The Docket · Government Meeting · DKT-2026-000234

On the agenda: Indianhead Park meeting — SURVEILLANCE CAMERA (Mar 12)

Past ⚠ Agenda Watch Indian Head Park, Illinois · Thursday, March 12, 2026 — 6 months ago

About this record

The published agenda for this March 12 meeting contains: "SURVEILLANCE CAMERA". The meeting has passed; the record and its outcome live here permanently.

WhenThursday, March 12, 2026
Check the agenda document for the meeting time.

WhereIndian Head Park, Illinois

Money$2,341,590.16 was at stake

On the record“SURVEILLANCE CAMERA”

The agenda, word for word

Government public record — the full text of the published document, archived August 3, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

120 pages · scroll to read

Page 1 of 120

Meeting of the President and Board of Trustees
Village of Indian Head Park
201 Acacia Drive
Indian Head Park, IL 60525
Notice and Agenda
Regular Board Meeting
Thursday, March 12, 2026, 7:00 PM
Public Comments may be submitted until 4:30 p.m. the day of the meeting via
[email protected]
Persons may view the meeting on Comcast Channel 6, Facebook, and YouTube (IHP TV).
I.

Call to Order & Roll Call

II.

Pledge of Allegiance

III.

Village President’s Report
A. Arbor Day Proclamation

IV.

Consent Agenda-Motion to Approve

All items are considered to be routine by the Village Board and will be enacted by one
motion. There will be no separate discussion of these items unless a Board Member or
member of the public so requests, in which event the item will be removed from the
Consent Agenda and considered in its normal sequence on the agenda. The purpose of this
is to consolidate and approve several routine administrative items into one motion.
B. Approval of Regular Meeting Minutes of February 12, 2026
C. Approval of Payables for the Period Ending February 28, 2026
D. Approval of Preliminary Financial Report - Month ending February 28, 2026
V.

New Business
E. Presentation and Discussion of the Tentative FY 2026–2027 Budget
F. Discussion – Proposed Ordinance Amending Zoning Code Regulations for Fences
G. Consideration and Approval of Resolution 2026-07: Authorizing Participation in the
Regional Disposal Program
H. Resolution 2026-08: Authorizing participation in the Suburban Tree Consortium
I. Resolution 2026-09: Authorizing the Village President to Execute a Professional

201 Acacia Drive Indian Head Park, Illinois 60525 - Phone (708) 246-3080 Fax (218) 220-3643
www.indianheadpark-il.gov

Page 2 of 120

Services Agreement for Redevelopment of Sacajawea Park
J. Consideration and Approval of Ordinance 2026-06: Amending Chapter 28 of the
Code of Ordinances Regarding Solid Waste
VI.

Old Business

VII.

Public Comments

VIII.

Reports
K. Trustees
L. Village Clerk
M. Village Treasurer
N. Village Attorney
O. Village Administrator
P. Department Heads

IX.

Executive Session (if required)

The Village Board may enter into Executive Session pursuant to the Illinois Open Meetings
Act (5 ILCS 120/2(c)) for the purpose of discussing:
1. Personnel – Section 2(c)(1)
2. Collective Bargaining – Section 2(c)(2)
3. Purchase or Lease of Real Property – Section 2(c)(5)
4. Sale or Lease of Village Property – Section 2(c)(6)
5. Pending or Imminent Litigation – Section 2(c)(11)
6. Review of Executive Session Minutes – Section 2(c)(21)
X.

Adjournment
—---------------------------------

UPCOMING MEETINGS
Tree and Landscape Committee
Economic Development Committee
Finance Committee

Heritage Site Advisory Committee
President and Board of Trustees
Committee of the Whole

March 26, 2026, 7pm
April 7, 2026, 6pm
April 9, 2026, 4pm
April 1, 2026, 6pm
April 8, 2026, 7pm
April 22, 2026, 7pm

201 Acacia Drive Indian Head Park, Illinois 60525 - Phone (708) 246-3080 Fax (218) 220-3643
www.indianheadpark-il.gov

Page 3 of 120

BOARD OF TRUSTEES
REGULAR MEETING MINUTES
February 12, 2026
“Pursuant to 5ILCS 120/2.06(3) minutes of the public meetings shall include, but need not be
limited to a general description of all matters proposed, discussed, or decided and a record of
the votes taken.”
CALL TO ORDER: President Amy Jo Wittenberg

D
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The regular meeting of the Village of Indian Head Park Board of Trustees was held on Thursday,
January 8, 2025, at the Municipal Facility, 201 Acacia Drive, and was convened by President
Wittenberg at 7:00 p.m.
ROLL CALL: Andrez Beltran, Assistant to the Village Administrator/Village Clerk
NAME

President Amy Jo Wittenberg
Trustee Anthony Iannacco
Trustee Cristina Saldana
Trustee Charles Eck
Trustee Eileen Donnersberger
Trustee Danielle Svestka
Trustee James Gazis

PRESENT
X

ABSENT
X

X
X

Members present constituted a Quorum.

ALSO PRESENT
- Gavin Morgan, Village Administrator
- Rick Veenstra, Village Attorney
- Matt Walsh, Police Chief
- Joe Coons, Public Works Director
- Andrez Beltran, Assistant to the Village Administrator
MEMBERS OF THE PUBLIC
There were 3 members of the public present.

II.

PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by President Wittenberg.

Board of Trustees Minutes – February 12, 2026

Page 4 of 120

III.

PRESIDENT’S REPORT
A. Swearing-in of Officer Max Engstrom
Chief Walsh provided background on Officer Engstrom. Chief Walsh reported that he
was a proud graduate of St. Lawrence High School, and attended Indiana Wesleyan
University, where he obtained a criminal justice degree. Chief Walsh added that he was
working full-time at Prairie State College while working part-time with the Village.
Chief Walsh noted that, fortunately, the Village was able to bring him on as a lateral
transfer, and said that Officer Engstrom had been working with them and doing a great
job.

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Chief Walsh then swore in Officer Engstrom.
B. Presentation of Life Saving Award to Corporal Marty Milas

Chief Walsh presented the award to Corporal Martin Milas in recognition of
extraordinary courage, swift action, and unwavering commitment to the preservation
of human life. He recounted that on January 17, 2026, Corporal Milas demonstrated
exceptional presence of mind and selfless dedication by swiftly responding to a motor
vehicle crash victim near I-294 and Wolf Road. At approximately 3:00 a.m., Corporal
Milas located a single-vehicle crash where the driver was ejected from the wreckage.
Chief Walsh continued that Corporal Milas rushed to the scene and identified that the
semi-conscious victim’s head was submerged underwater. He went into the
near-freezing water, and referenced how cold it was at that time, to lift the person’s
head until the fire department arrived and rendered aid. Chief Walsh remarked that his
decisive actions reflected the highest ideals of the Indian Head Park Police Department
and served as an inspiring example of bravery and compassion. He expressed deep
gratitude and respect in honoring his heroic efforts.
Chief Walsh commented that Corporal Milas did a great job, and noted that, after
watching the video, it was absolutely freezing out. Chief Walsh observed that Corporal
Milas, without thought, jumped into the water, saw the person’s head was submerged,
and lifted his head until the fire department arrived. Chief Walsh offered
congratulations, commended him for a great job, and thanked him.

IV.

CONSENT AGENDA

A. Approval of Regular Meeting Minutes of January 8, 2025
B. Approval of Payables for the Period Ending January 31, 2025
C. Approval of Preliminary Financial Report - Month ending January 31, 2025
D. Approval of Updated Financial Policies (Budget, Capital Assets, Investment,
Purchasing)
E. Approval of Resolution 2026-02: Declaring: 2017 Ford Police Interceptor, 2019 Bobcat
Predator Pro 7000 Riding Mower, 2000 Bobcat walk-behind mower as surplus property

Board of Trustees Minutes - February 12, 2026

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F. Consideration and Approval of Resolution 2026-03: Ratifying the purchase of a 2025
Ford Bronco for the Public Works Department
MOTION: Saldana
SECONDED: Gazis

Mr. Morgan presented the Financial Report:
1. The Cash on Hand for December 31, 2025 included $2,341,590.16.
2. Payables for January 2026 amounted to $454,101.28.
3. Total Revenues for January 2026 amounted to $517,416.63.
4. Ending Bank Balance on January 31, 2025 was $2,404,905.51.

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Trustee Eck asked if the Village had received the full amount of its owed property taxes
from the County. Mr. Morgan stated that since January, another approximately $500,000
have been sent to the Village, catching it up on what it was owed. Trustee Eck thanked
him.
Hearing no further questions, President Wittenberg asked for a roll call vote on the
Consent Agenda.
Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (If necessary)

Aye

Nay

Abstain

Absent
X

X
X

The Motion PASSED unanimously.

NEW BUSINESS

G. Consideration and Approval of Resolution 2026-04: Suspending the purchasing
rules and ratifying the purchase of a 2025 Ford Explorer for the Village of Indian
Head Park Police Department
MOTION: Saldana
SECONDED: Eck

Mr. Morgan explained that this was a time-sensitive vehicle purchase. Mr. Morgan
reported that the Village had an opportunity to buy the vehicle from the provider
responsible for the upfitting and aftermarket additions to the police vehicles. Mr. Morgan
indicated that it was a sole-source purchase, which required the suspension of the rules.

Board of Trustees Minutes - February 12, 2026

Page 6 of 120

Mr. Morgan explained that this action was authorized under the Illinois Municipal Code
to set aside the competitive bidding requirements with a two-thirds vote. Mr. Morgan
noted that the purchase had been approved by the President and the Finance Trustee
under Village Code authority. Mr. Morgan further explained that the Village had
completed the purchase and that the request before the Board that evening was for formal
ratification for purposes of compliance and transparency.
Trustee Saldana asked how much the purchase was for.
Mr. Morgan asked the Chief if he remembered the amount, noting that the memo was not
in front of him. Chief Walsh responded that the amount was $47,800.

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President Wittenberg asked if there were any other questions. Hearing none, she called
for a roll call vote.
Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (If necessary)

Aye

Nay

Abstain

Absent
X

X
X

The Motion PASSED unanimously.

H. Consideration and Approval of Resolution 2026-05: Authorizing the Village
President to Execute a Professional Services Agreement with Vicarious
Multimedia for Village Communications Services

MOTION: Saldana
SECONDED: Gazis

H. Approval of Resolution 2026-05 Authorizing the Village President to Execute an
Agreement for Professional Communications Services
Mr. Morgan explained that the item would provide the Village with professional
communications support. He noted that developing a comprehensive communications
plan and strategy had been a goal since his arrival, as the Village previously lacked a
holistic communications approach.
He reported that the proposed contract would be with Vicarious Media. He explained that
the agreement would begin with an initial $2,000 retainer to initiate the process, during
which the consultant would conduct an analysis of the Village’s communications needs
and identify appropriate strategies.

Board of Trustees Minutes - February 12, 2026

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He further explained that following the initial analysis, the agreement would include an
ongoing monthly cost of $3,500. According to him, the consultant would bring a full
team to manage the Village’s social media and overall communications efforts.
He also noted that they had begun discussions with the consultant about working with
CivicPlus to update the Village website, which had not been updated in several years. He
explained that the goal was to make the website more user friendly, easier to navigate,
and more helpful to residents by consolidating information in a single location. He added
that the update would also improve the customer service aspect of the Village’s online
presence.

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He explained that the broader goal of the communications program was to strengthen
transparency, improve consistency, and provide professional communications support
beyond what internal staff currently had the capacity to provide.
He added that the Village had reviewed several other providers and felt that Vicarious
Media demonstrated a strong understanding of the Village’s needs. According to him, the
consultant had experience working with many small communities and regularly worked
with municipalities associated with the Illinois City/County Management Association. He
noted that this experience provided a strong understanding of the needs and perspectives
of smaller municipalities.
He also indicated that discussions were underway about having the consultant assist with
the Village’s printed newsletter, the Village Voice, which is mailed to residents. He
explained that this would help standardize the publication and create a smoother and
more efficient production process.
He concluded by explaining that the request before the Board that evening was to
authorize approval of the base agreement so the Village could begin planning and
coordination with the consultant. He noted that the associated costs had been included in
the proposed FY2027 budget, which would be presented to the Board during the March
and April meetings.
Trustee Eck asked whether there was a maximum cost associated with the agreement and
whether it included a term limit.
Mr. Morgan responded that the agreement would not exceed $3,500 per month moving
forward. He added that the Village would retain the ability to terminate the agreement at
any time with 30 days’ notice.
Trustee Gazis asked Mr. Morgan to briefly explain the specific functions the Village
would receive under the agreement and how those responsibilities were currently being
handled.

Board of Trustees Minutes - February 12, 2026

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Mr. Morgan explained that the program would begin with weekly content coordination
and departmental communications planning. He stated that the consultant would meet
regularly with department heads and senior staff to develop short-term communication
plans identifying upcoming topics and information to share with residents.
He explained that communications would include not only upcoming events but also
information about ongoing work and accomplishments within the Village, such as
infrastructure projects and Public Works operations. He noted that this could include
items such as informational videos, for example a tour of the pump house, to help
residents better understand Village operations.

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He stated that the effort would help residents see how public funds, including property
taxes, grants, and vehicle sticker revenue, were being used within the community. He
observed that much of the Village’s work occurs behind the scenes and often goes
unnoticed unless a problem occurs, even though staff work to prevent those issues from
happening. He explained that the consultant would also develop and maintain a content
calendar that would be regularly updated through ongoing meetings with Village staff.
Mr. Morgan further reported that the firm would manage the Village’s social media
platforms by creating, scheduling, and publishing content for Facebook, Instagram, and
Nextdoor. He noted that the Village planned to begin using Nextdoor more actively. He
explained that social media postings on the administrative side were currently handled on
an ad hoc basis when staff were available to post updates. He noted that the Police
Department maintained a more consistent social media presence because a staff member
regularly managed those updates.
Mr. Morgan added that the consultant would develop a monthly e-newsletter, including
content creation, graphic design, formatting, and distribution. He also reported that the
firm would develop a monthly blog to provide centralized information for residents. He
explained that this could include information particularly useful for seniors and their
families, such as fraud prevention guidance, fall prevention information, and updates
related to senior luncheon programs.
He explained that organizing this information in one location would make it easier for
residents and family members to locate relevant resources.
He also noted that the consultant would assist with redevelopment of the Village website
and help ensure it remained updated and maintained over time.
Mr. Morgan concluded by explaining that these tasks were currently handled by staff and
volunteer elected officials but that the process was inconsistent. He noted that while staff
had wanted to create a more strategic and coordinated communications effort, other
responsibilities often took priority, preventing the Village from dedicating sufficient time
to the effort.

Board of Trustees Minutes - February 12, 2026

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Trustee Eck calculated that at $3,500 per month the annual cost would total
approximately $42,000 and observed that this amount was roughly equivalent to a half or
one-third of a full-time employee.
Mr. Morgan responded that it would be less than half of a full-time employee when
benefits and payroll taxes were considered. He explained that a full-time staff position
would likely cost closer to $100,000 annually when those additional costs were included.
He noted that the agreement would instead provide the Village access to an entire team of
communications professionals.
Trustee Eck asked whether that level of service would be sufficient to accomplish all of
the tasks outlined in the proposed scope of work.

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Mr. Morgan confirmed that it would.

Trustee Eck clarified that the tasks referenced were those listed in the consultant’s scope
of work and asked whether the Village expected those items to be completed within the
first year.
Mr. Morgan confirmed that expectation.

President Wittenberg added that certain services would be considered optional add-ons.
He explained that the Village Voice newsletter and video production services were not
included in the base agreement. He noted that the Village could potentially utilize its
station manager, David, for video production and therefore did not want to commit to
those services immediately. He added that the Village would have the option to add those
services later if needed, and that a decision regarding the Village Voice would be made
once the Village determined how it intended to proceed with that publication.
Trustee Eck concluded by noting that the purpose of the questions was simply to
summarize the costs and benefits of the proposal and thanked Mr. Morgan and President
Wittenberg.
Hearing no further questions, President Wittenberg asked for a roll call vote.
Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (If necessary)

Aye

Nay

Abstain

Absent
X

X
X

X
X
X
X

As any vote creating liabilities for the Village requires a majority of the Village Board,
and as under the Illinois Municipal Code the Village President may vote in such cases a
Board of Trustees Minutes - February 12, 2026

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majority of the corporate authorities (Village Board) is needed, Village Clerk Beltran
called on President Wittenberg.
The motion PASSED unanimously.
I. Consideration and Approval of Resolution 2026-06: Authorizing the Village
President to Execute a Professional Services Agreement with SB Friedman to
provide Development Advisory Services
MOTION: Saldana
SECONDED: Gazis
Mr. Morgan explained that the item involved a market and redevelopment feasibility
analysis for the Triangle area, where the Village recently established both a Tax
Increment Financing (TIF) district and a Business Development District. He noted that
the analysis would benefit that area and represented an investment in the TIF district to
better understand what types of development would be appropriate.

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He explained that the purpose of the analysis was to determine what types of
development would make sense in that location, what would be a reasonable expectation
for redevelopment, and how the Village could help facilitate that development.
He reported that the Economic Development Committee reviewed the full proposed
contract, which had been shared with the Board, and that the total amount would not
exceed $81,000.
Mr. Morgan further explained that the Committee recommended removing the portion of
the proposal related to evaluating hospitality and entertainment uses. He noted that when
considering the surrounding area, there was already a significant amount of
hospitality-related development, and some of those businesses were closing. He added
that there was substantial competition in nearby locations that may be more favorable. As
a result, the Committee believed it might not be worthwhile to spend funds studying that
particular component, although the remaining portions of the analysis were still
considered valuable.
He stated that the study would provide a professional-level market analysis and feasibility
study that would enhance the Village’s ability to evaluate redevelopment opportunities.
He also noted that the expenses would be eligible for future reimbursement from TIF and
Business Development District revenues once those revenues began to accumulate. He
added that completing the study would position the Village to make informed
redevelopment decisions and guide future efforts to attract development.
Trustee Eck observed that the study could be utilized as part of the overall plan for the
Triangle redevelopment area and referenced the potential for TIF reimbursement.

Board of Trustees Minutes - February 12, 2026

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Mr. Morgan confirmed that it could. He explained that once revenue began accumulating
in the TIF account, the Village would be able to reimburse itself for those costs.
President Wittenberg provided additional context for residents who may not have been
following the redevelopment process. She explained that the Village frequently received
feedback about the condition of the Triangle area, with residents describing it as outdated
and an eyesore and asking what plans existed for the site.

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She explained that over the previous eight months the Village had worked to establish
both a Tax Increment Financing district and a Business Development District for the area.
He noted that SB Friedman had completed the work required to establish those districts,
which involved a detailed and legally prescribed process that was finalized and approved
in January.
President Wittenberg explained that the proposed feasibility study represented the next
step in the redevelopment process. The purpose of the study would be to determine what
types of development were appropriate for the area based on market conditions and
economic feasibility, and how the Village could best market the property to potential
developers.
She clarified that although a redevelopment plan existed, there was not yet a specific
developer identified and noted that this often caused confusion among residents who
assumed that a redevelopment plan meant a project had already been selected. Instead,
she explained that the Village was still in the stage of determining the most viable uses
for the site before seeking developers.
President Wittenberg stated that the analysis would help identify the best economic uses
for the property and provide the Village with the information necessary to approach
potential developers or development groups interested in the site.
She acknowledged that the study represented a significant investment but explained that
the Village had not previously had the opportunity to conduct this level of analysis. He
stated that this represented an opportunity to help guide a successful redevelopment
outcome. He also assured the Board and residents that updates would be provided as the
process moved forward.
She noted that the anticipated timeline for the analysis was initially estimated at
approximately three to four months. He indicated that SB Friedman would return to
present its findings to the Board once the study was completed.
Mr. Morgan added that investing in this level of analysis would also signal to potential
developers that the Village was serious about redeveloping the area in a way that aligned
with community priorities while also generating broader benefits.

Board of Trustees Minutes - February 12, 2026

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He noted that the timeline was likely to extend slightly beyond the original estimate and
suggested the results might be available in approximately four to five months, possibly in
June or July.
Hearing no further questions, President Wittenberg asked for a roll call vote.
Aye

Nay

Abstain

Absent
X

X
X
X
X
X
X

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Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (If necessary)

As any vote creating liabilities for the Village requires a majority of the Village Board,
and as under the Illinois Municipal Code the Village President may vote in such cases a
majority of the corporate authorities (Village Board) is needed, Village Clerk Beltran
called on President Wittenberg.
The motion PASSED unanimously.

J. Consideration and Approval of Ordinance 2026-05: Increasing Class AAA Liquor
Licenses for Golden Century Cafe - WITHDRAWN
Mr. Morgan explained the application was withdrawn. Mr. Veenstra stated that there
was no action needed to withdraw it on the agenda. As such, the Board moved to the
next item.

K. Receiving and Filing the Zoning Commission Fence Regulation Report

MOTION: Saldana
SECONDED: Gazis

Mr. Morgan clarified that the action before the Board did not involve adopting an
ordinance that evening. He explained that the motion would only receive and file the
Planning and Zoning Commission’s report on fences.
He stated that the report included the commission’s recommendation to allow fences
along property lines adjacent to certain major roadways, including Wolf Road, Joliet
Road, Plainfield Road, Willow Springs Road, and 65th Street. He noted that this was the
Commission’s primary recommendation and that no additional recommendations were
included.
He further explained that staff was seeking direction from the Board regarding the scope
of a future ordinance. This included determining whether the ordinance should apply only

Board of Trustees Minutes - February 12, 2026

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to those roads or whether additional roadways should be considered. He added that staff
also needed guidance regarding standards such as fence height, materials, openness,
design, and any additional conditions or review processes, including whether enclosed
yards would be permitted.
He explained that once direction was provided, staff would consult with engineers and
code experts to address technical issues and then develop a proposed ordinance for Board
consideration. He indicated that a draft ordinance could potentially be presented as early
as March, but more likely in April.

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Trustee Saldana thanked the Planning and Zoning Commission for their work over
several months. She noted that their review followed the presentation of data gathered
through a resident questionnaire conducted by Village intern Brendan Fleisher, along
with assistance from Mr. Morgan and Mr. Beltran. She stated that the collected data was
presented to the Commission to help inform its evaluation and recommendations.
She stated that the Board now had a report and explained that moving forward would
allow staff to prepare a properly structured ordinance for residents of Indian Head Park.
She requested that staff proceed with engaging an engineering firm to draft specifications
related to fence design, placement, functionality, restrictions, and setback requirements,
taking into account the commission’s recommendations and other relevant considerations.
She also suggested that the Village consider consulting additional professionals
experienced in these matters, such as architects, landscape professionals, or others who
have worked on similar regulatory efforts in small municipalities. She explained that once
those recommendations and specifications were developed, staff should draft a proposed
ordinance incorporating the findings, data, and recommendations and present it to the
Board for consideration.
She then asked Mr. Morgan what timeline could reasonably be expected for preparing
such an ordinance once experts were engaged.
Mr. Morgan responded that April was the most realistic target date. He explained that
March could be possible if the process progressed quickly, but April would be a more
reasonable expectation.
Trustee Saldana stated that the Board would then receive a draft ordinance as an agenda
item at a future meeting, where it could be reviewed, discussed, and potentially amended
before any final action.
Trustee Gazis added that, as the Board liaison to the Planning and Zoning Commission,
he also wanted to recognize the commission’s work gathering information and
conducting its review. He requested that staff also consider allowing enclosed fencing on
properties that abut the major roads identified, specifically Willow Springs Road, Joliet
Road, and Wolf Road.

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He further suggested that staff review existing Village code provisions related to dog runs
and animal enclosures, which he believed were currently contained within Sections 42-14
and 42-15 of the code. He noted that the existing provisions were restrictive and
suggested that they be evaluated as part of the ordinance review process.
He also stated that staff could review approaches taken by other nearby municipalities,
noting that multiple neighboring communities had adopted similar regulations. He
clarified that any new Village ordinance would not override the rules of existing Planned
Unit Developments or Homeowners Associations within the Village, which already
maintain their own guidelines and restrictions.

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Trustee Saldana added that it was important for the ordinance to clearly establish the
permit process so that residents understood that permits were required before
constructing fences or dog runs. She emphasized that the ordinance should also require
proper maintenance of such structures and include penalties if they were not properly
maintained.
Mr. Morgan asked whether she was also requesting public information and education
regarding the ordinance.
Trustee Saldana confirmed that public education would be important so residents
understood their responsibilities regarding permits and property maintenance. She stated
that enforcement provisions should be clearly outlined to allow the Village to address
situations where fences, dog runs, or similar structures were not properly maintained.
She also suggested that the Village utilize its new communications services to help
inform residents about the proposed changes. She recommended using social media,
newsletters, and other communication channels to explain the ordinance and gather
resident feedback during the drafting process.
She noted that clear communication would help avoid situations where residents
constructed improvements without permits and later faced compliance issues. She
concluded by reiterating the importance of ensuring that all fencing projects follow the
proper permitting process.
Hearing no further questions, President Wittenberg asked for a roll call vote.
Name
Trustee Iannacco
Trustee Saldana
Trustee Eck
Trustee Donnersberger
Trustee Svestka
Trustee Gazis
President Wittenberg (If necessary)

Board of Trustees Minutes - February 12, 2026

Aye

Nay

Abstain

Absent
X

X
X
X
X
X

Page 15 of 120

The motion PASSED unanimously.
VI.

OLD BUSINESS: NONE

VII.

PUBLIC COMMENT
Sandy Hayes indicated that she was confused and asked whether a recommendation had
been made that fences would be allowed.
President Wittenberg clarified that the Board had received and filed the report from the
Planning and Zoning Commission. She explained that this meant the Board had formally
received the commission’s report and recommendation.

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She stated that the Planning and Zoning Commission recommended allowing fences on
busy roads. She added that the commission also responded to the five questions that the
Board previously submitted to them, and those responses were included in the report that
had been received and filed.
She further explained that the matter would now return to the Board for additional
discussion and deliberation.
Ms. Hayes acknowledged the clarification and indicated that she had been confused about
the process.
President Wittenberg responded that if there were any questions about the process, they
could be addressed. She explained that the Board would now begin discussing the issue
further. She noted that the commission had provided only a general framework in its
recommendation, and that the Board would now work through the remaining details.
She explained that the commission had provided preferences related to basic elements such
as architectural black aluminum fencing, along with general guidance regarding height and
materials. She stated that the Board would now fill in the remaining details.
She added that if the Board wished to modify or add to the recommendations provided by
the commission, it would have the authority to do so through further discussion and a vote.
Ms. Hayes expressed appreciation for the explanation.

President Wittenberg informed her that if she had additional questions, she could contact
Mr. Morgan or Village staff for further clarification.
President Wittenberg asked if there were any public comments by email. Mr. Beltran
indicated there was and he would read it into the record.
“In response to ICE and homeland security activities in Broadview, neighboring cities, and
nationally, we are asking the village to:

Board of Trustees Minutes - February 12, 2026

Page 16 of 120

D
R
AF
T

- Adopt an ordinance or resolution declaring IHP a “welcoming community”, and prohibit
the use of village property, personnel, or resources for civil immigration enforcement
operations by any federal agency.
- Communicate with our residents on immigration topics through the village’s newsletter
and web site. Share information on relevant topics re: preparedness, resources, and
knowing your rights.
- Other local governments have adopted welcoming community ordinances— most
recently in Lagrange. Some villages have prohibited the use of village property for
immigration enforcement activities, as well.
- They are: WIlmette, Batavia, Berwyn, Carpentersville, Evanston, Skokie, Oak Park
Downers Grove and La Grange. These actions would not be groundbreaking, but
proactive for resident safety.
It is anticipated that ICE activities will resume in Illinois this Spring. Can an ordinance be
adopted, and implemented here soon?
Thank you.

Dayle Holmquist”

VIII.

REPORTS

A. TRUSTEES

Trustee Iannacco
Absent
Trustee Saldana
No Report
Trustee Eck
No Report

Trustee Donnersberger
Absent
Trustee Svestka
Absent
Trustee Gazis
No Report

B. VILLAGE CLERK

Board of Trustees Minutes - February 12, 2026

Page 17 of 120

Mr. Beltran informed the Board that the Village had begun receiving building permit
applications and noted that it was becoming permit season. He encouraged residents
considering construction or improvement projects to contact the Village.
Mr. Beltran explained that the Village had implemented a new permit process through
BS&A and that staff had been cross-trained on the system. He noted that the system
improved speed and efficiency on the administrative side of the process and also allowed
residents and contractors to submit online payments.

D
R
AF
T

President Wittenberg thanked staff for their work related to the implementation of the
new BS&A system. She explained that the system was primarily used for accounting but
also included a module for building permits. The Village was in the process of optimizing
the building permit process and noted that the implementation was being completed step
by step.
President Wittenberg stated that residents and contractors could now make permit
payments online through BS&A and indicated that additional improvements would be
introduced in the future. She observed that the Village was transitioning from a somewhat
archaic system to a more modernized platform and expressed appreciation for the staff’s
work on the transition.

C. VILLAGE TREASURER

No report.

D. VILLAGE ATTORNEY
No report.

E. VILLAGE ADMINISTRATOR

Mr. Morgan reported that he emailed the Board a Village Board calendar. He explained
that it outlined the Board schedule along with key legal requirements and deadlines,
allowing members to see the rhythm of the municipal year in one snapshot. He noted that
it included the timing for the budget, the tax levy, the audit, and other required deadlines.
He invited Board members to reach out if they had questions or needed clarification.
He also reported that shortly before the meeting began, he received a draft Project Use
Agreement related to the regional disposal program associated with the new waste
hauling franchise agreement. He stated that he would review it and likely present it to the
Board at the March meeting.

Board of Trustees Minutes - February 12, 2026

Page 18 of 120

He further reported that amendments to the Village’s municipal code related to waste
hauling would be brought forward so that everything aligned with the new franchise
agreement the Board previously approved. He explained that the agreement had been
finalized following the authorization and direction given at the last meeting. According to
him, it had been sent to Shawn Flood at SBC and returned earlier in the week, confirming
that the new program would begin May 1.
He also reported that the Village was expecting draft public education materials from the
waste hauling provider. He explained that they would include information about the new
program, composting, recycling, and other changes. Once received, staff would review
them, return comments quickly, and distribute the materials to the public as soon as
possible, noting that the Village had already been receiving many questions.

D
R
AF
T

He added that residents who visited Village Hall during the week to purchase garbage
stickers were advised to buy only enough to last through April, since stickers would no
longer be required after May 1 under the new program.
He concluded by reporting that the Village budget process remained on schedule. The
tentative budget would be presented at the March meeting and the final budget would
come before the Board for approval in April. He noted that staff had been working
closely with the Finance Committee to review the budget department by department and
that the committee would review it once more before the March Board meeting.

F. DEPARTMENT HEAD REPORTS
POLICE

Chief Walsh reported that he planned to meet with Chief Clem from Countryside to
discuss the possibility of having them house Indian Head Park prisoners overnight.
He also reported that the Village had begun preparing for upcoming contract negotiations.
He explained that he had been working with the President, the Village Administrator, and
Ms. Azbil from accounting to develop a salary plan and other items in advance of
negotiations. According to him, the goal was to stay ahead of the process and avoid
prolonged negotiations or retroactive back pay, noting that some departments experience
negotiations that extend for several years. He expressed confidence that they had
established a strong foundation and indicated that he expected the negotiations to proceed
smoothly.
He also announced that Lee Zetland, who had served as a part-time officer in Indian Head
Park for 22 years and worked for 43 years at the Brookfield Zoo, would be holding a
retirement party. He reported that it would take place at the Stadium Club at the MAX in
McCook, located at 4740 Vernon Avenue. He stated that anyone seeking additional
information could contact him and noted that it was expected to be well attended because
Zetland was a well-respected officer and longtime ambassador for the community. He
added that he planned to attend.

Board of Trustees Minutes - February 12, 2026

Page 19 of 120

PUBLIC WORKS
Mr. Coons provided several updates. He reported that a bid opening for the chlorine room
project at the pump house was scheduled for Tuesday, February 24. He explained that this
would be the second bid opening because no bids were received during the initial round.
According to him, several companies had pulled the project specifications, suggesting
bids would likely be received this time.
He also provided an update on the louver replacement project for the Public Works
building. He explained that the plans had been completed and that he had begun
contacting vendors to obtain pricing.

D
R
AF
T

He further reported that the Village had been working on an Urban Forestry Management
Plan with Pinh High Solutions. He explained that the firm prepared a comprehensive
management plan and that staff made minor adjustments to ensure it remained budget
friendly.
He stated that they now had a final draft and that he would discuss next steps with Mr.
Morgan. He indicated that it would be presented to the Landscape Committee at its next
meeting, with the goal of eventually adopting the plan.
He also reported that the Village had begun receiving salt deliveries for the winter season.
According to him, the Village ordered 300 tons of salt and had already received the first
75 tons.

IX. ADJOURNMENT

Trustee Saldana made the MOTION to adjourn. Trustee Gazis SECONDED. With no
objections, the regular meeting was adjourned at 7:54p.m. The next regular scheduled meeting
will be held on Thursday, March 12, 2026 at 7:00 p.m.
Respectfully Submitted,
Andrez Beltran
Assistant to the Village Administrator/Village Clerk

Board of Trustees Minutes - February 12, 2026

Page 20 of 120

Village of Indian Head Park
Financial Summary
For the Month Ending February 2026
Cash on Hand

January 31, 2026

All Payments

February 2026

$412,865.99

Total Revenues

February 2026

$420,878.38

Ending Bank Balance

February 28, 2026

2,404,905.51

2,412,917.90

Page 21 of 120

Current Bank Balances
February 2026

Countryside Bank Account

Jan-26
Interest %
Ending Balance

Feb-26
Interest %
Ending Balance

AP Operating Account

Payroll Account

Revenue Deposit Account

131.00

6,282.00

Water & Sewer

Money Market Account

813,359.02

3.90%

722,219.56

3.86%

PD Seizure Account

45,308.76

3.89%

45,440.69

3.86%

State Shared Revenues

869,779.42

3.89%

960,334.11

3.86%

MONTH END TOTAL

$ 1,728,578.20

$ 1,734,276.36

Illinois Funds Account
Savings 2160

564,297.44

3.827%

566,285.50

3.796%

Savings 1838

112,029.87

3.827%

112,356.04

3.796%

MONTH END TOTAL

676,327.31

678,641.54

GRAND TOTAL

$ 2,404,905.51

$ 2,412,917.90

Page 22 of 120

February 2026
NAME

DATE

ACH WITHDRAWALS
IPBC and DELTA DENTAL
IMRF
COUNTRYSIDE BANK FEES
MERCH BANKCARD FEE/HEARTLAND/POSTAGE
USPS
AFLAC
ADP - PAYROLL FEES
TOTAL ACH DEBITS

AMOUNT

$39,466.05
$30,374.23
$787.36
$309.35
$929.17
$623.40
$976.91
$73,466.47

MANUALLY ENTERED CHECKS
TOTAL MANUALLY ENTERED CHECKS

$0.00

CHECK RUNS (SEE ATTACHED FOR DETAIL)

$179,560.99

TOTAL CHECK RUNS

$179,560.99

TOTAL ALL NON-PAYROLL EXPENSES

$253,027.46

PAYROLL

2/4/2026
2/18/2026

TOTAL PAYROLL
TAXES

$53,176.51
$50,273.84

$103,450.35
2/4/2026
2/18/2026

$29,771.65
$26,616.53

TOTAL TAXES

$56,388.18

GRAND TOTAL ALL PAYMENTS

$412,865.99

Page 23 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026

GL Number

Description

Fund: 01 GENERAL FUND
Account Category: Revenues
Department: 00
01-00-4103 CORPORATE PURPOSE
01-00-4105 POLICE PROTECTION
01-00-4107 STREETS & BRIDGES
01-00-4109 IMRF
01-00-4111 LIABILITY INSURANCE
01-00-4113 AUDIT
01-00-4115 FICA
01-00-4202 ELECTRICITY TAXES
01-00-4203 GREEN ELECTRICITY CONTRIBUTION
01-00-4205 NATURAL GAS TAXES
01-00-4209 TELECOMMUNICATION
01-00-4305 CATV FRANCHISE
01-00-4306 PEG FEES
01-00-4402 STATE GAMING TAX
01-00-4403 STATE INCOME TAX
01-00-4405 STATE SALES TAX
01-00-4406 STATE LOCAL USE TAX
01-00-4407 PERSONAL PROPERTY REPL TAX
01-00-4408 NON HOME RULE TAX
01-00-4413 CANNABIS USE TAX
01-00-4503 BUILDING PERMITS
01-00-4505 BUSINESS LICENSES
01-00-4506 LIQUOR LICENSES
01-00-4509 MISCELLANEOUS LICENSES
01-00-4511 ALARM FEES
01-00-4602 COURT & TRAFFIC FINES
01-00-4603 LOCAL ADJUDICATION FINES
01-00-4700 SALE OF ASSETS
01-00-4710 VILLAGE VOICE ADVERTISING
01-00-4711 CELL TOWER REVENUE
01-00-4712 HEALTH INSURANCE REIMBURSEMENT
01-00-4713 HEALTH INSPECTIONS
01-00-4714 ELEVATOR INSPECTIONS
01-00-5102 INTEREST INCOME
01-00-5103 STATE GRANTS
01-00-5104 GRANTS-OTHER
01-00-5105 MISCELLANEOUS INCOME
01-00-5108 CABLE STATION GRANT
01-00-5110 POLICE GRANTS
01-00-5111 TREE GRANT
01-00-5112 MISC GRANTS
01-00-5113 NATIONAL NIGHT OUT DONATIONS
01-00-5114 NATIONAL NIGHT OUT DONATIONS
01-00-5116 HERITAGE CENTER DONATIONS
01-00-5118 MISC. DONATIONS
01-00-5121 GARDEN PLOT DONATIONS
01-00-5150 PROCEEDS FROM LOANS
01-00-5200 GAIN ON INVESTMENT
03/06/2026 11:00 AM

25-26
Amended
Budget

YTD Balance

Activity For

02/28/2026

674,143.00
132,859.00
35,000.00
119,282.00
80,183.00
15,975.00
124,690.00
95,000.00
15,000.00
60,000.00
45,000.00
95,000.00
0.00
160,000.00
700,000.00
310,000.00
150,000.00
2,000.00
185,000.00
6,500.00
65,000.00
150,000.00
25,000.00
0.00
1,000.00
40,000.00
750.00
0.00
2,500.00
76,080.00
0.00
3,500.00
6,400.00
125,000.00
0.00
0.00
20,000.00
0.00
0.00
25,000.00
0.00
1,000.00
0.00
0.00
0.00
0.00
0.00
0.00

310,643.50
60,494.73
352.29
54,312.94
36,509.62
7,274.05
56,737.61
81,570.33
8,340.00
53,921.21
35,604.93
38,618.23
6,066.65
139,700.00
627,236.25
315,561.68
30,658.17
1,592.08
186,619.71
5,078.81
20,354.82
198,220.00
24,600.00
45.00
0.00
57,859.01
0.00
14,800.00
1,815.00
64,565.34
43,623.12
500.00
0.00
59,546.00
0.00
13,855.84
34,813.20
42,905.00
11,895.90
0.00
0.00
1,000.00
0.00
0.00
0.00
2,182.00
0.00
0.00

50,263.64
9,788.34
0.00
8,788.10
5,907.44
1,176.98
9,180.43
9,522.47
8,340.00
10,835.09
3,588.72
13,835.88
3,990.51
13,424.54
61,972.10
39,245.65
2,393.01
0.00
26,314.18
490.28
441.89
225.00
0.00
0.00
0.00
3,710.00
0.00
0.00
0.00
6,562.75
10,956.09
0.00
0.00
2,496.38
0.00
0.00
(151,463.90)
42,905.00
11,895.90
0.00
0.00
0.00
0.00
0.00
0.00
535.00
0.00
0.00

Available
Balance
02/28/2026

363,499.50
72,364.27
34,647.71
64,969.06
43,673.38
8,700.95
67,952.39
13,429.67
6,660.00
6,078.79
9,395.07
56,381.77
(6,066.65)
20,300.00
72,763.75
(5,561.68)
119,341.83
407.92
(1,619.71)
1,421.19
44,645.18
(48,220.00)
400.00
(45.00)
1,000.00
(17,859.01)
750.00
(14,800.00)
685.00
11,514.66
(43,623.12)
3,000.00
6,400.00
65,454.00
0.00
(13,855.84)
(14,813.20)
(42,905.00)
(11,895.90)
25,000.00
0.00
0.00
0.00
0.00
0.00
(2,182.00)
0.00
0.00
Page:

1/16

% Bdgt
Used

46.08
45.53
1.01
45.53
45.53
45.53
45.50
85.86
55.60
89.87
79.12
40.65
100.00
87.31
89.61
101.79
20.44
79.60
100.88
78.14
31.32
132.15
98.40
100.00
0.00
144.65
0.00
100.00
72.60
84.87
100.00
14.29
0.00
47.64
0.00
100.00
174.07
100.00
100.00
0.00
0.00
100.00
0.00
0.00
0.00
100.00
0.00
0.00

Page 24 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026
25-26
Amended
Budget

YTD Balance

Activity For

02/28/2026

3,546,862.00

2,649,473.02

207,321.47

897,388.98

74.70

3,546,862.00

2,649,473.02

207,321.47

897,388.98

74.70

2,000.00
12,000.00
500.00
1,000.00

2,070.56
4,000.00
0.00
481.34

0.00
1,500.00
0.00
0.00

(70.56)
8,000.00
500.00
518.66

103.53
33.33
0.00
48.13

15,500.00

6,551.90

1,500.00

8,948.10

42.27

343,408.00
6,000.00
6,000.00
25,720.00
39,570.00
28,662.00
25,000.00
18,000.00
14,000.00
3,200.00
15,000.00
3,000.00
10,000.00
3,000.00
10,000.00
10,000.00
2,500.00
0.00
1,000.00
0.00
2,000.00
124,800.00
18,910.00
6,000.00
0.00
0.00
5,000.00
3,500.00

255,917.24
4,846.17
597.40
18,905.15
19,303.33
38,844.33
36,075.92
12,038.65
63,255.33
0.00
19,332.66
0.00
1,287.86
18,867.94
9,029.96
7,800.00
5,209.60
0.00
1,711.36
0.00
580.12
93,900.00
10,992.80
6,536.69
249.80
2,049.19
12,556.84
4,356.11

23,236.69
461.54
0.00
1,691.62
2,266.68
3,775.89
0.00
586.28
976.91
0.00
0.00
0.00
0.00
0.00
2,071.77
0.00
0.00
0.00
716.18
0.00
0.00
14,800.00
0.00
252.51
0.00
665.09
0.00
3.00

87,490.76
1,153.83
5,402.60
6,814.85
20,266.67
(10,182.33)
(11,075.92)
5,961.35
(49,255.33)
3,200.00
(4,332.66)
3,000.00
8,712.14
(15,867.94)
970.04
2,200.00
(2,709.60)
0.00
(711.36)
0.00
1,419.88
30,900.00
7,917.20
(536.69)
(249.80)
(2,049.19)
(7,556.84)
(856.11)

74.52
80.77
9.96
73.50
48.78
135.53
144.30
66.88
451.82
0.00
128.88
0.00
12.88
628.93
90.30
78.00
208.38
0.00
171.14
0.00
29.01
75.24
58.13
108.94
100.00
100.00
251.14
124.46

Total Dept 21 - ADMINISTRATION

724,270.00

644,244.45

51,504.16

80,025.55

88.95

Department: 31 PUBLIC WORKS
01-31-6102 REGULAR SALARIES
01-31-6104 OVERTIME
01-31-6105 SOCIAL SECURITY/MEDICARE
01-31-6107 PENSION
01-31-6108 HEALTH BENEFITS

165,360.00
25,000.00
14,639.00
20,303.00
22,599.00

145,682.85
14,319.28
11,879.68
14,051.77
36,094.89

14,029.91
3,212.33
1,285.73
1,849.52
3,500.87

19,677.15
10,680.72
2,759.32
6,251.23
(13,495.89)

88.10
57.28
81.15
69.21
159.72

GL Number

Description

Fund: 01 GENERAL FUND
Account Category: Revenues
Department: 00
Total Dept 00
Revenues
Account Category: Expenditures
Department: 11 PRESIDENT AND VILLAGE BOARD
01-11-6243 MEETINGS/CONF/TRAINING
01-11-6245 MEMBERSHIP FEES
01-11-6247 MISC. EXPENSE
01-11-6426 OFFICE EQUIPMENT/FURNITURE
Total Dept 11 - PRESIDENT AND VILLAGE
BOARD
Department: 21 ADMINISTRATION
01-21-6102 REGULAR SALARIES
01-21-6103 AUTO ALLOWANCE
01-21-6104 OVERTIME
01-21-6105 SOCIAL SECURITY/MEDICARE
01-21-6107 PENSION
01-21-6108 HEALTH BENEFITS
01-21-6202 PROF SERVICES/CONSULTANT
01-21-6204 PROF SERVICES- IT CONSULTING
01-21-6207 PROF SERVICES-DATA PROCESSING
01-21-6215 CODIFICATION SERVICES
01-21-6217 WEBSITE MAINTENANCE
01-21-6230 EQUIPMENT MAINTENANCE
01-21-6243 MEETINGS/CONF/TRAINING
01-21-6245 MEMBERSHIP FEES
01-21-6247 MISC. EXPENSE
01-21-6248 GARBAGE STICKERS
01-21-6250 POSTAGE
01-21-6253 INSURANCE ALLOCATION
01-21-6254 PUBLICATIONS/LEGAL NOTICES
01-21-6255 PROCESSING FEES
01-21-6273 TELEPHONE/COMMUNICATION
01-21-6300 ACCOUNTING SERVICES
01-21-6303 OTHER PROFESSIONAL SERVICES
01-21-6338 OFFICE SUPPLIES
01-21-6342 PERIODICALS
01-21-6351 PEG FEES
01-21-6410 COMPUTER SOFTWARE
01-21-6426 OFFICE EQUIPMENT

03/06/2026 11:00 AM

Available
Balance
02/28/2026

Page:

2/16

% Bdgt
Used

Page 25 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026

GL Number

Description

Fund: 01 GENERAL FUND
Account Category: Expenditures
Department: 31 PUBLIC WORKS
01-31-6200 PROF SERVICES-ENGINEERING
01-31-6201 ENGINEERING-DEVELOPER/PROP.OWNER
01-31-6202 PROF SERVICES/CONSULTANT
01-31-6219 LANDSCAPING/LEAF REM
01-31-6221 DRAINAGE MAINTENANCE
01-31-6225 STREET LIGHT MAINTENANCE
01-31-6228 EQUIPMENT RENTAL
01-31-6230 EQUIPMENT/VEHICLE MAINTENANCE
01-31-6243 MEETINGS/CONF/TRAINING
01-31-6245 MEMBERSHIP FEES
01-31-6247 MISC. EXPENSE
01-31-6261 TREE MAINTENANCE
01-31-6265 STREETS & PKWYS MAINTENANCE
01-31-6266 GIS MAPPING
01-31-6272 STORM SEWERS MAINTENANCE
01-31-6273 TELEPHONE/COMMUNICATION
01-31-6274 LIABILITY INSURANCE ALLOCATION
01-31-6276 UNEMPLOYMENT INSURANCE
01-31-6299 PROF SERVICES-TREE CONSULTANT
01-31-6308 CLOTHING & UNIFORMS
01-31-6316 GAS & OIL
01-31-6317 UTILITY EXPENSE
01-31-6320 OPERATING SUPPLIES
01-31-6322 MATERIALS TO MAINTAIN DRAINAGE
01-31-6329 MATERIALS TO MAINTAIN STORM SEWER
01-31-6330 MATERIALS TO MAINTAIN STS/PKWY
01-31-6332 VEHICLE MAINTENANCE
01-31-6338 OFFICE SUPPLIES
01-31-6345 SAFETY EQUIPMENT
01-31-6346 TOOLS & HARDWARE
01-31-6347 MISC EXPENSE
01-31-6348 TREE PROGRAM
01-31-6414 CONSTRUCTION-STORM SEWER
01-31-6426 OFFICE EQUIPMENT
01-31-6438 VEHICLES/OTHER EQUIPMENT
01-31-7001 TREE GRANT EXPENSES
Total Dept 31 - PUBLIC WORKS
Department: 41 POLICE
01-41-6100 GRANT REG/OT SALARY
01-41-6102 REGULAR SALARIES
01-41-6104 OVERTIME
01-41-6105 SOCIAL SECURITY/MEDICARE
01-41-6107 PENSION
01-41-6108 HEALTH BENEFITS
01-41-6110 PSEBA INSURANCE
01-41-6202 PROF SERVICES/CONSULTANT
01-41-6204 PROF SERVICES- IT CONSULTING
03/06/2026 11:00 AM

25-26
Amended
Budget

YTD Balance

Activity For

Available
Balance

02/28/2026

25,000.00
0.00
13,000.00
0.00
2,000.00
0.00
2,000.00
15,000.00
2,000.00
550.00
500.00
20,000.00
4,000.00
5,000.00
25,000.00
5,000.00
0.00
0.00
0.00
2,000.00
10,500.00
5,000.00
8,500.00
0.00
0.00
0.00
5,500.00
2,500.00
5,000.00
2,500.00
0.00
27,500.00
0.00
0.00
0.00
0.00

6,641.98
0.00
11,653.75
0.00
0.00
0.00
0.00
6,518.97
211.60
409.00
0.00
24,590.00
1,505.35
0.00
9,962.50
657.46
0.00
0.00
0.00
1,949.80
5,499.91
907.33
2,487.80
0.00
0.00
0.00
1,585.94
1,649.48
362.32
494.76
0.00
14,174.50
0.00
0.00
29,850.63
0.00

1,249.75
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
398.32
0.00
167.00
0.00
0.00
0.00
230.00
0.00
0.00
24.29
0.00
0.00
0.00
0.00
29,850.63
0.00

18,358.02
0.00
1,346.25
0.00
2,000.00
0.00
2,000.00
8,481.03
1,788.40
141.00
500.00
(4,590.00)
2,494.65
5,000.00
15,037.50
4,342.54
0.00
0.00
0.00
50.20
5,000.09
4,092.67
6,012.20
0.00
0.00
0.00
3,914.06
850.52
4,637.68
2,005.24
0.00
13,325.50
0.00
0.00
(29,850.63)
0.00

26.57
0.00
89.64
0.00
0.00
0.00
0.00
43.46
10.58
74.36
0.00
122.95
37.63
0.00
39.85
13.15
0.00
0.00
0.00
97.49
52.38
18.15
29.27
0.00
0.00
0.00
28.84
65.98
7.25
19.79
0.00
51.54
0.00
0.00
100.00
0.00

435,951.00

343,141.55

55,798.35

92,809.45

78.71

0.00
1,352,094.00
100,000.00
124,695.00
172,943.00
123,543.00
8,648.00
2,500.00
20,000.00

0.00
1,085,050.62
126,059.16
90,302.06
90,152.41
149,730.43
0.00
5,693.09
15,251.40

0.00
108,837.10
1,191.41
8,206.54
9,726.23
15,828.04
0.00
(1,665.00)
586.28

0.00
267,043.38
(26,059.16)
34,392.94
82,790.59
(26,187.43)
8,648.00
(3,193.09)
4,748.60

0.00
80.25
126.06
72.42
52.13
121.20
0.00
227.72
76.26

02/28/2026

Page:

3/16

% Bdgt
Used

Page 26 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026

GL Number

Description

Fund: 01 GENERAL FUND
Account Category: Expenditures
Department: 41 POLICE
01-41-6205 PROF SERVICES-ANIMAL CONTROL
01-41-6230 EQUIPMENT/VEHICLE MAINTENANCE
01-41-6240 OPEB EXPENSE
01-41-6243 MEETINGS/CONF/TRAINING
01-41-6244 COMPUTER SOFTWARE
01-41-6245 MEMBERSHIP FEES
01-41-6246 LEXIPOL POLICY MANUAL
01-41-6247 MISC. EXPENSE
01-41-6249 PRINTING
01-41-6250 POSTAGE
01-41-6273 TELEPHONE/COMMUNICATION
01-41-6274 LIABILITY INSURANCE ALLOCATION
01-41-6308 CLOTHING & UNIFORMS
01-41-6316 GAS & OIL
01-41-6332 VEHICLE MAINTENANCE
01-41-6338 OFFICE SUPPLIES
01-41-6345 SAFETY EQUIPMENT
01-41-6426 OFFICE EQUIPMENT
01-41-6427 REVIEW
01-41-6438 VEHICLES/OTHER EQUIPMENT
Total Dept 41 - POLICE

25-26
Amended
Budget

YTD Balance

Activity For

Available
Balance

02/28/2026

0.00
15,000.00
0.00
20,000.00
13,600.00
4,500.00
4,500.00
500.00
2,200.00
0.00
20,000.00
0.00
18,000.00
30,000.00
1,500.00
3,000.00
15,000.00
0.00
0.00
0.00

0.00
11,879.93
0.00
21,479.02
11,900.00
8,763.75
0.00
626.33
0.00
79.10
6,105.83
0.00
12,460.27
23,942.92
8,057.79
2,532.97
11,443.20
0.00
0.00
50,740.00

0.00
287.76
0.00
0.00
1,050.00
3,500.00
0.00
0.00
0.00
0.00
53.18
0.00
429.08
2,656.93
3,765.82
7.53
750.00
0.00
0.00
0.00

0.00
3,120.07
0.00
(1,479.02)
1,700.00
(4,263.75)
4,500.00
(126.33)
2,200.00
(79.10)
13,894.17
0.00
5,539.73
6,057.08
(6,557.79)
467.03
3,556.80
0.00
0.00
(50,740.00)

0.00
79.20
0.00
107.40
87.50
194.75
0.00
125.27
0.00
100.00
30.53
0.00
69.22
79.81
537.19
84.43
76.29
0.00
0.00
100.00

02/28/2026

% Bdgt
Used

2,052,223.00

1,732,250.28

155,210.90

319,972.72

84.41

Department: 51 BUILDINGS AND GROUNDS
01-51-6234 GARAGE MAINTENANCE
01-51-6239 MAINT/IMPROVEMENTS-HERITAGE CT
01-51-6249 VILLAGE HALL/POLICE MAINTENANCE
01-51-6251 CUSTODIAL SERVICES
01-51-6252 LANDSCAPE MANAGEMENT
01-51-6314 GARAGE SUPPLIES
01-51-6318 LANDSCAPE SUPPLIES
01-51-6336 MAINT SUPPLIES-VILL HALL/POLIC
01-51-6337 KELLI'S PLAYGROUND/SACAJAWEA
01-51-6339 ARROWHEAD MEMORIAL POINTE
01-51-6340 HERITAGE CENTER
01-51-6341 BLACKHAWK PARK
01-51-6448 BLACKHAWK PARK IMPROVEMENTS

20,000.00
0.00
25,000.00
17,000.00
35,000.00
12,000.00
3,200.00
5,000.00
4,500.00
500.00
8,000.00
1,000.00
0.00

8,061.90
0.00
13,650.45
13,608.00
21,875.00
5,752.84
111.40
2,245.69
4,349.49
0.00
2,488.50
107.98
0.00

1,122.72
0.00
2,977.24
1,512.00
0.00
145.27
0.00
0.00
42.18
0.00
2,488.50
0.00
0.00

11,938.10
0.00
11,349.55
3,392.00
13,125.00
6,247.16
3,088.60
2,754.31
150.51
500.00
5,511.50
892.02
0.00

40.31
0.00
54.60
80.05
62.50
47.94
3.48
44.91
96.66
0.00
31.11
10.80
0.00

Total Dept 51 - BUILDINGS AND GROUNDS

131,200.00

72,251.25

8,287.91

58,948.75

55.07

Department: 55 BUILDING
01-55-6200 PROF SERVICES-ENGINEERING
01-55-6206 PROF SERVICES-BUILDING INSPECT
01-55-6208 PROF SERVICES-ELEVATOR INSP
01-55-6209 PROF SERVICES-HEALTH INSPECTION
01-55-6212 PROF SERVICES-PLAN REVIEW/PLAN
01-55-6252 LANDSCAPE MANAGEMENT
01-55-6258 HYDRANT TESTING
01-55-6259 PLANNING SERVICES

1,500.00
20,000.00
2,000.00
1,600.00
15,000.00
0.00
0.00
50,000.00

0.00
5,500.00
1,190.00
935.00
35,584.79
0.00
0.00
90,363.81

0.00
100.00
525.00
0.00
265.00
0.00
0.00
3,911.70

1,500.00
14,500.00
810.00
665.00
(20,584.79)
0.00
0.00
(40,363.81)

0.00
27.50
59.50
58.44
237.23
0.00
0.00
180.73

90,100.00

133,573.60

4,801.70

(43,473.60)

148.25

Total Dept 55 - BUILDING
03/06/2026 11:00 AM

Page:

4/16

Page 27 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026
25-26
Amended
Budget

YTD Balance

Activity For

02/28/2026

0.00

1,000.00
10,000.00
3,000.00
500.00
500.00

0.00
1,850.00
0.00
400.00
695.00

0.00
0.00
0.00
0.00
0.00

1,000.00
8,150.00
3,000.00
100.00
(195.00)

0.00
18.50
0.00
80.00
139.00

15,000.00

2,945.00

0.00

12,055.00

19.63

50,000.00
25,000.00
5,000.00
14,000.00
50,000.00
0.00
17,000.00
7,500.00
4,500.00
13,000.00
2,400.00
10,200.00
197,500.00

19,350.00
16,930.68
2,469.65
6,048.27
0.00
0.00
19,810.32
0.00
8,694.57
0.00
0.00
7,650.00
0.00

1,756.25
60.33
0.00
0.00
0.00
0.00
1,758.84
0.00
6,808.45
0.00
0.00
0.00
0.00

30,650.00
8,069.32
2,530.35
7,951.73
50,000.00
0.00
(2,810.32)
7,500.00
(4,194.57)
13,000.00
2,400.00
2,550.00
197,500.00

38.70
67.72
49.39
43.20
0.00
0.00
116.53
0.00
193.21
0.00
0.00
75.00
0.00

396,100.00

80,953.49

10,383.87

315,146.51

20.44

3,860,344.00

3,015,911.52

287,486.89

844,432.48

78.13

TOTAL REVENUES
TOTAL EXPENDITURES

3,546,862.00
3,860,344.00

2,649,473.02
3,015,911.52

207,321.47
287,486.89

897,388.98
844,432.48

74.70
78.13

NET OF REVENUES & EXPENDITURES:

(313,482.00)

(366,438.50)

(80,165.42)

52,956.50

GL Number

Description

Fund: 01 GENERAL FUND
Account Category: Expenditures
Department: 61 REVIEW
01-61-6254 PUBLICATIONS/LEGAL NOTICES
Total Dept 61 - REVIEW
Department: 81 FIRE AND POLICE COMMISSION
01-81-6203 PROF SERVICES-LEGAL
01-81-6241 PROF SERVICES-TESTING
01-81-6243 MEETINGS/CONF/TRAINING
01-81-6245 MEMBERSHIP FEES
01-81-6254 PUBLICATIONS/LEGAL NOTICES
Total Dept 81 - FIRE AND POLICE COMMISSION
Department: 92 GENERAL
01-92-6203 PROF SERVICES-LEGAL
01-92-6216 COMMUNITY RELATIONS
01-92-6226 EMPLOYEE RELATIONS
01-92-6267 VILLAGE VOICE
01-92-6270 INSURANCE PREMIUM
01-92-6271 STORM SEWER DRAINAGE STUDY
01-92-6273 TELEPHONE/COMMUNICATION
01-92-6275 IRMA DEDUCTIBLE
01-92-6276 UNEMPLOYMENT INSURANCE
01-92-6278 AUDIT EXPENSE
01-92-6297 ADJUDICATION
01-92-6298 PROF SERVICES-PROSECUTOR
01-92-6500 DEBT SERVICE
Total Dept 92 - GENERAL
Expenditures

Available
Balance
02/28/2026

% Bdgt
Used

Fund 01 - GENERAL FUND:

03/06/2026 11:00 AM

Page:

5/16

Page 28 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026

GL Number

Description

Fund: 02 WATER AND SEWER FUND
Account Category: Revenues
Department: 00
02-00-4716 WATER USAGE
02-00-4718 FINANCE CHARGES-SEWER
02-00-4719 FINANCE CHARGES-WATER
02-00-4722 SEWER CHARGES
02-00-4723 WATER FLAT RATE
02-00-4725 SEWER FLAT RATE
02-00-5100 NSF
02-00-5102 INTEREST INCOME
02-00-5105 MISCELLANEOUS INCOME
02-00-5141 BOND PROCEEDS
02-00-5200 GAIN ON INVESTMENT
Total Dept 00
Revenues
Account Category: Expenditures
Department: 85 WATER
02-85-6102 REGULAR SALARIES
02-85-6104 OVERTIME
02-85-6105 SOCIAL SECURITY/MEDICARE
02-85-6107 PENSION
02-85-6108 HEALTH BENEFITS
02-85-6200 PROF SERVICES-ENGINEERING
02-85-6202 PROF SERVICES/CONSULTANT
02-85-6210 PROF SERVICES-LABORATORY
02-85-6213 PROF SERVICES-RESERVOIR INSPECT
02-85-6228 EQUIPMENT RENTAL
02-85-6230 EQUIPMENT/VEHICLE MAINTENANCE
02-85-6243 MEETINGS/CONF/TRAINING
02-85-6244 SOFTWARE MAINTENANCE
02-85-6245 MEMBERSHIP FEES
02-85-6247 MISC. EXPENSE
02-85-6250 POSTAGE
02-85-6253 INSURANCE ALLOCATION
02-85-6254 PUBLICATIONS/LEGAL NOTICES
02-85-6256 PUMP HOUSE MAINTENANCE
02-85-6257 PUMP MAINTENANCE
02-85-6258 HYDRANT TESTING
02-85-6266 GIS MAPPING
02-85-6273 TELEPHONE/COMMUNICATION
02-85-6279 WATER SYSTEM MAINTENANCE
02-85-6306 CHEMICALS/LAB EQUIPMENT
02-85-6308 CLOTHING & UNIFORMS
02-85-6309 OFFICE SUPPLIES
02-85-6316 GAS & OIL
02-85-6317 ELECTRICITY/GAS
02-85-6324 MATERIALS TO MAINTAIN PUMP HOUSE
02-85-6332 VEHICLE MAINTENANCE
02-85-6334 MATERIALS TO MAINTAIN WATER SYSTEM
03/06/2026 11:00 AM

25-26
Amended
Budget

YTD Balance

Activity For

Available
Balance

02/28/2026

1,196,000.00
3,500.00
15,000.00
146,880.00
561,000.00
173,400.00
0.00
0.00
1,000.00
0.00
0.00

901,166.08
3,841.09
17,055.14
115,063.18
352,617.54
124,598.42
275.00
18,652.36
75.00
0.00
0.00

164,176.11
(17.48)
(7.25)
21,090.83
69,554.97
24,860.00
0.00
2,631.28
0.00
0.00
0.00

294,833.92
(341.09)
(2,055.14)
31,816.82
208,382.46
48,801.58
(275.00)
(18,652.36)
925.00
0.00
0.00

75.35
109.75
113.70
78.34
62.86
71.86
100.00
100.00
7.50
0.00
0.00

2,096,780.00

1,533,343.81

282,288.46

563,436.19

73.13

2,096,780.00

1,533,343.81

282,288.46

563,436.19

73.13

187,200.00
15,000.00
14,918.00
20,690.00
48,760.00
50,000.00
7,500.00
4,000.00
4,000.00
750.00
8,000.00
1,500.00
4,500.00
700.00
250.00
3,000.00
0.00
1,000.00
2,000.00
1,500.00
10,000.00
5,000.00
14,000.00
95,000.00
1,000.00
2,000.00
1,000.00
5,000.00
11,000.00
0.00
0.00
15,000.00

135,640.05
14,155.51
10,923.69
12,734.68
23,730.41
4,086.58
4,705.00
2,695.00
0.00
0.00
825.31
1,333.98
5,803.43
0.00
216.78
3,831.11
0.00
634.64
1,133.08
0.00
0.00
0.00
11,906.75
42,408.84
436.37
1,380.21
307.61
2,074.23
6,177.24
0.00
0.00
5,546.53

12,850.78
2,189.41
1,114.11
1,597.62
2,248.47
2,947.26
0.00
100.00
0.00
0.00
0.00
0.00
66.99
0.00
0.00
929.17
0.00
0.00
0.00
0.00
0.00
0.00
2,114.55
910.00
0.00
0.00
0.00
278.82
227.84
0.00
0.00
0.00

51,559.95
844.49
3,994.31
7,955.32
25,029.59
45,913.42
2,795.00
1,305.00
4,000.00
750.00
7,174.69
166.02
(1,303.43)
700.00
33.22
(831.11)
0.00
365.36
866.92
1,500.00
10,000.00
5,000.00
2,093.25
52,591.16
563.63
619.79
692.39
2,925.77
4,822.76
0.00
0.00
9,453.47

72.46
94.37
73.22
61.55
48.67
8.17
62.73
67.38
0.00
0.00
10.32
88.93
128.97
0.00
86.71
127.70
0.00
63.46
56.65
0.00
0.00
0.00
85.05
44.64
43.64
69.01
30.76
41.48
56.16
0.00
0.00
36.98

02/28/2026

Page:

6/16

% Bdgt
Used

Page 29 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026

GL Number

Description

Fund: 02 WATER AND SEWER FUND
Account Category: Expenditures
Department: 85 WATER
02-85-6345 SAFETY EQUIPMENT
02-85-6346 TOOLS & HARDWARE
02-85-6352 WATER COST-COUNTRYSIDE
02-85-6418 CONSTRUCTION-WATER SYSTEM
02-85-6426 OFFICE EQUIPMENT
02-85-6438 VEHICLES/OTHER EQUIPMENT
02-85-6500 IEPA LOAN PRINCIPAL
02-85-6501 IEPA LOAN INTEREST
02-85-6700 PUMP HOUSE CAPITAL
02-85-6900 AMORTIZATION EXPENSE - ARO
Total Dept 85 - WATER
Department: 90 SEWER
02-90-6102 REGULAR SALARIES
02-90-6104 OVERTIME
02-90-6105 SOCIAL SECURITY/MEDICARE
02-90-6107 PENSION
02-90-6108 HEALTH BENEFITS
02-90-6200 PROF SERVICES-ENGINEERING
02-90-6202 PROF SERVICES/CONSULTANT
02-90-6211 PROF SERVICES-MWRD I&I PROGRAM
02-90-6214 PROF SERVICES-SEWER SYSTEM
02-90-6228 EQUIPMENT RENTAL
02-90-6230 EQUIPMENT/VEHICLE MAINTENANCE
02-90-6242 ILLINOIS EPA NPDES FEES
02-90-6243 MEETINGS/CONF/TRAINING
02-90-6247 MISC. EXPENSE
02-90-6250 POSTAGE
02-90-6253 INSURANCE ALLOCATION
02-90-6254 PUBLICATIONS/LEGAL NOTICES
02-90-6266 GIS MAPPING
02-90-6309 OFFICE SUPPLIES
02-90-6316 GAS & OIL
02-90-6328 MATERIALS TO MAINTAIN SEWER SYSTEM
02-90-6332 VEHICLE MAINTENANCE
02-90-6345 SAFETY EQUIPMENT
02-90-6346 TOOLS & HARDWARE
02-90-6422 MAINT. SANITARY SEWER
02-90-6438 VEHICLES/OTHER EQUIPMENT
Total Dept 90 - SEWER
Department: 92 GENERAL
02-92-6240 OPEB EXPENSE
02-92-6253 INSURANCE ALLOCATION
02-92-6275 IRMA DEDUCTIBLE
02-92-6276 UNEMPLOYMENT INSURANCE
02-92-6278 AUDIT EXPENSE
02-92-6500 DEBT SERVICE
02-92-6701 IMRF NPL EXPENSE
03/06/2026 11:00 AM

25-26
Amended
Budget

YTD Balance

Activity For

Available
Balance

02/28/2026

1,000.00
2,500.00
650,000.00
0.00
0.00
0.00
23,761.00
2,361.00
0.00
0.00

35.00
0.00
461,000.07
0.00
0.00
0.00
11,923.20
1,139.59
0.00
0.00

0.00
0.00
47,606.56
0.00
0.00
0.00
0.00
0.00
0.00
0.00

965.00
2,500.00
188,999.93
0.00
0.00
0.00
11,837.80
1,221.41
0.00
0.00

3.50
0.00
70.92
0.00
0.00
0.00
50.18
48.27
0.00
0.00

1,213,890.00

766,784.89

75,181.58

447,105.11

63.17

114,400.00
10,000.00
9,180.00
12,732.00
26,500.00
35,000.00
45,000.00
16,000.00
0.00
500.00
3,000.00
1,000.00
1,000.00
250.00
0.00
0.00
0.00
5,000.00
200.00
300.00
1,000.00
100.00
300.00
2,500.00
50,000.00
0.00

82,241.44
2,522.48
6,531.26
7,619.99
13,685.95
9,126.27
0.00
0.00
0.00
0.00
0.00
1,004.97
0.00
0.00
0.00
0.00
0.00
0.00
0.00
888.93
107.91
0.00
0.00
0.00
0.00
0.00

7,765.56
976.45
655.72
943.31
1,299.34
6,315.48
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
119.50
0.00
0.00
0.00
0.00
0.00
0.00

32,158.56
7,477.52
2,648.74
5,112.01
12,814.05
25,873.73
45,000.00
16,000.00
0.00
500.00
3,000.00
(4.97)
1,000.00
250.00
0.00
0.00
0.00
5,000.00
200.00
(588.93)
892.09
100.00
300.00
2,500.00
50,000.00
0.00

71.89
25.22
71.15
59.85
51.65
26.08
0.00
0.00
0.00
0.00
0.00
100.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
296.31
10.79
0.00
0.00
0.00
0.00
0.00

333,962.00

123,729.20

18,075.36

210,232.80

37.05

0.00
25,000.00
0.00
2,800.00
15,000.00
1,455,000.00
0.00

0.00
0.00
0.00
1,357.38
0.00
0.00
0.00

0.00
0.00
0.00
1,169.62
0.00
0.00
0.00

0.00
25,000.00
0.00
1,442.62
15,000.00
1,455,000.00
0.00

0.00
0.00
0.00
48.48
0.00
0.00
0.00

02/28/2026

Page:

7/16

% Bdgt
Used

Page 30 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026

GL Number

Description

Fund: 02 WATER AND SEWER FUND
Account Category: Expenditures
Department: 92 GENERAL
02-92-6733 DEPRECIATION

25-26
Amended
Budget

YTD Balance

Activity For

02/28/2026

Available
Balance
02/28/2026

% Bdgt
Used

0.00

1,497,800.00

1,357.38

1,169.62

1,496,442.62

0.09

3,045,652.00

891,871.47

94,426.56

2,153,780.53

29.28

TOTAL REVENUES
TOTAL EXPENDITURES

2,096,780.00
3,045,652.00

1,533,343.81
891,871.47

282,288.46
94,426.56

563,436.19
2,153,780.53

73.13
29.28

NET OF REVENUES & EXPENDITURES:

(948,872.00)

641,472.34

187,861.90

(1,590,344.34)

Total Dept 92 - GENERAL
Expenditures
Fund 02 - WATER AND SEWER FUND:

03/06/2026 11:00 AM

Page:

8/16

Page 31 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026
25-26
Amended
Budget

YTD Balance

Activity For

02/28/2026

170,000.00
35,000.00
0.00

157,295.88
27,120.02
0.00

15,977.06
2,409.29
0.00

12,704.12
7,879.98
0.00

92.53
77.49
0.00

205,000.00

184,415.90

18,386.35

20,584.10

89.96

205,000.00

184,415.90

18,386.35

20,584.10

89.96

20,000.00
8,500.00
7,500.00
20,000.00
25,000.00
8,000.00
15,000.00
0.00
20,000.00
30,000.00
114,000.00
0.00
35,000.00

0.00
0.00
0.00
0.00
20,011.19
9,049.10
8,546.00
0.00
0.00
3,108.27
0.00
500.00
32,447.35

0.00
0.00
0.00
0.00
2,159.43
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

20,000.00
8,500.00
7,500.00
20,000.00
4,988.81
(1,049.10)
6,454.00
0.00
20,000.00
26,891.73
114,000.00
(500.00)
2,552.65

0.00
0.00
0.00
0.00
80.04
113.11
56.97
0.00
0.00
10.36
0.00
100.00
92.71

Total Dept 94 - MOTOR FUEL TAX

303,000.00

73,661.91

2,159.43

229,338.09

24.31

Department: 95 CAPITAL IMPROVEMENTS
10-95-6259 PLANNING SERVICES

0.00

303,000.00

73,661.91

2,159.43

229,338.09

24.31

TOTAL REVENUES
TOTAL EXPENDITURES

205,000.00
303,000.00

184,415.90
73,661.91

18,386.35
2,159.43

20,584.10
229,338.09

89.96
24.31

NET OF REVENUES & EXPENDITURES:

(98,000.00)

110,753.99

16,226.92

(208,753.99)

GL Number

Description

Fund: 10 MOTOR FUEL TAX FUND
Account Category: Revenues
Department: 00
10-00-4415 STATE ALLOTMENT
10-00-4417 LOCAL GAS TAX
10-00-5106 VEHICLE STICKERS SALES
Total Dept 00
Revenues
Account Category: Expenditures
Department: 94 MOTOR FUEL TAX
10-94-6200 PROF SERVICES-ENGINEERING
10-94-6218 PARKWAY MAINTENANCE LABOR
10-94-6222 SNOW REMOVAL EQUIP RENTAL
10-94-6223 SNOW REMOVAL LABOR
10-94-6224 STREET LIGHT ELECTRICITY
10-94-6225 STREET LIGHT MAINTENANCE
10-94-6260 ROAD MAINTENANCE-CONTRACTUAL
10-94-6280 TR. TO GEN-PKWY MAINT EQUIP RENT
10-94-6344 SALT
10-94-6355 STREET SIGN REPLACEMENT
10-94-6500 DEBT SERVICE
10-94-6612 SURVEILLANCE CAMERAS
10-94-6613 LEAF VACUUMING/BRUSH PICKUP/GA

Total Dept 95 - CAPITAL IMPROVEMENTS
Expenditures

Available
Balance
02/28/2026

% Bdgt
Used

Fund 10 - MOTOR FUEL TAX FUND:

03/06/2026 11:00 AM

Page:

9/16

Page 32 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026

GL Number

Description

Fund: 16 SPECIAL PARKS FUND
Account Category: Revenues
Department: 00
16-00-4102 REAL ESTATE TAXES
Total Dept 00
Revenues

25-26
Amended
Budget

YTD Balance

Activity For

Available
Balance

02/28/2026

32,095.00

12,487.36

2,020.52

19,607.64

38.91

32,095.00

12,487.36

2,020.52

19,607.64

38.91

02/28/2026

% Bdgt
Used

32,095.00

12,487.36

2,020.52

19,607.64

38.91

Account Category: Expenditures
Department: 93 SPECIAL PARKS
16-93-6264 SEASPAR MEMBERSHIP FEE

32,095.00

16,047.50

0.00

16,047.50

50.00

Total Dept 93 - SPECIAL PARKS

32,095.00

16,047.50

0.00

16,047.50

50.00

32,095.00

16,047.50

0.00

16,047.50

50.00

32,095.00
32,095.00

12,487.36
16,047.50

2,020.52
0.00

19,607.64
16,047.50

38.91
50.00

0.00

(3,560.14)

2,020.52

3,560.14

Expenditures
Fund 16 - SPECIAL PARKS FUND:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES:

03/06/2026 11:00 AM

Page:

10/16

Page 33 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026

GL Number

Description

Fund: 40 DEBT SERVICE FUND
Account Category: Revenues
Department: 00
40-00-4102 REAL ESTATE TAXES
Total Dept 00
Revenues

25-26
Amended
Budget

YTD Balance

Activity For

Available
Balance

02/28/2026

211,669.00

104,762.85

16,951.14

106,906.15

49.49

211,669.00

104,762.85

16,951.14

106,906.15

49.49

02/28/2026

% Bdgt
Used

211,669.00

104,762.85

16,951.14

106,906.15

49.49

Account Category: Expenditures
Department: 96 DEBT SERVICE
40-96-6506 BOND PRINCIPAL-2024 SERIES
40-96-6507 BOND INTEREST-2024 SERIES
40-96-6510 BOND PRINCIPAL-2014 SERIES
40-96-6511 BOND INTEREST-2014 SERIES
40-96-6512 FEES-ROAD BOND

275,000.00
59,500.00
180,000.00
31,669.00
0.00

275,000.00
29,750.00
180,000.00
62,368.76
0.00

0.00
0.00
0.00
0.00
0.00

0.00
29,750.00
0.00
(30,699.76)
0.00

100.00
50.00
100.00
196.94
0.00

Total Dept 96 - DEBT SERVICE

546,169.00

547,118.76

0.00

(949.76)

100.17

546,169.00

547,118.76

0.00

(949.76)

100.17

TOTAL REVENUES
TOTAL EXPENDITURES

211,669.00
546,169.00

104,762.85
547,118.76

16,951.14
0.00

106,906.15
(949.76)

49.49
100.17

NET OF REVENUES & EXPENDITURES:

(334,500.00)

(442,355.91)

16,951.14

107,855.91

Expenditures
Fund 40 - DEBT SERVICE FUND:

03/06/2026 11:00 AM

Page:

11/16

Page 34 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026
25-26
Amended
Budget

YTD Balance

Activity For

02/28/2026

0.00
0.00
0.00
197,500.00
1,455,000.00
114,000.00
0.00
0.00
175,000.00
0.00

0.00
0.00
84,267.50
0.00
0.00
0.00
0.00
0.00
8,489.67
0.00

0.00
0.00
84,267.50
0.00
0.00
0.00
0.00
0.00
2,813.13
0.00

0.00
0.00
(84,267.50)
197,500.00
1,455,000.00
114,000.00
0.00
0.00
166,510.33
0.00

0.00
0.00
100.00
0.00
0.00
0.00
0.00
0.00
4.85
0.00

1,941,500.00

92,757.17

87,080.63

1,848,742.83

4.78

1,941,500.00

92,757.17

87,080.63

1,848,742.83

4.78

Account Category: Expenditures
Department: 95 CAPITAL IMPROVEMENTS
50-95-6338 HERITAGE CENTER-CAPITAL
50-95-6601 VEHICLE STICKERS-ADMIN
50-95-6603 FACILITY STUDY
50-95-6605 POLICE BODY CAMERAS
50-95-6608 VEHICLE STICKERS-ROAD RELATED
50-95-6609 STREETS - CAPITAL
50-95-6610 ECONOMIC DEV/FACADE/TRAINGLE/BRO
50-95-6611 VILLAGE CAMERAS
50-95-6613 LEAF VACUUMING/BRUSH PICKUP/GA
50-95-6615 CRACK SEALING
50-95-6616 ACACIA DRIVE CONSTRUCTION
50-95-6617 ENGINEERING-ACACIA DRIVE PHASE
50-95-6618 WOLF ROAD PHASE 1
50-95-6619 DCEO JOLIET ROAD - PHASE 1
50-95-6620 REVIEW
50-95-6621 REVIEW
50-95-6622 EMERGENCY CAPITAL
50-95-6630 PW BUILDING ROLLAWAY LIFTS
50-95-6631 PW BUILDING LOUVRES
50-95-6640 POLICE CRUISER
50-95-6641 POLICE VIDEO CAMERAS
50-95-6681 PUMP-HOUSE ROOF
50-95-6685 PUMP-HOUSE CH0LORINE
50-95-7000 GRANT EXPENSES
50-95-8502 PONTIAC/KEOKUK WATER MAIN

0.00
2,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
45,000.00
125,000.00
70,000.00
16,500.00
13,000.00
150,000.00
0.00
1,520,000.00

0.00
1,423.18
0.00
0.00
0.00
229,875.94
2,271.00
0.00
0.00
0.00
6,355.30
0.00
178,639.19
0.00
0.00
0.00
0.00
14,403.09
1,009.77
59,762.00
13,820.00
8,130.00
37,750.00
0.00
93,381.15

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
23,805.55
0.00
0.00
0.00
0.00
0.00
789.39
0.00
1,500.00
0.00
0.00
0.00
8,202.87

0.00
576.82
0.00
0.00
0.00
(229,875.94)
(2,271.00)
0.00
0.00
0.00
(6,355.30)
0.00
(178,639.19)
0.00
0.00
0.00
0.00
30,596.91
123,990.23
10,238.00
2,680.00
4,870.00
112,250.00
0.00
1,426,618.85

0.00
71.16
0.00
0.00
0.00
100.00
100.00
0.00
0.00
0.00
100.00
0.00
100.00
0.00
0.00
0.00
0.00
32.01
0.81
85.37
83.76
62.54
25.17
0.00
6.14

Total Dept 95 - CAPITAL IMPROVEMENTS

1,941,500.00

646,820.62

34,297.81

1,294,679.38

33.32

1,941,500.00

646,820.62

34,297.81

1,294,679.38

33.32

1,941,500.00
1,941,500.00

92,757.17
646,820.62

87,080.63
34,297.81

1,848,742.83
1,294,679.38

4.78
33.32

GL Number

Description

Fund: 50 CAPITAL IMPROVEMENTS
Account Category: Revenues
Department: 00
50-00-4409 PD BODY CAMERA GRANT
50-00-4415 STATE ALLOTMENT
50-00-4418 GRANT-ACACIA DRIVE PHASE 2 & 3
50-00-4500 TRANSFER IN - GENERAL
50-00-4501 TRANSFER IN - WATER AND SEWER
50-00-4502 TRANSFER IN - MFT
50-00-5103 STATE GRANTS
50-00-5105 MISCELLANEOUS INCOME
50-00-5106 VEHICLE STICKERS SALES
50-00-5107 WOLF ROAD REIMBURSEMENT
Total Dept 00
Revenues

Expenditures

Available
Balance
02/28/2026

% Bdgt
Used

Fund 50 - CAPITAL IMPROVEMENTS:
TOTAL REVENUES
TOTAL EXPENDITURES
03/06/2026 11:00 AM

Page:

12/16

Page 35 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026

GL Number

Description

Fund: 50 CAPITAL IMPROVEMENTS
NET OF REVENUES & EXPENDITURES:

03/06/2026 11:00 AM

25-26
Amended
Budget

YTD Balance

Activity For

02/28/2026

0.00

(554,063.45)

52,782.82

Available
Balance
02/28/2026
554,063.45

Page:

13/16

% Bdgt
Used

Page 36 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026
25-26
Amended
Budget

YTD Balance

Activity For

02/28/2026

0.00

TOTAL REVENUES
TOTAL EXPENDITURES

0.00
0.00

NET OF REVENUES & EXPENDITURES:

0.00

GL Number

Description

Fund: 53 BOND FUND
Account Category: Revenues
Department: 00
53-00-5102 INTEREST INCOME
Total Dept 00
Revenues

Available
Balance
02/28/2026

% Bdgt
Used

Fund 53 - BOND FUND:

03/06/2026 11:00 AM

Page:

14/16

Page 37 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026
25-26
Amended
Budget

YTD Balance

Activity For

02/28/2026

0.00
0.00
0.00
0.00

0.00

TOTAL REVENUES
TOTAL EXPENDITURES

0.00
0.00

NET OF REVENUES & EXPENDITURES:

0.00

GL Number

Description

Fund: 98 GENERAL CAPITAL ASSET GROUP FUND
Account Category: Expenditures
Department: 00
98-00-1500 DEPRECIATION-GENERAL GOVERNMEN
98-00-1501 DEPRECIATION-PUBLIC SAFETY
98-00-1502 DEPRECIATION-CULTURE AND RECRE
98-00-1503 DEPRECIATION-CULTURE AND RECRE
Total Dept 00
Expenditures

Available
Balance
02/28/2026

% Bdgt
Used

Fund 98 - GENERAL CAPITAL ASSET GROUP FUND:

03/06/2026 11:00 AM

Page:

15/16

Page 38 of 120

REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF INDIAN HEAD PARK
Balance As Of 02/28/2026
25-26
Amended
Budget

YTD Balance

Activity For

02/28/2026

0.00
0.00

0.00

0.00
0.00
0.00

0.00

TOTAL REVENUES
TOTAL EXPENDITURES

0.00
0.00

NET OF REVENUES & EXPENDITURES:

0.00

TOTAL REVENUES - ALL FUNDS
TOTAL EXPENDITURES - ALL FUNDS

8,033,906.00
9,728,760.00

4,577,240.11
5,191,431.78

614,048.57
418,370.69

3,456,665.89
4,537,328.22

NET OF REVENUES & EXPENDITURES:

(1,694,854.00)

(614,191.67)

195,677.88

(1,080,662.33)

GL Number

Description

Fund: 99 LONG TERM LIABILITY GROUP FUND
Account Category: Revenues
Department: 00
99-00-5008 DO NOT USE-CHANGE IN OPEB ASSE
99-00-5009 DO NOT USE-CHANGE IN OPEB LIAB
Total Dept 00
Revenues
Account Category: Expenditures
Department: 00
99-00-5000 PENSION EXPENSE-GG
99-00-5500 PENSION EXPENSE-POLICE
99-00-5600 PENSION EXPENSE-PW
Total Dept 00
Expenditures

Available
Balance
02/28/2026

% Bdgt
Used

Fund 99 - LONG TERM LIABILITY GROUP FUND:

Report Totals:

03/06/2026 11:00 AM

Page:

56.97
53.36

16/16

Page 39 of 120

CHECK REGISTER FOR VILLAGE OF INDIAN HEAD PARK
CHECK DATE 02/01/2026 - 02/28/2026
Check Date

Check

Bank AP ACCTS PAYABLE
02/02/2026
32122
02/06/2026
1(S)
02/06/2026
32123
02/06/2026
32124
02/06/2026
32125
02/06/2026
32126
02/06/2026
32127
02/06/2026
32128
02/06/2026
32129
02/06/2026
32130
02/06/2026
32131
02/06/2026
32132
02/06/2026
32133
02/06/2026
32134
02/06/2026
80000273(E)
02/06/2026
80000274(E)
02/06/2026
80000275(E)
02/06/2026
80000276(E)
02/06/2026
80000277(E)
02/06/2026
80000278(E)
02/09/2026
32135
02/09/2026
32136
02/09/2026
32137
02/09/2026
32138
02/09/2026
32139
02/09/2026
32140
02/09/2026
32141
02/09/2026
32142
02/09/2026
32143
02/09/2026
32144
02/09/2026
32145
02/09/2026
32146
02/09/2026
32147
02/09/2026
32148
02/09/2026
80000279(A)
02/09/2026
80000280(A)
02/09/2026
80000281(A)
02/09/2026
80000282(A)
02/09/2026
80000283(A)
02/09/2026
80000284(A)
02/09/2026
80000285(A)
02/09/2026
80000286(A)
02/09/2026
80000287(A)
02/09/2026
80000288(A)
02/09/2026
80000289(A)
02/09/2026
80000290(A)
02/09/2026
80000291(A)
02/09/2026
80000292(A)
02/25/2026
80000293(E)
02/25/2026
80000294(E)
02/26/2026
80000295(A)
02/26/2026
80000296(A)
02/26/2026
80000297(A)
02/26/2026
80000298(A)
02/26/2026
80000299(A)
02/26/2026
80000300(A)
02/26/2026
80000301(A)
02/26/2026
80000302(A)
02/26/2026
80000303(A)
02/26/2026
80000304(A)
02/26/2026
80000305(A)
02/26/2026
80000306(A)
02/26/2026
80000307(A)

Vendor Name
SUTTON FORD
NAPA AUTO PARTS
AMERICAN MUNICIPAL PRIVATE PL
CHICAGO METROPOLITAN FIRE PRE
DAVID KARAFFA
ECO CLEAN MAINTENANCE, INC.
ILLINOIS ASSOCIATION OF CHIEF
SPRAGUE, JILL
JULIE, INC.
KATHY LYNN MYERS
MAJOR CASE ASSISTANCE TEAM
MENARD CONSULTING, INC.
RAY O'HERRON CO., INC.
SOUTH SUBURBAN MAJOR CRIMES T
AT&T
COMCAST CABLE
COMED
HOME DEPOT CREDIT SERVICES
MENARD'S
NICOR
AARDVARK ELECTRIC SERVICE, IN
PLANNING RESOURCES, INC
BRADBURY TOWING
CITY OF COUNTRYSIDE
DAVID KARAFFA
DON MORRIS ARCHITECTS P.C.
ETP LABS, INC.
FOSTER & SONS FIRE EXTINGUISH
J.C. LICHT LLC
RAY O'HERRON CO., INC.
THOMAS J. BRESCIA
TRUE NORTH INTEGRATED SOFTWAR
WEST CENTRAL CABLE AGENCY
THOMAS PRENDERGAST
ACCURATE OFFICE SUPPLY CO
ALL INFORMATION SERVICES, INC
CHUCK AUTO REPAIR SPECIALISTS
CHICAGO TRIBUNE MEDIA GROUP
CINTAS
EAGLE UNIFORM
ELINEUP LLC
GENSERVE, LLC
GRIZZ PEST MANAGEMENT, INC.
KONICA MINOLTA BUSINESS SOLUT
LAUTERBACH & AMEN, LLP
O'REILLY
STRAND ASSOCIATES
UNI-MAX MANAGEMENT CORP
AT&T
WEX BANK
ACCURATE OFFICE SUPPLY CO
BADGER METER
BS&A SOFTWARE
CINTAS
ELEVATOR INSPECTION SERVICE C
LAUTERBACH & AMEN, LLP
M.E. SIMPSON COMPANY, INC
NCPERS GROUP LIFE INS.
ODELSON, MURPHEY, FRAZIER & M
O'REILLY
SAFEBUILT ILLINOIS LLC
SCHAIN BANKS KENNY & SCHWARTZ
STRAND ASSOCIATES

Amount
29,850.63
0.00
2,100.00
198.75
202.50
812.00
1,500.00
20.33
1,359.75
40.00
1,500.00
2,000.00
171.00
2,000.00
948.60
1,332.25
2,263.49
102.26
53.28
165.96
1,500.00
2,488.50
80.00
47,606.56
135.00
365.00
100.00
800.94
167.00
244.08
850.00
1,050.00
665.09
69.51
18.72
1,172.56
4,014.79
716.18
137.34
14.00
750.00
860.00
130.00
137.76
2,000.00
51.03
407.42
700.00
1,235.05
3,453.57
88.92
66.99
3.00
15.06
525.00
10,800.00
910.00
16.00
756.25
24.29
3,911.70
1,000.00
42,902.88

AP TOTALS:
Total of 63 Checks:
Less 0 Void Checks:
Total of 63 Disbursements:

03/06/2026 09:32 AM

179,560.99
0.00
179,560.99

Page:

1/1

Page 40 of 120

PROCLAMATION
ARBOR DAY
APRIL 24, 2026
WHEREAS, Arbor Day was first observed in Nebraska in 1872 with the planting of
more than one million trees and has since grown into a nationwide celebration
recognizing the importance of trees in our communities; and
WHEREAS, trees are a vital natural resource that contribute to the beauty and
character of the Village of Indian Head Park while providing environmental,
economic, and social benefits; and
WHEREAS, trees improve air quality, conserve water, reduce soil erosion, moderate
temperatures, and provide habitat for wildlife while enhancing property values and
the overall quality of life for residents; and
WHEREAS, the residents of the Village of Indian Head Park recognize the
importance of protecting and enhancing our urban forest and preserving our
natural environment for current and future generations; and
WHEREAS, Arbor Day provides an opportunity for residents, schools, businesses,
and community organizations to plant trees, care for existing trees, and increase
awareness of the many benefits trees provide to our community.
NOW, THEREFORE, I, Amy Jo Wittenberg, Village President of the Village of Indian
Head Park, do hereby proclaim April 24, 2026, as
ARBOR DAY 2026
in the Village of Indian Head Park, and urge all residents to celebrate Arbor Day by
planting trees and supporting efforts to protect and enhance our community’s tree
canopy.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the
Village of Indian Head Park to be affixed this 12th day of March, 2026.
___________________________________________
Amy Jo Wittenberg, Village President
ATTEST:
___________________________________________
Andrez Beltran. Village Clerk

Page 41 of 120

To:
President Wittenberg and the Board of Trustees
From: Gavin Morgan, Village Administrator
Date: March 9, 2026
Subject: Acceptance of Tentative Budget – Fiscal Year 2026–2027
Recommended motion: Move to accept the Tentative Budget for Fiscal Year
2026–2027 and direct staff to post the document for public review and proceed with the
public hearing and final adoption process.
Staff has prepared the Tentative Budget for Fiscal Year 2026–2027 following several
months of discussion and direction from the Finance Committee. The proposed budget
reflects updated revenue projections, operational adjustments, and capital planning
priorities based on current financial conditions and Village policy goals.
The attached draft budget and the accompanying memorandum from Finance Director
Brandi Azbill summarize the adjustments incorporated during the Finance Committee
review process.
Several operational and structural changes were incorporated into the FY2027 tentative
budget to better align the Village’s financial plan with current service levels and
operational practices.
Public Works
● Engineering expenses are reduced to reflect the practice of charging engineering
costs directly to capital projects.
● Equipment and vehicle maintenance is reduced as additional work will be
performed in-house.
● Tree maintenance funding increased to support the Forestry Management Plan.
Building & Grounds
● Minor increases to custodial services reflecting current service contracts.
● Landscape management costs reduced to match current contract pricing.
● Park maintenance accounts consolidated for more efficient budgeting.
Motor Fuel Tax Fund
● Reduction in the street sign replacement program due to postponement of the

Page 42 of 120

village-wide replacement project.
● Debt service removed from this fund and reassigned to the Debt Fund for
improved financial reporting.
Water & Sewer Fund
● Revenue projections updated to align with actual collections.
● Creation of new revenue categories (interest income and NSF fees) for improved
financial tracking.
● Allocation of overhead costs between Water (70%) and Sewer (30%) to better
reflect operational expenses.
Fiscal Outlook
The FY2027 draft budget projects General Fund revenues of approximately $3.45
million and expenditures of approximately $3.83 million, resulting in a planned use of
fund balance of approximately $373,687. $152,000 of that is a transfer from the General
Fund to the Capital Fund for one-time expenditures.
The Village maintains adequate reserves to support this planned use of fund balance
while continuing to fund operations and infrastructure priorities.
Budget Adoption Process
Acceptance of the tentative budget begins the statutory review process:
1. Village Board acceptance of the Tentative Budget (3/12/2026)
2. Public inspection period
3. Public hearing on the proposed budget (4/9/2026)
4. Final budget adoption by ordinance (4/9/2026)
This process ensures transparency and provides residents the opportunity to review
and comment on the Village’s financial plan prior to adoption.
Recommendation
Staff recommends that the Village Board accept the Tentative Budget for FY2026–2027
and authorize the document to be posted for public review.

Page 43 of 120

Proposed Budget
Fiscal Year 2027

Draft Budget

3/4/26

1 |4P a g e
Version

Page 44 of 120

FUND BALANCE

3/4/2026

Actual
FY2025

Budget
FY2026

Actual
02-28-26

Projected
FY2026

Proposed
FY2027

General Fund
Revenue

3,546,862

2,120,153

2,807,646

3,454,085

Expenses

3,661,844

2,799,619

3,317,396

3,827,772

Surplus (Deficit)

(114,982) $

(679,466) $

(509,750) $

(373,687)

Est. Avail. Fund Balance

1,667,257

1,157,507

1,552,275

987,792

1,157,507

783,820

End of Fiscal Year

1,667,257

Motor Fuel Tax
Revenue

205,000 $

184,416 $

184,418 $

220,000

Expenses

294,500 $

41,215 $

73,665 $

293,500

Surplus (Deficit)

(89,500) $

143,201 $

110,753 $

(73,500)

Fund Balance 5/1

916,181

1,026,935

826,681

1,059,383

1,026,935

953,435

Revenue

2,096,780 $

1,533,344 $

1,733,594 $

2,045,240

Expenses

1,536,730 $

877,451 $

1,291,251 $

2,939,561

Surplus (Deficit)

560,050 $

655,893 $

442,343 $

(894,321)

Fund Balance 5/1

1,546,927 $

1,989,269

1,546,927 $

2,106,977 $

2,202,819 $

1,989,269 $

1,094,948

Revenue

1,941,500 $

89,304 $

84,268 $

1,975,000

Expenses

1,941,500 $

552,556 $

- $

1,975,000

Surplus (Deficit)

- $

(463,252) $

84,268 $

Fund Balance 5/1

(642,206) $

(557,938)

(642,206) $

(1,105,458) $

(557,938) $

(557,938)

Fund Balance 4/30

916,181

Water & Sewer Fund

Fund Balance 4/30

Capital Fund

Fund Balance 4/30

Page 45 of 120

Budget
Summary

Actual

Budget

Actual

Projected

Proposed

FY2023

FY2024

FY2025

02-28-26

FY2025

FY2026

Change

General Fund

3,415,576

Water & Sewer

1,727,330 $

1,770,050 $

2,096,780 $

Motor Fuel Tax

196,766 $

216,895 $

Special Parks

26,036 $

Debt

Capital

$
Total Revenues

3/4/2026
3:35 PM

3,720,330

3,546,862

2,120,153

2,807,646

3,454,085

-3%

1,533,344 $

1,733,594 $

2,045,240

-2%

205,000 $

184,416 $

184,418 $

220,000

26,093 $

32,095 $

279 $

31,279 $

33,068

217,853 $

223,696 $

213,319 $

99,305 $

211,669

-1%

188,651 $

458,912 $

1,941,500 $

89,304 $

84,268 $

1,975,000

5,772,211

6,415,975

8,035,556

4,026,801

4,940,510

7,939,062

-1%

General Fund

2,918,928

3,243,152

3,661,844

2,799,619

3,317,396

3,827,772

Water & Sewer

1,339,409

1,178,977

1,536,730

877,451

1,291,251

2,939,561

91%

Motor Fuel Tax

93,948

150,391

294,500

41,215

73,665

293,500

Special Parks

20,673

40,586

32,095

33,068

Debt

212,446

212,494

213,319

527,709

211,669

-1%

Capital

624,413

273,752

1,941,500

552,556

1,975,000

Total Expenses

5,209,816

5,099,351

7,679,988

4,798,550

5,242,116

9,280,570

21%

Total Surplus (Deficit)

562,395

1,316,624

355,568

(771,749) $

(301,606) $

(1,341,508)

Page 46 of 120

General Fund
Summary

3/4/2026
Actual
FY2024
$

Budget
FY2026

1,128,384

1,182,132

Actual
02-28-26

Property Taxes

Utilities

314,744 $

297,279 $

310,000 $

State & Local Taxes

1,493,395 $

1,515,632 $

Licenses & Permits

245,665 $

Fines & Forefeitures

Charges for Services
Miscellaneous
Total Revenues

1,141,017

Actual
FY2025

Projected
FY2026

441,220

Proposed
FY2027

441,220

%
Change

1,234,332

173,312 $

266,576 $

249,000

-20%

1,513,500 $

1,009,995 $

1,475,295 $

1,448,500

-4%

276,802 $

241,000 $

242,553 $

248,553 $

245,000

36,601 $

85,339 $

40,750 $

42,859 $

51,859 $

50,000

23%

89,329 $

183,229 $

88,480 $

65,198 $

169,127 $

176,253

99%

94,825 $

233,664 $

171,000 $

145,017 $

155,017 $

51,000

-70%

3,415,576

3,720,330

3,546,862

2,120,153

2,807,646

3,454,085

-3%

Village Board

13,756

14,888

15,500

6,552

14,250

19,500

26%

Administration

497,544

714,761

724,270

642,195

848,753

626,509

-13%

Public Works

275,805

277,425

435,951

313,291

516,387

423,888

-3%

Police

1,878,071

1,979,200

2,052,223

1,681,431

1,808,734

2,094,281

Building & Grounds

78,149

111,755

131,200

72,251

126,727

119,000

-9%

Community Development

37,884

90,100

178,993

99%

Fire & Police Comm

5,200

12,605

14,000

2,545

15,000

Overhead

132,519

198,600

350,600

77%

Total Expenses

2,918,928

3,243,152

3,661,844

2,718,266

3,317,396

3,827,772

Total Surplus (Deficit)

496,648

477,178

(114,982) $

(509,750) $

(373,687)

(598,112) $

Page 47 of 120

3/4/2026

General Fund-Revenues
Actual
FY2024

Actual
FY2025

Budget
FY2026

Actual
02-28-26

Projected
FY2026

Proposed
FY2027

%
Change

01-00-4103
01-00-4105
01-00-4107
01-00-4109
01-00-4111
01-00-4113
01-00-4115

Corporate Purpose
Police Protection
Streets & Bridges
IMRF
Liability Insurance
Audit
FICA
Property Taxes

$
$
$
$
$
$
$
$

634,010
190,211
27,342
95,460
80,091
13,646
100,257
1,141,017

$
$
$
$
$
$
$
$

649,002
127,186
29,033
113,287
76,343
15,183
118,350
1,128,384

$
$
$
$
$
$
$
$

674,143
132,859
35,000
119,282
80,183
15,975
124,690
1,182,132

$
$
$
$
$
$
$
$

260,380
50,706
352
45,525
30,602
6,097
47,557
441,220

$
$
$
$
$
$
$
$

260,380
50,706
352
45,525
30,602
6,097
47,557
441,220

$
$
$
$
$
$
$
$

684,537
137,096
36,000
131,560
82,870
25,100
137,169
1,234,332

2%
3%
3%
10%
3%
57%
10%
4%

01-00-4202
01-00-4203
01-00-4205
01-00-4209
01-00-4305

Electricity
Green Electricity Contribution
Natural Gas
Telecommunications
Franchise Revenues
Total Utility

$
$
$
$
$
$

93,936
18,712
64,814
44,787
92,495
314,744

$
$
$
$
$
$

105,222
7,180
65,879
42,955
76,042
297,279

$
$
$
$
$
$

95,000
15,000
60,000
45,000
95,000
310,000

$
$
$
$
$
$

72,048
8,340
43,086
28,515
21,322
173,312

$
$
$
$
$
$

91,548
8,340
53,586
41,715
71,387
266,576

$
$
$
$
$
$

95,000
60,000
14,000
80,000
249,000

0%
-100%
0%
-69%
-16%
-20%

01-00-4402
01-00-4403
01-00-4405
01-00-4406
01-00-4407
01-00-4408
01-00-4413

State Gaming Tax
State Income Tax
State Sales Tax
Local Use Tax
Personal Property Tax
Non Home Rule Tax
Cannabis State Sales Tax
Total State/Local Taxes

$
$
$
$
$
$
$
$

164,204
665,499
313,765
151,635
3,123
188,861
6,308
1,493,395

$
$
$
$
$
$
$
$

159,906
706,515
318,104
136,015
1,918
186,787
6,388
1,515,632

$
$
$
$
$
$
$
$

160,000
700,000
310,000
150,000
2,000
185,000
6,500
1,513,500

$
$
$
$
$
$
$
$

110,708
487,895
240,755
25,036
1,300
140,353
3,948
1,009,995

$
$
$
$
$
$
$
$

166,708
712,895
348,755
35,036
2,200
204,353
5,348
1,475,295

$
$
$
$
$
$
$
$

165,000
710,000
330,000
35,000
2,000
200,000
6,500
1,448,500

3%
1%
6%
-77%
0%
8%
0%
-4%

01-00-4503
01-00-4505
01-00-4506
01-00-4509
01-00-4511

Building Permits
Buisness Licenses
Liquor Licenses
Misc. Licenses
Alarm Fees
Total Licenses & Permits

$
$
$
$
$
$

75,520
144,570
24,600
100
875
245,665

$
$
$
$
$
$

59,354
151,830
65,300
318
276,802

$
$
$
$
$
$

65,000
150,000
25,000
1,000
241,000

$
$
$
$
$
$

19,913
197,995
24,600
45
242,553

$
$
$
$
$
$

25,913
197,995
24,600
45
248,553

$
$
$
$
$
$

25,000
195,000
25,000
245,000

-62%
30%
0%
0%
-100%
2%

Page 48 of 120

3/4/2026

General Fund-Revenues
01-00-4602 Court & Traffic Fines
01-00-4603 Local Adjudication Fines
Total Fines & Forfeitures

$
$
$

35,836
765
36,601

$
$
$

85,339
85,339

$
$
$

40,000
750
40,750

$
$
$

42,859
42,859

$
$
$

51,859 $
- $
51,859 $

50,000
50,000

25%
-100%
23%

01-00-4710
01-00-4711
01-00-4712
01-00-4713
01-00-4714

Village Voice Advertising
Cell Tower Revenue
Health Insurance Reimbursement
Health Inspections
Elevator Inspections
Total Charges for Services

$
$
$
$
$
$

2,250
72,533
6,701
2,300
5,545
89,329

$
$
$
$
$
$

1,000
75,075
87,415
4,900
14,840
183,229

$
$
$
$
$
$

2,500
76,080
3,500
6,400
88,480

$
$
$
$
$
$

1,815
58,003
4,881
500
65,198

$
$
$
$
$
$

1,815
77,691
89,121
500
169,127

$
$
$
$
$
$

2,500
78,753
85,000
3,500
6,500
176,253

0%
4%
100%
0%
2%
99%

01-00-5102
01-00-5110
01-00-5104
01-00-5105
01-00-5108
01-00-5111
01-00-5113
01-00-5118
01-00-5121

Interest Income
Grants-Police
Grants-Other
Misc. Income
Cable Station Grant
Tree Grant
National Night Out Donations
Misc. Donations
Garden Plot Donations
Total Misc.

$
$
$
$
$
$
$
$
$
$

72,106.86
12,092.40
7,612.50
1,137.74
510.00
1,365.00
94,825

$
$
$
$
$
$
$
$
$
$

166,959.94
5,427.90
40,005.81
19,770.59
500.00
1,000.00
233,664

$
$
$
$
$
$
$
$
$
$

125,000
20,000
25,000
1,000
171,000

$
$
$
$
$
$
$
$
$
$

41,367
11,896
13,856
33,493
42,905
1,000
500
145,017

$
$
$
$
$
$
$
$
$
$

51,367
11,896
13,856
33,493
42,905
1,000
500
155,017

$
$
$
$
$
$
$
$
$
$

50,000
1,000
51,000

-60%
0%
0%
-100%
0%
-100%
100%
0%
0%
-70%

3,415,576

3,720,330

3,546,862

2,120,153

2,807,646

3,454,085

-3%

Total Revenues

Page 49 of 120

3/4/2026

Village Board
Actual

Actual

Budget

Actual

Projected

Proposed

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

Change

01-11-6243 Meetings/Conf/Training Ex

1,919

1,185

2,000

01-11-6245 Membership Fees

11,043 $

11,471 $

12,000 $

01-11-6247 Misc. Expense

447 $

- $

01-11-6426 Furniture/Equipment

347 $

2,071

2,000

4,000 $

11,000 $

12,000

500 $

- $

250 $

500

2,232 $

1,000 $

481 $

1,000 $

5,000

400%

Operating Expenses

13,756

14,888

15,500

6,552

14,250

19,500

26%

Total Village Board

13,756

14,888

15,500

6,552

14,250

19,500

26%

Page 50 of 120

3/4/2026

General Fund-Admin
Actual
FY2024

Actual
FY2025
$

320,604

Actual
02-28-26

01-21-6102

Regular Salaries

01-21-6103

Auto Allowance

3,923 $

6,231 $

6,000 $

01-21-6104

Overtime

4,506 $

205 $

01-21-6105

Social Security/Medicare

22,791 $

01-21-6107

Pension Related

01-21-6108

Health Benefits
Personnel Services

328,490

Budget
FY2026
343,408

Projected
FY2026

255,917

%
Change

248,829

-28%

4,846 $

6,000 $

6,000

6,000 $

597 $

1,000 $

5,000

-17%

20,659 $

25,720 $

18,905 $

21,883 $

19,035

-26%

25,364 $

8,123 $

39,570 $

19,303 $

41,703 $

19,146

-52%

14,319 $

34,175 $

28,662 $

38,844 $

77,344 $

36,380

27%

399,393

389,997

449,360

338,414

613,848

334,390

-26%

465,917

Proposed
FY2027

01-21-6215

Codification Services

3,200

- $

3,200 $

3,200

01-21-6216

Website Maintenance & Dev

8,396

10,881

15,000

19,333 $

19,000

27%

01-21-6230

Equipment Maintenance

3,405

3,000

- $

-100%

01-21-6243

Meeting/Conf/Training Exp

3,823

5,093

10,000

1,288 $

7,000

-30%

01-21-6245

Membership Fees

1,482

2,902

3,000

18,868 $

4,868 $

3,000

01-21-6247

Misc. Expense

10,118

15,333

10,000

9,030 $

5,000

-50%

01-21-6248

Garbage Stickers

9,396

10,202

10,000

7,800 $

-100%

01-21-6250

Postage

1,329

2,259

2,500

5,210 $

3,500

40%

01-21-6254

Publications/Legal Notice

505

3,754

1,000

1,711 $

1,245 $

1,200

20%

01-21-6255

*Processing Fees

- $

15,000

100%

01-21-6273

Telephone/Communication

769

2,001

2,000

580 $

980 $

1,000

100%

01-21-6303

Other Professional Services

223

18,910

10,993 $

16,362 $

22,119

100%

01-21-6338

Office Supplies

5,776

6,873

6,000

6,537 $

6,000 $

6,000

01-21-6342

Periodicals

173

250 $

01-21-6410

Computer Software

2,300

4,649

5,000

12,557 $

-100%

01-21-6426

Office Equipment

1,270

46,442

3,500

4,356 $

4,315 $

3,500

48,607

110,784

93,110

98,512

56,303

89,519

-4%

Operating Expenses

Page 51 of 120

3/4/2026

General Fund-Admin
01-21-6300

Accounting Services

148,420

124,800

93,900 $

111,500 $

129,600

100%

01-21-6202

Consulting Services

18,530

25,000

36,076 $

-100%

01-21-6302

IT Services

16,970

14,392

18,000

12,039 $

10,000 $

18,000

01-21-6207

Prof Services-Data Processing

14,044

51,168

14,000

63,255 $

57,102 $

55,000

293%

Contractual Services

49,544

213,980

181,800

205,270

178,602

202,600

11%

Total Administration

497,544

714,761

724,270

642,195

848,753

626,509

-13%

Page 52 of 120

General Fund
Community Development

3/4/2026
Actual
FY2024
-

Budget
FY 2026

01-55-6102

Regular Salaries

01-55-6105

Social Security/Medicare $

- $

01-55-6107

Pension Related

- $

01-55-6108

Health Benefits

Personnel Services

Actual
FY 2025
-

Actual
02-03-26
-

Projected
FY 2026
-

Proposed
FY 2027

%
Change

50,228

100%

- $

3,842

100%

- $

4,641

100%

- $

11,683

100%

70,393

100%

01-55-6250

Postage

500

100%

01-55-6254

Publications/Legal Notice$

500

100%

new

Code Enforcement

5,000

100%

01-55-6243

Meeting/Conf/Training Exp
$

3,500

100%

01-55-6245

Membership Fees

500

100%

01-55-6303

Other Professional Services
$

10,000

100%

20,000

100%

Opearting

01-55-6252

Health Inspections

1,955

1,600

01-55-6253

Building Inspections

19,350

20,000

01-55-6254

Elevator Inspections

2,000

01-55-6255

Engineering

(213) $

1,500

-100%

01-55-6256

Plan Review

16,792

15,000

01-55-6257

Planning Services

50,000

Contractual Services

37,884

90,100

88,600

-2%

Total Development

37,884

90,100

178,993

99%

Page 53 of 120

General Fund
Public Works
BS&A

3/4/2026

Description

Actual

Budget

Actual

Projected

Proposed

Budget (+/-)

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

FY26/FY27

01-31-6102 Regular Salaries

114,303

145,683

243,683

170,321

01-31-6104 Overtime

17,392 $

11,848 $

25,000 $

14,319

19,219

25,750

01-31-6105 Social Security/Medicare

9,414 $

11,813 $

14,639 $

11,880

19,580

15,078

01-31-6107 Pension

8,012 $

2,851 $

20,303 $

14,052

24,552

20,912

01-31-6108 Health Benefits

16,571 $

22,891 $

22,599 $

36,095

60,595

23,277

Personnel Services

165,692

196,114

247,901

222,028

367,628

255,338

01-31-6200 PROF SERVICES-ENGINEERING

13,855 $

15,030 $

25,000 $

6,642

13,642 $

15,000

-40%

01-31-6202 PROF SERVICES/CONSULTANT

17,222 $

136 $

13,000 $

11,654

21,308 $

10,000

-23%

01-31-6221 DRAINAGE MAINTENANCE

690 $

- $

2,000 $

1,000 $

2,000

01-31-6228 EQUIPMENT RENTAL

419 $

35 $

2,000 $

1,000 $

2,000

01-31-6230 EQUIPMENT/VEHICLE MAINTENANCE

12,156 $

4,854 $

15,000 $

6,519

6,519 $

10,000

-33%

01-31-6243 MEETINGS/CONF/TRAINING

599 $

- $

2,000 $

212

212 $

2,000

01-31-6245 MEMBERSHIP FEES

- $

397 $

550 $

409

559 $

550

01-31-6261 TREE MAINTENANCE

7,533 $

25,941 $

20,000 $

24,590

24,590 $

25,000

25%

01-31-6265 STREETS & PKWYS MAINTENANCE

4,052 $

2,943 $

4,000 $

1,505

2,555 $

4,000

01-31-6266 GIS MAPPING

3,054 $

- $

5,000 $

- $

5,000

01-31-6272 STORM SEWERS MAINTENANCE

11,888 $

12,878 $

25,000 $

9,963

9,963 $

25,000

01-31-6273 TELEPHONE/COMMUNICATION

4,802 $

1,870 $

5,000 $

657

1,357 $

5,000

76,270

64,083

62,151

81,347

105,550

-11%

01-31-6308 CLOTHING & UNIFORMS

1,544 $

1,595 $

2,000 $

1,950

1,950 $

2,000

01-31-6316 GAS & OIL

8,200 $

7,670 $

10,500 $

5,500

8,800 $

10,500

01-31-6317 UTILITY EXPENSE

2,279 $

487 $

5,000 $

907

907 $

2,500

-50%

01-31-6320 OPERATING SUPPLIES

5,870 $

(36) $

8,500 $

2,488

2,488 $

-100%

01-31-6332 VEHICLE MAINTENANCE

4,108 $

949 $

5,500 $

1,586

6,586 $

10,000

82%

01-31-6338 OFFICE SUPPLIES

2,597 $

3,197 $

2,500 $

1,649

2,649 $

2,500

01-31-6345 SAFETY EQUIPMENT

2,924 $

1,185 $

5,000 $

362

2,362 $

5,000

Total Contractual

146,711

165,360

118,550

Page 54 of 120

General Fund
Public Works

3/4/2026

01-31-6346 TOOLS & HARDWARE

712 $

1,053 $

2,500 $

495

2,495 $

2,500

01-31-6347 MISC EXPENSE

607 $

362 $

500 $

- $

500

01-31-6348 TREE PROGRAM

5,002 $

766 $

27,500 $

14,175

39,175 $

27,500

Total Operating

33,843

17,229

69,500

29,112

67,412

63,000

-9%

Total Public Works

275,805

277,425

435,951

313,291

516,387

423,888

-3%

Page 55 of 120

General Funds
Building Grounds
BS&A

3/4/2026

Description

Actual

Budget

Actual

Projected

Proposed

Budget (+/-)

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

FY26/FY27

01-51-6234 GARAGE MAINTENANCE

20,220 $

7,946 $

20,000 $

8,062 $

18,062 $

20,000

01-51-6249 VILLAGE HALL/POLICE MAINTENANCE

5,855 $

1,786 $

25,000 $

13,650 $

23,650 $

25,000

01-51-6251 CUSTODIAL SERVICES

15,326 $

22,706 $

17,000 $

13,608 $

24,192 $

18,500

01-51-6252 LANDSCAPE MANAGEMENT

- $

18,506 $

35,000 $

21,875 $

34,375 $

30,000

-14%

Total Contractual

41,401

50,944

97,000

57,195

100,279

93,500

-4%

01-51-6314 GARAGE SUPPLIES

10,403 $

8,288 $

12,000 $

5,753 $

13,253 $

12,000

01-51-6318 LANDSCAPE SUPPLIES

1,678 $

1,698 $

3,200 $

111 $

2,611 $

5,000

56%

01-51-6336 MAINT SUPPLIES-VILL HALL/POLIC

3,044 $

3,192 $

5,000 $

2,246 $

3,746 $

4,000

-20%

01-51-6337 KELLI'S PLAYGROUND/SACAJAWEA

18,713 $

6,981 $

4,500 $

4,349 $

-100%

01-51-6339 ARROWHEAD MEMORIAL POINTE

88 $

176 $

500 $

- $

-100%

01-51-6340 HERITAGE CENTER

2,822 $

40,476 $

8,000 $

2,489 $

-100%

01-51-6341 BLACKHAWK PARK

- $

1,000 $

108 $

- $

-100%

01-51-6341 PARK MAINTENANCE

- $

4,500

100%

Total Operating

36,748

60,811

34,200

15,056

26,448

25,500

-25%

Total Building & Grounds

78,149

111,755

131,200

72,251

126,727

119,000

-9%

Page 56 of 120

General Fund
Police

3/4/2026
Actual

Actual

Budget

Actual

Projected

Proposed

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

Change

01-41-6102 Regular Salaries

$ 1,106,716

$ 1,254,237

$ 1,352,094

$ 1,085,051

$ 1,406,178

01-41-6104 Overtime

232,427 $

265,702 $

100,000 $

126,059

91,612 $

100,000

01-41-6105 Social Security/Medicare

101,435 $

113,041 $

124,695 $

90,302

101,656 $

118,687

-5%

01-41-6107 Pension

127,201 $

40,653 $

172,943 $

90,152

101,214 $

118,084

-32%

01-41-6108 Health Benefits

133,569 $

114,031 $

123,543 $

149,730

163,164 $

171,332

39%

01-41-6110 PSEBA Insurance

7,085 $

- $

8,648 $

- $

-100%

BS&A

Description

Personnel Services

$ 1,708,434

$ 1,787,663

$ 1,881,923

$ 1,541,295

1,199,149

1,656,795

$ 1,914,281

01-41-6202 Professional Services-Consultant

9,450 $

3,042 $

2,500 $

5,693 $

3,000 $

3,000

20%

01-41-6204 IT Consultant

20,208 $

37,410 $

20,000 $

15,251 $

19,798 $

21,000

01-41-6230 Equipment/Vehicle Maintence

12,404 $

27,306 $

15,000 $

11,880 $

13,500 $

15,000

01-41-6243 Meeting/Conf/Training Exp

20,666 $

11,692 $

20,000 $

21,479 $

18,902 $

21,000

01-41-6244 Computer Software

12,070 $

19,600 $

13,600 $

11,900 $

13,000 $

14,000

01-41-6245 Membership Fees

6,065 $

10,546 $

4,500 $

8,764 $

4,739 $

5,000

11%

01-41-6246 Lexipol Policy Manual

4,463 $

4,753 $

4,500 $

- $

4,500 $

5,000

11%

01-41-6247 Misc. Expense

3,078 $

(2,411) $

500 $

626 $

500 $

500

01-41-6249 Printing

- $

2,200 $

- $

2,000 $

2,500

14%

01-41-6273 Telephone/Communication

21,865 $

12,072 $

20,000 $

6,106 $

8,000 $

21,000

Total Contractual

110,269

124,009

102,800

81,699

87,939

108,000

01-41-6308 Clothing & Uniforms

10,319 $

18,895 $

18,000 $

12,460 $

15,000 $

16,000

-11%

01-41-6316 Gas & Oil

31,557 $

25,521 $

30,000 $

23,943 $

30,000 $

35,000

17%

01-41-6332 Vehicle Maintenance

71 $

1,640 $

1,500 $

8,058 $

1,000 $

1,500

01-41-6338 Office Supplies

6,113 $

3,315 $

3,000 $

2,533 $

3,000 $

3,500

17%

01-41-6345 Safety Equipment

11,309 $

18,157 $

15,000 $

11,443 $

15,000 $

16,000

59,368

67,528

67,500

58,437

64,000

72,000

$ 1,681,431

1,808,734

$ 2,094,281

Total Operating
Total Police

$ 1,878,071

$ 1,979,200

$ 2,052,223

Page 57 of 120

3/4/2026

General Fund
Police Fire Commission

Actual

Budget

Actual

Projected

Proposed

FY2024

FY2025

02-28-26

FY2026

FY2027

Change

01-81-6203 Prof Services-Legal

850

1,000

- $

1,000

01-81-6241 Prof Services-Testing

3,925

11,355

10,000

1,850 $

10,000

01-81-6243 Meeting/Conf/Training Exp

620

2,000

- $

3,000

50%

01-81-6245 Membership Fees

330

400

500

400 $

- $

500

01-81-6254 Publications/Legal Notice

325

500

695 $

500

Contractual Services

5,200

12,605

14,000

2,945

2,545

15,000

Total Fire&Police Commission

5,200

12,605

14,000

2,945

2,545

15,000

Page 58 of 120

General Fund
Overhead

3/4/2026
Actual

Actual

Budget

Actual

Projected

Proposed

FY 2024

FY2025

FY2026

02-28-26

FY2026

FY2027

Change

01-92-6203 Prof Services-Legal

53,452

50,000

19,350

50,000

01-92-6216 Community Relations

23,269

25,000

16,931

25,000

01-92-6226 Employee Relations

4,253

5,000

2,470

5,000

01-92-6252 Adjudication

1,600

2,400

01-92-6267 Village Voice

9,141

14,000

6,048

14,000

01-92-6273 Telephone/Communications

14,807

17,000

19,810

17,000

01-92-6274 IRMA Deductible

3,147

7,500

01-92-6275 Insurance Premium

50,000

01-92-6276 Unemployment Insurance

4,500

8,695

4,500

01-92-6278 Audit Expense

12,650

13,000

01-92-6298 Prof Services-Prosecutor

10,200

7,650

10,200

132,519

198,600

80,953

198,600

- $

152,000

100%

Total Outside Services
01-92-6500 Transfer to Capital
Total Transfers

152,000

100%

Total Gen Fun Overhead

132,519

198,600

80,953

350,600

77%

Page 59 of 120

3/4/2026

BS&A

Description

Actual

Budget

Actual

Projected

Proposed

Budget (+/-)

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

FY26/FY27

10-00-4415 STATE ALLOTMENT

162,460 $

183,660 $

170,000 $

157,296 $

157,297 $

185,000

10-00-4417 LOCAL GAS TAX

34,306 $

33,235 $

35,000 $

27,120 $

27,121 $

35,000

196,766

216,895

205,000

184,416

184,418

220,000

Total Revenue

10-94-6200 PROF SERVICES-ENGINEERING

- $

20,000 $

- $

20,000

10-94-6222 SNOW REMOVAL EQUIP RENTAL

1,938 $

- $

7,500 $

- $

7,500

10-94-6223 SNOW REMOVAL LABOR

152 $

- $

20,000 $

- $

20,000

10-94-6224 STREET LIGHT ELECTRICITY

22,998 $

35,388 $

25,000 $

20,011 $

20,012 $

25,000

10-94-6225 STREET LIGHT MAINTENANCE

350 $

1,450 $

8,000 $

9,049 $

9,050 $

8,000

10-94-6260 ROAD MAINTENANCE-CONTRACTUAL

3,700 $

55,843 $

15,000 $

8,546 $

8,547 $

15,000

10-94-6344 SALT

25,462 $

26,285 $

20,000 $

- $

20,000

10-94-6355 STREET SIGN REPLACEMENT

7,855 $

- $

30,000 $

3,108 $

10,000

-67%

10-94-6500 DEBT SERVICE

- $

114,000 $

- $

-100%

10-94-6612 SURVEILLANCE CAMERAS

- $

500 $

10-94-6613 LEAF VACUUMING/BRUSH PICKUP/GA

31,493 $

31,426 $

35,000 $

- $

32,447 $

35,000

10-94-6500 Transfer to Capital

- $

133,000

100%

500

Total Expenses

93,948

150,391

294,500

41,215

73,665

293,500

Total Surplus (Deficit)

102,818

66,504

(89,500) $

143,201

110,753

(73,500)

-18%

Page 60 of 120

3/4/2026 3:22 PM

Charges for Services

Miscellaneous

Total Revenues

Actual

Budget

Actual

Projected

Proposed

Budget (+/-)

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

FY26/FY27

1,727,330 $ 1,768,792 $ 2,095,780 $ 1,514,341 $
- $

1,257 $

1,000 $

19,002 $

1,727,330

$ 1,770,050

$ 2,096,780

$ 1,533,344

Water

1,138,189

952,874

$ 1,198,268

Sewer

201,220

226,103

Total Expenses

1,339,409

Total Surplus (Deficit)

387,921

1,714,341 $

2,039,240

-3%

19,252 $

6,000

500%

1,733,594

2,045,240

-2%

753,722 $

1,091,682

2,628,865

119%

338,462

123,729

199,569

310,696

-8%

$ 1,178,977

$ 1,536,730

877,451 $

1,291,251

2,939,561

91%

655,893

442,343

(894,321)

591,073

560,050

Page 61 of 120

3/4/2026

BS&A

Description

Actual

Budget

Actual

Projected

Proposed

Budget (+/-)

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

FY26/FY27

02-00-4716

Water Usage

1,010,934 $

1,040,846 $

1,196,000 $

901,166 $

1,001,166 $

1,243,840

02-00-4718

Finance Charges-Sewer

3,282 $

2,563 $

3,500 $

3,841 $

4,000

14%

02-00-4719

Finance Charges-Water

15,996 $

12,227 $

15,000 $

17,055 $

18,000

20%

02-00-4722

Sewer Charges

127,191 $

139,767 $

146,880 $

115,063 $

150,063 $

150,000

02-00-4723

Water Flat Rate

421,336 $

423,927 $

561,000 $

352,618 $

397,618 $

450,000

-20%

02-00-4725

Sewer Flat Rate

148,591 $

149,463 $

173,400 $

124,598 $

144,598 $

173,400

$ 2,039,240

-3%

Charges for Services

1,727,330

1,768,792

2,095,780

1,514,341

1,714,341

02-00-5100

NSF

275 $

525 $

500

100%

02-00-5102

Interest Income

18,652 $

5,000

100%

02-00-5105

Miscellaneous Income

1,257

1,000

75 $

500

-50%

Other Income

1,257

1,000

19,002

19,252

6,000

500%

Total Revenues

1,727,330

1,770,050

2,096,780

1,533,344

1,733,594

$ 2,045,240

-2%

Page 62 of 120

3/4/2026

Water Department

BS&A

Description

Actual

Budget

Actual

Projected

Proposed

Budget (+/-)

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

FY26/FY27

02-85-6102 REGULAR SALARIES

177,965

02-85-6104 OVERTIME

26,873 $

02-85-6105 SOCIAL SECURITY/MEDICARE

02-85-6107 PENSION

02-85-6108 HEALTH BENEFITS

153,904

187,200

135,640

226,640

192,816

17,408 $

15,000 $

14,156

21,156

15,450

15,046 $

12,465 $

14,918 $

10,924

18,624

15,366

18,683 $

4,837 $

20,690 $

12,735

26,735

21,311

34,077 $

27,618 $

48,760 $

23,730

39,130

50,223

Personnel Services

272,644

216,233

286,568

197,184

332,284

295,165

02-85-6200 PROF SERVICES-ENGINEERING

13,049 $

27,125 $

50,000 $

4,087

19,087 $

30,000

-40%

02-85-6202 PROF SERVICES/CONSULTANT

4,214 $

1,304 $

7,500 $

4,705

4,705 $

7,500

02-85-6210 PROF SERVICES-LABORATORY

3,087 $

1,523 $

4,000 $

2,695

4,195 $

4,000

02-85-6213 PROF SERVICES-RESERVOIR INSPECT

- $

4,000 $

- $

4,000

02-85-6228 EQUIPMENT RENTAL

- $

750 $

- $

1,000

33%

02-85-6230 EQUIPMENT/VEHICLE MAINTENANCE

2,754 $

1,611 $

8,000 $

825

825 $

5,000

-38%

02-85-6243 MEETINGS/CONF/TRAINING

1,144 $

414 $

1,500 $

1,334

1,834 $

2,500

67%

02-85-6244 SOFTWARE MAINTENANCE

3,940 $

4,791 $

4,500 $

5,803

5,803 $

5,500

22%

02-85-6245 MEMBERSHIP FEES

110 $

724 $

700 $

700

02-85-6247 MISC. EXPENSE

607 $

107 $

250 $

217

217 $

-100%

02-85-6250 POSTAGE

2,667 $

4,535 $

3,000 $

3,831

5,831 $

4,000

33%

02-85-6254 PUBLICATIONS/LEGAL NOTICES

- $

1,600 $

1,000 $

635

1,635 $

1,000

02-85-6256 PUMP HOUSE MAINTENANCE

2,704 $

6,382 $

2,000 $

1,133

1,133 $

2,000

02-85-6257 PUMP MAINTENANCE

780 $

1,989 $

1,500 $

- $

4,000

167%

02-85-6258 HYDRANT TESTING

8,604 $

8,800 $

10,000 $

9,000 $

10,000

02-85-6266 GIS MAPPING

3,866 $

- $

5,000 $

- $

5,000

02-85-6273 TELEPHONE/COMMUNICATION

13,083 $

12,007 $

14,000 $

11,907

15,507 $

14,000

02-85-6278 *Audit

8,855 $

- $

10,500 $

10,500

02-85-6279 WATER SYSTEM MAINTENANCE

160,499 $

59,333 $

95,000 $

42,409

42,409 $

80,000

-16%

Total Contractual

229,963

132,246

223,200

79,581

123,381

190,700

-15%

02-85-6306 CHEMICALS/LAB EQUIPMENT

1,000 $

436

496 $

1,000

819 $

120 $

Page 63 of 120

3/4/2026

Water Department
02-85-6308 CLOTHING & UNIFORMS

1,913 $

668 $

2,000 $

1,380

1,880 $

2,000

02-85-6309 OFFICE SUPPLIES

328 $

496 $

1,000 $

308

808 $

1,000

02-85-6316 GAS & OIL

4,082 $

617 $

5,000 $

2,074

3,074 $

3,500

-30%

02-85-6317 ELECTRICITY/GAS

10,316 $

9,039 $

11,000 $

6,177

11,177 $

11,000

02-85-6334 MATERIALS TO MAINTAIN WATER SYSTEM

22,372 $

23 $

15,000 $

5,547

7,547 $

12,000

-20%

02-85-6345 SAFETY EQUIPMENT

339 $

- $

1,000 $

35 $

1,000

02-85-6346 TOOLS & HARDWARE

379 $

672 $

2,500 $

- $

1,500

-40%

02-85-6352 WATER COST-COUNTRYSIDE

595,034 $

592,760 $

650,000 $

461,000

611,000 $

625,000

-4%

Total Operating

635,582

604,395

688,500

476,957

636,017

658,000

-4%

- $ 1,485,000

100%

02-85-6200 Transfer to Capital
Total Operating
Total Water

$ 1,138,189

952,874

$ 1,485,000

100%

$ 1,198,268

753,722

1,091,682

$ 2,628,865

119%

Page 64 of 120

3/4/2026 3:21 PM

BS&A

Description

Actual

Budget

Actual

Projected

Proposed

Budget (+/-)

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

FY26/FY27

02-90-6102 REGULAR SALARIES

101,267

02-90-6104 OVERTIME

10,479 $

02-90-6105 SOCIAL SECURITY/MEDICARE

02-90-6107 PENSION

02-90-6108 HEALTH BENEFITS

90,567

114,400

82,241

138,241

117,832

1,623 $

10,000 $

2,522

2,662

5,000

-50%

8,526 $

7,249 $

9,180 $

6,531

10,731

9,455

10,671 $

2,742 $

12,732 $

7,620

13,920

13,114

19,180 $

15,369 $

26,500 $

13,686

22,086

27,295

Personnel Services

150,123

117,550

172,812

112,601

187,641

172,696

02-90-6200 PROF SERVICES-ENGINEERING

16,542 $

5,073 $

35,000 $

9,126

9,126 $

12,000

-66%

02-90-6202 PROF SERVICES/CONSULTANT

10,100 $

- $

45,000 $

- $

45,000

02-90-6211 PROF SERVICES-MWRD I&I PROGRAM

14,356 $

4,047 $

16,000 $

- $

16,000

02-90-6228 EQUIPMENT RENTAL

- $

500 $

- $

500

02-90-6230 EQUIPMENT/VEHICLE MAINTENANCE

800 $

1,558 $

3,000 $

- $

3,000

02-90-6242 ILLINOIS EPA NPDES FEES

1,000 $

1,005

1,005 $

1,000

02-90-6243 MEETINGS/CONF/TRAINING

111 $

- $

1,000 $

- $

1,000

02-90-6247 MISC. EXPENSE

- $

250 $

- $

02-90-6266 GIS MAPPING

3,054 $

- $

5,000 $

- $

5,000

02-90-6278 *Audit

3,795 $

- $

4,500 $

4,500

49,758

10,131

83,500

-25%

Total Contractual

11,678

111,250

-100%

02-90-6309 OFFICE SUPPLIES

160 $

- $

200 $

- $

500

150%

02-90-6316 GAS & OIL

- $

300 $

889

1,189 $

1,500

400%

02-90-6328 MATERIALS TO MAINTAIN SEWER SYSTEM

786 $

284 $

1,000 $

108

608 $

1,000

02-90-6332 VEHICLE MAINTENANCE

35 $

- $

100 $

- $

-100%

02-90-6345 SAFETY EQUIPMENT

358 $

- $

300 $

- $

500

67%

02-90-6346 TOOLS & HARDWARE

- $

2,500 $

- $

1,000

-60%

02-90-6422 MAINT. SANITARY SEWER

- $

96,592 $

50,000 $

- $

50,000

Total Operating

1,339

96,876

54,400

997

1,797

54,500

Total Sewer

201,220

226,103

338,462

123,729

199,569

310,696

-8%
21

Page 65 of 120

3/4/2026
3:25 PM
%

Special Parks Fund

16-00-4102 Real Estate Taxes

Actual

Budget

Actual

Projected

Proposed

FY2024

FY 2025

FY 2026

02-28-26

FY2025

FY2027

Change

26,036 $

26,093 $

32,095 $

279 $

31,279 $

33,068

26,036

26,093

32,095

279

31,279

33,068

20,673

40,586

32,095

- $

32,095 $

33,068

Total Expenses

20,673

40,586

32,095

33,068

Total Surplus (Deficit)

5,363

(14,492) $

279

Total Revenues
16-93-6264 SEASPAR Membership Fee

(816) $

Page 66 of 120

3/4/2026
3:26 PM
%

Debt Fund

40-00-4102 Real Estate Taxes

Actual

Budget

Actual

Projected

Proposed

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

Change

217,853 $

223,696 $

213,319 $

99,305 $

211,669

-1%

217,853

223,696

213,319

99,305

211,669

-1%

40-95-6505 Bond Principal-Road Bond

165,000

170,000

470,000 $

180,000

40-95-6506 Bond Interest-Road Bond

46,969

42,019

42,018

57,234

57,234 $

31,669

-25%

40-95-6507 Fees-Road Bond

477 $

475

1,301

475

475 $

-100%

Total Revenues

Total Expenses

212,446

212,494

213,319

527,709 $

527,709

211,669

-1%

Total Surplus (Deficit)

5,407

11,202

(428,404) $

Page 67 of 120

3/4/2026
3:25 PM

Capital
Actual

Actual

Budget

Actual

Projected

Proposed

FY2024

FY2025

FY2026

02-28-26

FY2026

FY2027

Change

50-00-4409

Grant-Body Worn Camera

- $

50-00-4415

Grant-Wolf Road Phase 1

- $

267,989 $

- $

50-00-4418

Grant-Acacia Drive Phase

- $

84,268 $

50-00-4448

Grant-Tree Program

- $

25,000

50-00-4500

Transfer In-General Fund

- $

197,500 $

- $

152,000

-23%

50-00-4501

Transfer In-Water & Sewer

- $

- $ 1,455,000 $

- $

1,485,000

50-00-4502

Transfer In-MFT

- $

114,000 $

- $

133,000

17%

50-00-5105

Miscellaneous Income

- $

193 $

- $

50-00-5106

Vehicle Sticker Sales

177,911 $

183,888 $

175,000 $

5,036 $

- $

180,000

50-00-5107

Wolf Road Reimbursement

10,740 $

6,843 $

- $

188,651

458,912

1,975,000

Total Revenues

$ 1,941,500

89,304

84,268

50-95-6338

Heritage Center

9,139

- $

50-95-6348

Tree Program

- $

50,000

100%

50-95-6601

Admin-Vehicle Stickers

3,786

13,157

2,000

1,423 $

- $

2,000

50-95-6602

Admin-Electronic Signs

- $

5,000

100%

50-95-6603

Facility Study

9,691

- $

50-95-6605

Police Body Cameras

3,991

- $

50-95-6607

VH Building

- $

30,000

100%

50-95-6609

Streets

391,698

55,476

229,876 $

- $

18,000

100%

50-95-6610

Economic Dev/Facade/Train

10,997

18,303

2,066 $

- $

50-95-6611

Village Cameras

3,242

- $

50-95-6615

Crack Sealing

- $

50-95-6616

Acacia Drive Construction

22,380

6,317

6,355 $

- $

50-95-6618

Wolf Road Phase 1

178,628

105,490

154,834 $

- $

50-95-6622

Emergency Capital

58,500

- $

50,000

100%

50-95-6629

PW Building Flooring

- $

20,000

100%

50-95-6630

PW Building Rollaway Lifts

45,000

14,403 $

- $

-100%

50-95-6631

PW Building Louvres

125,000

220 $

- $

-100%

50-95-6632

PW Bucket Truck

- $

50,000

100%
24

Page 68 of 120

3/4/2026
3:25 PM

Capital
50-95-6633

PW Pickup Truck

- $

80,000

100%

50-95-6640

Police Cruiser

70,000

- $

70,000

50-95-6641

Police Video Cameras

16,500

12,320 $

- $

-100%

50-95-6670

Meter Reading Program

- $

100%

50-95-6681

Pump House-Roof

13,000

8,130 $

- $

-100%

50-95-6685

Pump House-Chlorine

150,000

37,750 $

- $

100,000

-33%

50-95-8502

Pontiac/Keokuk Water Main (Roads/Water)

7,369

$ 1,520,000

85,178 $

- $

1,500,000

-1%

624,413

273,752

$ 1,941,500

552,556

1,975,000

$ (435,762) $

185,160

$ (463,252) $

84,268

Total Expenses
Total Surplus (Deficit)

Page 69 of 120

FY2027 Budget Notes

Public Works


Personnel Services: This will be discussed at later meetings



01-31-6200: Engineering- decreased 40% due to most engineering invoices are related to capital
projects. This will only be used for any miscellaneous non-capital engineering projects as needed.



01-31-6203: Consulting- decreased 23%; in the past, some engineering invoices were paid out of
this line item. Will include any non-capital consulting for public works and parks related.



01-31-6230: Equipment/Vehicle Maintenance-decreased 33% - most maintenance will be handled in
house going forward.



01-31-6261: Tree Maintenance- increased 25% - increase to account for additional
removals/maintenance per the Forestry Management Plan.



01-31-6317: Utility Expense- decreased 50% Nicor used to be coded here and now is under Water &
Sewer due to the location of service (pump house). Will need some funding here for Comed going
forward for Parks.



01-31-6320: Operating Supplies- removed- allocating expenses to more accurate descriptions going
forward.

Building & Grounds


01-51-6251: Custodial Services-increased 9% to account for contracts: Unimax (DPW) $700 and
EcoClean (VH) $812 per month



01-51-6252: Landscape Management-decreased 14% to account for actual contract with Beary of
$25k plus an additional as needed.



01-51-6318: Landscape Supplies-increased 56% ($1,800) to account for additional dirt/mulch..



01-51-6336: Maint Supplies – VH/Police- decreased by 20% based on actual



01-51-6341: Park Maintenance- instead of small budgeted amounts for individual parks each year,
all parks are combined as one for maintenance. Also, decreased due to Heritage Center that was
demolished in FY2025.

Page 70 of 120

Motor Fuel Tax


10-94-6355: Street Sign Replacement-decreased by 67% due to sign replacement project not
happening. Originally all signs were going to be replaced throughout the village.



10-94-6500: Debt Service-this was removed and will be placed under Debt Fund going forward.



Depending on debt service and capital- additional “Transfer Outs” will occur from this fund.

Water & Sewer
Revenues


Finance Charges were increased due to active collection of penalty fees.



Water Flat Rate decreased by 20% to match the budget with actual dollars collected over the years.



Interest Income: new line item – based on interest income over the years coming in strong, will
allocate going forward interest to proper funds.



NSF: new line item- based on BS&A this was created to track all NSF funds received.



Misc Income decreased by 50%- line item shouldn’t be used often going forward, in past used to be
NSF fees.

Water Expenses


Removed the Water & Sewer Overhead Department and going forward will take spread of overhead
type expenses and split to Water (70%) and Sewer (30%) expenses.
o

Examples: Audit, Office Supplies, Gas & Oil, Engineering, Meeting/Conf/Training etc.



02-85-6200: Engineering- decreased to align with actual expenses



02-85-6257: Pump Maintenance increased to account for expenses related to the pump house that
were originally expensed with the capital project in FY24 & FY25.



02-85-6279: Water System Maintenance decreased by 16% due to the work placed into the water
system in the past few years, maintenance isn’t as high of costs as the past years.



02-85-6334: Materials to Maintain Water System decreased by 20% - same as above due to work
placed into the system in years past, maintain costs have decreased.



02-85-6352: Water Cost-Countryside decreased budget by 4%, in FY26 overstated the budget due
to unknown cost of increased water rates.

Sewer Expenses


Overall changed the sewer expenses to allocate the split of specific expenses 70/30.

Page 71 of 120

Village Board


01-11-6426: Increased to account for new table and chairs in the Board Room

Administrative:


Personnel Services will be decreased- creating personnel under Community Development and will
be moving and adjusting some salaries. Other areas you will see the decrease:
Training/Memberships



01-21-6216: Additional funds requested for the consultant for the re-development of the website
this year.



01-21-6248: Garbage Stickers- will budget at zero for now based on new contract in January. Once
we have final numbers we will re-visit this line item.



New Line Item: Bank Fees- this will account for all bank fees related to the general fund including
BS&A credit card fees (village’s portion).

Community Development:


Personnel Services will be increased- new this year.



New Line Item: Code Enforcement- looking to track code enforcement fees going forward.



01-55-6255: Engineering- no need for engineering services under community development.

Special Parks:


Status Quo- this accounts for the amount we levy for SEASPAR and the fees associated.

Fire & Police Commission:


Status Quo- not much changes and relates to the training/hiring of new police officers.

General Fund Overhead:


Add additional funds for a large scanner- other changes will stay the same.

Page 72 of 120

Capital:


50-95-6348: Tree Program- $50K in Village expenses with a grant reimbursement of $25k



50-95-6602: Admin-Electronic Signs- Replace TV in board room and add an additional at front
counter for news and information.



50-95-6607: VH Building- $30K for repairs to the exterior building of the village hall.



50-95-6609: Streets- $350k for Road Ribbon



50-95-6622: Emergency Capital- New for the FY- Village should always budget emergency capital
for items such as HVAC system that went out, major repairs, etc.



50-95-6629: PW Building Facility Flooring- new floors for public works.



50-95-6632: PW Bucket Truck- new



50-95-6633: PW Pickup Trucks- requested two new pickups for team, replace one and add
additional for PW Director.



50-95-6640: Police Cruiser- replacement for one involved in accident and/or additional



50-95-6670: Meter Reading Program- $315k covers meter reading program update, meter
replacements, contractor to install meters. This will increase productivity and access to meter
reading.



50-95-6685: Pump House Chlorine- carry over from FY26- project will start late in the fiscal year and
expenses might carry over.



50-95-8502: Pontiac/Keokuk Water Main (Roads & Water)- multi-year project, moving expenses
forward for work not yet completed.

Page 73 of 120

To:
From:
Date:
Subject:

President Wittenberg; Board of Trustees
Andrez Beltran, Assistant to the Village Administrator
March 10, 2026
Summary of Proposed Ordinance – Section 42-205 (Fences)

Purpose of the Ordinance
The proposed amendment to Section 42-205 establishes comprehensive regulations governing
the installation and maintenance of fences within the Village. The intent of the ordinance is to
promote public safety, protect property values, and preserve the visual character of
neighborhoods while also addressing stormwater management, utility access, and traffic safety
considerations.
Key Definitions
The ordinance introduces several definitions to clarify the application of fence regulations,
including terms such as corner lot, flankage yard, utility easement, drainage easement, swale, and
visibility triangle. These definitions ensure consistent interpretation of where fences may be
placed and how they must interact with public infrastructure, drainage systems, and roadway
visibility requirements.
General Fence Requirements
The ordinance establishes baseline requirements for all fences in the Village:
● Maximum Height: Fences are limited to five (5) feet in height measured from grade.
● Materials: Fences must be constructed of wrought iron, aluminum, or other
corrosion-resistant materials approved by the Village Administrator.
● Design: Fences must have flat tops and may not include spikes, pointed ends, barbed
wire, or razor wire.
● Location: Fences must be located entirely on private property and set back a minimum of
three (3) feet from the public right-of-way.
● Property Lines: Fences along shared property lines require written authorization from
affected property owners or must be set back at least three (3) feet from the property line.
● Survey Requirement: Property lines must be confirmed by a licensed land surveyor and
shown on a submitted site plan.
The ordinance also includes requirements intended to protect infrastructure and pedestrian
access. Fences and related structures may not block sidewalks, hydrants, utilities, or stormwater
structures, and height within visibility triangles at intersections is limited to three (3) feet to
preserve sightlines for vehicles.

Page 74 of 120

Gate Standards
Additional requirements apply to gates associated with fencing:
● Gates may not swing outward into a sidewalk or public right-of-way.
● Pedestrian gates must provide at least a 36-inch clear opening.
● Vehicle gates must be set back at least 10 feet from the right-of-way to prevent vehicles
from stopping in the roadway.
● Gates must remain operable and may require self-closing and latching mechanisms for
safety.
● Gates may not impede emergency access.
Residential Fence Regulations
Along Designated Roads
Under the proposed ordinance, full perimeter fences in residential districts are generally limited
to properties located along major or arterial roadways designated by the Village Board. These
roadways include corridors such as Wolf Road, Plainfield Road, Willow Springs Road, Joliet
Road, and 65th Street.
Non-Designated Roads
For other residential properties, the ordinance allows interior yard enclosures (dog runs or small
play areas) subject to the following standards:
● Permitted only in rear yards or interior side yards.
● Must be located at least five (5) feet from side or rear property lines or outside any
easement.
● Must use open fencing materials such as ornamental metal, vinyl-coated chain link, or
welded wire.
● Maximum enclosure size is limited to 400 square feet.
Drainage and Stormwater Protection
The ordinance includes provisions to ensure that fences do not interfere with drainage patterns or
stormwater infrastructure. Fences may not obstruct swales, culverts, or stormwater routes. Where
a fence crosses a drainage path, the Village Administrator or Village Engineer may require
modifications to ensure proper water flow. Property owners are responsible for repairing any
drainage damage caused by fence installation.
Fences in Easements
Fences may be permitted within drainage or utility easements only if they do not interfere with
the easement’s function or access for maintenance. Property owners must remove or open fences

Page 75 of 120

within 48 hours if access is required for inspection or repair, and utility providers are not
responsible for damage to fences located in easements.
Permit and Administrative Review
All fences require a permit and site plan submission for administrative review by the Village
Administrator, and review by the Village Engineer may be required depending on the site
conditions. Special use permits are required for fences associated with non-residential uses. The
ordinance also allows reasonable accommodation requests related to disabilities in accordance
with federal law.
Summary
Overall, the proposed ordinance creates a unified regulatory framework for fencing within the
Village. The regulations are intended to balance residential needs for limited enclosures with
broader community goals related to safety, drainage protection, infrastructure access, and
neighborhood character. The ordinance also provides a clear permitting process and enforcement
mechanism to ensure compliance.

Page 76 of 120

To:
President Wittenberg and the Board of Trustees
From: Gavin Morgan. Village Administrator
Date: March 10, 2026
Subject: Resolution 2026-07: Participation in the Regional Disposal Program (RDP)
Recommended Motion: Move to approve Resolution 2026-07: Authorizing
Participation in the Regional Disposal Program.
The Village is a member of the West Cook County Solid Waste Agency, a joint municipal
agency formed under the Intergovernmental Cooperation Act to coordinate waste
management services among participating municipalities.
Through the Regional Disposal Project, the Agency secures contracts with transfer
stations and disposal facilities to provide reliable, environmentally compliant waste
disposal capacity for member communities.
Key Terms of the Agreement
Regional Disposal Participation
The agreement allows the Village to participate in the Agency’s regional system
for the transfer and disposal of municipal waste generated within Village limits.
Waste Delivery Requirements
Municipal waste generated in the Village must be delivered to facilities
designated by the Agency.
Recycling and Waste Reduction
The Agency promotes recycling and waste diversion programs with a regional
goal of approximately 40% waste reduction.
Agreement Term
The agreement remains in effect while the Agency maintains disposal contracts.
Participating municipalities may withdraw by providing 120 days written notice
prior to execution of a new or renewed disposal contract.

Page 77 of 120

Fiscal Impact
Administrative fees and disposal costs associated with the Regional Disposal Project
are incorporated into the Village’s solid waste franchise agreement and are to be paid
by the hauler.
Under the Village’s Municipal Waste, Recycling and Landscape Waste Services
Agreement with SBC Waste Solutions, the contractor is responsible for transporting all
municipal waste collected in the Village to the West Cook County Solid Waste Agency
Regional Disposal Project facility and paying all associated RDP disposal costs. The
agreement further specifies that the Village shall not be required to pay Regional
Disposal Project fees, and the contractor may not apply a markup to those costs.
Accordingly, approval of this agreement does not create a direct new cost to the Village,
as disposal fees are already incorporated into the Village’s franchise waste collection
system.
Benefits of Participation
Participation in the Regional Disposal Project provides:
● Regional purchasing power for waste disposal services
● Reliable long-term disposal capacity
● Reduced environmental liability risk
● Support for recycling and waste reduction initiatives
Given the benefits of participation and thane Approve the Project Use Agreement
between the Village of Indian Head Park and the West Cook County Solid Waste
Agency and authorize execution of the agreement.

Page 78 of 120

WEST COOK COUNTY SOLID WASTE AGENCY
PROJECT USE AGREEMENT (DRAFT)

BY, BETWEEN AND AMONG

THE WEST COOK COUNTY
SOLID WASTE AGENCY
AND
THE VILLAGE OF INDIAN HEAD PARK

DATED THIS

DAY OF

, 2026

Page 79 of 120

WEST COOK COUNTY SOLID WASTE AGENCY
PROJECT USE AGREEMENT
THIS AGREEMENT ("Agreement"), made and entered into this
day of
______
, 20___, by and among the WEST COOK COUNTY SOLID WASTE AGENCY,
a municipal corporation and body politic (hereinafter referred to as the "Agency") and the
Village of Indian Head Park, a municipal corporation (hereinafter referred to as a
“Participating Member”); the Agency and the Participating Member are sometimes
hereinafter collectively referred to as the "Parties".
NOW, THEREFORE, for and in consideration of the sum of Ten and No/100 Dollars
($10.00), in hand paid, the mutual covenants and conditions as hereinafter set forth and
other good and valuable consideration, the receipt and sufficiency is hereby acknowledged,
the parties hereto do hereby agree as follows:
ARTICLE I
RECITALS
1.1 Article VII, Section 10 of the 1970 Constitution of the State of Illinois and the
Intergovernmental Cooperation Act (hereinafter referred to as the "Act") authorize "units of
local government" to contract and associate among themselves to obtain or share services
and to exercise, combine or transfer any power or function in any manner not prohibited by
law or ordinance.
1.2 Section 3.2 of the Act authorizes any two or more municipalities and counties,
as units of local government, to establish, by intergovernmental agreement, a municipal joint
action agency as a municipal corporation and public body politic and corporate in order to
provide for the efficient and environmentally sound collection, transportation, processing,
storage and disposal of municipal solid waste.
1.3 Pursuant to this Authority, the Agency was established to assist its members by
cooperatively dealing with the increasing costs and potential environmental liabilities
associated with their municipal solid waste in full accord with law and sound environmental
practice.
1.4
The members of the Agency are units of local government which members
sought to cooperate with one another in order to develop and implement a Solid Waste
Management Plan which emphasizes waste reduction and aggressive recycling of
municipal solid waste coupled with the environmentally sound and cost-effective
management of the remaining non-recycled portion of the municipal solid waste stream
generated by the Agency's member communities.
1.5
The Agency, together with its Citizens Advisory Committee, has successfully
developed, and thereafter updated, a comprehensive Solid Waste Management Plan which
addresses the significant solid waste management issues facing west Cook County.

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1.6 The Agency, in the preparation of the Solid Waste Management Plan and
subsequent thereto, has studied environmental, technical, health and cost issues related to
various methods of managing the waste generated by its member municipalities. The
Agency will continue to study alternative methods of providing for the environmentally sound
and cost efficient mechanism for the collection and management of such waste as
technology changes. If any alternative method is deemed feasible, it is the Agency's intent
to work with the private sector to encourage its development into a workable solution.
1.7
The Agency's Solid Waste Management Plan was subjected to a series of
public hearings and was thereafter adopted by the Agency's Board of Directors.
1.8
The Agency's Solid Waste Management Plan provides its municipal members
with a framework for cooperation and a plan for the efficient and environmentally sound
collection, transportation, transfer, processing, treatment, storage, disposal, reduction,
recycling and reuse of municipal waste while at the same time minimizing the rising cost of
disposal of their waste.
1.9
The Agency's Solid Waste Management Plan includes, as its primary focus,
the implementation of an aggressive waste reduction and recycling program designed to
achieve a municipal waste reduction goal of 40%. The Agency remains committed to this
goal and is aggressively pursuing a program to help its members achieve this goal.
1.10 This agreement enables the Agency's members to continue to implement and
improve their recycling programs while achieving the other goals of the Solid Waste
Management Plan.
1.11 The Agency's plan recognizes the goal of providing guaranteed disposal
capacity for the non-recycled portion of its members' municipal waste stream and sets forth
a strategy to achieve that goal by procuring long term contracts with transfer stations and
disposal facilities.
1.12 Significantly, this agreement provides a means of minimizing the potential
future environmental liability of its members inherent in the disposal of their municipal solid
waste.
1.13 The Regional Disposal Project (RDP) was established to provide a cost
effective mechanism which permits the Participating Members to protect the public health,
safety and welfare of their citizens and, at the same time, minimize the attendant expense.
1.14 It is necessary and in the best interest of the Agency and each of its Participating
Members to enter into this agreement in order for the Participating Members to take part in
and make use of the Project as a means of processing, storing, transporting and disposing
of their Waste in a cost effective manner while at the same time reducing their potential
future environmental liability.

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ARTICLE II
DEFINITIONS
The following definitions shall apply to the entirety of this Agreement unless it is clear
from the context that another definition applies:
2.1 "Act" means the Intergovernmental Cooperation Act, as amended (5 ILCS
220/3.2 (1993)).
2.2 "Administrative Fee" means the per ton fee set to reimburse the Agency for its
cost of administering its duties under this Agreement.
2.3 "Agency" means the West Cook County Solid Waste Agency as established by
the Agency Agreement and includes its various members.
2.4 "Agency Agreement" means "An Agreement Establishing the West Cook
County Solid Waste Agency as a Municipal Joint Action Agency", filed on or about
September 6, 1989, as it may be amended from time to time.
2.5 "Agency Board" means the Board of Directors of the Agency as appointed by
vote of the corporate authorities of each member.
2.6 "Agency Waste" means the sum of all the Delivered Participating Member
Waste provided by the Participating Members in each Fiscal Year.
2.7 "Agreement" means this Agreement between the Agency and the Participating
Member. The use of the term "agreement" means this Agreement or any similar agreement
entered into between the Agency and another Participating Member.
2.8 "Delivered Participating Member Waste" means that Participating Member
Waste delivered by a Participating Member which is accepted by or on behalf of the Agency
in each Fiscal Year.
2.9 “Expected Participating Member Waste” means Participating Member Waste
estimated to be generated by the Participating Member in a Fiscal Year.
2.10 "Facility" means a location under contract to the Agency possessing all
necessary permits and licenses and which is otherwise in compliance with law to receive
Waste for storage, transfer, processing, treatment, composting, land application, recycling,
reuse, disposal or final disposition.
2.11 "Fiscal Year" means the fiscal year of the Agency commencing on May first
and concluding April thirtieth.
2.12 "Hazardous Waste" means and refers to a waste or combination of wastes
which, because of its quantity, concentration, or physical, chemical, or infectious

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characteristics may cause or significantly contribute to an increase in mortality or an
increase in serious, irreversible or incapacitating reversible illness; or post a substantial
present or potential hazard to human health or the environment when improperly treated,
stored, transported, disposed of, or otherwise managed or which has been identified, by
characteristics or listing, as hazardous pursuant to Section 3001 of the Resource
Conservation and Recovery Act of 1976 (P.L. 94-580) or applicable local, State or Federal
laws and/or regulations.
2.13 "Initial Delivery Date" means the first date on which the Participating
Member's Waste is collected following the expiration, avoidance or cancellation of its current
contract governing the disposal of Waste. For purposes of this definition, current contract
shall mean the contract in effect on the date of this Agreement. The contract shall not be
extended by any means including, but not limited to, renewal, automatic renewal or option
so as to delay the Initial Delivery Date unless said extension is required by a binding
contract.
2.14 "Material" means individual components of some waste streams including, but
not limited to, Hazardous Waste, which the Facility is not permitted by law to either receive,
handle, process, treat, transfer or dispose of.
2.15 "Participating Member" means a member of the Agency which is a party to a
Project Use Agreement.
2.16 "Participating Member Delivery Date" means the scheduled Initial Delivery
Date which is the earliest date on which the Participating Member is expected to commence
delivering Participating Member Waste to the Agency as detailed in Exhibit A to this
Agreement.
2.17 "Participating Member Waste" means the Waste generated within the
corporate limits of a single Participating Member or that which has been historically collected
by or on behalf of the Participating Member.
2.18 "Project or Regional Disposal Project (RDP)" means a "Waste Project" as
the term is defined in the Agency Agreement and in Section 3.2(j)(ii) of the Act undertaken
by or on behalf of the Agency consisting of providing capacity for the transfer and/or disposal
of Waste pursuant to this Agreement.
2.19 "RDP Committee" means Participating Members which may meet from time
to time as a group.
2.20 "Third Party Waste" means all Waste accepted by or on behalf of the Agency
at its contracting Facility(ies) which is not Participating Member Waste.
2.21 "Waste" means all materials defined by any applicable law, regulation or
ordinance which are not Hazardous, and other discarded or abandoned material including,
without limitation, garbage, rubbish, bulk items and small amounts of building materials and

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construction or demolition debris which the Facility to which it is sent is permitted to receive.
For purposes of this Agreement, Waste does not include Material (See Section 2.19).
ARTICLE III
MAXIMIZATION OF RECYCLING INCENTIVE
3.1 Recycling Maximization. It is the intent of the Parties to continue to use every
reasonable effort to maximize reuse and recycling. To this end, the Parties commit to use
every reasonable effort to:
(a)
reduce the quantity of waste generated through the use of public
education and consumer awareness campaigns, by promoting minimal packaging,
by developing economic incentives and through legislative initiatives;
(b)
expand single-family recycling programs to include as many of the
targeted material types listed in the Agency's Solid Waste Management Plan as are
reasonably practical and aggressively implement programs for on-site recycling
collection programs for all multi-family properties;
(c)
educate businesses about responsible waste management,
encourage businesses to establish multi-material recycling programs and promote
the procurement of recycled-content products by businesses;
(d)
investigate and develop a strategy for implementing a construction and
demolition debris recycling program, including encouraging the use of recycledcontent building material wherever practical; and
(e)
adopt procurement policies that favor recycled-content products,
develop and maintain a reference list of suppliers of recycled-content products,
encourage joint purchasing of recycled-content products and encourage residents to
purchase recyclable and recycled-content products.
ARTICLE IV
AGENCY UNDERTAKING REGARDING THE PROJECT
4.1 Undertaking Regarding the Project.
members, shall use its best efforts to:

The Agency, acting on behalf of its

(a)
enter into cost efficient contracts with one or more environmentally safe
and secure Facilities for the acceptance of Participating Member Waste;
(b)
provide for sufficient capacity for the environmentally safe and secure
disposal of Waste by entering into one or more contracts for the transfer,
transportation and disposal of Participating Member Waste;

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(c)
investigate the feasibility of contracting with one or more Facilities for
the environmentally safe and secure transfer, processing, treatment, storage,
recovery, recycling and final disposition of some or all Materials;
(d)
continue to investigate and work to improve the cost effectiveness of
methods for the environmentally sound disposal of the Participating Member Waste;
and
(e)
investigate the environmental safeguards and environmental
compliance history of the Facility(ies) to assist in minimizing the potential
environmental liability associated with the disposal of Participating Member Waste.
4.2 Contingency of Agency Undertaking. The Agency's obligation perform under
this Agreement is subject to existing contract and other obligations. Its obligation to initiate
or complete the undertakings described in Section 1 of this Article is limited to that set forth
in this Paragraph. Should the completion of the operation of the Project, or any portion
thereof, be suspended, interrupted, interfered with, reduced or curtailed, the Agency shall
use reasonable efforts to find alternate means of disposal of Participating Member Waste.
4.3 Administration of this Agreement. The Agency shall administer this Agreement
on behalf of its members and the Participating Member.
4.4
RDP Committee. From time to time, an RDP Committee may be formed with
representatives from Participating Members and an Agency official. The RDP Committee
may develop recommendations to the Agency’s Board of Directors regarding the RDP and
participate in the procurement of Facilities to meet the objectives of the RDP Project.
However, the Agency’s Board of Directors shall have ultimate control of the RDP and
approval of any contracts with Facilities.
ARTICLE V
COLLECTION AND DELIVERY OF WASTE TO FACILITY(IES)
5.1 Expected Participating Member Waste. In order to secure beneficial pricing for
the disposal of Agency Waste, the Agency and the Participating Member agree that it is in
the best interest of the Parties to estimate, to the best of their abilities, the amount of
Expected Participating Member Waste for each Participating Member. The Agency and the
Participating Member have determined the amount of Expected Participating Member
Waste, as detailed in Exhibit A, is a reasonable and necessary in order to determine needed
Facility(ies) capacity.
5.2 Participating Member Waste. The Participating Member, beginning on its Initial
Delivery Date, shall cause the delivery of its Participating Member Waste to the Facility(ies)
designated by the Agency. Any Hazardous Waste or other waste which the relevant Facility
is not permitted to receive shall not be delivered by the Participating Member.
5.3 Title to Waste. The Participating Member agrees to enact an ordinance in a form

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provided by the Agency stating that title to Waste shall pass to the Participating Member at
the time of collection by or on behalf of the Participating Member. Title to Participating
Member Waste shall pass to the Agency when it has been accepted by or on behalf of the
Agency at a Facility pursuant to Section 2 of this Article above..
5.4 Weighing of Waste. The Agency shall arrange for a calibrated measurement
device to be made available and kept in reasonable and accurate working order for weighing
Delivered Participating Member Waste delivered to each Facility.
5.5 Alternate Measurement of Waste. In the event that the Agency designated
weighing device is inoperable, Delivered Participating Member Waste shall be measured by
volume.
5.6 Record of Waste. The Agency shall keep or arrange for the keeping of daily
records of deliveries of Participating Member Waste to each Facility as well as any
Participating Member Waste or any waste which is rejected. Records shall be available for
inspection by any Participating Member during the normal business hours of the Agency.
ARTICLE VI
REPORTS AND GENERAL CONTRACTUAL TERMS
6.1 Cooperation. The Parties shall reasonably cooperate with each other on all
issues relating to this Agreement. The Participating Member and the Agency will comply
with all reasonable requests of each other and will, upon request, do as follows:
(a)

make available general and financial information about itself;

(b)

consent to publication and distribution of its financial information;

(c)
certify that, to the best of each Parties actual knowledge, general and
financial information about it is accurate, does not contain any untrue statements of
a material fact and does not omit to state a material fact necessary in order to make
the statements in that information true, in light of the circumstances under which they
were made and is not misleading;
(d)

make available certified copies of official proceedings; and

6.2
Distribution of Reports. Copies of all reports and studies required by this
Agreement shall be provided to the Agency and the Participating Member.
6.3
Effective Date. This Agreement shall become effective only when such
Agreement has been passed by the Agency Board of Directors and Participating Member
Board of Directors and is executed by the Agency and Participating Member.
6.4 Duration. This Agreement shall remain in full force and effect while the Agency’s

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RDP contractor is able and willing to process and dispose of the Participating Member’s
Waste. In the event that the Agency utilizes other contractors, renews or otherwise extends
the contract(s) with the contractor(s) for services provided for hereunder, the duration of this
Agreement shall automatically be extended to such new contract or renewal or extension
date unless, on or before one hundred and twenty (120) days prior to the date the Agency
executes a new or renewal or extension of any contract with any vendor for services
provided hereunder, the Participating Member provides written notice to the Agency of its
intent not to remain a part of the Project and that it does not wish this Agreement extended.
The Agency shall give each Participating Member written notice on or before one hundred
and fifty (150) days prior to the date of execution of the new or renewal or extension of any
contract with any vendor for services provided hereunder.
6.5 Agency Reports and Contracts. The Agency shall provide the Participating
Member with:
(a)
Immediate notification of any emergency, failure or malfunction of the
Project or of any other condition or event which affects or may significantly affect,
directly or indirectly, the Agency's performance of its obligations under this
Agreement;
(b)

the name(s) of the person(s) in charge of the Project;

(c)
reasonable access to all records of the Agency regarding the Project
upon written request;
(d)
a copy of any Agency Project audits within thirty (30) days of said
audit(s) acceptance by the Agency; and
(e)

copies of all contracts for services provided hereunder.

6.6 Participating Member Reports. The Participating Member shall supply the
following information in a form reasonably acceptable to the Agency:
(a)
all contracts and arrangements in any manner related to or connected
with Waste and Materials;
(b)
the Participating Member's rates and costs related to Waste and
Materials, including any formulas utilized in billing;
(c)

the name(s) of the person(s) in charge of Waste and Materials;

(d)
annaul reports on the quantity of Participating Member Waste,
landscape waste and recyclables collected;
(e)
immediate notification of the Agency of any emergency, disruption or
other event or condition which affects or may affect, directly or indirectly, the ability

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of the Participating Member to perform its obligations under this Agreement; and
(f)
all Participating Member information related to performance of this
Agreement including, without limitation, to audits, capital improvements and
prospective expansions in any manner related to Waste.
6.7 Assignment. Except to the extent hereinafter provided, neither Party shall assign
or transfer this Agreement or any rights or interest herein without the prior written consent
of the other Party. Notwithstanding anything contained herein to the contrary, the right to
receive payments which are required to be made by the Participating Member to the Agency
in accordance with the provisions of this Agreement may be assigned, without the
Participating Member's consent, by the Agency upon approval of the Agency Board. The
Participating Member agrees that upon written notice of said assignment, it will make all
payments directly to the named assignee.
6.8 Amendment. This Agreement may be amended only in writing when such
amendment is adopted by the Agency and by the Participating Member utilizing the same
vehicle as they used in authorizing signature hereon.
6.9 Severability. Should any part, term or provision of this Agreement be determined
by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the
remaining portions or provisions shall not be affected thereby.
6.10 Waiver. No action by either Party to this Agreement other than a written
statement signed by the Party against whom a waiver is claimed, shall be deemed a waiver
of any rights granted by this Agreement. A waiver of rights with respect to any matter arising
under this Agreement shall not be deemed a waiver of any other rights under this
Agreement, nor a waiver of similar or identical rights with respect to any other matter.
6.11 Governing Law. This Agreement shall be construed under the applicable laws
of the State of Illinois.
6.12 Local Government Financial Planning and Supervision Act. Pursuant to Section
14 of the Local Government Financial Planning and Supervision Act (50 ILCS 320/14
(1993)), the Parties hereby declare that the provisions of such Act do not apply to any
indebtedness, obligation or liability incurred under this Agreement.
ARTICLE VII
AGENCY COVENANTS
7.1 Covenants Regarding the Project. The Agency, on behalf of its members and in
the interest of the Participating Members, covenants and agrees that it will:
(a)
perform its duties in conformance with this Agreement and all
applicable laws, ordinances and regulations;

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(b)
make and keep separate and proper books and accounts with respect
to accounts due and fees required hereunder and cause those books and accounts
to be audited annually in accordance with generally accepted accounting principles;
(c)
operate and maintain the Project in order to be able to perform the
obligation to accept Participating Member Waste; and
(d)
enter into contracts to accept Third Party Waste only if the performance
of the Agency obligations thereunder do not significantly impair the Agency's ability
to perform its obligations under this Agreement.
ARTICLE VIII
PARTICIPATING MEMBER COVENANTS
The Participating Member covenants and agrees as follows:
8.1 Commitment to Deliver Participating Member Waste. The Parties agree that
since estimated Participating Member Waste shall be the basis for securing beneficial
pricing for the disposal of Participating Member Waste, it is reasonable and necessary that
from and after the Participating Member’s Initial Delivery Date through the term of this
Agreement, the Participating Member shall deliver, or cause to be delivered to the Agency,
all Participating Member Waste..
8.2 Participating Member Waste. The Participating Member shall cause each
contractor which collects, removes or transports any Participating Member Waste to (a)
operate efficiently and faithfully, (b) conform to the delivery requirements of the relevant
Facility(ies), and (c) conform to all laws, regulations and ordinances including, but not limited
to, the rules and regulations of the Agency as adopted by the Agency Board.
8.3 Use of Agency Services.
(a)
In order to assure adequate capacity for Participating Member Waste,
the Agency shall have the exclusive right to contract with Third Parties for the delivery
of Third Party Waste. No Participating Member shall subcontract services offered
hereunder by offering them to others or in any way obtain the Waste generated by
others and provide services hereunder with respect to that Waste.
(b)
In order to protect the interests and rights of the Participating Member
to responsibly manage and dispose of its Participating Member Waste and with
respect to contracts, arrangements or understandings which the Participating
Member may enter into on and after the date hereof for the collection, removal or
transportation of Participating Member Waste, title to the Participating Member
Waste shall at all times remain with the Participating Member until transferred to the
Agency pursuant to the terms of this Agreement. All contracts, arrangements or

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understandings that the Participating Member may enter into with haulers shall state
that the obligations of such haulers shall relate only to the collection and
transportation of Participating Member Waste.
8.4 Indemnification. Each Participating Member shall indemnify and hold harmless
the Agency and non-participating members of the Agency and each of their Directors,
Trustees, Agents, Servants, Officers, Officials and Employees against, without limitation, for
any and all expenses, losses, claims, demands, actions, costs, judgments, subrogation,
attorney's fees, consultant fees, expert's fees or other damages without limitation resulting
from, or in any manner connected with environmental liability, injury to any person (including
injury resulting in death) or damage (including loss and destruction) to property of
whatsoever nature arising out of or in any manner connected or associated with this
agreement or the handling or disposal of waste hereunder.
ARTICLE IX
PAYMENT OBLIGATION
In addition to the fees charged by the Facility(ies) and the other vendor(s) performing
the services provided under this Agreement, each Participating Member shall pay its pro
rata share of the Agency's cost of administering this Project. This Article establishes that
obligation and provides a fair and equitable means of calculating the pro rata share of each
Participating Member.
9.1 Contractor Fees. Each Participating Member shall pay or cause to be paid all
fees and charges of the various contractors which provide the services rendered pursuant
to this Agreement.
9.2 Third Party Fees. The Agency, upon approval of the Agency Board, shall set
all fees paid by third parties for the handling of Third Party Waste, taking market forces into
account.
9.3 Administrative Fee. The purpose of the Administrative Fee is to provide sufficient
funds to cover the Agency's costs of administering the Project. Participating Members shall
pay an Administrative Fee to the Agency for Delivered Participating Member Waste to offset
the Agency's cost of administering the Project. The Administrative Fee shall be set by the
Agency.
9.4 Additional Fee. Should, in any Fiscal Year, the total Administrative Fee collected
be insufficient to cover the Agency's actual cost of administering the Project, the Agency
Board may:
(a)

elect to not assess an Additional Fee; or

(b)

assess an Additional Fee.

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In no case shall the Additional Fee, on a per ton basis, exceed 40% of the Agency's per ton
cost in the relevant Fiscal Year for Agency Waste.
9.5 Calculation of Additional Fee. Each Participating Member shall be liable for its
pro rata share of the Agency's total cost of administering the Project in each Fiscal Year.
The Additional Fee shall be calculated by multiplying the shortfall in the cost of administration
per Fiscal Year by a fraction whose numerator is the Delivered Participating Member's
Waste and whose denominator is the amount of Agency Waste.
9.6 Audit. The Agency Board, at its cost, may conduct an independent audit of the
Agency's costs of administration of the Project.
9.7 Obligations Upon Withdrawal. The Participating Member may withdraw from the
Agency as provided in the Agency Agreement. However, the Participating Member shall
remain fully obligated under this Agreement including, but not limited to, all payment
obligations, all obligations to deliver Participating Member Waste and all other obligations
and covenants hereunder. Further, if the participating Member withdraws, the Participating
Member shall also be obligated to pay any and all Agency costs associated with the
withdrawal, without limitation, set-off or counterclaim.
ARTICLE X
PAYMENT AND BILLING
10.1 Billing. The Agency shall bill the Participating Member or its hauler for services
performed under this Agreement. The Agency may, in writing, request its contractor to bill
the Participating Member or its hauler directly. The Agency, upon approval of the Agency
Board, may elect to directly bill any fee, interest or other charge not included in any
contractor billing. Any amounts billed by the Agency under this Agreement shall be paid
within forty-five (45) days of the billing date.
10.2 Interest on Overdue Amounts. In the event that the Participating Member has
not paid or not caused to be paid all amounts due the Agency by the end of the month in
which they are due, the Participating Member agrees to pay interest on all unpaid amounts
at a rate to be determined by the Agency Board and not to exceed 2% per month or portion
thereof.
10.3 Reservation of Remedies. In addition to the right to receive payment of interest
as provided in this Article, the Agency reserves all other rights and remedies it may have at
law or in equity as a result of any failure of the Participating Member to pay when due all
amounts payable under this Agreement. Election of any remedy shall not be a waiver of
any other remedy.
10.4 Partial Payments. Acceptance of any partial payment shall not be deemed a
waiver by the Agency with respect to any amounts not paid by the Participating Member.

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10.5 Nature of Obligation. The obligation of the Participating Member to make all
payments required by this Agreement is unconditional, irrevocable and all payments shall
be made without set-off or counterclaim.
10.6 Disputes With Contractors.
(a)
If a Participating Member desires to dispute all or any part of payments
made to a contractor, representatives of the Agency shall meet with representatives
of the Participating Member and contractor in an attempt to resolve such dispute. No
attempt will be made by the Agency to resolve disputed charges unless disputed
charges are the subject of written notice to the Agency and the relevant contractor
within sixty (60) days of the billing date, or within a reasonable period from the time
the Participating Member knew or should have known of the facts giving rise to the
dispute.
(b)
Participation in the dispute resolution process pursuant hereto shall not
limit the claims, causes of actions, rights, or remedies that the Participating Member
may have at law or in equity against the contractor, nor shall such participation be
deemed an election of remedies as against the contractor.
10.7 Alternative Dispute Resolution. Should a dispute arise, the parties to that
dispute may agree to its resolution by such alternative methods, with or without the right of
appeal or the reservation of legal remedies, as the parties thereto may agree.
ARTICLE XI
DEFAULTS AND REMEDIES
This Article sets forth the rights of the Parties in the event that one of them fails to
perform its obligations under this Agreement.
11.1 Agency Defaults. Failure by the Agency to perform any obligation under this
Agreement and the continuation of that failure to perform for thirty (30) days after written
notice from the Participating Member to the Agency of such failure shall be a default of the
Agency under this Agreement, unless any such failure is excused pursuant to the Force
Majeure provision contained in Section 5 of this Article.
11.2 Participating Member Remedies in Event of Agency Default.
(a) In the event of a default by the Agency under this Agreement, the
Participating Member may bring any action against the Agency, including an action
in equity and actions for mandamus, injunction and specific performance of the
Agency's obligations to the extent allowed by law.
(b)
Failure on the part of the Parties to observe or fully perform any
obligation assumed by or imposed upon them by this Agreement shall not relieve the
Participating Member from making any payment due the Agency and fully performing

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the other obligations required of it under this Agreement. However, the Participating
Member may have and pursue any and all remedies provided by law or provided
pursuant to this Agreement compelling performance by the Agency of any obligation
assumed by or imposed upon the Agency by this Agreement.
(c)

Election of a remedy shall not be a waiver of any other remedy.

11.3 Participating Member Defaults. In order to protect the other Participating
Members and the Agency, the following events or conditions shall be considered defaults of
the Participating Member under this Agreement:
(a)
failure to pay when due any and all amounts payable under this
Agreement or the Agency Agreement;
(b)

failure to deliver all of its Participating Member Waste;

(c)
delivering unauthorized waste or waste which the Facility(ies) is not
permitted to receive; and
(d)
failure to perform any other obligation under this Agreement and the
continuation of that failure for thirty (30) days after written notice from the Agency of
such failure.
11.4 Agency Remedies in Event of Participating Member Default. In addition to any
other remedy which may be available to the Agency at law, in equity or at common law,
under this Agreement the Agency shall have, without limitation, the following individual
remedies in the event of a default by the Participating Member:
(a)
the right to compel the payment of any fee, charge or interest due the
Agency under this Agreement;
(b)
the right to refuse and to order the Facility(ies) to refuse to accept
delivery of Participating Member Waste;
(c)
the rights to mandamus, injunction and specific performance of the
Participating Member's obligations to the extent allowed by law;
(d)
(e)
remedy.

the right to obtain Waste from other sources; and
election of any remedy whatsoever shall not be a waiver of any other

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11.5 Force Majeure.
(a) The Agency shall not be in default under this Agreement to the extent that
it is prevented from or delayed in performance of its obligations under this Agreement
by any event or condition beyond its reasonable control including, but not limited to,
strikes or other work stoppages, war, court rulings, acts of civil or military authorities
(other than the Agency), earthquakes, floods, tornadoes and acts of the Participating
Member.
(b)
The Participating Member shall not be in default under Section 3(b) of
this Article to the extent it is prevented from or delayed in performance of its
obligations under this Agreement due to any event or condition beyond its reasonable
control including, but not limited to, strikes or other work stoppages, war, acts of civil
or military authorities other than the Participating Member, earthquakes, floods or
tornadoes.
11.6 Jurisdiction. Regarding court action, venue shall lie exclusively in the Circuit
Court of Cook County.
ARTICLE XII
NOTICES
12.1 Notices. All notices under this Agreement shall be in writing except in case of
emergency and shall be delivered by First Class U.S. Mail and email addressed as follows:
(1)

If to the Agency at:
West Cook County Solid Waste Agency
2000 Fifth Ave., Bldg N
River Grove, IL 60171
Attention: Administrator
[email protected]

(2)

If to the Participating Member at:
Village of Indian Head Park
201 Acacia Drive
Indian Head Park, IL 60131
Attention: Administrator
[email protected]

or such other address as either the Agency or the Participating Member may from time to
time designate in a written notice pursuant to this hereto.
12.2 Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed an original, and all of which, when taken

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Page 94 of 120

together, shall constitute one Agreement.
IN WITNESS WHEREOF, the Agency and the Participating Member have caused
this Agreement to be executed in their respective corporate names and attested by their
duly authorized officers and sealed with their corporate seals, all as of the date first above
written.
WEST COOK COUNTY SOLID WASTE AGENCY
___________________________________
Chairman
Attest:
_________________________
Secretary/Treasurer

Date of Execution by Participating Member: ___________________, 2026.
VILLAGE OF INDIAN HEAD PARK
____________________________________
Its: _______________________________
[SEAL]
Attest:
____________________________________
Its: _________________________________

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EXHIBIT A
PARTICIPATING MEMBER DELIVERY DATE AND
EXPECTEDD PARTICIPATING MEMBER WASTE
Participating Member:

Village of Indian Head Park

Participating Member Delivery Date:

May 1, 2026

Expected Participating Member Waste*: 1,800 tons
*The Parties agree that the Participating Member Delivery Date and the amount of
Expected Participating Member waste are the best estimates which can reasonably
be made at as of the date hereof.

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Page 96 of 120

To:
President Wittenberg and the Board of Trustees
From: Joe Coons, Public Works Director
Date: March 10, 2026
Subject: Resolution 2026-08: Participation in the Suburban Tree Consortium
Recommended Motion: Move to approve a resolution authorizing the Village of Indian
Head Park to join the Suburban Tree Consortium (STC) for cooperative purchasing of
trees and related urban forestry services.
Staff is recommending that the Village participate in the Suburban Tree Consortium, a
cooperative purchasing program made up of municipalities throughout the Chicago
metropolitan area. The consortium coordinates the procurement of trees and related
services on behalf of its members, allowing municipalities to benefit from group
purchasing and long-term supply agreements with regional nurseries. Annual
membership in the Suburban Tree Consortium is $575, which can be accommodated
within the Public Works operating budget.
Participation in the STC would provide several operational advantages to the Village,
including:
● Lower Costs Through Cooperative Purchasing: Pooling orders with other
municipalities increases buying power and improves pricing.
● Reliable Tree Supply: Long-term contracts with nurseries ensure availability of
quality trees for future planting programs.
● Improved Quality Standards: The consortium maintains strict specifications and
performs annual nursery inspections to ensure tree quality.
● Streamlined Procurement: The STC solicits quotes and coordinates purchasing
on behalf of participating municipalities.
● Technical Support and Information Sharing: Members benefit from shared
expertise and collaboration on municipal forestry practices.
Recommendation
Staff recommends approval of the attached resolution authorizing participation in the
Suburban Tree Consortium. Participation will support the Village’s parkway tree
replacement program while improving purchasing efficiency and ensuring access to
high-quality tree stock.

Page 97 of 120

RESOLUTION NO. 2026-08
A RESOLUTION AUTHORIZING PARTICIPATION IN THE SUBURBAN TREE
CONSORTIUM
WHEREAS, the Village of Indian Head Park maintains a
parkway tree program to preserve and enhance the Village’s urban
forest; and
WHEREAS, the Suburban Tree Consortium (STC) is a
cooperative purchasing program comprised of municipalities in
the Chicago metropolitan region that jointly procure trees and
related planting services; and
WHEREAS, participation in the Suburban Tree Consortium
allows municipalities to increase purchasing power, reduce
procurement costs, and secure reliable supplies of high-quality
trees through long-term contracts with regional nurseries; and
WHEREAS, the Village Administration has determined that
participation in the Suburban Tree Consortium would benefit the
Village by improving efficiency in the procurement of trees and
supporting long-term urban forestry planning; and
WHEREAS, the annual membership cost for participation in
the Suburban Tree Consortium is $575.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK, COOK
COUNTY, ILLINOIS, AS FOLLOWS:
Section 1.
The Village of Indian Head Park is hereby authorized to
participate in the Suburban Tree Consortium for the purpose of
cooperative purchasing of trees and related services.
Section 2.
The Village Administrator, or his designee, is authorized to
take all necessary actions to enroll the Village in the Suburban
Tree Consortium and to execute any documents necessary to
effectuate participation.

Page 98 of 120

RESOLUTION NO. 2026-08
A RESOLUTION AUTHORIZING PARTICIPATION IN THE SUBURBAN TREE
CONSORTIUM
Section 3.
The annual membership fee for participation shall be paid from
funds appropriated within the Village’s Public Works budget.
Section 4.
This Resolution shall be in full force and effect upon its
passage and approval as provided by law.
ADOPTED by the President and Board of Trustees on this 12th day of
March, 2026 pursuant to a roll call vote as follows on this
page:

Name
Trustee Saldana
Trustee Eck
Trustee Iannacco
Trustee Donnersberger
Trustee Svetska
Trustee Gazis
President Wittenberg (If
necessary)

Aye

Nay

Abstain

Absent

Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois
Attest:

Andrez Beltran, Village Clerk
Village of Indian Head Park
Cook County, Illinois

Page 99 of 120

Design Services Agreement:

February 10, 2026

Landscape Architect:

Planning Resources Inc.
913 Parkview Blvd.
Lombard, Illinois 60148

Client:

Indian Head Park
201 Acacia Drive
Indian Head Park, Illinois 60525

Project:

Sacajawea Park Site Redevelopment
Indian Head Park, IL 60525
Professional Design Development Services,
Construction Documentation, Permitting, &
Contract Administration

PROFESSIONAL SERVICE AGREEMENT:
This Agreement outlines the professional services to be provided by Planning
Resources Inc. (PRI) to the Village of Indian Head Park (VOIHP) for the
redevelopment of Sacajawea Park, in compliance with the requirements of the Illinois
Department of Natural Resources (IDNR) Open Space Land Acquisition and
Development (OSLAD) grant program. PRI will deliver a comprehensive range of
services, including a Site Master Plan, Design Development Drawings, Construction
Documents, and Technical Specifications. These services will be performed in six
distinct phases: Design Refinement/Design Development, Construction Documentation,
Permitting, Bidding Assistance, Contract Administration, and IDNR Coordination & Grant
Administration. PRI's work products and deliverables will be performed in conformance
with industry standards for a total professional fee of $99,169.39 (Ninety-nine
thousand, one hundred sixty-nine dollars and thirty-nine cents). NOTE: Because
Sacajawea Park is situated within a 500-year floodplain rather than a 100-year zone, we
have omitted the need to perform floodplain compensatory storage calculations for the
project. Additionally, the proposal assumes an absence of wetlands, meaning that
specialized coordination, delineation, or mitigation services are not currently included in
the professional fee.
PROPOSED METHODOLOGY/APPROACH
A. DESIGN REFINEMENT/DESIGN DEVELOPMENT PHASE (DD)
Objective: The objective is to reach consensus with the VOIHP and jurisdictional
authorities on the final design, probable cost and construction strategy for the proposed
improvement
1. MEETING #1: At this meeting, we will review and confirm project team member
roles, discuss project schedules, and deliverables required, obtain available

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Sacajawea Park Redevelopment Proposal/Village of Indian Head Park – Park Planning Services

background data for the site, and establish a firm working partnership with
individuals who will be involved in the project. Determine what ordinances the
construction project must follow.
a. Design Scope Coordination
• Review and confirm the design elements and Estimate of Probable
Construction Costs with VOIHP staff.
• Review Estimate with respect to overall project budget
• Modify or revise master plan as may be required – identify phase options
or alternate bid items for consideration (as may be necessary)
2. Review OSLAD Grant Program requirements: Review program requirements
including the total estimated cost of development, plan elements, and site
features identified in the OSLAD Grant application submittal, review the original
master plan with the Client to confirm pedestrian circulation, view corridors,
visual character, boundaries, existing and proposed topography, drainage,
existing vegetation and landscaping, views, and area utilities. Identify revisions
and plan refinements.
3. Project Program, Schedule, and Budget Review: The design development
program will include initial recreational components and criteria included in the
OSLAD grant application and approved by IDNR for the project. Discuss the
project schedule – identify milestone dates and anticipated completion dates.
Additionally, the final project budget will be reviewed, discussed, confirmed,
approved by the VOIHP, and monitored regularly throughout the project.
4. Base Map Development: Utilizing the topographic and boundary survey for the
property supplied by VOIHP for conformance with PRI’s criteria for base map
development. PRI will review information visible on the surface of the topographic
and boundary survey, topography (1-foot contour intervals), and tree locations,
This information is critical for use as base information for all future work. (PRI will
not be responsible for the accuracy or completeness of the topographic and
boundary survey.)
a. Set up base map and project file.
5. DESIGN DEVELOPMENT (DD): Refine and modify the plan as may be required
for a park development consistent with the total estimated cost of development
construction budget. Services during this task consist of continued development
and refinement of the OSLAD approved master plan to establish the final scope,
relationships, forms, sizes, and appearance of the project including identification
of materials, and equipment selection. At the conclusion of Design Development
80 to 90 percent of the design work is complete.
Preparation of design development documentation includes:
a. Proposed layout plan

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Sacajawea Park Redevelopment Proposal/Village of Indian Head Park – Park Planning Services

b.
c.
d.
e.
f.

Rough grading study plan
Preliminary drainage and utilities layout
Site furnishings, play apparatus, color display exhibit
Outline specifications
Initial code compliance review – Identification of possible or probable
permitting issues or requirements
g. Village of Indian Head Park communication/coordination (as may be required)
h. Quality assurance reviews focusing on environmental issues, accessibility,
and existing site constraints that may affect the proposed design will be
addressed.
i. Updated Project Estimate of Probable Construction Costs
• Review and refine the summary of estimated quantities and update the
Construction Cost estimate.
• Availability of materials
• Changes in scope of the project
• Regular cost monitoring throughout the design development of the
project.
j.

IDNR Communication/Coordination
• Review plan revisions and modifications with IDNR grant administrators
as may be required.

6. MEETING #2 & #3: Staff-Virtual Review of the Design Development Documents
with staff at 60% and 100% completion milestones. Prepare written summaries
of discussions and update the Project Program following each meeting.
(Assumes maximum of one revision). Request authorization to proceed with
construction documentation phase based on the approved Design Development
Documents and the updated Probable Estimate of Probable Construction Costs.
7. Preliminary Jurisdictional Agency Review: Review the Design Development
Documents with Jurisdictional Agencies as appropriate to this phase of work.
Deliverables: Design Development Documents, Construction Cost Estimate, Meeting
Summaries, updated Project Program.
B. CONSTRUCTION DOCUMENTATION (CD) PHASE
Objective: The objective is to produce the final drawings, specifications, quantity
schedules, project manual and other bid documents that will be used to competitively bid
and construct the improvements.
1. The following describes our approach to Construction Documents and is based
on providing a set of Bid Documents based on the Master Plan and the approved
Design Development Documents. Based on the IDNR approved Final Master
Plan and Design Development Documents, PRI will develop Construction
Documents and Technical Specifications to solicit competitive bids The PRI team

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Sacajawea Park Redevelopment Proposal/Village of Indian Head Park – Park Planning Services

will ascertain and familiarize themselves with applicable codes and labor
regulations governing projects in the Village of Indian Head Park, Cook County,
and other applicable regulatory agencies.
2. Develop and produce Graphic Documentation for bidding and construction of the
outlined improvements, with reviews by VOIHP staff at 60% and 100% milestone
completion including:
a. Digital construction Drawings
• Cover sheet, notes and legend
• Existing conditions plans
• Site preparation plans
• Grading and drainage plans
• Storm Water Pollution Prevention plans (SWPPP)
• Utility plans
• Layout and materials plans
• Landscape plans
• Site construction details.
b. 60% Construction Document Development
• Revise Estimate of Probable Construction Cost based on 60% Design
Development Documents and the revised Master Plan.
• Develop plans, details, and specifications and update Estimate of
Probable Construction Cost.
• Submit 60% construction documents to Client’s staff for review and
comment. (Assumes maximum of one revision)
c. MEETING #4: Staff-Virtual: Meet with VOIHP staff to review comments
relative to 60% Construction Documents. Prepare written summaries of
discussions and update the Project Program following the meeting as may be
required.
d. Construction Documents/Bid Package Development
• Revise documents as necessary in response to VOIHP staff comments
from the 60% submittal. (Assumes maximum of one revision)
• Finalize drawings and specifications. (The PRI team will work with
applicable permitting agencies throughout the final design process in
order that code and permit related issues can be identified)
• Finalize cost estimate and develop bid schedule
• Prepare preliminary Bid Notice for VOIHP
3. Finalize the Written Documentation that will be used to bid and construct the
improvement including:

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Sacajawea Park Redevelopment Proposal/Village of Indian Head Park – Park Planning Services

a. Project Manual and Technical Specifications
A Project Manual will be prepared which will include bid proposal forms; legal
advertisement; special conditions; instruction to bidders; and technical
specifications. (General Conditions and Supplementary Conditions to be
supplied by the Client)
b. Final Estimate of Probable Construction Costs
Update quantity estimates and prepare a Final Estimate of Probable
Construction Costs for the project based on the final Construction Documents
and Technical Specifications for the project.
c. MEETING #5: Staff-: Meet with VOIHP staff to review comments relating to
100% Construction Documents. Prepare written summaries of discussion.
Seek Authorization to publicly Bid the project.
d. Perform internal Quality Control Review of the Construction Documents.
Deliverables: Construction Documents, Construction Specifications, Construction Cost
Estimate, Meeting Summaries, updated Project Program (if required)
C. PERMITTING PHASE (PP) VERIFY IF PERMITTING IS REQUIRED
Objective: The objective is to obtain the required permits.
1. Prepare and assemble Permit Documents including:
a. Site Development Permit with the Village of Indian Head Park and their
respective engineer
b. Storm Water Permit with MWRDGC and their respective engineer
c. Assumptions: Based on the conceptual plan, the disturbed area is less than 1
acre, therefore it is assumed that no permitting with the Illinois Environmental
Protection Agency (IEPA) through the creation of a Stormwater Pollution
Prevention Plan (SWPPP) and /or National Pollutant Discharge Elimination
System (NPDES) permit will be required.
2. Best Management Practices (BMPs) Provide technical drawings and BM”Ps
necessary to prevent sediment from leaving the site and entering “waters of the
state”
3. Submit Permit Documents as required to the respective regulatory agencies
4. Communication as may be required with VOIHP to Discuss Review Letter(s)
received from regulatory agencies.
5. Prepare One (1) Set of Authorized Revisions to the appropriate Permit
Documents and resubmit to the respective regulatory agencies. (Assumes max
two set of revisions total)
Deliverables: Permit Documents, Revisions

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Sacajawea Park Redevelopment Proposal/Village of Indian Head Park – Park Planning Services

D. BIDDING ASSISTANCE (BA)
Objective: The objective is to assist the VOIHP select a qualified contractor to
construct the improvements.
1. Submit Bidding documents to Online Digital Plan Room for bidding distribution
and management
2. Prepare Notice to Bidders & Attend Pre-bid Conference
a. The PRI team will assist in developing a list of contractors/prospective bidders for
the project and prepare the Notice to Bidders for review by the Client. We will
also assist in the distribution of Bid Documents and Specifications to prospective
bidders for competitive bidding through an electronic plan and document
distribution service. During the bidding process, we will attend a pre-bid
conference to meet the contractors to interpret the documents and answer
questions regarding the project that may assist the bidder in further
understanding the project parameters and construction requirements.
3. Preparation of Addenda
a. Should clarifications of the bidding documents be required, the necessary
addenda will be prepared and released to the Bidders. Addenda will be
distributed only upon the approval of Client staff.
4. MEETING #6: Staff/Prospective Bidders: The PRI team will attend the bid opening
at a time and location specified by the Client where the sealed bids will be opened
and read aloud.
5. Analyze Bid Results & Prepare Bid Tabulation Spreadsheet. We will assist the
Client in vetting the apparent low bidder by Performing Reference Checks of the
apparent low bidder’s references.
6. Issue a Bid Results Summary Letter
Deliverables: Bidding Documents, Legal Notice, Addenda, Bid Tabulation, Results
Summary Letter, Meeting Summaries.
E. CONTRACT ADMINISTRATION (CA)
Objective: The objective is to assist the Client in finalizing and administering the Client's
construction contract with the contractor. This includes monitoring the progress and
quality of the Contractor's work to ensure general conformance with the Contract
Documents
Following the award of the work to a Contractor, PRI will provide these Contract
Administration Services until Final Acceptance of the work, or until 60 days after
Substantial Completion of the work, whichever occurs first.

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Sacajawea Park Redevelopment Proposal/Village of Indian Head Park – Park Planning Services

1. Prepare Owner/Contractor Agreement using standard AIA forms
2. CONTRACT ADMINISTRATION MEETING #1: Pre-Construction Meeting
a. PRI will attend a pre-construction meeting with the Contractor and Client staff to
discuss the construction schedule and answer any questions regarding the
construction documents or technical specifications and establish a firm working
relationship with the Contractor. Additionally, we will review the following:
• Contractor mobilization and staging
• Contractor submittals
• Responsibilities
• Communications
• Payment procedures
3. Prepare Issued for Construction Documents (IFC) for constructing the work.
4. SITE MEETINGS: 10 Visits Maximum Total
a. The PRI team will visit the site to observe the contractor’s work and verify
conformance to the plans and specifications at intervals appropriate to the stage
of construction. The PRI team will perform these site visits to become familiar
with the progress of the project. We will also make necessary plan interpretations
for the contractor. Written field reports will be prepared to inform the Client about
the progress of the work completed, endeavor to guard the Client against defects
and deficiencies in the work and to determine in general if the work is being
performed in a manner indicating that the work, when fully completed, will be in
general conformance with the Contract Documents. (The PRI team shall not be
required to make exhaustive nor continuous on-site visits to check the quality nor
quantity of the work.)
5. Contract Administration and Construction Observation Tasks
a. Review of contractor’s request for payment and make recommendations for
processing the payment request. These recommendations are a representation
to the Client, to the best of the PRI team’s knowledge, information, and belief, the
work has progressed to the point indicated by the payment request.
b. The PRI team will provide the following services during this task as may be
appropriate:
• Review of manufacturer’s shop drawings and submittals for general
conformance with design intent and compliance with contract documents.
• Review of applicable field tests and inspection reports verifying
compliance with design requirements and contract documents.
• Prepare change order requests affecting work designed or specified by
the PRI team – Due to a change that the Client wished to make to the
scope of the Contractor’s work, or the Contractor because of discovery of
job conditions that were concealed or unknown when the
Owner/Contractor Agreement was executed.
• Review completed work and prepare a Certificate of Substantial
Completion and a single “punch list.”

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Sacajawea Park Redevelopment Proposal/Village of Indian Head Park – Park Planning Services

•

Final sign-off upon completion of punch list items and prepare
recommendation of acceptance by the Client upon satisfactory
completion of the project by the contractor; and,
Coordinate collection of project record documents and other required
close-out items from the Contractor including warranties and guarantees
and operation and maintenance manuals (if any).

Deliverables: Owner/Contractor Agreement, Issued for Construction Documents,
Change Orders, Submittal review, Payment Recommendations. Substantial Completion
Punch List, and Final-Sign off.
F. IDNR COORDINATION & GRANT ADMINISTRATION
Objective: The objective is to assist the Client to ensure a successful compliance with
the Illinois Department of Natural Resources (IDNR) Open Space Land Acquisition and
Development (OSLAD) grant requirements throughout the project lifecycle.
1. Application Review: Review application submittal and total estimated cost of
development budget requirements
2. IDNR Communication: Contact grant administrator for the project – discuss project
3. IDNR Review and Approval: Forward the newly developed Master Plan and a
revised and updated total estimated costs of development to IDNR for review and
comment prior to presentation at review meeting. Seek approval and Master Plan
sign-off from IDNR.
4. During construction of the project. The IDNR required “As-built” will be reviewed to
ensure project compliance with the IDNR approved plan and submitted to Client for
forwarding and delivery to IDNR
5. Progress Reporting: Review and assist the Client in preparing IDNR required
progress reports as mandated by the Contract between the VOIHP and IDNR.
Deliverables: As-built Document, Progress Reports, Master Plan Sign-Off Document
ADDITIONAL SERVICES FOR CONSIDERATION
G. SOIL EROSION AND SEDIMENTATION CONTROL INSPECTIONS:
If requested by CLIENT provide periodic soil erosion and sedimentation control
inspections during construction as required by the site development permit and National
Pollutant Discharge Elimination System (NPDES) permit requirements.
The NPDES permit may require inspections at a regular interval. The interval of every
7-days or within 24 hours of a 0.25-inch rainfall event. The regular 7-day inspection cycle
may be required throughout the winter months as well even if there is no active
construction underway. A Not-to-Exceed (NTE) fee estimate can be provided under a
separate agreement if such services are required.
These services will be provided as a supplemental service under a separate
agreement.
TBD

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Sacajawea Park Redevelopment Proposal/Village of Indian Head Park – Park Planning Services

PROFESSIONAL FEE
Compensation
The following professional fees and scope of services can be adjusted with the Indian
Head Park’s input to reach a mutually agreeable project approach.
Phase A – Design Development
Phase B – Construction Document Services
Phase C – Permitting
Phase D - Bidding Assistance
Phase E – Construction Administration/Construction Observation
Phase F – IDNR Coordination & Grant Administration

$31,900.00
$21,000.00
$15,169.39
$ 2,500.00
$24,700.00
$ 2,900.00

Direct Cost –
Production and General Project Expenses

$ 1,000.00

Basic Scope of Services Total Compensation

$99,169.39

Additional Meetings: Compensation for additional meetings with the Client’s staff, Park
Board, or public, shall be performed by PRI Principal and/or the Project Manager at
$495.00 per meeting/person.
Additional Services:
Phase G – Soil Erosion and Sediment Control Inspections

TBD

Compensation Summary:
Prime Consultant - Planning Resources Inc.

$70,419.39

Civil Engineering/Permitting – Eriksson Engineering Associates (EEA)

$28.750.00

Grand Total

$99,169.39

SERVICES NOT INCLUDED:
Our scope of work does not include construction administration services beyond that
proposed in Phase E such as the contractor’s means, methods, techniques, schedule,
sequences nor procedures, or for construction safety or any other related programs, or
for the contractor’s failure to complete the work in accordance with the plans and
specifications.
In addition, the following work is not included in the basic scope of services, and will be
compensated for a pre-agreed amount, or on an hourly basis in accordance with the
current rate schedule.
• Revisions to previously completed and approved phases of the Basic Services
• The services of additional consultants not specified in the proposal documents
• Meetings with the Client or presentations to other parties not specified in the Basic
Services
• Detailed quantity estimates and construction cost estimates using data or formats
other than our own
• As -Built topographic or record drawings
• Subsurface investigation, soil borings, materials testing, or compaction testing of

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Sacajawea Park Redevelopment Proposal/Village of Indian Head Park – Park Planning Services

•
•
•
•
•
•

soils and pavements (This may be required).
Services required due to the discovery of concealed conditions, actions of others, or
other circumstances beyond our control.
Property line location.
Soil Erosion and Sedimentation Control Inspections
Exhaustive nor continuous on-site inspections to check the quality nor quantity of
work beyond those specified or as mutually agreed to by Client and PRI during the
Construction Administration/Construction Observation Task (if required).
Services required to restart the project if the client suspends our work for more than
90 days during the performance of our services
Preparation of segregated or multiple contract bid sets or more than one
owner/Contractor agreement.

CLIENT RESPONSIBILITIES
• The CLIENT shall provide all information to the Landscape Architect required for the
timely preparation of the plans and documents.
•

The CLIENT shall identify objectives, schedule, and budget and provide them to the
Landscape Architect during Task A including a list of potential CLIENT provided or
furnished amenities or site furnishings identified previously.

AUTHORIZATION
• Services or meetings not explicitly included in this scope of services shall be
considered additional services. Should circumstances arise during project execution
that require services beyond those outlined herein, we will promptly notify you in
writing of the nature, extent, and anticipated cost of such additional services. No
additional services will be performed without your prior written authorization.
TERMS OF THE AGREEMENT
See Attached Standard Terms and Conditions
This proposal shall remain open for a period of thirty (30) days from the date of
issuance. If the proposal is not accepted and returned to Planning Resources Inc.
within thirty (30) days, then the proposal shall automatically terminate without further
notice.
Accepted

Darrell E. Garrison
Planning Resources Inc.

Indian Head Park

Principal
Title

Title

February 10, 2026
Date

Date

Https://planres.sharepoint.com/sites/PRIOffice/Shared Documents/Marketing/00. PROPOSALS/2026/Indian Head Park - 01 - Sacajawea Park OSLAD DD_CA $/Indian Head Park_Sacajawea Park DD_CA Proposal_.docx

Page 109 of 120

To:
President Wittenberg and the Board of Trustees
From: Gavin Morgan, Village Administrator
Date: March 10, 2026
Subject: Resolution 2026-09: Professional Service for Sacajawea Park
The Village of Indian Head Park has been pursuing improvements to Sacajawea Park to
enhance recreational amenities and open space for residents. The Village was awarded
funding through the Illinois Department of Natural Resources (IDNR) Open Space Land
Acquisition and Development (OSLAD) Grant Program to support the redevelopment of
the park.
In order to move the project forward, the Village must complete design development,
construction documentation, permitting, bidding assistance, and construction
administration services in compliance with the OSLAD grant requirements.
Professional Services Agreement
Planning Resources Inc. (PRI), a landscape architecture and planning firm located in
Lombard, Illinois, has submitted a proposal to provide professional design and project
management services for the Sacajawea Park redevelopment project. The agreement
includes services related to:
● Design refinement and design development
● Preparation of construction documents and technical specifications
● Permitting coordination
● Bidding assistance
● Contract administration during construction
● Coordination with IDNR and administration of the OSLAD grant requirements
These services will guide the project from final design through construction completion
while ensuring compliance with both Village objectives and IDNR grant requirements.
Cost and Grant Eligibility
The total professional services fee for the work described in the agreement is
$99,169.39.
These professional services costs are eligible expenses under the OSLAD grant
program, meaning a portion of these costs will be reimbursed through the grant in

Page 110 of 120

accordance with the program’s cost-sharing requirements. Utilizing grant funding for
these services supports the Village’s effort to advance the project while maximizing
available external funding.
Recommendation
Staff recommends approval of the Resolution Authorizing the Village President to
Execute a Professional Services Agreement with Planning Resources Inc. for the
Sacajawea Park redevelopment project.
Approval of this resolution will allow the Village to proceed with final design, permitting,
and preparation for construction in accordance with the OSLAD grant program
schedule.

Page 111 of 120

RESOLUTION NO. 2026-09
A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH PLANNING RESOURCES INC. FOR
DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE
SACAGAWEA PARK SITE REDEVELOPMENT PROJECT
WHEREAS, the Village of Indian Head Park (the “Village”) is
a municipal corporation organized and existing under the laws of
the State of Illinois; and
WHEREAS, the Village has pursued redevelopment improvements
to Sacajawea Park in furtherance of the community’s recreational
and open space goals; and
WHEREAS, the Village has applied for and received grant
funding through the Illinois Department of Natural Resources
Open Space Land Acquisition and Development (OSLAD) program to
support the Sacajawea Park Site Redevelopment Project; and
WHEREAS, Planning Resources Inc., located at 913 Parkview
Boulevard, Lombard, Illinois, has submitted a proposal to
provide professional design development services, construction
documentation, permitting assistance, bidding assistance,
contract administration, and IDNR coordination for the Sacajawea
Park Site Redevelopment Project; and
WHEREAS, the proposed Professional Services Agreement
provides for a total professional fee in an amount not to exceed
Ninety-Nine Thousand One Hundred Sixty-Nine Dollars and
Thirty-Nine Cents ($99,169.39) for the services described
therein.
WHEREAS, the Village Board of Trustees has determined that
it is in the best interest of the Village to authorize execution
of the Professional Services Agreement with Planning Resources
Inc. for the Sacajawea Park Site Redevelopment Project.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY,
ILLINOIS, AS FOLLOWS:
SECTION 1. The foregoing recitals are hereby incorporated as
though fully set forth herein.

Page 112 of 120

Aye

Nay

Abstain

Absent

Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois
Attest:
Andrez Beltran, Village Clerk
Village of Indian Head Park
Cook County, Illinois

Page 113 of 120

ORDINANCE NO. 2026-07
AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF
THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY, ILLINOIS,
REGARDING SOLID WASTE
WHEREAS, the Village of Indian Head Park ("Village") is an
Illinois non-home rule municipality operating under the Illinois
Municipal Code (65 ILCS 5/1-1-1 et seq.); and
WHEREAS, pursuant to Section 11-19-1 of the Illinois
Municipal Code (65 ILCS 5/11-19-1), the Village is authorized to
provide for the collection, disposal, recycling, and composting of
municipal waste generated within its corporate limits and to award
exclusive franchise agreements for such services; and
WHEREAS, on January 8, 2026, the Village adopted Ordinance
No. 2026-04, which authorized the execution of an exclusive
franchise agreement with S.B.C. Waste Solutions for residential
solid waste collection services, effective May 1, 2026; and
WHEREAS, Ordinance No. 2026-04 provides that its terms and
the associated franchise agreement shall supersede any conflicting
provisions of the Indian Head Park Code; and
WHEREAS, to ensure clarity, consistency, and proper
codification, the Village desires to amend Chapter 28 ("Solid
Waste") of the Indian Head Park Code by adding a new section
establishing
the
applicability
of
that
chapter
and
its
subordination to any exclusive franchise agreement adopted by the
Village; and
WHEREAS, such amendment will treat the provisions of Chapter
28 as default rules applicable when no franchise agreement is in
effect or to aspects of solid waste management not covered by a
franchise.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY, ILLINOIS,
AS FOLLOWS:
SECTION 1: INCORPORATION OF RECITALS. The foregoing recitals shall
be and hereby are incorporated into this Ordinance by reference as
findings of the Village Board.

Page 114 of 120

ORDINANCE NO. 2026-07
AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF
THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY, ILLINOIS,
REGARDING SOLID WASTE
SECTION 2: AMENDMENT TO CHAPTER 28. Chapter 28 of the Indian Head
Park Code shall be and hereby is amended by adding the following
new Section 28-1, to read as follows:
Sec. 28-1. Applicability and subordination to franchise
agreements.
(a) The provisions of this Chapter 28 shall govern
the collection, disposal, recycling, and composting of
solid waste within the Village, except to the extent
they conflict with any exclusive franchise agreement for
such services adopted by the Village as authorized by
Section 11-19-1 et seq. of the Illinois Municipal Code,
and any ordinance or resolution enacting such agreement,
including, where the enacting ordinance or resolution
precedes the effective date of a franchise agreement and
the terms of such ordinance or resolution expressly
provide that it shall supersede contrary provisions of
this Code.
(b) In the event of any conflict, the terms of the
franchise agreement, its extensions and renewals, and
their respective enacting ordinances or resolutions, as
may be adopted or amended from time to time, shall
control and supersede the conflicting provisions of this
Chapter.
(c) The provisions of this Chapter shall be
applicable during any period when no such franchise
agreement or an authorized extension thereof is in
effect, or to aspects of solid waste management not
covered by the franchise
SECTION 3: CONFLICT WITH EXISTING CODE. All ordinances or parts of
ordinances in conflict with this Ordinance shall be and hereby are
suspended and superseded to the extent of such conflict.
SECTION 4: EFFECTIVE DATE. This Ordinance shall be in full force
and effect from and after its passage, approval, and publication
as required by law.

Page 115 of 120

ORDINANCE NO. 2026-07
AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF
THE VILLAGE OF INDIAN HEAD PARK, COOK COUNTY, ILLINOIS,
REGARDING SOLID WASTE
ADOPTED by the President and Board of Trustees on this 12th day of
March, 2026 pursuant to a roll call vote as follows on this page:

Name
Trustee Saldana
Trustee Eck
Trustee Iannacco
Trustee Donnersberger
Trustee Svetska
Trustee Gazis
President Wittenberg (If
necessary)

Aye

Nay

Abstain

Absent

Amy Jo Wittenberg, President
Village of Indian Head Park
Cook County, Illinois
Attest:

Andrez Beltran, Village Clerk
Village of Indian Head Park
Cook County, Illinois

Page 116 of 120

To:
President Wittenberg and the Board of Trustees
From: Gavin Morgan, Village Administrator
Date: March 10, 2026
Subject: Ordinance 2026=07: Amending the Village Code, Section 28: Waste Hauling
Recommended Motion: Move to approve Ordinance 2026-07: Amending the Village
Code, Section 28: Waste Hauling.
On January 8, 2026, the Village Board approved Ordinance No. 2026-04 authorizing the
execution of an exclusive franchise agreement with S.B.C. Waste Solutions for
residential solid waste collection services, effective May 1, 2026.
Under the Illinois Municipal Code, municipalities are authorized to regulate and provide
for the collection and disposal of solid waste and may award exclusive franchise
agreements for those services.
Because the Village Code contains existing provisions governing solid waste collection,
it is necessary to clarify how those provisions interact with the newly adopted franchise
agreement.
The ordinance amends Chapter 28 of the Village Code by adding a new section
establishing the relationship between the Code and any Village-approved exclusive
franchise agreement.
Key provisions include:
● Establishing Applicability: Chapter 28 will continue to govern solid waste
collection, recycling, and composting within the Village.
● Franchise Supremacy: If any provision of Chapter 28 conflicts with an exclusive
franchise agreement approved by the Village, the franchise agreement and its
authorizing ordinance will control.
● Default Code Provisions: The existing provisions of Chapter 28 will continue to
apply in situations where:
○ No franchise agreement is in effect, or
○ The franchise agreement does not address a specific aspect of waste
management.

Page 117 of 120

Administrative Impact
This amendment does not change service levels or fees established by the franchise
agreement. Instead, it clarifies the hierarchy between the Village Code and the
franchise agreement to avoid future conflicts and ensure proper codification.
Fiscal Impact
There is no direct fiscal impact associated with this ordinance. The fiscal terms
governing solid waste services are contained within the approved franchise agreement.
Recommendation
Staff recommends approval of Ordinance No. 2026-07 to ensure the Village Code is
aligned with the recently approved exclusive solid waste franchise agreement and to
provide clarity regarding the applicability of Chapter 28 moving forward.

Page 118 of 120

CAD CALLS FOR FEBRUARY 2026

299 TOTAL CALLS
TOP 5 calls for service
Premise Check
Traffic Stops
Assist Ambulance
Suspicious Auto/Person
Assist Ambulance

40
130
23
9
33
Top Premise Checks by Location

Old Town (Blackhawk Trl/Wolf)
Ashbrook Homes/Townhomes
45 Acres (Big Bear Dr/Wolf)
Acacia Townhomes
Indian Head Plaza
Flagg Creek Condos
6600 WILLOW SPRINGS RD
Chestnut of the Green
Arrowhead Trails
Walgreen’s
Sacajawea Park
6500-6600 Joliet Road

4
3
3

Page 119 of 120

130 Traffic Stops

Top Traffic Stops by Location
6600 – 7000 Joliet Road
Joliet/Wolf
Joliet/Willow Springs Road
Wolf/Algonquin
Joliet/Vine

38
12
31
12
10

14 Assist Citizen
Top Assist Citizen
At Police Station
Briar Place
All Other
4 Accidents
JOLIET RD / WOLF RD

WOLF RD / COCHISE DR
6600 S WILLOW SPRINGS RD
S WILLOW SPRINGS RD / JOLIET RD

7
6
1

Page 120 of 120

Briar Place 25 calls variety of nature

92 P/C TICKETS (With February 18 court date)
22 unpaid_
70 paid

Bridgeview Court Tickets -44

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