On the agenda: Birmingham September 14, 2026 Regular City Commission Meeting — Flock Camera (Sep 14)

Agenda
City Commission Regular Meeting
Monday, September 14, 2026 - 7:00 PM
151 Martin Street, Birmingham, MI
City Commission Room 205

1.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Clinton Baller, Mayor

2.

ROLL CALL
Alexandria Bingham, City Clerk

3.

PROCLAMATIONS, CONGRATULATORY RESOLUTIONS, AWARDS, APPOINTMENTS,
RESIGNATIONS AND CONFIRMATIONS, ADMINISTRATION OF OATHS,
INTRODUCTION OF GUESTS AND ANNOUNCEMENTS.
ANNOUNCEMENTS
A.

Please join the City of Birmingham as we celebrate the unveiling of the Poppleton Park All
Abilities Playground, the City’s first fully inclusive playground! A ribbon-cutting ceremony will
be held on Saturday, September 19, at 10:00 a.m. to officially celebrate this exciting
addition to our community. The celebration will include face painting, light refreshments,
and an opportunity to explore the new playground. We’re excited to celebrate this special
milestone with our community and hope to see you there!

B.

City Staff Introduction — Election Coordinator

APPOINTMENTS
A.

Historic District Committee
1. Keith Deyer
To appoint _________________ as a regular member to the Historic District Commission to
serve a three-year term to expire September 25, 2029.

B.

Design Review Board
1. Keith Deyer
To appoint _____________ as a regular member to the Design Review Board to serve a
three-year term to September 25, 2029.

4.

OPEN TO THE PUBLIC FOR MATTERS NOT ON THE AGENDA
The City of Birmingham welcomes public comment which may be limited to a certain number of
minutes per person speaking, announced at the Mayor’s discretion at the beginning of the public
comment portion of the agenda, on items or discussions that do not appear anywhere else in the
printed agenda. The Commission will not participate in a question and answer session and will
take no action on any item not appearing on the posted agenda. The public can also speak to
agenda items as they occur when the presiding officer opens the floor to the public. When
recognized by the presiding officer, please state your name for the record, and direct all
comments or questions to the presiding officer.

5.

CONSENT AGENDA
All items listed on the consent agenda are considered to be routine and will be enacted by one
motion and approved by a roll call vote. There will be no separate discussion of the items unless a
Commissioner or citizen so requests, in which event the item will be removed from the general
order of business and considered under the last item of new business.
A.

Resolution to approve the regular City Commission meeting minutes of Monday, August 24,
2026.

B.

Resolution to approve the warrant list, including Automated Clearing House payments, dated
August 26, 2026, in the amount of $11,352,677.49.

C.

Resolution to approve the warrant list, including Automated Clearing House payments, dated
September 2, 2026, in the amount of $764,479.43.

D.

Resolution to approve the warrant list, including Automated Clearing House payments, dated
September 9, 2026, in the amount of $1,590,219.29.

E.

Resolution to approve a Special Event Permit as requested by Lutheran Church of the
Redeemer to hold the 2026 Christmas Nativity Display daily, beginning on November 25,
2026 and ending December 30, 2026, contingent upon compliance with all permit and
insurance requirements and payment of all fees, and further pursuant to any minor
modifications or event cancellation that may be deemed necessary by administrative staff
leading up to or at the time of the event.

F.

Resolution to claim exemption from the Publicly Funded Health Insurance Contribution act,
PA 152 of 2011. Further, to direct the City Engineer and Finance Director to sign the Annual
Certification for Employee-related conditions for the year 2026 and submit the required form
to the Michigan Department of Transportation as required by Public Act 51.

G.

Resolution to accept the resignation of Trenton Chapman from the Environmental
Sustainability Committee, to thank him for his service and to direct the City Clerk to begin
the process of filling the vacancy.

H.

Resolution to approve an Addendum to the Construction Staging Area and Construction
Coordination Agreement with Markus Management Group, LLC and The Alan Group to
extend the term to May 28, 2027 for the coordination of construction activities related to
479 S. Old Woodward on Hazel Street and S. Old Woodward and to authorize the City
Manager to sign the addendum on behalf of the City.

I.

Resolution to approve, upon the completion of signed contracts by AIS Construction
Equipment Corp., the purchase of a John Deere 244P Wheel Loader and a 544 Wheel Loader
and a 320P Backhoe Loader from AIS Construction Equipment Corp, located at 56555
Pontiac Trail, New Hudson, MI, 48165 through the MI-Deal Contract #240000000158 and

Sourcewell Contract #011723-JDC Birmingham Sourcewell ID #31879, in the amount not to
exceed $545,374.98. In addition, authorize the Mayor and City Clerk to sign the agreement
on behalf of the City. Funds for this purchase are available in the FY 2026-2027 Auto
Equipment Fund account #661.0-441.006.971.0100.
J.

Resolution to approve, upon the completion of signed contracts, the purchase of five
vehicles from Lunghamer Ford of Owosso, located at 1960 E Main St., Owosso, MI, 48867
through the MI-Deal Contract #240000000158 and Macomb County Contract # 21-18, in the
amount not to exceed $243,261.00. In addition, to authorize the Mayor and City Clerk to
sign the agreement on behalf of the City. Funds for this purchase are available in the FY
2026-2027 Auto Equipment Fund account #661.0-441.006.971.0100.

K.

Make a motion adopting a resolution to authorize the City Manager to sign the Guaranteed
Maximum Price (GMP) amendment on behalf of the City; AND make a motion adopting a
resolution to approve the appropriation and amendment to the Fiscal Year 2026-2027
budget as follows:

Capital Projects Fund:
Revenues:
Draw From Fund Balance 403.0-000.000-400.0000
Total Revenue

$138,100
$138,100

Expenditures:
Buildings
Total Expenses

$138,100
$138,100

403.0-901.301-977.0000

6.

CITY MANAGER’S REPORT
The City Manager’s Report regularly occurs on the second City Commission meeting of the month.
Additionally, reports from prior months can be viewed on the City’s website.

7.

UNFINISHED BUSINESS

8.

NEW BUSINESS
A.

Resolution to meet in closed session pursuant to MCL § 15.268, Sec.8(1)(e) of the Open
Meetings Act to discuss pending litigation entitled Groth v Hill, et al, U.S. District Court,
Eastern District of Michigan, Court Case No. 23-11355, Honorable David M. Lawson.
(A roll call vote is required, and the vote must be approved by a 2/3 majority of
the commission. The commission will adjourn to closed session after all other
business has been addressed in open session and reconvene to open session
after the closed session, for purposes of taking formal action resulting from the
closed session and for purposes of adjourning the meeting.)

B.

Public Hearing of Necessity for BSD Assessment Renewal
Resolution declaring necessity and approving a Special Assessment District with special
assessments levied in accordance with benefits that will be derived for the properties within
such assessment district. The City Commission further directs the City Manager and City
staff to follow all prescribed requirements and steps detailed in the City Code Chapter 94 for
Special Assessments. The Special Assessment District shall include all properties within the
Birmingham Shopping Districts 1 and 1A (see attached map).

And, the City Commission will meet on September 28, 2026 for the purpose of conducting
the Confirmation of the Assessment Roll for the Birmingham Shopping District Special
Assessment for the properties within the Birmingham Shopping Districts 1 and 1A.
C.

Public Hearing of Necessity for Sidewalk Special Assessment District (SAD) - Quarton Road
Sidewalk Project #9-26 (SW)
WHEREAS, Notice was given pursuant to Section 94-7 of the City Code, to each owner or
party-in-interest of property and lots to be assessed, by first class mail, and by publication in
a newspaper generally circulated in the City; and
WHEREAS, The City Commission has conducted a public hearing and has determined it is
necessary to proceed with the project of installing a new sidewalk where no sidewalk exists
on Quarton Road from Pilgrim Avenue to west of Lakeside Drive; and
WHEREAS, The City has previously established a policy of addressing sidewalk gap closure
by installing a new sidewalk where none exists; and
WHEREAS, The City Commission, after the public hearing, has determined that the Quarton
Road Sidewalk Project, and installing a new sidewalk where none exists, is a necessity and is
in the best interest of the City; and
WHEREAS, The Commission has approved the detailed plans and estimates of cost prepared
by the City Engineer; and
WHEREAS, Formal bids have been received and the actual cost of sidewalk installation has
been determined; and
WHEREAS, The City Engineer has determined the boundaries of new sidewalk located within
the limits of the following streets shall be installed as part of the Quarton Road Sidewalk
Project (Contract #9-26(SW)):
Quarton Road – Pilgrim Avenue to west of Lakeside Drive
WHEREAS, The formula used in making the assessment is 85% of the front-foot costs for
sidewalk improvement are assessed on all properties fronting on the improvement and 25%
of the side-foot costs for improvement are assessed on all residential properties siding on
the improvement (calculated at the rate of $60.00 per ton for aggregate base 21AA, $72.00
per square yard of 4” concrete sidewalk, and $81.00 per square yard of 6” concrete
sidewalk).
THEREFORE LET IT BE RESOLVED, The City Commission has determined that the scope of
the public improvement as described is in the best interest of the City and will benefit the
properties listed in the assessment roll and is a necessity, and the City Commission directs
the Manager to prepare a Special Assessment Roll and present the same to the City
Commission for confirmation and further set a Public Hearing of Confirmation on September
28, 2026 and give notice of same.
Sidewalk
Sidwell Number
Street Address
Estimated
Sidewalk
SAD Costs

19-26-226-031
19-26-226-007
19-26-226-032
19-26-226-033
19-26-226-035
19-26-226-037
19-26-226-036
19-26-226-039
19-26-226-042
19-26-226-043
19-26-226-044
19-26-226-045
19-26-226-041
19-26-226-001
19-26-226-006
D.

$5,607.45
$3,781.65
$1,317.19
$1,317.19
$1,317.19
$1,317.19
$1,317.19
$1,317.19
$1,317.19
$1,317.19
$1,317.19
$1,317.19
$1,317.19
$1,938.00
$9,136.65

Resolution to approve the appropriation and amendment of the fiscal year 2026/2027
budget for construction cost, which includes the low bidder’s cost of $1,305,124.45 and 10%
construction contingency, and engineering costs as follows:
Sidewalk Fund:
Revenues:
101.0-000.000400.0000
Total Revenue
Sidewalk Fund:
101.0-444.000981.0000

Total Expenses
E.

1219 QUARTON RD
1027 QUARTON RD
1584 ASHFORD LN
1573 ASHFORD LN
1595 ASHFORD LN
1536 ASHFORD LN
1548 ASHFORD LN
1510 ASHFORD LN
1537 ASHFORD LN
1560 ASHFORD LN
1524 ASHFORD LN
N/A
1505 ASHFORD LN
1570 PILGRIM AVE
1155 QUARTON RD

Draw from Fund
Balance

$981,600
$981,600

Sidewalk Fund

$981,600
$981,600

Resolution to approve the Hamlet at Bloomfield Manor Project in Bloomfield Township to use
the City's storm sewer for the stormwater outlet of the proposed residential development
plans dated July 21, 2026;
AND
To have the City Attorney proceed with a stormwater agreement with the developer,
Bloomfield Township, and the City.

F.

Resolution to appoint two additional City of Birmingham Community House Foundation
board members at the September 28, 2026, City Commission meeting and to direct the City
Manager and City Clerk to prepare the Notice of Intent to Appoint.

G.

Commission Items for Future Discussion. A motion is required to bring up the item for future
discussion at the next reasonable agenda, no discussion on the topic will happen tonight.

H.

Commission discussion on items from a prior meeting.

9.

REMOVED FROM CONSENT AGENDA

10.

COMMUNICATIONS

11.

A.

Communications regarding Roads and Infrastructure

B.

Communications regarding Zoning

C.

Communications regarding Public Safety

D.

Communication about Flock Cameras

E.

Communication regarding Bistro Ordinance Enforcement

F.

Communication regarding 400 E. Lincoln

REPORTS
A.

12.

Commissioner Reports
1.

Notice of Intention to Appoint to the Birmingham Shopping District

2.

Notice of Intention to Appoint to the Board of Zoning Appeals

3.

Notice of Intention to Appoint to the Environmental Sustainability Committee

4.

Notice of intention to appoint to the City of Birmingham Community House Foundation Board of Directors

B.

Commissioner Comments

C.

Advisory Boards, Committees, Commissions’ Report
1.

Greenwood Cemetery Advisory Board 2025-2026 Annual Report

2.

Greenwood Cemetery Advisory Board - Refund Policy Considerations

D.

Legislation

E.

City Staff

F.

Information Only

ADJOURN

*This agenda was amended on September 11, 2026, at 2:57 p.m. to include New
Business Item F — regarding membership for The City of Birmingham Community House
Foundation and item 11A4 — a notice of intention to appoint to the City of Birmingham
Community House Foundation.
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