On the agenda: Lyons meeting — Automated License Plate (Sep 21)

TOWN OF LYONS BOARD OF TRUSTEES MEETING
LYONS TOWN HALL, 432 5 TH AVENUE, LYONS, COLORADO
WATCH AT: WWW.TOWNOFLYONS.COM/LIVESTREAM
DRAFT AGENDA

MONDAY, SEPTEMBER 21, 2026
5:30 pm – 6:30 pm WORKSHOP
Design Update on Wastewater Treatment Facility (WWTF)
and
Boulder County Housing Authority Update

BOARD OF TRUSTEES REGULAR MEETING
I. 6:30 Pm - BOT Convenes
Roll Call and Pledge of Allegiance

II. Executive Session - An Executive Session Held Pursuant To C.R.S. Section 24-6-402(4)(B)
For Legal Advice From Attorneys Representing The Town Concerning Matters Related To A
Legal Complaint By Kenneth R. And Lonna M. Cinnamon Concerning 0 Stickney Avenue
III. 7:00 Pm - Return To Open Session

Discussion / Direction on Executive Session – Cinnamon Matter
IV. Land Acknowledgment & Reflective Moment Of Silence
V. Approval Of The Agenda
VI. Audience Business (In Person Only) & Follow Up
VII. Sundance Task Force Update
VIII. Staff Reports (15 Min)
VIII.1. Boulder County Sheriff's Office Report
VIII.2. Administrator's Report
Documents:
ADMIN REPORT 09-17-2026.PDF
VIII.3. Legal Update
IX. Ordinances And Public Hearings
X. Consent Agenda
X.1. Resolution 2026-52, A Resolution Of The Town Of Lyons, Colorado, Approving The First
Amendment To The Memorandum Of Understanding Regarding The Town's Use Of The
Lyons Regional Library District Meeting Rooms
Documents:

X. Consent Agenda
X.1. Resolution 2026-52, A Resolution Of The Town Of Lyons, Colorado, Approving The First
Amendment To The Memorandum Of Understanding Regarding The Town's Use Of The
Lyons Regional Library District Meeting Rooms
Documents:
2026-52 COVER SHEET LIBRARY MGT ROOMS.PDF
RES 2026-52 1ST AMEND LIBRARY MOU.PDF
MOU_TOL_MEETINGSPACE_DRAFT_2026.08.17 (1).PDF
X.2. Resolution 2026-53 – A Resolution Of The Town Of Lyons, Colorado Awarding A
Construction Agreement To N-Line Electric, LLC For LED Lighting Upgrades Project,
Project # 26-Ledlighting-01
Documents:
COVER MEMO RESOLUTION 2026-55 N-LINE ELECTRIC LLC LED LIGHTING
UPGRADES PROJECT 2026-09-17_09-20-14.PDF
RESOLUTION 2026-53 AWARDING A SERVICES CONTRACT TO N LINE
ELECTRIC LLC FOR LED LIGHTING UPGRADES PROJECT 2026-09-17 0920-14.PDF
PROFESSIONAL SERVICES AGREEMENT 2026-53 N-LINE ELECTRIC LLC
LED LIGHTING UPGRADES PROJECT 2026-09-17 09-20-14.PDF
X.3. Resolution 2026-54 – A Resolution Of The Town Of Lyons, Colorado, Approving A Third
Amendment To The Professional Services Agreement With Maple Bear, LLC
Documents:
COVER RESO 2026-54 MAPLEBEAR.PDF
RESO 2026-54_MAPLEBEAR AMEND 3.PDF
MAPLEBEAR PSA AMENDMENT 3.PDF
X.4. Resolution 2026-55- A Resolution Of The Town Of Lyons, Colorado Approving The First
Amendment To The Construction Agreement With MPI, A Sunland Company For The
2026 Pavement Treatments Project
Documents:
RESO 2026-55_BOT COVER_AMEND AGREEMENT FOR
2026PAVINGPROJECT.PDF
RESO 2026-55_RESOLUTION-2026PAVINGPROJECT-METROPAVERSCONTRACT AMEND 1.PDF
RESO 2026-55 CONTRACTAMENDMENT-2026PAVINGPROJECTMETROPAVERS.PDF
X.5. RESOLUTION 2026-56 - A RESOLUTION OF THE TOWN OF LYONS, COLORADO,
APPROVING A LEASE AGREEMENT WITH THE LYONS HISTORICAL SOCIETY AND
ST VRAIN VALLEY SCHOOL DISTRICT FOR USE OF THE 1881 SCHOOL BUILDING
Documents:
RES 2026-56 COVER MUSEUM LEASE.PDF
RES 2026-56 MUSEUM LEASE (DITTMAN DRAFT 9-17-2026).PDF
REDSTONE MUSEUM LEASE (DITTMAN DRAFT 8-12-2026).PDF
X.6. September 8, 2026, Regular BOT Meeting Minutes
Documents:
SEPT 8TH MINUTES.PDF
X.7. September Accounts Payable

X.6. September 8, 2026, Regular BOT Meeting Minutes
Documents:
SEPT 8TH MINUTES.PDF
X.7. September Accounts Payable
Documents:
BOT PAYABLES 2026 0921.PDF
UNPAID INVOICE REPORT 2026 0921.PDF
XI. Items Removed From The Consent Agenda
XII. Boards And Commissions
XII.1. Mayoral Appointments To Boards And Commissions

i. Jeff Christy to Sustainable Futures Commission
ii. Brian Walton to Ecology Advisory Board
XII.2. Economic Vitality Commission Update
XIII. General Business
XIII.1. Discussion / Direction Regarding Fire Risk Mitigation Measures Following Town Hall On
September 3, 2026
Documents:
COVER MEMO - WILDFIRE MITIGATION STRATEGIES TOWN HALL
FOLLOW UP.PDF
INSURANCE QUESTION.PDF
WILDFIRE MITIGATION SURVEY RESPONSES 9.17 10AM.PDF
WILDFIREPTS3.PDF
XIII.2. Discussion / Direction On Workshop: Boulder County Housing Update
SEE WORKSHOP MATERIALS

XIII.3. Discussion / Direction On Automated License Plate Reading Programs
XIII.4. Discussion / Direction On Workshop: Design Update On WWTF
SEE WORKSHOP MATERIALS

XIII.5. Discussion / Direction On Revocation Of Business License Due To Non-Payment Of
Sales Tax
XIV. Trustee Reports / Future Agenda Items
XV. Summary Of Action Items
XVI. Adjournment
“The Town of Lyons will not discriminate against qualified individuals with disabilities on the
basis of disability in its services, programs, or activities. Persons needing accommodations or
special assistance should contact the Town at [email protected] as soon as possible, but
no later than 72 hours before the scheduled event.”

TO:

Mayor Browning and Members of the Board of Trustees

FROM:

Victoria Simonsen, Town Administrator

DATE:

September 17, 2026

ITEM:

Administrator’s Report
______
_____
_____
__X__

ORDINANCE
MOTION / RESOLUTION
INFORMATION
________________________

2nd and 3rd Avenue Projects
As a follow-up to the Board of Trustees’ August meeting, Town staff will host a Town Hall-style
open house to provide an update on the design and status for the 2nd and 3rd Avenue projects
and hear directly from residents about their feedback and priorities. The open house is
scheduled for Wednesday, October 7, beginning at 6 p.m. at the Lyons Regional Library.
Residents are encouraged to attend, ask questions, and share input.
Parking Revenue
YTD Parking Revenue through Aug 31, 2026, was $140,138, up from $132,688 for the same
period in 2025, an increase of 5.6%. Currently, parking revenue is up $3,300 in September
2026 compared to September 2025.
Planet Bluegrass Lease and Payments
Planet Bluegrass submitted its lodging tax revenue and lease payments on time, per the
agreement with RockyGrass. Staff expects the Folks Festival information to be submitted on
time as well.
Planet Bluegrass is working with staff on the 2027 lease agreement and will be on a forthcoming
BOT Agenda.
Wildfire Mitigation Update
to date, 13 residents have been approved for the 2026 Wildfire rebate match based on the
report from Boulder County. Staff recently sent a reminder about the program in an e-blast and
the town utility bill newsletter, noting that the program will close on October 8th.
Budget Survey Input
Following BOT direction from the September 8 BOT meeting, staff sent information to residents
about providing input for the 2027 budget. Staff also posted the information and link on the
Town’s local government Facebook page. Staff will continue to remind residents about the
survey.

Off-Season Portable Sauna Concessionaire
Several local sauna companies have inquired about placing a portable Sauna in Lyons parks
during the off-season (October through March). The previous board discussed this, and trustees
were interested in hearing proposals. Recently, staff posted an invitation for proposals on Rocky
Mtn BidNet. Proposals are due September 30 for Board consideration in October.
Grant Submittal Updates and Requests
The Lyons Main Street Program received $2,335 in sponsorship funding from AARP
Colorado, through the Colorado Main Street Program, to support improvements that enhance
community livability and neighborhood amenities. The Economic Vitality Commission (EVC)
supported pursuing this funding request at its August meeting, with funds to be used for a
supportive outdoor bench and pedestrian-scale lighting improvements to be completed by
December 31, 2026.
PROTECT Grant
Staff seek approval to move forward with submitting a Federal Highway Administration (FHWA)funded grant for construction funding for the 2nd & 3rd Ave Stormwater projects. The program is
called Promoting Resilient Operations for Transformative, Efficient and Cost-saving
Transportation (PROTECT). The program funds infrastructure projects that strengthen
transportation against current and future weather events, natural disasters, and changing
environmental conditions, including flooding and wildfires. Because 2nd Avenue and 3rd
Avenue have little to no existing stormwater infrastructure, a significant storm event could flood
Highway 36, posing safety risks to motorists and the surrounding community. As a result, this
grant opportunity aligns well with the project and would provide valuable support to address
these drainage and flood mitigation needs.
Letter of Interest to FEMA for Community Rating System (CRS)
Staff recently attended training on FEMA’s National Flood Insurance Program (NFIP)
Community Rating System (CRS), a voluntary program that recognizes communities that go
beyond minimum floodplain management requirements. Participation can result in discounted
flood insurance premiums for residents while also recognizing and encouraging strong local
floodplain management practices. Entry-level participation at CRS Class 9 provides eligible
NFIP policyholders with a 5% premium discount. Town residents currently have 54 policies with
FEMA’s NFIP.
Based on information shared at the training, this may be an advantageous time for the Town to
pursue CRS participation again, as FEMA is currently using a more streamlined approach to the
initial application and review process. During the Town’s previous efforts to join CRS, reviewing
historical documentation and addressing gaps or discrepancies in that information presented a
significant hurdle. The current process may reduce some of those barriers, and the Town’s
existing floodplain management practices may position us well for entry into the program,
although acceptance is not guaranteed.
Participation, however, would require an ongoing commitment of staff time for documentation,
coordination, annual reporting, and maintaining qualifying activities. Staff is evaluating the
potential benefits, anticipated workload, and next steps associated with joining CRS and
seeking Board direction on whether to move forward with pursuing participation in the program.

Supplemental Environmental Projects (SEP) Submittal

CDPHE accepts project requests from municipalities and local nonprofits for
Supplemental Environmental Projects (SEPs), which are funded through environmental
enforcement actions and provide measurable environmental or public health benefits.
Staff requests Board support to submit eligible Town projects for consideration,
emphasizing clean energy, resilient infrastructure, transportation safety, accessibility,
and similar community benefits. There are no matching requirements.
Upcoming Meetings and Events
Sep 17

5:00 pm

LURA Meeting

Sep 18

3:00 pm

SVVSD Cross Country Invitational

Sep 19

All Day

SVVSD Cross Country Invitational

Sep 21

1:00 pm

Boulder County Subregional TAC Meeting

2:00 pm

Agenda Setting

5:30 pm

BOT Workshop at Town Hall

7:00 pm

BOT Regular Meeting at Town Hall

Sep 23

6:30 pm

Sundance – Fox Property Management at Library

Sept 24

6:00 pm

LEAF Annual Celebration

Sep 28

2:00 pm

Agenda Setting

6:00 pm

PCDC Meeting at Town Hall

5:30 pm

No Workshop

7:00 pm

BOT Regular Meeting

4:30 pm

UEB Meeting at Town Hall

6:00 pm

2nd & 3rd Ave Open House at Library

6:30 pm

SFC Meeting at Library

Oct 5

Oct 7

Oct 8

Town of Lyons, Colorado
Board of Trustees
BOT Agenda Cover Sheet
Agenda Item No. IX. 1.
Meeting Date: September 21, 2026

TO:

Mayor Browning and Members of the Board of Trustees

FROM:

Town Administrator Simonsen

DATE:

September 17, 2026

ITEM

Ordinance 1225 – An Ordinance of the Town of Lyons, Colorado, Entering a
Ten-Year Lease Agreement with Lyons Historical Museum and SVVSD for
Property Located at 338 High Street
______
____
ORDINANCE
__X___ MOTION / RESOLUTION
_____ INFORMATION

I.

REQUEST OR ISSUE: Approve an extension of ten years to the lease agreement between
the St. Vrain Valley School District, the Lyons Historical Society, Inc., and the Town of
Lyons for the building located at 338 High Street, referred to as the 1881 School Building.

II.

RECOMMENDED ACTION / NEXT STEP: Consider Ordinance 1225 on first reading and
call for a public hearing and second reading on the issue.

IV.

BACKGROUND INFORMATION: This would be the fifth extension of a lease between
the Town and St. Vrain Valley School District for the building that houses the Redstone
Museum/Historical Society. The term would be ten (10) years, commencing on
November 1, 2027.
We made material changes to the lease in 2016. This extension only includes updates to
signatory authority and formatting, and increased insurance coverage to better reflect
current costs and amounts.

VI.

Motion: “I move to approve Ordinance 1225 on First Reading and schedule a Public
Hearing and Second Reading on October 5, 2026.

TOWN OF LYONS, COLORADO
RESOLUTION 2026-52
A RESOLUTION OF THE TOWN OF LYONS, COLORADO,
APPROVING THE FIRST AMENDMENT TO THE MEMORANDUM OF
UNDERSTANDING REGARDING THE TOWN'S USE OF THE
LYONS REGIONAL LIBRARY DISTRICT MEETING ROOMS

WHEREAS, the Lyons Regional Library District is a Title 24 library district within the State
of Colorado (the “District”) and constructed a library facility within the Town of Lyons (the “Town”);
and
WHEREAS, the District and the Town (collectively the “Parties”) have previously entered
into the Fourth Amended and Restated Intergovernmental Agreement between the Town of
Lyons, Colorado, and the Lyons Regional Library District on October 16, 2018 (the “IGA”); and
WHEREAS, the IGA was executed as part of the district’s construction of a new library
which will contain various meeting rooms (“Library Building”); and
WHEREAS, pursuant to paragraph 13 of the IGA, the Parties agreed to execute a
Memorandum of Understanding prior to the issuance of a Certificate of Occupancy or Temporary
Certificate of Occupancy for the Library Building setting forth the understanding of the Parties on
the Town’s use of the meeting rooms contained in the new Library Building (“MOU”); and
WHEREAS, this MOU is intended to satisfy the requirements of paragraph 13 of the IGA
and sets forth the Town’s frequency, amount of time, and size and type of rooms the Town will be
permitted to use on a preferential basis in the Library Building; and
WHEREAS, the Board of Trustees of the Town of Lyons desires to modify the MOU to
reflect current practices, as described in attached Exhibit A, hereby incorporated by reference.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
LYONS, COLORADO:
Section 1.

The above recitals are hereby incorporated by reference:

Section 2.

The Lyons Board of Trustees hereby:
a.

Approves the First Amended MOU substantially in the form of the
attached Exhibit A.

b.

Authorizes the Town Administrator and the Town Attorney, in
consultation with the Mayor, to make such changes as may be
necessary to correct any non-material errors or language in the
MOU that does not increase the obligations of the Town.

1

c.

Section 3.

Authorizes the Mayor or Mayor Pro Tem to execute the complete
MOU and the Town Clerk to attest such signature.

This resolution shall take effect immediately upon adoption.

ADOPTED this 21st day of September 2026

TOWN OF LYONS, COLORADO:
ATTEST:

Approval by:

________________________________
Dolores Vasquez,CMC, Town Clerk

By: ______________________________
Mark Browning, Mayor

2

MEMORANDUM OF UNDERSTANDING
REGARDING TOWN OF LYONS USE OF
LYONS REGIONAL LIBRARY DISTRICT MEETING SPACES
This Amended and Restated Memorandum of Understanding (“MOU”) is entered into as of the
day of
2026, by and between the Town of Lyons, Colorado (the
“Town”) and the Lyons Regional Library District (the “District” or the “Library”), individually a
“Party” and collectively the “Parties.” This MOU supersedes and replaces in its entirety the
Memorandum of Understanding Regarding Town Use of Library Meeting Rooms executed in
2019.
RECITALS
Whereas, the Parties previously entered into the Fourth Amended and Restated
Intergovernmental Agreement between the Town of Lyons, Colorado, and the Lyons Regional
Library District on October 16, 2018 (the “IGA”); and
Whereas, Section 13 of the IGA provides for the Town’s preferential use of meeting
rooms in the Library Building in recognition of the organizational and financial assistance
provided by the Town to the District; and
Whereas, Section 13 further provides that the length and frequency of such use shall be
structured so as not to interfere with Library functions or unreasonably interfere with meeting
room use by community groups and area businesses; and
Whereas, pursuant to Section 13 of the IGA, the Parties entered into an MOU regarding
Town use of Library meeting rooms in 2019 (the “2019 MOU”); and
Whereas, the 2019 MOU was entered into prior to the opening and regular operation of
the Library Building and established a standing reservation of certain Library meeting spaces
following Library closing on Monday evenings; and
Whereas, since the opening of the Library Building, the Parties have developed
scheduling practices that better reflect the Town’s operational needs, the Library’s operations,
and community demand for Library meeting spaces; and
Whereas, the Parties desire to replace the 2019 MOU with an updated agreement that
continues to provide the Town with preferential access to Library meeting spaces while allowing
both Parties to make effective use of their respective public facilities;
Now, therefore, the Parties agree as follows:
1. Town Use of Library Meeting Spaces
The Town shall be permitted to use meeting spaces within the Library Building on the following
terms and conditions:

a. Town Boards and Commissions
The District shall make Library meeting spaces available without charge, for public meetings of
Town Boards and Commissions, subject to advance scheduling and the availability of an
appropriate meeting space.
The Town may establish recurring reservations for regularly scheduled Board and Commission
meetings. The Parties are encouraged to schedule such recurring reservations as far in
advance as reasonably practicable.
The District may provide designated Town staff (the “Designee”) with administrative access to
the Library’s meeting space reservation software for purposes of scheduling Town meetings.
The Designee shall coordinate reservations in accordance with mutually agreed-upon
scheduling procedures.
b. Other Town Meetings and Uses
The Town may reserve Library meeting spaces, without charge, for other official Town meetings,
public hearings, community meetings, trainings, workshops, or similar governmental purposes.
When considering public reservations of Library meeting spaces, the District will give
reasonable priority to Town requests, particularly when the Town requires additional capacity or
a type of meeting space not reasonably available in Town facilities.
Town requests remain subject to space availability and existing reservations. The Library and
the Town will work cooperatively when unusual or time-sensitive circumstances require
accommodation.
c. Monday Evening and After-Hours Use
Library meeting spaces shall not be reserved exclusively for Town use on Monday evenings or
on any other recurring day or time. Nothing in this MOU guarantees the Town exclusive use of
any Library meeting space or reserves any recurring day or time exclusively for Town use.
The District may make meeting spaces available to Library patrons, community organizations,
and other eligible users on Monday evenings and at other times outside regular Library
operating hours in accordance with District policy and procedures.
The Town retains the same preferential scheduling rights described in this MOU regardless of
the day or time of a requested reservation.
d. Scheduling and Public Calendar
Official Town meetings held at the Library that are open to the public may be identified as such
on the Library’s public meeting and event calendar.

The Town shall provide accurate meeting information and comply with all applicable public
notice, accessibility, records, and open meeting requirements associated with Town
meetings.
The Library shall retain overall administration of its meeting space reservation system and may
establish reasonable procedures governing reservations, building access, security, technology,
room setup, and other operational matters.
2. District Meeting Space Policies
Except as specifically provided in this MOU, Town use of Library meeting spaces shall be
subject to the District’s generally applicable meeting space policies and operational procedures
as adopted and amended from time to time.
Nothing in the District’s Meeting Space Policy shall diminish the Town’s preferential use rights
established by Section 13 of the IGA and this MOU.
3. Coordination Between Parties
The Town and the District shall designate appropriate staff contacts to coordinate meeting space
scheduling and address operational questions.
The Parties will periodically review recurring Town reservations and scheduling practices to
ensure that reserved space continues to reflect actual Town needs and that meeting spaces
remain reasonably available for Library functions and community use.
Either Party may request adjustments to recurring reservations, scheduling procedures, or
administrative access when operational needs change. The Parties agree to consider such
requests reasonably and in good faith.
4. Relationship to the IGA
This MOU is entered into pursuant to Section 13 of the Fourth Amended and Restated
Intergovernmental Agreement between the Town and the District.
This MOU supersedes and replaces the Memorandum of Understanding Regarding Town Use
of Library Meeting Rooms executed in 2019.
Nothing in this MOU is intended to amend the IGA or otherwise alter the rights and obligations
of the Parties under the IGA except to establish the current terms governing the Town’s
preferential use of meeting spaces as contemplated by Section 13.
5. Term
This MOU shall become effective upon execution by both Parties and shall continue until
expiration of the Second Lease, as defined in the IGA, unless sooner terminated or replaced by
mutual written agreement of the Parties.

Beginning no later than the nineteenth (19th) anniversary of the effective date of the Second
Lease, the Parties shall review this MOU as part of the good-faith negotiations contemplated by
the IGA regarding continuation of the lease.
6. Dispute Resolution
In the event of a dispute or claim arising under or related to this MOU, the Parties shall first use
their best efforts to resolve the matter through good faith negotiations.
If a dispute is not resolved through negotiations within thirty (30) days after written notice by
either Party requesting resolution, the Parties agree to attempt in good faith to resolve the
dispute through mediation conducted by a mutually acceptable mediator within the State of
Colorado.
If the dispute is not resolved through mediation, either Party may initiate a civil action in the
District Court for Boulder County, Colorado.
7. Modification
This MOU may be modified or replaced only by written agreement of both Parties.
Operational scheduling procedures that do not materially alter the rights or obligations
established by this MOU may be adjusted by mutual agreement of the designated Town and
Library staff contacts without formal amendment of this MOU.
IN WITNESS WHEREOF
The Parties have executed this Memorandum of Understanding as of the date first written
above.
LYONS REGIONAL LIBRARY DISTRICT
By:
Name:
Title:
Date:
TOWN OF LYONS, COLORADO
By:
Name:
Title:
Date:

Town of Lyons, Colorado
Board of Trustees
BOT Agenda Cover Sheet
Agenda Item No.: X. 2.
Meeting Date: September 21, 2026

TO:

Mayor Browning and Members of the Board of Trustees

FROM:

Aaron Caplan, Utilities Director

DATE:

September 17, 2026

ITEM:

Resolution 2026-55 – A Resolution of the Town of Lyons,
Colorado Awarding a Construction Agreement for LED Lighting
Upgrades Project with N-Line Electric, LLC, Project 26LEDLighting-01
______
_____
__X__
_____

ORDINANCE
MOTION / RESOLUTION
INFORMATION

I.

REQUEST OR ISSUE:
This resolution awards and approves a contract with N-Line Electric LLC for the LED
Lighting Upgrades Project.

II.

RECOMMENDED ACTION / NEXT STEP:
Approve Resolution 2026-55.

III.

FISCAL IMPACTS: The expenses for this work are budgeted through the Electric and
General Funds and a grant from Boulder County.
General Fund:
Electric Fund:
BoCo Grant:

IV.

$40,000.00
$40,000.00
$15,000.00

BACKGROUND INFORMATION:

This project will remove and replace functioning non-LED streetlights throughout town.
This contract excludes Main Street lights because their higher cost would have made the
project financially unfeasible. These lights were chosen in accordance with the Lighting
Study completed last year.
The Town will procure programmable photocells separate from this contract but will have
the contractor install them.

1

Procurement Details:
The Town issued an Invitation for Bids (IFB) on July 17th, 2026. Bids were due on
September 8th, 2026. This project was advertised on BidNet Direct, and Town Hall
received five bids by the deadline.
Town Staff finds that the bid submitted by N-Line Electric, LLC qualifies that company as
the lowest, qualified bidder.

Contract Info: N-Line Electric, LLC
This Agreement:
TOTAL:

$77,470.32
$77,470.32

Programmable Photocells: $5,000.00 +/V.

LEGAL ISSUES:
None

VI.

CONFLICTS OR ENVIRONMENTAL ISSUES:
None

VII.

SUMMARY AND ALTERNATIVES:
The alternatives are:
•

Accept the full scope of the bid.

•

Amend the scope of the work. The Town will need to negotiate with the Contractor for
a revised fee.

•

Do not perform the project and keep the money in the Electric and Streets Fund and
return the grant to Boulder County.

PROPOSED MOTION:
“I move to approve Resolution 2026-55, A Resolution of the Town of Lyons,
Colorado Awarding Construction Agreement to N-Line Electric, LLC for LED
Lighting Upgrades Project.”

2

TOWN OF LYONS, COLORADO
RESOLUTION 2026-53
A RESOLUTION OF THE TOWN OF LYONS, COLORADO AWARDING A
CONSTRUCTION AGREEMENT TO N-LINE ELECTRIC, LLC FOR LED LIGHTING
UPGRADES PROJECT, PROJECT # 26-LEDLIGHTING-01

WHEREAS, the Town of Lyons (the “Town”) has the authority to enter into contracts for
any lawful municipal purpose pursuant to C.R.S. § 31-15-101; and
WHEREAS, the Town desires to enter into a contract for Construction Services for the
LED Lighting Upgrades Project; and
WHEREAS, the expenses for this work are budgeted through the Electric and Streets
Funds and a grant from Boulder County; and
WHEREAS, the Town advertised an Invitation for Bid for construction on BidNet on July
17th, 2026, and received and publicly opened five bids by the due date of September 8, 2026;
and
WHEREAS, Town Staff evaluated the bids received to determine that the scope of work
and cost proposed by N-Line Electric, LLC (“Contractor”) are both reasonable and necessary for
the Project; and
WHEREAS, the Town of Lyons Board of Trustees (“Board”), after full consideration of the
proposed agreement and the recommendation of the Town Staff, finds that the bid submitted by
the Contractor qualifies that company as the lowest, qualified bidder; and
WHEREAS, the Board desires to approve the Construction Agreement, in substantially
the form attached hereto as Exhibit 1, for the not-to-exceed amount of Seventy-Seven Thousand
Four Hundred Seventy Dollars and Thirty-Three Cents ($77,470.32), to have the Contractor
perform the work described in the Construction Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
LYONS, COLORADO:
Section 1. The above recitals are hereby incorporated by reference.
Section 2. The Town Board of Trustees hereby:
(a) awards the Construction Agreement for the Project to the Contractor.
(b) approves the Construction Agreement for a total not-to-exceed amount of Seventy-Seven
Thousand Four Hundred Seventy Dollars and Thirty-Three Cents ($77,470.32) in
substantially the form attached hereto as Exhibit 1.
(c) authorizes the Town Administrator and the Town Attorney, in consultation with the Mayor,
to make such changes as may be necessary to correct any non-material errors or
language in the Construction Services Agreement that does not increase the obligations
of the Town.
(d) authorizes Town Staff to complete and send the completed Construction Agreement to
the Contractor for review and signature.

(e) authorizes the Mayor or Mayor Pro Tem to execute the completed Construction
Agreement on behalf of the Town after the Contractor has signed the Construction
Agreement and the Town Clerk has signed it.
Section 3. This Resolution shall take effect immediately upon adoption.

ADOPTED THIS 21ST DAY OF SEPTEMBER 2026.
TOWN OF LYONS
BY:

_______________________________
Mark Browning, Mayor
ATTEST:

___________________________________
Dolores M. Vasquez, CMC, Town Clerk

TOWN OF LYONS, COLORADO
CONSTRUCTION AGREEMENT
Project Number 26-LEDLighting-01 (“Project”)

This AGREEMENT is made and entered into this
day of
, 20__, by and between the TOWN OF LYONS,
COLORADO, a municipal corporation of the State of Colorado, with offices at 432 5th Avenue, Lyons, Colorado 80540
(the “Town”), and N-Line Electric, LLC, whose address is 14293 Longs Peak Court, Longmont, CO 80504 (the
“Contractor”) (each a “Party” and collectively, the “Parties”).

WITNESSETH
WHEREAS, the Town desires to obtain all necessary components to complete the scope of work for a RFP or Bid Pack No.
26-LEDLighting-01 (“Bid Pack”) issued by the Town;
WHEREAS, in response to the Bid Pack, the Town received bids or proposals, including one from Contractor (“Bid
Proposal”);
WHEREAS, the Town has reviewed the Bid Proposal from Contractor for the completion of said work, and the Town finds
said Bid Proposal acceptable and deems it the lowest responsible and responsive Bid proposal received; and
WHEREAS, the Town desires to contract with Contractor subject to the terms of this Agreement and all other Contract
Documents.
NOW, THEREFORE, for the consideration herein expressed, the receipt and sufficiency of which is hereby acknowledged,
the Parties agree as follows:

1.00
SCOPE OF WORK: Contractor will furnish all tools, equipment, machinery, materials, supplies,
superintendence, insurance, transportation, other construction accessories, and services specified or required to be incorporated
in and form a permanent part of the construction and completion of the work proposed to be done under this Agreement
(“Work” or “Scope of Work”). In addition, Contractor shall provide and perform all necessary labor in a first-class and
professional manner and in accordance with the conditions and prices stated in the Bid Proposal and the requirements,
stipulations, provisions, and conditions of the Contract Documents and Design Documents, including Plans and Specifications,
as defined in the attached General Conditions. Contractor shall further perform, execute, construct, and complete all things
mentioned to be done by Contractor and all work covered by the Town’s official award of this contract to Contractor, such
award being based on the acceptance by the Town of Contractor’s bid, or part thereof.
2.00
THE CONTRACT DOCUMENTS: This Agreement incorporates all the Contract Documents, which
together represent the entire and integrated agreement between the parties hereto and supersede prior negotiations, written or
oral representations, and agreements. The Contract Documents consist of this Construction Agreement, which Agreement
also incorporates by this reference all of the instruments set forth in the Project Manual and Bid Documents as fully as if they
were set forth in this Agreement in full. The documents consist of without limitation, the following documents:
1. Invitation to Bid and Instructions to Bidders
2. Contractor’s Bid Form (with Unit Pricing as indicated)
3. This Construction Agreement and any Addendums or Attachments thereto including (if checked)
Attachment A, Federal Emergency Management Agency’s (“FEMA”) Grant Program Requirements
for Procurement Contracts if FEMA funding is used for the Work
Attachment B, Colorado Community Development Block Grant Disaster Recovery Program funds
(hereinafter referred to as CDBG-DR funds) Requirements for Contracts if CDBG-DR funding is used for
the Work
Attachment C, Colorado Department of Transportation (“CDOT”) Form 1273 is CDOT Federal
funding is used for the Work

4.
5.
6.
7.
8.

Performance and Payment Bond
Bid Proposal
Notice of Award
Notice to Proceed
Bid Bond (Minimum 5% equivalent of the Bid Proposal price or as otherwise set forth in the Bid Bond form
provided as part of the Bid Pack)
9. General Conditions
10. The Following Documents if the Box is Checked:
Special Provisions
Design Documents, including all Drawings and Plans
Specifications
Addendums to Specifications and Standards
Town of Lyons Manual of Design Criteria and Standard Specifications
Change Orders, Field Orders or other similar revisions properly authorized after the execution of this
Agreement
Others:____________________________________________________________________
3.00
TIME AND COMMENCEMENT OF COMPLETION: This Agreement shall commence as of the date
the Agreement is fully executed by both parties and shall continue through September 21st, 2026 or until the Scope of Work
is completed.
4.00
LIQUIDATED DAMAGES: All time limits stated in this Agreement and the Contract Documents are of
the essence of the Agreement. The Town and Contractor recognize the completion of the work as shown in the contractual
time frame, or as extended, is important to the ongoing operations of the Town and its citizens. The Parties also recognize
that delays include expenses to the Town for extended manpower commitments, outside consultant commitments, and
potentially other legal fees to extend the project beyond the expected time period.
If this box is checked, in lieu of requiring any such proof and backup for such expenses, Contractor agrees that
liquidated damages (not penalties) may be assessed by the Owner in the sum of $100.00 per day for each day after
the contract time frame expires.
If this box is checked, in addition to or in lieu of the daily damages (if checked above), Contractor agrees that
lump sum liquidated damages (not penalties) may be assessed by the Town in a lump sum payment of
$__________.00 if the work is not completed by ___________ ____, 20__.
5.00
CONTRACT SUM AND PAYMENT: The Town shall pay to Contractor for performance of the Work
encompassed by this Agreement, and the Contractor will accept as full compensation therefore the sum of:
Seventy-Seven Thousand Four Hundred Seventy Dollars and Thirty-Three Cents ($77,470.32) subject to adjustment
as provided by the Contract Documents (“Contract Price”).
a.
Monthly, partial, progress payments shall be made by the Town to Contractor for the percentage of
the Work completed, subject to inspection by Town staff to verify percentage of completion. The Town alone shall
determine when work has been completed and progress payments shall not constitute a waiver of the right of the
Town to require the fulfillment of all terms of this Agreement and the delivery of all improvements embraced in
this Agreement in a complete and satisfactory manner to the Town in all details. The Town, before making any
payment, may require Contractor to furnish releases or receipts from any or all persons performing work under this
Agreement or supplying material or services to Contractor, or any subcontractor if this is deemed necessary to
protect the Town’s interest. The Town, however, may in its discretion make payment in part or full to Contractor
without requiring the furnishing of such releases or receipts.
b.
By the 15th day of each month, Contractor shall submit to the Town for review and approval, an
application for payment fully completed and signed by Contractor covering the work completed through the last day
of the prior month and accompanied by such supporting documentation as is required by these Contract Documents,
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including without limitation, time sheets, invoices, receipts, bills of lading, and all other documents the Town may
require. These invoices for payment should be emailed to [email protected] or mailed to Town of Lyons,
P.O. Box 49, Lyons, CO 80540. Materials on hand but not complete in place may or may not be included for payment
at the discretion of the Town. Each subsequent application for payment shall include an affidavit of Contractor
providing that all previous progress payments received on account of the work have been applied to discharge in full
all of Contractor's obligations reflected in prior applications for payment. Notwithstanding the progress payments, it
is the intent and purpose of the Town to withhold at least five percent (5%) of payments to Contractor for any contract
exceeding One Hundred Fifty Thousand Dollars ($150,000.00) in accordance with C.R.S. § 24-91-101, et seq.
c.
The Parties understand and acknowledge that the Town is subject to Article X, § 20 of the Colorado
Constitution (“TABOR”). The Parties do not intend to violate the terms and requirements of TABOR by the
execution of this Agreement. It is understood and agreed that this Agreement does not create a multi-fiscal year
direct or indirect debt or obligation within the meaning of TABOR and, therefore, notwithstanding anything in this
Agreement to the contrary, all payment obligations of the Town are expressly dependent and conditioned upon the
continuing availability of funds beyond the term of the Town’s current fiscal period ending upon the next succeeding
December 31. Financial obligations of the Town payable after the current fiscal year are contingent upon funds for
that purpose being appropriated, budgeted, and otherwise made available in accordance with the rules, regulations,
and resolutions of Town of Lyons, and other applicable law. Upon the failure to appropriate such funds, this
Agreement shall be terminated.
6.00
ACCEPTANCE AND FINAL PAYMENT: Final payment may be requested by Contractor upon
completion and acceptance, by the Town, of all work as set forth in the Contract Documents. The total amount of final
payment shall consist of the Contract Price, as adjusted in accordance with approved change orders, if applicable, less all
previous payments to Contractor.
7.00
MODIFICATIONS AND AMENDMENTS: Should work beyond that described in the Contract
Documents be required, it will be paid for as extra work at a cost to be agreed upon in separate written agreement by the
Town and Contractor prior to commencement of the additional work. Such additional agreements shall be executed and
approved by all persons required by Town purchasing ordinances or policies. Unless specifically excluded, such written
agreements shall be considered part of the Contract Documents.
8.00
CONTRACTOR’S REPRESENTATIONS: To induce the Town to enter into this Agreement, Contractor
makes the following representations:
a.
Contractor has familiarized itself with the nature and the extent of the Contract Documents, Scope of
Work, the locality, all physical characteristics of the area of the work within the Scope of Work, including without
limitation, improvements, soil conditions, drainage, topography, and all other features of the terrain, and with the local
conditions and federal, state, and local laws, ordinances, rules, and regulations that in any manner may affect cost,
progress, or performance of the work, or apply in any manner whatsoever to the work;
b.
Contractor has carefully considered all physical conditions at the site and existing facilities affecting
cost, progress, or performance of the Work;
c.
Contractor has given the Town written notice of all conflicts, errors, or discrepancies that it has
discovered in the Contract Documents and such documents are acceptable to Contractor; and
d.

Contractor shall not extend the credit or faith of the Town to any other persons or organizations.

9.00
INSURANCE: Contractor agrees to procure and maintain, at its own cost, a policy or policies of insurance
sufficient to insure against all obligations assumed by Contractor pursuant to this Agreement. Contractor shall not
commence work under this Agreement until it has obtained all said insurance required by the Contract Documents and such
insurance has been approved by the Town. Contractor shall not allow any subcontractor to commence work on this project
until all similar insurance required of the subcontractor has been obtained and approved. For the duration of this Agreement,
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Contractor must continuously maintain the insurance coverage required in this section, with the minimum insurance
coverage listed below:
a.
Worker's Compensation in accordance with the Worker's Compensation Act of the State of
Colorado and any other applicable laws for any employee engaged in the performance of Work under this
Agreement.
b.
Comprehensive General Liability insurance with minimum combined single limits of One Million
Dollars ($1,000,000.00) each occurrence and of two million Dollars ($2,000,000.00) aggregate, plus an additional
amount sufficient to pay related attorneys' fees and defense costs. The policy shall be applicable to all premises
and operations. The policy shall include coverage for bodily injury, broad form property damage (including
completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual,
independent contractors, products, and completed operations. The policy shall include coverage for explosion,
collapse, and underground hazards. The policy shall contain a severability of interests provision.
c.
Comprehensive Automobile Liability insurance with minimum combined single limits for bodily
injury and property damage of not less than One Million Dollars ($1,000,000.00) each occurrence with respect to
each of Contractor’s owned, hired and non-owned vehicles assigned to or used in performance of the Services. The
policy shall contain a severability of interests provision. Such insurance coverage must extend to all levels of
subcontractors. Such coverage must include all automotive equipment used in the performance of the Agreement,
both on the work site and off the work site, and such coverage shall include non-ownership and hired cars coverage.
Such insurance shall be endorsed to name the Town as Certificate Holder and name the Town, and its elected
officials, officers, employees and agents as additional insured parties.
d.
Builder's Risk insurance with minimum limits of not less than the insurable value of the work to be
performed under this contract at completion less the value of the materials and equipment insured under installation
floater insurance. The policy shall be written in completed value form and shall protect Contractor and the Town
against risks of damage to buildings, structures, and materials and equipment not otherwise covered under
Installation Floater insurance, from the perils of fire and lightning, the perils included in the standard coverage
endorsement, and the perils of vandalism and malicious mischief. Equipment such as pumps, engine-generators,
compressors, motors, switch-gear, transformers, panel-boards, control equipment, and other similar equipment shall
be insured under Installation Floater insurance when the aggregate value of the equipment exceeds Ten Thousand
Dollars ($10,000). The policy shall provide for losses to be payable to Contractor and the Town as their interests
may appear. The policy shall contain a provision that in the event of payment for any loss under the coverage
provided, the insurance company shall have no rights of recovery against Contractor or the Town.
e.
If this box is checked, Professional Liability/Errors and Omission in an amount not less than
_______ MILLION DOLLARS ($__,000,000).
Certificates of insurance shall be completed by Contractor's insurance agent as evidence that policies providing the required
coverage, conditions, and minimum limits are in full force and effect, and shall be subject to review and approval by the
Town. The policies required above shall be endorsed to include the Town and the Town’s officers and employees as
additional insureds. Every policy required above shall be primary insurance and any insurance carried by the Town, its
officers, or its employees, or carried by or provided through any self-insurance pool of the Town, shall be excess and not
contributory insurance to that provided by Contractor. Contractor shall be solely responsible for paying all deductibles.
Each certificate of insurance shall identify this Agreement or the project set forth in the Scope of Work and shall provide
that the coverage afforded under the policies shall not be cancelled, terminated or materially changed until at least thirty
(30) days prior written notice has been given to the Town. If the words "endeavor to" appear in the portion of the certificate
of insurance addressing cancellation, those words shall be stricken from the certificate by the agent(s) completing the
certificate. The Town reserves the right to request and receive a certified copy of any policy and any endorsement thereto.

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10.00 BONDS: Consistent with C.R.S. § 38-26-105, Contractor shall furnish a performance bond, payment bond,
and warranty bond in an amount determined by the Town, but in any event at least equal to the Contract Price, as security
for the faithful performance and payment of all Contractor's obligations under the Contract Documents, including but not
limited to the guaranty period. These bonds shall remain in effect at least until one year after the date of final payment. All
bonds shall be in the forms prescribed by the Contract Documents and be executed by such sureties as: (i) are licensed to
conduct business in the State of Colorado; and (ii) are named in the current list of “Companies Holding Certificates of
Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” as published in Circular
570, amended, by the Audit Staff, Bureau of Account, U.S. Treasury Department. All bonds signed by an agent must be
accompanied by a certified copy of the authority to act. If the surety on any bond furnished by Contractor is declared
bankrupt or becomes insolvent, or its right to do business in Colorado is terminated, or it ceases to meet the requirements
of this section, Contractor shall, within five (5) days thereafter, substitute another bond and surety, both of which shall be
acceptable to the Town.
11.00 NO WAIVER OF GOVERNMENTAL IMMUNITY: The Parties understand and agree that they are
relying on, and do not waive or intend to waive by any provision of this Agreement or the remainder of the Contract
Documents, the monetary limitations or any other rights, immunities, and protections provided by the Colorado
Governmental Immunity Act, C.R.S. § 24-10-101 et seq., as from time to time amended, or otherwise available to the Parties,
their officers, agents or their employees.
12.00 INDEMNIFICATION: Contractor agrees, to the fullest extent permitted by law, to indemnify, defend
and hold the Town, the United States Government, FEMA (if FEMA funding is part of the funding for the Work), the State
of Colorado, their agencies, employees, officials and agents (“Indemnitees”) harmless from any and all claims, settlements,
judgments, damages and costs, including reasonable attorney fees, of every kind and nature made, to include all costs
associated with the investigation and defense of any claim, rendered or incurred by or on behalf of the Indemnitees, that
may arise, occur, or grow out of any errors, omissions, or negligent acts, done by the Contractor, its employees,
subcontractors or any independent consultants working under the direction of either the Contractor or any subcontractor in
the performance of this Contract.. Contractor is not obligated to indemnify the Town for the Town’s own negligence.
13.00 TERMINATION FOR CONVENIENCE: This Agreement and the performance of the Scope of Work
hereunder may be terminated at any time in whole, or from time to time in part, by the Town for its convenience. Any such
termination shall be affected by delivery to Contractor of a written notice (“Notice of Termination”) specifying the extent
to which performance of the Scope of Work is terminated and the date upon which termination becomes effective. If the
Agreement is terminated, Contractor shall be paid on a pro-rated basis of work status satisfactorily completed, under the
detailed Scope of Work. The portion of the Scope of Work satisfactorily completed but not yet accepted by the Town shall
be determined by the Town.
14.00

EVENTS OF AND TERMINATION FOR DEFAULT:

a.
The Town may serve written notice upon Contractor of its intention to terminate this Agreement
in the presence of one of the following events of default:
i.

Contractor should fail to initiate the Scope of Work at the agreed upon time;

ii.

The performance of the Scope of Work is being unnecessarily or unreasonably delayed;

iii.
The Scope of Work is not completed within the time specified or within the time to which
completion of the Scope of Work has been extended;
iv.

Contractor should fail to make prompt payments for labor, materials or to subcontractors;

v.
Contractor shall willfully violate this Agreement or disregard laws, ordinances or
instructions of the Town;
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vi.
vii.
approval;
viii.

Contractor shall abandon performance of the Scope of Work;
The Agreement or any part thereof has been assigned, transferred or sublet without Town

Contractor shall become insolvent or adjudged bankrupt; or

ix.
Contractor shall refuse to remove materials or perform any work within the Scope of Work
as shall have been rejected as defective or unsuitable.
b.
Such written notice shall contain the reasons for the intention to terminate this Agreement and
provide a five (5) business day period during which Contractor may cure the event of default. A failure to timely
cure the event of default shall authorize the Town to immediately terminate this Agreement and take whatever steps
it deems necessary to complete the Scope of Work, if so desired by the Town in its sole discretion. The costs and
charges incurred by the Town, together with the costs of completion of the Scope of Work shall be deducted from
any monies owed to Contractor. If the expense incurred by the Town is greater than the sums payable under this
Agreement, Contractor shall pay the Town, within sixty (60) days of demand therefor the amount of such excess
cost suffered by the Town.
15.00 LIABILITY FOR EMPLOYMENT-RELATED RIGHTS AND COMPENSATION: Contractor will
comply with all laws, regulations, municipal codes, and ordinances and other requirements and standards applicable to the
Contractor’s employees, including, without limitation, federal and state laws governing wages and overtime, equal
employment, safety and health, employees’ citizenship, withholdings, reports and record keeping. Accordingly, the Town
shall not be called upon to assume any liability for or direct payment of any salaries, wages, contribution to pension funds,
insurance premiums or payments, workers’ compensation benefits or any other amenities of employment to any of the
Contractor’s employees or any other liabilities whatsoever, unless otherwise specifically provided herein.
The Town will not include Contractor as an insured under any policy the Town has for itself. The Town shall not be
obligated to secure nor provide any insurance coverage or employment benefits of any kind or type to or for Contractor or
Contractor’s employees, sub-consultants, subcontractors, agents, or representatives, including without limitation coverage
or benefits related to: local, state, or federal income or other tax contributions, FICA, workers’ compensation,
unemployment compensation, medical insurance, life insurance, paid vacations, paid holidays, pension or retirement
account contributions, profit sharing, professional liability insurance, or errors and omissions insurance. The following
disclosure is provided in accordance with Colorado law:
CONTRACTOR ACKNOWLEDGES THAT NEITHER IT NOR ITS AGENTS OR EMPLOYEES ARE
ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS CONTRACTOR OR SOME ENTITY
OTHER THAN THE TOWN PROVIDES SUCH BENEFITS. CONTRACTOR FURTHER ACKNOWLEDGES
THAT NEITHER IT NOR ITS AGENTS OR EMPLOYEES ARE ENTITLED TO WORKERS’ COMPENSATION
BENEFITS. CONTRACTOR ALSO ACKNOWLEDGES THAT IT IS OBLIGATED TO PAY FEDERAL AND
STATE INCOME TAX ON ANY MONEYS EARNED OR PAID PURSUANT TO THIS AGREEMENT.
To the maximum extent permitted by law, Contractor waives all claims against the Town for any Employee Benefits;
Contractor will defend the Town from any claim and will indemnify the Town against any liability for any Employee
Benefits for Contractor imposed on the Town; and Contractor will reimburse the Town for any award, judgment, or fine
against the Town based on the position Contractor was ever the Town’s employee, and all attorneys’ fees and costs the
Town reasonably incurs defending itself against any such liability.
16.00 GOVERNING LAW AND VENUE: Venue for any legal matters regarding or arising out of the
transactions covered herein shall be solely in the District Court in and for Boulder County, State of Colorado. This
transaction shall be governed by the laws of the State of Colorado.
17.00

ASSIGNMENT: Contractor shall not assign any of his rights or obligations under this Agreement without

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the prior written consent of the Town. Upon any assignment, even though consented to by the Town, Contractor shall
remain liable for the performance of the work under this Agreement.
18.00 LAWFUL PERFORMANCE: It is further agreed that no Party to this Agreement will perform contrary
to any state, federal, or county law, or any of the ordinances of the Town of Lyons, Colorado.
19.00 INVALID SECTIONS: Should any section of this Agreement be found to be invalid, it is agreed that all
other sections shall remain in full force and effect as though severable from the invalid part.
20.00 NO WAIVER OF RIGHTS. A waiver by any Party to this Agreement of the breach of any term or
provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach by either Party. The
Town’s approval or acceptance of, or payment for, services shall not be construed to operate as a waiver of any rights or
benefits to be provided under this Agreement. No covenant or term of this Agreement shall be deemed to be waived by the
Town except in writing signed by the Town Board of Trustees or by a person expressly authorized to sign such waiver, and
any written waiver of a right shall not be construed to be a waiver of any other right or to be a continuing waiver unless
specifically stated.
21.00 BINDING EFFECT. The Parties agree that this Agreement, by its terms, shall be binding upon the
successors, heirs, legal representatives, and assigns; provided that this Section shall not authorize assignment.
22.00 THIRD PARTY BENEFICIARIES. Nothing contained in this Agreement is intended to or shall create
a contractual relationship with, cause of action in favor of, or claim for relief for, any third party, including any agent,
sub-consultant or subcontractor of Contractor. Absolutely no third-party beneficiaries are intended by this Agreement.
Any third party receiving a benefit from this Agreement is an incidental and unintended beneficiary only.
23.00 SURVIVAL OF TERMS AND CONDITIONS. The Parties understand and agree that all terms and
conditions of the Agreement that require continued performance, compliance, or effect beyond the termination date of the
Agreement shall survive such termination date and shall be enforceable in the event of a failure to perform or comply.
24.00 NOTICE: Any notice required or permitted by this Agreement shall be in writing and shall be deemed to
have been sufficiently given for all purposes if sent by delivery of same in person to the addressee or by courier delivery via
Federal Express or other nationally recognized overnight air courier service, by electronically-confirmed facsimile or email
transmission, or by depositing same in the United States mail, postage prepaid, addressed as follows:
The Town:

Town of Lyons
Attention: Town Administrator
432 5th Avenue
P O Box 49
Lyons, CO 80540

With copies to:

Attn: Town of Lyons Town Attorney
Wilson Williams Fellman Dittman
1314 Main St, Suite 101
Louisville, CO 80027

Contractor:

N-Line Electric, LLC
Attn: Ron Liittjohann
14293 Longs Peak Court, Longmont, CO 80504

With a copy to:

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SIGNATURE PAGE FOLLOWS

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THIS AGREEMENT is executed and made effective as provided above.
TOWN OF LYONS
Board of Trustees approval required per § 4-3-40
of the Municipal Code

ATTEST:
By:

By:
Dolores M. Vasquez, CMC, Town Clerk

Mark Browning, Mayor
OR
Town Administrator approval required per § 4-3-40
of the Municipal Code
By:

__________________________________
Victoria Simonsen, Town Administrator

___________________________________
Date Executed by the Town of Lyons
CONTRACTOR:
By: ___________________________________
Printed name:____________________________
Its:_____________________________________
STATE OF

)

COUNTY OF

) ss.

The foregoing Construction Agreement was acknowledged before me this ____ day of ______________,
20____,
by
_________________________________________________
as
____________________________________
of
______________________________________,
a
________________________________.
Witness my hand and official seal.
My commission expires: ___________.
_____________________________________
Notary Public
(Required for all contracts pursuant to C.R.S. § 8-40202(2)(b)(IV))

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Town of Lyons, Colorado
Board of Trustees
BOT Agenda Cover Sheet
Agenda Item No: X.3
Meeting Date: September 21, 2026

TO:

Mayor Browning and Members of the Board of Trustees

FROM:

Dolores M. Vasquez, Town Clerk

DATE:

September 16, 2026

ITEM:

Resolution 2026-54 – A Resolution of the Town of Lyons, Colorado,
Approving the Third Amendment to the Professional Services Agreement
with MapleBear Consultants, LLC
______
____
__X__
___ _

I.

ORDINANCE
MOTION / RESOLUTION
INFORMATION

REQUEST OR ISSUE:
The Board of Trustees directed staff to initiate a project to scan all town records and
documents electronically. Staff executed a contract with MapleBear Consultants LLC
for a not-to-exceed amount of $67,895.00 to perform document scanning services.
The Board approved a first amendment to the contract in February 2026, increasing
the ‘do not exceed’ level to $125,000.00 and extending the completion date to
February 2, 2027.
The Board also approved a second amendment to the contract to increase the “do not
exceed’ amount to $138,500.00. Staff is requesting an additional $37,500.00 to
complete the scanning project. We have several years’ worth of Accounts Payable
and all the maps left to scan. This should complete the project's major lift, and we will
move into the maintenance portion.
This Resolution approves the third amendment to the Professional Services
Agreement with MapleBear Consultants, LLC for this work.

II.

RECOMMENDED ACTION / NEXT STEP:
Approve Resolution 2026-54

II.

FISCAL IMPACTS:
The 2025 budget included $145,000 for this project, which was rolled into the 2026 Budget.
A portion of this budget covered the cost of the Laserfiche system. With this amendment,
we anticipate completing the project with no additional requests.

III.

BACKGROUND INFORMATION:

The Town of Lyons records department has volumes of paper documents, mylars, maps,
personnel files, building permits, financial, and utility records. Our best estimate is that at least
one million pieces of paper are on site. The Town has inadequate storage areas, with many
records stored in the brown Public Works building, which is not water / fireproof. Space
constraints are another issue facing record retention.
The Board of Trustees acknowledged the need for a more streamlined, secure alternative and
authorized staff to initiate a project to electronically scan all town records and documents. The
goal is to improve staff efficiency, access to records, compliance, and storage capacity.
Staff selected MapleBear Consultants LLC as the most qualified, cost-effective vendor.
MapleBear has received two shipments, and the files in the brown building and the records
room have been scanned. Because we must retain financial paperwork for many more years
than our records retention policy requires, we have seen a significant increase in document
preparation and staff time. We also added scanning in all maps to the scope of work. Staff
recommends approving this third amendment with a not-to-exceed amount of $176,000.00.
IV.

LEGAL ISSUES:
Unknown at this time.

V.

CONFLICTS OR ENVIRONMENTAL ISSUES:
Unknown at this time.

VII.

SUMMARY OF ALTERNATIVES:
1. Approve the Resolution approving the third amendment to the professional services
agreement described above
2. Decline the resolution
3. Approve the resolution with amendments

ATTACHMENTS:
1. Resolution 2026-54
2. Professional Services Agreement with MapleBear Consultants LLC

TOWN OF LYONS, COLORADO
RESOLUTION 2026-54
A RESOLUTION OF THE TOWN OF LYONS, COLORADO
APPROVING THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH MAPLEBEAR CONSULTANTS, LLC
WHEREAS, the Town of Lyons (“Town”) has the authority to enter into contracts for any
lawful municipal purpose pursuant to C.R.S. § 31-15-101; and
WHEREAS, the Town issued a Request for Bids for document scanning services and
Laserfiche integration services for Town Records; and
WHEREAS, MapleBear Consultants, LLP (“Contractor”) was selected as the most
qualified bidder; and
WHEREAS, pursuant to Resolution 2025-71, the Town and Contractor entered into that
certain Professional Services Agreement dated October 6, 2025 (“Original Agreement”) for the
Contractor to perform the Work as specified in the Contract Documents, for a not-to-exceed cost
of SIXTY-SEVEN THOUSAND EIGHT HUNDRED AND NINETY-FIVE DOLLARS
($67,895.00); and
WHEREAS, Sections 1.3, 2.1, and 10.12 of the Original Agreement permit the Town and
the Contractor (the “Parties”) to mutually agree to change the scope and contract cost of the
Original Agreement pursuant to a written amendment; and
WHEREAS, the Parties entered the First Amendment to change the scope, contract
cost, and term of the Original Agreement (“First Amendment”) that was approved at the
February 2, 2026 Board of Trustees Meeting; and
WHEREAS, the Parties entered the Second Amendment to change the scope, contract
cost, and term of the Original Agreement (“Second Amendment”) that was approved at the July
6, 2026 Board of Trustees Meeting; and
WHEREAS, the Parties wish to enter into the Third Amendment to change the scope
and contract cost of the Original Agreement (“Third Amendment”) attached hereto as Exhibit A
and incorporated by reference; and
WHEREAS, the Third Amendment adds to the scope of the Original Agreement through
the addition of the scope of services on Exhibit B, which amends Exhibit B of the Original
Agreement; and
WHEREAS, the Third Amendment increases the not-to-exceed contract cost by THIRTY
SEVEN THOUSAND FIVE HUNDRED DOLLARS ($37,500.00) for a new not-to-exceed
amount of ONE HUNDRED SEVENTY-SIX THOUSAND DOLLARS ($176,00.00); and
WHEREAS, the Town of Lyons Board of Trustees desires to approve the Third
Amendment.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
LYONS, COLORADO:
Section 1. The above recitals are hereby incorporated by reference.
Section 2. The Board of Trustees hereby:
(a)
Approves the Third Amendment to the Original Agreement, adding the
scope shown on Exhibit B, and increasing the contract amount by
THIRTY-SEVEN THOUSAND FIVE HUNDRED DOLLARS ($37,500.00)
for a new not-to-exceed amount of ONE HUNDRED SEVENTY-SIX
THOUSAND DOLLARS ($176,000.00) in substantially the form attached
hereto as Exhibit A.
(b)

Authorizes the Town Administrator and the Town Attorney, in consultation
with the Mayor, to make such changes as may be necessary to correct any
non-material errors or language in the First Amendment that does not
increase the obligations of the Town.

(c)

The Mayor or Mayor Pro Tem to execute the contract on behalf of the Town
and for the Town Clerk to attest to their signatures.

Section 3. This resolution shall take effect immediately upon adoption.

ADOPTED THIS ______ DAY OF SEPTEMBER 2026.

TOWN OF LYONS, COLORADO

By: ___________________________________
Mark Browning, Mayor
ATTEST:

Dolores M. Vasquez, CMC, Town Clerk

EXHIBIT AMapleBear, LLC: Amendment 2

EXHIBIT B
Additional Scope of Work

Service

Description

Rate

Transactional Scanning

Documents consisting of seven
(7) pages or fewer. Includes
additional document preparation
time.

$0.0950 per image

Transactional Indexing /
Metadata Capture

Detailed indexing for
transactional documents fifty (50)
pages or fewer.

$0.6225 per image

External Hard Drive
(Additional Backup)

Encrypted physical backup of
project deliverables (Qty: 1)

$125.00 (flat)

Overhead Scanning

Specialized non-contact overhead
scanning (includes indexing)

$0.9625 per image

Misc. Services

CD or Thumb Drive Conversion
– pdf-merge into documents

$35.00/disk or drive

On-Demand Services

CORA Requests – 24 Business
Hour Turnaround

$37.50/request

Transactional Indexing Discount

Detailed indexing for
transactional documents fifty (50)
pages or fewer. Address Files –
50% Discount applied

$0.31125 (regular cost is
$0.6225)

Storage

Storage Fee – Boxes remaining in
storage during non-production
time.

$1.50 box/month

Town of Lyons, Colorado
THIRD AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT WITH MAPLEBEAR CONSULTANTS, LLC
Project/Services Name: DOCUMENT SCANNING PROJECT -2025-01-DOCSCAN
This SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (“First
Amendment is made and entered into on the date upon which it is mutually executed by the
Parties (the “Effective Date”), by and between the TOWN OF LYONS, COLORADO, a municipal
corporation of the State of Colorado, with offices at 432 5th Avenue, Lyons, Colorado 80540 (the
“Town”), and MapleBear Consultants, LLC with offices at 456 W. Otis Ave., Hazel Park, MI
48030 (the "Contractor"). The Town and Contractor may be referred to collectively as the
“Parties” or each individually as the “Party.”
WITNESSETH
WHEREAS pursuant to Resolution 2025-71, the Town and Contractor entered into that certain
Professional Services Agreement dated October 6, 2025 (“Original Agreement”) for the
Contractor to perform the Work as specified in the Contract Documents, for a not-to-exceed cost
of SIXTY-SEVEN THOUSAND EIGHT HUNDRED AND NINETY-FIVE DOLLARS ($67,895.00)
as part of the Project/Services Name: SCANNING PROJECT -2025-01-DOCSCAN (the
“Project”); and
WHEREAS, Section 10.12 of the Agreement requires that any amendment to the
Agreement be in writing and signed by the Parties; and
WHEREAS, Section 1.3 requires that that both parties mutually agree in writing to
change the scope of the Agreement; and
WHEREAS, Section 2.1 requires that that both parties mutually agree in writing to
change the not-to-exceed cost of the Agreement; and
WHEREAS, Section 4.1 of the Original Agreement requires that both parties mutually
agree in writing to extend the term of the Original Agreement; and
WHEREAS, the Parties entered into a First Amendment on February 2, 2026; and
WHEREAS, the Parties entered into a Second Amendment on July 5, 2026; and
WHEREAS, the Parties entered desire to enter into a Third Amendment to the
Agreement to amend the Agreement in scope and cost; and
WHEREAS, first, the proposed Third Amendment adds to the scope of work to add
the services reflected in Amendment B, attached hereto and incorporated by reference,
which shall supplement the scope of work in the Exhibit B to the Original Agreement.
WHEREAS, second, the proposed Third Amendment increases the contract
amount THIRTY-SEVERN THOUSAND FIVE HUNDRED DOLLARS ($37,500.00) for a
new not-to-exceed amount of ONE HUNDRED SEVENTY-SIX THOUSAND DOLLARS
($176,000.00)

NOW, THEREFORE, for the consideration herein expressed, it is agreed by and between the
Town and the Contractor that the Agreement shall be amended as follows:
1. Recitals. The foregoing recitals are true and correct and are incorporated herein by this
reference as though set forth in full.
2. Original Terms and Conditions. Except as amended herein, the original terms and
conditions of the Agreement remain in full force and effect.
3. Scope of Work. The Original Agreement is hereby amended by supplementing the Exhibit
B to the Original Agreement with the additional scope set forth specifically in “EXHIBIT
B,” a copy attached hereto to this Second Amendment and incorporated herein by
reference.
4. Contract Sum and Payment. The second sentence of Section 2.00 of the Original
Agreement entitled “Commencement of and Compensation for Services” is hereby
amended to read in full as follows:
Compensation to be paid hereunder shall not exceed ONE HUNDRED SEVENTY-SIX
THOUSAND DOLLARS ($176,000.00) unless a larger amount is agreed to by and
between the Parties in accordance with the amendment requirements of this Agreement.
5. Term. Section 4.1 of the Original Agreement entitled “Term” will reflect terms agreed to in
the First Amendment as noted below:
This Agreement shall be effective on the date of mutual execution (the “Effective Date”)
and shall terminate the at the earlier of the date on which all obligations of the Parties have
been met (to include all Services have been completed) or 11:59 p.m. on the 2nd day of
February, 2027 or on a prior date of termination as may be permitted by this Agreement
with the option of two (2) additional one-year renewals subject to prior annual appropriation
by the Town. The Parties may mutually agree in writing to extend the term of this
Agreement beyond any renewal terms, subject to annual appropriation. Those provisions
that survive termination, to include indemnification obligations and any warranty
obligations, shall remain in effect past termination.
6. Force and Effect of Amendment. Notwithstanding anything in the Original Agreement to
the contrary, the Original Agreement shall be amended such that all references in the
Original Agreement to “Agreement” shall refer to the Original Agreement as amended by
this First Amendment.
7. Conflict. This First Amendment is and shall be construed as part of the Original
Agreement. In case of any inconsistency between this First Amendment and the Original
Agreement, the provisions containing such inconsistency shall be reconciled with one
another to the maximum extent possible, and then to the extent of any remaining
inconsistency, the terms of this First Amendment shall control.

8. Counterparts. Facsimile or Electronic Signature; Authority. The Parties hereto agree that
this First Amendment may be executed in multiple counterparts which, when signed by all
parties, shall constitute a binding agreement. The Parties further agree that this First
Amendment may be executed by facsimile or electronic signature, and that any facsimile

or electronic signature shall be binding upon the Party providing such signature as if it were
the Party’s original signature.
IN WITNESS WHEREOF, the Parties have executed this First Amendment to Professional
Services Agreement, Project: DOCUMENT SCANNING PROJECT -2025-01-DOCSCAN to be
effective as of the date of mutual execution by the Parties. By the signature of its representatives
below, each Party affirms that it has taken all necessary action to authorize said representative to
execute this First Amendment.

SIGNATURE PAGE FOLLOWS

THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT is
executed and made effective as provided above.
TOWN OF LYONS, COLORADO:
ATTEST:

Approval by:

________________________________
Dolores M. Vasquez, CMC, Town Clerk

By: ______________________________
Mark Browning, Mayor
Date of execution:_________________, 2026

MAPLEBEAR CONSULTANTS, LLC.:
By: __________________________________
Printed name:__________________________
Its:___________________________________
STATE OF
COUNTY OF

)
) ss.

The foregoing First Amendment to the Professional Services Agreement was acknowledged before me
this ____ day of _______________, 2026, by _______________________ as ________________________
of MapleBear Consultants, LLC.
Witness my hand and official seal.
My commission expires: ___________.
_____________________________________
Notary Public
(Required for all contracts (C.R.S. § 8-40-202(2)(b)(IV)))

EXHIBIT B –
Additional Scope of Work
Service

Description

Rate

Transactional Scanning

Documents consisting of
seven (7) pages or fewer.
Includes additional document
preparation time.
Detailed indexing for
transactional documents fifty
(50) pages or fewer.
Encrypted physical backup of
project deliverables (Qty: 1)

$0.0950 per image

Specialized non-contact
overhead scanning (includes
indexing)
CD or Thumb Drive
Conversion – pdf-merge into
documents
CORA Requests – 24
Business Hour Turnaround

$0.9625 per image

Detailed indexing for
transactional documents fifty
(50) pages or fewer. Address
Files – 50% Discount applied
Storage Fee – Boxes
remaining in storage during
non-production time.

$0.31125 (regular cost is
$0.6225)

Transactional Indexing /
Metadata Capture
External Hard Drive
(Additional Backup)
Overhead Scanning

Misc. Services

On-Demand Services
Transactional Indexing Discount

Storage

$0.6225 per image

$125.00 (flat)

$35.00/disk or drive

$37.50/request

$1.50 box/month

Town of Lyons, Colorado
Board of Trustees
BOT Agenda Cover Sheet
Agenda Item No: X. 4.
Meeting Date: September 21, 2026

TO:

Mayor Browning and Members of the Board of Trustees

FROM:

Justin Doles-Town Engineer
Dave Cosgrove- Parks and Public Works Director

DATE:

September 17, 2026

ITEM:

Resolution 2026-55 – A Resolution of the Town of Lyons, Colorado,
Approving a First Amendment to the Construction Agreement with MPI, A
Sunland Company, for the 2026 Pavement Treatments Project
______
_____
__X__
_____

ORDINANCE
MOTION / RESOLUTION
INFORMATION

I.

REQUEST OR ISSUE:
This resolution approves an amendment to the contract with MPI, A Sunland Company,
for the 2026 Pavement Treatments Project.

II.

RECOMMENDED ACTION / NEXT STEP:
Approve Resolution 2026-55.

III.

FISCAL IMPACTS: The additional work included in this amendment would increase the
contract amount by $70,000. The 2026 Streets Operating Budget for annual street
maintenance (road base, patch, and repair) has $96,735 remaining that would fund the
work in this amendment.

IV.

BACKGROUND INFORMATION:
To date, under the original contract, town staff, in conjunction with MPI Sunland, have
completed several sidewalk repairs, paving, and asphalt patching on Kelling, Ewald, 2nd
Avenue, and several other areas around Lyons. The only outstanding work remaining
on the contract is several remaining asphalt patches on McConnell Drive from
McConnell to Carter Ct. With remaining operational funds in the General Fund Streets
Budget under Road Base, Patch and Repair, staff recommends milling and overlaying
this section of McConnell as an upgraded treatment rather than the planned patching.
This section is in poor condition and is identified in the Pavement Assessment as
needing rehabilitation.
Staff recommend using the remaining funds to mill and overlay the northeast portion of
McConnell Drive (see Figure 1 below). This section is in poor condition, and the
Pavement Assessment identifies it as needing rehabilitation.

Figure 1 – Portion of McConnel Drive (highlighted in purple) to be milled and overlaid
under this contract amendment.

V.

LEGAL ISSUES:
None

VI.

CONFLICTS OR ENVIRONMENTAL ISSUES:
None

VII.

SUMMARY AND ALTERNATIVES:
o
Approve the resolution to amend the contract
o
Request more information
o
Deny the resolution to amend the contract

PROPOSED MOTION:
“I move to approve Resolution 2026-26, A Resolution of the Town of Lyons,
Colorado, Approving the First Amendment to the Construction Agreement with
MPI, A Sunland Company, for the 2026 Pavement Treatments Project.”

TOWN OF LYONS, COLORADO
RESOLUTION 2026-55
A RESOLUTION OF THE TOWN OF LYONS, COLORADO
APPROVING THE FIRST AMENDMENT TO THE CONSTRUCTION AGREEMENT
WITH MPI, A SUNLAND COMPANY FOR
THE 2026 PAVEMENT TREATMENTS PROJECT
WHEREAS, the Town of Lyons (“Town”) has the authority to enter into contracts for any
lawful municipal purpose pursuant to C.R.S. § 31-15-101; and
WHEREAS, pursuant to Resolution 2026-35, the Town and Contractor entered into
that certain Construction Agreement dated June 15, 2026 (“Original Agreement”) for the
Contractor to perform the Work as specified in the Contract Documents, for a not-to-exceed cost
of One Hundred Forty-Eight Thousand Five Hundred Forty-Nine Dollars and Eleven Cents
($148,549.10); as part of the 2026 Pavement Treatments Project; and
WHEREAS, Section 7.00 of the Original Agreement permits the Town to adjust the
Contract Price and requires that the Town pay for the work beyond that described in the Original
Agreement in a separate agreement signed by both of the Parties prior to the commencement of
the additional work; and
WHEREAS, the Parties have negotiated a First Amendment to the Construction
Agreement to add a fee for an increase to the contract by Seventy Thousand Dollars and
Zero Cents ($70,000.00) for a total, not-to-exceed amount of Two Hundred Eighteen
Thousand Five Hundred Forty-Nine Dollars and Ten Cents ($218,549.10) (the “First
Amendment”); and
WHEREAS, the Town Board of Trustees desires to approve the First Amendment and
authorize the Mayor or Mayor Pro Tem to execute on behalf of the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
LYONS, COLORADO:
Section 1. The above recitals are hereby incorporated by reference.
Section 2. The Board of Trustees hereby:
(a) Approves the First Amendment to the Construction Agreement to add a fee
to cover the remainder of the construction period as described in Exhibit A
for an increase to the contract by Seventy Thousand Dollars and Zero
Cents ($70,000.00) for a total, not-to-exceed amount of Two Hundred
Eighteen Thousand Five Hundred Forty-Nine Dollars and Ten Cents
($218,549.10).
(b)

Authorizes the Town Administrator and the Town Attorney, in consultation
with the Mayor, to make such changes as may be necessary to correct any
non-material errors or language in the Agreement that does not increase
the obligations of the Town.

(c)

Authorizes the Mayor or Mayor Pro Tem to execute the First Amendment
on the Town’s behalf.

Section 3. This resolution shall take effect immediately upon adoption.
ADOPTED THIS 21st DAY of SEPTEMBER 2026.

TOWN OF LYONS, COLORADO

By: ___________________________________
Mark Browning, Mayor
ATTEST:

Dolores M. Vasquez, CMC Town Clerk

Town of Lyons, Colorado
FIRST AMENDMENT TO
CONSTRUCTION AGREEMENT WITH
MPI, A SUNLAND COMPANY
Project/Services Name:
2026 Pavement Treatments Project
This FIRST AMENDMENT TO CONSTRUCTION AGREEMENT (“First Amendment is made and entered
into on the date upon which it is mutually executed by the Parties (the “Effective Date”), by and between
the TOWN OF LYONS, COLORADO, a municipal corporation of the State of Colorado, with offices at 432
5th Avenue, Lyons, Colorado 80540 (the “Town”), and MPI, A Sunland Company with offices at 7230 Gilpin
Way, Suite 180, Denver CO 80229 (the "Contractor"). The Town and Contractor may be referred to
collectively as the “Parties” or each individually as “Party”.

WITNESSETH
WHEREAS, pursuant to Resolution 2026-35, the Town and Contractor entered into that certain
Construction Agreement dated June 15, 2026 (“Original Agreement”) for the Contractor to perform the
Work as specified in the Contract Documents, for a not-to-exceed cost of One Hundred Forty-Eight
Thousand Five Hundred Forty-Nine Dollars and Ten Cents ($148,549.10); as part of the 2026
Pavement Treatments Project; and
WHEREAS Section 7.00 of the Original Agreement permits the Town to adjust the Contract Price
and requires that the Town pay for the work beyond that described in the Original Agreement in a
separate agreement signed by both of the Parties prior to the commencement of the additional work; and
WHEREAS, the Parties entered into a First Amendment to the Construction Agreement to add
fee for an increase to the contract by Seventy Thousand Dollars and Zero Cents ($70,000.00) for a
total, not-to-exceed amount of Two Hundred Eighteen Thousand Five Hundred Forty-Nine Dollars
and Ten Cents ($218,549.10); and
WHEREAS the Parties desire to enter into this First Amendment to the Agreement;
NOW, THEREFORE, for the consideration herein expressed, it is agreed by and between the Town and
the Contractor that the Agreement shall be amended as follows:
1. Recitals. The foregoing recitals are true and correct and are incorporated herein by this reference
as though set forth in full.
2. Original Terms and Conditions. Except as amended herein, the original terms and conditions of
the Agreement remain in full force and effect.
3. Scope of Work. The first paragraph of Section 5.0 of the Original Agreement entitled “Contract
Sum and Payment” is hereby amended to read in full as follows:
The Town shall pay to Contractor for performance of the Work encompassed by this Agreement,
and the Contractor will accept as full compensation therefore the sum of:
Two Hundred Eighteen Thousand Five Hundred Forty-Nine Dollars and Ten Cents
($218,549.10) subject to adjustment as provided by the Contract Documents (“Contract Price”).

4. Contract Sum and Payment. No other changes made with this amendment.
5. Term. There is no change to the Term with this amendment.
6. Force and Effect of Amendment. Notwithstanding anything in the Original Agreement to the
contrary, the Original Agreement shall be amended such that all references in the Original
Agreement to “Agreement” shall refer to the Original Agreement as amended by this First
Amendment.
7. Conflict. This First Amendment is and shall be construed as part of the Original Agreement. In
case of any inconsistency between this First Amendment and the Original Agreement, the
provisions containing such inconsistency shall be reconciled with one another to the maximum
extent possible, and then to the extent of any remaining inconsistency, the terms of this First
Amendment shall control.
8. Counterparts; Facsimile or Electronic Signature; Authority. The Parties hereto agree that this
Third Amendment may be executed in multiple counterparts which, when signed by all parties, shall
constitute a binding agreement. The Parties further agree that this First Amendment may be
executed by facsimile or electronic signature and that any facsimile or electronic signature shall be
binding upon the Party providing such signature as if it were the Party’s original signature.

IN WITNESS WHEREOF, the Parties have executed this First Amendment to Construction Agreement,
Project: 2026 Pavement Treatments Project, to be effective as of the date of mutual execution by the
Parties. By the signature of its representatives below, each Party affirms that it has taken all necessary
action to authorize said representative to execute this First Amendment.

REMAINDER OF PAGE LEFT INTENTIONALLY BLANK
SIGNATURE PAGE FOLLOWS

THIS FIRST AMENDMENT TO THE CONSTRUCTION AGREEMENT is executed and made
effective as provided above.
TOWN OF LYONS, COLORADO:
ATTEST:

Approval by:

________________________________
Dolores M. Vasquez, CMC, Town Clerk

By: ________________________________
Mark Browning, Mayor
Date of Execution:_________________, 2026

MPI, A Sunland Company
By: __________________________________
Printed Name:__________________________
Its:___________________________________

STATE OF
COUNTY OF

)
) ss.

The foregoing Third Amendment to the Construction Agreement was acknowledged before me
this ____ day of __________, 2025, by _______________________ as ________________________ of
____________________________, a _____________________________.
Witness my hand and official seal.
My commission expires: ___________.
_____________________________________
Notary Public
(Required for all contracts (C.R.S. § 8-40-202(2)(b)(IV)))

Town of Lyons, Colorado
Board of Trustees
BOT Agenda Cover Sheet
Agenda Item No. IX. 1.
Meeting Date: September 21, 2026

TO:

Mayor Browning and Members of the Board of Trustees

FROM:

Town Administrator Simonsen

DATE:

September 17, 2026

ITEM

Resolution 2026-56 – A Resolution of the Town of Lyons, Colorado, Approving
a Lease Agreement with Lyons Historical Museum and SVVSD for Use of the
1881 School House Located at 338 High Street
______
____
ORDINANCE
__X___ MOTION / RESOLUTION
_____ INFORMATION

I.

REQUEST OR ISSUE: Approve an extension of ten years to the lease agreement between
the St. Vrain Valley School District, the Lyons Historical Society, Inc., and the Town of
Lyons for the building located at 338 High Street, referred to as the 1881 School Building.

II.

RECOMMENDED ACTION / NEXT STEP: Approve Resolution 2026-56.

IV.

BACKGROUND INFORMATION: This would be the fifth extension of a lease between
the Town and St. Vrain Valley School District for the building that houses the Redstone
Museum/Historical Society. The term would be ten (10) years, commencing on May 1,
2027.
We made material changes to the lease in 2016. This extension only includes updates to
signatory authority and formatting, and increased insurance coverage to better reflect
current costs and amounts.

VI.

Motion: “I move to approve Resolution 2026-56, extending the lease with the museum
and St. Vrain Valley School District for use of the 1881 School House.”

TOWN OF LYONS, COLORADO
RESOLUTION 2026-56
A RESOLUTION OF THE TOWN OF LYONS, COLORADO,
APPROVING A LEASE AGREEMENT WITH THE LYONS HISTORICAL
SOCIETY AND ST VRAIN VALLEY SCHOOL DISTRICT
FOR USE OF THE 1881 SCHOOL BUILDING
WHEREAS, the Town of Lyons (the “Town”) has the authority to enter into contracts and
specifically to enter into leases of real and personal property pursuant to C.R.S. § 31-15101(1)(d); and
WHEREAS, the Town, the Lyons Historical Society, Inc. and the St. Vrain Valley School
District RE-1J previously entered into a Lease Agreement concerning the 1881 School Building,
Lyons, Colorado, AKA “the Lyons Redstone Museum” ("1881 School Building"); and
WHEREAS, the Board of Trustees desires to enter into another Lease Agreement with
the St. Vrain Valley School District RE-1J for the 1881 School Building (“Lease Agreement”),
subject to the terms and conditions of the Lease Agreement attached hereto as Exhibit A and
incorporated by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
LYONS, THAT:
Section 1.

The above recitals are hereby incorporated by reference.

Section 2.

The Board of Trustees hereby:

a.

Approves the Lease Agreement attached hereto as Exhibit A.

b.
Authorizes the Town Administrator, in consultation with the Town Attorney
and the Mayor, to make non-material changes to the Lease Agreement that do not
increase the financial responsibility of the Town.
c.
Authorizes the Mayor or Mayor Pro Tem to execute the Lease Agreement
and the Town Clerk to attest such execution.
Section 3.

This Resolution shall take effect immediately upon adoption.

ADOPTED THIS 21st DAY OF SEPTEMBER 2026.
TOWN OF LYONS, COLORADO

________________________________
Mark Browning, Mayor
ATTEST:

________________________________________

Dolores Vasquez, Town Clerk

A LEASE AGREEMENT
BETWEEN THE LYONS HISTORICAL SOCIETY AND TOWN OF LYONS
WITH THE ST VRAIN VALLEY SCHOOL DISTRICT
FOR USE OF THE 1881 SCHOOL BUILDING
THIS LEASE AGREEMENT (“Agreement”) is made by and between the TOWN OF LYONS, a
Colorado municipal corporation whose address is 432 Fifth Avenue, Lyons, Colorado, 80540
(“Town"), and the ST. VRAIN VALLEY SCHOOL DISTRICT RE-1J, a Colorado public school
district and public school contracting entity under Section 22-1-135, C.R.S. (“District”), and the
LYONS HISTORICAL SOCIETY, INC., a Colorado nonprofit corporation in good standing
("Society”). The District may also be referred to as the “Lessor,” and the Town and Society may
collectively be referred to as the “Lessee Parties.” All three may be referred to as a “Party”
individually and as the “Parties” collectively.
WITNESSETH, THAT in consideration of the covenants herein, it is agreed:
1.0

Lease of Premises

1.1
Lessor hereby leases to Lessee Parties, and Lessee Parties hereby lease from
Lessor, use of the “1881 School Building” located at 340 High St, Lyons, CO 80540 (the “Leased
Premises”) and more fully described as follows:
The 1881 Lyons School Building, Lyons, Colorado
1.2
Use of the Leased Premises is specifically limited to Lessee use of the area as
a museum as further described in Section 17, below.

2.0

Condition of the Leased Premises.

Lessee Parties have examined the property and accept the same in its present
condition. Except as otherwise provided in this Agreement, Lessee Parties shall return the
property to Lessor upon expiration or termination of this Agreement, in the same condition as
received, ordinary wear and tear excepted. In the event the Leased Premises is damaged,
Lessee is responsible for repairing such damage promptly or within fourteen (14) business
days of written notice by Lessor. In the event damage is not repaired or otherwise rectified,
Lessor may repair such damage and invoice Lessee for the costs, which shall be paid within
fourteen (14) business days of receipt of the invoice.
3.0

Term

3.1
The term of this Agreement shall commence at noon on May 1, 2027, and end at
noon on May 1, 2037. As used herein, the expression "term" refers to such term and to any
renewal thereof as provided for in this Agreement.
3.2 Notwithstanding the foregoing, the Lessor shall have the right during the entire
term of this Agreement to terminate this Agreement for cause by giving one hundred
and eighty (180) days' written notice to the Lessee Parties.
3.3 Lessee Parties shall have the right to terminate this Agreement upon one
hundred and eighty (180) days' written notice to Lessor. Upon Lessee Parties’ option to
1

terminate, Lessee Parties shall not be entitled to reimbursement of prepaid rent.
4.0

Delivery of Possession

Lessee Parties shall be entitled to possession of the Leased Premises at noon on the
Effective Date of the lease term, subject to the conditions of this Agreement. At the expiration or
termination of this Agreement, Lessee Parties shall peaceably and quietly quit and surrender to
Lessor the premises in good order and condition, subject to the other provisions of this
Agreement.
5.0

Rental

Lessee shall pay Lessor the sum of one dollar annually for the lease term. By executing this lease,
Lessor acknowledges the receipt and sufficiency of rent and shall consider it paid for the Term.
6.0

Use

6.1 Lessee Parties may use and occupy the Leased Premises for the purposes of a
museum. The Lessee Parties may use the Leased Premises solely for the following purposes,
and no others. The Lessee Parties shall not put the Leased Premises to any other use prior to
obtaining written approval from the District.
(A)

As a museum to keep the history of Lyons and its area for the preservation thereof
for all citizens and future generations, including designated areas to be used in
conjunction with the museum for office space, storage, the making of repairs and
preparation of exhibits.

(B)

As a meeting room which, at the discretion of the Lessee Parties, may be rented for
a nominal fee to various organizations and individuals seeking the use of said
facilities. Rentals of this nature shall be at the discretion of the Lessee Parties.

(C)

As an area for the sale of historical, cultural and educational items, including the
dissemination of tourist information, subject to the discretion of the Lessee Parties.

(D)

As an area to be used for various fundraising projects by the members of the Lyons
Historical Society, Inc.

6.2 Lessee Parties shall not use or occupy, nor permit the Leased Premises or any part
thereof to be used or occupied for any unlawful business, use or purpose, not for any business,
use, or purpose deemed extra- hazardous, or which would void or make voidable any insurance
coverage, nor for any purpose or in any manner which is in violation of any present or future
governmental laws or regulations. It shall be Lessee Parties’ sole and exclusive responsibility to
meet all fire and safety regulations of any governmental entity having jurisdiction over the leased
premises, at Lessee’s sole expense. Lessee Parties shall not allow odors, fumes, or vibrations on
the leased premises beyond those reasonable odors or fumes.
7.0

No Construction of Improvements

Lessee Parties shall not construct any permanent improvements upon the Leased
Premises without the prior written permission of the District.
2

8.0

Maintenance, Repairs, Waste

The Lessee Parties shall at all times during the term of this lease, at their own expense,
put and maintain in thorough repair and in good and safe condition, all buildings and
improvements on the leased property (including the 10' x 81' asphalt drive serving the southwest
entrance, installed and donated by Western Mobile Boulder, Inc., in July 1997), and their
equipment and appurtenances, as well as comply with local and state codes or ordinances to the
safe use of said building by the public. The District will, at its own cost and expense, maintain the
grounds around the building subject to the terms of this lease, along with all other yard work
necessary, to maintain the grounds in a condition substantially similar to those conditions
commonly found at other facilities owned by the District (with the exception of the 10' x 81'
asphalt drive serving the southwest entrance, installed and donated by Western Mobile Boulder,
Inc., in July, 1997; repaved in December 2020 by Roberts Excavation Corporation).
9.0

Waiver of Liabilities

Lessor shall not liable for any loss, injury, death, or damage to persons or property which
at any time may be suffered or sustained by Lessee Parties or by any person whosoever may at
any time be using or occupying or visiting the Leased Premises or be in, on, or about the same,
whether such loss, injury, death, or damage shall be caused by or in any way result from or
arise out of any act, omission, or negligence of Lessee Parties or of any occupant, subtenant,
visitor, or user of any portion of the premises, or shall result from or be caused by any other
matter or thing whether of the same kind as or of a different kind than the matters or things
above set forth herein. Lessee Parties hereby waive all claims against Lessor for damages to
the property and any improvements that are now on or may hereafter be placed or built on the
property, and for injuries to persons or property in or about the premises, from any cause arising
at any time, except for damages or losses arising by reason of the negligence or misconduct of
Lessor, its agents, or employees.
10.0

Utilities

The Lessee Parties agree to pay promptly, when due and payable, all charges for lighting,
electricity, water, gas, heating and other utilities.
11.0

Insurance
11.1 As additional consideration, Lessee Parties shall keep the property and all
improvements now on or hereafter placed thereon fully insured throughout the term of this
Agreement against the following:
(A)

Comprehensive general liability insurance with limits of liability of not less
than the “Limitations on Judgments” stipulated in the Colorado
Governmental Immunity Act, Section 24-10-114 et seq., C.R.S., as from
time to time amended ($505,000 per claimant and $1,421,000) per
occurrence, effective January 1, 2026, for injury to persons including death
resulting therefrom, and for damage to the property of others.

(B)

All-risk property insurance on the leased premises in amounts equal to 100
percent of the full replacement cost of the building and any improvements.
The Lessee Parties shall make arrangements to insure the museum
contents.
3

11.2. All policies of insurance provided for or contemplated by this section 11 shall add
the respective parties as insureds or additional insureds, as their respective interests may
appear. In addition, all of such policies shall contain an endorsement by the respective
insurance companies providing that no cancellation thereof shall be effective until at least
ten (10) days after receipt by the parties of written notice thereof. All insurance companies
must be approved in writing by the District, and the Lessee Parties shall provide the
District with copies of any and all policies on or before the occupancy date and on or
before the effective date of new or renewal policies during the term of this Agreement.
12.0

Right of Entry

Lessor and its representatives may enter the Leased Premises at any reasonable time
for the purpose of inspecting the Leased Premises, performing any work which Lessor elects to
undertake or which is made necessary by reason of Lessee Parties’ default under the term of
this Agreement, exhibiting the Leased Premises for sale, lease, or mortgage financing, or
posting notices of no responsibility under any mechanic's lien law, or for the purposes of
conducting any public project on the Leased Premises.
13.0

Assignment and Subletting

Except as provided in this Section, Lessee Parties may not voluntarily assign this
Agreement at any time without the consent of Lessor nor sublet the premises in whole or in part
without Lessor's consent, which will not be unreasonably withheld. Neither this Agreement nor
the leasehold estate of Lessor nor any interest of Lessee Parties hereunder in the demised
premises or any buildings or improvements thereon shall be subject to involuntary assignment,
transfer, or sale, or subject to assignment, transfer, or sale by operation of law in any manner
whatsoever, and any such attempted involuntary assignment, transfer, or sale shall be void and
of no effect and shall, at the option of Lessor, terminate this Agreement.
14.0

Termination

The Parties may terminate this Agreement as provided for in Section 3 above. The Lessor
may, at any time, terminate this lease by giving both the Society and Town 120 days' notice by
registered or certified mail of its intention to do so in the event the complete terms, conditions and
covenants of this lease agreement are not fully complied with by either the Society or Town. In
such event, this Agreement shall thereupon terminate as though that were the date herein
definitely fixed for the expiration of the term, and the Lessee Parties shall surrender the premises,
and the Lessor shall immediately be entitled to recovery of possession of the premises in the
manner herein provided. It is specifically understood, however, that in the event of breach by
either the Society or Town of any of the terms, conditions or covenants of this Agreement, the
only remedy available to the Lessor shall be repossession of the Leased Premises, and no action
for damages shall lie against either the Society or the Town, except for utility and other charges
which may constitute a lien against the premises.
15.0

Miscellaneous Provisions

15.1
The paragraph captions contained in this Agreement are for convenience only and
shall not in any way limit or be deemed to construe or interpret the term or provisions hereof.
15.2

Time is of the essence of this Agreement and of all provisions herein.

15.3

This Agreement shall be construed and enforced in accordance with the laws of
4

the State of Colorado. Venue shall be deemed proper in the courts of Boulder County, Colorado.
15.4
If any provisions of this Agreement shall be declared invalid or unenforceable, the
remainder of the Agreement shall continue in full force and effect.
15.5
This Agreement contains the entire agreement between the Parties, and any
executory agreement hereafter made shall be ineffective to change, modify, or discharge it in
whole or in part, unless such executory agreement is in writing and signed by the party against
whom the enforcement of the change, modification or discharge is sought.
15.6
Nothing contained in this Agreement is intended to or shall create a contractual
relationship with, cause of action in favor of, or claim for relief for, any third party, including any
agent, sub-consultant or sub-contractor of the Lessee Parties. Absolutely no third-party
beneficiaries are intended by this Agreement. Any third-party receiving a benefit from this
Agreement is an incidental and unintended beneficiary only.
15.7
A waiver by any Party to this Agreement of the breach of any term or provision of
this Agreement shall not operate or be construed as a waiver of any subsequent breach by
either Party.
15.8
Nothing in this Agreement shall be construed to waive, limit, or otherwise modify
any governmental immunity that may be available by law to the Parties, its elected and
appointed officials, employees, contractors, or agents, or any other person acting on behalf of
the Lessor and, in particular, governmental immunity afforded or available pursuant to the
Colorado Governmental Immunity Act, Title 24, Article 10, Part 1 of the Colorado Revised
Statutes.
16.0

Notices

Any notice from one Party to another, required by the terms of this Agreement, may be
delivered in person to such party (delivery to one or two or more persons named as a Party shall
be effective notice to all), or shall be delivered by first-class mail, postage prepaid, and shall be
deemed given one day after the date mailed, addressed to the respective parties as follows:

17.0

Town:

Town Administrator
Town of Lyons
P.O. Box 49
Lyons, Colorado 80540

Society:

District:

St. Vrain Valley School District
395 S. Pratt Parkway
Longmont, CO 80540

Jerry Johnson
Lyons Historical Museum
P.O. Box 9
Lyons, CO 80540

Binding Effect

The Parties agree that this Agreement, by its terms, shall be binding upon the successors,
heirs, legal representatives, and assigns; provided that this Section shall not authorize
assignment.

5

18.0

Authority to Sign

The individuals executing this Agreement represent that they are expressly authorized to
enter into this Agreement on behalf of Lessor and the Lessee Parties and bind their respective
entities. This Agreement may be signed in counterparts.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date set in
paragraph 3.1 Term.

ST. VRAIN VALLEY SCHOOL DISTRICT RE1-J
BY: __________________________________
__________________________________
ATTEST BY:
_____________________________
Secretary
LYONS HISTORICAL SOCIETY, INC.
BY: _________________________________
__________________________________
ATTEST BY:
_____________________________
Secretary
TOWN OF LYONS

BY: ________________________________
Mark Browning, Mayor
ATTEST BY:
______________________________
Dolores Vasquez, Town Clerk

6

TOWN OF LYONS BOARD OF TRUSTEES MEETING
LYONS TOWN HALL, 432 5TH AVENUE, LYONS, COLORADO

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WATCH AT: WWW.TOWNOFLYONS.COM/LIVESTREAM
DRAFT AGENDA

TUESDAY, SEPTEMBER 8, 2026
5:30 pm – 6:50 pm WORKSHOP
2026 Supplemental Budget Items
2027 Budget Workshop
7:00 pm BOARD OF TRUSTEES REGULAR MEETING
I.

Roll Call and Pledge of Allegiance – Present: Mayor Browning, MPT Wingard, Trustee
Jacobs, Trustee Schwartz, Trustee Lowell, Trustee Williams Absent: Trustee McCreary

II.

Land Acknowledgment & Reflective Moment of Silence

III.

Approval of Agenda – Motion: move to approve Moved by: Trustee Lowell Seconded by:
Trustee Schwartz Motion passes unanimously

IV.

Mayoral Proclamation - Suicide Prevention Month

V.

Audience Business & Follow-up - Gil Sparks, AV Road, big thank you for Hootenanny
support, wonderful community event with great collaboration. LCF grant app process closed
8/25; preliminary requests in excess of $250K with 41 applicants, mental health asking for
majority. 10/30 will announce recipients. Sundance QR code shared; please sign up! Artisan
Fair this weekend; LCF will have nacho bar / root beer floats, come support us! LCF Annual
Appeal coming soon. Sundance to propose uniform, clear signage in town, flyer handed out.

VI.

Staff Reports
1. Boulder County Sheriff’s Office Report – Attempted break in Thursday morning at U pump it;
broken window. They were not successful in gaining access to building.
Discussion of Automatic License Plate Readers – Sgt Oehlkers gave background on BOCO
joining FLOCK in 2023 after seeing a huge increase in stolen vehicles; huge asset in tracking
them down. Not aware of any misuse of system, we audit users and all queries. Discussion
on logs kept and who reviews them, how long data is kept and if it is shared. Trustee Jacobs
noted many reservations: who can access data, privacy issues. Sgt. Oehlkers, I am neutral.
Not everyone has access to the data; national standards set by FBI. Moving to Axon system
replacing Flock, spent last 8 months working w/Flock on terminating contract; this is sheriff’s
office data, not Flock’s data. Sharing capabilities are not as robust with Axon. Discussion on
Boulder County’s stance and why did they decide to go with Axon. Sgt. Oehlkers stated we
only contract with Lyons and Superior, none have been purchased by the County / Sheriff.
Taking photographs is not illegal; recognize concerns about sharing data. Clarified if the town
is incurring the costs; staff stated staying w/flock is slightly higher, roughly $16K a year. MPT
Wingard; this data can be hacked and that is the concern. Sgt. McKim we typically tapped
into Lyons cameras, maybe once a week, roughly. Trustee Williams stated there was a crime
against my family, loss and recovery, totally due to flock, some are personal. Sgt. Oehlkers;

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we looked at Axon, capabilities not the same as far as search / user interface. Some
communities staying w/flock and those who change there will not be an interconnection.
Currently no contract is in place, pushing for single year contracts.
2. Administrator’s Report – Watershed Center Request for letter of support on N St Vrain / St
Malo, need approval. Board consensus is to send letter.
3. Legal Update – Executive session next meeting on Cinnamon matter and legislative update
as well.
VII.
Ordinances and Public Hearings
1. Public Hearing – Resolution 2026-48 - A Resolution of the Town of Lyons, Colorado, Approving
a Minor Lot Subdivision at 4651 Ute Highway – Planner Ritchie presented proposed lot split
defined; PUD approved earlier this year w/no minimum lot size noted. Would allow for transfer of
property to neighboring owner, no current plans proposed. No new easements established. Staff
recommends approval. Discussion on PUD approved, status transfers to new owners? Staff
confirmed, but new owners would need to amend that PUD. Paul Tamburello, for the last 18
months, TEBO properties has been trying to design access to get Circle K going, just couldn’t get
it to work, they approached us for the sale of this parcel. Think this could help facilitate housing
in back side, a win all the way around. PH opened at 7:54 pm. No Speakers PH closed at 7:54
pm Motion: move to approve Moved by: MPT Wingard Seconded by: Trustee Schwartz Motion
passes unanimously
VIII.

IX.

Consent Agenda
1. Resolution 2026-49, A Resolution of the Town of Lyons, Colorado, Approving a
Memorandum of Understanding with Lyons Community Foundation for Use of Storage
Space
2. Resolution 2026-50, A Resolution of the Town of Lyons, Colorado, Approving a
Memorandum of Understanding with Lyons Community Theater for Use of Storage Space
3. Resolution 2026-51 – A Resolution of the Town of Lyons, Colorado, Approving an
Intergovernmental Agreement with Boulder County Regarding Colorado Circular Lyons
4. Letter of Support for Think Generator, LLC to the State of Colorado for Traffic Control
Measures on Ute Highway
5. August 17, 2026, Regular BOT Meeting Minutes
6. August 24, 026 Special BOT Meeting Minutes
7. September Accounts Payable
Motion: move to approve Moved by: Trustee Lowell Seconded by: Trustee Schwartz Mayor
Browning pulled item 4 - Letter of Support Motion passes unanimously
Items Removed from Consent Agenda – MB Letter of Support, staff noted concerns; AC
noted our concerns and discussed with Think Generator, they are amenable to our changes.
LR staff wanted clarification on procedural statements; requesting CDOT to not follow their
established procedures would not bode favorably for the town. Revising sentence that states
both projects are stalled because CDOT and update to reflect proposed projects. Is the board
comfortable w/staff working with the developer? Board consensus is to move forward with
edits and draft letter. MB/ JJ motion passes unanimously

X.

Boards & Commissions
1. Mayoral Appointment – Lynne Johann to Planning and Community Development
Commission AS Commissioner Evers and I met with Lynne, she will be great.

XI.

General Business
1. Discussion / Direction on 2nd & 3rd Avenue Project & Safe Routes to School Project – TS
presented; costs: 3rd / Stickney STRS 1.3 million, funding from CDOT 947,515.00. Broke
down budget cost for construction, management, engineering and miscellaneous costs.
projected $400k shortfall. Numbers based on 30% design, numbers could change, costs
unknown until actual bids come in. noted potential reduction in scope to reduce costs.

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Storm design adjustments discussed; on Stickney some storm water not anticipated, would
have to add quite a bit of drainage, maybe design sidewalk down to grade so water could
cascade over. Now main storm pipe under 3rd sidewalk is more cost effective. AC we got
30% and have already asked them to go back. More engineering to be done to see if we
can reduce scope or how do we fund it. TS a lot has been transferred to BRIC and brought
down quite a bit. BRIC 3rd ave costs reviewed; no construction funding to date. 2nd ave
stormwater costs reviewed, also zero funding. Design being completed in house to 90%.
Potential scope reductions include removing sidewalks, paving, and CM scope. These are
only recommendations. Discussion on milling vs paving, cost and how long it would last.
JD millings not more than a year. Patch backs are pretty expensive, $100 sq yard now.
Loan / Grant funding options discussed; for loans we have completed several of the five
steps required, if scope is changed we may have to start over. We are step 4 now. BD loan
requires election because GF dollars are being used, enterprise funds would not require
an election, but those funds do not have enough revenue to repay a loan. Timing for
November 2027 election was discussed and how that would affect grant timing. BD dollars
from enterprise funds affects enterprise status as well. Potential to phase project out over
several years; reducing scope. Staff looking for direction on SRTS 3rd Ave sidewalks; in no
stormwater funding acquired, we may have to remove / replace sidewalk installed during
this construction. CDOT funding agreement expires 7/28/2035, can we put this project on
hold for a while? And direction on seeking funding for 2nd / 3rd Ave projects. VS BRIC
funding was not awarded because we did not have design done, state did not tell us and
we were only at 20-30%, were told to reapply when at full design. TS looking for shovel
ready projects. Agencies understand that we will apply for several funding sources; BRIC
grant could not be denied if they knew we applied for a loan. GL if we take out a 20 year
loan, confident that life of project would last 20 years? JD, 20 years is close to a pavement
life, but other improvements are typically longer. Mill & overlay less costly. GL perception
concerns on loan repayments. Discussion on using streets fund dollars for SRTS project;
Discussion on leverage loans, revolving loans and interest rates. CE, don’t know if leverage
loans are always guaranteed; municipal bond market affects leverage loan rates. AS
seems like timing; why wouldn’t we keep trying for grants, as loans still on table. Keep all
options on the table. MB SRTS identified as top priority for several boards; idea of delaying
goes against community / board needs. Should not be delayed; safe sidewalks for the
children are top priority. LW, should we stick w/current storm water design or find a way to
defer. MB shortfall already anticipated those costs, not undo that part. MPT, delaying it
would increase costs, can we get design to move faster? JD, CDOT review takes about a
month, then will go to 90%, then another CDOT review, then 3-4 weeks to final approval.
Looking at January 2027 for bid package. GL agrees, let’s get this done. Find the money
to cover the shortfall. JJ, more worry about public perception about doing this and then
ripping out sidewalks a year later, people will be unhappy, will feed into mistrust; hopefully
other options to stagger. VS, you can do it anytime, pursue grants at the same time. AS so
we don’t have to wait; I support sidewalks around the elementary school but totally
understand the public perception issue. MB, what percentage of sidewalks would have to
be disturbed by 3rd Ave project? JD, where 3rd makes the jog and through Stickney, maybe
10% or less. Can incorporate repairs into another project. CE, what is potential appetite of
board for cash funding 3rd ave portion/loan only for 2nd Ave. Apply for loan in 2028. At end
of 2026 would have 260K, additional 225K for 2027 and 2028 dollars pledged for loan. LW,
support moving forward w/SRTS as reasonably as we can. How to stage against 3rd ave
stormwater project. If we have option to cash fund one, easy give and take. Prioritize
sidewalks but slow project down a bit while we speed up 3rd ave. seems we have ability to
do this financially; and options to speed them up. Move forward with design of sidewalks,
slow down design to sync up with 3rd ave. MPT agrees, at current rate going for bid package
in January, could come back very different. Need to get it done and get creative; a vote
could fail. LW, think there are opportunities to narrow the scope, take advantage of
opportunities to lower costs. one savings opportunity I would not take advantage of is

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forgoing pavement. JJ agrees with LW, keep going and then slow it down, potential to marry
the two. Board consensus is to move forward with design on STRS. Discussion on
desirability of putting a ballot measure forward in 2027. MB gave background; zero in debt
service due now. GL loans may be our future, so be it. Taxpayers are savvy enough to
understand and advocate for this to be on the ballot next November. AS we have general
consensus of directions to go in. I trust Victoria to designate staff resources. LW agrees,
one discipline to ask is to keep amounts to the 3 something percentage range and not break
threshold. VS, bond counsel recommended the 5% in case it came in higher, currently.
You can always go less; you can’t take more. MPT confused, we approved to go for the
loan, then pushed back on committing sales tax for next 20 years; we have to go to the
voters. JJ was intrigued by CE proposal to cash fund and put 2nd ave on ballot; 10 minute
break at 9:30 pm Meeting resumed 9:38 pm. Discussion on moving item 4 to future
meeting.
2. Discussion / Direction on Workshop: 2026 Supplemental Budget Items – potential
sundance marketing budget; CE looking for formal yes / no and will be future administrative
item; can still add later. LW asked about future scanning numbers, speed sign locations.
Board consensus to approve requests.
3. Discussion / Direction on Workshop: 2027 Budget – workshop dates discussed; consensus
are the November dates. Survey questions discussed; potential new categories / topics.
LW suggested adding sidewalks under infrastructure, maybe adding wildfire risk and
questioned validity of sales tax funding question. Discussion on eliminating sales tax
priorities question. JJ prefers more general questions with options for written responses.
AS open-ended question on strengths / weaknesses on budgeting process. VS that is
mandated by state. Maybe confidence in budgeting. Kay, of town services provided, what
can the town do better? or reduce taxes / services? Potential question on red light camera.
Discussion on asking ballot questions on loan; have out by end of week. JJ budget
projections are conservative and like to err on side of caution. Consensus is 1% sales tax
projection; merit pool 1-2% ok; AS, if benefits shake out in a way that merit pool can
increase to 2% that is good. MB, can set salary levels with surrounding areas, best we can
do. More flexibility for staff. LW capital plan – items for future consideration draws fire; one
item to consider is possibility of new town hall; we know and understand it; but do we want
it in? VS staff must maintain a list of unmet needs; track long-term goals. JJ, keep it on for
future reference, it’s real, this building isn’t going to last forever. GL agrees, keep it. AS
agrees as well;
4. Discussion / Direction on Board Retreat Held on August 29, 2026 – move to future meeting
to be determined
XII.

XIII.

Trustee Reports
1. LW – HPC discussed past items, new member, next meeting 9/22 to include referrals
2. MPT – Gil gave sundance update.
3. MB – UEB discussed transmission costs increase; should that be a rate increase?
LAHC reviewed budget requests. SAC has not met yet.
4. GL – Ecology to continue public outreach on mountain lyons, have 2 vacancies. Steve
Simms will be new chair. N foothills bikeway commission to meet in October
5. AS – PCDC discussed subdivision approved tonight; now have full board.
6. JJ - nothing
Summary of Action Items
1. Report on number of hours billed and positions vs. budget for Sheriff’s office and
Niwot’s quote for service MB
2. Review Flock/Axon camera contract (budget)
3. Board consensus to send letter of support for Watershed.
4. Staff work on moving forward with SRTS and continue discussions on other two
projects.
5. Board consensuses move forward with 2026 supplemental budget items.

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XIV.

XV.

6. Board consensus was November dates for budget workshops
7. Board consensus is to update survey questions aligning with goals, add “other”
category, add sidewalks under infrastructure, add wildfire risk question and add ballot
question option (?) out to public by end of week.
8. Board approved recommendations for 2027 budget
9. Move Board retreat follow up to future agenda
10. Move martin parcel
11. CDOT letter of approval – work with Paul T.
Executive Session – An executive session pursuant to C.R.S. § 24-6-402(4)(f) for the
purpose of discussion of personnel matters. Town Attorney Brandon Dittman was previously
informed of the meeting and does not wish to have the discussion in open session Motion:
adjourn and enter into executive session Moved by: MPT / LW motion passes
unanimously. Meeting adjourned at 10:26 pm. Entered into executive session at 10:27
pm. Executive session concluded at 10:49 pm.
Adjournment meeting adjourned at 1049 pm.

“The Town of Lyons will not discriminate against qualified individuals with disabilities on the basis of
disability in its services, programs, or activities. Persons needing accommodations or special
assistance should contact the Town at [email protected] as soon as possible, but no later than 72
hours before the scheduled event.”

Town of Lyons
A/P Summary Bi-Monthly
09/21/2026

Date & Check #

Description

Handchecks

Date - 9/11/2026

Date

Handchecks

$

Payroll
Federal Taxes
State Taxes
Empower Retirement
Unemployment Insurance

$
$
$
$
$

50,217.17
1,719.32
2,500.00
8,619.86
26.18

Payroll Totals

$

63,082.53

Amount
$
$
$

12,775.87
25,819.48
983.70

$

39,579.05

Electronic Payment
Check Number
8/3/2026
92608005 US Bank
9/14/2026
92609004 CEBT
9/10/2026
92609001 XBP
Electronic Payment Total

Unpaid Invoices - Vendor
BC Services, Inc
Bennett, Cody
Boulder County Finance
CAP Excavating & Demolition
Century Link
Cintas Corporation
Cirsa
Colorado Analytical Lab
Colorado Portables
Consor
Core and Main LP
DBC Irrigation Supply
Drexel, Barrell & CO
ERO Resources Corporation
General Reimbursement
Heritage Landscape Supply
Hoffman, Parker, Wilson
Hutt, Natalie
Iron Spear Protection Group
Longmont, City of
Lyons Community Foundation
Marlin Leasing Corporation
Mcdonald Farms
N Line Electric
Native Edge Association
Peak Digital Office Solutions
Prairie Mountain Publishing
Quill
Ramey Enviromental

Amount
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

43.75
150.00
64,176.76
6,076.87
225.67
420.14
40,148.70
464.20
230.00
20,808.85
3,421.06
1,125.47
29,010.44
7,928.00
1,024.83
44.67
6,769.50
750.00
2,641.79
68,934.89
2,500.00
563.84
4,242.50
3,445.91
2,935.41
7,757.50
838.57
90.96
23,789.13

Amount

Grant Funds

-

Grant Name

Town of Lyons
A/P Summary Bi-Monthly
09/21/2026

SAFEbuilt Colorado
Schwab Plumbing
Shelter Refund
The Jump Doctors
USPS
Xerox Corp
zTrip

$
$
$
$
$
$
$

7,823.83
345.00
274.88
4,000.00
2,500.00
73.65
502.70

Total Unpaid Invoices as of
Grand Total for
(Unpaid Invoices, Hand Checks, Payroll,
Electronic Payment)

$

316,079.47

$

418,741.05

$

-

Grant Expenditures

Town of Lyons

Unpaid Invoice Report - AMP

Page:

Posting period: 09/26
GL Activity N

Inv/Chk
Invoice No

Date

Seq

Description

1

Sep 17, 2026 12:59PM
GL Pe

GL Acct No

Net Invoice
Inv Amount

Check Amount

43.75

43.75

Total L.0807-083126:

43.75

43.75

Total 82175 BC Services, Inc.:

43.75

43.75

150.00

150.00

Total 2026 0910:

150.00

150.00

Total 82567 Bennett, Cody:

150.00

150.00

64,176.76

64,176.76

Total 2618102:

64,176.76

64,176.76

Total 390 Boulder County Finance:

64,176.76

64,176.76

6,076.87

6,076.87

Total 26-0345:

6,076.87

6,076.87

Total 82421 Cap Excavating & Demolition:

6,076.87

6,076.87

69.97

69.97

69.97

69.97

155.70

155.70

Total 334057065 SEPTEMBER 2026:

155.70

155.70

Total 702 Century Link:

225.67

225.67

210.07

210.07

210.07

210.07

210.07

210.07

Total 4282408519:

210.07

210.07

Total 764 Cintas Corporation No. 2:

420.14

420.14

Sep

BC Services, Inc.
82175 BC Services, Inc.
L.0807-083126

08/31/2026

1 Court Collections Fees August 2026

01-53-4250

0

926

1

Bennett, Cody
82567 Bennett, Cody
2026 0910

09/10/2026

1 Summer Artisan Market Sound

08-55-4551

0

926

1

Boulder County Finance
390 Boulder County Finance
2618102

09/01/2026

1 BCSO Patrol Contract September 2026

01-58-4501

0

926

1

Cap Excavating & Demolition
82421 Cap Excavating & Demolition
26-0345

08/28/2026

1 Stone Canyon Force Main

03-64-4550

0

926

1

Century Link
702 Century Link
333458304 SEPTEMBER 2026 FI

08/28/2026

1 G - Depot Library Fire Alarm Final Bill

01-44-4301

0

926

Total 333458304 SEPTEMBER 2026 FINAL:
334057065 SEPTEMBER 2026

08/28/2026

1 G - Walt Self Community Room

01-55-4706

0

926

1

1

Cintas Corporation No. 2
764 Cintas Corporation No. 2
4281762190

09/09/2026

1 G- PPW Uniforms

01-44-4701

0

926

Total 4281762190:
4282408519

09/15/2026

1 G- PPW Uniforms

01-44-4701

0

926

1

1

Town of Lyons

Unpaid Invoice Report - AMP

Page:

Posting period: 09/26
GL Activity N

Inv/Chk
Invoice No

Date

Seq

2

Sep 17, 2026 12:59PM

Description

GL Acct No

1 01.44.4710 - Bond C. Eyestone

01-01-1205

GL Pe

Net Invoice
Inv Amount

Check Amount

100.00

100.00

100.00

100.00

32,616.12

32,616.12

32,616.12

32,616.12

7,432.58

7,432.58

Total WINV1001503:

7,432.58

7,432.58

Total 762 CIRSA:

40,148.70

40,148.70

153.90

153.90

153.90

153.90

78.20

78.20

78.20

78.20

153.90

153.90

153.90

153.90

78.20

78.20

Total 260908107:

78.20

78.20

Total 812 Colorado Analytical Lab, Inc.:

464.20

464.20

230.00

230.00

Total CP53481:

230.00

230.00

Total 82768 Colorado Portabales LLC:

230.00

230.00

20,808.85

20,808.85

Total 2601203:

20,808.85

20,808.85

Total 82681 Consor:

20,808.85

20,808.85

3,421.06

3,421.06

Sep

CIRSA
762 CIRSA
INV1004907

09/18/2026

0

926

Total INV1004907:
INV1005080

09/01/2026

1 G - Property Casualty 2026 Q4

01-44-4710

0

926

Total INV1005080:
WINV1001503

09/01/2026

1 G - Workers Comp Q4 2026

01-44-4002

0

926

1

1

1

Colorado Analytical Lab, Inc.
812 Colorado Analytical Lab, Inc.
260825112

09/03/2026

1 Wasteware Testing

03-62-4253

0

926

Total 260825112:
260901058

09/02/2026

1 Wasteware Testing

03-62-4253

0

926

Total 260901058:
260901069

09/09/2026

1 Wasteware Testing

03-62-4253

0

926

Total 260901069:
260908107

09/09/2026

1 Wasterwater Testing

03-62-4253

0

926

1

1

1

1

Colorado Portabales LLC
82768 Colorado Portabales LLC
CP53481

07/23/2026

1 Dog Park Toilet

08-60-4554

0

926

1

Consor
82681 Consor
2601203

09/01/2026

1 Wastewater treatment Facility Modifications

03-66-6001

0

926

1

Core and Main LP
82814 Core and Main LP
Z497836

08/10/2026

1 Water Meter

03-53-4256

0

926

1

Town of Lyons

Unpaid Invoice Report - AMP

Page:

Posting period: 09/26
GL Activity N

Inv/Chk
Invoice No

Date

Seq

Description

3

Sep 17, 2026 12:59PM
GL Pe

GL Acct No

Net Invoice
Inv Amount

Check Amount

Total Z497836:

3,421.06

3,421.06

Total 82814 Core and Main LP:

3,421.06

3,421.06

295.10

295.10

295.10

295.10

18.05

18.05

18.05

18.05

812.32

812.32

812.32

812.32

1,125.47

1,125.47

9,713.68

9,713.68

9,713.68

9,713.68

10,270.40

10,270.40

10,270.40

10,270.40

9,026.36

9,026.36

Total 31380:

9,026.36

9,026.36

Total 82878 Drexel, Barrell & CO:

29,010.44

29,010.44

7,145.00

7,145.00

7,145.00

7,145.00

783.00

783.00

783.00

783.00

7,928.00

7,928.00

655.83

655.83

655.83

655.83

369.00

369.00

Sep

DBC Irrigation Supply
1116 DBC Irrigation Supply
S6560359.001

08/28/2026

1 Irrigatio suppes

08-60-4251

0

926

Total S6560359.001:
S6560508.001

08/28/2026

1 Irrigaton Supplies

08-60-4251

0

926

Total S6560508.001:
S656558.001

09/01/2026

1 Irrigation Supplies

08-60-4251

0

926

Total S656558.001:
Total 1116 DBC Irrigation Supply:

1

1

1

Drexel, Barrell & CO
82878 Drexel, Barrell & CO
31243

08/06/2026

1 3rd Ave BRIC Project design

19-60-4550

0

926

Total 31243:
31379

09/03/2026

1 3rd Ave BRIC Project Design

19-60-4550

0

926

Total 31379:
31380

09/03/2026

1 3rd Ave & Stickney SRTS Project Design

19-60-4405

0

926

1

1

1

ERO Resources Corporation
82892 ERO Resources Corporation
111831

08/18/2026

1 2nd and 3rd Ave Stormwater Project

06-65-4501

0

926

Total 111831:
112090

09/14/2026

1 2nd and 3rd Ave Stormwater Project

06-65-4501

0

926

Total 112090:
Total 82892 ERO Resources Corporation:

1

1

General Reimbursement
82658 General Reimbursement
KELLY OLSEN 2026

09/09/2026

1 Uniform Reimbursement

08-70-4050

0

926

Total KELLY OLSEN 2026:
SARAH LORANG 2026

09/08/2026

1 Marketing Materials Reimbursement

19-60-4801

0

926

1

1

Town of Lyons

Unpaid Invoice Report - AMP

Page:

Posting period: 09/26
GL Activity N

Inv/Chk
Invoice No

Date

Seq

Description

4

Sep 17, 2026 12:59PM
GL Pe

GL Acct No

Net Invoice
Inv Amount

Check Amount

369.00

369.00

1,024.83

1,024.83

44.67

44.67

Total 0029386583-001:

44.67

44.67

Total 82873 Heritage Landscape Supply Group, Inc:

44.67

44.67

6,769.50

6,769.50

Total AUGUST 2026:

6,769.50

6,769.50

Total 82594 Hoffman, Parker, Wilson & Carberry, P.C.:

6,769.50

6,769.50

750.00

750.00

Total 2026 0910:

750.00

750.00

Total 82863 Hutt, Natalie:

750.00

750.00

1,158.08

1,158.08

1,158.08

1,158.08

1,483.71

1,483.71

Total 20260914A17:

1,483.71

1,483.71

Total 82766 Iron Spear Protection Group LLC:

2,641.79

2,641.79

243.00

243.00

243.00

243.00

60.50

60.50

60.50

60.50

Total SARAH LORANG 2026:
Total 82658 General Reimbursement:

Sep

Heritage Landscape Supply Group, Inc
82873 Heritage Landscape Supply Group, Inc
0029386583-001

09/02/2026

1 Supplies

08-60-4251

0

926

1

Hoffman, Parker, Wilson & Carberry, P.C.
82594 Hoffman, Parker, Wilson & Carberry, P.C.
AUGUST 2026

08/31/2026

1 Cinnamon Legal Expense

01-54-4501

0

926

1

Hutt, Natalie
82863 Hutt, Natalie
2026 0910

09/10/2026

1 Creative Outlet Final Installment

19-58-4006

0

926

1

Iron Spear Protection Group LLC
82766 Iron Spear Protection Group LLC
20260907A16

09/07/2026

1 Parks Security

08-60-4501

0

926

Total 20260907A16:
20260914A17

09/14/2026

1 Parks Security

08-60-4501

0

926

1

1

Longmont, City of
780 Longmont, City of
2012911 AUGUST 26

08/27/2026

1 Wastewater Treatment

03-62-4300

0

926

Total 2012911 AUGUST 26:
2012917 AUGUST 2026

08/27/2026

1 Eagle Canyon Lift Station

03-64-4551

0

926

Total 2012917 AUGUST 2026:

1

1

2012918 AUGUST 2026

08/27/2026

1 Pump Station Electric

03-53-4300

0

926

4,779.84

4,779.84

1

2012918 AUGUST 2026

08/27/2026

2 Pump Station Water

03-52-4550

0

926

63,227.62

63,227.62

1

68,007.46

68,007.46

99.12-

99.12-

Total 2012918 AUGUST 2026:
2012919 AUGUST 2026

08/27/2026

1 stone Canyon Lift Station

03-64-4551

0

926

1

Town of Lyons

Unpaid Invoice Report - AMP

Page:

Posting period: 09/26
GL Activity N

Inv/Chk
Invoice No

Date

Seq

Description

GL Pe

GL Acct No

Net Invoice
Inv Amount

Check Amount

99.12-

99.12-

116.50

116.50

116.50

116.50

184.10

184.10

184.10

184.10

335.02

335.02

335.02

335.02

63.73

63.73

63.73

63.73

23.70

23.70

Total 2294225 AUGUSST 26:

23.70

23.70

Total 780 Longmont, City of:

68,934.89

68,934.89

2,000.00

2,000.00

2,000.00

2,000.00

500.00

500.00

500.00

500.00

2,500.00

2,500.00

563.84

563.84

Total 42668236:

563.84

563.84

Total 82824 Marlin Leasing Corporation:

563.84

563.84

952.50

952.50

952.50

952.50

952.50

952.50

952.50

952.50

650.00

650.00

Total 2012919 AUGUST 2026:
2012920 AUGUST 2026

08/27/2026

1 Lyons Valley Park Lift Station

03-64-4551

0

926

Total 2012920 AUGUST 2026:
2012921 AUGUST 2026

08/27/2026

1 Public Works Office Building

01-44-4300

0

926

Total 2012921 AUGUST 2026:
2012922 AUGUST 2026

08/27/2026

1 Public Works Operations Building

01-44-4300

0

926

Total 2012922 AUGUST 2026:
2012923 AUGUST 2026

08/27/2026

1 Eastern Corridor Lift Station

03-64-4551

0

926

Total 2012923 AUGUST 2026:
2294225 AUGUSST 26

08/27/2026

1 Apple Valley Plan Electric

5

Sep 17, 2026 12:59PM

03-52-4300

0

926

Sep

1

1

1

1

1

Lyons Community Foundation
2147 Lyons Community Foundation
090826

09/08/2026

1 Returned 2024 LCF Grant for Historic Preserv

19-02-2203

0

926

Total 090826:
091026

09/10/2026

1 Artisan Market Music Reimbursement

08-55-4551

0

926

Total 091026:
Total 2147 Lyons Community Foundation:

1

1

Marlin Leasing Corporation
82824 Marlin Leasing Corporation
42668236

09/05/2026

1 Printer Leasing

01-44-4712

0

926

1

McDonald Farms Enterprises Inc
2230 McDonald Farms Enterprises Inc
0202486-IN

08/26/2026

1 Sludge disposal

03-62-4550

0

926

Total 0202486-IN:
0202736-IN

08/27/2026

1 Sludge disposal

03-62-4550

0

926

Total 0202736-IN:
0203814-IN

08/31/2026

1 Trash Haul

01-59-4709

0

926

1

1

1

Town of Lyons

Unpaid Invoice Report - AMP

Page:

Posting period: 09/26
GL Activity N

Inv/Chk
Invoice No

Date

Seq

Description

GL Pe

GL Acct No

Net Invoice
Inv Amount

Check Amount

650.00

650.00

820.00

820.00

820.00

820.00

867.50

867.50

867.50

867.50

4,242.50

4,242.50

1,280.00

1,280.00

1,280.00

1,280.00

885.91

885.91

885.91

885.91

1,280.00

1,280.00

Total 32772:

1,280.00

1,280.00

Total 2375 N Line Electric, LLC:

3,445.91

3,445.91

2,935.41

2,935.41

Total 9666:

2,935.41

2,935.41

Total 82879 Native Edge Association Inc:

2,935.41

2,935.41

7,757.50

7,757.50

Total 74920:

7,757.50

7,757.50

Total 82856 Peak Digital Office Solutions:

7,757.50

7,757.50

Total 0203814-IN:
0204320-IN

09/08/2026

1 Sludge disposal

03-62-4550

0

926

Total 0204320-IN:
0204524-IN

09/09/2026

1 Sludge disposal

6

Sep 17, 2026 12:59PM

03-62-4550

0

926

Total 0204524-IN:
Total 2230 McDonald Farms Enterprises Inc:

Sep

1

1

N Line Electric, LLC
2375 N Line Electric, LLC
32733

08/27/2026

1 On Call

02-65-4501

0

926

Total 32733:
32761

09/03/2026

1 Blown Fuse

02-65-4501

0

926

Total 32761:
32772

09/09/2026

1 On Call

02-65-4501

0

926

1

1

1

Native Edge Association Inc
82879 Native Edge Association Inc
9666

08/31/2026

1 Bed Caring and Watering

01-55-4712

0

926

1

Peak Digital Office Solutions
82856 Peak Digital Office Solutions
74920

06/29/2026

1 Laserfiche Cloud Municipal Site License

01-44-4201

0

926

1

Prairie Mountain Publishing Co.
2676 Prairie Mountain Publishing Co.
0000462323

08/31/2026

1 Ordinance 1224 Publication

01-52-4505

0

926

5.80

5.80

1

0000462323

08/31/2026

2 4651 Ute Hwy Subdivision Publication

01-54-4501

0

926

32.77

32.77

1

38.57

38.57

Total 0000462323:
0000463376

08/31/2026

1 Artisan Market Ad

08-55-4551

0

926

500.00

500.00

1

0000463376

08/31/2026

2 Friday Mag Email

08-55-4551

0

926

300.00

300.00

1

800.00

800.00

Total 0000463376:

Town of Lyons

Unpaid Invoice Report - AMP

Page:

Posting period: 09/26
GL Activity N

Inv/Chk
Invoice No

Date

Seq

Description

7

Sep 17, 2026 12:59PM
GL Pe

GL Acct No

Net Invoice
Inv Amount

Check Amount

838.57

838.57

59.98

59.98

59.98

59.98

30.98

30.98

Total 50090309:

30.98

30.98

Total 2750 Quill:

90.96

90.96

8,963.88

8,963.88

8,963.88

8,963.88

14,825.25

14,825.25

Total 31731:

14,825.25

14,825.25

Total 82018 Ramey Environmental Compliance, Inc:

23,789.13

23,789.13

7,823.83

7,823.83

Total 4531798:

7,823.83

7,823.83

Total 3030 SAFEbuilt Colorado:

7,823.83

7,823.83

345.00

345.00

Total 20260916A:

345.00

345.00

Total 82299 Schwab Plumbing LLC:

345.00

345.00

100.00

100.00

100.00

100.00

74.88

74.88

74.88

74.88

100.00

100.00

100.00

100.00

Total 2676 Prairie Mountain Publishing Co.:

Sep

Quill
2750 Quill
50090297

08/24/2026

1 Office Supplies

01-44-4502

0

926

Total 50090297:
50090309

08/24/2026

1 Office Supplies

01-44-4502

0

926

1

1

Ramey Environmental Compliance, Inc
82018 Ramey Environmental Compliance, Inc
31596

07/31/2026

1 Sewer Jetting and Video Progrma

03-64-4550

0

926

Total 31596:
31731

08/31/2026

1 Sewer Jetting and Video Program

03-64-4550

0

926

1

1

SAFEbuilt Colorado
3030 SAFEbuilt Colorado
4531798

08/31/2026

1 Building Fees August 2026

01-57-4501

0

926

1

Schwab Plumbing LLC
82299 Schwab Plumbing LLC
20260916A

09/16/2026

1 Toilet Replacement

01-44-4506

0

926

1

Shelter Refund
81900 Shelter Refund
ALEJANDRO CASTREJON 2026

08/15/2026

1 Quarry Deposit Refund

08-02-2040

0

926

Total ALEJANDRO CASTREJON 2026:
KENNETH MAXWELL

09/10/2026

1 Reservation Cancelled Refund

08-13-3350

0

926

Total KENNETH MAXWELL:
MOLLY MCCRAY 2026
Total MOLLY MCCRAY 2026:

09/15/2026

1 STV Deposit Refund

08-02-2040

0

926

1

1

1

Town of Lyons

Unpaid Invoice Report - AMP

Page:

Posting period: 09/26
GL Activity N

Inv/Chk
Invoice No

Date

Seq

Description

8

Sep 17, 2026 12:59PM
GL Pe

GL Acct No

Net Invoice
Inv Amount

Check Amount

274.88

274.88

2,000.00

2,000.00

2,000.00

2,000.00

2,000.00

2,000.00

Total 141:

2,000.00

2,000.00

Total 82642 The Jump Doctors:

4,000.00

4,000.00

2,500.00

2,500.00

Total SEPTEMBER 2026:

2,500.00

2,500.00

Total 3440 USPS:

2,500.00

2,500.00

73.65

73.65

Total 026304738:

73.65

73.65

Total 82347 Xerox Corporation:

73.65

73.65

502.70

502.70

Total 149590:

502.70

502.70

Total 82447 zTrip:

502.70

502.70

Total :

316,079.47

316,079.47

Grand Totals:

316,079.47

316,079.47

Total 81900 Shelter Refund:

Sep

The Jump Doctors
82642 The Jump Doctors
140

09/09/2026

1 Bohn Bike PArk Maintenance

08-60-4501

0

926

Total 140:
141

09/09/2026

1 Bohn Bike Park Maintenance

08-60-4501

0

926

1

1

USPS
3440 USPS
SEPTEMBER 2026

09/08/2026

1 G - Allocated Postage Utility Bills

01-44-4200

0

926

1

Xerox Corporation
82347 Xerox Corporation
026304738

09/05/2026

1 Copier Maintenance & Supplies

01-44-4702

0

926

1

zTrip
82447 zTrip
149590

08/31/2026

1 BOCO Voucher August 2026

01-55-4710

Summary by General Ledger Account Number
GL Account Number

Debit

Credit

Net

01-01-1205

100.00

.00

100.00

01-44-4002

7,432.58

.00

7,432.58

01-44-4200

2,500.00

.00

2,500.00

01-44-4201

7,757.50

.00

7,757.50

01-44-4300

519.12

.00

519.12

01-44-4301

69.97

.00

69.97

01-44-4502

90.96

.00

90.96

01-44-4506

345.00

.00

345.00

0

926

1

Town of Lyons

Unpaid Invoice Report - AMP
Posting period: 09/26

Summary by General Ledger Account Number
GL Account Number

Debit

Credit

01-44-4701

420.14

.00

01-44-4702

73.65

.00

73.65

01-44-4710

32,616.12

.00

32,616.12

01-44-4712

563.84

.00

563.84

01-52-4505

5.80

.00

5.80

01-53-4250

43.75

.00

43.75

01-54-4501

6,802.27

.00

6,802.27

01-55-4706

155.70

.00

155.70

01-55-4710

502.70

.00

502.70

01-55-4712

2,935.41

.00

2,935.41

01-57-4501

7,823.83

.00

7,823.83

01-58-4501

64,176.76

.00

64,176.76

650.00

.00

650.00

02-65-4501

3,445.91

.00

3,445.91

03-52-4300

23.70

.00

23.70

03-52-4550

63,227.62

.00

63,227.62

03-53-4256

3,421.06

.00

3,421.06

03-53-4300

4,779.84

.00

4,779.84

03-62-4253

464.20

.00

464.20

03-62-4300

243.00

.00

243.00

03-62-4550

3,592.50

.00

3,592.50

03-64-4550

29,866.00

.00

29,866.00

03-64-4551

240.73

99.12-

141.61

03-66-6001

20,808.85

.00

20,808.85

06-65-4501

7,928.00

.00

7,928.00

08-02-2040

200.00

.00

200.00

08-13-3350

74.88

.00

74.88

08-55-4551

1,450.00

.00

1,450.00

08-60-4251

1,170.14

.00

1,170.14

08-60-4501

6,641.79

.00

6,641.79

08-60-4554

230.00

.00

230.00

08-70-4050

655.83

.00

655.83

19-02-2203

2,000.00

.00

2,000.00

19-58-4006

750.00

.00

750.00

19-60-4405

9,026.36

.00

9,026.36

19-60-4550

19,984.08

.00

19,984.08

19-60-4801

369.00

.00

369.00

316,178.59

99.12-

316,079.47

Summary by General Ledger Posting Period

09/26

420.14

01-59-4709

Grand Totals:

GL Posting Period

Net

Debit

Credit

Net

316,178.59

99.12-

316,079.47

316,178.59

99.12-

316,079.47

Grand Totals:

Page:

9

Sep 17, 2026 12:59PM

Town of Lyons, Colorado
Board of Trustees
Board of Trustees Agenda Cover Sheet
Agenda Item: XIII. 1.
Meeting Date: September 21, 2026

TO:

Mayor Browning and the Members of the Board of Trustees

FROM:

Lisa Ritchie, AICP, Planning and Building Director

DATE:

September 17, 2026

ITEM:

Wildfire Resiliency Strategies – Update Following the Sept 3 Town Hall
______
____
_X

I.

ORDINANCE
MOTION / RESOLUTION
INFORMATION

REQUEST OR ISSUE: This memo discusses wildfire risk mitigation measures for the Town of
Lyons, including follow-up from the Town Hall held on September 3, 2026, and an update and
request for direction regarding a grant opportunity to assist with funding.

II. BACKGROUND: Previous meetings where this topic was discussed include:
November 3, 2025 (link to packet cover memo)
March 2, 2026 (link to packet cover memo)
April 6, 2026 (link to packet cover memo)
June 15, 2026 (link to packet cover memo)
August 3, 2026 (link to packet cover memo and attachments)
III. DISCUSSION ON TOWN HALL: See previous packets for detailed discussions on wildfire risk
and potential strategies and programs that could reduce the Town’s risk. This memo will focus
on the Town Hall and subsequent survey results.
A Town Hall was held at the Lyons Library the evening of September 3, 2026. Twenty-nine
people signed in; however, it appears that at least 50 to 60 people attended the meeting. Staff
shared an overview of the proposed requirements, and Mark Novak of the Insurance Institute
of Business and Home Safety (IBHS) presented on why and how mitigation measures reduce
wildfire risk. The proposed requirements discussed at the Town Hall include:

 Removal of all junipers within 5 ft of homes
 Placement of new reflective or contrasting address signs
 Installation of 1/8” metal mesh vent screens
 Clearance of combustible material within 5 ft of homes and under decks
 6” vertical noncombustible clearance at the base of exterior siding
 Limb up evergreen trees within 5 ft of homes
 Removal of non-approved (See Colorado State Forest Service Ignition Resistant Plant
List) plants within 5 ft of homes

1

Following these presentations, the public was invited to share feedback on the proposal.
Numerous questions were raised, with the following general themes:








Concerns about the cost
Impacts on the ability to acquire and maintain insurance
Concerns about loss of landscaping and trees
Concerns about enforcement
Desire for more financial incentives and support for doing the work
Desire for the Town to try other approaches before adopting requirements
Acknowledgment that the issue needs to be addressed

Town staff shared a survey with those in attendance and also promoted it to the entire Town
via eblasts. Results to date are provided as an attachment, and staff will share the most
current survey results during the Board meeting on the 21st.
Staff requests direction on next steps for presenting a draft ordinance, developing any new
programs and incentives, or taking other steps the Board of Trustees desires at this time.
IV. DISCUSSION ON GRANT OPPORTUNITIES: During the August 3, 2026, meeting, the Board
of Trustees requested staff identify grants that support implementation of wildfire mitigation
measures. Most grants require a match, and the one-time $50,000 allocation for wildfire
mitigation is suggested for the match if the Board wants to apply for a grant. Staff has identified
the following opportunities that are currently available, including:






Capacity Building grant through the Forest Restoration and Wildfire Risk Mitigation
program offered through the Colorado State Forest Service. This grant could support
new staff to advance program development. The grant application deadline is October
8, 2026, and requires a 50% match. However, staff notes that no funds are identified to
support a match for a new staff position and to support additional incentives and
mitigation work and materials.
Strategic Fuels Mitigation Grant through Boulder County Wildfire Partners. This grant
could support fuels reduction efforts to support mitigation for homeowners. The Town
has received this grant in past years to support projects on Town-owned property. Staff
would like to explore ways to utilize this grant for mitigation work on private property.
The grant deadline is October 29 and requires a 50% match. Staff understands that
neighborhoods would need to be identified and organized to direct funds for mitigation
work.
Fire Adapted Colorado Funding Assistance offers both the Opportunity Fund for up to
$5,000 and the Ember Award for up to $10,000. These awards could assist with
program development and specific projects in organized neighborhoods.

After review of the one-time set-aside funds, preliminary budget projections, and the available
grant opportunities, staff proposes that the vacant Neighborhood Services Coordinator position
(formerly the Code Compliance Official) dedicate a majority of their time to program
development, identification and organization of two pilot neighborhoods, and that the Town
seek grant funding to support mitigation work on private property. This proposal directly
responds to the Wildfire Mitigation Survey that reflects concerns about cost as the most
significant barrier to completing mitigation work.
V. FISCAL IMPACTS: Unknown at this time

2

VI. LEGAL ISSUES: None
VII. CONFLICTS OR ENVIRONMENTAL ISSUES: Unknown at this time

3

Insurance Question
Following the September 3 "town hall" meeting on fire risk mitigation, this
question asked by a citizen at the meeting was submitted to the Colorado Division
of Insurance ("DOI"):
Q: If these [fire risk mitigation] measures are adopted and someone hasn't done
them, would that give an insurance company a reason to deny a claim in the event
of a fire?" I.e., would an insurer refuse to cover a loss because the insured hadn't
kept a property up to local code as to required mitigation measures?
A: Short answer is no, an admitted insurance carrier would probably not deny a
claim under these circumstances at this time with the caveat that claims are looked
at on a case by case basis and the underlying details are relevant. Insurance carriers
are aware of building codes and property condition at the time of application and at
renewal. Insurance carriers rate and underwrite accordingly using their own tools.
If an admitted carrier denies a wildfire claim, I suggest filing a claim with the
Division of Insurance for us to investigate the circumstances. They would have to
explain why they wrote the business knowing the condition of the property and
local building codes. They would most likely have to prove that the home in its
mitigated state would have been spared damage.
Link to other FAQs on Wildfire Resiliency Code effect on insurance, as provided
by DOI:
https://doi.colorado.gov/wildfire-resiliency-building-codes-and-insurance

Wildfire Mitigation Strategies - Town Hall Follow Up Survey

Q1

SurveyMonkey

43 responses

Have you had a free wildfire risk assessment performed by Wildfire Partners or the
Lyons Fire Protection District?

Yes

No

Other (please specify)

0%

5%

10%

Answer Choices

15%

20%

25%

30%

35%

40%

Percentage

Responses

Yes

39.53%

17

No

44.19%

19

Other (please specify)

16.28%

7

Total

45%

50%

43

#

OTHER (PLEASE SPECIFY)

DATE

1

We had a risk assessment from a friend who is a firefighter.

9/10/2026 6:51 PM

2

Not yet, but we are planning to do one.

9/10/2026 4:14 PM

3

Our son helped us, he’s a firefighter

9/10/2026 2:30 PM

4

By our local woodland fire team

9/8/2026 4:16 PM

5

is scheduled

9/8/2026 3:57 PM

6

My husband does home evaluations for the city of Boulder.

9/3/2026 8:39 PM

7

i’m a licensed architect and am familiar with State (and other pre-dating) WUI code

9/3/2026 6:41 PM

1 / 12

Wildfire Mitigation Strategies - Town Hall Follow Up Survey

Q2

SurveyMonkey

42 responses

What is the most significant barrier to implementing wildfire mitigation strategies
on your property?
Cost
Lack of knowledge about
​how to do the work
​correctly
Lack of assistance
Not a high priority for me
​at this time
Other
0%

6%

12%

18%

24%

2 / 12

30%

36%

42%

48%

54%

60%

Wildfire Mitigation Strategies - Town Hall Follow Up Survey

Q3

SurveyMonkey

34 responses

Have you done any wildfire mitigation work on your property in the past 5 years?
Check all that apply.
Removed all junipers
​within 5-ft of my home
Placed new reflective
​address signs
Installed 1/8" mesh vent
​screens
Cleared combustible
​ aterial from under my
m
​deck and within 5-ft of my
​home
Trimmed trees and
​removed shrubs within 5-ft
​of my home
6" vertical clearance at the
​base of combustible siding
​walls
Other (please specify)
0%

7%

14%

21%

28%

35%

42%

Answer Choices

49%

56%

63%

70%

Percentage

Responses

Removed all junipers within 5-ft of my home

52.94%

18

Placed new reflective address signs

17.65%

6

Installed 1/8" mesh vent screens

23.53%

8

Cleared combustible material from under my deck and within 5-ft of my home

67.65%

23

Trimmed trees and removed shrubs within 5-ft of my home

58.82%

20

6" vertical clearance at the base of combustible siding walls

23.53%

8

Other (please specify)

26.47%

9

Total

92

#

OTHER (PLEASE SPECIFY)

DATE

1

Removed all mulch and replaced with gravel, Hardscape around the perimeter of all buildings,
installed rooftop sprinkler system.

9/16/2026 1:11 PM

3 / 12

Wildfire Mitigation Strategies - Town Hall Follow Up Survey

SurveyMonkey

2

sealed cracks in siding

9/16/2026 10:33 AM

3

stone pathways around structures

9/16/2026 10:28 AM

4

Partially completed tree trimming - to the extent suggested by our consultation.

9/13/2026 6:56 AM

5

We’ve don’t all the necessary work that needs to be done

9/10/2026 2:30 PM

6

I passed the inspection

9/8/2026 6:01 PM

7

Installed metal barriers under decks

9/8/2026 5:45 PM

8

Did items suggested by local inspection. Cost is huge. 40-50k. Prefer my insurance co to
guide this

9/8/2026 4:16 PM

9

Limbed all trees 5 ft up except spruce. Told that spruce need low limbs to keep roots cool. Put
rock under spruce.

9/8/2026 3:14 PM

4 / 12

Wildfire Mitigation Strategies - Town Hall Follow Up Survey

Q4

SurveyMonkey

35 responses

If required, I am willing and able to do the following mitigation work on my property
in the next 12-24 months. Check all that apply.
Removal all junipers within
​5 -ft of my home
Place new reflective
​address signs
Install 1/8" mesh vent
​screens
Clear combustible material
​from under my deck and
​within 5-ft of home
Trim trees and remove
​shrubs within 5-ft of my
​home
6" vertical noncombustible
​clearance at base of
​combustible siding walls
Other (please specify)
0%

6%

12%

18%

24%

30%

Answer Choices

36%

42%

48%

54%

60%

Percentage

Responses

Removal all junipers within 5-ft of my home

31.43%

11

Place new reflective address signs

51.43%

18

Install 1/8" mesh vent screens

45.71%

16

Clear combustible material from under my deck and within 5-ft of home

37.14%

13

Trim trees and remove shrubs within 5-ft of my home

37.14%

13

6" vertical noncombustible clearance at base of combustible siding walls

17.14%

6

Other (please specify)

34.29%

12

Total

89

#

OTHER (PLEASE SPECIFY)

DATE

1

We have done all of these. The 6 inch vertical non-combustible clearance is a bit difficult to
retrofit on our home, so we have clear to 5 foot perimeter, used gravel, etc.

9/16/2026 1:11 PM

5 / 12

Wildfire Mitigation Strategies - Town Hall Follow Up Survey

SurveyMonkey

2

Have done all of the above,

9/16/2026 12:06 PM

3

all the items recommended

9/16/2026 10:28 AM

4

Limb trees if the town pays for it.

9/10/2026 6:51 PM

5

I’ve done all that is needed at this time. We will stay on top of it.

9/10/2026 2:30 PM

6

Per assessment Zone 1A should be in compliance now.

9/9/2026 10:34 AM

7

I’m not removing trees, shrubs, flowers and mulch that I spent thousands of dollars on to
enhance the curb appeal, shade and enjoyment of my home for an unproven wild fire mitigation
strategy.

9/8/2026 6:54 PM

8

not interested in requirements, i will do what i can with help

9/8/2026 4:17 PM

9

I don't think it should be required

9/8/2026 3:57 PM

10

After my assessment, it was revealed that most of the trees, shrubs and junipers are 5' feet
away from home but are all along the fencing we all share in Lyons Valley Park. That seems
like a bigger issue to me as I am not entirely sure who owns the fence.

9/8/2026 3:36 PM

11

Most of these things are done, but weeds grow near deck constantly, one day in compliance,
the next day I am not.. My house is cement stucco, do I need 6" clearance? I do not wish to
alter large blue spruce

9/8/2026 3:14 PM

12

Remove two tall pine trees touching my house. Remove additional junipers from fence line

9/8/2026 2:56 PM

6 / 12

Wildfire Mitigation Strategies - Town Hall Follow Up Survey

SurveyMonkey

Q5 Please share any other feedback about this topic you'd like the Board
of Trustees to consider.
Answered: 29

Skipped: 14

#

RESPONSES

DATE

1

Have the rules for new builds, not established neighbor hoods. We had 8 pine trees taken out
because of the fire risk. However, don’t want any further expense. Many of Us are retired and
can’t afford extra expense.

9/16/2026 5:24 PM

2

This is ridiculous! let's focus on the open space surrounding our town. You can not make it the
law to remove vegetation on personal property. Maybe new builds...Remember the Marshal
fire? Embers flew and started houses on fire that had nothing to do with the trees or shrubs
around their homes. Not everyone has unlimited funds to put rocks around their homes like the
Mayor!

9/16/2026 3:26 PM

3

I went to the meeting at the library and was concerned by the level of resistance from
homeowners. We've been mitigating over many years, working our way up to harder and harder
mitigations, but many people seemed overwhelmed by having to do all this mitigation all at
once, without funding, and without help. I can understand how they are feeling, it would be a lot
to get up to speed on all at once. That said, I saw again and again how people tended only to
consider how wildfire affects them, and didn't fully take in the reality that wildfire is not gonna
recognize and honor our individual property lines. This isn't an individual issue, it's a
neighborhood issue, a community issue, and that includes town property which also comprises
the fire landscape we are all living within. The biggest obstacle to fire mitigation of my property
is my neighbors resistance/financial issues/time limitations to mitigate their properties. I've
tried hard to work in "guilds", incorporating neighbors around me and doing work together to not
only create safety around each of our properties, but to create a safer perimeter around our
collective properties. But, it's usually the case that they give me permission to do work on their
property rather than help with mitigation on mine, so it's been somewhat lopsided. Still, I think
this is the way to go and I think this is what the town should help organize and promote. It
appeared to me at the meeting that trying to mandate mitigation town-wide is big and messy,
people were resistant. I think breaking it down into neighborhoods, getting buy-in from different
neighbors, is a smarter and more inviting way to go. I envision something like neighbors
voluntarily joining a neighborhood mitigation co-op of sorts where "members" all show up on a
scheduled day to help another neighbor lay gravel, limb trees, screen in decks, etc. The
homeowner is responsible for choosing and planning the mitigations that are to happen (wildfire
partners and town help would be invaluable here), making sure materials and supplies are on
site during their scheduled day, and everyone else shows up to help. And for those resistant
neighbors, I think if they saw their neighbors out helping each other, they might be more
inclined to mitigate their own property with some help.

9/16/2026 1:11 PM

4

These things will not be enough to make any significant improvements in our neighborhood.
The town needs to think bigger and not pick apart our personal property with a generic list that
doesn’t work for most homes.

9/16/2026 10:58 AM

5

What I cannot understand is how few residents have had Wildfire Partners assess their homes
for risk and suggest mitigation. I had it done, and aside from the cost of metal fencing where it
meets the house, have done all WP suggested by myself. Not a big deal.

9/16/2026 10:35 AM

6

Wildfires are an unavoidable reality at this point. I support any and all reasonable steps to
address the town’s vulnerability and reduce the threat to life and property.

9/16/2026 10:28 AM

7

Have a number of issues with this universal approach. My house has 3 ft high concrete stem
walls and cement stucco on the dwelling. Not sure that clearing 5 ft around the house adds any
more fire mitigation. Also, have mature trees by the house and it would be very expensive to
trim and/ or remove. It will be a financial burden, when considering this additional expense
along with property taxes, insurance, and maintenance.

9/11/2026 2:06 PM

8

I strongly opposition any mandatory fire mitigation ordinance. While fire safety is a shared
concern, replacing personal property rights with government mandates is the wrong approach

9/10/2026 6:51 PM

7 / 12

Wildfire Mitigation Strategies - Town Hall Follow Up Survey

SurveyMonkey

for our community. A blanket mandate oversteps the bounds of municipal authority by dictating
what private citizens can plant or maintain on their own land. Tree/shrub removal and
aggressive landscaping mandates impose significant financial burdens on residents, harm
local ecology, destroy shade and privacy, and decrease property values. Furthermore, rigid
rules ignore individual home-hardening efforts and the unique characteristics of each property.
Rather than relying on mandates and penalties, the town should focus on voluntary, incentivebased programs, such as education, grant funding, and community workdays. I urge the
council to reject mandatory enforcement and respect the property rights of local residents.
9

I am a Lyons homeowner and I do not support a mandatory wildfire certification requirement for
existing homes. I support the underlying goal, and I would ask the Board to pursue it through a
funded incentive rather than a mandate. Five reasons. 1) The best local evidence points
toward community-scale action. The 2024 Fire Technology analysis of housing survival in the
Marshall Fire, the closest analogue to a wind-driven fire in a built-out Front Range town, found
that neighborhood and parcel-level characteristics dominated outcomes and that most of the
highest-impact variables were outside individual homeowner control. A parcel-by-parcel
mandate places the full cost and legal exposure on homeowners for the factors that research
suggests matter least in the fire type we would actually face. I would welcome seeing the
technical analysis the Board is relying on, and how it weighs parcel-level work against
community-scale measures. 2) Cost and capacity vary considerably across town. Assessment
is free, and the work is not. Current support runs to $500 from Wildfire Partners plus a $500
town match, first-come and first-served, against work that can run well past that on an older
home. Compliance research consistently shows that fixed-income and elderly homeowners
carry the heaviest burden under mandates of this kind. A requirement that lands unevenly
across 740 households is a requirement that will be met unevenly. 3) Enforcement would fall to
neighbors. Lyons has no inspection capacity for 740 parcels, which makes complaint-driven
enforcement the realistic model. Jurisdictions that rely on complaints see uneven application
and, over time, the use of the process for reasons unrelated to fire. In a town this size, that
cost to trust is not recoverable, and it works against the neighbor-to-neighbor influence that
voluntary programs depend on. 4)Mature landscaping carries real value on small lots. Our
yards are small enough that trees and shrubs are integral to shade, privacy, and property
value. Clarity on exactly what would be required, and what would remain at the homeowner's
discretion, is essential before any requirement is considered. 5)A scaled incentive is the better
instrument. Twenty properties in two years is a signal that the current incentive is too small,
rather than evidence that the voluntary approach has failed. A meaningfully larger rebate,
prioritized toward the low-cost, high-evidence items already identified, would likely move more
homes faster than an ordinance the town cannot inspect. I would also encourage the town to
invest in the community-scale measures the research supports and that no homeowner can
accomplish alone. On process: a requirement that changes what every homeowner in Lyons
must do to their own property is a significant enough step that it warrants a direct vote of
residents. I would ask the Board to place it on the ballot rather than adopt it by ordinance.
Many of the neighbors I have spoken with share that view, and I believe the outcome will be
more durable if it comes from a vote.

9/10/2026 4:14 PM

10

I don’t want anyone on my property telling me what needs to be done. I definitely would pay
someone to do fire mitigation

9/10/2026 2:30 PM

11

I am okay with driving an initiative like this, but would like the time extended to make sure that
I can stomach the cost. This should be a 3-5 year plan, not a 1-2 year plan.

9/9/2026 8:22 PM

12

I’m concerned about the cost of these mandates and how enforcement will be handled.

9/9/2026 3:52 PM

13

Having an ordnance to require Zone 1A mitigation is a very good idea and all trustees should
get behind it. Would ask trustees to implement a soft touch (at least initially) with regards to
enforcement of such ordnance (except in extreme cases). Maybe a grace period. Anxiety
related to enforcement is currently the largest barrier to widespread adoption of this idea. Also
recommend challenging Wildfire Partners to drastically streamline the current process for
reimbursement of rebate submissions. A 10-week turnaround for rebate payment is
unacceptable. Also, when a homeowner uses a personal vehicle for transporting materials for
performing mitigation themselves, mileage should be reimbursable. This is a legitimate
expense and currently not reimbursed. The web interface to submit requests is antiquated with
no easy way to edit submissions. General overhaul in order.

9/9/2026 10:34 AM

14

I don't think the town should mandate change. I think offering resources and support will
encourage people to take action. Some of our properties limit doing some of these things.

9/9/2026 6:35 AM

15

I suggest that the Trustee contact an approved Boulder County wildfire mitigation vendor, such

9/8/2026 7:04 PM

8 / 12

Wildfire Mitigation Strategies - Town Hall Follow Up Survey

SurveyMonkey

as Fire Ready Exteriors, to obtain a proposal for installing 1/8-inch wildfire defense mesh
screening. It is my understanding that the existing roof attic vents function as exhaust vents.
While screening these vents can help reduce ember intrusion, the primary vulnerability for
ember entry is often through the soffit vents, which typically require retrofitting with emberresistant screening to provide more comprehensive protection. For reference, the quote I
received to install ember screening on 11 roof attic vents was $2,393, whereas the quote to
retrofit the soffit vents with ember-resistant screening was $9,100. Given the significant
difference in cost and the role of soffit vents in wildfire hardening, it may be beneficial to obtain
a professional assessment and proposal before proceeding.
16

You’re not the boss of me. Seriously, retroactive mitigation violates my property rights. This
town does a lousy job enforcing existing regulations. What makes you think you can enforce
compliance. If a Superior/Louisville type of event occurs, this mitigation solution will have little
impact on the outcome. But by creating the ordinance you are giving insurance companies
more ammunition to deny potential claims. Focus on NEW building. Make it voluntary. If only
23% of Vail residents complied with their voluntary plan, that’s a good indication of homeowner
view of how highly they regard mitigation. Finally, the amount of money available to offset
costs is far too low. Just replacing my mulch with stone (which is not as good for the gardens)
would cost over $5k.

9/8/2026 6:54 PM

17

Not a big fan of government regulations but all up for encouragement, incentives, education,
etc. to be fire wise

9/8/2026 5:45 PM

18

i do not think requirements are a good idea, we need to start by helping our community do the
right thing, not by punishing people for not having money or physical ability to do the labor

9/8/2026 4:17 PM

19

Very very concerned about Lyons getting in the way of homeowners insurance.

9/8/2026 4:16 PM

20

Mandatory compliance is not realistic, not enforceable, and cost prohibitive to many
homeowners. incentives work better

9/8/2026 3:57 PM

21

Per my earlier comment, as a Lyons Valley Park resident, we have a wooden fence
surrounding our properties. During my wildfire assessment I was told the fence would help
transmit the fire throughout the community. But its clear that most homes place their trees,
shrubs and junipers along the fence (to help keep them away from home). So I would consider
the Board to look into ways to fortify the fences, and if thats too big a scope, at minimum
fortifying the 5' of wooden fence that connects the fence to our home. I do not feel like I would
upgrade to metal fencing if 90% of homes still have wooden.

9/8/2026 3:36 PM

22

I don't think this should be code. Hard to enforce. TOL doesn't enforce current code. Lack of
person power. Flammable siberian elm everywhere in town that should be removed. Regular
limb pick up should be scheduled in advance like before the flood. We should know next 4 pick
up dates. Drop off dates in-between. Let's put our money toward removing all combustible
material, not just limbs of a particular size.

9/8/2026 3:14 PM

23

I think most people are willing to make some modifications, but cost can be an issue. I wonder
if the town might consider providing access to reduced cost materials for those who want to do
work themselves? For example: gravel and weed barrier required to do the 5’ perimeter buffer.
The rebates are helpful, but not if homeowners can’t afford the materials to begin with.

9/8/2026 2:56 PM

24

I'd prefer we not be the first municipality in the state to do this. That is just asking for a
troubled implementation of new concepts.

9/8/2026 2:27 PM

25

I believe this is a very important task to accomplish for our town that will require buy in by all.
A hybrid approach of education, grants and local volunteerism will be essential. I feel like the
communication has been not as successful as it should be. I realize that it is difficult given
limited paper circulation and the reliance on FB. Perhaps neighborhood organization could get
the information out better.

9/8/2026 2:19 PM

26

The town property behind my house is a dry tinder box. How can the town demand I do fire
mitigation when they don't do any their selves? Forcing me to remove thousands of dollars of
landscaping and spending thousands of dollars more for fire mitigation is not an acceptable
solution. I have a small lot. To meet the proposed demands I would have to remove all of my
beloved landscaping and have nothing but rock. Where's the joy in that? Who is going to pay
for the new department that will manage big brother? Are you going to tax us and demand that
we pay for the removal of our landscape?

9/8/2026 2:16 PM

27

We received differing opinions on the professionals who visited. We need a consistent

9/8/2026 1:58 PM

9 / 12

Wildfire Mitigation Strategies - Town Hall Follow Up Survey

SurveyMonkey

message about what qualifies as mitigation and what doesn't.
28

Thank you for doing what is best for the community even if you get pushback. We don’t want
to be the next big wildfire tragedy.

9/3/2026 8:39 PM

29

The WUI code is a collision of rural/forested landscape considerations with building code
consideration. They don’t work well together. For instance a structure burning is exponentially
hotter than a tree/shrub. Trees (crowns) w/in 10’ of a structure must be removed, but our
zoning code allows similar separation between structures. A performance path would be a
significant upgrade over this prescriptive path. Lyons could be a leader in this type of code
amendment for the State.

9/3/2026 6:41 PM

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Wildfire Mitigation Strategies - Town Hall Follow Up Survey

Q6

SurveyMonkey

43 responses

If provided training, would you be willing to assist your neighbors with wildfire
mitigation work?
Yes

Maybe, I need to learn more

Not at this time

Other (please specify)

0%

7%

14%

21%

28%

Answer Choices

35%

42%

49%

56%

Percentage

Responses

Yes

18.60%

8

Maybe, I need to learn more

11.63%

5

Not at this time

62.79%

27

Other (please specify)

6.98%

3

Total

63%

70%

43

#

OTHER (PLEASE SPECIFY)

DATE

1

Physically unable

9/16/2026 3:26 PM

2

Would like to see a volunteer mitigation group formed, like after the 2013 flood. I think 20-40
volunteers who committed to working 4-6 hours on a Saturday could achieve great results.
Town would have to provide pickup for limbs and debris on a timely basis.

9/16/2026 10:35 AM

3

We know what we need to do, but affordable metal fence info would be great.

9/9/2026 6:35 AM

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Timeline of Wildfire Risk Efforts in Lyons
1. 2022 Wildfire Task Force – Recommended local WUI code then, with engage/educate the
community benefits. Recommended application to new construction, remodels, additions, but
noted limited scope of that:. "For instance, many of the homes in town are untreated wood
siding and sited closely together, and many do not meet the vegetation control standards of the
WUl codes. The code can have mechanisms to trigger implementation to existing homes over
time as they are remodeled or altered, but this may create additional costs to property owners
without providing financial assistance. Additionally, many homes will still exist without any WUI
code or improved fire-resistance. This may require a campaign from the town to facilitate
opportunities to receive financial assistance through grants or other means in order to meet
goals of adequately hardening the town." No local WUI code adopted.
2. 2023 - 2026 – Updated 2011 Community Wildfire Protection Plan, joint Town-LFPD effort
completed 2026. Recommendation: "Recommend the Town of Lyons and the Lyons Fire
Protection District work together to develop additional retroactive requirements prioritizing
homeowner actions to improve wildfire resistance in the Home Ignition Zone (home and the first
five feet). The lowest cost and most effective actions should be mandatory and other important
recommendations should be encouraged and incentivized if possible." Also: "While significant
mitigation has been done and continues on public lands, it is the responsibility of each
homeowner to mitigate their own property. There are many improvements that homeowners can
make at nominal cost that will have a significant impact."

3. 2023 - Present. Town increases mitigation measures on Town properties: goat mowing in
multiple areas, cleanup of Martin Parcel, S. Ledge Ditch area, St. Vrain Trail extension area.
Plus twice-annual curbside limb pickup in addition to dropoff events. Trimming near power lines
done annually. Electric line underground budgeted for, but property owner resistance to paying
for undergrounding service lines has been an obstacle. Grant pending for undergrounding main
line ($100,000 estimated local match) in Eastern Corridor..
4. June 2024 – Boulder Wildfire Partners $500 rebate program begins.
5. 2024-26 Town Task Force – BOT, Town staff and LFPD representatives researched WUI
measures statewide and how the State WRC Code should be adopted & implemented in Lyons,
developing a list of limited possible existing home measures for future BOT consideration. Not
proposed to be adopted along with prospective-only WRC.
6. 2025 & 2026 – Lyons budgets $500 per property to add to BWP's $500.
7. 2026 – Mandatory State Wildfire Resiliency Code adopted in Lyons. As limited by
Legislature, application isnprospective only plus remodels >25% and additions >500 sq. tt.