On the agenda: Frederick meeting — FLOCK SAFETY (Feb 13)

Town of Frederick
Board of Trustees Agenda
Frederick Town Hall
Board Chambers
401 Locust Street
Tuesday, February 13, 2024

7:00 PM
Livestreaming of the Board of Trustees regular meetings have been transitioned to the Town of
Frederick website. Work Sessions are not livestreamed. The livestream for the regular meeting can
be accessed at www.frederickco.gov/civicmedia
Public Comment will only be taken in person unless an accommodation is requested through the
Town Clerk’s Office. If you require an accommodation or have questions about making public
comment please contact the Town Clerk’s Office:
Kelly Green, Deputy Town Clerk
[email protected]
720-382-5500
Or
Emily Nitcher, Assistant Town Clerk
[email protected]
720-382-5500

Built on What Matters.

Town of Frederick
Board of Trustees Agenda
Frederick Town Hall
Board Chambers
401 Locust Street
Tuesday, February 13, 2024

6:00 P.M.
Work Session
Snow Program Update
People and Culture / Risk Management Update
7:00 P.M.
Regular Meeting
Call to Order – Roll Call:
Pledge of Allegiance:
Approval of Agenda:
Special Presentations:
Public Comment: This portion of the agenda is provided to allow members of the audience to
provide comments to the Town Board. Please sign in and the Mayor will call you. If your
comments or concerns require an action, that item(s) will need to be placed on a later Agenda.
Please limit the time of your comments to three (3) minutes.
Staff Reports:
A. Administrative Report – Bryan Ostler, Town Manager
Consent Agenda: Consent Agenda items are considered to be routine and will be enacted by one
motion and vote. There will be no separate discussion of Consent Agenda Items unless a Board
member so requests, in which case the item may be removed from the Consent Agenda and
considered at the end of the Consent Agenda.
B. List of Bills – Kurtis Adams, Finance Director
C. January 09, 2024 Minutes – Emily Nitcher, Assistant Town Clerk

Built on What Matters.

D. January 23, 2024 Minutes – Emily Nitcher, Assistant Town Clerk
Action Agenda:
E. Resolution 24-R-08 A Resolution of the Town of Frederick, Colorado, Accepting a Grant of
Permanent Easement from Town of Firestone– Zack Robertson, Civil Engineer
F. Resolution 24-R-09 A Resolution of the Board of Trustees Approving the Town of Frederick
Youth Commission Bylaws Governing the Operations of the Commission – Anthony Bixby,
Accountant II/ Payroll Administrator
G. Resolution 24-R-10 A Resolution of the Board of Trustees of the Town of Frederick Approving
Bylaws Governing the Operations of the Planning Commission – Christine Francescani, Deputy
Town Attorney
Discussion Agenda:
H. Legislative Update – Ryan Johnson, Assistant Town Manager
Mayor and Trustee Reports:
Executive Session:
I. For the purpose of determining positions relative to matters that may be subject to negotiations,
developing strategy for negotiations, and/or instructing negotiators under C.R.S. Section 24-6402(4)(e)(1) regarding floodplain and stormwater issues.
J. For a conference with the Town Attorney for the purpose of receiving legal advice on specific
legal questions under C.R.S. Section 24-6-402(4)(b) regarding oil and gas.

Adjournment:

Town of Frederick

Admin Report 2.13.24
___________________________________________________________________
Upcoming Board of Trustees Work Sessions:
The following is the schedule for upcoming meetings, though topics are subject to be changed or
rescheduled:
•
•
•
•
•

February 6, 2024 – Work Session
February 13, 2024 – Regular Meeting
February 20, 2024 – Work Session
February 27, 2024 – Regular Meeting
March 5, 2024 – Work Session

Effective, Efficient & Strategic Government Operations
•

Landon Ridgeway obtained his Certified Operator Pesticide Applicator’s License with the State of
Colorado.

•

Several employees in Parks and Open Space attended the 2024 PGA of America Conference, as
well as the 2024 Golf Course Superintendent’s Association of America Conference. These
conferences host a wealth of educational seminars to improve our golf and turf maintenance
and business operations.

•

Training:
o PII/IT ongoing
o ICMA webinar – Strategic Planning in the Age of AI, January 23

Community and Economic Vitality
•

Attendance at Toro’s ribbon cutting ceremony.

•

Silverstone Marketplace signs completed and posted.

•

The third and final concept for Frederick Recreation Area will be released to the public in midFebruary. The Board of Trustees and PROST Commission will receive the draft during that time
as well. Staff will work with the project partner to engage the community on this last concept
which will be refined into the final site design during summer.

•

The Crist Park re-design is open for community engagement as a part of the third
Comprehensive Plan survey.

Built on What Matters.

•

A Request for Proposals was issued to create a conceptual site plan with cost estimates for the
Mendoza Open Space in January. Staff will have a project partner selected in late February. The
purpose of this site plan is to gain community input and awareness of this regional park and
open space and to begin gathering development fees for future construction costs.

•

A Request for Proposals will be issued for a revision to the 2021 Parks, Open Space and Trails
Master Plan in early February. Dubbed “Go Outdoors Frederick 2050,” this plan’s primary
purpose is to guide parks and open space improvements and developments for the next 25
years, by building upon the existing 2010 and 2021 POST Master Plans. The plan will provide
guidance on: improvements to the Town’s neighborhood and pocket parks; the Town’s open
spaces; abandoned oil and gas sites; to develop a strategic and sustainable funding strategy for
all park and open space operations, staffing and capital improvements; to develop a more
robust Trails Master Plan; provide public engagement strategies for improving existing open
space maintenance to improve wildlife habitat and public use; among other things. Staff have
completed preliminary planning work on all of these areas and will be soliciting a project partner
to help drive finalization by January 2025.

•

The Parks Department’s 2023 Annual Report and 2024 Action Plan were approved by the PROST
Commission in January and are available on the Town’s website on the Parks and Open Space
Planning page.

•

The following is a list of all active development applications under review by the Town’s Planning
Department, Engineering Department, Legal Counsel, Frederick-Firestone Fire Protection District,
and external review agencies.

Project Name
(Date of Application)
Bear Industrial Business
Park, Replat 3, Block 1, Lot 8
(2/21/23)

General Location
4210 Bruin Street

Bear Industrial Business
Park, Replat 4, Lot 12A
(1/2/24)

4109 Bruin Boulevard

Carriage Hills Filing 1, Replat
A, Block 6, Lot 1 – 10
(3/6/23)

6500 – 6554 11th Street

Clearview Villages
(10/31/23)
CWCWD 30” Waterline
Easement
(9/29/22)

Southwest corner of
Godding Hollow and Silver
Birch
Between Tipple Parkway
and Highway 52 from
Colorado Boulevard to
Wheatland Boulevard.

Dreamers Ridge Phase 1,
Replat A
(7/3/23)

Southwest of Godding
Hollow and Colorado 5.

Eagle Business Park Filing
4C, Lot 1
(1/16/24)

7200 Eagle Boulevard

Eagle Business Park Filing 5,
Lot 3&4
(10/16/23)
Evezich Amendment 2, Lot
3A
(10/23/23)

4609 & 4701 Falcon Place
131 Aspen Drive

Brief Description
Proposed 14,400 sf
warehouse/office building
for an excavation company.
Proposed warehouse/office
building for construction
contracting company with
outdoor storage component.
Building design review for
single family detached and
attached housing.
Water demand analysis for
the subdivision.

Project Type
Site Plan

Site Plan
Construction Document
Review
Water Demand Analysis

30” waterline easement
proposed.
Proposed new tracts B, C and
a new Lot 1. Lot 1 proposed
as a 70-acre residential
estate lot.
Create a site plan document
which reflects changes
already made to the site
such as the lot expansion.
Proposed St Vrain Sanitation
District administration
maintenance facility.
Proposed “Brigit’s Village” 40
unit affordable mixed-use
residential building.

Minor Subdivision

Site Plan Amendment
Subdivision Amendment;
Site Plan
Site Plan

Project Name
(Date of Application)
Frederick West Business
Center, Filing 2., Block 2, Lot
6
(1/2/24)

General Location

Brief Description

Project Type

7701 Miller Drive

Proposed building addition
to the west side of an
existing building.

Site Plan Amendment

Indian Peaks, Filing 12, Lot 1
(7/17/23)

8123 Indian Peaks Avenue

Columbine Heights
(8/9/23)

Currently “Johnson
Farms/Sindle Hill Energy
Minor”

Meadowlark Business Park,
Filing 3, Replat B, Block 1,
Lot 1
(12/15/23)

5681 Iris Parkway

Meadowlark Business Park,
Replat A, Block 1, Lot 2
(8/21/23)

5978 Iris Parkway

Miners Park Town Centre
(3/6/23)

Northeast corner of
Colorado Boulevard and
Highway 52.

Silverstone Filing 7

Currently “Miner’s Village
Filing 1”

Nelson Farms

Northeast corner of I-25
and Highway 52.

No Name Creek Estates,
Filing 1, Replat C, Block 14,
Lot 1-3
(11/27/23)
Park n Ride Annexation
(12/26/23)
Prosperity
(12/8/23)
Raspberry Hill Business Park
Lot 12
(10/17/23)

Eastern part of No Name
Creek
Northwest corner of I-25
and Highway 52
Southeast of Tipple
Parkway and Ridgeway
Boulevard
8208 Raspberry Way

Raspberry Hill Business Park
Lot 15
(12/15/23)

8360 Raspberry Way

Shores on Plum Creek
(6/20/22)

Northwest of Highway 52
and Colorado 3 ¼

Proposed replacement of
aboveground extended
detention basin with an
underground detention
facility and the modification
of right-of-way landscaping
with a waterwise design.
Proposed single family
detached residential
community.
Proposed 6,000 sf storage
warehouse addition.
Proposed 20,250 sf industrial
building as phase 1. Phase 2
to include addition of
outdoor storage area. Phase
3 to include removal or
storage to be replaced with
20,500 sf building and
additional parking.
Planned development
directly south of downtown
Frederick.
Proposed development of
581 single home residential
lots.
Proposed development of
236 acres as single-family
detached, duplex, and
townhome lots.

Site Plan Amendment

Preliminary Development
Plan; Preliminary Plat
Site Plan Amendment

Site Plan

Construction Document
Review; Final Plat; Rezone
Preliminary Plat, Preliminary
Development Plan
Preliminary Plat; Preliminary
Development Plan;
Subdivision Amendment

Water demand analysis for
the three lots listed.

Water Demand Analysis

Proposed QuikTrip

MOAPI Amendment; Site
Plan; Variance

Water demand analysis for
the subdivision

Water Demand Analysis

Proposed Hyundai outdoor
vehicle inventory storage lot
and carwash.
Proposed facility for an
HVAC contractor to include a
warehouse/shop, office
space, and an outdoor
storage component.
Proposed master planned
community with
retail/commercial

Site Plan

Site Plan
Minor Subdivision;
Preliminary Plat; Preliminary
Development Plan; Rezone

Project Name
(Date of Application)

General Location

Project Type

opportunities and a wide
range of housing types.

Silverstone Commons
(9/29/23)

Currently “Silverstone
Filing 1, Block 8, Lot 1”.
Northwest of Highway 52
and William Bailey Avenue

Silverstone Marketplace
(3/6/23)

Northwest of Colorado
Boulevard and Highway
52.

Wheatlands
(4/4/22)

Currently “Brunemeier
Annexation”

Wildflower Filing 1,
Amendment 1, Block 27, Lot
2
(1/2/24)
Wyndham Hill Filing 10
(11/16/20)

Brief Description

Proposed development of a
commercial/retail project
that is cohesive with the
adjacent commercial/mixed
use property to the east.
Proposed commercial
development centered
around new King Soopers
grocer.
Proposed high-quality
residential neighborhood
that will include single-family
detached and attached
housing.

Final Development Plan

Final Development Plan;
Final Plat; Site Plan

Preliminary Development
Plan; Preliminary Plat

3833 Tipple Parkway

Proposed United Power
battery energy storage
system.

Site Plan

Currently “6855 Aggregate
Boulevard”

Proposed single family
detached housing.

Final Development Plan;
Final Plat

Dynamic, Inclusive & Connected Community
•

All Public Works employees attended the Public Works Kick-off meeting, as well as a safety
meeting. The main focus of the safety meeting was wellness and living healthy lifestyles, which
was hosted by staff from the Carbon Valley Recreation Center.

•

Monthly Newsletter: Electronic and mailer

•

Weekly Flash: Features four articles weekly

•

Daily postings on social media platforms

•

Communication and campaign planners

•

Town Event Preparation – Monthly meeting
o Event banners installed in Town kiosks
o Sponsor commitments for 2024 totaling $22,600
o 10 chainsaw carver applications
o 39 food vendor applications
o 25 market vendor applications

•

Community Partnerships
o Frederick High School Foundation meeting January 11
o CVEM meeting January 11
o Carbon Valley Rec Center - Connect on Snow Buddies Program
o Carbon Valley Volunteer Fair on Saturday, January 27, hosting 21 nonprofit
organizations with 54 engaged participants in attendance committing to volunteer
positions.

o
o

Initiate annual intern recruitment process
Local Emergency Planning Committee of Weld County) LEPC Meeting January 25

•

Website Updates
o Update 2024 Scholarship webpage and online form
o Progress on website redesign and miscellaneous page updates

•

Town App
o Monthly Analytics Report

•

Interdepartmental Collaboration
o Departmental project support
 Comms & Engagement KPI updates for financial report
 Community Notification (letter) regarding sanitation survey
 Town 2023 Annual Report completed
 Strategic Planning mtg
 Innovation Team mtg
 2024 Scholarship mtg Jan. 24, comms campaign, submission support
 Comms campaign - Frederick Forward – survey 3
 Comms campaign - Water Conservation Programs
 Process Mapping for CRM Sumit a Report
 Support Town Clerk’s office Election items and Comms campaign for Election
 Attend Leadership Partnership meetings
 PIO comms notifications: water leak, crash, snow event, FFFPD – gas line work

•

Board Meeting
o Attendance at Board meetings to ensure Town communications align with Board’s vision
and work in progress
o Closed captioning on meeting recordings

•

Board Room photography proposal completed.

•

A message from Director of People & Culture Noël Mink:
o

Board of Trustees—This week marks the fourth week at the Town of Frederick. I have
spent my first month meeting with leaders and employees in the town to hear about
needs and concerns. I have worked with my supervisor, Jason Leslie, to develop my
30/60/90-day goals and highlights for 2024 and 2025. My focus in the first 90 days is in
three central areas. The first is the Compensation and Classification study. This includes
things like a pay philosophy/policy, leader and employee education, and implementation.
My second focus is policy. I am partnering with Jason Meyers and other key stakeholders
to rework the employee handbook. This will essentially be a complete re-write to
modernize our handbook building a solid foundation for the future while aligning to our
town values. We are currently undergoing a risk analysis to develop a plan on to complete
the re-write in addition to employee training. The last focus area is training for our
employee base with intentional thoughtfulness towards our leaders. Equipping
employees at all levels with the tools they need to be successful. I am looking forward to
spending time with you at soon to be scheduled study session so I can provide a full
briefing on compensation and classification.

Strategic, Reliable and Sustainable Infrastructure
•

Parks maintenance staff have been working on tree pruning, open space cleanups and Milavec
Dam maintenance this month.

•

Golf maintenance staff are working through winter equipment maintenance and projects on the
golf course, including capital irrigation repairs.

•

Streets and Stormwater staff completed yearly ditch cleaning projects in Eagle Valley, No Name
Creek, and Fox Run.

•

Replacement of street signs, stop signs, and posts has taken place in the Countryside and
Savannah subdivisions.

•

Streets staff repaired the school crossing flashers and replaced its computer module on Godding
Hollow for Legacy Elementary; they also replaced three street signs damaged in traffic accidents.

•

Road maintenance teams have been conducting street sweeping operations, repairing potholes,
and clearing up roadside debris.

•

The last of the Christmas lights along Fifth Street and Colorado Boulevard have been removed.

•

Maintenance crews assisted the Police Department in shutting down the on-ramp to I-25 using
barricades after a tractor trailer overturned.

•

A pad was poured for Frederick High School’s January 30th wood carving.

•

Water staff have been working on water leak concerns for local businesses and residents; they
also responded for a water break inside an unoccupied home to shut it down for the
homeowner.

•

Fleet is down to the final three units being repaired from hail damage.

•

After a few upfits by Fleet, a new Ford Ranger has been delivered to the Engineering
Department. The new Chevrolet Blazer also arrived and is in service at Town Hall.

•

Fleet has been working with different vendors on getting quotes for heavy equipment and
trucks. A purchase order has been signed with John Deere for a new loader.

•

All GeoTab GPS units have been installed in the snow plow trucks; all plow trucks are now data
logging and can now track usage. I.T. is working on producing a map of the plows in use, which
will be a fantastic tool for Fleet to utilize.

Safe and Secure
•

Chief Todd Norris was reappointed for a 2-year term on the Weld County Regional
Communications Center 911 Authority Board. The Board consists of department heads from
many of the fire/EMS and law enforcement agencies across Weld County that utilize the
dispatching services of the Communications Center. As a voting member, Chief Norris attends
monthly meetings and has decision making capacity for changes in policy and procedure that
impact his officers’ daily job duties.

•

Sergeant Herbert and Officer Farson recently attended the Northern Colorado Police Job Fair
and had several positive interactions with candidates interested in Frederick PD. The next round
of officer interviews is scheduled for February 8th, and the department currently has four
immediate openings for officers as well as two academy positions to fill prior to August. In
addition to attending recruitment events and job fairs, the department is partnering with Public
Information Officer Renae Lehr and her team to enhance recruitment materials, including a

pamphlet to hand out at events, a new informational web page, and eventually a video
highlighting the department and all we have to offer.
•
•
•
•
•

Police Recruitment Brochure
PD Annual Report print
Meet with PD regarding post contact survey for Comms campaign
Collaborate with PD regarding Recruitment webpage
Process weekly Police Case Report

Fiscally Responsible Governance
•

Finance is currently focused on wrapping up 2023 year-end activities and writing and assembling
the 2024 budget book.

1800DRYCLEAN NORTH METRO DENVER
21ST CENTURY EQUIPMENT LLC
4 RIVERS EQUIPMENT LLC
5STARWASHCV LLC
AAA PEST PROS LLC
ACE HARDWARE OF FIRESTONE
ACTIVE THREAT TRAINING GROUP LLC
ACUSHNET COMPANY
ADAM MARCOVICH
ADAMSON POLICE PRODUCTS
AGFINITY
ALERT / SAM
ALI VANDEUTEKOM
ALL COPY PRODUCTS INC
ALTITUDE AWARDS AND APPAREL
AMANDA DEBORD
AMERICAN EAGLE DISTRIBUTING
APPLIED SOFTWARE TECHNOLOGY LLC
ASCAP
ASPHALT SPECIALTIES CO INC
AVI PC
AXIS SURVEYING & LAND SERVIECS LLC
AXON ENTERPRISE INC
BETTER BUSINESS CLEANING
BK TIRE, INC.
BLACK HILLS ENERGY
BOBCAT OF THE ROCKIES
BREAKTHRU BEVERAGE COLORADO
CALLAWAY GOLF
CAPITAL BUSINESS SYSTEMS INC
CARBON VALLEY CHAMBER OF COMM.
CARBON VALLEY ROTARY CLUB
CENTRAL WELD COUNTY WATER DIST
CENTRAL WELD CTY WATER DIST
CERVANTES CONCRETE
CINTAS CORPORATION
CITY OF GREELEY
CIVIC PLUS
COLORADO ASSOC. OF PERMIT TECHNICIANS
COLORADO BARRICADE CO
COLORADO GOLF & TURF
COLORADO STATE UNIVERSITY
COLORADO WATER CONGRESS
COMCAST CABLE
COMCAST PHONE
COMMUNITY COUNSELOR INC
CORKAT DATA SOLUTIONS LLC
COSTAR REALTY INFORMATION INC
CURALINC HEALTHCARE
CUSTOM TRUCK ONE SOURCE LP
DAKOTA CUSTOM TURF LLC
DANA KEPNER CO
DATASHIELD CORPORATION
DENVER METRO CHAMBER OF COMMERCE
DESIGN CONCEPTS CLA INC
DLT SOLUTIONS LLC
DUNAKILLY MANAGEMENT GROUP CORP

Town of Frederick - List of Bills
December 29, 2023 - January 25, 2024
Uniform cleaning services
Mower equipment
Equipment repairs and parts
Car wash fees
Pest control
Supplies
Rifle Training Class
Golf shop merchandise
Dirt hauls
Police equipment
Fuel and tank maintenance
ALERT SAM membership dues
Reimbursement for medical premium
Postage meter ink
PW uniforms
Planning contract services
Beverage order for restaurant
Bluebeam Revu complete renewal
Music licensing
Hydrant Meter deposit refund
Colorado Blvd & Bella Rosa Drainage Projects
Mendoza Open Space/ Land title survey
Police equipment & license
Monthly cleaning service
Tire disposal
Natural gas utility
Equipment maintenance supplies
Beverage order for restaurant
Golf shop merchandise
Town copier lease payment
Sponsorship - Casino Night
Membership dues
Water purchased
Plant Investment fee reimbursement
Fence repair
PW mat service and uniforms
NOCO Job Fair
Subscription renewals and additions
CAPT membership
Street signs
Parts for equipment repair
Detailed testing
Membership dues
Internet service for Town facilities
Town wide internet service
Counseling services
Adobe Acrobat Pro software/ GIS server
Monthly subscription
SupportLinc Employee Assistance Program
Bucket truck repairs
SIP Grinder set
Water meter and hydrant supplies
Document Shredding
Delegate fee for a 2023 recruitment trip
RFP Development Assistance/CP Master Plan
Civil 3D Government Subscription
Owner's representation services

244.55
430.16
8,305.49
897.30
85.00
1,611.71
598.00
469.62
1,400.00
44,453.52
10,981.47
100.00
86.00
289.95
1,354.50
840.00
0.79
4,940.00
434.00
4,500.00
5,167.50
13,500.00
75,676.80
5,856.00
20.00
5,471.47
1,790.35
557.34
1,246.09
2,295.97
500.00
400.00
70,289.60
12,000.00
2,250.00
573.15
250.00
14,225.25
25.00
19,454.00
307.41
575.00
551.00
1,924.95
2,655.00
375.00
1,868.37
590.00
931.50
1,981.37
50,000.00
18,444.51
65.00
2,000.00
40,529.49
9,962.60
3,285.00

Town of Frederick - List of Bills
December 29, 2023 - January 25, 2024
DYNAMIC BRANDS
Golf cart supplies
E & G TERMINAL INC
Supplies
EDUARDO LOPEZ
Equipment Loan Program
ELDORADO ARTESIAN SPRINGS INC
Water delivery service
ELEMENT WATER CONSULTING INC
Water Engineering Services
ELEVATED PUBLIC SAFETY
Vehicle equipment
ELITE HOOD CLEANING & FIRE PROTECTION CO Kitchen hood system repair
EMILY C JOHNSON PLLC
Counseling services
EMPLOYERS COUNCIL SERVICES INC
Employment Law Posters
ENGLAND THIMS & MILLER INC
Esri GIS & Cartegraph Asset Management
ENTENMANN-ROVIN CO
Police badge
ENTERPRISE FM TRUST
Vehicle lease program
ENVIRONMENTAL SYSTEMS RESEARCH INST.
ESRI Annual Subscription
ENVIROSERVE INC
Disposal of pesticides and chemicals
ENVIROTECH SERVICES, INC.
Ice Slicer
FACTORY MOTOR PARTS CO
Supplies
FAIRFIELD AND WOODS PC
Legal services
FASTENAL COMPANY
Supplies
FLOCK SAFETY
Flock cameras
FORSGREN ASSOCIATES INC
Non/Potable Water Infrastructure Master Plan
FREDERICK FIRESTONE FIRE PROTECTION DIST
EMC/EMD/EOC support services
FREEDOM MAILING SERVICES LLC
WQR inserts and postage
GLOBAL INDUSTRIAL
Maintenance shop improvements
GREEN MILL SPORTMAN'S CLUB
Range use
GREEN MOUNTAIN PROMOTIONS
Marketing materials for golf expo
HAIL PRO COLLISION LLC
Vehicle hail damage
HARDLINE EQUIPMENT
Sweeper equipment
HEADSTRONG COUNSELLING LLC
Counseling services
HIGH COUNTRY BEVERAGE
Canned beer for restaurant
HOLCIM WCR INC
2023 Pavement Maintenance/Retainage
HOME DEPOT CREDIT SERVICES
Supplies
ICMA
ICMA membership renewal
IMAGEFIRST HOSPITALITY
Linen service for restaurant
INFOSEND INC
UB statements, postage and newsletters
INNOVATE! INC
GIS support
INTERSTATE FORD
Vehicle repair supplies
INTERSTATE RENTAL & SALES, INC.
Equipment rental - Manlift
JC GOLF ACCESSORIES
Golf shop merchandise
JUAN HERRERA
Restitution payment
KANSAS GOLF AND TURF INC
Parts for equipment repair
KP & ASSOCIATES
Retail Consulting Services
KYLE A RICHARDS
Livestream BOT meeting
LEXIPOL LLC
Annual membership & policy manuals
LONGMONT HUMANE SOCIETY
Animal impound fees
LUKE JOHNSON
Reimbursement for Police Academy supplies
MAC EQUIPMENT INC
Supplies
MADISON MCINTOSH
Reimbursement for Christmas supplies
MARONEY CONSULTING SERVICES LLC
Responsible alcohol beverage training
MAX DAFFRON
Mileage reimbursement - NOCO Redi Retreat
MOSES WITTEMYER HARRISON & WOODRUFF
Legal services
MOTOROLA SOLUTIONS INC
Police radios with accessories
NEW CONSOLIDATED LOWER BOULDER RESERVO Capital Stock Assessments Common/Preferred
NORTH RANGE BEHAVIORAL HEALTH
Portion of Co-Responder MOU
NORTHERN CO. WATER CONSERVANCY DISTRICT NISP
O.J. WATSON COMPANY INC
Work truck service body cab and installation
OCCUPATIONAL HEALTH CENTERS
Pre-Employment Screening
O'KEEFE PUBLISHING INC
Advertising in divot magazine

58.78
101.45
2,000.00
139.30
62,174.57
1,591.55
25.00
100.00
354.00
1,800.00
233.75
51,647.99
34,260.00
1,661.25
3,686.28
606.16
5,544.00
42.06
27,700.00
37,137.90
37,535.25
2,686.63
21,740.27
450.00
631.50
69,606.05
3,593.84
100.00
56.85
79,198.85
1,081.40
1,141.21
273.91
3,592.73
4,302.18
78.70
1,928.81
186.06
200.00
123.94
2,400.00
150.00
11,833.65
1,052.25
46.19
31.40
112.46
400.00
32.50
19,314.00
26,620.55
19,329.79
12,500.00
1,774,500.00
33,765.00
164.00
300.00

OPENGOV INC
O'REILLY AUTOMOTIVE INC
P & W GOLF SUPPLY LLC
PAUL C BENEDETTI
PAUL MCHUGH
PAYPOINT HR LLC
POLCO
POLICE AND SHERIFFS PRESS INC
PRAIRIE MOUNTAIN MEDIA
PRE ACTION FIRE INC
PRINT EXPERTS
PRO GOLF REPAIR LLC
RAFTELIS
RAMEY ENVIRONMENTAL COMPLIANCE
RANGE SERVANT AMERICA INC
RED DOG RADIOS LLC
REIF & HUNSAKER PC
RICK ENGINEERING COMPANY - COLORADO
RINGCENTRAL INC
SAFEWAY
SESAC
SI PRODUCTS LLC
SIERRA FEDDER
SIGNALFIRE TELEMETRY INC
SMITH ENVIRONMENTAL & ENGINEERING
SPORT & FITNESS INC
ST VRAIN SANITATION DISTRICT
STAPLES ADVANTAGE
TEENA ESTRADA
TELOS ONLINE INC
THOMAS MANN
TLO LLC
TRAFFIC SIGNAL CONTROLS INC
TRANSWEST TRUCK
TRI-TECH FORENSICS INC
TRT CONSTRUCTION
TRUEPOINT SOLUTIONS LLC
TWIN PEAKS GARAGE DOORS LLC
TYLER TECHNOLOGIES
U.S. POSTAL SERVICE (CMRS-FP)
UNITED POWER
UNIVERSITY AUTO PARTS INC
UPPER CASE PRINTING, INK.
UTILITY NOTIFICATION CENTER OF COLORADO
VERIZON WIRELESS
VIA MOBILITY SERVICES
VICTIM ASSISTANCE FUND
WARD ELECTRIC COMPANY INC
WASTE CONNECTIONS OF COLO INC
WELD COUNTY
WELD COUNTY CHIEF'S OF POLICE ASSOC
WELD COUNTY DEPARTMENT OF PUBLIC
WELD COUNTY INFORMATION TECHNOLOGY
WEX BANK
WILLDAN FINANCIAL SERVICES

Town of Frederick - List of Bills
December 29, 2023 - January 25, 2024
Open Gov Asset Domain/Use
Vehicle maintenance supplies
Golf course range supplies
Legal Services - FURA
Plan Review fee refund
Compensation analysis
Engage subscription
Photo IDs
Publishing costs
AES Quarterly Monitoring
Printing services
Pro Golf services
Core services business plan
ORC Services Distribution System
Golf equipment
Vehicle two-way radio installation
Legal services
Downtown Outdoor Recreation Master Plan
Town phone system
Supplies
Music licensing
Staff uniforms
Mileage reimbursement
Sim/Extend Data Plan - Cloud Connectivity
Frederick GW Impacts Study
Maintenance of gym equipment
03463-01 Police Department
Desk chair
Tuition reimbursement
Back-up link
Restitution payment
Investigation fees
Signal control supplies
Shop supplies
Supplies
Office door replacement
System Configuration and support
Garage door repair
Court Management, Insite fees and UB calls
Postage for meter machine
Electric utility
Vehicle maintenance supplies
Printing services
Water locates
Wireless services
Transportation
CVMVAP - VALE Grant reimbursement
Electrical work for maintenance shop
Monthly trash & recycle service
Annual Dispatch Services/Radio Maintenance
Membership dues
Water testing
Computer software RSA tokens
Fuel
Water Rate Study
Total

20,780.65
380.77
1,342.22
4,800.00
3,287.54
16,000.00
5,500.00
195.85
1,093.69
525.00
850.70
525.50
19,851.50
894.23
5,031.00
8,631.30
364.86
28,856.89
3,810.92
228.51
581.00
419.52
68.75
1,440.00
3,486.58
200.00
5,129.54
1,006.60
2,105.88
75.00
1,000.00
220.80
24.00
89.86
59.00
2,850.00
2,871.60
472.00
21,963.95
700.00
7,346.17
127.28
660.87
532.77
8,675.23
4,800.00
2,333.27
4,340.00
1,074.99
90,004.60
950.00
504.00
930.00
1,216.87
8,400.00
3,111,152.05

Town of Frederick Board of Trustees
Regular Board Meeting Minutes
Frederick Town Hall, 401 Locust Street
January 09, 2024

Call to Order: At 7:04 p.m. Mayor Crites called the meeting to order and requested roll call.
Roll Call: Present were Mayor Crites, Mayor Pro Tem March, Trustee Lamach, Trustee teVelde, Trustee
Padia, and Trustee Brown.
Also present were Town Manager Bryan Ostler, Deputy Town Manager Jason Leslie, and Town Attorney
Jason Meyers.
Pledge of Allegiance:
Approval of Agenda:
Special Presentations:
Dr. Haddad, Superintendent St. Vrain Valley School District.
Public Comment:
Staff Reports:
Administrative Report: – Bryan Ostler, Town Manager
Consent Agenda:

November 28, 2023 Minutes – Emily Nitcher, Assistant Town Clerk
December 05, 2023 Minutes – Emily Nitcher, Assistant Town Clerk
December 12, 2023 Minutes – Emily Nitcher, Assistant Town Clerk
Resolution 24-R-01 Establishing Posting Places for Meetings and Legal Notices – Kelly
Green, Deputy Town Clerk
Motion by Trustee Lamach and seconded by Trustee Padia to approve the consent agenda.
Upon roll call vote, motion passed unanimously.
Action Agenda:

Built on What Matters.

Resolution 24-R-02 Certification of Mill Levies - Kurtis Adams, Finance Director
presented. Motion by Mayor Pro Tem March and seconded by Trustee teVelde to approve
Resolution 24-R-02.
Upon roll call vote, motion passed unanimously.
Resolution 24-R-03 Consideration of CDOT IGA for the WCR 13 and WCR 20
Intersection Operation Improvement Project DRCOG Grant – Jason Berg, Civil Engineer
presented. Motion by Mayor Pro Tem March and seconded by Trustee Padia to approve
Resolution 24-R-03.
Upon roll call vote, motion passed unanimously.
Mayor and Trustee Reports:
Executive Session:
At 8:00 pm Motion by Trustee Lamach and seconded by Trustee Brown to move into Executive Session.
For the purpose of determining positions relative to matters that may be subject to negotiations,
developing strategy for negotiations, and/or instructing negotiators under C.R.S. Section 26-6402(4)(e)(1) regarding Miners Park.
At 9:07 the executive session ended and returned into regular session.
Adjournment:
There being no further business of the Board. Mayor Crites adjourned the meeting at 9:08 p.m.

Approved by the Board of Trustees:
ATTEST:
_______________________________
Kelly Green, Deputy Town Clerk

_____________________________
Tracie Crites, Mayor

Town of Frederick Board of Trustees
Regular Board Meeting Minutes
Frederick Town Hall, 401 Locust Street
January 23, 2024

Call to Order: At 7:00 p.m. Mayor Pro Tem March called the meeting to order and requested roll call.
Roll Call: Present were Mayor Pro Tem March, Trustee Lamach, Trustee teVelde, Trustee Padia, Trustee
Mahan, and Trustee Brown.
Also present were Town Manager Bryan Ostler, Deputy Town Manager Jason Leslie, and Town Attorney
Jason Meyers.
Pledge of Allegiance:
Approval of Agenda:
Special Presentations:
Public Comment:
Abbigail Herbert – Introduction for the Carbon Valley Parks and Recreation District Board. Invited the
Town of Frederick Board of Trustees to attend the Carbon Valley Parks and Recreation District Meeting
on February 07, 2024.
Tina Martin – Introduction for the Carbon Valley Parks and Recreation District Board. Invited the Town
of Frederick Board of Trustees to attend the Carbon Valley Parks and Recreation District Meeting on
February 07, 2024.
Staff Reports:
Administrative Report: – Bryan Ostler, Town Manager
Golf Update – Tim Schwartz, Golf Course General Manager
Consent Agenda:

List of Bills – Kurtis Adams, Finance Director
Resolution 24-R-04 A Resolution of the Town of Frederick, Colorado Authorizing the
Mayor to Execute an Application to Northern Colorado Water Conservancy District for an
Annually Renewable Perpetual Water Contract for Right to use C-BT Shares – Sarah
Watson, Civil Engineer.

Built on What Matters.

Motion by Trustee Lamach and seconded by Trustee Brown to approve the consent
agenda.
Upon roll call vote, motion passed unanimously.
Action Agenda:

Re-appointment of Parks, Recreation, Open Space and Trails Commissioners -Colby
Johnson, Parks Director presented. Motion by Trustee Lamach and seconded by Trustee
Mahan to approve the Re-appointment of Parks, Recreation, Open Space and Trails
Commissioners.
Upon roll call vote, motion passed unanimously.
Resolution 24-R-06 A Resolution of the Town of Frederick, Colorado to Award a
Contract for Addition of Two Pumps to the West Pump Station and Authorizing the Town
Manager to Execute the Contract– Sarah Watson, Civil Engineer presented. Motion by
Trustee Mahan and seconded by Trustee Padia to approve Resolution 24-R-06.
Upon roll call vote, motion passed unanimously.
Resolution 24-R-07 A Resolution of the Town of Frederick, Colorado Authorizing the
Mayor to Execute the Twentieth Interim Agreement with the Northern Integrates Supply
Project Water Activities Enterprise (NISP) – Sarah Watson, Civil Engineer Presented.
Morion by Trustee Padia and seconded by Trustee teVelde to approve Resolution 24-R07.
Upon roll call vote, motion passed unanimously.
Mayor and Trustee Reports:
Trustee Lamach mentioned the TORO Robotics Ribbon cutting.
Trustee Padia provided a DRCOG Update.
Trustee Mahan informed the board that there will be a Miner’s Day Committee Meeting next month.
Executive Session:

At 7:49 pm Motion by Trustee Mahan and seconded by Trustee Lamach to move into Executive Session.\
Upon roll call vote motion passed unanimously.
For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal
questions under C.R.S. Section 24-6-402(4)(b) regarding oil and gas.
At 8:52 pm motion by Trustee Padia and seconded by Trustee Brown to end the executive session return
into regular session.
Upon roll call vote, motion passed unanimously.
Adjournment:
There being no further business of the Board. Mayor Pro Tem March adjourned the meeting at 8:55 p.m.

Approved by the Board of Trustees:
ATTEST:
_______________________________
Kelly Green, Deputy Town Clerk

_____________________________
Tracie Crites, Mayor

TOWN OF FREDERICK
Board of Trustees
Action Memorandum
Tracie Crites, Mayor

Dan March, Trustee
Mark Lamach, Trustee
Kevin Brown, Trustee

Adam Mahan, Trustee
Windi Padia, Trustee
Chad teVelde, Trustee

Firestone Trail Drainage Easement
____________________________________________________________________________________
Agenda Date:

Town Board Meeting - February 13, 2024

Attachments:

a.
b.

Resolution 24-R-08
Drainage Easement

Finance Review:

N/A
Finance Director

Submitted by:

Zackery Roberson_______________
Stormwater Engineer

Approved for Presentation:

Bryan Ostler
Town Manager

Quasi-Judicial

Legislative

Administrative

Strategic Plan Alignment:

Strategic, Reliable & Sustainable Infrastructure - This request aligns with the Town’s
Infrastructure strategy. The easement will allow for drainage improvements to be constructed allowing
infrastructure to be built that will increase flood-carrying capacity and protect Colorado Boulevard.

Built on What Matters.

Summary Statement:
Per the drainage analysis for the Colorado Boulevard CIP. Drainage improvements need to take place on
Firestone's property. Before we can install infrastructure, a drainage easement between the two Towns
needs to be executed.
Detail of Issue/Request:
Per the OSP drainage improvements need to take place under Colorado Blvd. During the analysis, it was
determined that a berm is needed to direct the flow to the proposed box culvert. Without the berm, water
would simply flow past the proposed culvert and would make an unsafe condition during a flood event.
Before drainage improvements can be installed, an easement across Firestone's property is required.
Considering it is the Town of Fredericks's infrastructure we will be taking on the long-term maintenance
for stormwater improvements.
Legal Comments:
Frederick and Firestone Legal have reviewed the easement. The two towns are in agreement.
Alternatives/Options:
1. Proceed with the easement- Frederick will sign the easement. Engineering staff will take the
document before the Board of Firestone for final execution.
2. Deny the easement – This means the drainage improvements will not be constructed. Leaving
Colorado Boulevard vulnerable to future flooding events.
Financial Considerations:
The improvements will require maintenance from time to time. This will expand the maintenance
responsibility for Public Works crews.
Staff Recommendation:
Staff recommends option one (1) to proceed with the easement. As this, I will allow for drainage
improvements.

TOWN OF FREDERICK, COLORADO
RESOLUTION NO. 24-R-08
A RESOLUTION OF THE TOWN OF FREDERICK, COLORADO, ACCEPTING A
GRANT OF PERMANENT EASEMENT FROM TOWN OF FIRESTONE
WHEREAS, the Town of Firestone (“Grantor”) is the owner of certain real
property described as:
COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 19; THENCE
SOUTH 01°31'44" EAST, A DISTANCE OF 1165.10 FEET TO A POINT ON THE EASTERN
RIGHT OF WAY LINE OF COLORADO BOULEVARD AND THE WESTERLY
PROPERTY LINE BELONGING TO THE TOWN OF FIRESTONE AS DESCRIBED IN
BOOK 320 PAGE 187 OF WELD COUNTY; BEING THE POINT OF BEGINNING;
1. THENCE SOUTH 75°04'06" EAST, A DISTANCE OF 155.48 FEET TO THE EASTERN
LINE OF SAID PROPERTY;
2. THENCE SOUTH 00°04'19" EAST, A DISTANCE OF 202.63 FEET ALONG SAID
EASTERLY PROPERTY LINE TO A POINT;
3. THENCE LEAVING SAID PROPERTY LINE NORTH 90°00'00" WEST, A DISTANCE OF
18.63 FEET TO A POINT;
4. THENCE NORTH 00°00'00" EAST, A DISTANCE OF 51.81 FEET TO A POINT;
5. THENCE NORTH 90°00'00" WEST, A DISTANCE OF 131.67 FEET TO A POINT ON
THE WESTERLY LINE OF SAID PROPERTY AND THE EASTERLY RIGHT OF WAY
LINE OF COLORADO BOULEVARD;
6. THENCE NORTH 00°03'12" WEST, A DISTANCE OF 190.89 FEET ALONG SAID
PROPERTY LINE TO THE POINT OF BEGINNING.
WHEREAS, the Town of Firestone desires to grant, and the Town of Frederick
desires to accept, a perpetual easement for the purpose of installation of drainage
improvements adjacent to Colorado Boulevard (attached hereto) over a portion of the
Town of Firestone’s property described above.
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FREDERICK, COLORADO, AS FOLLOWS:
Section 1.

Acceptance of a Perpetual Easement.
a. The Board of Trustees approves the perpetual Easement, generally located
as set forth above and more particularly described in Exhibit A.
b. The Board of Trustees authorizes the execution of the Easement by the
Mayor on behalf of the Town of Frederick.

Section 2.

Effective Date. This resolution shall become effective immediately upon
adoption.

Section 3.

Repealer. All resolutions, or parts thereof, in conflict with this resolution
are hereby repealed, provided that such repealer shall not repeal the
repealer clauses of such resolution nor revive any resolution thereby.

Section 4.

Certification. The Town Clerk shall certify the passage of this resolution
and make not less than one copy of the adopted resolution available for
inspection by the public during regular business hours.

INTRODUCED, READ, PASSED, AND ADOPTED THIS 13th DAY OF
FEBRUARY, 2024.
ATTEST:

TOWN OF FREDERICK

By

By

Kelly Green, Deputy Town Clerk

Tracie Crites, Mayor

EXHIBIT A
Easement Agreement

UTILITY EASEMENT AND AGREEMENT
This UTILITY EASEMENT AND AGREEMENT (“Agreement”) is made and entered
into this
day of
, 2024, by and between the TOWN OF FIRESTONE,
COLORADO, a municipal corporation organized and existing under and by virtue of the laws of the
State of Colorado, whose address is 9950 Park Avenue, Firestone, Colorado, 80504 (“Firestone” or
“Grantor”) and the Town of Frederick, a Colorado statutory town whose address is 401 Locust
Street, P.O. Box 435, Frederick, Colorado 80530 (“Town” or “Grantee”).
1.
Grantor’s Property. Firestone is the owner of that certain parcel of real property (the
“Property”) located in Weld County, Colorado, legally described as Exhibit A.
2.
Grant of Easement –Consideration. Firestone grants to Grantee a perpetual, non-exclusive
easement (the “Easement”) over, under, in and across that portion of the Property as more fully
described in Exhibit A, attached to and made a part of this Agreement (the “Easement Area”),
subject to the terms and conditions set forth below.
3.
Purpose and Uses of Easement. Grantee may use the Easement: (a) to construct, install,
access, operate, use, maintain, repair, reconstruct, replace, inspect, and remove, at any time and
from time to time, Colorado Boulevard Drainage Improvements (the “Improvements”) upon,
across, over, under through and within the Easement Area; (b) to remove obstructions to the
Improvements; and (c) to mark the location of the Easement Area and Improvements by suitable
markers set and maintained in the ground. Nothing herein shall be construed to permit any
overhead utilities or any surface or underground facilities or equipment associated with any
utilities other than the Improvements within the Easement Area.
4.

Access. Grantee shall only use the existing roads for ingress and egress.

5.
Grantor’s Rights in Easement Area. Firestone reserves the right to use the Easement Area
for any purposes that will not impair, endanger or unreasonably interfere with any of the
Improvements or with Grantee’s full enjoyment of the rights hereby granted. Firestone shall not
erect or cause to be erected any permanent buildings or structures within the Easement Area
without the prior written consent of Grantee, which shall not be unreasonably withheld, with the
exception of the existing Firestone Trail and pedestrian bridge. Firestone shall hall the right to
maintain, repair, and replace the trail and bridge at anytime without written consent of Grantee.
6.

Construction.

A.
Grantee shall provide Firestone a complete set of "As-Built Plans" for the
Improvements, in paper and electronic format, within thirty days following construction and
installation of the Improvements.
B.
Grantee shall ensure that construction of the Improvements shall be undertaken by
a licensed contractor, and shall cause all work to be performed by such contractor to be in
accordance with all applicable statutes, ordinances, rules, regulations and permitting requirements.
7.

Operation and Maintenance.

A.
Grantee shall be solely responsible for the maintenance and replacement of the
Improvements now or hereafter constructed and located within the Easement Area.
B.
Upon completion of any construction work in the Easement Area, Grantee will
maintain the surface of the Easement area in compliance with any applicable weed, nuisance or
other legal requirements.
C.
Upon completing any work in the Easement Area, Grantee will make such repairs
or take such other action as may be necessary to restore the surface of the Easement Area to a
condition comparable to its condition prior to Grantee’s activities in the Easement Area, including
but not limited to the reseeding and replanting of any disturbed areas in a manner reasonably
satisfactory to Firestone, correction of any subsidence, and restoration of any other pre-existing
improvements or conditions impacted by Grantee’s activities.
8.

Liability and Responsibility.

A.
Firestone shall have no obligation to contribute to the costs or expenses of initial
construction or installation of the Improvements.
B.
Except for any negligent or willful act or omission, Firestone shall not be
responsible or held liable for damages to the Improvements resulting from any work conducted by
Firestone on the Property or in connection with performing authorized emergency repairs and
maintenance of any existing improvements on the Property.
C.
Nothing in this Easement Agreement shall be construed to be a waiver of the
limitations on liability which are provided to Firestone or the Town of Frederick under any
provision of law or the Colorado Governmental Immunity Act, C.R.S. §§ 24-10-101, et seq., as
currently enacted or subsequently amended (“CGIA”).
9.
Binding Effect - Runs With Land. This Agreement shall extend to and be binding upon
and inure to the benefit of the Parties to this Agreement and their respective successors and assigns,
including without limitation, all subsequent owners of the Property, and all persons claiming under
them. The rights and responsibilities set forth in this Agreement are intended to be covenants upon
the Easement Area and are to run with the land.
10.
Notices. Any notice, request, consent, offer or demand required or permitted to be given
in this Agreement, shall be in writing and be sufficiently given if delivered in person or sent by
mail or email, addressed to the party to whom such notice is intended to be given at the address
set forth below:

Firestone:

Grantee:

Town of Firestone
A.J. Krieger, Town Manager

Town of Frederick
Bryan Ostler, Town Manager

P.O. Box 100
Firestone, CO 80520

P.O. Box 435
Frederick, CO 80530

William P. Hayashi
Williamson and Hayashi, LLC
1650 38th Street, Suite 103
Boulder, CO 80301

Christine M. Francescani
Town of Frederick
P.O. Box 435
Frederick, CO 80530

11.
Governing Law; Venue: This Agreement shall be governed by, construed, and enforced in
accordance with the laws of the State of Colorado. Jurisdiction and venue for any actions arising
from this Agreement and any amendments hereto shall rest exclusively in Weld County, Colorado.
12.
Amendment; Waiver: No provision of this Agreement may be amended, waived or
otherwise modified without, except by a writing executed by both Parties. The waiver by any party
of a breach of any provision or condition contained in this Agreement shall not operate or be
construed as a waiver of any subsequent breach or of any other conditions hereof.
13.
Authority. Firestone warrants that it has full right and lawful authority to convey the real
property interests contained in the Easement granted above. Each party represents and warrants
to the other that it has full power and authority to enter into this Agreement and to bind itself, its
respective successors and assigns, and that no other contract or agreement to which it is a party
prevents it from executing this Agreement or concluding the transactions described herein.
14.
Entire Agreement. This Agreement constitutes the entire agreement between the Parties
hereto relating to the Easement and sets forth the rights, duties and obligations of each to the other
as of this date. Any prior agreements, promises, negotiations or representations not expressly set
forth in this Agreement are of no force and effect.
15.
Severability. If any part, term or provision of this Agreement shall be held unenforceable
or invalid, the remainder of this Easement and the application of such part, term or provision to
persons or situations other than those to which it shall have been held unenforceable or invalid
shall not be affected thereby, but shall continue to be enforceable and enforceable to the greatest
extent permitted by law.
IN WITNESS WHEREOF, the parties have executed this Utility Easement and
Agreement, effective as of the date first set forth above.
SIGNATURE PAGES FOLLOW

GRANTOR:
THE TOWN OF FIRESTONE,
COLORADO, a Colorado municipality
By:

Drew Peterson, Mayor

Date:

ATTEST:

APPROVED AS TO FORM:

Kristi Bashor, Town Clerk

William P. Hayashi, Town Attorney

GRANTEE:
TOWN OF FREDERICK,
COLORADO, a Colorado statutory town

APPROVED BY resolution _______________ at the meeting of ________________, 2022.

ATTEST:

Town of Frederick, Colorado

Town Clerk

Tracie Crites, Mayor

NW CORNER
SEC 19
T2N R67W
POINT OF COMMENCEMENT

OWNER: TOWN OF FIRESTONE
COUNTY: WELD
PARCEL NO.: 131119000013

POINT OF
BEGINNING

COLORADO BLVD

S0
1
11 °31
65 '4
.1 4"E
0'

NE 1/4
SECTION
24
T2N R68W

0

PERMANENT
EASEMENT EXHIBIT
AREA = 26,629 SF
(0.6 ACRES)

S 75
°04'0
6" E
155.4
8'

40'
SCALE 1" = 40'

NW 1/4 SECTION 19
T2N R67W

202.63'

S 00°04'19" E

190.89'

PROPERTY LINE (TYP)

N 00°03'12" W

WEST LINE NW 1/4 S19

BASIS OF BEARINGS S00°03'12"E 2649.77'

OWNER: ANADARKO E&P
ONSHORE LLC
COUNTY: WELD
PARCEL NO.: 131119200045

OWNER: SADDLEBACK GOLF
CLUB LLC
COUNTY: WELD
PARCEL NO.: 131119000005

EXISTING FOOT BRIDGE
OVER DRAINAGE CHANNEL

51.81'

SECTION LINE (TYP)

N 00°00'00" E

PROPERTY/RIGHT OF
WAY LINE

FIRESTONE PATH

131.67'
N 90°00'00" W

18.63'
N 90°00'00" W

LEGEND
PROPERTY BOUNDARY
PERMANENT EASEMENT LIMITS
EASEMENT AREA 0.61 AC
26,629 SFT
W CORNER
SEC 19
T2N R67W

FOUND SECTION CORNER

Dwg. File:F:\0504_Frederick Bella Rosa\design\0504_PRTO.dwg Layout: PERM EASEMENT AREA Plot: 12/14/23 - 7:38am

F:\0504_Frederick Bella Rosa\design\0504_PRTO.dwg, PERM EASEMENT AREA, 12/14/2023 7:38:02 AM

LEGAL DESCRIPTION
THE FOLLOWING IS A DESCRIPTION FOR A PERMANENT EASEMENT. THE PERMANENT EASEMENT WILL BE LOCATED IN THE NORTHWEST QUARTER OF SECTION
19, TOWNSHIP 2 NORTH, RANGE 67 WEST OF THE 6TH PRINCIPAL MERIDIAN. SAID PARCEL OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 19 ; THENCE SOUTH 01°31'44" EAST, A DISTANCE OF 1165.10 FEET TO A POINT ON THE EASTERN
RIGHT OF WAY LINE OF COLORADO BOULEVARD AND THE WESTERLY PROPERTY LINE BELONGING TO THE TOWN OF FIRESTONE AS DESCRIBED IN BOOK 320
PAGE 187 OF WELD COUNTY; BEING THE POINT OF BEGINNING;
1.

THENCE SOUTH 75°04'06" EAST, A DISTANCE OF 155.48 FEET TO THE EASTERN LINE OF SAID PROPERTY;

2.

THENCE SOUTH 00°04'19" EAST, A DISTANCE OF 202.63 FEET ALONG SAID EASTERLY PROPERTY LINE TO A POINT;

3.

THENCE LEAVING SAID PROPERTY LINE NORTH 90°00'00" WEST, A DISTANCE OF 18.63 FEET TO A POINT;

4.

THENCE NORTH 00°00'00" EAST, A DISTANCE OF 51.81 FEET TO A POINT;

5.

THENCE NORTH 90°00'00" WEST, A DISTANCE OF 131.67 FEET TO A POINT ON THE WESTERLY LINE OF SAID PROPERTY AND THE EASTERLY RIGHT OF WAY
LINE OF COLORADO BOULEVARD;

6.

THENCE NORTH 00°03'12" WEST, A DISTANCE OF 190.89 FEET ALONG SAID PROPERTY LINE TO THE POINT OF BEGINNING.;

THE ABOVE DESCRIBED PARCEL CONTAINS 26,629 SQUARE FEET (0.61 ACRES) MORE OR LESS.
BASIS OF BEARINGS: THE BASIS OF BEARING FOR PROJECT REFERENCE IS FROM THE WEST LINE OF THE NW 1/4 OF
SECTION 19, TOWNSHIP 2 NORTH, RANGE 67 WEST, OF THE SIXTH PRINCIPAL MERIDIAN HAVING A BEARING OF SOUTH
00°03'12" EAST, AT A DISTANCE OF 2,649.77 FEET.

Dec 14, 2023



YEARS

EXHIBIT 'A'
TOWN OF FIRESTONE
PERMANENT EASEMENT
SITUATED IN A PORTION OF THE NORTHWEST QUARTER OF
SECTION 19, T2N, R67W OF THE 6TH P.M. LARIMER COUNTY,
COLORADO
PAGE 1 OF 1

TOWN OF FREDERICK
Board of Trustees
Action Memorandum
Tracie Crites, Mayor

Dan March, Trustee
Mark Lamach, Trustee
Kevin Brown, Trustee

Adam Mahan, Trustee
Windi Padia, Trustee
Chad teVelde, Trustee

Town of Frederick Youth Commission Bylaws
____________________________________________________________________________________
Agenda Date:

Town Board Meeting – February 13th, 2024

Attachments:

a.
b.

Resolution 24-R-09
TOFYC Bylaws

Finance Review:

N/A
Finance Director

Submitted by:

Anthony Bixby
Town Liaison to the Commission

Approved for Presentation:

Bryan Ostler
Town Manager

Quasi-Judicial

Legislative

Administrative

Strategic Plan Alignment:
• Effective, Efficient & Strategic Government Operations
o A youth advisory commission for our Town to ensure a culture of efficiency, innovation,
and strategic partnerships in services to both engage the community and exceed their
expectations, exemplifying that Frederick is Built on What Matters, its people.
• Community and Economic Vitality
o The commission acts in an advisory capacity with development that may interest the
youth.
• Dynamic, Inclusive & Connected Community
o The commission increases accessibility for youth public engagement.

Built on What Matters.

Summary Statement:
This resolution will adopt Bylaws governing operations of the Commission.
Detail of Issue/Request:
This action will adopt Bylaws governing the operations of TOFYC. The Bylaws were created
specifically for Frederick but are generally similar to those of other Colorado communities.
The Bylaws outline the general purpose of the Commission, which is to:
- The Town of Frederick Youth Commission is charged with developing and recommending
policies, programs, and services that empower, support, and inform youth to create an inclusive
and vibrant community that enables and encourages youth to be active and engaged in local
government. The Commission shall study, investigate, and recommend the implementation of
programs, services, and policies on all matters related to youth while building partnerships with
individuals, groups, and organizations that impact youth and families in Frederick.
While the Commission may focus on certain specific areas of operation within this broad scope of
purpose, the Bylaws specifically encourage the Commission to advise on:
1. Frederick Arts Committee
2. Historic Preservation Advisory Committee
3. Miners Day Committee
4. Parks, Recreation, Open Space, and Trails Commission
5. Planning Commission
They also govern Membership and Election of Officers, Regular and Special Meetings, Study Sessions,
Committees, Ethics and finally, Amendments to the Bylaws.
Legal Comments:
The Town Attorney has reviewed and approved the attached Resolution and Bylaws.
Alternatives/Options:
1. Adopt the Resolution – Adopt the Resolution without change and authorize bylaws governing its
operations.
2. Adopt the Resolution with changes – Adopt the Resolution with prescribed changes and authorize
bylaws governing its operations.
3. Deny the Resolution - Advise staff on substantial changes desired to be brought back to the Board
at a future date.
Financial Considerations:
There is no financial consideration to this resolution.
Staff Recommendation:
Staff recommends the Board adopt this Resolution.

TOWN OF FREDERICK, COLORADO
RESOLUTION NO. 24-R-09
A RESOLUTION OF THE BOARD OF TRUSTEES APPROVING THE TOWN OF
FREDERICK YOUTH COMMISSION BYLAWS GOVERNING THE OPERATIONS OF
THE COMMISSION
Whereas, the Town of Frederick Youth Commission (TOFYC) plays a pivotal role in helping develop
policies and programs to empower and engage youth within the Carbon Valley Area, fostering inclusivity, and
advocating for their voices to be heard and valued in local government decisions; and
Whereas, the bylaws of the Town of Frederick Youth Commission outline the structure, purpose, decisionmaking processes, and responsibilities of its members, ensuring transparency, accountability, and efficiency in its
operations; and
Whereas, the bylaws also establish a commitment to inclusivity, diversity, and non-discrimination,
reflecting the values of the Youth Commission and the Town of Frederick as a whole;
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FREDERICK, COLORADO, AS FOLLOWS:
1.
The Board of Trustees hereby approves the Bylaws of the Town of Frederick’s Youth
Commission, attached hereto.
INTRODUCED, READ, PASSED, AND SIGNED THIS 13th DAY OF FEBRUARY, 2024.
TOWN OF FREDERICK
By:
ATTEST:
By:

Kelly Green, Deputy Town Clerk

Tracie Crites, Mayor

Bylaws of the Youth Commission
Town of Frederick, Colorado
Article I: Name
The organization shall be referred to as the “Town of Frederick Youth Commission”
(TOFYC).
Article II: Purpose and Mission
Purpose:
The Town of Frederick Youth Commission is charged with developing and
recommending policies, programs, and services that empower, support, and inform youth
to create an inclusive and vibrant community that enables and encourages youth to be
active and engaged in local government.
The Commission shall study, investigate, and recommend the implementation of
programs, services, and policies on all matters related to youth while building
partnerships with individuals, groups, and organizations that impact youth and families in
Frederick.
Mission:
This Commission is dedicated to fostering an inclusive community in the Carbon Valley
Area by empowering and serving youth, creating opportunities for their growth and
development, and ensuring that their voices are heard and valued.
Article III: Membership
Membership Selection:
Current Commissioners and support staff of the Town of Frederick Youth Commission
will select Commission members using an application and interview process.
Eligibility:
The Commission shall consist of up to 21 voting members, two ex officio nonvoting
Town staff representatives, and one ex officio nonvoting school district staff
representative. The Commission shall consist of the following:
I.

Up to 20 persons between grades eighth - twelfth

II.

The Town of Frederick Youth Commissioners must be a member of the Carbon
Valley Community with a vested interest in Frederick. In addition, the
commissioner must be between grades eighth - twelfth (must be entering 8th
grade in the fall).

Members may not have direct or indirect financial or economic interest in any business or
undertaking that may have business before the Board/Commission/Committee for which
the applicant is applying.
Article IV: Leadership and Structure

The Frederick Youth Commission shall have six Executive Officers who will provide
collaborative leadership to the Commission for a one-year term, with eligibility for reelection. An exception exists for the Vice-Chairperson, who may assume the role of
Chair without the need for re-election, in order to maintain cohesiveness. Decisions by
the Executive Officers will be made by a simple majority vote of the Commissioner
members present.
The Executive Officers shall consist of:
•
•
•
•
•
•

Chairperson
Vice-Chairperson
Secretary
Deputy Secretary
Public Relations
Membership Liaison

Chair: In the 2023 inaugural year this position will be elected by a simple majority vote.
In subsequent years, the position shall be filled by the outgoing Vice-Chairperson to
create cohesion and knowledge transfer. The Chair shall provide leadership to the
Commission and keep the Commission on track toward reaching common goals. The
Chair works closely with the Board appointee.
Vice Chair: Provides supportive capacity to Commission members. Serves as Chair in
event of Chair’s absence. Will assume the role of Chair in year following term as Vice
Chair.
Secretary: Takes meeting minutes and provides notes to the Town Clerk or Designee.
Works with the Town Clerk’s Office to abide by open meetings laws and to maintain
records of the Commission.
Deputy Secretary: Provides supportive capacity to Commission members. Serves as
Secretary in event of Secretary’s absence.
Public Relations: Is responsible for developing and delivering a clear and pronounced
message on behalf of the Commission to relevant media outlets and general public.
Works directly with the Town’s Public Information Officer to accomplish these goals.
Membership Liaison: Assists with initiatives, coordinates the membership, and ensures
that the Commission has a presence at community events and meetings. Responsible for
Commission recruitment.
Article V: Meetings
Meetings:
Regular Meetings: The Youth Commission shall hold regular meetings on a monthly
basis. Meetings will be held on the second Monday of every month at 6 pm unless
otherwise communicated in advance by the Chairperson or a designated representative.

Special Meetings: Special meetings may be called by the Chairperson or upon written
request of three Commission members. The purpose of the special meeting shall be
communicated to all Commission members at least seven days in advance.
Quorum: A quorum for all Commission meetings shall consist of 50% of the total
membership. Business may be conducted only when a quorum is present. If a quorum is
not met, the meeting may proceed as an informational session, but no official actions or
decisions requiring a vote can be taken.
Agenda: An agenda shall be prepared for each meeting and distributed to all Commission
members at least three days before the meeting. Members may request items to be
included on the agenda.
Meeting Procedures: Meetings shall be conducted according to general parliamentary
procedure. The Chairperson shall preside over meetings, maintain order, and ensure
adherence to the agenda.
Voting: Decisions shall be made by a simple majority vote of members present, unless
otherwise specified in these bylaws. In the event of a tie vote, the Board of Trustee
representative shall cast the deciding vote.
Minutes: Accurate minutes shall be taken for all meetings, including regular and special
meetings. These minutes shall be made available to all Commission members within two
weeks after each meeting.
Public Meetings: Meetings of the Youth Commission shall generally be open to the
public, except when executive sessions are necessary to address confidential or sensitive
matters. Notice of executive sessions shall be given in accordance with applicable laws
and regulations.
Article VI: Attendance
Attendance:
Regular Meetings: Members are expected to attend all regular meetings of the Youth
Commission unless excused by the Chairperson, Vice-Chairperson, Board of Trustees
Liaison, Town Representative Liaison, Police Liaison, Saint Vrain Valley School District
Liaison, or in case of extenuating circumstances. A Member may be excused due to
illness, family emergency, or other valid reasons. Excused absences will be recorded in
the meeting minutes.
Special Meetings: Members are expected to attend all special meetings called for by the
Chairperson. Notification of absence must be provided in advance.
Consequences for Non-Compliance: The Commission may periodically review
attendance records, and persistent non-compliance may be addressed by the Chair or the
Commission as a whole. Members who consistently fail to meet attendance requirements
without valid reasons may face removal from the Youth Commission, subject to a simple
majority vote.

Article VII: Decision-Making Process
Decision-Making Process:
Quorum: A quorum shall be established at the beginning of each meeting. A quorum
shall consist of a majority of the Youth Commission members.
Voting: As stated in Article V: Voting, all decisions made by the Youth Commission
shall be determined by a majority vote of the members present at the meeting, provided a
quorum is met. Each member shall have one vote.
Chairperson’s Role: The Chairperson, or in their absence, a designated representative,
shall preside over the meetings and ensure that the meeting agenda is followed. The
Chairperson shall also only vote in the event of a tie.
Agenda Setting: Prior to each meeting, the Chairperson shall distribute an agenda
outlining the items for discussion and decision. Members may request to include
additional items by notifying the Chairperson in advance.
Discussion: Each agenda item shall be discussed thoroughly, allowing all members the
opportunity to express their opinions and provide input.
Motions: Any member may propose a motion for consideration. Motions shall be
seconded by another member before a vote is taken.
Amendments: Amendments to proposed motions may be made and must be voted on
separately.
Minutes: Accurate minutes shall be kept for each meeting, recording all motions,
amendments, and votes.
Conflict of Interest: Any member with a potential conflict of interest on a specific matter
shall disclose it before discussion or voting on that matter.
Decision Records: The results of all votes, including the names of members who voted
for or against, shall be recorded in the meeting minutes.
Decision Notification: Once a decision is reached, it shall be communicated to relevant
parties, and actions shall be taken accordingly.
Appeals: In the event that a member disagrees with a decision, they may request a
reconsideration of the matter at a subsequent meeting, provided they follow the
established procedures for doing so.
Emergency Decisions: In urgent situations where a decision cannot wait until the next
regular meeting, the Chairperson or a designated representative may make an emergency
decision, which shall be promptly communicated to all members.
Article VIII: Committees and Working Groups
Committees and Working Groups:

The purpose of this section is to outline the advisory role of the Youth Commission in
providing input and recommendations to various committees and commissions within the
Town of Frederick.
Frederick Arts Committee:
The Arts Committee was established by ordinance in 2000 by the Board of Trustees as an
advisory body to the Board for the administration of the Art in Public Places Program.
Committee responsibilities include advising the Board of Trustees on the pursuit and
placement of art within the community.
The Youth Commission shall serve in an advisory capacity to the Frederick Arts
Committee, providing insights and recommendations on initiatives related to art and
public places within the community.
Responsibilities of the Youth Commission in its advisory role on the Frederick Arts
Committee shall include:
•
•
•

Offering perspectives on how to engage and involve young artists in art-related
projects.
Providing input on the pursuit and placement of art to make it appealing and
relevant to the youth population.
Suggesting ways to promote and showcase youth talent within the community’s
artistic endeavors.

Historic Preservation Advisory Committee:
The Historic Advisory Committee can consist of seven members, and is constituted to
create and maintain an inventory of historical assets within the Town of Frederick; to
advise the Board of objects, structures, or other features in the Town with historic
significance that may be in danger of being lost or damaged; and to assess the community
for key community places, buildings, and historic resources, and develop an historic
preservation policy that will enable the Town to designate historic structures.
The Youth Commission shall act in an advisory capacity to the Historic Preservation
Advisory Committee, offering valuable insights on historical preservation initiatives.
Responsibilities of the Youth Commission in its advisory role on the Historic
Preservation Advisory Committee shall include:
•

Assisting in identifying historical assets that resonate with and interest the youth
community.

•

Providing input on strategies to engage young people in preserving and promoting
the Town’s historical heritage.

•

Offering recommendations on creating educational programs or interactive
experiences for youth related to local history.

Miners Day Committee:

Miners Day is our premier community event that originated as a celebration to honor and
remember Frederick’s mining heritage. This annual event features family-oriented fun
and entertainment throughout the day including a parade, burro race, vendors, food
trucks, activities, contests, and live entertainment. Per tradition, Miners Day will
conclude with a spectacular evening concert and fireworks display. The Miners Day
Committee is advisory to the Town staff in the planning and execution of the event.
The Youth Commission shall serve as advisors to the Miners Day Committee, ensuring
that youth perspectives and interests are considered in the planning and execution of the
Miners Day event.
Responsibilities of the Youth Commission in its advisory role on the Miners Day
Committee shall include:
•

Suggesting family-oriented activities, entertainment, and contests that cater to the
youth demographic.

•

Assisting in promoting the event to the youth community.

•

Offering ideas for making the event appealing and memorable for young
attendees.

Parks, Recreation, Open Space, and Trails Commission:
The PROST Commission is comprised of seven members appointed by the Board of
Trustees as well as a Trustee Liaison. The Commission has the following responsibilities:
•

•

•

Advising the Board of Trustees and Staff on all matters relating to acquisition,
care, use, management, control, and planning of all town-owned parks and open
space
Advising the Board of Trustees and Staff regarding the preparation and
maintenance of long-range parks and open space acquisition, care, and
maintenance plan
Making recommendations to the Board of Trustees and Staff regarding parks,
open space, and trails-related budget items

The Youth Commission shall act as advisors to the PROST Commission, providing input
on matters related to parks, open space, and trails within the Town.
Responsibilities of the Youth Commission in its advisory role on the PROST
Commission shall include:
•

Advocating for the creation of recreational spaces and facilities that cater to the
interests and needs of young people.

•

Participating in discussions regarding the allocation of resources and budget items
related to parks, open space, and trails.

•

Offering suggestions to make outdoor spaces more attractive and accessible to
youth.

Planning Commission:
The Planning Commission is composed of five members appointed by the Board of
Trustees. The Commission reviews annexations, zoning amendments, subdivision plats
and other planning actions, and makes recommendations to the Board of Trustees. The
Commission is also involved in revising and updating the Town Comprehensive Plan and
the Land Use Code.
The Youth Commission shall serve as advisors to the Planning Commission, ensuring
that the perspectives and needs of the youth are considered in urban planning and
development decisions.
Responsibilities of the Youth Commission in its advisory role on the Planning
Commission shall include:
•

Providing input on zoning amendments and planning actions that affect the youth
population.

•

Suggesting youth-friendly spaces, affordable housing options, and safe
transportation alternatives.

•

Collaborating in the revision and updating of the Town Comprehensive Plan and
the Land Use Code to reflect youth interests.

Article IX: Bylaw Amendments
Proposal of Amendments
Any member of the Youth Commission may propose amendments to these bylaws by
submitting a written proposal to the Town of Frederick Board of Trustees. The proposal
shall include a clear and concise statement of the proposed changes and the rationale
behind them.
The Town of Frederick Board of Trustees shall review all proposed amendments and, if
deemed necessary, may seek input from the general membership or committees.
Review and Approval Process
Proposed amendments shall be presented to the Youth Commission at a regularly
scheduled meeting. The members shall have the opportunity to discuss and provide
feedback on the proposed changes.
Following the discussion, a vote shall be conducted to determine the approval of the
amendments. The voting process may include a show of hands, electronic voting, or other
methods as determined by the Town of Frederick Board of Trustees.
A simple majority vote may be required for the approval of amendments unless otherwise
specified in these bylaws.
Consensus or Supermajority Vote
In certain cases, amendments may require a higher level of support to ensure Commission
consensus or a significant mandate for change. The specific threshold for consensus or

supermajority vote shall be outlined in these bylaws or determined by the Town of
Frederick Board of Trustees based on the nature and significance of the proposed
amendments.
Consensus may be defined as a general agreement without substantial opposition, while a
supermajority vote typically requires a specified percentage greater than a simple
majority, as stipulated in these bylaws.
Documentation and Recordkeeping
All approved amendments shall be documented and incorporated into the official copy of
the bylaws.
The Youth Commission Secretary shall be responsible for maintaining a comprehensive
record of all amendments, including the date of proposal, the nature of the changes, and
the results of the vote.
Emergency Amendments
In exceptional circumstances, the Youth Commission may consider emergency
amendments to address urgent matters. Emergency amendments may be proposed,
reviewed, and approved in an expedited manner as determined by the Town of Frederick
Board of Trustees.
The necessity and urgency of an emergency amendment shall be clearly communicated to
the membership before the vote.
Any emergency amendments approved shall be subject to regular review and approval
procedures at the subsequent regular meeting of the Youth Commission.
Article X: Non-Discrimination Clause
Section 1: Commitment to Inclusivity
The Youth Commission is committed to fostering an inclusive and diverse environment
that respects the dignity and worth of every individual.
In accordance with this commitment, the Youth Commission shall not discriminate
against any person on the basis of race, color, ethnicity, national origin, gender, gender
identity, gender expression, sexual orientation, age, religion, disability, or any other
characteristic protected by applicable law.
Section 2: Equal Opportunity
The Youth Commission shall provide equal opportunities and fair treatment to all
members, participants, and volunteers, without regard to the factors listed in Section 1.
All aspects of the Youth Commission’s operations, including but not limited to
recruitment, selection, appointment, and access to programs and activities, shall be
conducted in a manner consistent with the principles of equal opportunity and nondiscrimination.
Section 3: Harassment-Free Environment

The Youth Commission is dedicated to maintaining a harassment-free environment for all
individuals involved in its activities.
Harassment based on any of the factors mentioned in Section 1, as well as any other form
of unwelcome conduct, is strictly prohibited.
Section 4: Reporting Mechanism
The Youth Commission shall establish and maintain a confidential and accessible
reporting mechanism for any instances of discrimination, harassment, or related concerns.
Individuals who believe they have experienced or witnessed discrimination or harassment
are encouraged to report such incidents to the designated authority. The designated
authorities are as follows: Board of Trustees Liaison, Town Representative Liaison,
Police Liaison, Saint Vrain Valley School District Liaison.
Section 5: Consequences for Violations
Violations of this non-discrimination clause may result in appropriate disciplinary action,
up to and including termination of membership or involvement in Youth Commission
activities.
Section 6: Public Communication
The Youth Commission shall communicate its commitment to non-discrimination and
inclusivity through public statements, outreach materials, and other relevant means.
The non-discrimination clause shall be prominently displayed in official documents,
websites, and communication channels associated with the Youth Commission.
Section 7: Periodic Review
The Youth Commission shall periodically review and update its policies and procedures
to ensure alignment with the principles outlined in this non-discrimination clause.
Any amendments to strengthen the commitment to inclusivity and non-discrimination
shall be made in accordance with the amendment procedures outlined in these bylaws.

TOWN OF FREDERICK
Board of Trustees
Action Memorandum
Tracie Crites, Mayor

Dan March, Trustee
Mark Lamach, Trustee
Kevin Brown, Trustee

Adam Mahan, Trustee
Windi Padia, Trustee
Chad teVelde, Trustee

Planning Commission Bylaws
____________________________________________________________________________________
Agenda Date:

Town Board Meeting – February 13, 2024

Attachments:

a.
b.

Resolution 24-R-10
Planning Commission Bylaws

Finance Review:

N/A
Finance Director

Submitted by:

Christine Francescani
Town Attorney’s Office

Approved for Presentation:

Bryan Ostler
Town Manager

Quasi-Judicial

Legislative

Administrative

Strategic Plan Alignment:
• Effective, Efficient & Strategic Government Operations
o The Frederick Planning Commission implements § 31-23-201, et seq., of the Colorado
Revised Statutes, which provides municipalities with the authority to establish a planning
commission to provide guidance on the Town’s comprehensive plan and Town land use
matters.
• Community and Economic Vitality
o The Commission provides guidance on the master planning process, including for
Frederick Recreation Area, and on overall updates to the comprehensive plan.
Summary Statement:
The Resolution will establish bylaws governing operations of the Planning Commission.

Built on What Matters.

Detail of Issue/Request:
This action will adopt bylaws governing the operations of the Town’s Planning Commission. The
proposed Bylaws were created specifically for Frederick but are generally similar to those of other
Colorado communities.
The Bylaws outline the authority, membership, and procedures of the Planning Commission, including
election of officers, regular and special meetings, parliamentary procedure, executive sessions, and
amendments to the Bylaws.
Legal Comments:
The Town Attorney has reviewed and approved the attached Resolution and Bylaws.
Alternatives/Options:
1. Adopt the Resolution – Adopt the Resolution without change, approving proposed Bylaws
governing Planning Commission operations.
2. Adopt the Resolution with changes – Adopt the Resolution with prescribed changes to
Planning Commission Bylaws.
3. Deny the Resolution - Advise staff on substantial changes desired to be brought back to the
Board at a future date.
Financial Considerations:
There is no financial consideration to this resolution.
Staff Recommendation:
Staff recommends the Board adopt this Resolution.

TOWN OF FREDERICK, COLORADO
RESOLUTION NO. 24-R-10
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF FREDERICK
APPROVING BYLAWS GOVERNING THE OPERATIONS OF THE PLANNING
COMMISSION
WHEREAS, the Town of Frederick’s Planning Commission is vested with the authority set out in §§ 2-9110, 2-9-140, and 2-9-150 of the Town’s Municipal Code; and,
WHEREAS, the Town of Frederick’s Planning Commission implements § 31-23-201, et seq., of the
Colorado Revised Statutes, governing municipal planning commissions, and provides essential guidance on the
Town’s comprehensive plan and Town land use matters; and,
WHEREAS, establishing bylaws for the Planning Commission will assist in effective and efficient
Commission operations.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FREDERICK, COLORADO, AS FOLLOWS:
1.
The Board of Trustees hereby approves the Bylaws of the Town of Frederick’s Planning
Commission, attached hereto.
INTRODUCED, READ, PASSED, AND SIGNED THIS 13th DAY OF FEBRUARY, 2024.
TOWN OF FREDERICK
By:
ATTEST:
By:

Kelly Green, Deputy Town Clerk

Tracie Crites, Mayor

Bylaws of the Planning Commission
Town of Frederick, Colorado
In order to properly carry out the powers and duties required of it and to transact its business in
an orderly and consistent fashion, the Planning Commission of the Town of Frederick, Colorado
(“Commission”), pursuant to § 2-9-20 of the Frederick Municipal Code (“Code”), hereby adopts
the following bylaws.
ARTICLE 1.

Authority.
The Town of Frederick Planning Commission is vested with the authority
set out in §§ 2-9-110, 2-9-140, and 2-9-150 of the Code.

ARTICLE 2.

Membership.
Section A. Membership in the Town of Frederick Planning Commission is
pursuant to § 2-9-110 of the Code. Removal of any member from the
Commission is pursuant to § 2-9-40 of the Code.
Section B. The regular membership of the Planning Commission consists
of five Town residents appointed by the Board of Trustees, pursuant to §
2-9-120(a) of the Code.
Section C. Alternate members are appointed pursuant to § 2-9-120(b) of
the Code and serve as a voting alternate when a regular member is absent.
An alternate member vote is the same as a regular member vote.
Section D. Alternates are encouraged to attend Commission meetings and
may sit with the Commission in all meetings and public hearings and may
participate in all discussions as though regular members. Code § 2-9120(b)(3).

ARTICLE 3.

Officers.
Section A. The officers of the Planning Commission shall consist of a
Chairperson and a Vice-Chairperson, who shall be elected annually by
majority vote of the members of the Commission pursuant to § 2-9-120(a)
of the Code.
Section B. The Vice-Chairperson shall succeed the Chairperson if the
position is vacated before the term is completed. The Vice-Chairperson
serves the remainder of the term, and a new Vice-Chairperson shall be

elected at the next regular meeting by majority vote of the members of the
Commission.
Section C. The Chairperson shall preside at all meetings of the Planning
Commission. The Chairperson shall call the meeting to order and shall
preserve the order of the meeting. If a person violates a rule of the
Commission, the Chairperson will call them to order.
Section D. The Vice-Chairperson shall perform the duties and have the
responsibilities of the Chairperson during the absence, disqualification, or
disability of the Chairperson.
Section E. In the absence of the Chairperson and the Vice-Chairperson, the
most senior member of the Commission, in regard to length of service,
shall perform the duties and have the responsibilities of the Chairperson.
ARTICLE 4.

Attendance.
Section A. Members of the Planning Commission shall notify Town staff
as soon as possible if they will not be able to attend a meeting.
Section B. Unexcused absences from meetings are governed by § 2-9120(c) of the Code.

ARTICLE 5.

Meetings.
Section A. All meetings of the Planning Commission shall be open to the
public and shall be held only after notice is made in accordance with the
Frederick Municipal Code and shall be the responsibility of Town staff.
Section B. The number of meetings per month are established by § 2-9130 of the Code.
1. Regular Meetings: Regular meetings may be held on the first and/or
third Thursday of each month at 6pm at the Frederick Town Hall,
unless otherwise noticed.
2. Work Sessions: Work sessions may be called by the Chairperson, a
majority of the Commission, or the Board of Trustees, as deemed
necessary, provided notice is posted in the designated public location
as soon as possible. Work sessions do not require a quorum and no
action is taken at work sessions.

2

3. Special Meetings: Special meetings may be called by the Board of
Trustees, the Commission, or Town Staff, provided notice is given in
accordance with subsection A. of this section.
4. A majority of the Commission shall constitute a quorum. A quorum
must be in attendance before the Planning Commission can call any
meeting to order or take any action, except that a number smaller than
a quorum may adjourn the meeting to another date.
Section C. Late Hour. If a Planning Commission meeting goes late,
Commission members may vote by a majority to adjourn the meeting at or
after 9pm. In the event a meeting is adjourned due to the late hour, all
items not addressed shall be continued and scheduled to either a special
meeting or the next available meeting, whichever is sooner.
Section D. Continuances and Recesses. The Commission may, by majority
vote, continue any meeting or hearing to another time or may recess any
meeting or hearing if the situation may demand. However, the
Commission may not indefinitely table any item before it that requires
official action.
ARTICLE 6.

Proceedings.
Section A. The Planning Commission is not required to take action on any
request that is not properly represented by interested parties, or for which
all documents have not been submitted.
Section B. General Order of Business: Any regular meeting of the
Planning Commission should follow this order of business (agenda):
1. Call to order
2. Roll call
3. Pledge of Allegiance
4. Approval of minutes of the preceding meeting
5. Changes to the agenda
6. Hearing of the consent agenda
7. Public hearings
8. Citizen participation: Any citizen wishing to speak on a matter not
scheduled on the agenda may do so during this time.
9. Communications with staff
10. Adjournment

3

Section D. Order of Public Hearings: Generally, the following will be the
order of presentation for public hearings after introduction of any item by
the Chairperson. The order may be amended by the Chairperson if deemed
necessary.
1. Chairperson opens the public hearing
2. Staff report
3. Applicant presentation
4. Any interested parties make presentations, stating their name and
address, whether or not they support the application, and why or why
not. The Commission may choose to limit the time allowed for
interested party presentations. If the Commission imposes a time limit,
each interested party shall be given the same amount of time for
presentation.
5. The Planning Commission asks any questions of staff, the
applicants, or others who have presented
6. Planning Commission discusses the application
7. Chairperson closes the public hearing
8. Planning Commission votes after a motion is made and seconded
ARTICLE 7.

Motions and Voting.
Section A. All members of the Commission, including the Chairperson, are
required to cast a vote on each motion, except that a member may abstain
in the case of a conflict of interest.
Section B. Votes cast shall be by voicing a “Yes” or “No.”
Section C. The concurring vote of a majority of the Commission members
present shall be required to take any official action, including but not
limited to, adoption of policy, offering of recommendations, and decisions
on application.
Section D. Any Commissioner acting on a matter, including the
Chairperson and Vice-Chairperson, may make and second motions.
Section E. In the event a motion is not seconded by another member, the
motion shall die for lack of a second.
Section F. A motion shall succeed upon receiving a majority vote in favor
of the motion. Any motion failing to receive a majority vote in favor of the
motion shall fail.

4

ARTICLE 8.

Executive Session.
Section A. The Commission may adjourn from a regular or special meeting
into an executive session pursuant to Colorado Revised Statutes § 24-6401, et seq.
Section B. An executive session may be convened only by a vote of twothirds of a quorum present (C.R.S. §24-6-402(4)).
Section C. The subject of a Planning Commission executive session may
include only conferences for the purpose of receiving legal advice on
specific legal issues from the Town Attorney.
Section D. Upon a vote to go into executive session, the Town Attorney
shall announce to the public the topic for discussion in the executive
session, explicitly citing to C.R.S. §24-6-402(4)(b), which authorizes the
Commission to go into executive session for the purpose of receiving legal
advice, and the Town Attorney shall identify the particular matter to be
discussed in as much detail as possible without compromising the purpose
for which the executive session is authorized.
Section E. Attendance at the executive session shall be limited to the
members of the Commission and staff members, including the Town
Attorney, required for advice and information.
Section F. No formal action may be taken on any matter under discussion
during executive session.
Section G. The executive session must be recorded in accordance with
C.R.S. §24-6-402(2)(d.5)(II)(B).
Section H. Upon conclusion of the executive session, the Commission
shall reconvene in open session prior to taking action or adjournment.

ARTICLE 9.

Ethics and Conflicts of Interest.
Members of the Planning Commission are governed by governed by § 29-30 of the Town’s Municipal Code. Members are encouraged to notify
staff prior to the meeting if any member believes they may have a conflict,
in order that staff may contact the Town Attorney, if necessary.

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ARTICLE 10.

Quasi-Judicial Hearings.
The nature of applications pending before the Planning Commission is
considered quasi-judicial. Commission members are required to consider
only such evidence and testimony that is presented during the hearing.
Consequently, Commission members cannot consider evidence outside of
the confines of the hearing and should not engage in conversations or
communications about any application with an applicant, members of the
public, or other Commissioners before the hearing or during any recess
from the hearing. The purpose of this restriction is to afford applicants due
process in terms of a fair and unbiased process and to allow the Planning
Commission to make an impartial and objective decision.

ARTICLE 11.

Amendments.
Amendments of the bylaws are made pursuant to § 2-9-20 of the Code.

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