On the agenda: Elmira Corrections and Law Enforcement Committee — license plate reader (Jul 27)
Past ⚠ Agenda Watch Elmira, New York · Monday, July 27, 2026 — 2 months ago
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Monday, July 27, 2026 - 7:00 PM
AGENDA
CHEMUNG COUNTY CORRECTIONS AND LAW ENFORCEMENT COMMITTEE
PURSUANT TO RESOLUTION NO. 08-100, RULES I, II, and III
I.
COMMUNICATIONS
II.
RESOLUTIONS, MOTIONS, AND NOTICES
1.
Resolution authorizing application for and acceptance of Aid to
Defense Supplemental program funding from the New York State
Department of Criminal Justice Services on behalf of the Chemung
County Public Advocate
2.
Resolution amending agreement with the New York State Office of
Indigent Legal Services on behalf of the Chemung County Public
Advocate (Fourth Counsel At First Appearance - Arraignment
Bureau)
3.
Resolution authorizing application for and acceptance of Aid to
Defense for Discovery funding from the New York State Department
of Criminal Justice Services on behalf of the Chemung County Public
Advocate and Public Defender
4.
Resolution amending agreement with the New York State Office of
Indigent Legal Services on behalf of the Chemung County Public
Advocate and Public Defender (Fourth Upstate Quality Improvement
and Caseload Reduction)
5.
Resolution authorizing agreement with Federal Engineering, Inc. on
behalf of the Chemung County Office of Fire and Emergency
Management (Consulting Services for Next Generation 911
Preparedness Project)
6.
Resolution extending agreement with Catalis Courts & Land
Records, LLC on behalf of the Chemung County Probation
Department (Caseload Management)
7.
Resolution authorizing application for and acceptance of funding for
Page 1 of 152
the Alternatives to Incarceration Program from the NYS Division of
Criminal Justice Services, Office of Probation and Correctional
Alternatives on behalf of the Chemung County Probation Department
8.
Resolution authorizing purchase agreement with United Uniform on
behalf of the Chemung County Probation Department (Body Armor
Vests)
9.
Resolution authorizing application for and acceptance of New York
State Division of Criminal Justice Services Gun Involved Violence
Elimination Grant on behalf of the Chemung County Sheriff's office,
Chemung County District Attorney's office and Chemung County
Probation Department
10.
Resolution authorizing application for and acceptance of NYS Law
Enforcement Technology grant from the New York State Division of
Criminal Justice Services on behalf of the Chemung County Sheriff's
Office
11.
Resolution authorizing agreement with Elmira City School District on
behalf of the Chemung County Sheriff's Office (SRO and SPO
Services)
12.
Resolution authorizing agreement with GST BOCES on behalf of the
Chemung County Sheriff's Office (SRO and SPO)
13.
Resolution authorizing agreement with Finn Academy on behalf of
the Chemung County Sheriff's Office (SPO Services)
14.
Resolution authorizing agreement with Horseheads Central School
District on behalf of the Chemung County Sheriff's Office (SRO and
SPO Services)
15.
Resolution authorizing purchase agreement with Artes Intermediate
Holdings, LLC dba Parkview Health Services, LLC on behalf of the
Chemung County Sheriff's Office
16.
Resolution authorizing purchase agreement with AmChar Wholesale,
Inc. on behalf of the Chemung County Sheriff's Office
III.
OLD BUSINESS
IV.
NEW BUSINESS
V.
ADJOURNMENT
[MEET_FOOT]
Page 2 of 152
CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing application for and acceptance of Aid to Defense Supplemental program
funding from the New York State Department of Criminal Justice Services on behalf of the
Chemung County Public Advocate
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Grant
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...DCJS has awarded $241,333 for the term April 1, 2026 to March
31, 2027, to support public defense services and expenses related to discovery reform implementation.
The funds will be used to support public defense services and expenses, including some expenses for
assigned counsel costs not covered under County Law Article 18-B.
Vendor/Provider: NYS DCJS
Total Amount: 241,333.00
Prior Amount:
Term: 4/1/2026-3/31/2027
Total Amount: $241,333.00
Federal Share: -0-
Local Share: -0-
State Share: 100%
Federal Share:
Other Share: -0-
Project Budgeted (Y or N):
Y
Funds are in Account #:
10-1170-1172 43089 (Aid to
Defense)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Attachments:
1.
Aid to Defense Supplemental
Created/Initiated - 7/8/2026
Approved - 7/8/2026
Final Approval - 7/16/2026
Aid to Defense Supplemental.pdf
Page 3 of 152
Page 4 of 152
Page 5 of 152
CHEMUNG COUNTY ROUTE SLIP
Resolution amending agreement with the New York State Office of Indigent Legal Services on
behalf of the Chemung County Public Advocate (Fourth Counsel At First Appearance Arraignment Bureau)
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Grant
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...Resolution #23-254 approved the Fourth Counsel at First
Appearance (Arraignment Bureau) grant from the New York State Office of Indigent Legal Services for
the period of January 1, 2023 to December 31, 2025 in the amount of $294,465.48. In order to spend
down the remainder of these funds, approval is requested for a no-cost 12 month extension to
December 31, 2026. Funds support on-call attorneys who cover off-hours arraignments in all criminal
courts in Chemung County.
Vendor/Provider: Chemung
County
Total Amount: $294,465.48
Prior Amount: $294,465.48
Term: 1/1/23-121/31/26
Total Amount:
Federal Share:
Local Share: -0-
State Share: 100%
Federal Share:
Other Share:
Project Budgeted (Y or N):
Y
Funds are in Account #:
10-1170-1172 50100.01
(Arraignment Bureau Payroll)
10-1170-1172 50100 (Payroll)
10-1170-1172 50403 (Supplies)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Created/Initiated - 7/9/2026
Approved - 7/9/2026
Final Approval - 7/16/2026
Attachments:
1.
EXT-Chemung-CAFA407 12.31.2026
EXT-Chemung-CAFA407 12.31.2026.pdf
Page 6 of 152
Page 7 of 152
STATE OF NEW YORK CONTRACT FOR GRANTS FACE PAGE
STATE AGENCY (Name & Address):
BUSINESS UNIT/DEPT. ID:
CONTRACT NUMBER:
CONTRACT TYPE (select one):
Multi-Year Agreement
Simplified Renewal Agreement
Fixed Term Agreement
CONTRACTOR NAME:
TRANSACTION TYPE:
New
Renewal (list periods):
Amendment (list periods):
CONTRACTOR IDENTIFICATION NUMBERS:
PROJECT NAME:
NYS Vendor ID Number:
Federal Tax ID Number:
ASSISTANCE LISTINGS (formerly CFDA)
NUMBER (ALN) (Federally Funded Grants Only):
CONTRACTOR PRIMARY MAILING ADDRESS:
CONTRACTOR STATUS:
CONTRACTOR PAYMENT ADDRESS:
Check if same as primary mailing address
For Profit
Municipality
Tribal Nation
Individual
Not-for-Profit
Charities Registration Number:
Exemption Status/Code:
CONTRACT MAILING ADDRESS:
Check if same as primary mailing address
Sectarian Entity
CONTRACTOR PRIMARY E-MAIL ADDRESS:
Contract Number: #
Page1of 2, Contract for Grants - Face Page
January 2024
Page 8 of 152
STATE OF NEW YORK CONTRACT FOR GRANTS FACE PAGE
CURRENT CONTRACT TERM:
From:
CONTRACT FUNDING AMOUNT
(Fixed Term - enter current period amount;
Simplified Renewal - enter cumulative amount
to date; Multi-year - enter total projected
amount of the contract):
To:
AMENDED TERM:
CURRENT:
From:
To:
AMENDED:
FUNDING SOURCE(S)
State
Federal
Other
ATTACHMENTS INCLUDED AS PART OF THIS AGREEMENT (select all that apply):
Appendix A
Attachment A:
Attachment B:
A-l Agency Specific Terms and Conditions
A-2 Program Specific Terms and Conditions
A-3 Federally Funded Grants and Requirements Mandated
by Federal Laws
B-l Expenditure Based Budget
B-2 Performance Based Budget
B-3 Capital Budget
B-4 Net Deficit Budget
B-l(A) Expenditure Based Budget (Amendment)
B-2(A) Performance Based Budget (Amendment)
B-3(A) Capital Budget (Amendment)
B-4(A) Net Deficit Budget (Amendment)
Attachment C: Work Plan
Attachment D: Payment and Reporting
Other:
Contract Number: #
Page 2 of 2, Contract for Grants - Face Page
January 2024
Page 9 of 152
NYS Office of Indigent Legal Services
_
Patricia J. Warth
Printed Name
Director - Office of Indigent Legal Services
r: #
-
Page
Page 10 of 152
Page 11 of 152
CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing application for and acceptance of Aid to Defense for Discovery funding
from the New York State Department of Criminal Justice Services on behalf of the Chemung
County Public Advocate and Public Defender
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Grant
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...DCJS has awarded $277,864 for term April 1, 2026 to March 31,
2027, to support public defense services and expenses related to discovery reform implementation.
The funds will support both the Public Advocate and Public Defenders offices.
Vendor/Provider: NYS DCJS
Total Amount: $277,864.00
Prior Amount:
Term: 4/1/2026-3/31/2027
Total Amount: $277,864.00
Federal Share:
Local Share: -0-
State Share: 100%
Federal Share: -0-
Other Share: -0-
Project Budgeted (Y or N):
Funds are in Account #:
Y
10-1170-1172 43089 (Aid to
Defense)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Created/Initiated - 7/8/2026
Approved - 7/8/2026
Final Approval - 7/16/2026
Attachments:
1.
Aid to Defense for Discovery Grant_3226 Aid to Defense for Discovery Grant_3226.pdf
Page 12 of 152
Page 13 of 152
Page 14 of 152
CHEMUNG COUNTY ROUTE SLIP
Resolution amending agreement with the New York State Office of Indigent Legal Services on
behalf of the Chemung County Public Advocate and Public Defender (Fourth Upstate Quality
Improvement and Caseload Reduction)
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Grant
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...
Prior resolution #24-515 approved the acceptance of the Fourth Upstate Quality Improvement and Caseload
Reduction grant that covered the contract period of July 1, 2023 through June 30, 2026 in the amount of
$284,317.00. In order to spend down these funds, approval is requested for a no-cost 6 month extension to
December 31, 2026. The funds continue to support caseload reduction and improve the quality of services
provided by both the Chemung County Public Defender and Public Advocate Offices.
Vendor/Provider: Chemung
County
Total Amount:
284,317.00
Prior Amount:
284,317.00
Term: extension from 6/30/26 Total Amount:
to 12/31/2026
Federal Share:
Local Share:
State Share: 100%
Federal Share:
Other Share:
Project Budgeted (Y or N):
Funds are in Account #:
Y
10-1170-1172 50100 Payroll
10-1170-1170 50100 Payroll
10-1170-1172 50403 Supplies
Page 15 of 152
10-1170-1170 50403 Supplies
10-1170-1172 50410 Employee
Education
10-1170-1170 50410 Employee
Education
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Created/Initiated - 7/8/2026
Approved - 7/8/2026
Final Approval - 7/16/2026
Attachments:
1.
EXT.12.31.26-Chemung-C4TH607
EXT.12.31.26-Chemung-C4TH607.pdf
Page 16 of 152
STATE OF NEW YORK CONTRACT FOR GRANTS FACE PAGE
STATE AGENCY (Name & Address):
NYS Office of Indigent Legal Services
A. E. Smith Building, 11th Floor
80 South Swan Street
Albany, NY 12210
BUSINESS UNIT/DEPT. ID:
OLS01 - 1350200
CONTRACT NUMBER: C4TH607
CONTRACT TYPE (select one):
✔ Multi-Year Agreement
Simplified Renewal Agreement
Fixed Term Agreement
CONTRACTOR NAME:
Chemung, County of
TRANSACTION TYPE:
New
Renewal (list periods):
✔ Amendment (list periods):
CONTRACTOR IDENTIFICATION NUMBERS:
PROJECT NAME:
NYS Vendor ID Number:
1000004326
Federal Tax ID Number:
16-6002557
CONTRACTOR PRIMARY MAILING ADDRESS:
Chemung County
Public Advocate
324 East Market Street Suite 1
Elmira, NY 14901
CONTRACTOR PAYMENT ADDRESS:
Check if same as primary mailing address
Chemung County
Treasurer's Office
320 East Market Street
Elmira, NY 14901
CONTRACT MAILING ADDRESS:
✔ Check if same as primary mailing address
FOURTH UPSTATE QUALITY IMPROVEMENT AND
CASELOAD REDUCTION
ASSISTANCE LISTINGS (formerly CFDA)
NUMBER (ALN) (Federally Funded Grants Only):
CONTRACTOR STATUS:
For Profit
✔ Municipality
Tribal Nation
Individual
Not-for-Profit
Charities Registration Number:
Exemption Status/Code: 70100000000
Sectarian Entity
CONTRACTOR PRIMARY E-MAIL ADDRESS:
[email protected]
Contract Number: # C4TH607
Page1of 2, Contract for Grants - Face Page
January 2024
Page 17 of 152
STATE OF NEW YORK CONTRACT FOR GRANTS FACE PAGE
CURRENT CONTRACT TERM:
From: July 1, 2023
To:
June 30, 2026
CONTRACT FUNDING AMOUNT
(Fixed Term - enter current period amount;
Simplified Renewal - enter cumulative amount
to date; Multi-year - enter total projected
amount of the contract):
AMENDED TERM:
CURRENT:
From: July 1, 2023
To:
$ 284,317.00
December 31, 2026
AMENDED:
FUNDING SOURCE(S)
✔ State
Federal
Other
ATTACHMENTS INCLUDED AS PART OF THIS AGREEMENT (select all that apply):
Appendix A
Attachment A:
Attachment B:
A-l Agency Specific Terms and Conditions
A-2 Program Specific Terms and Conditions
A-3 Federally Funded Grants and Requirements Mandated
by Federal Laws
B-l Expenditure Based Budget
B-2 Performance Based Budget
B-3 Capital Budget
B-4 Net Deficit Budget
B-l(A) Expenditure Based Budget (Amendment)
B-2(A) Performance Based Budget (Amendment)
B-3(A) Capital Budget (Amendment)
B-4(A) Net Deficit Budget (Amendment)
Attachment C: Work Plan
Attachment D: Payment and Reporting
Other:
Contract Number: # C4TH607
Page 2 of 2, Contract for Grants - Face Page
January 2024
Page 18 of 152
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Page 19 of 152
CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing agreement with Federal Engineering, Inc. on behalf of the Chemung
County Office of Fire and Emergency Management (Consulting Services for Next Generation
911 Preparedness Project)
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Contract
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...EMO is requesting permission to accept the proposal from
Federal Engineering Inc. to provide consulting services for the NG911 project. This project is fully
reimbursable with our NG911 grant.
Vendor/Provider: Federal
Engineering Inc.
Total Amount: $40,846
Term: one time consultant fee Total Amount:
Prior Amount:
Federal Share:
Local Share:
State Share: 100% reimbursed Federal Share:
NG911 Grant
Other Share:
Project Budgeted (Y or N):
Y
Funds are in Account #:
10-3020 50408 (contracts)
Budgeted: Yes
Account No. : 10-3020 50408 (contracts)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Created/Initiated - 6/30/2026
Approved - 7/22/2026
Final Approval - 7/22/2026
Attachments:
1.
Federal Engineering-Chemung Co NY
PRO NG911 20260623
Federal Engineering-Chemung Co NY PRO
NG911 20260623.pdf
Page 20 of 152
Page 21 of 152
June 23, 2026
Submitted via email: [email protected]
Mr. Douglas Houper, Undersheriff
Chemung County
203 William St.
Elmira, New York 14901
RE:
NG911 Consulting Services
Dear Undersheriff Houper:
Federal Engineering, Inc. (FE) is pleased to submit this proposal in response to your recent request to
provide consulting services for Chemung County’s Next Generation 911 (NG911) preparedness. FE is
best qualified to provide the requested services to meet the County’s needs.
•
FE has helped agencies across North America successfully implement NG911 solutions from the
original assessment through procurement and final cutover. We have completed assessments for
over 30 states, counties, regions, and cities, including Utah, Montana, North Carolina, Ohio, the
Niagara Region, Ontario, and Peterborough, Ontario.
•
Each person on our proposed project team has over 17 years of hands-on public safety service and
consulting experience. Our experienced team brings critical knowledge of public safety
operations, technology, industry standards, and best practices to this project.
•
Many of our consultants are former State 911 Coordinators and are active in setting NENA i3
standards.
We can proceed with this effort immediately upon the County’s issuance of a Purchase Order to
Federal Engineering, referencing our General Services Administration (GSA) Master Award
Schedule GS-35F-0159Y as the contract vehicle under Special Item Number 54151S Information
Technology Professional Services and this proposal for NG911 Preparedness.
This proposal will remain valid for 60 days. Our Director of Business Development, Jeffrey Paré, is
available to answer your questions; you can reach him via email at [email protected] or by
telephone at 530-263-8541.
FE thanks you for the opportunity to provide consulting services.
Sincerely,
Ronald F. Bosco
President and Chief Executive Officer
Federal Engineering, Inc.
Federal Engineering, Inc.
1800 Alexander Bell Dr. Ste. P-120, Reston, VA 20191 | 703-359-8200 | [email protected] | www.fedeng.com Page 22 of 152
Chemung County, New York
Next Generation 911 Consulting Services
TABLE OF CONTENTS
1
Company Information ...................................................................................................................................... 1
2
Project Understanding and Scope of Work.................................................................................................... 2
2.1 Project Understanding ............................................................................................................................... 2
2.2 Project Management and Quality Assurance ............................................................................................. 2
2.3 Proposed Scope of Work ........................................................................................................................... 4
3
Proposed Team and Qualifications ................................................................................................................ 7
4
Optional Services ............................................................................................................................................. 9
4.1 Cybersecurity ............................................................................................................................................. 9
4.2 Artificial Intelligence Workshop ................................................................................................................ 10
5
Cost Proposal ................................................................................................................................................. 11
5.1 Firm Fixed Price ....................................................................................................................................... 11
5.2 Hourly Rates ............................................................................................................................................ 11
5.3 Basis of Our Proposal .............................................................................................................................. 12
Proprietary Notice
This proposal, its contents, and appendices are proprietary to Federal Engineering, Inc. and shall not be disclosed to third parties
without prior written permission from Federal Engineering, Inc. Should this proprietary notice conflict with any government
procurement regulations, policies, or practices, the government procurement regulations shall take precedence.
Copyright ©2026 by Federal Engineering, Inc. All rights reserved. Printed in the United States of America. No part of this publication
may be reproduced, stored in a retrieval system, or transmitted, in any form, or by any means, electronic, mechanical,
photocopying, recording, or otherwise, without the prior written permission of the publisher. Fairfax, Virginia.
Copyright Protected | Do Not Duplicate
ii
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iii
Page 24 of 152
Chemung County, New York
Next Generation 911 Consulting Services
1 Company Information
Federal Engineering (FE) is the leading independent consulting
firm in IT solutions, communications technologies, and
operational processes for public safety organizations. FE has an
unmatched reputation for delivering high-quality system
analysis, requirements definition, operational assessments,
conceptual design, procurement support, contract negotiation,
project management, and implementation oversight for diverse
public safety projects. FE is widely recognized for applying
innovative and cost-effective technologies to keep critical
processes and infrastructure reliable and sustainable.
FE delivers total independence, free from the influence of
hardware vendors, software suppliers, system integrators, or
managed service providers. FE has never worked for any
hardware manufacturer or software supplier and does not sell,
lease, or service any hardware, software, or managed services
solutions. Objective independence and vendor neutrality are
core values of the company.
Partnering with FE will provide Chemung County with a full lifecycle of consulting services. As a
trusted advisor, FE promotes a collaborative approach between both clients and vendors, and we
are well known for maintaining lifelong partnerships with our clients.
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Page 25 of 152
Chemung County, New York
Next Generation 911 Consulting Services
2 Project Understanding and Scope of Work
2.1
Project Understanding
Chemung County wishes to retain a professional services consultant to assist with assessing its
NG911 readiness. The County anticipates that the State of New York will begin moving to a
statewide ESInet and NG911 core services in the next four years.
FE will conduct a current conditions assessment, gap analysis, and deliver a Recommendations
Report to assist the County with preparing for an NG911 migration. The assessment will include
Computer-Aided Dispatch (CAD), Call Handling Solution (CHS), radio consoles, and, optionally, a
standard data set for the County’s Geographic Information System (GIS) MSAG data.
We realize you are busy, and your time is valuable. FE is fully prepared to minimize the burden on
County participants and guide you through this project. We anticipate that the County will have
the following responsibilities during the effort:
•
Appoint a primary point of contact.
•
Provide existing system documentation to FE when requested to facilitate a quick start to the
project.
•
Facilitate the participation of designated stakeholders for key meetings and document
reviews.
•
Provide adequate conference rooms for on-site meetings.
•
Review FE status reports and deliverables within the timeframe of the mutually agreed-upon
project timeline.
2.2
Project Management and Quality Assurance
An effective project management approach is the key to the success of any project. Our proven
project management approach focuses on collaboration, open communication, consensus building,
and risk mitigation and will provide the County with a high level of visibility into the project’s
ongoing status. With 43 years of project management experience, FE understands that each
project is unique, and we customize the approach, solutions, and deliverables to meet your
specific needs and project objectives. FE will document notes from all project meetings and
schedule follow-up discussions as required. Our project manager will create and distribute
agendas and goals for each meeting to keep stakeholders informed and engaged. FE has
successfully completed numerous projects with similar requirements to yours and commits to
completing the proposed project outlined in the scope of services on time and on budget.
FE follows the Project Management Institute's (PMI) best practices and utilizes PMI’s Project
Management Body of Knowledge (PMBOK) methodology to manage project tasks and deliverables.
Several FE project managers are PMI-certified Project Management Professionals (PMP). The
PMBOK methodology breaks project management into five process groups, as shown on the next
page, which FE uses to successfully execute project tasks.
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Page 26 of 152
Chemung County, New York
Next Generation 911 Consulting Services
Initiation
This project begins immediately following receipt of notice to proceed. As the initial task, the FE
project manager will schedule a project initiation meeting to confirm project objectives, identify
stakeholders, and understand team member roles.
Planning
During the project initiation meeting, the FE project manager will develop a customized project
plan that drives the project from project initiation to successful completion. The project plan
will vary depending on the project’s complexity; an abbreviated plan may be more appropriate
given the scope of work. Typically, the project plan includes the scope of services, work
breakdown structure, schedule, project communication, staffing, stakeholder engagement
methodologies, and potential risks. Our project manager will review the draft project plan with
your project manager and finalize tasks, durations, and dependencies to generate the final
project plan. The FE project manager is your single point of contact and will coordinate activities
with your project manager and involve other stakeholders as needed.
Execution
FE will complete the tasks as described in the project scope of work. Executing project tasks
involves coordinating resources, managing stakeholder expectations, and integrating and
performing the project’s activities. The FE project manager will direct project resources,
leverage expertise, identify and mitigate project risks, and optimize the performance of the
project team to successfully achieve project objectives and tasks.
Monitoring
Effective project management requires consistent communication. The FE project manager will
continually track project performance against the established schedule and budget and conduct
in-person and teleconference meetings to inform the project team of the project status. These
meetings will cover accomplishments from the last reporting period, outline upcoming activities,
identify outstanding issues, assign task responsibilities, evaluate risks, and compare task
completion to the project schedule. The content of the meetings will be documented in monthly
project status reports delivered via email to project team members.
Closeout
Once all project activities are complete, the FE project manager will confirm with your project
manager that deliverables are accepted and meet the agreed-upon scope of work. The final task
will be a debrief with your project manager to assess your satisfaction with the project and
identify any lessons learned.
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FE takes pride in our rigorous quality assurance process. We conduct a comprehensive quality
assurance review of deliverables for each project, using industry best practices, client feedback,
and subject-matter experts. Through our established quality assurance process, we review
procedures, documents, and reports, and make recommendations to the project team. Peer
reviewers are individuals with skillsets directly applicable to each project but are not involved in
the day-to-day project activities.
This approach provides an objective internal audit confirming that the project team has
thoroughly evaluated all decisions. The County’s project manager will actively participate in the
quality assurance review process by providing FE feedback on draft documents and reports. The
FE quality assurance review process provides our clients with the best value for their consulting
services investment and the lowest possible risk.
2.3
Proposed Scope of Work
Project Initiation Meeting
FE is prepared to begin this project immediately following
contract execution. Upon receipt of a notice-to-proceed,
our project manager will schedule a project initiation
meeting via video conference with the County’s project
manager and designated representatives. The objectives of
the meeting are to introduce team members, establish lines
of communication, discuss the scope of services, identify
resources, finalize the project schedule, define the
responsibilities of participating staff and stakeholders, and
identify critical success factors for the project. FE will
assist the County in determining appropriate personnel to
attend the project initiation meeting.
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Project Initiation Meeting Agenda
•
•
•
•
•
•
•
•
•
•
•
Introductions
Clarify roles
Review project objectives and
expectations
Review key issues
Review key milestones/schedule
Review/clarify deliverables
Plan engagement strategies
Schedule interviews and onsite
observations
Review status reporting methodologies
Determine final review meeting schedule
Resolve immediate issues
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Data Collection and Documentation Review
FE will develop a data-collection tool (questionnaire) for the data needed to survey the County’s
PSAP in advance of our visit. This survey will request data regarding the dispatch center,
hardware, software, communications infrastructure, capabilities, and related equipment and
services. We will then evaluate the data and gather additional information as needed during our
on-site meetings.
Stakeholder Interviews
FE’s project manager will work with the County’s project manager to finalize which stakeholders
will be interviewed and identify the most effective method to obtain input, including advance
surveys, individual interviews, and technology review sessions. We will schedule an interview with
the designated agencies and stakeholders. It is critically important that the appropriate personnel
attend these sessions to adequately represent the unique needs of each agency, department,
division, and section. Our team will conduct follow-up discussions with participants as necessary
to complete the needs assessment.
Our meetings lead to meaningful, impromptu discussions with agency personnel that complement
our understanding of the operation, issues, and user-level desires. During observations, FE
typically documents the following:
•
•
•
•
•
Operational use of CAD and CHS
Technical support capabilities
Existing infrastructure
Mobile data functionality
Network design
•
•
•
•
•
GIS standards
Hardware platforms
Cloud-hosted systems
Capability for future growth
Backup capabilities
Assessment and Gap Analysis
Equipment, Facilities, and Technology Assessment
The County’s PSAP will require a robust, reliable, and interoperable CHS that is fully compliant
with current standards. The CHS must also be upgradeable to facilitate compliance with future i3
and NENA standards and technological advances.
Our experts will evaluate existing equipment and facilities and their readiness to support NG911
equipment. Our assessment will include the availability of space and the adequacy of
environmental support for NG911 CHS. We will develop recommendations for the planning,
development, procurement, and phased implementation of the NG911 CHS.
FE will develop recommendations for integrating the NG911 CHS with legacy telephone and public
safety systems, including CAD, logging/recording, radio consoles, agent workstations, and the
existing CHS. We will address the deployment, interconnection, and management of emergency
services IP and other required networks, including but not limited to necessary technological
upgrades and timelines.
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Network Assessment
We will research the County’s existing network infrastructure and its capabilities, features, and
functionality. FE’s experts will evaluate the PSAP’s internal local-area network and external widearea network access. We will assess technology, how it is used to support business processes,
software life-cycle requirements related to NG911, and the regulatory issues inherent to the
project. We will evaluate existing IP routing protocols, network layout, equipment, service levels,
Quality of Service policies, maintenance policies, security policies, and other services under
contract with the County.
Utilization Assessment
FE will work with the County’s stakeholders to understand the existing emergency services system
and document findings regarding bandwidth requirements, policies, network resources, and data
storage characteristics. We will review and evaluate call processing, gathering information on
trunk types and intended usage, available queue, and automatic call distribution.
Redundancy and Security
Dynamic call routing and multimedia capabilities are changing 911 services. FE understands the
need for survivable solutions. We will consider multiple servers, multiple sites, and fully
redundant components and network connections. The systems must be easily serviceable without
disrupting functionality, even in the case of a natural disaster. Production systems will be
required to be fully vetted before their use in telecommunicator training prior to cutover.
FE will review the technical, operational, and management policies and requirements related to
network and IT security in accordance with NENA NG-SEC standards. This review will evaluate the
extent to which the County’s network documentation addresses the elements of essential
processes, security plans, and procedures, and adequately documents and implements them.
These critical cybersecurity considerations must be assessed in the context of a status quo versus
a hosted operational model. Different operational and governance models may significantly
impact these considerations. Optionally, FE can perform a comprehensive cybersecurity
assessment should the County desire (see Section 4).
Readiness Report
Based on the analyses described above, FE will prepare a draft Chemung County NG911 Readiness
Report and submit it for review and comment. The report will include information on status and
gaps, as well as recommendations to prepare the County for NG911. We will meet using MS Teams
with the County’s stakeholders to review the recommendations outlined in the draft report. Upon
receipt of the County's comments, we will update accordingly and issue the final report.
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3 Proposed Team and Qualifications
FE has grown to 50 experienced project managers, consultants, technologists, technicians, and
subject-matter experts. Our team is experienced in managing the project tasks, deliverables, and
risks, and will complete this project on schedule and within budget. FE team members have
relevant project and career experience in the following roles:
•
•
•
•
•
•
•
Directors of communication centers, dispatch centers, and emergency operation centers
Managers of NG911, 911, CAD, RMS, mobile, and telephony systems
Communication center call takers and dispatchers
Fire, EMS, and law enforcement first responders
Radio system managers and technicians
IT systems technologists
Project managers selected for their ability to lead stakeholders to a consensus
FE has carefully selected a project team of subject-matter experts with extensive qualifications
to provide services to the County. The team’s strength comes from hands-on experience working
in public safety environments; we know the issues, challenges, and risks agencies face when
replacing integrated public safety software solutions.
Every FE client receives company-level oversight, a designated project manager, and a team of
consultants. Shown below, the personnel proposed for this project have previously assisted
numerous clients with similar requirements and have worked together for years. Each project
team member brings more than 18 years of experience in public safety service and consulting.
They will perform the work and guide the County in selecting the right solution tailored to your
unique environment. Many FE consultants are certified Project Management Professionals (PMP)
and Emergency Number Professionals (ENP), including staff assigned to this project.
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FE understands that “life happens” and, with an extensive pool of qualified resources, is prepared
to reallocate project resources to accommodate unforeseen staffing situations, such as an
extended illness or family emergency. FE has a deep bench of experienced consultants and
subject-matter experts to step in quickly if such an event occurs. Any substitution of the proposed
project personnel will be mutually agreed upon between the County and FE.
Project Manager
Tommy Thompson, PMP, ENP
As project manager, Mr. Tommy Thompson, PMP, ENP, will provide a single point of contact and
manage the internal team on a day-to-day basis. Mr. Thompson will facilitate meetings and calls,
track and document progress, identify issues or risks, and develop mitigation strategies as
needed. With over 25 years in project management positions for public safety agencies, he has
expertise in PSAP management, CAD, RMS, NG911, P25, networking, microwave, radio dispatch,
and team leadership.
PSAP/NG911 Subject-Matter Expert
Courtney Doberstein, ENP, CPE
Ms. Courtney Doberstein, ENP, CPE, is an accomplished public safety communications executive
with over 25 years of leadership in managing unified emergency communications centers. She
has expertise in budget management, recruitment and retention strategies, interagency
collaboration, and the implementation of innovative technologies for public safety organizations.
Ms. Doberstein led statewide law enforcement transformation initiatives and technology
upgrades, including improvements in 911 call answer performance, CAD and RMS system
migrations, and comprehensive radio infrastructure modernization.
PSAP/NG911 Subject-Matter Expert
Tom Paniak, ENP
Mr. Paniak is a seasoned telecommunications expert and strategist with 18 years of experience,
focusing on wireless 911 technologies. He is a specialist in all things 911, including technology,
service, product and project management, and standards development. Mr. Paniak understands
not only the technical intricacies of 911 but also how to effectively work within a regulatory
environment. A certified ENP, he is often invited to speak at industry events to discuss the latest
improvements and developments in 911 technologies, including NG911.
Ronald F. Bosco, President/CEO
John E. Murray, Executive VP/COO
Executive Leadership and Oversight
Donald Nagle, Vice President
Scott Strom, Project Director
As Project Director, Mr. Scott Strom will regularly review project progress reports, make
appropriate adjustments throughout the project lifecycle, and monitor that tasks and
deliverables are completed on time, within budget, and to the client’s satisfaction. Mr. Strom
will work closely with the FE Project Manager and is responsible for the overall success of the
project. Vice President Donald Nagle serves as the project's executive sponsor and the point of
escalation to the executive team, if necessary.
Executive Vice President/COO Mr. John E. Murray will provide independent review and quality
assurance of deliverables through executive management oversight. As President and CEO, Mr.
Ronald F. Bosco participates in project reviews and the quality assurance process. The services
of Mr. Murray and Mr. Bosco are provided at no charge to the County.
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4 Optional Services
4.1
Cybersecurity
Cybersecurity threats are a growing concern for PSAPs across the country, especially with the
added risks inherent in IP-based systems such as NG911 ESInets, cloud-based remotely hosted CAD
solutions, and P25 digital radio networks. Government information technology (IT) systems are
being compromised at an unprecedented rate. These diverse and complex security breaches and
network attacks continue to expose the necessity for organizations to understand their
weaknesses and take proactive measures to safeguard their networks and protect their critical
assets. This becomes increasingly imperative as more mission-critical data and public safety
applications transition from locally controlled servers to cloud-based solutions.
As an option, FE’s experts can conduct a comprehensive cybersecurity assessment utilizing the
NIST Cybersecurity Framework (CSF) by examining documents and interviewing key stakeholders.
The assessment would cover the network and server infrastructure, systems, and processes
related to public safety systems within the scope of this project, and would provide guidance and
recommendations in the following key areas.
•
Security Controls—We can assess the adequacy of your current security controls, including
logical and physical access controls, encryption mechanisms, password management protocols,
and network segmentation. Our recommendations focus on strengthening these controls to
mitigate potential risks.
•
Monitoring and Detection—We can evaluate your monitoring and detection systems to
determine their effectiveness in identifying and responding to security incidents related to
NG911 systems. Our report provides suggestions for enhancing these capabilities to support
timely incident detection and response.
•
Incident Response Plan—We can review your existing incident response plan and provide an
assessment of its applicability to PSAP systems. Our recommendations will focus on improving
the plan by clarifying guidelines, roles and responsibilities, and communication protocols.
•
Patch Strategy—We can evaluate your patch management strategy and its alignment with
industry best practices. Our analysis report highlights gaps and provides recommendations for
implementing a robust, efficient patching process.
•
Penetration (PEN) Testing and Vulnerability Scanning—We can review your penetration
testing and vulnerability scanning policies and procedures. Our report also assesses
requirements for penetration testing and regular vulnerability scans as they relate to public
safety systems. FE can also provide independent internal and external PEN testing and scans.
•
Credentialing—We can review your current credentialing practices to assess the adequacy of
access controls and permissions, and their compatibility with PSAP guidelines. Our
recommendations focus on enhancing the credentialing framework to minimize the risk of
unauthorized access.
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4.2
Artificial Intelligence Workshop
Virtually every industry, including public safety, is embracing Artificial Intelligence (AI). Since AI
technology is new and evolving rapidly, most organizations are not equipped to make informed
decisions about applying it to their practice.
Emergency communications, dispatch, and real-time crime centers are beginning to integrate AI in
measurable ways. Examples include automated call triage tools that analyze spoken words in real
time to assist call takers with faster emergency classification; predictive dispatch models that
recommend the closest and most appropriate units based on historic call patterns and current
resource status; and natural language processing features that transcribe and summarize calls to
reduce administrative burden. These capabilities demonstrate how AI can enhance efficiency
while preserving human oversight in critical decision-making.
FE can conduct an AI workshop to educate the County’s participants regarding the current state of
public safety AI. FE’s subject-matter experts will detail available options. For example, standalone AI applications that operate alongside CAD systems are available. Alternatively, CAD vendors
are providing AI functions integrated with CAD systems. The benefits and risks of each available
alternative can be addressed. AI's potential to enhance efficiency and effectiveness must be
weighed against challenges, including associated costs, public trust considerations, data security
risks, and long-term sustainability.
Practical insights into how public safety can effectively integrate AI technologies into services will
be discussed. The experiences of early adopters will be explored. FE can assist the County in
deciding whether to proceed with incorporating AI components or to defer them to a later phase.
“The Federal Engineering AI Workshop is an unbiased, informative presentation that provides valuable knowledge
about how artificial intelligence impacts the entire landscape of the 911 industry. Operational impacts, security risks,
and governance are covered thoroughly.”
~ Jolene Madrid, Emergency Communication Center Manager
Rio Rancho, New Mexico
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5 Cost Proposal
5.1
Firm Fixed Price
The total firm-fixed-price, including labor, travel, and other direct costs, for the Chemung
County, New York NG911 Consulting Services project is $40,846.
FE’s proposed price for this project reflects the efficiency of our operations, our proven
automated tools, our extensive experience completing similar projects, and our view of the
strategic nature of Chemung County’s project. Further, it is not our culture to “up-scope” during
contract negotiations or during the project unless Chemung County adds scope of work beyond
that outlined in our proposal.
5.2
Hourly Rates
If required by Chemung County, FE can provide additional services at the rates outlined in the
schedule below.
GSA MASTER AWARD SCHEDULE (MAS)
SPECIAL ITEM NUMBER 54151S
INFORMATION TECHNOLOGY PROFESSIONAL SERVICES
AUTHORIZED HOURLY RATES
Effective through January 22, 2027
Labor Category
GSA Price with IFF
Project Executive
Senior Program Manager
Project Manager
Senior Technology/Operations Specialist
Subject Matter Expert III
Senior Subject Matter Expert II
Subject Matter Expert I
Senior Network Analyst
Senior Analyst
Analyst
Senior Technical Writing Specialist
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$291.94
$228.55
$175.22
$252.54
$211.79
$180.88
$154.28
$185.31
$123.69
$92.77
$110.83
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5.3
Basis of Our Proposal
1.
This proposal assumes Federal Engineering, Inc. will perform all of the tasks as called out in
the proposal (excluding optional tasks). The deletion of a task, a significant change in scope
of one or more tasks, or use of a phased implementation approach may affect the overall
price.
2.
FE will provide draft and final deliverables electronically to Chemung County, New York.
3.
This proposal assumes that the County’s project manager will schedule meetings, provide
meeting facilities, notify attendees, and arrange for onsite visits.
4.
Any optional or additional tasking will be authorized by mutual agreement of Chemung
County and FE. Such tasks will be performed on a time-and-materials basis in accordance
with the GSA rates in the previous section, or on a fixed-price basis as mutually agreed upon
in a task order by the County and FE.
5.
FE’s ability to fulfill this task depends, in part, on the willingness and ability of Chemung
County participants, equipment vendors, service providers, third parties, and others to
provide information in a timely manner and upon the accuracy of the information as
supplied. The accuracy of input data, whether provided in electronic or hard copy form, and
the recommendations, actions, system designs, and license filings resulting therefrom
cannot, therefore, be warranted by FE, nor can FE warrant the performance, suitability, or
reliability of said systems. FE accepts no responsibility or liability to any third party with
respect to any information or related work product delivered by FE, and Chemung County
shall indemnify FE for any legal expenses, claim, suit, or judgment by a third party. This
information is subjective in certain respects and, thus, susceptible to multiple
interpretations and may need periodic revisions based on actual experience and subsequent
developments.
6.
FE is prepared to begin this project immediately upon execution of the contract. This
proposal is based upon a start date on or before August 1, 2026, and assumes a four-month
schedule. Delays to the project schedule due to actions or lack of actions on the part of the
Chemung County participants, third parties, and others, including, but not limited to vendor
protests, protracted contract negotiations, vendor delays that impact the program schedule
and/or costs to Chemung County will be brought to the attention of the County’s project
manager in a timely manner and the schedule and cost impacts will be reduced to writing
via a mutually agreed upon contract amendment.
7.
In the event of a project delay by the County, FE reserves the right to invoice for efforts
expended towards the completion of a task or deliverable, and the County agrees to pay the
invoice.
8.
This proposal assumes a mutually agreeable invoice schedule for work completed.
9.
Federal Engineering reserves the right to assign/reassign work efforts and associated costs
across tasks and between our professional staff members in order to meet our contractual
obligations to the County.
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CHEMUNG COUNTY ROUTE SLIP
Resolution extending agreement with Catalis Courts & Land Records, LLC on behalf of the
Chemung County Probation Department (Caseload Management)
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Contract
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...The purpose of this correspondence is to request Legislative
authorization to amend the prior resolution 25-425 to extend the annual maintenance agreement with
Catalis Courts & Land Records, LLC in the amount of $26,075.61, for the Department’s caseload
management software and software hosting. The
cost for the annual maintenance has increased by 5% from 2025 and is covered in our approved 2026
Departmental Budget.
Catalis Courts & Land Records, LLC is under contract with New York State Office of General Services
(OGS) #PM67988 and is a sole source vendor.
Vendor/Provider: Catalis
Courts & Land Records, LLC
Total Amount: 26,075.61
Prior Amount: 24,833.91
Term: 7/1/2026-6/30/2027
Total Amount: $26,075.61
Federal Share: -0-
Local Share: 88%
State Share: 12%
Federal Share: -0-
Other Share: -0-
Project Budgeted (Y or N):
Y
Funds are in Account #:
10-3140-3140-508.01
(Software Maintenance)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Attachments:
1.
memAutomon2026
2.
Estimate_EST13099
Created/Initiated - 7/8/2026
Approved - 7/8/2026
Final Approval - 7/16/2026
memAutomon2026.pdf
Estimate_EST13099.pdf
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Renewal Quote
#EST13099
TOTAL
Bill To
Chemung County Probation Department
Chemung County, NY
203-209 William Street
Elmira New York 14902
United States
Qty
Item
1
1
$26,075.61
Start Date
End Date
Rate
Amount
Probation Software Hosting
Probation Software Hosting | Probation
Software Hosting
07/01/2026
06/30/2027
$11,907.00
$11,907.00
Probation Maintenance & Support
Probation Maintenance & Support | Caseload
Explorer Annual Support & Maintenance for 28
Users
07/01/2026
06/30/2027
$14,168.61
$14,168.61
Subtotal
$26,075.61
Tax Total
$0.00
Total
$26,075.61
This is not an invoice. Payment is not due at this time.
The software subscription/maintenance agreement is renewing soon and we are providing this quote with the renewal rates
for your information.
An invoice for the above services will be generated and sent to you on the start date listed above, unless we've otherwise
heard from you, notifying us of any changes.
Thank you for your continued business.
1 of 1
EST13099
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CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing application for and acceptance of funding for the Alternatives to
Incarceration Program from the NYS Division of Criminal Justice Services, Office of Probation
and Correctional Alternatives on behalf of the Chemung County Probation Department
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Grant
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...
Prior resolution 25-304
Requesting the Legislature's authorization to apply for and accept funds from the New York State
Department of Criminal Justice Services (DCJS) to finance the Chemung County Probation Department's
PreTrial program. The NYS Executive Law Article 13-A Classification/ATI Service Plan Application and
funding represent a contract renewal covering the term from July 1, 2026- June 30, 2027.
Vendor/Provider: Chemung
County Probation
Total Amount: $23,192
Prior Amount: $23,192
Term: 7/1/26-6/30/27
Total Amount: $23,192
Federal Share: -0-
Local Share:
State Share: $23,192
Federal Share:
Other Share: -0-
Project Budgeted (Y or N):
Y
Funds are in Account #:
10-3140-3140 43312 (SA
Probation/Alt to Incarceration
13A)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Attachments:
1.
DOC
Created/Initiated - 7/8/2026
Approved - 7/8/2026
Final Approval - 7/16/2026
DOC.pdf
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CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing purchase agreement with United Uniform on behalf of the Chemung
County Probation Department (Body Armor Vests)
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Personnel
No
Explanation Action Needed or Position Requested (Justification):
The Probation Department has 19 Probation Officers that have body armor vests expiring in 2026.
United Uniform is under state contract PC-69429. The Department is requesting to purchase
replacement vests through this contract for a price not to exceed $27,000.00. The funds are included in
our 2026 budget.
Project Budgeted: Yes
Account No.: 10-3140-3140 50202 (Equipment (greater than $500)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Created/Initiated - 7/9/2026
Approved - 7/9/2026
Final Approval - 7/16/2026
Attachments:
1.
QT_Chemung Probation-Revised-Special
Pricing-Price Quote-Body Armor-June
2026
QT_Chemung Probation-Revised-Special
Pricing-Price Quote-Body Armor-June
2026.pdf
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QUOTE
Quote Number: 4316528000150450013
Created On: Jun 4, 2026 07:06 PM
Valid Until: Jul 31, 2026
Reference: Chemung Probation-RevisedSpecial Pricing-Price Quote-Body Armor-June
2026
495 N French Road
Buffalo, NY 14228
Account Name: Chemung County
Probation Department
Contact Name: Mary Sandore
Quote Stage: Emailed
Bill To:
SHIP To:
Chemung County Probation Department
203-209 William Street,
Elmira, NY, 14902-0588
Chemung County Probation Department
Amanda Suftin
203-209 William Street,
Elmira, NY, 14902-0588
#
Product Name
List Price
Qty
Total
1
1219784-M
$ 925.00
19
$ 17,575.00
$ 105.00
19
$ 1,995.00
$ 28.00
19
$ 532.00
$ 336.00
19
$ 6,384.00
Description: Safariland 1219784-M SX Level II A7 Male Panel Set
NYS Contract Price $1050.00
List Price is Special Price
Contract: NYS Contract PC-69429
2
1348925-Black
Description: Safariland Armor 1348925 M Series
Concealable Carrier Black
NYS Contract Price is $123.20
List price is special price
Contract: NYS Contract PC-69429
3
1220902-58
Description: Soft Trauma Plate, 5" X 8"
Contract: NYS Contract PC-69429
4
1290136-6650-Black
Description: TAC Overt Carrier, Side Opening, Fixed
Pockets
Contract: NYS Contract PC-69429
Page 45 of 152
#
Product Name
List Price
Qty
Total
5
1223589-BL
$ 8.40
19
$ 159.60
Description: ID Panel -Large 8.5 x 3
“PROBATION” Rear ID Panel
Contract: NYS Contract PC-69429
Sub Total
$ 26,645.60
Tax
$ 0.00
Adjustment
$ 0.00
Grand Total $ 26,645.60
Page 46 of 152
CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing application for and acceptance of New York State Division of Criminal
Justice Services Gun Involved Violence Elimination Grant on behalf of the Chemung County
Sheriff's office, Chemung County District Attorney's office and Chemung County Probation
Department
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Grant
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...The Chemung County Sheriff, Chemung County District
Attorney and Chemung County Director of Probation have requested authorization to apply for and to
accept a New York State Division of Criminal Justice Services ("NYSDCJS") Gun Involved Violence
Elimination ("GIVE") Grant for the purpose of eliminating gun violence in Elmira (the "Project") in the
amount of $442,535.00 (100% State Share) for a one-year period beginning July 1, 2026 through June 30,
2027.
Previous resolution 25-470
Vendor/Provider: NYSDCJS
Total Amount: $442,535
Prior Amount: $421,462
Term: 7/1/26-6/30/27
Total Amount:
Federal Share:
Local Share:
State Share: 100%
Federal Share:
Other Share:
Project Budgeted (Y or N):
N
Funds are in Account #:
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Created/Initiated - 7/9/2026
Approved - 7/9/2026
Final Approval - 7/16/2026
Attachments:
1.
Award Notice 2026-2027
2.
GIVE Grant 2026-2027
Award Notice 2026-2027.pdf
GIVE Grant 2026-2027.pdf
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CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing application for and acceptance of NYS Law Enforcement Technology
grant from the New York State Division of Criminal Justice Services on behalf of the Chemung
County Sheriff's Office
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Grant
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...
Accept LE Tech Grant funds to purchase technology equipment for the Sheriff's Office to use for law
enforcement purposes.
Vendor/Provider: NYSDCJS
Total Amount: $250,000
Prior Amount:
Term: 24 months, beginning
1/1/27-12/31/28
Total Amount:
Federal Share:
Local Share: -0-
State Share: $250,000
Federal Share:
Other Share:
Project Budgeted (Y or N):
Y
Funds are in Account #:
10-3120-3110 4300 (STATE
GRANT)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Attachments:
1.
LETech RFA - Final
Created/Initiated - 7/9/2026
Approved - 7/9/2026
Final Approval - 7/16/2026
LETech RFA - Final.pdf
Page 69 of 152
Request for Applications (RFA)
Law Enforcement Technology (LETech)
2026-2027
Kathy Hochul, Governor
Rossana Rosado, Commissioner
Key Dates and Notices
RFA Release Date
Monday, July 6, 2026
Application Due Date
Wednesday, September 2, 2026, at 12:00 p.m.
(noon) EST
Estimated Total Program Funding
Up to $75,000,000
Award Ceiling
See table with funding maximums
Anticipated Number of Awards
Approximately 500
Deadline for Final Submission of
Questions
Friday, July 31, 2026
Response to Questions Posted
On or about Wednesday, August 5, 2026
Notification of Award(s)
On or about Wednesday, September 30, 2026
Anticipated Contract Start Date
Friday, January 1, 2027
Page 170 of 152
Law Enforcement Technology (LETech)
TABLE OF CONTENTS
I.
INTRODUCTION AND GENERAL INFORMATION .......................................... 3
II.
PROCUREMENT REQUIREMENTS – GUIDELINES – VENDOR SELECTION 4
III.
FUNDING, APPLICANT ELIGIBILITY, AND CONTRACT TERM ..................... 5
IV.
BACKGROUND INFORMATION AND FUNDING GOAL ................................. 7
V.
EVALUATION AND SELECTION OF APPLICATIONS .................................... 8
VI.
REQUEST FOR APPLICATION QUESTIONS .................................................. 9
VII.
NOTIFICATION OF AWARDS......................................................................... 12
VIII.
REPORTING REQUIREMENTS ...................................................................... 12
IX.
ADMINISTRATION OF CONTRACTS ............................................................. 13
X.
APPLICATION SUBMISSION AND REQUIREMENTS ................................... 18
XI.
APPLICATION CHECKLIST ........................................................................... 19
APPENDICES:
•
•
•
A - DCJS Grants Management System (GMS) Instructions and Helpful Hints
B - Best Practices for Preparing an Effective Grant Application
C - LETech Banding and Eligibility
REQUIRED ATTACHMENT:
•
Grantee Attestation Form
Page 271 of 152
I.
INTRODUCTION AND GENERAL INFORMATION
The New York State Division of Criminal Justice Services (DCJS) enhances public safety by
providing resources and services that inform decision making and improve the quality of the criminal
justice system. DCJS is a multi-function criminal justice support agency with a variety of
responsibilities, including collection and analysis of statewide crime data; operation of the DNA
databank and criminal fingerprint files; administration of federal and state criminal justice funds; and
the identification and funding of programs that reduce crime, recidivism, and victimization.
DCJS is committed to providing programs that help keep New York’s communities safe and improve
the effectiveness of the state’s criminal justice systems. Applications will be selected for funding
consistent with the best interest of the state.
DCJS seeks applications from municipal law enforcement agencies to fund law enforcement
technologies (LETech) and applicable software/equipment – such as license plate readers, mobile
and fixed surveillance cameras, unmanned vehicles, gunshot detection devices, smart equipment
for patrol vehicles and officers, technology or software and other kinds of public safety equipment –
to help our law enforcement partners in their efforts to support safe and thriving communities.
Additionally, DCJS recommends that applicants consider prioritizing equipment that supports local
collaboration and communication between law enforcement agencies and their governmental and
non-profit and community based organizations with a view to supporting holistic local responses to
safety issues. Community-focused patrol supportive equipment or case management support
systems, as well as integrated evidence management systems could be considered.
Applicants are encouraged to demonstrate in their response how their proposed equipment
use supports the prevention and solving of crimes, particularly violent crimes by firearms and crimes
of community concern (e.g., motor vehicle thefts), as well as serving as an integrated part of an
agency’s problem-solving and community-engagement strategy, helping to increase public trust and
communication.
Approximately $75,000,000 (seventy-five million dollars) is expected to be made available to fund
LETech and applicable equipment/software for local law enforcement agencies outside of New York
City.
Please Note:
1. Applications must be received by the submission deadline on-line via the DCJS Grants
Management System (GMS). Applicants who are not registered to access GMS will need to
obtain user access to respond to this Solicitation.
•
Please See Appendix: DCJS Grants Management System (GMS) Instructions and
Helpful Hints.
2. Questions regarding this RFA must be emailed to [email protected]. Responses to the
questions will be posted on the DCJS website. If the applicant has any general questions such
as, “Did DCJS receive my e-mail?” please call (518) 457-9787. Please note that DCJS cannot
answer substantive questions concerning this solicitation in any manner other than the e-mail
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method. Applicants are encouraged to submit their questions to DCJS as soon as possible prior
to the deadline.
3. Applicants will be advised of award decisions via a letter of notification, which will be emailed to
the address provided by the applicant in GMS. Where applicable, applicants not receiving an
award will receive notification via email to the contact email provided in GMS. A debriefing is
available to any entity that applied to this solicitation who is not successful in receiving an award.
(See Section: Notification of Awards.)
4. Unless otherwise modified by DCJS, the contract period for this grant opportunity will be for a
twenty-four (24) month period.
II.
PROCUREMENT REQUIREMENTS – GUIDELINES – VENDOR SELECTION
Procurement Guidelines:
Please ensure that the proper procurement guidelines are followed when procuring vendors. It is
necessary to ensure that all documentation about how a vendor(s) has been procured and
justification for reasonableness of cost is maintained and can be provided to DCJS staff upon
request. Please see retention requirements in the Records section. Failure to comply with
procurement guidelines may result in disallowance of costs, voucher rejections, and/or termination
of contract(s).
Please note, all vendors/subcontractors must have all the necessary licenses, approvals, and
certifications currently required by the laws of any applicable local, state, or federal government to
perform the services or work, as applicable. Units of local government should make procurement
decisions in accordance with General Municipal Law Article 5-A and any other applicable
regulations.
Competitive Bidding Procurement Process (must include):
•
Open and fair solicitation of the opportunity to provide services.
•
Information provided equally to all interested parties.
•
Solicitation lists reasonable deadlines for interested applicants.
•
A methodology for evaluating bids must be consistently applied to all applicants.
•
A justification for which bid was selected must be recorded to justify the selection.
•
Maintenance of a record of the competitive procurement process for audit
purposes.
Page 473 of 152
Any grantee who proposes to purchase from a vendor without competitive bidding, above
the $20,000 threshold, or who believes they have a justification for not following the
processes detailed above for purchases under $20,000, must obtain the prior written approval
of DCJS in the form of an approved Single/Sole Source Authorization Form.
•
The circumstances leading to the selection of the vendor/contractor, including
the alternatives considered and the rationale for selecting the specific
vendor/contractor, must be included in the single/sole source request. It must
also include the method for determining the reasonableness of cost
•
Proof of reasonableness of cost must be documented. An example of this would
be to obtain price quotes from other vendors or contracts from the selected
vendor within the past two years.
•
Ensure selected vendor(s) are qualified (licensed and/or certified where
applicable) consistent with New York State contractual requirements.
•
Please note that the burden for justification falls on the grantee and approval is
not guaranteed.
III. FUNDING, APPLICANT ELIGIBILITY, AND CONTRACT TERM
A. Funding
It is anticipated that approximately $75 million in capital funding will be made available to support
this RFA. Based on agency reported sworn officer counts across New York State, agencies were
placed in bands to determine funding caps. Please see Appendix C - LETech Banding and Eligibility.
Applicants should adhere to these funding caps in their applications. All funding must support
LETech program efforts that will be accomplished within the contract period. Funding under this
program must supplement, not supplant, funds previously allocated by the applicant for the proposed
program(s) or project(s). Supplanting occurs when an applicant reduces existing funds for an activity
specifically because DCJS funding is available (or expected to be available) to fund that
same activity. This is prohibited under this RFA.
B. Applicant Eligibility Requirements
Only local municipal police or sheriff’s agencies in New York State, outside of New York City,
employing sworn officers with police powers are eligible to submit applications. This includes city,
town, village, or tribal police departments as well as county sheriff’s offices.
Appendix C - LETech Banding and Eligibility includes a department list, in alphabetical order, with
group designations. Applicants should use the assigned group designation to determine the
maximum amount of funding that can be applied for by their agency. If you believe your agency
meets the eligibility criteria for funding under this initiative but do not see your agency listed in
Appendix C, please email [email protected].
Projects that support collaboration and/or provide subawards to departments such as 911 Centers,
County Emergency Management, Parking and Code Enforcement, or public safety departments, are
Page 574 of 152
allowable.
Funding requests must be submitted in the Grants Management System (GMS) by the published
deadline.
Awardees must have a State Financial Services (SFS) vendor ID registered with New York State or
must have an SFS number by the time payment is issued.
If awarded through the LETech grant opportunity in January 2024, the 2024-25 LE Tech Expenditure
Report must be submitted to the [email protected] mailbox prior to the
execution of the 2026-2027 LETech contract.
Please note that all applicants must attest that they are in compliance with applicable provisions of
section 170-k of the Executive Law, as added by Chapter 55 of the Laws of 2026, requiring local
police agencies to prioritize local criminal enforcement activities and limit civil immigration
enforcement efforts. No application will be considered should the applicant be determined to be
operating a 287(g) agreement, or similar agreements, with the federal government which would
support state and local resources being used for civil immigration enforcement purposes. Further,
no data or information generated by technology or equipment procured with these funds shall be
used for civil immigration enforcement purposes.
C. Contract Term
Grant award agreements (reimbursement-based contracts), unless otherwise modified by DCJS, will
be for an initial term of 24 months starting January 1, 2027.
D. Availability and Approved Use of State Funds
All awards are subject to the availability of funds. Applicants should anticipate that awards under this
initiative are one-time awards and should propose project activities and deliverables that can be
accomplished without additional and/or subsequent funding.
Agencies receiving awards should plan for the continuation of the project, or continued use of the
equipment, after grant funds are no longer available, including any training requirements or
maintenance or subscription costs. This is a one-time award to support law enforcement
technologies and applicable software/equipment, not for the continued maintenance of such.
For new programs or expansions of existing programs that have not previously received DCJS grant
support for start-up implementation costs, specific one-time start-up costs may also be requested as
part of the overall budget.
Indirect costs are not an allowable expense for governmental organizations.
Ineligible expenses include vehicles, firearms, tasers (i.e., conducted energy devices), cell phone
applications, out of scope program expenses, and construction other than minimal renovation as
justified by program design and preapproved by DCJS. As noted above, any equipment or projects
supporting civil immigration enforcement are not allowable under this RFA.
Page 675 of 152
E. Eligible Items for Consideration
Law enforcement agencies and departments are increasingly relying on emerging technologies to
perform their duties and to enhance public safety. In their daily work, law enforcement agencies are
also using technology to reduce the risk of injury and bodily harm to officers and the public. Through
this RFA, law enforcement agencies may include in their budget a need for any of the following
items:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Acoustic Gunshot Detection Systems
Unmanned Vehicles (UAVs, also known as “drones”)*
Counter-Unmanned Aircraft Mitigation Systems
3-D Crime Scene Laser Scanner
Handheld Scanners/Readers/Radios/Analyzers
Software Technology Applications, Development and Deployment**
Lifesaving Equipment (Trauma Kits, AEDs, etc.)
Patrol Vehicle and Office Equipment (PC/Tablet, Scanners, Printer, etc.)
Vehicle Mobilization Equipment
Body Worn Equipment (Cameras, Vests)
Traffic and Safety Equipment
Lighting Systems
Surveillance Cameras and Storage (Mobile/Fixed)***
License Plate Readers (Mobile/Fixed)
Other Equipment (specify)
* The grantee agency will adhere to any county or municipal procurement restrictions, as well as adhere to all
current state and federal guidance as it relates to any of the specific equipment supported through this award.
These restrictions include, but are not limited to, entities that appear on the OGS debarment list or the state’s
Prohibited Entities List or which have been identified in the National Defense Authorization Act (NDAA) Section
889 - Prohibition on Contracting with Entities Using Certain Telecommunications and Video Surveillance Services
or Equipment.
** Grantee agencies may apply for record or case management systems (RMS or CMS) or to cover costs
associated with updated crime reporting modules within such systems (e.g., National Incident-Based Reporting
System compliant data reporting). However, New York State DCJS is currently exploring a statewide RMS
solution that would be made available to local law enforcement agencies, so agencies may wish to request
different technological offerings under this solicitation.
***Local permission to install cameras and use vendors should be obtained prior to the purchase of equipment.
IV.
Background Information and Funding Goal
Throughout New York and the United States, law enforcement agencies and departments are
increasingly relying on emerging technologies to perform their duties and to enhance public safety,
as well as to collect potentially useful evidence.
DCJS is committed to supporting innovation and forward-thinking approaches that have become
synonymous with professional law enforcement activities in New York State. Complementing
investment in areas such as Crime Analysis Centers and in evidence-based policing strategies
backed by substantial state funding (e.g., Gun Involved Violence Elimination and Statewide Targeted
Page 776 of 152
Reductions in Intimate Partner Violence), LETech is specifically designed to complement the
sustained record funding of public safety initiatives by Governor Hochul.
“By investing critical funds for technology enhancements for police departments
statewide, we’re ensuring law enforcement has the tools they need to fight crime
and protect every corner of the state”.
Governor Kathy Hochul.
LETech is proving to be an important tool to assist broader law enforcement, problem-solving, and
community engagement strategies within jurisdictions across the state and region.
This deployment of LETech is intended to help prevent and solve crimes, particularly violent crimes,
and serve as an integrated part of a law enforcement agency's problem-solving and communityengagement strategy, helping to increase public trust and communication.
Reimbursement-based contracts will be awarded to each individual applicable department/agency
that is selected for an award. Contracts will be executed between DCJS and individual award
recipients in the Grants Management System (GMS).
Please note the maximum application amounts listed in the table in Appendix C. If the amount
requested exceeds the amount listed in the table, DCJS reserves the right to decrease funding to
match the maximum amount listed.
V.
EVALUATION AND SELECTION OF APPLICATIONS
Tier I Evaluation – Threshold Pass/Fail
The Tier I Evaluation assesses whether applications satisfy minimum “pass/fail” criteria for funding.
All applications will be initially screened by DCJS reviewers to determine their completeness using
the following criteria:
•
Application was received by the published deadline.
•
Applicant is eligible as defined by this solicitation.
•
Budget detail and justification provided in GMS Budget tab itemizing and justifying
expenses in support of the program/project.
•
All attachments and required documents.
Tier I Evaluation criteria will receive pass/fail ratings. Any application that does not meet each of
these conditions may be subject to disqualification from further review. DCJS may, at their discretion,
request additional information from an applicant as deemed necessary.
Page 877 of 152
Tier II Evaluation – Evaluation and Scoring
Reviewers will evaluate applications that successfully pass the Tier I Evaluation. A standard rating
tool will be used to score responses to questions provided in the application. (See Questions section
for additional information).
The maximum application score based upon responses provided to the questions will be 100 points.
Each response will be scored, and all scores will be totaled resulting in an overall score. The final
score will be determined by averaging the reviewers’ overall scores for each application. DCJS
reserves the right to apply a minimum application score of 75 points to be eligible for funding.
Each application will be evaluated by a team of two separate reviewers. DCJS may, at its discretion,
request additional information from an applicant as deemed necessary. An applicant’s final score
shall be the average of the two evaluators, unless the initial two scores are considered “disparate,”
which shall be defined as a point difference of fifteen or more points in total score. When the two
initial scores are considered “disparate”, a third evaluator will be assigned. When a third evaluator
is assigned due to disparate scores, the two closest scores in numeric value will be added and
averaged to obtain the final average score.
If the additional reviewer’s score is equal to the average of the two original scores, the additional
reviewer’s score will become the final score. In the event of a tie score where both applicants cannot
be selected, preference will be given to the application with the higher average score in the Project
Plan.
Tier III Evaluation
The Tier III Evaluation assessments will be conducted by designated DCJS executive staff. During
the Tier III Evaluation award amounts shall be determined through consideration of some or all the
following: Tier I eligibility review, Tier II Evaluation scoring and comments, strategic priorities,
available funding, and best overall value to New York State.
Final award decisions will be made by DCJS in accordance with the best interests of the State.
The DCJS Commissioner or designee will make the final decisions regarding approval and individual
award amounts based on the quality of the submission, the recommendations of the reviewers, and
the specific criteria set forth in this solicitation. Awards must be approved by the Division of the
Budget and may also require Attorney General and Office of the State Comptroller approval. All
awards are subject to funding availability.
VI.
REQUEST FOR APPLICATION QUESTIONS
Applicants must respond to the sections/questions below within the DCJS Grants Management
System (GMS). Basic GMS instructions are located as an Appendix to this solicitation. A full
application manual is available here. Please prepare prospective responses in a Microsoft Word
Document using Arial, 11-point font and 1.5 line spacing with a maximum page limit of 20 pages.
The attestation page should also be uploaded as an attachment, as part of the application.
Responses should then be copied and pasted to GMS under the Questions module “tab” of the
application. Applicants should also attach the Microsoft Word document with responses to these
Page 978 of 152
questions using the Attachments module in GMS.
Responses to the following questions will be scored and are the basis for Tier II Evaluation funding
recommendations. Note: The aggregate scoring value assigned to all questions equals a total
possible score of 100 points.
A. Statement of Need (20 points)
Applicants must summarize the need for the proposed law enforcement technology items.
Responses should include the following components:
•
A brief overview of the applicant’s requested law enforcement technology item(s) and how it
will be used.
•
Any relevant local or department level data (qualitative or quantitative) to describe and
support the need for the proposed funding.
•
Explanation for requesting funds. For example:
o
o
o
o
o
Did the applicant experience a loss of funding?
Is this a new or expanded initiative?
Does the department budget not cover requested items?
Is the proposal seeking to expand capacity through resources, training, etc.?
What public safety issues will this equipment help address?
B. Project Plan (30 points)
Applicants must describe their proposed project plan to effectively order, receive, and integrate law
enforcement technology into their department. Applicants’ response should include:
•
A detailed overview of the proposed project, highlighting the below:
o
o
o
o
•
Explanation of how the proposed equipment supports issues described in Section A
– Statement of Need.
Description of where the equipment will be used.
Timeline for equipment ordering, delivery/installation, and operation including any
correlated training requirements.
Note: All items must be ordered, and training must occur within the contract
period to be reimbursable.
State whether this is new equipment or replacing aging equipment.
Goals/Objectives/Activities: A detailed description of the requested equipment
components/activities including any specific goals, objectives, and deliverables.
Page1079 of 152
•
Resources/Partnerships: Other resources including collaborations or community
partnerships that are needed for successful implementation of the project.
•
Outcomes and Impact: A description of the anticipated outcomes and impact of the
proposed project/initiative.
C. Implementation Plan (25 points)
Applicants must describe the steps that will be taken to integrate the proposed law enforcement
technology items, including activities/deliverables, how funds will be used, project roles and
responsibilities, and timeline. Responses should include:
•
Implementation Steps: Steps to be taken to integrate equipment.
•
Timeline: The proposed timeline to carry out the project plan.
•
Leadership and Oversight: Who will be responsible for this project overall and who
will be responsible for the individual steps, if different.
•
Data Collection and Outcome Measurement: What data will be collected/tracked and
how will impact be measured/demonstrated throughout the grant period.
•
Potential Barriers and Mitigation Strategies: What potential issues may prevent
successful
implementation
of
the
proposed
project/initiative? Describe
any anticipated mitigation strategies.
D. Operating Budget Detail and Justification (25 points)
Enter the operating budget directly into the Budget module “tab” of the GMS system. Prepare a lineitem budget, including detailed justification, by appropriate category of expense (e.g., equipment.).
Budgets should reflect total project costs for the contract period and be limited to allowable
costs. Key considerations:
• If requesting a paid trainer, the cost should be listed in the budget category as “Consultant
Services.” Training materials should be listed under the “Supplies” budget category.
• Consultant Services: An applicant who proposes to obtain consultant services from a
vendor without competitive bidding, shall obtain the prior written approval of the Deputy
Commissioner of the Office of Program Development and Funding, or their designee.
The request for approval shall be in writing and set forth, at a minimum, a detailed
justification for selection and the basis upon which the price was determined to be
reasonable.
• Equipment requests must include an approximate number of units and itemized cost.
Page1180 of 152
• Indirect Costs are not an allowable expense for governmental organizations.
• MWBE forms will be completed and collected when the application is selected for funding,
and the contract is sent for review.
• Any requested subawards should be entered into the “All Other” category.
VII.
NOTIFICATION OF AWARDS
Applicants approved for funding will be notified in writing by DCJS to the email address provided in
GMS. The terms of the final contract agreement are subject to negotiation between DCJS and the
grantee.
For those not receiving awards, notification will be sent to the email address provided in GMS.
A debriefing is available to any entity that applied to this solicitation and was not successful in
receiving an award. Applicants will be accorded fair and equal treatment with respect to an
opportunity for a debriefing. A debriefing shall be requested in writing by the unsuccessful applicant
within 15 calendar days of being notified in writing by DCJS that the application was not selected for
an award.
Pursuant to §163(9)(c) of the State Finance Law, any non-awarded applicant may request a
debriefing regarding the reasons the application was not selected for award.
An unsuccessful applicant’s written request for a debriefing must include specific questions that the
applicant wishes to be addressed and must be submitted to DCJS via the funding mailbox at
[email protected] debriefing shall be scheduled to occur within 30 business days of
receipt of written request by DCJS or as soon as feasible.
If DCJS and a successful award recipient cannot agree to contract terms within ninety days of
notification of selection for award, DCJS reserves the right to rescind the award and redistribute the
funds.
VIII.
REPORTING REQUIREMENTS
Reporting requirements are provided below:
GMS Progress Reporting
• All grantees will be required to submit annual progress reports via GMS that describe
annual performance and activities in support of the project work plan entered in GMS.
These annual reports must be submitted until the final project report is completed.
Quarterly Fiscal Reports
• All grantees will be required to submit quarterly fiscal reports and claims for payment.
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Reporting Due Dates:
Fiscal Claims for Payment are due to DCJS by the following dates:
Calendar Quarter
July 1 – September 30
October 1 – December 31
January 1 – March 31
April 1 – June 30
IX.
Report Due
October 31
January 31
April 30
July 31
ADMINISTRATION OF CONTRACTS
DCJS will negotiate and develop a contract with each successful applicant. If DCJS and the
successful applicant cannot agree to contract terms within ninety days of notification of selection for
award DCJS reserves the right to rescind the award and redistribute the funds.
Contract Approval
A grant contract may be subject to approval by the NYS Office of the Attorney General (OAG)
and the Office of the State Comptroller (OSC) before funding may be disbursed. For contracts
subject to the approval of the Attorney General and the Comptroller of the State of New York,
the Contract shall be of no force and effect until said approval has been received.
Contract Term
DCJS will enter into a contract period as noted in this solicitation. DCJS reserves the right to
modify the contract term in the best interests of the State.
Contract Activities
All activities must have prior approval from DCJS and meet the guidelines established by the
State of New York.
Contract Changes
Contracts resulting from this solicitation may be executed, increased, terminated, renewed,
decreased, extended or amended or renegotiated at the discretion of the Commissioner of
DCJS because of contractual performance, changes in project conditions, or in the best
interest of New York State.
Records
The grantee shall establish and maintain complete and accurate books, records, documents,
accounts and other evidence directly pertinent to performance under this contract
(hereinafter, collectively, the "Records"). The Records must be kept for the balance of the
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calendar year in which they were made and for six (6) additional years thereafter. The State
Comptroller, the Attorney General and any other person or entity authorized to conduct an
examination, as well as the agency or agencies involved in this contract, shall have access
to the Records during normal business hours at an office of the grantee within the State of
New York or, if no such office is available, at a mutually agreeable and reasonable venue
within the State, for the term specified above for the purposes of inspection, auditing and
copying. The State shall take reasonable steps to protect from public disclosure any of the
Records which are exempt from disclosure under Section 87 of the Public Officers Law (the
"Statute") provided that: (i) the grantee shall timely inform an appropriate State official, in
writing, that said records should not be disclosed; and (ii) said records shall be sufficiently
identified; and (iii) designation of said records as exempt under the statute is reasonable.
Nothing contained herein shall diminish, or in any way adversely affect, the State's right to
discovery in any pending or future litigation.
Liability
Nothing in the contract between DCJS and the grantee shall impose liability on the State of
New York for injury or damages incurred during the performance of approved grant activities
or caused by the use of equipment purchased with grant funds.
Payments
Payments to reimburse project expenses will be made pursuant to a schedule specified in
the contract between the State of New York and the grant award recipient. Where applicable,
performance-based expenses will be reimbursed in compliance with the contract milestone
performance and costs budget and the project work plan. Payment for invoices submitted by
the Contractor shall only be rendered electronically unless payment by paper check is
expressly authorized by the Commissioner, in the Commissioner's sole discretion, due to
extenuating circumstances. Such electronic payment shall be made in accordance with
ordinary State procedures and practices. The Contractor shall comply with the State
Comptroller's procedures to authorize electronic payments. Authorization forms are available
at the State Comptroller's website, or by email at [email protected]. Contractor
acknowledges that it will not receive payment on any invoices submitted under this Contract
if it does not comply with the State Comptroller's electronic payment procedures, except
where the Commissioner has expressly authorized payment by paper check as set forth
above.
•
To enroll in e-Payments:
1. Log in to the Vendor Self-Service Portal
2. Select the "Enroll in e-Payments (Direct Deposit)" link
3. Follow the prompts to complete your enrollment
Don't have an account? Enroll in the Vendor Self-Service Portal
Update or add additional bank accounts
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See the section Update or Add Locations at Update Vendor Information and Access.
For assistance, email [email protected]
Reports
The grantee shall submit all reports to DCJS in a format and time frame as specified in the
contract. Progress reports shall include a description of the grantee’s efforts undertaken
during the reporting period and the current status of the project. The progress reports of the
grantee’s activities under this contract must be submitted electronically as directed by DCJS.
Independent of any reporting schedule, all grantees will be required to inform DCJS of any
program issues that are significantly impacting program performance. Any project funded
under this solicitation must comply with the requirements established by DCJS. The grantee
agrees to submit any other reports considered relevant by DCJS.
Performance Review
The grantee's performance in all areas mentioned above, in addition to the services
contracted for, will be monitored periodically by DCJS and will take the form of site visits,
program file review, written and telephone communication, and any other methods deemed
necessary by DCJS to ascertain the quality and quantity of grantee activities.
Disposition of Allocations
DCJS reserves the right to reject applications, deny awards, or defer applications for future
consideration based on insufficient information in the application, lack of accompanying
documentation, the inappropriateness of the project proposed, an organizational history of
unsuccessful projects of a similar nature, or a history of contract non-compliance.
Revocation of Funds
Funds awarded to an applicant who does not implement an approved project within 90
calendar days of the contract start date may be revoked and redistributed at the discretion of
the Commissioner of the DCJS or his or her designee.
Encouraging Use of New York State Businesses in Contract Performance
New York State businesses have a substantial presence in State contracts and strongly
contribute to the economies of the State and the nation. In recognition of their economic
activity and leadership in doing business in New York State, applicants for this solicitation
are strongly encouraged and expected to consider New York State businesses in the
fulfillment of the requirements of the contract(s) resulting from this solicitation. Such
partnering with New York State businesses may be as subcontractors, suppliers, protégés
or other supporting roles. To assist in demonstrating commitment to the use of New York
State businesses in the performance of the contract(s), all applicants must complete the form
provided on the DCJS website entitled: Encouraging Use of New York State Businesses in
Contract Performance and submit the completed form as an attachment to their application
in GMS. There are no points attributable to this component of the application.
Page1584 of 152
Use of Service-Disabled
Performance
Veteran-owned
Business
Enterprises
in
Contract
Article 17-B of the Executive Law enacted in 2014 acknowledges that Service-Disabled
Veteran-Owned Businesses (SDVOBs) strongly contribute to the economies of the State and
the nation. As defenders of our nation and in recognition of their economic activity in doing
business in New York State, bidders/proposers for this contract for commodities, services or
technology are strongly encouraged and expected to consider SDVOBs in the fulfillment of
the requirements of the contract. Such partnering may be as subcontractors, suppliers,
protégés or other supporting roles. SDVOBs can be readily identified on the directory of
certified businesses at Division of Service-Disabled Veterans' Business Development
Bidders/proposers need to be aware that all authorized users of this contract will be strongly
encouraged to the maximum extent practical and consistent with legal requirements of the
State Finance Law and the Executive Law to use responsible and responsive SDVOBs in
purchasing and utilizing commodities, services and technology that are of equal quality and
functionality to those that may be obtained from non-SDVOBs. Furthermore,
bidders/proposers are reminded that they must continue to utilize small, minority and womenowned businesses consistent with current State law. Utilizing SDVOBs in State contracts will
help create more private sector jobs, rebuild New York State’s infrastructure, and maximize
economic activity to the mutual benefit of the contractor and its SDVOB partners. SDVOBs
will promote the contractor’s optimal performance under the contract, thereby fully benefiting
the public sector programs that are supported by associated public procurements.
Public procurements can drive and improve the State’s economic engine through promotion
of the use of SDVOBs by its contractors. The State, therefore, expects bidders/proposers to
provide maximum assistance to SDVOBs in their contract performance. The potential
participation by all kinds of SDVOBs will deliver great value to the State and its taxpayers.
Bidders/proposers can demonstrate their commitment to the use of SDVOBs by responding
to the questions on the form located here and attach the completed form, along with your
Application, to the NYS Division of Criminal Justice Services’ Grants Management System
(GMS). There are no points attributable to this component of the application.
Standard Contract Provisions
Any contracts negotiated as a result of this solicitation will be subject to the provisions of the
State of New York Contract for Grants, including the State Standard Terms and Conditions,
Agency Specific Terms and Conditions, Program Specific Terms and conditions, and other
standard clauses for all New York State grant contracts with DCJS. Applicable contract
appendices and attachments are available on the DCJS website.
Minority and Women-Owned Business Enterprises (M/WBE) and Equal Employment
Opportunity (EEO) Requirements
DCJS recognizes its obligation under New York State Executive Law Article 15-A to promote
opportunities for the participation of certified minority-and women-owned business
Page1685 of 152
enterprises (M/WBEs), as well as the employment of minority group members and women in
the performance of DCJS contracts.
Contracts in excess of $25,000 require grant recipients to document good faith efforts to
provide meaningful participation by M/WBEs as subcontractors or suppliers in the
performance of grant contracts, as well as the employment of minority group members and
women.
Accordingly, applicants requesting in excess of $25,000 must be prepared to submit a Local
Assistance M/WBE Subcontractor/Supplier Utilization Proposal Form (DCJS-3301), and a
Local Assistance M/WBE NPS Discretionary Budget Determination Worksheet (DCJS-3309).
For contracts in excess of $250,000 applicants must also submit an M/WBE Equal
Employment Opportunity Staffing Plan (DCJS-3300). All forms are located on the DCJS
website.
DCJS will review the submitted Local Assistance M/WBE Equal Employment Opportunity
Staffing Plan, the Local Assistance M/WBE Subcontractor/Supplier Utilization Proposal
Form, Local Assistance M/WBE NPS Discretionary Budget Determination Worksheet, and
Minority and Women-Owned Business Enterprises and Equal Employment Opportunity
Policy Statement and advise the applicant of DCJS’ acceptance once an award
determination is made. There are no points attributable to this component of the application.
Sexual Harassment Prevention Certification
As of January 1, 2019, bidders on procurements subject to competitive bidding in New York
State, are required to submit a certification with every bid that states they have a policy
addressing sexual harassment prevention and that they provide sexual harassment training
to all employees on an annual basis. Pursuant to State Finance Law §139-l, bidders
responding to a competitively bid Request for Applications (RFAs), must certify that by
submission of their bid, each bidder and each person signing on behalf of any bidder certifies,
and in the case of a joint bid each party thereto certifies its own organization, under penalty
of perjury, that the bidder has implemented a written policy addressing sexual harassment
prevention in the workplace and provides annual sexual harassment prevention training to
all of its employees. Such policy shall, at a minimum, meet the requirements of section 201g of the Labor Law. Bidders that do not certify will not be considered for award; provided
however, that if the bidder cannot make the certification, the bidder provides a signed
statement with their bid detailing the reasons why the certification cannot be made.
In addition to requiring this certification for competitively bid RFAs, DCJS has included this
requirement for all grantees receiving funds from DCJS. Grantees must provide certification
that they have implemented a written policy addressing sexual harassment prevention in the
workplace and that they provide annual sexual harassment prevention training to all of their
employees.
Therefore, all applicants to this RFA must complete the certification provided on the DCJS
website and submit the completed certification as an attachment to the application in GMS.
Gender-Based Violence and the Workplace Requirements
Under New York State Finance Law §139-m, all bidders submitting a bid for a New York
Page1786 of 152
State contract must establish a policy addressing gender-based violence in the workplace
and include required certification language set forth in State Finance Law § 139-m(1)(a) with
their bid submission, where competitive bidding is required by law or where the State
contracting entity has otherwise determined, in its discretion, to impose the requirement.
Website:
o OSC Gender-Based Violence and the Workplace Law
o
Office for the Prevention of Domestic Violence Gender-Based Violence in
the Workplace Resources
By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid each party thereto certifies as to its own organization,
under penalty of perjury, that the bidder has and has implemented a written policy addressing
gender-based violence and the workplace and has provided such policy to all of its
employees, directors and board members. Such policy shall, at a minimum, meet the
requirements of subdivision 11 of section 575 of the Executive Law.
X.
APPLICATION SUBMISSION AND REQUIREMENTS
A.
Specific Instructions
•
B.
Only one application can be submitted per organization. Applications must be
submitted using the DCJS Grants Management System (GMS).
Grants Management System (GMS)
Applications must be submitted to DCJS using the Grants Management System (GMS). First time
GMS users should download the GMS User Manual. If you need assistance with accessing and
using GMS, please contact the DCJS Office of Program Development and Funding (OPDF) GMS
Help Desk at (518) 457-9787. The DCJS GMS Help Desk is available Monday through Friday
between the hours of 8:00 am and 4:00 pm. Please be aware that there is no technical
assistance available on weekends, or after 4:00 PM on weekdays.
The following information is specific to this solicitation. For general guidance and GMS Helpful Hints see
Appendix: Grants Management System (GMS) Instructions and Helpful Hints.
Submitting an Application in GMS
To submit a new application on GMS, log on to the system and click on “Project.” Click
the “New” button at the top of the project grid. This will take you to a screen that says
“Select a Program Office.” Using the drop-down box, find and select the particular name of
program, Law Enforcement Technology. Click “Create Project.” Your application will now
be ready to complete.
Completing the Application
Page1887 of 152
Applicants are encouraged to complete the GMS registration as well as the registration on
the Statewide Financial System (SFS) early, where applicable, to avoid any concerns with
these automated systems. GMS signatory registration must be complete prior to the
submission of an application.
Each application will consist of the following components that must be completed using
GMS:
•
•
•
•
•
•
Participant name(s).
Contact information for all participating agencies per application.
Program specific questions.
Project budget.
N/A should be entered for the Work Plan
Any required attachments.
When all the above requirements and GMS application components are completed, click the
“Submit” button. GMS will review the application for completeness. If any fields are missing,
a report will display what remains to be completed. Once all fields are complete and you
submit successfully, GMS will display a screen that says “Your application has been
submitted.”
XI.
APPLICATION CHECKLIST
•
•
•
•
•
All Applicants: Complete all DCJS Grants Management System (GMS) Registration
Requirements – See Appendix – DCJS Grants Management System (GMS) Instructions
and Helpful Hints.
Complete all necessary contractual requirements as described in Section: Administration
of Contracts.
Answer Program Narrative Questions in QUESTIONS TAB in GMS and also attach the
answers on a Word Document to GMS.
Complete BUDGET TAB on GMS by entering the line-item Operating Budget, including
a detailed justification.
N/A should be entered for the Workplan TAB.
Page1988 of 152
Appendix A:
DCJS GRANTS MANAGEMENT SYSTEM (GMS) INSTRUCTIONS AND HELPFUL
HINTS
GMS Helpful Hints: See Application for additional specific GMS directions.
First time GMS users should download the GMS Application Manual here
Persons familiar with GMS can use the following simplified guidelines:
Getting Started: Sign on to GMS.
Click “Project” to go to project grid. Click the “New” button at the top of the project grid. This will take
you to a screen that says “Select a Program Office” in a drop-down box format. Find and highlight
“Name of funding program,” then click “Create Project.”
This begins your application. You may work on the application, save and return to it at a later time,
except as noted below. Note that GMS will time out after 30 minutes of inactivity. That means
that you should save your work frequently. Each save re-sets the timer.
In the newly created project complete the following Tabs which are listed across the top of the
screen:
General - Complete the text screens and press save.
Participants/Contacts - Complete the text screens and press save.
Click on "Add Participant" and in the search prompt that appears type in your agency name. This
should take you to a list, find your agency, and click in the blue section of your agency name. This
will prompt a drop-down list that defaults to "Grantee." Click “Add.” If there will be a separate
Implementing Agency, repeat the process, choosing "Implementing Agency" as the Participant Type.
In the event your agency is not listed, click the "New" button to add your agency to our database.
Please complete all required information on the screen, including the Employer Identification Number
(EIN) before you SAVE the entry. GMS will only allow one attempt then locks the entry to edits.
Should you still need additional information added to the Participant record, please call GMS Help
at (518) 457-9787.
Scroll to the bottom of the screen to add contact information. Click on "Add Contact" and in the
search prompt that appears type in the last name of the person to be added. This should take you
to a list. Find the person to be added and click in the blue section of the name. This will prompt a
drop-down list that defaults to "Primary." Ensure you do this until you have added a minimum of
three contacts: Primary, Signatory and Fiscal. If the contact you are attempting to add does not
appear in a search, click the "New Contact" button to add the contact to our database.
Note: If the signatory you attempt to add is not eSignature registered, you will get
Page2089 of 152
an error message and will not be allowed to add that person at that time. You will NOT
be able to submit the application without a signatory attached. Please
refer here to add a signatory for your agency.
Budget - See RFA for additional specific instructions.
Work Plan – A work plan does not need to be entered for this RFA. However, GMS will still
require something to be entered in the GMS Work Plan Tab. Please enter “TBD” in the Project
Goal, Objectives, Tasks and Performance Measures.
Fill in the “Project Goal” with TBD in text box and click “Save.”
Click “Create New Objective” and fill in “TBD” in the text box and click “Save.”
Click “Add Task to this Objective” and fill in “TBD” the text box and click “Save.”
Click “Add Performance Measure to this Task” and fill in “TBD” the text box and click “Save.”
QuestionsAnswer all required project narrative and budget information questions.
Hint: Answers should be developed in Word. GMS will time out after 30 minutes and unsaved
material will be lost. Cutting and pasting from a Word document will prevent the loss of any
work.
Attachments –
Click on “Attachment,” and upload the required attachments for this solicitation. Note: Follow the
instructions in the GMS User’s Manual for Attachments; also, see screen instructions for accepted
file types and advice on file names.
Remember: Failure to submit required documents will be considered the same as failure to meet
the deadline for application submission. This may result in a non-award due to the application being
untimely.
When all requirements are completed, click the “Submit” button. If any fields are missing, a report
will display what remains to be completed. Once all fields are complete and the application is
submitted, GMS will display a screen that says, “Your application has been submitted.” In addition,
GMS will send an email notification to the Signatory official listed on the application to make him or
her aware that an application has been submitted on your jurisdiction’s or organization's behalf.
Please note, this only indicates that your application has met the minimum system requirements. It
does not guarantee that all required documents have been included or are complete/sufficient.
Page2190 of 152
Appendix B:
BEST PRACTICES FOR PREPARING AN EFFECTIVE GRANT APPLICATION
What to do when you have received the Request for Applications (RFA):
It is important to start early in preparing your application, highlighting deadlines and/or tasks that
must be completed as part of the application process.
Review all plans, strategies, policies and documents related to the grant you are applying for to
ensure you can appropriately address the goals and objectives pertaining to the nature of the
grant opportunity.
What to do when you are completing the application:
Ensure that the proposed budget is realistic, reasonable, and articulate how your budget will
address the objectives of the grant opportunity.
Review and evaluate the scoring criteria. Pay close attention to the sections that are weighted the
most first as they have a greater impact on your overall score.
What to do prior to submitting your application:
Make sure that you have completed all the required sections of the application and attached all
the required documents in GMS. Applicants are strongly recommended to share their completed
applications with a colleague to ensure that the application is clearly written, complete, and
addresses all the objectives of the grant opportunity.
Page2291 of 152
Appendix C:
LETech BANDING and ELIGIBILITY
(Agencies are listed in alphabetical order)
Page2392 of 152
Agency Name
Adams Village PD
Addison Village PD
Afton Village PD
Akron Village PD
Albany City PD
Albany County Sheriff
Albion Village PD
Alexandria Bay Village PD
Alfred Village PD
Allegany County Sheriff
Allegany Village PD
Altamont Village PD
Amherst Town PD
Amityville Village PD
Amsterdam City PD
Bath Village PD
Beacon City PD
Bedford Town PD
Belmont Village PD
Bethlehem Town PD
Binghamton City PD
Black River Village PD
Blasdell Village PD
Blooming Grove Town PD
Bolivar Village PD
Bolton Town PD
Boonville Village PD
Brant Town PD
Brewster Village PD
Briarcliff Manor Village PD
Brighton Town PD
Brockport Village PD
Bronxville Village PD
Brookville Village PD
Broome County Sheriff
Brownville Village PD
Buchanan Village PD
Buffalo City PD
Cairo Town PD
Caledonia Village PD
Cambridge-Greenwich Village PD
Camden Village PD
Camillus Town and Village PD
Canajoharie Village PD
Canandaigua City PD
Canastota Village PD
Candor Village PD
Canisteo Village PD
Canton Village PD
Cape Vincent Village PD
Carmel Town PD
Carroll Town PD
Carthage Village PD
Catskill Village PD
Cattaraugus County Sheriff
Cattaraugus Village PD
Cayuga County Sheriff
Cayuga Heights Village PD
Funding
Eligibility
Level
1
1
1
2
5
4
2
1
1
2
1
1
5
2
3
2
2
3
1
3
4
1
2
2
1
1
1
1
2
2
3
2
2
2
4
1
1
6
1
1
1
1
2
1
2
2
1
1
1
1
3
1
1
2
4
1
3
1
Agency Name
Andover Village PD
Angelica Village PD
Antwerp Village PD
Arcade Village PD
Ardsley Village PD
Asharoken Village PD
Athens Village PD
Attica Village PD
Auburn City PD
Avon Village PD
Bainbridge Village PD
Baldwinsville Village PD
Ballston Spa Village PD
Barker Village PD
Batavia City PD
Clarkstown Town PD
Clayton Village PD
Clifton Springs Village PD
Clinton County Sheriff
Clyde Village PD
Cobleskill Village PD
Coeymans Town PD
Cohocton Town PD
Cohoes City PD
Colchester Town PD
Cold Spring Village PD
Colonie Town PD
Columbia County Sheriff
Cooperstown Village PD
Corfu Village PD
Corning City PD
Cornwall Town PD
Cornwall-on-Hudson Village PD
Cortland City PD
Cortland County Sheriff
Coxsackie Village PD
Crawford Town PD
Croton-On-Hudson Village PD
Cuba Town PD
Dansville Village PD
Deerpark Town PD
Delaware County Sheriff
Delhi Village PD
Depew Village PD
DeWitt Town PD
Dexter Village PD
Dobbs Ferry Village PD
Dolgeville Village PD
Dryden Village PD
Dunkirk City PD
Durham Town PD
Dutchess County Sheriff
East Aurora-Town Of Aurora PD
East Fishkill Town PD
East Greenbush Town PD
East Hampton Town PD
East Hampton Village PD
East Rochester Village PD
Funding
Eligibility
Level
1
1
1
1
2
1
1
1
3
1
1
2
2
1
3
5
1
1
2
1
1
1
1
2
1
1
4
3
1
1
2
2
1
3
3
1
2
2
2
1
2
2
2
2
3
1
2
1
1
2
1
4
2
2
2
3
2
2
Page2493 of 152
Agency Name
Cazenovia Village PD
Central Square Village PD
Centre Island Village PD
Chatham Village PD
Chautauqua County Sheriff
Cheektowaga Town PD
Chemung County Sheriff
Chenango County Sheriff
Chester Town PD
Chester Village PD
Chittenango Village PD
Cicero Town PD
Evans Town PD
Fairport Village PD
Fallsburg Town PD
Fishkill Town PD
Fishkill Village PD
Floral Park Village PD
Florida Village PD
Fort Edward Village PD
Fort Plain Village PD
Frankfort Town PD
Frankfort Village PD
Franklin County Sheriff
Franklinville Village PD
Fredonia Village PD
Freeport Village PD
Friendship Town PD
Fulton City PD
Fulton County Sheriff
Garden City Village PD
Gates Town PD
Geddes Town PD
Genesee County Sheriff
Geneseo Village PD
Geneva City PD
Glen Cove City PD
Glen Park Village PD
Glens Falls City PD
Glenville Town PD
Gloversville City PD
Goshen Town PD
Goshen Village PD
Gouverneur Village PD
Gowanda Village PD
Grand Island Town PD
Granville Village PD
Great Neck Estates Village PD
Greece Town PD
Green Island Village PD
Greenburgh Town PD
Greene County Sheriff
Greene Village PD
Greenport Town PD
Greenwood Lake Village PD
Groton Village PD
Guilderland Town PD
Hamburg Town PD
Hamburg Village PD
Hamilton County Sheriff
Hamilton Village PD
Hammondsport Village PD
Hancock Village PD
Harriman Village PD
Harrison Town PD
Funding
Eligibility
Level
1
2
1
1
4
4
3
2
2
2
2
2
2
1
2
2
2
2
1
1
1
2
1
1
1
2
4
1
2
2
3
3
2
3
1
2
3
1
2
2
2
2
2
1
1
2
1
2
4
2
4
3
1
1
2
1
3
3
2
1
1
1
1
1
3
Agency Name
Eastchester Town PD
Eden Town PD
Ellenville Village PD
Ellicott Town PD
Ellicottville Town PD
Elmira City PD
Elmira Heights Village PD
Elmira Town PD
Elmsford Village PD
Endicott Village PD
Erie County Sheriff
Essex County Sheriff
Head-of-the-Harbor Village PD
Hempstead Village PD
Herkimer County Sheriff
Herkimer Village PD
Highland Falls Village PD
Highlands Town PD
Holley Village PD
Homer Village PD
Hoosick Falls Village PD
Hornell City PD
Horseheads Village PD
Hudson City PD
Hudson Falls Village PD
Hunter Town PD
Huntington Bay Village PD
Hyde Park Town PD
Ilion Village PD
Independence Town PD
Inlet Town PD
Interlaken Village PD
Irondequoit Town PD
Irvington Village PD
Ithaca City PD
Jamestown City PD
Jefferson County Sheriff
Johnson City Village PD
Johnstown City PD
Jordan Village PD
Kenmore Village PD
Kensington Village PD
Kent Town PD
Kings Point Village PD
Kingston City PD
Kirkland Town PD
Lackawanna City PD
Lake Placid Village PD
Lake Success Village PD
Lakewood-Busti PD
Lancaster Town PD
Larchmont Village PD
LeRoy Village PD
Lewis County Sheriff
Lewisboro Town PD
Lewiston Town PD
Liberty Village PD
Little Falls City PD
Liverpool Village PD
Livingston County Sheriff
Lloyd Harbor Village PD
Lloyd Town PD
Lockport City PD
Long Beach City PD
Lowville Village PD
Funding
Eligibility
Level
3
2
2
2
2
3
2
1
2
3
5
2
2
4
2
2
2
1
1
2
2
2
2
2
2
1
1
2
2
1
1
1
3
2
3
3
3
3
2
1
2
1
2
2
3
1
3
2
2
2
3
2
2
2
2
2
2
2
1
4
2
2
3
3
1
Page2594 of 152
Agency Name
Hastings-on-Hudson Village PD
Haverstraw Town PD
Lyndonville Village PD
Macedon Town and Village PD
Madison County Sheriff
Malone Village PD
Malverne Village PD
Mamaroneck Town PD
Mamaroneck Village PD
Manchester Village PD
Manlius Town PD
Marcellus Village PD
Marlborough Town PD
Massena Village PD
Maybrook Village PD
Mechanicville City PD
Medina Village PD
Menands Village PD
Middleport Village PD
Middletown City PD
Millbrook Village PD
Millerton Village PD
Mohawk Village PD
Monroe County Sheriff
Monroe Village PD
Montgomery County Sheriff
Montgomery Town PD
Montgomery Village PD
Monticello Village PD
Moravia Village PD
Moriah Town PD
Mount Hope Town PD
Mount Morris Village PD
Mount Pleasant Town PD
Mount Vernon City PD
Muttontown Village PD
Nassau County PD
Nassau Village PD
New Berlin Town PD
New Castle Town PD
New Hartford Town and Village PD
New Paltz Town and Village PD
New Rochelle City PD
New Windsor Town PD
New York Mills Village PD
Newark Village PD
Newburgh City PD
Newburgh Town PD
Niagara County Sheriff
Niagara Falls City PD
Niagara Town PD
Niskayuna Town PD
Nissequogue Village PD
Norfolk Town PD
North Castle Town PD
Funding
Eligibility
Level
2
3
1
1
3
2
2
3
3
1
3
2
2
2
2
2
1
2
1
3
1
1
1
5
2
3
2
2
2
1
1
1
1
3
5
2
7
1
1
3
2
2
5
3
1
2
3
3
4
4
2
2
2
1
2
Agency Name
Lynbrook Village PD
North Greenbush Town PD
North Hornell Village PD
North Salem Town PD
North Syracuse Village PD
North Tonawanda City PD
Northport Village PD
Northville Village PD
Norwich City PD
Norwood Village PD
Nunda Town and Village PD
Ocean Beach Village PD
Ogden Town PD
Ogdensburg City PD
Old Brookville Village PD
Old Westbury Village PD
Olean City PD
Olive Town PD
Oneida City PD
Oneida County Sheriff
Oneida Indian Nation Police
Oneonta City PD
Onondaga County Park Rangers
Onondaga County Sheriff
Ontario County Sheriff
Orange County Sheriff
Orangetown Town PD
Orchard Park Town PD
Oriskany Village PD
Orleans County Sheriff
Ossining Village PD
Oswego City PD
Oswego County Sheriff
Otsego County Sheriff
Owego Village PD
Oxford Village PD
Oyster Bay Cove Village PD
Painted Post Village PD
Palmyra Village PD
Peekskill City PD
Pelham Manor Village PD
Pelham Village PD
Penn Yan Village PD
Perry Village PD
Phelps Village Pd
Philadelphia Village PD
Philmont Village PD
Phoenix Village PD
Piermont Village PD
Pine Plains Town PD
Plattekill Town PD
Plattsburgh City PD
Pleasantville Village PD
Port Byron Village PD
Port Chester Village PD
Funding
Eligibility
Level
3
2
1
1
2
3
2
1
2
1
1
2
2
2
2
2
2
1
2
5
2
2
2
5
4
5
4
3
1
2
3
3
4
2
2
1
2
1
1
3
2
2
2
2
1
1
1
1
2
1
1
3
2
1
3
Page2695 of 152
Agency Name
North Collins Village Police
Port Jervis City PD
Port Washington Police District
Portville Village PD
Potsdam Village PD
Poughkeepsie City PD
Poughkeepsie Town PD
Pound Ridge Town PD
Pulaski Village PD
Putnam County Sheriff
Quogue Village PD
Ramapo Town PD
Red Hook Village PD
Rensselaer City PD
Rensselaer County Sheriff
Rhinebeck Village PD
Riverhead Town PD
Rochester City PD
Rockland County Sheriff
Rockville Centre Village PD
Rome City PD
Rosendale Town PD
Rotterdam Town PD
Rye Brook Village PD
Rye City PD
Sackets Harbor Village PD
Sag Harbor Village PD
Saint Regis Mohawk Tribal Police
Salamanca City PD
Sands Point Village PD
Saranac Lake Village PD
Saratoga County Sheriff
Saratoga Springs City PD
Saugerties Town PD
Scarsdale Village PD
Schenectady City PD
Schenectady County Sheriff
Schodack Town PD
Schoharie County Sheriff
Schoharie Village PD
Schuyler County Sheriff
Scotia Village PD
Seneca County Sheriff
Seneca Falls Town PD
Shandaken Town PD
Shawangunk Town PD
Shelter Island Town PD
Sherburne Village PD
Sherrill City PD
Sidney Village PD
Skaneateles Village PD
Sleepy Hollow Village PD
Sodus Point Village PD
Sodus Village PD
Solvay Village PD
Somers Town PD
Webb Town PD
Webster Town and Village PD
Weedsport Village PD
Wellsville Village PD
West Carthage Village PD
West Seneca Town PD
Westchester Co Dept Pub Safety
Westfield Village PD
Westhampton Beach Village PD
Funding
Eligibility
Level
1
2
3
1
2
4
4
2
1
4
2
4
1
2
3
1
4
6
4
3
4
1
3
2
2
1
2
2
2
2
2
5
4
2
3
5
3
2
2
1
2
2
3
2
1
1
2
1
1
1
1
2
1
1
2
1
1
3
1
2
1
3
5
1
2
Agency Name
Port Dickinson Village PD
Somerset Town PD
South Glens Falls Village PD
South Nyack-Grand View PD
Southampton Town PD
Southampton Village PD
Southold Town PD
Spring Valley Village PD
Springville Village PD
St Johnsville Village PD
St Lawrence County Sheriff
Steuben County Sheriff
Stillwater Town PD
Stockport Town PD
Stony Point Town PD
Suffern Village PD
Suffolk County PD
Suffolk County Sheriff
Sullivan County Sheriff
Syracuse City PD
Tarrytown Village PD
Theresa Village PD
Ticonderoga Town PD
Tioga County Sheriff
Tompkins County Sheriff
Tonawanda City PD
Tonawanda Town PD
Troy City PD
Trumansburg Village PD
Tuckahoe Village PD
Tupper Lake Village PD
Tuxedo Park Village PD
Tuxedo Town PD
Ulster County Sheriff
Ulster Town PD
Utica City PD
Vernon Village PD
Vestal Town PD
Walden Village PD
Wallkill Town PD
Walton Village PD
Wappingers Falls Village PD
Warren County Sheriff
Warsaw Village PD
Warwick Town PD
Washington County Sheriff
Washingtonville Village PD
Waterford Town and Village PD
Waterloo Village PD
Watertown City PD
Watervliet City PD
Watkins Glen Village PD
Waverly Village PD
Wayland Village PD
Wayne County Sheriff
White Plains City PD
Whitehall Village PD
Whitesboro Village PD
Whitestown Town PD
Willing Town PD
Windham Town PD
Wolcott Village Pd
Woodbury Town PD
Woodridge Village PD
Woodstock Town PD
Funding
Eligibility
Level
1
1
1
1
4
2
3
3
1
1
3
3
1
1
2
2
7
5
3
5
2
1
2
2
3
2
4
4
1
2
1
2
2
4
2
5
1
3
2
3
2
2
4
1
3
3
2
1
2
3
2
1
2
1
4
5
1
1
2
1
1
1
2
1
2
Page2796 of 152
Agency Name
Wyoming County Sheriff
Yates County Sheriff
Yonkers City PD
Yorktown Town PD
Yorkville Village PD
Youngstown Village PD
Funding
Eligibility
Level
2
2
6
3
2
1
Page2897 of 152
CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing agreement with Elmira City School District on behalf of the Chemung
County Sheriff's Office (SRO and SPO Services)
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Contract
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...Authorization to enter into an agreement with Elmira City
School District for the provision of SRO and SPO services in the Elmira City schools during the period of
9/1/2026 - 6/30/2027.
Vendor/Provider: Elmira City Total Amount: $890,317.25
School District
Prior Amount:$750,987.61
Term: 9/1/2026-6/30/2027
Total Amount: $890,317.25
Federal Share: -0-
Local Share: -0-
State Share: -0-
Federal Share:
Other Share: -0-
Project Budgeted (Y or N):
Y
Funds are in Account #:
10-3120-3110 41512 (Sheriff
School Resource Officer
10-3120-3110 50100
(Payroll/Regular)
10-3120 3110 50100 (Payroll
Overtime)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Attachments:
1.
2026-2027 ECSD Agreement
Created/Initiated - 7/9/2026
Approved - 7/9/2026
Final Approval - 7/16/2026
2026-2027 ECSD Agreement.pdf
Page 98 of 152
AGREEMENT
This AGREEMENT is made by and between the Elmira City School District, a publicschool district of the State of New York, having its principal office at 430 W. Washington Street,
Elmira, New York 14901 (“District”),
AND
The Chemung County Sheriff’s Office, having an address located at 203 William Street,
Elmira, New York 14901 (“Agency”).
WHEREAS, District wishes to implement a program to ensure the safety and security of
District personnel, students and members of the public at Elmira High School, located at 777 South
Main Street, Elmira, New York; Broadway Academy School, located at 1000 Broadway, Elmira,
New York; Ernie Davis Academy School, located at 933 Hoffman Street, Elmira, New York;
Fassett Elementary, located at 309 W. Thurston St., Elmira, New York; Broadway Elementary,
located at 1000 Broadway St., Elmira, New York; Pine City School, located at 1551 Pennsylvania
Ave., Pine City, New York; Diven School, located at 1115 Hall St., Elmira, New York; Riverside
School, located at 409 Riverside Ave., Elmira, New York; Hendy, Avenue School, located at 110
Hendy Ave., Elmira, New York; Thomas K. Beecher School, located at 310 Sullivan St., Elmira,
New York; and Parley Coburn School, located at 216 Mt. Zoar St., Elmira, New York; (each of the
foregoing referred to singly as a “School” and collectively as “Schools”)
WHEREAS, District wishes to engage the services of Agency to provide Deputy Sheriffs to
assist District in ensuring such safety and security at each of the schools.
NOW, THEREFORE, for an in consideration of the mutual covenants and obligations set
forth herein and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties hereto hereby agree as follows:
1.
TERM OF AGREEMENT
This Agreement shall be effective for a term commencing on September 1, 2026, and
expiring on June 30, 2027, unless sooner terminated.
2.
SERVICES
Agency shall provide the services set forth in Attachment A hereto (“Services”).
1
Page 99 of 152
3.
COMPENSATION
In consideration of the Services provided to District by Agency, District shall pay to
Agency an amount calculated using the rates set forth below for all services provided at
each School during the term hereof:
•
One (1) full-time Deputy Sheriff Sergeant (entry) for a total cost of
$127,388.50 (salary of $84,469.53 plus fringe $42,918.97).
•
Three (3) Deputy Sheriffs (entry) for a cost of $102,016.30 per deputy
(salary of $67,645.55 plus fringe $34,370.70.). Total cost of $306,048.80.
o Total cost for all four Deputies (salary and fringe) is $433,437.25.
•
Eight (8) part-time Special Patrol Officers (SPOs) (entry) for a cost of
$54,610.00 per SPO (salary $50,000 plus fringe $4,610.00).
o Total cost for all eight (8) SPO’s (salary and fringe) is $436,880.00.
•
Event Overtime Coverage
o Total projected cost for Event Overtime is $20,000.00
TOTAL PROGRAM COST IS $890,317.25
In the event that one of the above-identified Deputies/SPOs is for any reason unable to
provide services at the School to which he is then assigned by Agency, Agency may
substitute the services of another Deputy/SPOs not identified above; provided, however, that
Agency shall provide District with prompt (if possible, thirty (30) days prior to the effective
date of the substitution) notice of any such substitution.
Additionally, should any long-term vacancies occur and no alternative Deputy Sheriff/SPO
be available, the Agency with the approval of District, reserves the ability to fill the vacancy
with overtime coverage. Furthermore, it is understood that District will be responsible to
reimburse this overtime coverage at full cost, including fringe.
Deputies appointed by Agency to provide the Services will not be assigned to other duties by
Agency at any time when Services are to be provided under this Agreement.
Amounts payable hereunder shall be invoiced and paid as provided in Attachment B, to
include COLA.
Any events agreed upon between the District and the Agency that require coverage outside
of the course of normal business and that warrant additional personnel outside the agreed
2
Page 100 of 152
upon personnel for said events will result in reimbursement from the District. The
reimbursement will be requested at the actual rate for the Deputies working the detail.
It has been agreed upon between the District and the Agency that the Agency will work to
transition Special Patrol Officers into all schools currently being filled by a full-time Deputy
Sheriff. The District understands and agrees that should coverage of a part-time Special
Patrol Officer not be able to be obtained that the coverage will continue with a full-time
Deputy Sheriff within the school until such time the SPO coverage can be attained.
Should additional equipment or items be identified as needed to properly outfit the full-time
Deputies and part-time SPOs, the District and Agency will discuss the necessity of these
purchases and the proper entity to pay for said items.
4.
COOPERATION
Agency and District recognize that in performance of this Agreement the greatest benefits
will be derived by promoting the interests of both parties and each of the parties does,
therefore, enter into this Agreement with the intention of loyally cooperating with the other
in carrying out the terms of this Agreement, and each party agrees to perform its obligations
hereunder in such manner as will promote the interests of both and of the public.
5.
COMPLIANCE WITH APPLICABLE LAWS
Agency agrees to fully comply with all Federal, State, and local statutes, rules, or regulations
that govern student privacy and confidentiality of student records and information. Agency
also agrees to refrain from re-disclosing or using for any other purpose any information or
educational records of students that are obtained in furtherance of its duties under this
Agreement.
Agency shall furnish services in accordance with applicable requirements of law and shall
cooperate with District as may be required so that District shall be able to fulfill its function
and responsibilities thereunder.
6.
NEW FEDERAL OR STATE REQUIREMENTS
In the event that Federal or State authorities issue new or revised requirements to District
pertaining to services rendered in the performance of the Agreement, then District shall
promptly notify Agency of said change(s) and Agency shall then have reasonable amount of
time to comply with said requirements.
7.
ASSIGNMENTS
3
Page 101 of 152
Agency shall not assign, transfer, convey, subcontract, or otherwise dispose of this
Agreement or any of its rights or obligations hereunder to any third party without prior
written consent of District, which consent shall not be reasonably withheld. Any purported
or attempted assignment, transfer, conveyance, subcontract, or disposition in contravention
of the provisions of this section shall be void.
8.
RECORDS
Agency agrees to create and deliver to District dated case notes documenting all hours of
service provided by Agency. Case notes shall be delivered to District from time to time as
mutually agreed by the parties and, in any event, promptly upon the termination or expiration
of this Agreement.
9.
CONFLICT OF INTEREST
Agency agrees that no officer, trustee, Board of Education member, or employee of District
shall be hired, retained, or otherwise compensated by Agency to perform any services
required under this Agreement while such a person remains an officer, trustee, Board of
Education member, or employee of District. Agency agrees that spouses and children of such
persons also shall not be hired, retained or otherwise compensated by Agency to perform any
services required under this Agreement without prior written approval of District. Agency
hereby declares that no such conflicts exist upon the execution of this Agreement and hereby
agrees that it shall disclose any such conflicts as soon as they arise. Such obligation to
disclose shall continue through the entire term hereof.
10.
NONAPPROPRIATION
This Agreement shall be deemed executory only to the extent of monies appropriated and
available for the purpose of the Agreement and no liability on account thereof shall be
incurred by District beyond the amount of such monies. It is understood that neither this
Agreement nor any representation by any public employee or officer creates any legal or
moral obligation to request, appropriate, or make available monies for the purpose of this
Agreement.
11.
SECTARIAN PURPOSES
Agency agrees that Agency will not use any funds received pursuant to this Agreement for
sectarian purposes or to further the advancement of any religion.
12.
CLAIMS AND AUDITS
4
Page 102 of 152
Agency agrees that all claims submitted for reimbursement to District shall be true and
correct and that reimbursement by District will not duplicate reimbursement received by
Agency from any other sources. Agency agrees that District is authorized to audit the
program at its request.
The District’s Treasurer is hereby authorized by this Agreement to make payments to
Agency as authorized hereunder upon proper invoicing and administrative approval.
13.
HOLD HARMLESS INDEMNIFICATION
Agency agrees to defend, indemnify, and hold harmless the District, its board members,
officers, employees, and agents, against all claims, causes of action, liability, judgments,
costs, and expenses (including, without limitation, reasonable attorney’s fees) arising out of
the acts or omissions of Agency, its agents, officers, employees, or anyone else under the
control of the Agency in performing its obligations under this Agreement.
District agrees to defend, indemnify, and hold harmless the Agency, its board members,
officers, employees, and agents, against all claims, causes of action, liability, judgments,
costs, and expenses (including without limitation reasonable attorney’s fees) arising out of
the acts or omissions of District, its agents, officers, employees, or anyone else under the
control of the District in performing its obligations under this Agreement.
The respective obligations of the parties under this Section shall survive the termination of
this Agreement.
14.
TERMINATION
A. Each party shall have the right to terminate this Agreement on account of a material
breach of this Agreement by the other party by giving thirty (30) days’ prior written
notice to the other party of such termination.
B. Notwithstanding the above, if, through any cause, Agency fails to comply with legal,
professional, District, Federal, or State requirements for the provision of services or
with the provisions of this Agreement, or if Agency becomes bankrupt or insolvent, or
falsifies its records or reports, or misuses its funds from whatever source, District may
terminate this Agreement effective immediately, or, at its option, effective at a later
date, by sending notice of such termination to Agency.
C. Upon early termination for any reason, District shall be released from any and all
responsibilities and obligations arising out of this Agreement, effective as of the date of
termination, but District shall be responsible for payment of all claims for services
provided and costs incurred by Agency prior to termination of this Agreement that are
pursuant to, and after Agency’s compliance with, the terms and conditions herein,
subject to any adjustments District may be entitled to make hereunder.
5
Page 103 of 152
15.
NONDISCRIMINATION
Agency and District agree to comply with all applicable rules and regulations regarding
nondiscrimination pertaining to work to be performed under this Agreement. In compliance
with New York State and Federal Laws, Agency and District shall not discriminate because
of age, race, creed, sex, color, disability, national origin, marital status, military status,
sexual preference, or employment in the performance Agreement, not shall either party
retaliate against any person for reporting alleged acts of discrimination or for asserting any
discrimination-based claims.
16.
NOTICES
All notices required or otherwise made pursuant to this Agreement shall be made in writing
and shall be addressed to the parties at the addresses first set forth above or at any other
address as designated in writing from time to time by each party. All notices shall be sent by
either certified mail, return receipt requested, or by overnight service. All notices will be
deemed delivered three days after the date of transmittal.
17.
INSURANCE
Agency agrees to procure and maintain insurance, at its own cost and expense and without
direct expense to District, of the kinds and in the amounts hereinafter specified in and
attached hereto as Attachment C.
Agency acknowledges that failure to obtain or maintain such insurance constitutes a material
breach of this Agreement and subjects Agency to liability for damages, indemnification, and
all other legal remedies available to District, including, but not limited to, immediate
termination of this Agreement.
18.
STATUS OF SCHOOL RESOURCE OFFICERS
As between Agency and District, all persons designated to provide the Services by Agency
shall be deemed employees of the Agency and not of District, and Agency shall retain full
responsibility for training, supervision, and compensation of such persons.
19.
GENERAL PROVISIONS
A. This Agreement contains all the terms and conditions agreed upon by the parties and
supersedes all prior or contemporaneous agreements and understandings, oral or
otherwise, regarding the subject matter of this Agreement. All items incorporated by
reference are attached.
B. The paragraph headings in this Agreement are inserted for convenience and reference
only and shall not be used in any way to interpret this Agreement.
6
Page 104 of 152
C. This Agreement may be amended only by a writing executed by the authorized
representative of both parties.
D. Each party hereto represents and warrants that this Agreement has been duly authorized
and executed by each and constitutes a valid and binding Agreement and any
governmental and other material approvals necessary for the performance of this
Agreement have been obtained.
E. If either party waives or excuses any breach by the other party, such waiver or excusal
shall not be construed to be a wavier or excusal of any other breach, whether such other
breach arises before or after such waiver or excusal shall be binding only if in writing
and executed by the waiving or excusing party.
F. This Agreement shall be construed in accordance with the laws of the State of New
York, determined without regard for conflict of laws principles. Any legal action or
proceeding pertaining to this Agreement shall be brought in the courts of the State of
New York in the County of Chemung and all parties consent to such personal
jurisdiction.
G. If any term or provision of this Agreement or the application thereof shall, to any extent,
be held invalid or unenforceable, the remainder of this Agreement, other than those
portions as to which it is held invalid or unenforceable, shall not be affected.
H. This Agreement may be executed in any number of counterparts and all such
counterparts, taken together, shall constitute one document. Signatures transmitted by
FAX shall be deemed originals for all purposes.
20.
ATTACHMENTS
Agency shall also comply with the terms of each Attachment identified on the Attachment
Checklist.
7
Page 105 of 152
ATTACHMENT CHECKLIST
X
ATTACHMENT A
Services
X
ATTACHMENT B
Invoices and Payments
X
ATTACHMENT C
Insurance Requirements
ATTACHMENT D
Program Inspections
ATTACHMENT E
Case Records and Reporting Requirements
ATTACHMENT F
Case Records and Reporting Requirements-Special
Education
ATTACHMENT G
Grievance/Fair Hearings
ATTACHMENT H
Fees
ATTACHMENT I
Sanctions/Non-Reimbursement
ATTACHMENT J
Non-discrimination for HIV Related Conditions – For
Contracts Receiving State Funding
ATTACHMENT K
For Contracts Receiving Federal Funding, Either Directly or
Through State or Local Government
ATTACHMENT L
Lobbying – Federal Contracts
8
Page 106 of 152
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
duly authorized officers on the date herein written:
Date: __________
ELMIRA CITY SCHOOL DISTRICT
Federal Tax ID #16-6001720
BY: ____________________________________________
Hillary Austin, Superintendent
Resolution No.
Date: __________
25-429 .
CHEMUNG COUNTY SHERIFF’S OFFICE
Federal Tax ID #16-6002557
BY:
__________________________________________
William A. Schrom, Sheriff
Date: __________
CHEMUNG COUNTY
Federal Tax ID #16-6002557
BY: _________________________________________
Christopher J. Moss, County Executive
9
Page 107 of 152
ATTACHMENT A
TO AGREEMENT BETWEEN ELMIRA CITY SCHOOL DISTRICT
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Services
A Sheriff Deputy or Special Patrol Officer shall be assigned to each School to serve as that
School’s Community Resource Officer. Each such officer will act as visible role models for District
students and personnel and will provide opportunities for positive interaction between District
students and law enforcement. Each Community Resource Officer shall be present and provide
services at the school to which he or she has been assigned by Agency at all times during school
hours during the regular school year. Terms for events outside of normal school hours, which
require the services of Deputy Sheriffs, will be discussed and mutually agreed upon by both parties
on a case-by-case basis. No services shall be provided on weekends, before or after any school day,
on District breaks or holidays, or during any District summer school session, except for special
events coverage as noted above. Each school resource officer shall appear in full duty uniform at all
times when providing services under this Agreement, unless otherwise approved by the District
and/or Agency. Each Deputy Sheriff or Special Patrol Officer will adhere to the County’s
designated holidays.
Each Community Resource Officer will attend all training required to maintain necessary
certifications for law enforcement, as well as training specific to his or her service in the role of
Community Resource Officer. This training will include, but is not limited to, de-escalation
techniques used by District staff, state-sponsored school safety officer training (basic and advanced),
and training related to community-wide planning.
Services to be provided by each Community Resource Officer will include, but not be
limited to, assisting the District in monitoring and maintaining the safety and security of each
School, District personnel, and District students; informal group and individual contacts with
District students, with a special emphasis on deterring gang activities and bullying; serving as a
resource for students, personnel, and families to help address problem behavior; working with
District to provide programming for students and personnel regarding positive choices, motivation
and reward vs. violence and aggression, tolerance of differences, and anger replacement training;
creating and participating in volunteer activities for students to promote positive choices; and
assisting the District in creating and implementing educational programming for students, personnel,
and members of the public on topics such as gang violence and bullying.
10
Page 108 of 152
ATTACHMENT B
TO AGREEMENT BETWEEN ELMIRA CITY SCHOOL DISTRICT
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Invoicing and Payments
District shall remit payment to Agency as work is performed by Agency and pursuant to
invoices prepared by Agency and approved by District on a quarterly basis. The 1st of such quarterly
invoices for each school year covered by this Agreement must be received by the District no later
than January 31 of the applicable school year. Agency shall deliver to District one (1) original
invoice for payment on a form approved by District. The invoices shall request payment for work
performed in accordance with this Agreement. All invoices for payment shall be processed by
District and approved payments made to Agency within thirty (30) days of the invoice date.
11
Page 109 of 152
ATTACHMENT C
TO AGREEMENT BETWEEN ELMIRA CITY SCHOOL DISTRICT
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Insurance Requirements
1.
Agency shall maintain, at Agency’s sole expense, such insurance coverage as will protect it
and District from all claims which arise out of or which result from Agency’s performance
under this Agreement including, but not limited to, the acts of anyone directly or indirectly
employed or retained by Agency, or the acts of anyone for whose acts Agency may be liable.
2.
Agency shall, at a minimum, maintain coverages as prescribed below:
a. Worker’s Compensation, Employer’s Liability, Disability Benefits, and other
similar coverages, in amounts no less than those required by law.
b. Commercial General Liability on an occurrence basis, using ISO Form CG0001
or equivalent. The policy limits shall be at least $1,000,000 per occurrence and
$3,000,000 aggregate. Agency’s commercial general liability policy shall provide
coverage for Bodily Injury and Contractual Liability and shall be endorsed
specifically to cover the contractual liability of Agency arising under this
Agreement.
c. Automobile Liability, including coverage for all owned, non-owned, and hired
automobiles, written on an occurrence basis with a combined single limit of at
least $1,000,000 per occurrence.
3.
Prior to commencing work under this Agreement, and upon District’s request from time to
time, Agency shall provide evidence that Agency has obtained and is maintaining the
aforesaid insurance coverage and that such coverage remains available. Such evidence shall
be in form and substance reasonable acceptable to District. Such policies shall include a
provision that the policies under which the aforesaid insurance coverage is provided will not
be changed or cancelled until at least thirty (30) days’ prior written notice has been given to
the District.
4.
If Agency subcontracts any portion of this contract, it shall require by contract that each
subcontractor or consultant retained by Agency maintain insurance of the types and in the
amounts set forth herein.
5.
All policies except for Workers’ Compensation and Employer’s Liability policies shall be
endorsed to name District and its employees, officers, and Board of Education members as
additional insureds on a primary basis.
6.
The insurance requirements set forth herein shall not act as any kind of limitation on the
liability of the Agency for claims arising out of or resulting from Agency’s performance
hereunder.
12
Page 110 of 152
CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing agreement with GST BOCES on behalf of the Chemung County Sheriff's
Office (SRO and SPO)
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Contract
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...Authorization to enter into an agreement with GST BOCES Bush
Campus for the provision of CRO & SPO services during the period of 7/1/2026-6/30/2027.
Vendor/Provider: GST BOCES Total Amount: $176,662.80
Bush Campus
Prior Amount:$180,192.54
Term: 7/1/2026-6/30/2027
Total Amount:
Federal Share:
Local Share: -0-
State Share: -0-
Federal Share: -0-
Other Share:
Project Budgeted (Y or N):
Y
Funds are in Account #:
10-3120-3110 41512 (Sheriff
School Resource Officer
10-3120-3110 50100 (Payroll
Regular)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Created/Initiated - 7/9/2026
Approved - 7/9/2026
Final Approval - 7/16/2026
Attachments:
1.
GST BOCES MOA 26-27
GST BOCES MOA 26-27.pdf
Page 111 of 152
AGREEMENT
This AGREEMENT is made by and between The Greater Southern Tier Board of Cooperative
Educational Services (GST BOCES) Bush Campus, an educational institution of the State of New York,
having an address located at 459 Philo Road Elmira, New York 14903 (“BOCES”),
AND
The Chemung County Sheriff’s Office, having an address located at 203 William Street, Elmira,
New York 14901 (“Agency”).
WHEREAS, BOCES wishes to implement a program to ensure the safety and security of
BOCES personnel, students, and members of the public at GST BOCES Bush Campus, located at 459
Philo Road, Elmira, New York 14903, (referred to as “BOCES”); and
WHEREAS, BOCES wishes to engage the services of Agency to provide a Deputy Sheriff to
assist BOCES in ensuring such safety and security at BOCES.
NOW, THEREFORE, for and in consideration of the mutual covenants and obligations set forth
herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereto hereby agree as follows:
1.
TERM OF AGREEMENT
This Agreement shall be effective for a term commencing on July 1, 2026, and expiring on
June 30, 2027, unless sooner terminated.
2.
SERVICES
Agency shall provide the services set forth in Attachment A hereto (“Services”).
3.
COMPENSATION
In consideration of the Services provided to BOCES by Agency, BOCES shall pay to Agency an
amount calculated using the rates set forth below for all services provided at BOCES during the term
hereof:
• One (1) full-time Deputy Sheriff, Kaitlyn Fletcher, at a total cost of $122,052.80
(salary of $80,931.51 plus fringe $41,121.30).
• One (1) part-time Special Patrol Officers (entry) at a total cost of $54,610.00
(salary of $50,000 plus fringe $4,610.00).
o TOTAL CONTRACT AMOUNT is $176,662.80
In the event that one of the above assigned Deputy Sheriff/SPO is for any reason unable to
provide services at BOCES, Agency may substitute the services of another Deputy Sheriff/SPO not
identified above; provided, however, that Agency shall provide BOCES with prompt (if possible, thirty
(30) days prior to the effective date of the substitution) notice of any such substitution.
Additionally, should any long-term vacancies occur and no alternative Deputy Sheriff/SPO be
available, the Agency with the approval of BOCES, reserves the ability to fill the vacancy with overtime
coverage. Furthermore, it is understood that BOCES will be responsible for reimbursing this overtime
coverage at full cost, including fringe.
1
Page 112 of 152
The Deputy Sheriff and SPO appointed by Agency to provide the Services will not be assigned to
other duties by Agency at any time when Services are to be provided under this Agreement.
Amounts payable hereunder shall be invoiced and paid as provided in Attachment B, to include
COLA.
4.
COOPERATION
Agency and BOCES recognize that in performance of this Agreement the greatest benefits will be
derived by promoting the interests of both parties and each of the parties does, therefore, enter into this
Agreement with the intention of loyally cooperating with the other in carrying out the terms of this
Agreement, and each party agrees to perform its obligations hereunder in such manner as will promote the
interests of both and of the public.
5.
COMPLIANCE WITH APPLICABLE LAWS
Agency agrees to fully comply with all Federal, State, and local statutes, rules, or regulations that
govern student privacy and confidentiality of student records and information. Agency also agrees to
refrain from re-disclosing or using for any other purpose any information or educational records of
students that are obtained in furtherance of its duties under this Agreement.
Agency shall furnish services in accordance with applicable requirements of law and shall
cooperate with BOCES as may be required so that BOCES shall be able to fulfill its function and
responsibilities thereunder.
6.
NEW FEDERAL OR STATE REQUIREMENTS
In the event that Federal or State authorities issue new or revised requirements to BOCES
pertaining to services rendered in the performance of the Agreement, then BOCES shall promptly notify
Agency of said change(s) and Agency shall then have reasonable amount of time to comply with said
requirements.
7.
ASSIGNMENTS
Agency shall not assign, transfer, convey, subcontract, or otherwise dispose of this Agreement or
any of its rights or obligations hereunder to any third party without prior written consent of BOCES,
which consent shall not be reasonably withheld. Any purported or attempted assignment, transfer,
conveyance, subcontract, or disposition in contravention of the provisions of this section shall be void.
8.
RECORDS
Agency agrees to create and deliver to BOCES dated case notes documenting all hours of service
provided by Agency. Case notes shall be delivered to BOCES from time to time as mutually agreed by
the parties and, in any event, promptly upon the termination or expiration of this Agreement.
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9.
CONFLICT OF INTEREST
Agency agrees that no officer, trustee, Board of Education member, or employee of BOCES shall
be hired, retained, or otherwise compensated by Agency to perform any services required under this
Agreement while such a person remains an officer, trustee, Board of Education member, or employee of
BOCES. Agency agrees that spouses and children of such persons also shall not be hired, retained, or
otherwise compensated by Agency to perform any services required under this Agreement without prior
written approval of BOCES. Agency hereby declares that no such conflicts exist upon the execution of
this Agreement and hereby agrees that it shall disclose any such conflicts as soon as they arise. Such
obligation to disclose shall continue through the entire term hereof.
10.
NONAPPROPRIATION
This Agreement shall be deemed executory only to the extent of monies appropriated and
available for the purpose of the Agreement and no liability on account thereof shall be incurred by
BOCES beyond the amount of such monies. It is understood that neither this Agreement nor any
representation by any public employee or officer creates any legal or moral obligation to request,
appropriate, or make available monies for the purpose of this Agreement.
11.
SECTARIAN PURPOSES
Agency agrees that Agency will not use any funds received pursuant to this Agreement for
sectarian purposes or to further the advancement of any religion.
12.
CLAIMS AND AUDITS
Agency agrees that all claims submitted for reimbursement to BOCES shall be true and correct
and that reimbursement by BOCES will not duplicate reimbursement received by Agency from any other
sources. Agency agrees that BOCES is authorized to audit the program at its request.
The BOCES Treasurer is hereby authorized by this Agreement to make payments to Agency as
authorized hereunder upon proper invoicing and administrative approval.
13.
HOLD HARMLESS INDEMNIFICATION
Agency agrees to defend, indemnify, and hold harmless the BOCES, its board members, officers,
employees, and agents, against all claims, causes of action, liability, judgments, costs, and expenses
(including, without limitation, reasonable attorney’s fees) arising out of the acts or omissions of Agency,
its agents, officers, employees, or anyone else under the control of the Agency in performing its
obligations under this Agreement.
BOCES agrees to defend, indemnify, and hold harmless the Agency, its board members, officers,
employees, and agents, against all claims, causes of action, liability, judgments, costs, and expenses
(including without limitation reasonable attorney’s fees) arising out of the acts or omissions of BOCES,
its agents, officers, employees, or anyone else under the control of the BOCES in performing its
obligations under this Agreement.
The respective obligations of the parties under this Section shall survive the termination of this
Agreement.
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14.
TERMINATION
A. Each party shall have the right to terminate this Agreement on account of a material breach of
this Agreement by the other party by giving thirty (30) days’ prior written notice to the other
party of such termination.
B. Notwithstanding the above, if, through any cause, Agency fails to comply with legal,
professional, BOCES, Federal, or State requirements for the provision of services or with the
provisions of this Agreement, or if Agency becomes bankrupt or insolvent, or falsifies its
records or reports, or misuses its funds from whatever source, BOCES may terminate this
Agreement effective immediately, or, at its option, effective at a later date, by sending notice
of such termination to Agency.
C. Upon early termination for any reason, BOCES shall be released from any and all
responsibilities and obligations arising out of this Agreement, effective as of the date of
termination, but BOCES shall be responsible for payment of all claims for services provided
and costs incurred by Agency prior to termination of this Agreement that are pursuant to, and
after Agency’s compliance with, the terms and conditions herein, subject to any adjustments
BOCES may be entitled to make hereunder.
15.
NONDISCRIMINATION
Agency and BOCES agree to comply with all applicable rules and regulations regarding
nondiscrimination pertaining to work to be performed under this Agreement. In compliance with New
York State and Federal Laws, Agency and BOCES shall not discriminate because of age, race, creed, sex,
color, disability, national origin, marital status, military status, sexual preference, or employment in the
performance Agreement, nor shall either party retaliate against any person for reporting alleged acts of
discrimination or for asserting any discrimination-based claims.
16.
NOTICES
All notices required or otherwise made pursuant to this Agreement shall be made in writing and
shall be addressed to the parties at the addresses first set forth above or at any other address as designated
in writing from time to time by each party. All notices shall be sent by either certified mail, return receipt
requested, or by overnight service. All notices will be deemed delivered three days after the date of
transmittal.
17.
INSURANCE
Agency agrees to procure and maintain insurance, at its own cost and expense and without direct
expense to BOCES, of the kinds and in the amounts hereinafter specified in and attached hereto as
Attachment C.
Agency acknowledges that failure to obtain or maintain such insurance constitutes a material
breach of this Agreement and subjects Agency to liability for damages, indemnification, and all other
legal remedies available to BOCES, including, but not limited to, immediate termination of this
Agreement.
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18.
STATUS OF COMMUNITY RESOURCE OFFICERS
As between Agency and BOCES, all persons designated to provide the Services by Agency shall
be deemed employees of the Agency and not of BOCES, and Agency shall retain full responsibility for
training, supervision, and compensation of such persons.
19.
GENERAL PROVISIONS
A. This Agreement contains all the terms and conditions agreed upon by the parties and
supersedes all prior or contemporaneous agreements and understandings, oral or otherwise,
regarding the subject matter of this Agreement. All items incorporated by reference are
attached.
B. The paragraph headings in this Agreement are inserted for convenience and reference only
and shall not be used in any way to interpret this Agreement.
C. This Agreement may be amended only by a writing executed by the authorized representative
of both parties.
D. Each party hereto represents and warrants that this Agreement has been duly authorized and
executed by each and constitutes a valid and binding Agreement and any governmental and
other material approvals necessary for the performance of this Agreement have been
obtained.
E. If either party waives or excuses any breach by the other party, such waiver or excusal shall
not be construed to be a wavier or excusal of any other breach, whether such other breach
arises before or after such waiver or excusal shall be binding only if in writing and executed
by the waiving or excusing party.
F. This Agreement shall be construed in accordance with the laws of the State of New York,
determined without regard for conflict of laws principles. Any legal action or proceeding
pertaining to this Agreement shall be brought in the courts of the State of New York in the
County of Chemung and all parties consent to such personal jurisdiction.
G. If any term or provision of this Agreement or the application thereof shall, to any extent, be
held invalid or unenforceable, the remainder of this Agreement, other than those portions as
to which it is held invalid or unenforceable, shall not be affected.
H. This Agreement may be executed in any number of counterparts and all such counterparts,
taken together, shall constitute one document. Signatures transmitted by FAX shall be
deemed originals for all purposes.
20.
ATTACHMENTS
Agency shall also comply with the terms of each Attachment identified on the Attachment
Checklist.
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ATTACHMENT CHECKLIST
X󠄖
ATTACHMENT A
Services
X󠄖
ATTACHMENT B
Invoices and Payments
X󠄖
ATTACHMENT C
Insurance Requirements
󠄖
ATTACHMENT D
Program Inspections
󠄖
ATTACHMENT E
Case Records and Reporting Requirements
󠄖
ATTACHMENT F
Case Records and Reporting Requirements-Special
Education
󠄖
ATTACHMENT G
Grievance/Fair Hearings
󠄖
ATTACHMENT H
Fees
󠄖
ATTACHMENT I
Sanctions/Non-Reimbursement
󠄖
ATTACHMENT J
Non-discrimination for HIV Related Conditions –
For Contracts Receiving State Funding
󠄖
ATTACHMENT K
For Contracts Receiving Federal Funding, Either
Directly or Through State or Local Government
󠄖
ATTACHMENT L
Lobbying – Federal Contracts
6
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly
authorized officers on the date herein written:
Date:_________________
BOCES
Federal Tax ID # 76-0814144
BY:_________________________________________
Tracy Loukopoulous, Director of Finance
Resolution No. ___.
Date:_________________
CHEMUNG COUNTY SHERIFF’S OFFICE
Federal Tax ID #16-6002557
BY:_________________________________________
William A. Schrom, Sheriff
Date:_________________
CHEMUNG COUNTY
Federal Tax ID #16-6002557
BY:_________________________________________
Christopher J. Moss, County Executive
7
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ATTACHMENT A
TO AGREEMENT BETWEEN GST BOCES BUSH CAMPUS
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Services
A Deputy Sheriff or Special Patrol Officer shall be assigned to the GST BOCES Bush Campus to
serve as the Campus’s Community Resource Officer. Each such officer will act as visible role models for
BOCES students and personnel and will provide opportunities for positive interaction between BOCES
students and law enforcement. Each Community Resource Officer shall be present and providing
services at the school to which he or she is assigned by Agency at all times during school hours during the
regular school year. The Sheriff’s Office may provide, for an additional charge, a Deputy, or Special
Officer to cover special events, i.e., sporting events and dances, with BOCES personnel. No services
shall be provided on weekends, before or after any school day, or on BOCES breaks or holidays, except
for special events coverage as noted above. The community resource officer shall always appear in full
duty uniform when providing services under this Agreement, unless otherwise approved by BOCES
and/or Agency. Each Deputy Sheriff or Special Patrol Officer will adhere to the County’s designated
holidays.
Each Community Resource Officer will attend all training required to maintain necessary
certifications for law enforcement, as well as training specific to his or her service in the role of
Community Resource Officer. This training will include, but is not limited to, de-escalation techniques
used by BOCES staff, state-sponsored school safety officer training (basic and advanced), and training
related to community-wide planning.
Services to be provided by each Community Resource Officer will include, but not be limited to,
assisting BOCES in monitoring and maintaining the safety and security of the Campus, BOCES
personnel, and BOCES students; informal group and individual contacts with BOCES students, with a
special emphasis on deterring gang activities and bullying; serving as a resource for students, personnel,
and families to help address problem behavior; working with BOCES to provide programming for
students and personnel regarding positive choices, motivation and reward vs. violence and aggression,
tolerance of differences, and anger replacement training; creating and participating in volunteer activities
for students to promote positive choices; and assisting the BOCES in creating and implementing
educational programming for students, personnel, and members of the public on topics such as gang
violence and bullying. The Community Resource Officer will offer at least two (2) scheduled
preventative programs per year as requested.
8
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ATTACHMENT B
TO AGREEMENT BETWEEN GST BOCES BUSH CAMPUS
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Invoicing and Payments
BOCES shall remit payment to Agency as work is performed by Agency and pursuant to invoices
prepared by Agency and approved by BOCES on a quarterly basis. The 1st of such quarterly invoices for
each school year covered by this Agreement must be received by BOCES no later than October 30 of the
applicable school year. Agency shall deliver to BOCES one (1) original invoice for payment on a form
approved by BOCES. The invoices shall request payment for work performed in accordance with this
Agreement. All invoices for payment shall be processed by BOCES and approved payments made to
Agency within thirty (30) days of the invoice date.
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ATTACHMENT C
TO AGREEMENT BETWEEN GST BOCES BUSH CAMPUS
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Insurance Requirements
1.
Agency shall maintain, at Agency’s sole expense, such insurance coverage as will protect it and
BOCES from all claims which arise out of or which result from Agency’s performance under this
Agreement including, but not limited to, the acts of anyone directly or indirectly employed or retained by
Agency, or the acts of anyone for whose acts Agency may be liable.
2.
Agency shall, at a minimum, maintain coverages as prescribed below:
a. Worker’s Compensation, Employer’s Liability, Disability Benefits, and other similar
coverages, in amounts no less than those required by law.
b. Commercial General Liability on an occurrence basis, using ISO Form CG0001 or
equivalent. The policy limits shall be at least $1,000,000 per occurrence and $3,000,000
aggregate. Agency’s commercial general liability policy shall provide coverage for Bodily
Injury and Contractual Liability and shall be endorsed specifically to cover the contractual
liability of Agency arising under this Agreement.
c. Automobile Liability, including coverage for all owned, non-owned, and hired automobiles,
written on an occurrence basis with a combined single limit of at least $1,000,000 per
occurrence.
3.
Prior to commencing work under this Agreement, and upon BOCES’s request from time to time,
Agency shall provide evidence that Agency has obtained and is maintaining the aforesaid insurance
coverage and that such coverage remains available. Such evidence shall be in form and substance
reasonable acceptable to BOCES. Such policies shall include a provision that the policies under which
the aforesaid insurance coverage is provided will not be changed or cancelled until at least thirty (30)
days’ prior written notice has been given to BOCES.
4.
If Agency subcontracts any portion of this contract, it shall require by contract that each
subcontractor or consultant retained by Agency maintain insurance of the types and in the amounts set
forth herein.
5.
All policies except for Workers’ Compensation and Employer’s Liability policies shall be
endorsed to name BOCES and its employees, officers, and Board of Education members as additional
insureds on a primary basis.
6.
The insurance requirements set forth herein shall not act as any kind of limitation on the liability
of the Agency for claims arising out of or resulting from Agency’s performance hereunder.
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CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing agreement with Finn Academy on behalf of the Chemung County
Sheriff's Office (SPO Services)
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Contract
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...
Authorization to enter into an agreement with Finn Academy for the provision of SPO services during the
period of 9/1/2026 - 6/30/2027.
Vendor/Provider: Finn
Academy
Total Amount: $54,610.00
Prior Amount: $54,925.00
Term: 9/1/2026-6/30/2027
Total Amount:
Federal Share: -0-
Local Share: -0-
State Share: -0-
Federal Share: -0-
Other Share: -0-
Project Budgeted (Y or N):
Y
Funds are in Account #:
10-3120-3110 41512 (Sheriff
School Resource Officer
10-3120-3110 50100
(Payroll/Regular)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Attachments:
1.
Finn Academy MOA 2026-2027
Created/Initiated - 7/9/2026
Approved - 7/9/2026
Final Approval - 7/16/2026
Finn Academy MOA 2026-2027.pdf
Page 122 of 152
AGREEMENT
This AGREEMENT is made by and between Finn Academy, a charter school of the State of New
York, having its principal office at 610 Lake Street, Elmira, New York 14901,
AND
The Chemung County Sheriff’s Office, having an address located at 203 William Street, Elmira,
New York 14901 (“Agency”).
WHEREAS, Finn Academy wishes to implement a program to ensure the safety and security of
Finn Academy personnel, students, and members of the public at Finn Academy, located at 610 Lake
Street, Elmira, New York 14901, (referred to as a “Finn Academy”); and
WHEREAS, Finn Academy wishes to engage the services of Agency to provide a Special Patrol
Officer (SPO) to assist Finn Academy in ensuring such safety and security at Finn Academy.
NOW, THEREFORE, for an in consideration of the mutual covenants and obligations set forth
herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereto hereby agree as follows:
1.
TERM OF AGREEMENT
This Agreement shall be effective for a term commencing on September 1, 2026, and expiring on
June 30, 2027, unless sooner terminated.
2.
SERVICES
Agency shall provide the services set forth in Attachment A hereto (“Services”).
3.
COMPENSATION
In consideration of the Services provided to Finn Academy by Agency, Finn Academy shall pay
to Agency an amount calculated using the rates set forth below for all services provided at Finn Academy
during the term hereof:
•
One (1) part-time Special Patrol Officer (entry) at a total cost of $54,610.00
(salary of $50,000.00 plus fringe $4,610.00).
In the event that the assigned SPO is for any reason unable to provide services at Finn Academy,
Agency may substitute the services of another SPO not identified above; provided, however, that Agency
shall provide Finn Academy with prompt (if possible, thirty (30) days prior to the effective date of the
substitution) notice of any such substitution.
Additionally, should any long-term vacancies occur and no alternative Deputy Sheriff/SPO be
available, the Agency with the approval of Finn Academy, reserves the ability to fill the vacancy with
overtime coverage. Furthermore, it is understood that Finn Academy will be responsible for reimbursing
this overtime coverage at full cost, including fringe.
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The SPO appointed by Agency to provide the Services will not be assigned to other duties by
Agency at any time when Services are to be provided under this Agreement.
Amounts payable hereunder shall be invoiced and paid as provided in Attachment B, to include
COLA.
4.
COOPERATION
Agency and Finn Academy recognize that in performance of this Agreement the greatest benefits
will be derived by promoting the interests of both parties and each of the parties does, therefore, enter into
this Agreement with the intention of loyally cooperating with the other in carrying out the terms of this
Agreement, and each party agrees to perform its obligations hereunder in such manner as will promote the
interests of both and of the public.
5.
COMPLIANCE WITH APPLICABLE LAWS
Agency agrees to fully comply with all Federal, State, and local statutes, rules, or regulations that
govern student privacy and confidentiality of student records and information. Agency also agrees to
refrain from re-disclosing or using for any other purpose any information or educational records of
students that are obtained in furtherance of its duties under this Agreement.
Agency shall furnish services in accordance with applicable requirements of law and shall
cooperate with Finn Academy as may be required so that Finn Academy shall be able to fulfill its function
and responsibilities thereunder.
6.
NEW FEDERAL OR STATE REQUIREMENTS
In the event that Federal or State authorities issue new or revised requirements to Finn Academy
pertaining to services rendered in the performance of the Agreement, then Finn Academy shall promptly
notify Agency of said change(s) and Agency shall then have reasonable amount of time to comply with
said requirements.
7.
ASSIGNMENTS
Agency shall not assign, transfer, convey, subcontract, or otherwise dispose of this Agreement or
any of its rights or obligations hereunder to any third party without prior written consent of Finn
Academy, which consent shall not be reasonably withheld. Any purported or attempted assignment,
transfer, conveyance, subcontract, or disposition in contravention of the provisions of this section shall be
void.
8.
RECORDS
Agency agrees to create and deliver to Finn Academy dated case notes documenting all hours of
service provided by Agency. Case notes shall be delivered to Finn Academy from time to time as
mutually agreed by the parties and, in any event, promptly upon the termination or expiration of this
Agreement.
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9.
CONFLICT OF INTEREST
Agency agrees that no officer, trustee, Board of Education member, or employee of Finn
Academy shall be hired, retained, or otherwise compensated by Agency to perform any services required
under this Agreement while such a person remains an officer, trustee, Board of Education member, or
employee of Finn Academy. Agency agrees that spouses and children of such persons also shall not be
hired, retained, or otherwise compensated by Agency to perform any services required under this
Agreement without prior written approval of Finn Academy. Agency hereby declares that no such
conflicts exist upon the execution of this Agreement and hereby agrees that it shall disclose any such
conflicts as soon as they arise. Such obligation to disclose shall continue through the entire term hereof.
10.
NONAPPROPRIATION
This Agreement shall be deemed executory only to the extent of monies appropriated and
available for the purpose of the Agreement and no liability on account thereof shall be incurred by Finn
Academy beyond the amount of such monies. It is understood that neither this Agreement nor any
representation by any public employee or officer creates any legal or moral obligation to request,
appropriate, or make available monies for the purpose of this Agreement.
11.
SECTARIAN PURPOSES
Agency agrees that Agency will not use any funds received pursuant to this Agreement for
sectarian purposes or to further the advancement of any religion.
12.
CLAIMS AND AUDITS
Agency agrees that all claims submitted for reimbursement to Finn Academy shall be true and
correct and that reimbursement by Finn Academy will not duplicate reimbursement received by Agency
from any other sources. Agency agrees that Finn Academy is authorized to audit the program at its
request.
The Finn Academy’s Treasurer is hereby authorized by this Agreement to make payments to
Agency as authorized hereunder upon proper invoicing and administrative approval.
13.
HOLD HARMLESS INDEMNIFICATION
Agency agrees to defend, indemnify, and hold harmless the Finn Academy, its board members,
officers, employees, and agents, against all claims, causes of action, liability, judgments, costs, and
expenses (including, without limitation, reasonable attorney’s fees) arising out of the acts or omissions of
Agency, its agents, officers, employees, or anyone else under the control of the Agency in performing its
obligations under this Agreement.
Finn Academy agrees to defend, indemnify, and hold harmless the Agency, its board members,
officers, employees, and agents, against all claims, causes of action, liability, judgments, costs, and
expenses (including without limitation reasonable attorney’s fees) arising out of the acts or omissions of
3
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Finn Academy, its agents, officers, employees, or anyone else under the control of the Finn Academy in
performing its obligations under this Agreement.
The respective obligations of the parties under this Section shall survive the termination of this
Agreement.
14.
TERMINATION
A. Each party shall have the right to terminate this Agreement on account of a material breach of
this Agreement by the other party by giving thirty (30) days’ prior written notice to the other
party of such termination.
B. Notwithstanding the above, if, through any cause, Agency fails to comply with legal,
professional, Finn Academy, Federal, or State requirements for the provision of services or
with the provisions of this Agreement, or if Agency becomes bankrupt or insolvent, or
falsifies its records or reports, or misuses its funds from whatever source, Finn Academy may
terminate this Agreement effective immediately, or, at its option, effective at a later date, by
sending notice of such termination to Agency.
C. Upon early termination for any reason, Finn Academy shall be released from any and all
responsibilities and obligations arising out of this Agreement, effective as of the date of
termination, but Finn Academy shall be responsible for payment of all claims for services
provided and costs incurred by Agency prior to termination of this Agreement that are
pursuant to, and after Agency’s compliance with, the terms and conditions herein, subject to
any adjustments Finn Academy may be entitled to make hereunder.
15.
NONDISCRIMINATION
Agency and Finn Academy agree to comply with all applicable rules and regulations regarding
nondiscrimination pertaining to work to be performed under this Agreement. In compliance with New
York State and Federal Laws, Agency and Finn Academy shall not discriminate because of age, race,
creed, sex, color, disability, national origin, marital status, military status, sexual preference, or
employment in the performance Agreement, nor shall either party retaliate against any person for
reporting alleged acts of discrimination or for asserting any discrimination-based claims.
16.
NOTICES
All notices required or otherwise made pursuant to this Agreement shall be made in writing and
shall be addressed to the parties at the addresses first set forth above or at any other address as designated
in writing from time to time by each party. All notices shall be sent by either certified mail, return receipt
requested, or by overnight service. All notices will be deemed delivered three days after the date of
transmittal.
17.
INSURANCE
Agency agrees to procure and maintain insurance, at its own cost and expense and without direct
expense to Finn Academy, of the kinds and in the amounts hereinafter specified in and attached hereto as
Attachment C.
Agency acknowledges that failure to obtain or maintain such insurance constitutes a material
breach of this Agreement and subjects Agency to liability for damages, indemnification, and all other
4
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legal remedies available to Finn Academy, including, but not limited to, immediate termination of this
Agreement.
18.
STATUS OF SPECIAL PATROL OFFICERS
As between Agency and Finn Academy, all people designated to provide the Services by Agency
shall be deemed employees of the Agency and not of Finn Academy, and Agency shall retain full
responsibility for training, supervision, and compensation of such people.
19.
GENERAL PROVISIONS
A. This Agreement contains all the terms and conditions agreed upon by the parties and
supersedes all prior or contemporaneous agreements and understandings, oral or otherwise,
regarding the subject matter of this Agreement. All items incorporated by reference are
attached.
B. The paragraph headings in this Agreement are inserted for convenience and reference only
and shall not be used in any way to interpret this Agreement.
C. This Agreement may be amended only by a writing executed by the authorized representative
of both parties.
D. Each party hereto represents and warrants that this Agreement has been duly authorized and
executed by each and constitutes a valid and binding Agreement and any governmental and
other material approvals necessary for the performance of this Agreement have been
obtained.
E. If either party waives or excuses any breach by the other party, such waiver or excusal shall
not be construed to be a wavier or excusal of any other breach, whether such other breach
arises before or after such waiver or excusal shall be binding only if in writing and executed
by the waiving or excusing party.
F. This Agreement shall be construed in accordance with the laws of the State of New York,
determined without regard for conflict of laws principles. Any legal action or proceeding
pertaining to this Agreement shall be brought in the courts of the State of New York in the
County of Chemung and all parties consent to such personal jurisdiction.
G. If any term or provision of this Agreement or the application thereof shall, to any extent, be
held invalid or unenforceable, the remainder of this Agreement, other than those portions as
to which it is held invalid or unenforceable, shall not be affected.
H. This Agreement may be executed in any number of counterparts and all such counterparts,
taken together, shall constitute one document. Signatures transmitted by FAX shall be
deemed originals for all purposes.
5
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20.
ATTACHMENTS
Agency shall also comply with the terms of each Attachment identified on the Attachment
Checklist.
ATTACHMENT CHECKLIST
X󠄖
ATTACHMENT A
Services
X󠄖
ATTACHMENT B
Invoices and Payments
X󠄖
ATTACHMENT C
Insurance Requirements
󠄖
ATTACHMENT D
Program Inspections
󠄖
ATTACHMENT E
Case Records and Reporting Requirements
󠄖
ATTACHMENT F
Case Records and Reporting Requirements-Special
Education
󠄖
ATTACHMENT G
Grievance/Fair Hearings
󠄖
ATTACHMENT H
Fees
󠄖
ATTACHMENT I
Sanctions/Non-Reimbursement
󠄖
ATTACHMENT J
Non-discrimination for HIV Related Conditions –
For Contracts Receiving State Funding
󠄖
ATTACHMENT K
For Contracts Receiving Federal Funding, Either
Directly or Through State or Local Government
󠄖
ATTACHMENT L
Lobbying – Federal Contracts
6
Page 128 of 152
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly
authorized officers on the date herein written:
Date:_________________
FINN ACADEMY
Federal Tax ID #
BY:_________________________________________
A. Renee Sutton
Resolution No. 25-426 .
Date:_________________
CHEMUNG COUNTY SHERIFF’S OFFICE
Federal Tax ID #16-6002557
BY:_________________________________________
William A. Schrom, Sheriff
Date:_________________
CHEMUNG COUNTY
Federal Tax ID #16-6002557
BY:_________________________________________
Christopher J. Moss, County Executive
7
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ATTACHMENT A
TO AGREEMENT BETWEEN FINN ACADEMY
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Services
A Special Patrol Officer shall be assigned to Finn Academy to serve as the Special Patrol Officer.
The officer will act as a visible role model for Finn Academy students and personnel and will provide
opportunities for positive interaction between Finn Academy students and law enforcement. The Special
Patrol Officer shall be present and provide services at Finn Academy at all times during school hours
during the regular school year.
Terms for events outside of normal school hours, which require the services of the SPO will be
discussed and mutually agreed upon by both parties on a case-by-case basis. No services shall be
provided on weekends, before or after any school day, on District breaks or holidays, or during any
District summer school session, except for special events coverage as noted above. The SPO shall appear
in full duty uniform at all times when providing services under this Agreement, unless otherwise
approved by Finn Academy and/or Agency. The Special Patrol Officer will adhere to the County’s
designated holidays.
The SPO will attend all training required to maintain necessary certifications for law
enforcement, as well as training specific to his or her service in the role of Special Patrol Officer. This
training will include, but is not limited to, de-escalation techniques used by Finn Academy staff, statesponsored school safety officer training (basic and advanced), and training related to community-wide
planning.
Services to be provided by the Special Patrol Officer will include, but not be limited to, assisting
Finn Academy in monitoring and maintaining the safety and security of Finn Academy, Finn Academy
personnel, and Finn Academy students; informal group and individual contacts with Finn Academy
students, with a special emphasis on deterring gang activities and bullying; serving as a resource for
students, personnel, and families to help address problem behavior; working with Finn Academy to
provide programming for students and personnel regarding positive choices, motivation and reward vs.
violence and aggression, tolerance of differences, and anger replacement training; creating and
participating in volunteer activities for students to promote positive choices; and assisting Finn Academy
in creating and implementing educational programming for students, personnel, and members of the
public on topics such as gang violence and bullying. The Special Patrol Officer will offer at least two (2)
scheduled preventative programs per year as requested.
The SPO shall not, however, be responsible for school discipline. School discipline of Finn
Academy students is delegated solely to the Finn Academy School administration.
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ATTACHMENT B
TO AGREEMENT BETWEEN FINN ACADEMY
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Invoicing and Payments
Finn Academy shall remit payment to Agency as work is performed by Agency and pursuant to
invoices prepared by Agency and approved by Finn Academy on a quarterly basis. The 1st of such
quarterly invoices for each school year covered by this Agreement must be received by Finn Academy no
later than January 31 of the applicable school year. Agency shall deliver to Finn Academy one (1)
original invoices for payment on a form approved by Finn Academy. The invoices shall request payment
for work performed in accordance with this Agreement. All invoices for payment shall be processed by
Finn Academy and approved payments made to Agency within thirty (30) days of the invoice date.
9
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ATTACHMENT C
TO AGREEMENT BETWEEN FINN ACADEMY
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Insurance Requirements
1.
Agency shall maintain, at Agency’s sole expense, such insurance coverage as will protect it and
Finn Academy from all claims which arise out of or which result from Agency’s performance under this
Agreement including, but not limited to, the acts of anyone directly or indirectly employed or retained by
Agency, or the acts of anyone for whose acts Agency may be liable.
2.
Agency shall, at a minimum, maintain coverages as prescribed below:
a. Worker’s Compensation, Employer’s Liability, Disability Benefits, and other similar
coverages, in amounts no less than those required by law.
b. Commercial General Liability on an occurrence basis, using ISO Form CG0001 or
equivalent. The policy limits shall be at least $1,000,000 per occurrence and $3,000,000
aggregate. Agency’s commercial general liability policy shall provide coverage for Bodily
Injury and Contractual Liability and shall be endorsed specifically to cover the contractual
liability of Agency arising under this Agreement.
c. Automobile Liability, including coverage for all owned, non-owned, and hired automobiles,
written on an occurrence basis with a combined single limit of at least $1,000,000 per
occurrence.
3.
Prior to commencing work under this Agreement, and upon Finn Academy’s request from time to
time, Agency shall provide evidence that Agency has obtained and is maintaining the aforesaid insurance
coverage and that such coverage remains available. Such evidence shall be in form and substance
reasonable acceptable to Finn Academy. Such policies shall include a provision that the policies under
which the aforesaid insurance coverage is provided will not be changed or cancelled until at least thirty
(30) days’ prior written notice has been given to Finn Academy.
4.
If Agency subcontracts any portion of this contract, it shall require by contract that each
subcontractor or consultant retained by Agency maintain insurance of the types and in the amounts set
forth herein.
5.
All policies except for Workers’ Compensation and Employer’s Liability policies shall be
endorsed to name Finn Academy and its employees, officers, and Board of Education members as
additional insureds on a primary basis.
6.
The insurance requirements set forth herein shall not act as any kind of limitation on the liability
of the Agency for claims arising out of or resulting from Agency’s performance hereunder.
10
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CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing agreement with Horseheads Central School District on behalf of the
Chemung County Sheriff's Office (SRO and SPO Services)
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Contract
No
Explanation Action Needed or Position Requested (Justification):
Enter justification information here...
Authorization to enter into an agreement with Horseheads Central School District for the provision of SRO
and SPO services in the Horseheads Central schools during the period of 9/1/2026 - 6/30/2027.
Vendor/Provider: Horseheads
Central School District
Total Amount: $440,038.76
Prior Amount:
$419,174.07
Term: 9/1/2026-6/30/2027
Total Amount:
Federal Share:
Local Share: -0-
State Share: -0-
Federal Share: -0-
Other Share: -0-
Project Budgeted (Y or N): Y
Funds are in Account #:
10-3120-3110 41512 (Sheriff
School Resource Officer)
10-3120-3110 50100
(Payroll/Regular)
10-3120-3110 50100
(Payroll/Overtime)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Attachments:
1.
2026-2027 HHDS Agreement
Created/Initiated - 7/9/2026
Approved - 7/9/2026
Final Approval - 7/16/2026
2026-2027 HHDS Agreement.pdf
Page 133 of 152
Page 134 of 152
INTERMUNICIPAL AGREEMENT
BY AND BETWEEN THE COUNTY OF CHEMUNG AND THE
HORSEHEADS CENTRAL SCHOOL DISTRICT
This AGREEMENT is made by and between the Horseheads Central School District, a
public-school district of the State of New York, having its principal office at 143 Hibbard Road,
Horseheads, NY 14845 (“District”),
AND
The Chemung County Sheriff's Office, of and with the County of Chemung, a municipal
corporation of the state of New York, with an address at 203 William Street, Elmira, New York
14901 ("Agency”).
WITNESSETH:
WHEREAS, municipal corporations are authorized, pursuant to both Article 9, § 1 of the
state constitution and Article 5-G of the General Municipal Law, to enter into intergovernmental
agreements; and
WHEREAS, Article 5-G of the General Municipal Law specifically authorizes and
encourages municipal corporations to enter into agreements with each other in order to provide
cooperatively, jointly, or by contract any facility, service, activity, or undertaking which each
participating municipal corporation has the power to provide separately; and
WHEREAS, District wishes to implement a program to ensure the safety and security of
District personnel, students and members of the public at Horseheads High School, located at 401
Fletcher Street, Horseheads, New York; Horseheads Middle School, located at 950 Sing Sing Road,
Horseheads, New York; Horseheads Intermediate School, located at 952 Sing Sing Road,
Horseheads, New York; Ridge Road Elementary, temporarily located at 812 Center, Horseheads,
New York; Gardner Road Elementary, located at 541 Gardner Road, Horseheads, New York: York;
Center Street Elementary, located at 812 Center Street, Horseheads, New York; and Big Flats
Elementary, located at 543 Maple Street, Big Flats, New York; (each of the foregoing referred to
singly as a “School” and collectively as “Schools”); and
WHEREAS, District wishes to engage the services of Agency to provide Special Patrol
Officers to assist District in ensuring such safety and security at each of the Schools;
WHEREAS, the respective governing boards of the Horseheads Central School District and
the County have determined that it is in their mutual best interests to enter into this agreement for
the purpose of providing safety and security to the District that benefits the students of the District
and the community on a continued basis; and
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NOW, THEREFORE, for an in consideration of the mutual covenants and obligations set
forth herein and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties hereto hereby agree as follows:
1.
TERM OF AGREEMENT
This Agreement shall be effective for a term commencing on September 1, 2026, and
expiring on June 30, 2027, unless sooner terminated.
2.
SERVICES
Agency shall provide the services set forth in Attachment A hereto (“Services”).
3.
COMPENSATION
In consideration of the Services provided to District by Agency, District shall pay to
Agency an amount calculated using the rates set forth below for all services provided at
each School during the term hereof:
•
One (1)Deputy Sheriff Sergeant (Step 9 -Max Step) for a total cost of $161,988.76
(salary of $107,412.48 plus fringe $54,576.28).
• Five (5) part-time Special Patrol Officers (SPOs) (entry) for a cost of $54,610.00 per
SPO (salary $50,000 plus fringe $4,610.00).
o Total cost for five (5) SPOs (salary and fringe) is $273,050.00.
• Event Overtime Coverage for a total cost of $5,000.00
TOTAL PROGRAM COST IS $440,038.76
In the event that one of the above-identified Deputies/SPOs is for any reason unable to
provide services at the School to which he is then assigned by Agency, Agency may
substitute the services of another Deputy/SPO not identified above; provided, however, that
Agency shall provide District with prompt (if possible, thirty (30) days prior to the effective
date of the substitution) notice of any such substitution.
Additionally, should any long-term vacancies occur and no alternative Deputy Sheriff/SPO
be available, the Agency with the approval of District, reserves the ability to fill the vacancy
with overtime coverage. Furthermore, it is understood that District will be responsible for
reimbursing this overtime coverage at full cost, including fringe.
Deputies appointed by Agency to provide the Services will not be assigned to other duties by
Agency at any time when Services are to be provided under this Agreement.
Amounts payable hereunder shall be invoiced and paid as provided in Attachment B, to
include COLA.
2
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Any events agreed upon between the District and the Agency that require coverage outside
of the course of normal business and that warrant additional personnel outside the agreed
upon personnel for said events will result in reimbursement from the District. The
reimbursement will be requested at the actual rate for the Deputies working the detail.
Should additional equipment or items be identified as needed to properly outfit full-time
Deputies and part-time SPOs, the District and Agency will discuss the necessity of these
purchases and the proper entity to pay for said items.
Should the District wish to change the level of services under this agreement for the
subsequent school year, the District should notify the Agency of the intended change by July
1 of the then current school year. The Agency will make every effort to accommodate the
District with respect to the change in level of
4.
COOPERATION
Agency and District recognize that in performance of this Agreement the greatest benefits
will be derived by promoting the interests of both parties and each of the parties does,
therefore, enter into this Agreement with the intention of loyally cooperating with the other
in carrying out the terms of this Agreement, and each party agrees to perform its obligations
hereunder in such manner as will promote the interests of both and of the public.
5.
COMPLIANCE WITH APPLICABLE LAWS
Agency agrees to fully comply with all Federal, State, and local statutes, rules, or regulations
that govern student privacy and confidentiality of student records and information. Agency
also agrees to refrain from re-disclosing or using for any other purpose any information or
educational records of students that are obtained in furtherance of its duties under this
Agreement.
Agency shall furnish services in accordance with applicable requirements of law and shall
cooperate with District as may be required so that District shall be able to fulfill its function
and responsibilities thereunder.
6.
NEW FEDERAL OR STATE REQUIREMENTS
In the event that Federal or State authorities issue new or revised requirements to District
pertaining to services rendered in the performance of the Agreement, then District shall
promptly notify Agency of said change(s) and Agency shall then have reasonable amount of
time to comply with said requirements.
7.
ASSIGNMENTS
Agency shall not assign, transfer, convey, subcontract, or otherwise dispose of this
Agreement or any of its rights or obligations hereunder to any third party without prior
written consent of District, which consent shall not be reasonably withheld. Any purported
or attempted assignment, transfer, conveyance, subcontract, or disposition in contravention
of the provisions of this section shall be void.
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8.
RECORDS
Agency agrees to create and deliver to District dated case notes documenting all hours of
service provided by Agency. Case notes shall be delivered to District from time to time as
mutually agreed by the parties and, in any event, promptly upon the termination or
expiration of this Agreement.
9.
CONFLICT OF INTEREST
Agency agrees that no officer, trustee, Board of Education member, or employee of District
shall be hired, retained, or otherwise compensated by Agency to perform any services
required under this Agreement while such a person remains an officer, trustee, Board of
Education member, or employee of District. Agency agrees that spouses and children of such
persons also shall not be hired, retained or otherwise compensated by Agency to perform any
services required under this Agreement without prior written approval of District. Agency
hereby declares that no such conflicts exist upon the execution of this Agreement and hereby
agrees that it shall disclose any such conflicts as soon as they arise. Such obligation to
disclose shall continue through the entire term hereof.
10.
NONAPPROPRIATION
This Agreement shall be deemed executory only to the extent of monies appropriated and
available for the purpose of the Agreement and no liability on account thereof shall be
incurred by District beyond the amount of such monies. It is understood that neither this
Agreement nor any representation by any public employee or officer creates any legal or
moral obligation to request, appropriate, or make available monies for the purpose of this
Agreement.
11.
SECTARIAN PURPOSES
Agency agrees that Agency will not use any funds received pursuant to this Agreement for
sectarian purposes or to further the advancement of any religion.
12.
CLAIMS AND AUDITS
Agency agrees that all claims submitted for reimbursement to District shall be true and
correct and that reimbursement by District will not duplicate reimbursement received by
Agency from any other sources. Agency agrees that District is authorized to audit the
program at its request.
The District’s Treasurer is hereby authorized by this Agreement to make payments to
Agency as authorized hereunder upon proper invoicing and administrative approval.
4
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13.
HOLD HARMLESS INDEMNIFICATION
Agency agrees to defend, indemnify, and hold harmless the District, its board members,
officers, employees, and agents, against all claims, causes of action, liability, judgments,
costs, and expenses (including, without limitation, reasonable attorney’s fees) arising out of
the acts or omissions of Agency, its agents, officers, employees, or anyone else under the
control of the Agency in performing its obligations under this Agreement.
District agrees to defend, indemnify, and hold harmless the Agency, its board members,
officers, employees, and agents, against all claims, causes of action, liability, judgments,
costs, and expenses (including without limitation reasonable attorney’s fees) arising out of
the acts or omissions of District, its agents, officers, employees, or anyone else under the
control of the District in performing its obligations under this Agreement.
The respective obligations of the parties under this Section shall survive the termination of
this Agreement
14.
TERMINATION
A. Each party shall have the right to terminate this Agreement on account of a material
breach of this Agreement by the other party by giving thirty (30) days’ prior written
notice to the other party of such termination.
B. Notwithstanding the above, if, through any cause, Agency fails to comply with legal,
professional, District, Federal, or State requirements for the provision of services or
with the provisions of this Agreement, or if Agency becomes bankrupt or insolvent, or
falsifies its records or reports, or misuses its funds from whatever source, District may
terminate this Agreement effective immediately, or, at its option, effective at a later
date, by sending notice of such termination to Agency.
C. Upon early termination for any reason, District shall be released from any and all
responsibilities and obligations arising out of this Agreement, effective as of the date of
termination, but District shall be responsible for payment of all claims for services
provided and costs incurred by Agency prior to termination of this Agreement that are
pursuant to, and after Agency’s compliance with, the terms and conditions herein,
subject to any adjustments District may be entitled to make hereunder.
15.
NONDISCRIMINATION
Agency and District agree to comply with all applicable rules and regulations regarding
nondiscrimination pertaining to work to be performed under this Agreement. In compliance
with New York State and Federal Laws, Agency and District shall not discriminate because
of age, race, creed, sex, color, disability, national origin, marital status, military status,
sexual preference, or employment in the performance Agreement, not shall either party
retaliate against any person for reporting alleged acts of discrimination or for asserting any
discrimination-based claims.
5
Page 139 of 152
16.
NOTICES
All notices required or otherwise made pursuant to this Agreement shall be made in writing
and shall be addressed to the parties at the addresses first set forth above or at any other
address as designated in writing from time to time by each party. All notices shall be sent by
either certified mail, return receipt requested, or by overnight service. All notices will be
deemed delivered three days after the date of transmittal.
17.
INSURANCE
Agency agrees to procure and maintain insurance, at its own cost and expense and without
direct expense to District, of the kinds and in the amounts hereinafter specified in and
attached hereto as Attachment C.
Agency acknowledges that failure to obtain or maintain such insurance constitutes a material
breach of this Agreement and subjects Agency to liability for damages, indemnification, and
all other legal remedies available to District, including, but not limited to, immediate
termination of this Agreement.
18.
STATUS OF SCHOOL RESOURCE OFFICERS
As between Agency and District, all persons designated to provide the Services by Agency
shall be deemed employees of the Agency and not of District, and Agency shall retain full
responsibility for training, supervision, and compensation of such persons.
19.
GENERAL PROVISIONS
A. This Agreement contains all the terms and conditions agreed upon by the parties and
supersedes all prior or contemporaneous agreements and understandings, oral or
otherwise, regarding the subject matter of this Agreement. All items incorporated by
reference are attached.
B. The paragraph headings in this Agreement are inserted for convenience and reference
only and shall not be used in any way to interpret this Agreement.
C. This Agreement may be amended only by a writing executed by the authorized
representative of both parties.
D. Each party hereto represents and warrants that this Agreement has been duly authorized
and executed by each and constitutes a valid and binding Agreement and any
governmental and other material approvals necessary for the performance of this
Agreement have been obtained.
E. If either party waives or excuses any breach by the other party, such waiver or excusal
shall not be construed to be a wavier or excusal of any other breach, whether such other
breach arises before or after such waiver or excusal shall be binding only if in writing
and executed by the waiving or excusing party.
6
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F. This Agreement shall be construed in accordance with the laws of the State of New
York, determined without regard for conflict of laws principles. Any legal action or
proceeding pertaining to this Agreement shall be brought in the courts of the State of
New York in the County of Chemung and all parties consent to such personal
jurisdiction.
G. If any term or provision of this Agreement or the application thereof shall, to any extent,
be held invalid or unenforceable, the remainder of this Agreement, other than those
portions as to which it is held invalid or unenforceable, shall not be affected.
H. This Agreement may be executed in any number of counterparts and all such
counterparts, taken together, shall constitute one document. Signatures transmitted by
FAX shall be deemed originals for all purposes.
20.
ATTACHMENTS
Agency shall also comply with the terms of each Attachment identified on the Attachment
Checklist.
ATTACHMENT CHECKLIST
X
ATTACHMENT A
Services
X
ATTACHMENT B
Invoices and Payments
X
ATTACHMENT C
Insurance Requirements
7
Page 141 of 152
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
duly authorized officers on the date herein written:
Date: __________
HORSEHEADS CENTRAL SCHOOL DISTRICT
Federal Tax ID #16-6002681
BY: _________________________________________
Board of Education President
Date: __________
CHEMUNG COUNTY SHERIFF’S OFFICE
Federal Tax ID #16-6002557
BY: _________________________________________
William A. Schrom, Sheriff
Date: __________
CHEMUNG COUNTY
Federal Tax ID #16-6002557
BY: _________________________________________
Christopher J. Moss, County Executive
8
Page 142 of 152
ATTACHMENT A
TO AGREEMENT BETWEEN HORSEHEADS CENTRAL SCHOOL DISTRICT
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Services
A Special Patrol Officer shall be assigned to each School to serve as that School’s
Community Resource Officer. Each such officer will act as visible role models for District students
and personnel and will provide opportunities for positive interaction between District students and
law enforcement. Each Community Resource Officer shall be present and provide services at the
school to which he or she has been assigned by Agency at all times during school hours during the
regular school year. Terms for events outside of normal school hours, which require the services of
Special Patrol Officers or Deputy Sheriffs will be discussed and mutually agreed upon by both
parties on a case-by-case basis. No services shall be provided on weekends, before or after any
school day, on District breaks or holidays, or during any District summer school session, except for
special events coverage as noted above. Each Community Resource Officer shall appear in full duty
uniform at all times when providing services under this Agreement, unless otherwise approved by
the District and Agency. Each Deputy Sheriff or Special Patrol Officer will adhere to the County’s
designated holidays.
Each Community Resource Officer will attend all training required to maintain necessary
certifications for law enforcement, as well as training specific to his or her service in the role of
Community Resource Officer. This training will include, but is not limited to, de-escalation
techniques used by District staff, state-sponsored school safety officer training (basic and advanced),
and training related to community-wide planning.
Services to be provided by each Community Resource Officer will include, but not be
limited to, assisting the District in monitoring and maintaining the safety and security of each
School, District personnel, and District students; informal group and individual contacts with
District students, with a special emphasis on deterring gang activities and bullying; serving as a
resource for students, personnel, and families to help address problem behavior; working with
District to provide programming for students and personnel regarding positive choices, motivation
and reward vs. violence and aggression, tolerance of differences, and anger replacement training;
creating and participating in volunteer activities for students to promote positive choices; and
assisting the District in creating and implementing educational programming for students, personnel,
and members of the public on topics such as gang violence and bullying.
Nothing within this agreement shall prevent an SRO from taking appropriate law
enforcement action while on duty.
The District may request that an unsatisfactory SRO be reassigned by the Agency to another school
or not serve at the District. The parties agree that they will discuss this option prior to any decision
by the Agency.
In compliance of 8 NYCRR 19-5, the Community Resource Officers shall comply with all
applicable laws, regulations, and District policies regarding corporal punishment of students and the
use of physical and mechanical restraints on students. When acting as an agent of the District, the
9
Page 143 of 152
Community Resource Officers shall be prohibited from using prone restraints or mechanical
restraints, including handcuffs, on students. However, the Community Resource Officers shall not
be considered an agent of the District when a student is under arrest and handcuffs are necessary for
the safety of the student and others. In such circumstances, the Community Resource Officer(s) shall
act solely under their authority as police officers or peace officers, as applicable, and supervised by
the Sheriff's Department, in making determinations of whether to arrest a student and the manner of
any such arrest and detention. Community Resource Officers(s) shall comply with all training, laws,
and regulations applicable to law enforcement officers in connection with such arrest. Arrest
includes any lawful detention, including but not limited to taking students to crisis intervention
programs.
10
Page 144 of 152
ATTACHMENT B
TO AGREEMENT BETWEEN HORSEHEADS CENTRAL SCHOOL DISTRICT
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Invoicing and Payments
District shall remit payment to Agency as work is performed by Agency and pursuant to
invoices prepared by Agency and approved by District on a quarterly basis. The 1st of such quarterly
invoices for each school year covered by this Agreement must be received by the District no later
than January 31 of the applicable school year. Agency shall deliver to District one (1) original
invoices for payment on a form approved by District. The invoices shall request payment for work
performed in accordance with this Agreement. All invoices for payment shall be processed by
District and approved payments made to Agency within thirty (30) days of the invoice date.
11
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ATTACHMENT C
TO AGREEMENT BETWEEN HORSEHEADS CENTRAL SCHOOL DISTRICT
AND CHEMUNG COUNTY SHERIFF’S OFFICE
Insurance Requirements
1.
Agency shall maintain, at Agency’s sole expense, such insurance coverage as will protect it
and District from all claims which arise out of or which result from Agency’s performance
under this Agreement including, but not limited to, the acts of anyone directly or indirectly
employed or retained by Agency, or the acts of anyone for whose acts Agency may be liable.
2.
Agency shall, at a minimum, maintain coverages as prescribed below:
a. Worker’s Compensation, Employer’s Liability, Disability Benefits, and other
similar coverages, in amounts no less than those required by law.
b. Commercial General Liability on an occurrence basis, using ISO Form CG0001
or equivalent. The policy limits shall be at least $1,000,000 per occurrence and
$3,000,000 aggregate. Agency’s commercial general liability policy shall provide
coverage for Bodily Injury and Contractual Liability and shall be endorsed
specifically to cover the contractual liability of Agency arising under this
Agreement.
c. Automobile Liability, including coverage for all owned, non-owned, and hired
automobiles, written on an occurrence basis with a combined single limit of at
least $1,000,000 per occurrence.
3.
Prior to commencing work under this Agreement, and upon District’s request from time to
time, Agency shall provide evidence that Agency has obtained and is maintaining the
aforesaid insurance coverage and that such coverage remains available. Such evidence shall
be in form and substance reasonable acceptable to District. Such policies shall include a
provision that the policies under which the aforesaid insurance coverage is provided will not
be changed or cancelled until at least thirty (30) days’ prior written notice has been given to
the District.
4.
If Agency subcontracts any portion of this contract, it shall require by contract that each
subcontractor or consultant retained by Agency maintain insurance of the types and in the
amounts set forth herein.
5.
All policies except for Workers’ Compensation and Employer’s Liability policies shall be
endorsed to name District and its employees, officers, and Board of Education members as
additional insureds on a primary basis.
6.
The insurance requirements set forth herein shall not act as any kind of limitation on the
liability of the Agency for claims arising out of or resulting from Agency’s performance
hereunder.
12
Page 146 of 152
CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing purchase agreement with Artes Intermediate Holdings, LLC dba
Parkview Health Services, LLC on behalf of the Chemung County Sheriff's Office
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Other
No
Explanation Action Needed or Position Requested (Justification):
Authorization to process purchases of specialty medication from Parkview Health Services, LLC for
Incarcerated Individuals (IIs) within the Chemung County Jail per regulations of the NYS Medication
Assisted Treatment (MAT) Program. The MAT Program is legally required in all NYS correction facilities
and must be funded by the facilities themselves. There is not a local pharmacy that carries this specific
specialty medication needed for the program. The needed medication retails for approximately
$2,200.00 per monthly injection. Total cost will be based on how many IIs are prescribed the
medication, but annual cost is not expected to exceed $105,000.00 annually.
Project is budgeted
Account No.: 10-3120-3150- 50434 (Medical/Drugs)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Attachments:
1.
Parkview Health Sole Source
Created/Initiated - 7/8/2026
Approved - 7/8/2026
Final Approval - 7/16/2026
Parkview Health Sole Source.pdf
Page 147 of 152
Page 148 of 152
CHEMUNG COUNTY ROUTE SLIP
Resolution authorizing purchase agreement with AmChar Wholesale, Inc. on behalf of the
Chemung County Sheriff's Office
Resolution #:
Slip Type:
SEQRA Status:
State Mandate:
Other
No
Explanation Action Needed or Position Requested (Justification):
)
Enter justification information here...
Authorization to utilize piggyback NYS OGS Contract for the purchase of Firearms, Ammunition, & Less
Lethal Products from Amchar Wholesale. The NYS OGS Contract for Amchar Wholesale is PC70923 SB and
has been approved for piggyback by the Chemung County Purchasing Department under PGB-2891.
Project budgeted: Yes
Account No.: 10-3120-3110 50457 (Ammunition & Firearms)
Vendor/Provider: Amchar
Wholesale
Total Amount: estimated total Prior Amount:
cost: $230,000 (estimated
annual cost: $46,000_
Term: 4/14/26-4/13/2031
Total Amount:
Federal Share:
Local Share: 100%
State Share:
Federal Share:
Other Share:
Project Budgeted (Y or N):
Funds are in Account #: 103120-3110 50457 (Ammunition
& Firearms)
Approvals:
Chris Moss, County Executive
Chris Moss, County Executive
Mark Margeson, Legislature
Created/Initiated - 7/9/2026
Approved - 7/22/2026
Final Approval - 7/22/2026
Attachments:
1.
PGB-2891 Justification form - signed
PGB-2891 Justification form - signed.pdf
Page 149 of 152
Page 150 of 152
CHEMUNG COUNTY ~ CITY OF ELMIRA PURCHASING DEPARTMENT
PIGGYBACK CHECKLIST
ISSUING COUNTY
NYS OGS
BID NUMBER & TITLE Group 35200 23392 Fire Arms, Ammunition &Less Lethal Products
Amchar Wholesales (PC70923 SB)
VENDOR NAME
PGB-2891
COUNTY BID #
REQUESTING DEPT.
Sheriff's Department
EXPLANATION
NYS OGS
Received
✔
RESOLUTION BID
✔
DOCUMENT
✔
BID TAB
✔
SOLICITATION
✔
PIGGYBACK LANGUAGE
Yes
NYS OGS
Yes
✔
METHOD OF AWARD
Lowest Responsive, Responsible Bidder
✔
SIGNED FORMS
NA Approved by NYS OGS
✔
CONTRACT TERM
✔
IS THIS BEST VALUE
✔
04/14/2026 04/13/2031
No
LOCAL VENDOR AVAILBLE No
Nina Wells
Digitally signed by Nina Wells
DN: CN=Nina Wells, [email protected]
Reason: I am the author of this document
Location: your signing location here
Date: 2026-04-30 09:24:34
Foxit PhantomPDF Version: 9.5.0
SIGNATURE
Nina Wells
BUYER NAME
Tricia Wise
SIGNATURE
DIRECTOR OF PURCHASING NAME
Page 151 of 152
PGB-2891 Justification form
Final Audit Report
Created:
2026-04-30
By:
Nina Wells ([email protected])
Status:
Signed
Transaction ID:
CBJCHBCAABAAVJkb5Rcifsc6uHWkD5vh4UyMald7PlyR
2026-04-30
"PGB-2891 Justification form" History
Document created by Nina Wells ([email protected])
2026-04-30 - 1:26:01 PM GMT
Document emailed to Tricia Wise ([email protected]) for signature
2026-04-30 - 1:26:32 PM GMT
Email viewed by Tricia Wise ([email protected])
2026-04-30 - 1:26:40 PM GMT
Document digitally presigned by Nina Wells ([email protected])
2026-04-30 - 2:24:34 PM GMT
Document e-signed by Tricia Wise ([email protected])
Signature Date: 2026-04-30 - 6:11:20 PM GMT - Time Source: server
Agreement completed.
2026-04-30 - 6:11:20 PM GMT
Page 152 of 152
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Provenance
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- Agenda Watch · Aug 2, 2026
Permanent ID DKT-2026-000195 — this record is never deleted.
Record history
Every change to this record, logged as it happened.
- Aug 2, 2026 Filed on the Docket
- Aug 2, 2026 Full document archived — public record
- Sep 18, 2026 Location confirmed Elmira
- Sep 18, 2026 Record updated
← The full Docket · every meeting, vote, and action on the permanent record · also in the National Record Index.