
certain public works projects, consisting of the acquisition of police, fire, public works,
administrative, and parks and recreation equipment and vehicles, the acquisition of all other
property real and personal appurtenant thereto and connected with such work, and to pay all
legal, fiscal, administrative, and engineering costs, incident thereto (collectively, the "Project"),
and costs incident to the financing thereof;
WHEREAS, the Municipality estimates that the life of the equipment and vehicles has
an economic life of greater than 7 years;
WHEREAS, the Municipality finds and determines that the Project will promote or
provide a traditional governmental activity or otherwise fulfill a public purpose;
WHEREAS, in order to proceed as expeditiously as possible with such an essential
Project, it is necessary that interest bearing capital outlay notes be issued for the purpose of
providing funds to finance the Project; and,
WHEREAS, the Municipality is authorized by the provisions of Title 9, Chapter 21,
Tennessee Code Annotated, as amended, to issue such notes for said purposes upon the
approval of the Director of State and Local Finance of the State of Tennessee (the "Director of
State and Local Finance"):
NOW, THEREFORE, BE IT RESOLVED by the Board of Mayor and
Aldermen of the City of Bartlett, Tennessee, as follows:
Section 1.
Authority. The Notes herein authorized shall be issued pursuant to Title
9, Chapter 21, Tennessee Code Annotated, as amended, and other applicable provisions of law.
Section 2.
Authorization. For the purpose of providing funds to finance the costs of
the Project there shall be issued pursuant to, and in accordance with, the provisions of Title 9,
Chapter 21, Tennessee Code Annotated, as amended, and other applicable provisions of law,
the interest bearing capital outlay notes of the Municipality, in the aggregate principal amount of
not to exceed $770,500, or such lesser amount as may be determined by the Mayor of the
Updated: 8/21/2013 4:22 PM by Stefanie McGee

Page 1
Packet Pg. 64

7.3

Resolution (ID # 1055)

Meeting of August 27, 2013

Municipality (the "Mayor") at the time of sale (collectively, the "Notes", individually, the "Note").
The term of the Notes shall not exceed the reasonably expected economic life of the Project
which is hereby certified to be at least the term of the Notes.
Section 3.
Terms of the Notes.
The Notes shall be designated "Equipment
Acquisition Capital Outlay Notes, Series 2013". The Notes shall be issued in registered form,
without coupons, in minimum denominations of $5,000. The Notes shall be numbered from 1
upwards, shall be dated the date of issuance and delivery, shall be sold at not less than the par
amount thereof, shall bear interest at a rate or rates not to exceed 2.50% per annum, such
interest being payable at such times as agreed upon with the purchaser of such Notes, but in no
event less than semiannually each year commencing six months from the dated date or such
date as shall be designated by the Mayor (the "Interest Payment Date"), and shall mature not
later than the end of the seventh fiscal year following the fiscal year in which the Notes are
issued. Each year the Notes are outstanding the Municipality shall retire principal on the Notes
in an amount that is estimated to be at least equal to an amortization which reflects level debt
service on the Notes. The Notes shall contain such terms, conditions, and provisions other
than as expressly provided or limited herein as may be agreed upon by the Mayor of the
Municipality and the purchaser of the Notes.
Interest on the Notes shall be payable by wire transfer, electronic means, or by check
or other form of draft of the "Note Registrar," as such term is hereinafter defined, deposited by
the Note Registrar in the United States mail, first class postage prepaid, in sealed envelopes,
addressed to the owners of such Notes, as of the applicable Interest Payment Date, at their
respective addresses as shown on the registration books of the Municipality maintained by the
Note Registrar as of the close of business fifteen (15) calendar days preceding the next Interest
Payment Date. The principal of all Notes shall be payable upon presentation and surrender of
such Notes at the principal office of the Note Registrar. All payments of the principal of and
interest on the Notes shall be made in any coin or currency of the United States of America
which, on the date of payment thereof, shall be legal tender for the payment of public and
private debts.
Section 4.
Redemption. The Notes shall have such redemption provisions as may
be determined at the time of the sale of the Notes by the Mayor and the purchaser of the
Notes; provided, however, that no redemption premium shall be great than 1%.
Section 5.
Execution. The Notes shall be executed in the name of the Municipality;
shall bear the manual signature of the Mayor; shall be countersigned by the City Clerk of the
Municipality (the "City Clerk"), with his or her manual signature; and, shall have printed or
impressed thereon the official seal of the Municipality. In the event any officer whose signature
appears on the Notes shall cease to be such officer, such signature shall nevertheless be valid
and sufficient for all purposes. The Notes shall be issued in typed, printed, or photocopied
form, or any combination thereof, substantially in the form attached hereto as Exhibit "A", with
such minor changes therein or such variations thereof as the Mayor may deem necessary or

Updated: 8/21/2013 4:22 PM by Stefanie McGee

Page 2
Packet Pg. 65

7.3

Resolution (ID # 1055)

Meeting of August 27, 2013

desirable, the blanks to be appropriately completed by the Mayor prior to the issuance of the
Notes.
Section 6.
Registration, Negotiability, and Payment. (a) The City Clerk of the
Municipality is hereby appointed the note registrar and paying agent (the "Note Registrar"), and
as such shall establish and maintain suitable books (the "Registration Books"), for recording the
registration, conversion, and payment of the Notes, and shall also perform such other duties as
may be required in connection with any of the foregoing. The Note Registrar is hereby
authorized to authenticate and deliver the Notes to the original purchaser thereof, or as he or
she may designate, upon receipt by the Municipality of the proceeds of the sale thereof and to
authenticate and deliver Notes in exchange for Notes of the same principal amount delivered
for transfer upon receipt of the Notes to be transferred in proper form with proper
documentation as herein described. The Notes shall not be valid for any purpose unless
authenticated by the Note Registrar by the manual signature of the Note Registrar on the
certificate set forth in Exhibit "A" hereto. The Notes shall be fully registered as to both
principal and interest and shall be fully negotiable upon proper endorsement by the registered
owner thereof. No transfer of any Notes shall be valid unless such transfer is noted upon the
Registration Books and until such Note is surrendered, cancelled, and exchanged for a new
Note which shall be issued to the transferee, subject to all the conditions contained herein.
(b)
The Municipality may from time to time at its discretion remove the Note
Registrar and appoint a successor Note Registrar to whom all records, documents, and
instruments relating to its duties as Note Registrar shall be delivered. Any successor Note
Registrar shall be appointed by resolution of the Municipality, and shall be a trust company or
bank having the powers of a trust company, having, at the time of such appointment, a
combined capital, surplus, and undivided profits aggregating at least Ten Million Dollars
($10,000,000), and be willing and able to accept the office of Note Registrar on reasonable and
customary terms, and authorized by law to perform all duties imposed upon it by this
Resolution.
(c)
In the event that any amount payable on any Note as interest shall at any time
exceed the rate of interest lawfully chargeable thereon under applicable law, then any such
excess shall, to the extent of such excess, be applied against the principal of such Note as a
prepayment thereof without penalty, and such excess shall not be considered to be interest.
All rates of interest specified herein shall be computed on the basis of a three hundred sixty
(360) day year composed of twelve (12) months of thirty (30) days each.
Section 7.
Transfer of Notes.
Each Note shall be transferable only on the
registration books maintained by the Note Registrar at the principal office of the Note
Registrar, upon the surrender for cancellation thereof at the principal office of the Note
Registrar, together with an assignment of such Note duly executed by the owner thereof or his,
her or its attorney or legal representative, and upon payment of the charges hereinafter
provided, and subject to such other limitations and conditions as may be provided therein or

Updated: 8/21/2013 4:22 PM by Stefanie McGee

Page 3
Packet Pg. 66

7.3

Resolution (ID # 1055)

Meeting of August 27, 2013

herein. Upon the cancellation of any such Note, the Note Registrar shall, in exchange for the
surrendered Note or Notes, deliver in the name of the transferee or transferees a new Note
or Notes of authorized denominations, of the same aggregate principal amount, maturity, and
rate of interest as such surrendered Note or Notes, and the transferee or transferees shall
take such new Note or Notes subject to all of the conditions herein contained.
Section 8.
Regulations with Respect to Transfers. In all cases in which the privilege
of transferring Notes is exercised, the Municipality shall execute, and the Note Registrar shall
deliver, Notes in accordance with the provisions of this Resolution. For every transfer of
Notes, whether temporary or definitive, the Municipality and the Note Registrar may make a
charge, unless otherwise herein to the contrary expressly provided, sufficient to pay for any
tax, fee, or other governmental charge required to be paid with respect to such transfer, all of
which taxes, fees, and other governmental charges shall be paid to the Municipality by the
person or entity requesting such transfer as a condition precedent to the exercise of the
privilege of making such transfer. Neither the Municipality nor the Note Registrar shall be
obligated to transfer any Note during the fifteen (15) calendar days next preceding the maturity
date of the Notes or any call for redemption.
Section 9.
Mutilated, Lost, Stolen, or Destroyed Notes. In the event any Note
issued hereunder shall become mutilated, or be lost, stolen, or destroyed, such note shall, at
the written request of the registered owner, be cancelled on the Registration Books and a new
Note shall be authenticated and delivered, corresponding in all aspects but number to the
mutilated, lost, stolen, or destroyed Note. Thereafter, should such mutilated, lost, stolen, or
destroyed Note or Notes come into possession of the registered owner, such Notes shall be
returned to the Note Registrar for destruction by the Note Registrar. If the principal on said
mutilated, lost, stolen, or destroyed Note shall be due within fifteen (15) calendar days of
receipt of the written request of the registered owner for authentication and delivery of a new
Note, payment therefor shall be made as scheduled in lieu of issuing a new Note. In every case
the registered owner shall certify in writing as to the destruction, theft, or loss of such Note,
and shall provide indemnification satisfactory to the Municipality and to the Note Registrar, if
required by the Municipality and the Note Registrar.
Any notice to the contrary notwithstanding, the Municipality and all of the officials,
employees, and agents thereof, including the Note Registrar, may deem and treat the registered
owners of the Notes as the absolute owners thereof for all purposes, including, but not limited
to, payment of the principal thereof, and the interest thereon, regardless of whether such
payment shall then be overdue.
Section 10. Authentication. Only such of the Notes as shall have endorsed thereon a
certificate of authentication, substantially in the form set forth in Exhibit "A" hereto duly
executed by the Note Registrar shall be entitled to the rights, benefits, and security of this
Resolution. No Note shall be valid or obligatory for any purpose unless, and until, such
certificate of authentication shall have been duly executed by the Note Registrar. Such

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executed certificate of authentication by the Note Registrar upon any such Note shall be
conclusive evidence that such Note has been duly authenticated and delivered under the
Resolution as of the date of authentication.
Section 11. Source of Payment and Security. The Notes, as to both principal and
interest, shall be payable from funds of the Municipality legally available therefor and to the
extent necessary from ad valorem taxes to be levied on all taxable property within the
corporate limits of the Municipality without limitation as to time, rate, or amount. Said Notes
shall be a direct general obligation of the Municipality, for which the punctual payment of the
principal of and interest on the Notes, the full faith and credit of the Municipality is irrevocably
pledged.
Section 12. Levy of Taxes. For the purpose of providing for the payment of the
principal of and interest on the Notes, to the extent required, there shall be levied in each year
in which such Notes shall be outstanding a direct tax on all taxable property in the Municipality,
fully sufficient to pay all such principal and interest falling due prior to the time of collection of
the next succeeding tax levy. Said tax shall be assessed, collected, and paid at the time, and in
the same manner, as the other taxes of said Municipality, shall be in addition to all other taxes,
and shall be without limitation as to time, rate, or amount, and for that purpose there is hereby
levied a direct annual tax in such amount as may be found necessary each year to pay said
principal of and interest on the Notes maturing in said year. Principal or interest falling due at
any time when there shall be insufficient funds on hand from such tax levy for the payment
thereof shall be paid from the general fund or other available funds of the Municipality, but
reimbursement therefor may be made from the taxes herein provided when the same shall
have been collected. Such taxes levied and collected therefor shall be deposited in a the
general fund or debt service fund and used solely for the payment of principal of and interest on
the Notes as the same shall become due.
Section 13. Approval of Director of State and Local Finance. Anything herein
contained to the contrary notwithstanding, no Notes authorized under this Resolution shall be
issued, sold, or delivered, unless and until such Notes shall first have been duly approved by the
Director of State and Local Finance of the State of Tennessee as provided by Section 9-21-601
et. seq., Tennessee Code Annotated, as amended. The Mayor, City Clerk, City Attorney, and
Bond Counsel are hereby authorized to take or cause to be taken such steps as are necessary
to obtain such approval. After the issuance and sale of the Notes, and for each year that any of
the Notes are outstanding, the Municipality shall submit its annual budget to the State Director
of State and Local Finance for approval immediately upon the Municipality's adoption of the
budget.
Section 14. Sale of Notes. The Notes herein authorized are authorized to be sold by
the Mayor by the informal bid process at a price of not less than par.
Section 15.

Disposition of Note Proceeds. The proceeds from the sale of the Notes

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shall be paid to the official of the Municipality designated by law as the custodian of the funds
thereof to be deposited in a special fund known as the "Equipment Acquisition Capital Outlay
Notes, Series 2013 Project Fund" (the "Project Fund"), which is hereby authorized to be
created, to be kept separate and apart from all other funds of the Municipality. The monies in
the Project Fund shall be disbursed solely to finance the Project and to pay the costs of
issuance of the Notes. Monies in the Project Fund may be invested and shall be secured in the
manner prescribed by applicable statutes relative to the investment and securing of public or
trust funds. Any monies remaining in the Project Fund after completion of the Project shall be
transferred to the Note Fund.
Section 16. Non-Arbitrage Certification. The Municipality certifies and covenants
with the owners of the Notes that so long as the principal of any Note remains unpaid, monies
on deposit in any fund or account in connection with the Notes, whether or not such monies
were derived from the proceeds of the sale of the Notes or from any other source, will not be
used in a manner which will cause the Notes to be "arbitrage bonds" within the meaning of
Section 148 of the Internal Revenue Code of 1986, as amended (the "Code"), and any lawful
regulations promulgated thereunder, as the same presently exist, or may from time to time
hereafter be amended, supplemented, or revised. The Municipality reserves the right, however,
to make any investment of such monies permitted by Tennessee law and this Resolution if,
when and to the extent that said Section 148 or regulations promulgated thereunder shall be
repealed or relaxed or shall be held void by final decision of a court of competent jurisdiction,
but only if any investment made by virtue of such repeal, relaxation, or decision would not, in
the opinion of counsel of recognized competence in such matters, result in making the interest
on the Notes subject to inclusion in gross income of the owners thereof for federal income tax
purposes.
The Municipality covenants that it shall comply with Section 148(f) of the Code, unless
legally exempted therefrom and it represents that in the event it shall be required by Section
148(f) of the Code to pay "Rebatable Arbitrage," as defined in the regulations promulgated
under the Code, to the United States Government, it will make such payments as and when
required by said Section 148(f) and will take such other actions as shall be necessary or
permitted to prevent the interest on the Notes from becoming subject to inclusion in federal
gross income of the owners of the Notes for purposes of federal income taxation.
Section 17. Designation of Notes as Qualified Tax-Exempt Obligations. The
Municipality hereby designates the Notes as "qualified tax-exempt obligations" within the
meaning and for the purpose of Section 265(b)(3) of the Internal Revenue Code of 1986, as
amended. The Municipality reasonably anticipates that the amount of tax-exempt obligations
(other than obligations described in Section 265(b)(3)(C)(ii)) which will be issued during the
calendar year by the Municipality (i) any issuer with respect to which the Municipality is deemed
to be an "on behalf of" issuer, and (ii) all subordinate entities which are treated as one issuer
under Section 265(b)(3)(E) of the Code, will not exceed $10,000,000, and not more than
$10,000,000 of obligations issued by the Municipality (together with those issued by any other

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issuers that are treated as on issuer under such Section 265(b)(3)) during the 2013 calendar
year will be designated as "qualified tax-exempt obligations".
Section 18. Reimbursement Provisions. The Municipality is in the process of causing
certain capital expenditures to be made with respect to the Project, including, but not
necessarily limited to, planning, design, and architectural expenses, and the Municipality desires
to establish its official intent that certain of the expenditures related to the Project and certain
other related expenditures be reimbursed from the proceeds of the Notes. Therefore, the
Board of the Municipality finds and determines, as follows:
(a)
that it is in the best interest of the Municipality to proceed immediately
with the Project, thereby incurring certain capital expenditures;
(b)
that the Municipality has certain funds available which may be used
temporarily for this purpose, pending the issuance of the Notes;
(c)
that pursuant to the provisions of this Resolution, the Board anticipates
that the Municipality will issue the Notes for the purpose of financing the Project;
(d)
that the Board reasonably expects to reimburse such amounts to such
fund or source from which such expenditures may be made on a temporary basis as
soon as proceeds from the issuance of such Notes are available; and,
(e)
that this declaration of official intent is consistent with the budgetary and
financial circumstances of the Municipality.
The Board of the Municipality by this Resolution hereby establishes its official intent to
issue the Notes to finance the costs of the Project and other related expenditures in an amount
not to exceed $770,500. Pending the issuance of such Notes, funds necessary to finance such
costs shall be advanced from such source of funds on hand and available for such purpose, and
any amounts so advanced shall be reimbursed from the proceeds of the Notes.
Section 19. Resolution a Contract. The provisions of this Resolution shall constitute
a contract between the Municipality and the owners of the Notes, and after the issuance of the
Notes, no change, variation, or alteration of any kind in the provisions of this Resolution shall
be made in any manner, until such time as all installments of the principal of and interest on the
Notes shall have been paid in full or the consent of the registered owners of the Notes has
been obtained; provided, however, that the Municipality is hereby authorized to make such
amendments to this Resolution as will not impair the rights or security of the owners of the
Notes
Section 20. No Action to be Taken Affecting Validity of the Notes. The Municipality
hereby covenants and agrees that it will not take any action, that would in any manner affect

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the validity of the Notes or limit the rights and remedies of the owners from time to time of
such Notes. The Municipality further covenants that it will not take any action that will cause
the interest on the Notes to be subject to inclusion in gross income of the owners thereof for
purposes of federal income taxation.
Section 21. Miscellaneous Acts. The Mayor, the City Clerk, and all other appropriate
officials of the Municipality are hereby authorized, empowered, and directed to do any and all
such acts and things, and to execute, acknowledge, and deliver all such documents, instruments,
and certifications, specifically including but not limited to, making arbitrage certifications and
executing a note purchase agreement in connection with the purchase of the Notes, in addition
to those acts, things, documents, instruments, and certifications hereinbefore authorized and
approved, as may in their discretion, be necessary or desirable to implement or comply with
the intent of this Resolution; or any of the documents herein authorized and approved; or for
the authorization, issuance, and delivery of the Notes.
Section 22. Failure to Present Notes. Subject to the provisions of Section 3 hereof,
in the event any Note shall not be presented for payment when the principal becomes due at
maturity and in the event monies sufficient to pay such Note shall be held by the Note
Registrar for the benefit of the owner thereof, all liability of the Municipality to such owner for
the payment of such Note shall forthwith cease, terminate, and be completely discharged.
Thereupon, the Note Registrar shall hold such monies, without liability for interest thereon, for
the benefit of the owner of such Note who shall thereafter be restricted exclusively to such
monies for any claim under this Resolution or on, or with respect to, said Note, subject to
escheat or other similar law, and any applicable statute of limitation.
Section 23. Payments Due on Saturdays, Sundays, and Holidays. Whenever the
interest on or principal of any Note is due on a Saturday or Sunday or, at the place designated
for payment, a legal holiday or a day on which banking institutions are authorized by law to
close, then the payment of the interest on, or the principal of, such Note need not be made on
such date but must be made on the next succeeding day not a Saturday, Sunday, or a legal
holiday or a day upon which banking institutions are authorized by law to close, with the same
force and effect as if made on the date of maturity; and no interest shall accrue for the period
after such date.
Section 24. No Recourse Under Resolution or on Notes. All stipulations, promises,
agreements, and obligations of the Municipality contained in this Resolution shall be deemed to
be the stipulations, promises, agreements, and obligations of the Municipality and not of any
officer, director, or employee of the Municipality in his or her individual capacity, and no
recourse shall be had for the payment of the principal of or interest on the Notes or for any
claim based thereon or under this Resolution against any officer, director, or employee of the
Municipality or against any official or individual executing the Notes.
Section 25.

Severability. If any section, paragraph, or provision of this Resolution

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shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of
such section, paragraph, or provision shall not affect any of the remaining provisions hereof.
Section 26. Repeal of Conflicting Resolutions and Effective Date. All resolutions and
orders, or parts thereof, in conflict with the provisions of this Resolution, are, to the extent of
such conflict, hereby repealed, and this Resolution shall be in effect as of the date of its
adoption the welfare of the Municipality requiring it.
Approved and adopted this 27th day of August, 2013.

_______________________________
W.C. (Bubba) Pleasant, Register to the
Board of Mayor and Aldermen

______________________________
A. Keith McDonald, Mayor

Attest:______________________________
Stefanie McGee, City Clerk

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I, Stefanie McGee, hereby certify that I am the duly qualified and acting City Clerk of the City of
Bartlett, Tennessee (the "Municipality"), and, as such official, I further certify as follows: (1) that
attached hereto is a copy of a resolution excerpted from the minutes of the meeting of the Board of
Mayor and Aldermen (the "Board") of said Municipality held on August 27, 2013; (2) that I have
compared said copy with the original minute record of said meeting in my official custody; (3) that said
copy is a true, correct, and complete transcript from said original record insofar as said original record
relates to, among other matters, the authorization of the issuance of not to exceed $770,500 Equipment
Acquisition Capital Outlay Notes, Series 2013, by said Municipality; (4) that the actions by said Board
including the aforementioned, at said meeting were promptly and duly recorded by me in a book kept for
such purpose; and, (5) that a quorum of the members of said Board was present and acting throughout
said meeting.
WITNESS my official signature and the seal of said Municipality this 27th day of August, 2013.

___________________________________
City Clerk
(SEAL)

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Attachment: Bartlett EA CON-Note Resolution (8-21-13) (1055 : Resolution to Authorize Capital Outlay Notes 2013)

STATE OF TENNESSEE)
COUNTY OF SHELBY)